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HomeMy WebLinkAbout03/09/2016 - Museums Bayham Agenda Agenda for Musuems Bayham Meeting March 9th, 2016 at 7:00 pm in the Municipal Office, Straffordville 1. Call to Order 2. Disclosure of Pecuniary Interest 3. Review of Items Not on the Agenda 4. Announcements 5. Delegation(s) 6. Minutes (a) Motion to adopt minutes of the February 10th, 2016 meeting 7. Correspondence 7.1 (a) for information only 7.2 (b) action required 8. Unfinished Business (a) London Boat Show review (b) Job posting&Job Description for Curator (c) Council resolution Re: Edison Museum (d) Edison Building Committee recommendations to Council 9. New Business (a) Possible donation of books to museum 10. Finances (Budget) 11. Other Business (a) Clipping from Alymer Express Re: repairs to Marine Museum tbr information 12. Adjournment Subject: Museum Curator Position Date: 01/03/16 1U:Of AM To: Bev&Janet<mchickey@amtelecom.net> From: Brenda Gibbons<BGibbons@bayham.on.ca> Cc: Paul Shipway<PShipway@bayham.on.ca>, Susan Start<susanvstart@hotmail.com>, Marg Underhill <MUnderhill@bayham.on.ca> Museum Curator Job Ad.doc(43kB) Museum Curator Job Description-2016.doc (73kB) Good Morning Bev—Attached please find Museum Curator Job Ad as well as Job Description to be considered and discussed by Museums Bayham at the next meeting,which I believe is Wednesday, March 9. Specifically we ask the board consider and provide comment I clarification regarding the time frame of the curator position. Initially it was understood that the curator position should begin prior to student hiring. This would enable the curator to be involved in the hiring process of the students as well as to develop work plans for the students for the season. It is felt this would provide more benefit than assisting with final reports at the end of the season which could be accomplished by the students. The plan of the Municipality is to post the ad by the end of next week. In that regard we request comment from the Board Thursday, March 10. Thank you for your attention to this matter. Brenda Gibbons Clerk's Assistant Municipality of Bayham 9344 Plank Road Straffordville,ON Office:(519)866-5521 bg i b bon s@ba yh a m.on.ca haps//webrnail.eastiink.caliwc static1layouVshell.html7lang=en&2-7,01 091339 111 pYH44, 0„ , ,„0" 1s1Id'b{� The Municipality of Bayham seeks a qualified and experienced individual for the position of Museum Curator The Museum Curator will develop, promote, organize, staff, direct and control the exhibits of the Museum, in the best interest of the Public, under the terms of the corporate policies, according to the Corporation of the Municipality of Bayham and within the approved annual budget. Curatorial responsibilities include programming, exhibit design and construction, research, cataloguing, conservation, promotion, indirect supervision of students and volunteers, special event planning, fundraising and community outreach. This is a seasonal temporary position consisting of a 7 hour work week during the months of April - September. A copy of the Museum Curator Job Description is attached hereto. To apply, deliver your detailed cover letter and resume by March XX, 2016 to: Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.Q. Box 160 9344 Plank Road Straffordville, ON NOJ 1Y0 E-mail address: munderhill@bayham.on.ca The Municipality of Bayham is an Equal Opportunity Employer. If you require accommodation at any time throughout the employment activities process, please contact us at: 519-866-5521, irri=scdhilitv6ThayllmT1 rn or by visiting www bayham.on.caand we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham"Employment Activities Accommodation Policy " Personal information collected in response to this notice will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act, and will be used only to determine eligibility for employment. MUNICIPALITY OF BAYHAM JOB DESCRIPTION Position Title: Museum. Curator Reports To: Deputy Clerk/Planning