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Home My WebLink AboutFebruary 18, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, February 18, 2016 7:00 p.m. 6:30 p.m. —Committee of Adjustment—A-01/16 Elliott, A-02/16 Pihoker 7:30 p.m. — Public Meeting — Planning /Zoning — Berke/ Council recessed at 7:30 p.m. for the Public Meeting and reconvened at 7:36 p.m. Council recessed at 7:55 for a short break and reconvened at 7:59 p.m. PRESENT: DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT MAYOR PAUL ENS STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL FIRECHIEF/BYLAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Deputy Mayor Southwick called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Straffordville Giants Fastball Municipal Assistance Application added as Item 11.1.2-D 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Meeting held January 28, 2016 B. Regular Meeting of Council held February 4, 2016 2016 Council Minutes February 18, 2016 C. Court of Revision held February 4, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the special meeting held January 28, 2016, the regular meeting held February 4, 2016 and the Court of Revision held February 4, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-02/16 by Randy White, Fire Chief/By-law Officer re Breathing Air Compressor & Fill Station Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report FR-02/16 re Breathing Air Compressor & Fill Station be received for information; AND THAT Council accepts the donation of approximately $30,100 from the Port Burwell and Straffordville Firefighters Associations, combine it with donations previously submitted, and authorize the sole-source procurement of the MiniKat6 SCBA cylinder refill station as quoted by Levitt Safety; AND THAT staff handle the procurement, installation and commissioning of the equipment. CARRIED B. Report PS-03/16 by Ed Roloson, Water/VVastwater Operations Manager re RFT 16-01 Public Works/Wastewater Storage Building Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report PS-03/16 re RFT 16-01 Public Works/Wastewater Storage Building be received for information; 2016 Council Minutes February 18, 2016 AND THAT Council award the construction of the Public Works/Wastewater Storage Building as set out in RFT 16-01 to Rainbow Painting and Decorating Inc. for a total price of $34,312.64. CARRIED C. Report PS-04/16 by Ed Roloson, Water/Wastewater Operations Manager re Surveying Services — Dead End Roads/Turnarounds Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report PS-04/16 re Surveying Services of Dead End Roads be received for information; AND THAT Council award the surveying services to Kim Husted for a total price of $10,458 + HST. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Berkel Zoning By-Law Amendment Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-06/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re Baynor Road Drain Award Contract Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-06/16 re Baynor Road Drain Award Contract be received for information; THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Baynor Road Drain, as submitted by PBR Excavating Inc., in the amount of $49,807.69 (excluding HST), with work to commence on or before February 24, 2016 and be completed on or before March 4, 2016; AND THAT By-Law 2016-011, authorizing the execution of contract documents with PBR Excavating Inc. be presented to Council for enactment. CARRIED 2016 Council Minutes February 18, 2016 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held January 13, 2016 B. Township of Wainfleet re Resolution Requesting that Ontario Cancel RFP for Added Wind Power Generation C. Federal Economic Development Agency for Southern Ontario re CIP 150 Project Number— 807491 D. Town of Northeastern Manitoulin and the Islands re Resolution No. 34-02-15 E. Ontario Energy Board Notice and Draft Issues List F. Multi Service Centre E-Letter February 2016 G. Notice of Project Changes and Public Meeting re Proposed Edison Drive Bridge Replacement and map H. Town of Aurora resolution re Motion Ontario Municipal Board Jurisdiction I. Libro Credit Union re Libro Prosperity Fund J. Poster re Cultural Diversity event K. City of Waukesha Water Proposal L. Tillsonburg District Memorial Hospital re Campus for Care for Tillsonburg and area M. SCOR minutes of Board of Directors meeting held December 22, 2015 and General Manager's Report N. Community Living Tillsonburg re Community Transportation Pilot Program Update O. Ministry of Finance re Ontario Tax Credits and Benefits P. Ministry of Agriculture, Food and Rural Affairs re Premier's Award for Agri-Food Innovation Excellence program Q. Association of Municipalities of Ontario re Request for council resolutions to support AMO/LAS request for broader municipal investment powers R. Town of Carleton Place re Infrastructure Funding S. Ministry of Municipal Affairs and Housing re Changes to the Ombudsman Role