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HomeMy WebLinkAboutMarch 03, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, March 3, 2016 7:00 p.m. 1. CALLTO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS A. Raise the Flag for World Autism Awareness Day ceremony at Municipal Office April 1, 2016 at 10:00 a.m. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 18, 2016 B. Statutory Planning Meeting held February 18, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/16 by Randy White, Fire Chief/By-law Enforcement Officer re New Traffic & Parking By-law 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2016 Council Agenda February 18, 2016 10.1.1 Receive for Information A. Committee of Adjustment Certified Notice of Decision re File No. A-02/16, Pihokker, 58126 Calton Line B. Elgin County Shoreline Management Plan re Technical Advisory Committee meeting held February 9, 2016 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-09/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — Berkel Holdings B. Report DS-10/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road Allowance Stop Up, Close & Convey Request - Baldwin 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Communities in Bloom Ontario re Canada's 150th Anniversary B. Ontario Small Urban Municipalities re 2016 OSUM Conference and Trade Show and Executive Committee Nominations C. Municipal Property Assessment Corporation re Important Changes for the 2016 Assessment Update D. Elgin County OPP re 2015 Year End Report E. Municipality of Bluewater re Physician Recruitment resolution 11.1.2 Requiring Action A. Rose Gardner re Watermelon Fest 11.2 Reports to Council A. Report TR-08/16 by Lorne James, Treasurer re 2015 Q4 Variance Report B. Report TR-09/16 by Lorne James, Treasurer re 2015 Surplus Allocation C. Report CAO-14/16 by Paul Shipway, CAO re Vienna Community Centre D. Report CAO-15/16 by Paul Shipway, CAO re CBO Shared Services 12. BY-LAWS A. By-law Z647-2016 Being a By-law to further amend By-law Z456-2003 (Berkel Holdings) 2016 Council Agenda February 18, 2016 B. By-Law 2016-013 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Town of Aylmer for the Sharing of Chief Building Official (CBO) Services C. By-Law 2016-014 Being a By-law to regulate traffic and parking on highways, private property and municipal property within the Municipality of Bayham D. By-Law 2016-015 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and The County of Elgin for provision of legal services 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 Discussion A. Verbal Discussion re Multi Use of Straffordville Community Centre 14.2 In Camera A. Confidential item regarding litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (Tax Sale) B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour) C. Confidential Item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Project Ojibwa) D. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) E. Confidential Item regarding labour relations or employee negotiations (Teamsters) 14.3 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-016 A By-law to confirm all actions of Council 16 ADJOURNMENT Events Calendar 2016 Date Events — For more details visit our website www.bayham.on.ca Events Calendar Feb 13 - 15 Ontario License Free Family Fishing Weekend —for more info visit www.ontariofamilyfishing.com Apr 1 Raise the Flag for World Autism Awareness Day Apr 2 —ceremony at municipal office 10 am Port Burwell Marine Museum & Historic Lighthouse, 20 Pitt & 17 Robinson 519-874-4807 May - Sep Children's Summer Program in July—Advance registration please. Open daily Mid-May— Labour Day. For off-season tours call 519-866-5521 or email bavham(a�bavham.on.ca The Edison Museum of Vienna is closed to the public. May 1 - 7 Emergency Preparedness Week—See www.getprepared.gc.ca Wind Energy Outdoor Info Kiosk - Erie Shores Wind Farm —5361 Brown Road—Outdoor Year-Round kiosk self-guided tour at your leisure year-round. Wind Farm Tours by appointment by contacting John at 519-874-1461 or jkirby(c�capstoneinfra.com Vienna EdisonFest —7:30 am —6:00 pm Memorial Park 6226 Plank Road. Family fun festival June 4 Music, food & refreshments, cross-cut saw challenge, youth talent, vendors, skateboarding, air TENTATIVE bouncers, games, draws, fire safety house. However, without a strong commitment of sufficient Volunteer support by March 15th, EdisonFest 2016 will be cancelled. Offer your support by calling 519-866-5521 or see our website for details & APPLY NOW! Canada Day Parade & Celebrations Port Burwell - Parade 11:30 am — Legion to Cenotaph, July 1 flag raising, dignitary greetings, children's activities, music, fun, free parking at the beach, refreshments & lunch available. Visit the Marine Museum & Historic Lighthouse. Details on the website or contact cbuchanan(a7,amtelecom.net July 2 - 10 Ontario License Free Family Fishing Week—for more info visit www.ontariofamilyfishinq.com Bayham Beachfest Port Burwell — Holiday weekend family fun games & activities on the Jul 29 —31 beach, air bouncers, volleyball, sand castles, swimming, fishing, boating, vendors, food & music. Fireworks Sunday at dusk. Details contact John jkirby(c�capstoneinfra.com or 519-550- 4119 or www.bavhambeachfest.com Sep 24 Doors Open East Elgin — 10am-4pm, check website www.doorsopenontario.on.ca/eastelgin for participating locations. Contact bgibbons@bayham.on.ca for more information. MUSEUMS BAYHAM VOLUNTEERS URGENTLY NEEDED!! Port Burwell Marine Museum & Historic Lighthouse EdisonFest 2016 will