Coordinator-Museums Bayham Supervises: Museum Students (Indirectly) Position Status: Seasonal (mid April — mid September) Location: 9344 Plank Rd. Straffordville, ON 20 Pitt St Port Burwell, ON 14 Snow St. Vienna, ON Pay Method: Hourly $22.50 Eligible for Group Benefits & OMERS: No Normal Work Week: 7 Hours per work week On Call Required: No POSITION SUMMARY To act as Museum Curator to develop, promote, organize, staff and to direct and control the exhibits of the Museum, in the best interest of the Public, under the terms of the corporate policies, according to the Corporation of the Municipality of Bayham and within the approved annual budget. DUTIES and RESPONSIBILITIES 1) To act as Curator of the museum. Museum Management 2) To act as a primary link to the community to develop and implement partnerships, to develop opportunities for events and programmes and for service delivery. 3) To manage and be responsible for all activities related to the management, administration, operation and maintenance of current museum programs. 4) To work closely with other Elgin County curator/managers, community groups, organizations and agencies to promote heritage and culture programmes and facilities within the Municipality. Page 1 of 4 February 2016 Museum Curator 5) To direct heritage and culture programs and facilities and to plan operations in the best interests of the Public, ensuring compliance with corporate polices and within the approved budget. 6) To co-ordinate volunteers, administration, promotion, online content, special events, education programs, and management of the museum. 7) To represent the museum with customers, and with community, cultural and historical groups and associations. 8) To be responsible for collection development, maintenance, conservation and storage, in concert with Bayham's Museum Advisory Committee. 9) To assist municipal staff to manage, maintain and monitor the museum operating budget, including day-to-day financial transactions. 10) To assist municipal staff with the hiring of summer student staff and the reporting requirements of provincial and federal grants. 11) To direct, supervise and schedule student staff. 12) To make periodic written and oral reports to Bayham's Museum Advisory Committee and to Bayham Council. 13) To keep abreast of best practices and trends/advances in the fields of museum, tourism and cultural services and to apply them within the museum. Health & Safety 14) All employees are responsible for promoting, monitoring and enforcing work practices which support the prevention of workplace illness and injury, as well as protection of the environment. Supervisor responsibilities for Health, Safety and Environment include: • Ensure that equipment, materials and protective devices are functioning in a safe manner. • Ensure that employees are working in accordance with divisional health and safety procedures. • Applies progressive discipline as appropriate for health, safety and/or environmental violations. • Advise employees of the existence of any potential or actual health and safety risks • Provide appropriate instruction for safe work. • Take every precaution reasonable in the circumstances for the protection of employees • Conduct periodic inspections and audits in accordance with legislative and/or corporate requirements. • Conduct accident/incident investigations, prepare necessary reports and communicate to management, health and safety personnel and health and safety committee. • Ensure that all employees, including temporary workers and contractors, adhere to safety requirements including the use of personal protective equipment. • Ensure that training is provided to all departmental employees are per established training matrix. • Support activities and initiatives outlined by the Joint Health and Safety Committee. Page 2 of 4 February 2016 Museum Curator Conduct & Inclusiveness 15) All employees are expected to conduct themselves in a civil, respectful, courteous and professional manner