Moved by: Councillor Ketchabaw Seconded by: Councillor Casier 2016 Council Minutes February 18, 2016 THAT correspondence items 11.1.1-A— 11.1.1-S be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham support Item 11.1.1-Q. CARRIED 11.1.2 Requiring Action A. Trinity Anglican Church re Easter Sunrise Service Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the request from Randal Taylor to hold an Easter Sunrise Service with a campfire type burn on the East Beach in Port Burwell near the ramp for persons with mobility disabilities on March 27, 2016 between the hours of 5:00 a.m. and 8:00 a.m. be approved subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as an additional insured in the minimum amount of $2,000,000.00; THAT a burn permit be obtained; THAT the burn permit fee of$25.00 be waived; AND THAT cleanup of the area be the responsibility of the users. CARRIED B. Port Burwell Lakers re Municipal Assistance Application Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Port Burwell Lakers Municipal Assistance Application be received for information; AND THAT the Council of the Municipality of Bayham approves use of the Straffordville Park ball diamond for games and practices, as per schedule to be provided (ensuring schedule does not conflict with scheduling of previously approved teams), including overhead lights, plus use of ball diamond storage sheds and batter's cage with pitching machine, subject to completion of a Park Rental Contract and advance payment of fee for use of lights as required with maintenance of the ball diamond area the responsibility of the users. CARRIED C. Straffordville Library re Teddy Bear Picnic Request by Strafforville Library has been withdrawn. 2016 Council Minutes February 18, 2016 D. Straffordville Giants Fastball Municipal Assistance Application Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Straffordville Giants Fastball Municipal Assistance Application be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Straffordville Park ball diamond for practices Sundays from 10am —2pm, April 3 — May 29, 2016 and for games Sundays 7pm —9:30pm, May 1 — Sept 25, 2016, occasional Mondays or Wednesdays from 7pm — 9:30pm (if scheduling of other teams permits), including overhead lights, plus use of ball diamond storage sheds and batter's cage with pitching machine, subject to completion of a Park Rental Contract and advance payment of fee for use of lights as required with maintenance of the ball diamond area the responsibility of the users. CARRIED 11.2 Reports to Council A. Report TR-03/16 by Lorne James, Treasurer re OPP Funding Models Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report TR-03/16 re OPP Funding Models be received for information. CARRIED B. Report TR-05/16 by Lorne James, Treasurer re 2015 Council Remuneration and Expenses Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report TR-05/16 re 2015 Council Remuneration and Expenses be received for information. CARRIED C. Report TR-07/16 by Lorne James, Treasurer re 2015 Investment Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report TR-07/16 re 2015 Investment Report be received for information. CARRIED 2016 Council Minutes February 18, 2016 D. Report CAO-11/16 by Paul Shipway, CAO re Infrastructure Funding Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-11/16 re Infrastructure Funding be received for information; AND THAT staff be directed to send correspondence to OMAFRA, MPP Jeff Yurek and MP Karen Vecchio regarding rural municipal infrastructure funding program modifications for rural thresholds. CARRIED 12. BY-LAWS A. By-Law 2015-124 Being a Provisional By-law to provide for drainage works known as the Baynor Road Drain third reading only B. By-Law 2016-010 Being a By-law to authorize the execution of a Development Agreement with Frank Pihokker C. By-Law 2016-011 Being a By-law to authorize the Mayor Clerk to execute an agreement with PBR Excavating Inc. for the provision of drainage works for the Baynor Road Drain Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Provisional By-law 2015-124 be read a third time and finally passed; AND THAT By-laws 2016-010 and 2016-011 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:59 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board (Edison Museum) • the security of the property of the municipality or local board (Straffordville Community Centre) CARRIED 2016 Council Minutes February 18, 2016 A. Confidential item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Edison Museum) B. Confidential Item regarding the security of the property of the municipality or local board (Straffordville Community Centre) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 8:24 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-012 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT confirming By-law 2016-012 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the Council meeting be adjourned at 8:25 p.m. CARRIED Aa7;(/67 MAYOR