with all co-workers and ratepayers including: • Accept and treat equally all employees of different backgrounds including origin, age, race, ethnicity, gender and sexual orientation. • Maintain the highest ethical standards. • Contribute to the efforts of the team and offer assistance as needed, whether or not such assistance falls within the normal duties of job. • Cooperate freely. • Make every effort to maintain smooth operations of the municipality. • Be honest, trustworthy, reliable and dependable in fulfilling all duties. • Take direction from and work cooperatively with management. Other 16) Performs additional duties and responsibilities as assigned. EDUCATION, SKILLS and EXPERIENCE • Post-Secondary training in Museology at the college/university level, Ontario Museum Association Certificate in Museum Studies and/or related educational background and/or experience plus three years current related experience • Courses offered by the Ontario Museum Association, Ontario Historical Society, Canadian Museum Association and related organizations that pertain to changes in legislation, marketing, programming, collection management etc. would be an asset. • Familiarity with legislation related to the operation of municipal heritage and museum facilities • Knowledge of computer applications, internet, social media and office equipment. • Experience in developing and implementing both formal and informal programming for children, youth and adults. • Experience in volunteer and/or staff recruitment, training and management. • The ability to meet deadlines, to function well under pressure, and to respond to frequently changing demands and priorities. • Strong communication, customer service, leadership and organizational skills and experience. • Ability to work cooperatively, effectively and courteously in all aspects of the position. Page 3 of 4 February 2016 Museum Curator CORE COMPETENCIES All Employees: • Teamwork & cooperation • Manage time • Work ethic • Client service orientation • Initiative & action Specific to Management Employees: • Empower • Excellence & accountability • Mentor • Make decisions using professional • Manage performance, talent & judgement succession • Organize • Build & sustain relationships • Plan • Integrity • Innovate PHYSICAL DEMANDS and WORKING CONDITIONS Work is typically performed indoors, with frequent driving required. REVIEW/APPROVAL Current Incumbent(s): - Date: Department Head: Date: CAOICIerk: — I Date: 5/2016 ht1ps://webmail.eastlink.caJiwc_static/layoutishefl.html?lang=en&2-7.09 091339 Subject: FW: Resolution Date: 25/02/16 02:56 PM To: Bev&Janet<mchickey@amtelecam.net> From: Brenda Gibbons<BGibbons@bayham.on.c Cc: 'mschafer@amtelecom.net'<mschafer@amtelecom.net>, Paul Shipway<PShipway@bayham.on.ca>, Marg Underhill <MUnderhill@bayham.on.ca> museum building committee.pdf(331kB) Good Afternoon Bev—Attached please find items presented at the Municipal Office February 24 and 25,2016. As per an email previously sent January 29,2016 and noted below,the items are for consideration by Museums Bayham(and all sub committees as per the verbal direction of Council)in regard to the Edison Museum. Museums Bayham is to provide a response to Council in the form of an Advisory Board Committee resolution. Council awaits the response from Museums Bayham to move forward with decisions regarding the Edison Museum. Staff have cc'd Mr.Schafer as a representative of t Building Committee. If you have any questions,feel free to contact the undersigned. Brenda Gibbons Clerk's Assistant Municipality of Bayham 9344 Plank Road Straffordville,ON Office: (519)866-5521 bg ibbons@bayh a m.o n.ca From: Brenda Gibbons Sent: Friday,January 29,2016 11:19 AM To: Bev&Janet<mchickey@amtelecom.net> Subject: Resolution Bev—Below is the required resolution form the meeting last evening. Let me know if you require anything further. is:Ihvebrn ai l.eastl i nk,cali wc_s loft cil ayout/s hel I.htm I?I ang-en&2-7.01 091339 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the discussion topic of the Edison Museum be referred to Museums Bayham for consideration specifically considering the provision of temporary and static displays and the response be provided to Council in the form of an Advisory Board Committee resolution. CARRIED Brenda Gibbons Clerk's Assistant Municipality of Bayham 9344 Plank Road Straffordville,ON Office:(519)866-5521 bgibbons@bayham.on.ca hitps://webm ail.eas tl i nk.caliwo_sleU cf[ayouUs hel l:him l?l ang=en&2-7.01 091339 fe443/4 02 W S e (C 8144'r` t ctr,_ C o/Y)m /Wee . Present. 6 , // Gi) ey . en , r" ' r � 11�,� , �� � � Teak( 430 ,) 6rala-rnr L ' ar� fi CLISlaL. &r} RuS ion fti ff Scheer ober+ Ron _5carf f . /Ierl I [J,1s/ . 1usiryess Mc. 0 fro / he to e ,rrJ ri ceoc. ecolt 7 10 /ol) . r Y r e ? ciA ti c �. U 85 on Lo GZ s I 1 `l_'_1 Cry -Ploy CL po5 S ' loft 1 o C CA. '/10 ra - a r t,�e m u S e i.c rr) 11) MJ;) S /1io /-/vf) : ih ie a hcLrn Famr / "Te4. ,ie. / es�elur n �" w o d e u ser/ Fa+ 54, afIa -Por 20/6 Lie c ceo e o - 'e.r - rici e , 4.-/oueot Hcarr, s Te tl c nJ seconded >ia 1 /i or) .' ! e 0)(4. e e u rr) f. I-4-$ I of n y C an)1r) 7 e e. w C4..n 'S 0 r e g A e 5 -�- a f E (3cc , cam /7)(.4 e?c.c.rn B o c r cA. keep 'Me cc/fret-1i L0+ -roc c[ mus ewrn 1-rl�5o T'o keep' T ,e C�� rre, •tu.mciS hr were roti - ire u S e 1 ' s ,n) vve & / o heir Ranson 0,1101 se corideci 0 .06 G r-GL i a_M . 4 Moi-ton / 0 cid ' [3 +u r r aa-4 :3o P P'? 1Y) .+F 0-1-10. -P. e r rn 0 eI e J rt { rn c do/0A MUNICIPALITY OF BAYHAM REQUEST FOR PROPOSAL EDISON MUSEUM SUMMER 2015 SCHEDULE `A' Please respond by checking box or circling choice. Name: r Telephone #: 5-1 9- E7/ - ✓,-T7 - .��,+ -6).?y-4/06"'3 Email address: brc e ;' , 91 flMailing Address: 3L,, ,,r,4 w a,,, Postal Code Reason for interest in placing an Edison display at location: �1"Crac. ' j • ) ?r""io , ri flra -is 0tiI �i/4`' tY7U,vrtli 'r�14a. ����, t 'e 'f T1 . Sd l i::i- ! o PrZes"aysri— ( ) Static Display ( ) Staffed Location Preferred type of display: Single t ) Multiple (11 Artifact Audio ( ) Visual ( ) Audio/visual ( ) The proposed facility has the following amenities available: ( )Office space for one person Area: _ square feet ( )Office space for two persons Area: square feet ( - ) Public space Area: square feet ( ) Security - monitored alarm system (.4 Telephone access ( ) Internet access („, ) Secure Visual Artifact Exhibit Space-out of public reach Area: square feet ( ) Visual Artifact Exhibit Space —within public reach Area: square feet ( ) Visual Artifact Exhibit Space - out of public reach Area: square feet ( ) Visual Exhibit Display Space —out of public reach Area: square feet ( ) Visual Exhibit Display Space —within public reach Area: square feet ( ) Wall space suitable for placing photographs Area: square feet ( ) Electronic equipment that can be utilized for viewing by: ( ) Desk top ( ) 'Laptop ( ) Projector ( ) Suitable TV or screen for use with: ( ) Audio/Video for VCR ( ) Audio/Video for DVD ( ) Hours of Operation: ( ) Fee (if any) per month ( ) Insurance (Municipality as additional insured) Is the facility accessible to the public and persons with disabilities? Please describe. , ria f'F'el) Additional Information �y 1 - - - '(-34. - J ,h 7205 Lys_ • - - MUNICIPALITY OF BAYHAM REQUEST FOR PROPOSAL EDISON MUSEUM SUMMER 2015 STATEMENT OF INTERESTED PARTY I/We have read and understand all of the requirements of the request for proposal contained in this document. I/We acknowledge that Ilwe have the power to bind the parties and have set myfour hand and seal below. Dated al 624/ day of G , 201k'. , r +" m'.Q I t 1 �r Witness Signature of Aued Person �p XSiP�-�t'1 . Printed Name of Authorized Person Position Please include this "`Statement of Interested Party' form with the submission. Subject: next agenda Date: 02/03/16 03:31 PM To: 'mchickey@amtelecom.net<mchickey@amtelecom.net> From: Lynda Millard <LMillard@bayham.on.ca> Cc: Brenda Gibbons<BGibbons@bayham.on.ca>, Marg Underhill <MUnderhill@bayham.on.ca> Hi Bev We have been offered the following books,signed by a local author, Lyal Tait,currently held by a museum member of the EON group:Tobacco Indians in Canada,Tobacco in Canada and The Edisons of Vienna_ Mr Tait used to be a local tobacco farmer. The Municipality has the rights to reprint the Edisons book,and has been making copies for some time, however, I do not know whether any of the books we have were signed by the author. Please ask the Museums Bayham Board at your next meeting to consider whether they wish to acquire these books. If they decline, I would suggest they recommend that they go to the Elgin County Archives, if they want them. I've sent Brian Masschaele an email asking whether he would be interested in having them for the Archives,should the board decline to acquire them. Thanks for your help Lynda Millard Clerk Municipality of Bayham 9344 Plank Road, PO Box 160 Straffordville,ON NOJ 1Y0 https:IIweb niail.eastlink.ca/iwc_static/layarVshell.html?fang en&2-7,01 091339 1/2 Subject: books Date: 02/03116 04:38 PM To: Bev&Janet<mchickey@amtelecom.net> From: Lynda Millard<LMillard@bayham.on.ca> Cc: Marg Underhill <MUnderhill@bayham.on.caa Hi Bev I heard back from Brian Masschaele and the Archives would be interested in having the Tait books if the Museums Board members are not interested in keeping these local. When Brian checked Inmagic he did not get any results to indicate that they are currently in the Edison collection. Lynda Millard Clerk Municipality of Bayham 9344 Plank Road,Pa Box 160 Straffordville.ON NUJ 1Y0 Tel: 519-866-5521 Fax: 519-866-3884 Imi l l a rd @b ayh a m.on.ca www.bayham.on.ca Mips:Hwetxnail.eaastlink,caliwc slaticilayoutishell.html?long=en&2-7.01_091339 11 IVilnor repairs approved • for Port Burwell facilities Bayham councillors at their eaves trough and fascia on the removed. Thursday, Feb. 4 meeting ap- entire building will be removed In a later interview, Mr. proved paying for some minor and replaced with new eaves Shipway said the change room repairs to two municipal build- trough ager the existing fascia Cr. Ketchabaw was referring to ings in.Port Burwell. board is built out to be flush wasn't the public washrooms Councillors approved a with the existing roof line. on the east end of the parking staff recommendation to"sole- The work will include in- lot at East Beach, but the old source" an estimated $3,980 in stalling new downpipes and re- washroom that had been left on repairs to the Marine Museum lated materials. site and had since been used by and another $890 in repairs In his written report to coun- visitors as a change room. to the gazebo beside the Fred cil,Administrator Paul Shipway As the matter had just been Bodsworth Public Library of recommended having the work brought up by a councillor at Port Burwell to the Haines done by the Haines Group, the the most recent meeting, Mr. Group of Tillsonburg. contractor who had previously Shipway said he didn't know The gazebo work includes done the last roof and eaves what the plans for the change removing the existing plastic trough work in Bayham. room would be. material on the top and install- "Due to the nature of the ing some new roofing including work and the difficulty draft- sheet steel, flashing and other ing a scope of work, staff met components along with seal- with the contractor which won ants. the previous two roof and eaves Damaged sections to the trough related tender/quotes," outside walls at the marine he wrote. "The prices provid- museum will be replaced with ed are courtesy of the Haines vinyl —board-and-batten style-- Group." -_- siding. Councillor Ed Ketchabaw Other sections of the walls volunteered that the "change at tile. marine museum are to room" on the East Beach need- be replaced as money is made ed repairs. available in future years for the Mr. Shipway said the struc- work. lure had"seen better days"and In addition, the existing maybe it would be best if it was Clipping from Aylmer Express Feb 24/16