be cancelled this year UNLESS we have your help!!! 20 Pitt St & 17 Robinson St Open daily Mid-May- Labour Day from 10am-5:30pm Volunteers of all ages are needed to help For info call 519-874-4807 or with our community festival! Emaii: bayham(c�bayham.on.ca Students earn your c^mmunity hours! To book a tour, contact the municipal office or If you have time, ideas to share &want to have Museum during operating hours. The Edison Museum fun, please join us NOW in organizing EdisonFest of Vienna at 14 Snow St. is closed to the public. and/or sign-up to volunteer for June 4th before the MARCH 15TH DEADLINE. BAYHAM CEMETERIES Call 866-3525 (Matt) or 866-5759 (Hellen), Email The Municipality is seeking assistance in contacting ImillardAbayham.on.ca or lwalsh(cr7,bayham.on.ca any person who purchased a family burial plot Job description/Application at www.bayham.on.ca (multiple lots) that still has empty lots in Bayham WITHOUT SUFFICIENT VOLUNTEER SUPPORT West, Calton, Eden, Guysboro, Straffordville or EDISONFEST WILL BE CANCELLED! ACT NOW!! Smuck Cemeteries. Efforts are being made to ensure Persons entitled to interment rights are able to Thanks for your time & consideration! exercise that right. If you have any such knowledge , - or may be affected, please contact the Clerk. THE MUNICIPALITY OF BAYHAM IS SEEKING Cemeteries By-law 2015-116 recently passed by LOCAL BUSINESSES, ENTREPRENEURIAL Council is awaiting approval by the Cemeteries ESTABLISHMENTS, TOURIST Regulations Branch. PLEASE NOTE: No more than ATTRACTIONS AND SITES OF HISTORICAL & one marker/monument is permitted on a burial lot. RECREATIONAL INTEREST TO PARTICIPATE IN Flowers placed at a funeral or for Decoration Day are tb be removed from a grave site within eleven days. "DOORS OPEN EAST ELGIN" No other placements are permitted between April 1- TO BE HELD ON SATURDAY, SEPTEMBER 24 November 1. Persons interested in participating are encouraged to BAYHAM COMMUNITY CENTRES contact Brenda at bgibbons(a�bayham.on.ca or Vienna Community Centre & Straffordville 519-866-5521 by February 19th. Community Park Pavilion Rentals This event is a partnership between the Municipality of Contact Manager Jackie 519-866-3427 Bayham, Township of Malahide and Town of Aylmer to Straffordville Community Centre is currently assist in the promotion of local businesses and undergoing renovations and is tentatively scheduled attractions at home and beyond our borders through the Doors Open program initiated by the Ontario fpr reopening in January 2017. Eden & Area Community Centre is currently closed Heritage Trust. Details at: www.doorsopenontario.on.ca and the building for sale through Morgan Realty. Look for a list of participating sites in the August Newsletter. Doors Open Ontario's Theme is "Medical Did you know you can subscribe to RSS (Really Science & Innovation in Ontario", however, sites not Simple Syndication) news feeds on our website? representing this theme are still most welcome to See www.bayham.on.ca/blogs/news for info participate. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, February 18, 2016 7:00 p.m. 6:30 p.m. — Committee of Adjustment—A-01/16 Elliott, A-02/16 Pihoker 7:30 p.m. — Public Meeting — Planning /Zoning — Berke! Council recessed at 7:30 p.m. for the Public Meeting and reconvened at 7:36 p.m. Council recessed at 7:55 for a short break and reconvened at 7:59 p.m. PRESENT: DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT MAYOR PAUL ENS STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL FIRECHIEF/BYLAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Deputy Mayor Southwick called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Straffordville Giants Fastball Municipal Assistance Application added as Item 11.1.2-D 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Meeting held January 28, 2016 B. Regular Meeting of Council held February 4, 2016 2016 Council Minutes February 18, 2016 C. Court of Revision held February 4, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the special meeting held January 28, 2016, the regular meeting held February 4, 2016 and the Court of Revision held February 4, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-02/16 by Randy White, Fire Chief/By-law Officer re Breathing Air Compressor & Fill Station Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report FR-02/16 re Breathing Air Compressor & Fill Station be received for information; AND THAT Council accepts the donation of approximately $30,100 from the Port Burwell and Straffordville Firefighters Associations, combine it with donations previously submitted, and authorize the sole-source procurement of the MiniKat6 SCBA cylinder refill station as quoted by Levitt Safety; AND THAT staff handle the procurement, installation and commissioning of the equipment. CARRIED B. Report PS-03/16 by Ed Roloson, Water/Wastwater Operations Manager re RFT 16-01 Public Works/Wastewater Storage Building Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report PS-03/16 re RFT 16-01 Public Works/Wastewater Storage Building be received for information; 2016 Council Minutes February 18, 2016 AND THAT Council award the construction of the Public Works/Wastewater Storage Building as set out in RFT 16-01 to Rainbow Painting and Decorating Inc. for a total price of$34,312.64. CARRIED C. Report PS-04/16 by Ed Roloson, Water/Wastewater Operations Manager re Surveying Services — Dead End Roads/Turnarounds Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report PS-04/16 re Surveying Services of Dead End Roads be received for information; AND THAT Council award the surveying services to Kim Husted for a total price of $10,458 + HST. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Berke! Zoning By-Law Amendment Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-06/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re Baynor Road Drain Award Contract Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-06/16 re Baynor Road Drain Award Contract be received for information; THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Baynor Road Drain, as submitted by PBR Excavating Inc., in the amount of $49,807.69 (excluding HST), with work to commence on or before February 24, 2016 and be completed on or before March 4, 2016; ANDTHATBy-Law 20-16=0-1-1, authorizing the execution of contract documents with PBR Excavating Inc. be presented to Council for enactment. CARRIED 2016 Council Minutes February 18, 2016 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held January 13, 2016 B. Township of Wainfleet re Resolution Requesting that Ontario Cancel RFP for Added Wind Power Generation C. Federal Economic Development Agency for Southern Ontario re CIP 150 Project Number—807491 D. Town of Northeastern Manitoulin and the Islands re Resolution No. 34-02-15 E. Ontario Energy Board Notice and Draft Issues List F. Multi Service Centre E-Letter February 2016 G. Notice of Project Changes and Public Meeting re Proposed Edison Drive Bridge Replacement and map H. Town of Aurora resolution re Motion Ontario Municipal Board Jurisdiction I. Libro Credit Union re Libro Prosperity Fund J. Poster re Cultural Diversity event K. City of Waukesha Water Proposal L. Tillsonburg District Memorial Hospital re Campus for Care for Tillsonburg and area M. SCOR minutes of Board of Directors meeting held December 22, 2015 and General Manager's Report N. Community Living Tillsonburg re Community Transportation Pilot Program Update O. Ministry of Finance re Ontario Tax Credits and Benefits P. Ministry of Agriculture, Food and Rural Affairs re Premier's Award for Agri-Food Innovation Excellence program Q. Association of Municipalities of Ontario re Request for council resolutions to support AMO/LAS request for broader municipal investment powers R. Town of Carleton Place re Infrastructure Funding S. Ministry of Municipal Affairs and Housing re Changes to the Ombudsman Role Moved by: Councillor Ketchabaw Seconded by: Councillor Casier 2016 Council Minutes February 18, 2016 THAT correspondence items 11.1.1-A— 11.1.1-S be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham support Item 11.1.1-Q. CARRIED 11.1.2 Requiring Action A. Trinity Anglican Church re Easter Sunrise Service Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the request from Randal Taylor to hold an Easter Sunrise Service with a campfire type burn on the East Beach in Port Burwell near the ramp for persons with mobility disabilities on March 27, 2016 between the hours of 5:00 a.m. and 8:00 a.m. be approved subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as an additional insured in the minimum amount of $2,000,000.00; THAT a burn permit be obtained; THAT the burn permit fee of $25.00 be waived; AND THAT cleanup of the area be the responsibility of the users. CARRIED B. Port Burwell Lakers re Municipal Assistance Application Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Port Burwell Lakers Municipal Assistance Application be received for information; AND THAT the Council of the Municipality of Bayham approves use of the Straffordville Park ball diamond for games and practices, as per schedule to be provided (ensuring schedule does not conflict with scheduling of previously approved teams), including overhead lights, plus use of ball diamond storage sheds and batter's cage with pitching machine, subject to completion of a Park Rental Contract and advance payment of fee for use of lights as required with maintenance of the ball diamond area the responsibility of the users. CARRIED C. Straffordville Library re Teddy Bear Picnic Request by Strafforville Library has been withdrawn. 2016 Council Minutes February 18, 2016 D. Straffordville Giants Fastball Municipal Assistance Application Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Straffordville Giants Fastball Municipal Assistance Application be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Straffordville Park ball diamond for practices Sundays from 10am —2pm, April 3 — May 29, 2016 and for games Sundays 7pm — 9:30pm, May 1 — Sept 25, 2016, occasional Mondays or Wednesdays from 7pm — 9:30pm (if scheduling of other teams permits), including overhead lights, plus use of ball diamond storage sheds and batter's cage with pitching machine, subject to completion of a Park Rental Contract and advance payment of fee for use of lights as required with maintenance of the ball diamond area the responsibility of the users. CARRIED 11.2 Reports to Council A. Report TR-03/16 by Lorne James, Treasurer re OPP Funding Models Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report TR-03/16 re OPP Funding Models be received for information. CARRIED B. Report TR-05/16 by Lorne James, Treasurer re 2015 Council Remuneration and Expenses Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report TR-05/16 re 2015 Council Remuneration and Expenses be received for information. CARRIED C. Report TR-07/16 by Lorne James, Treasurer re 2015 Investment Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report TR-07/16 re 2015 Investment Report be received for information. CARRIED 2016 Council Minutes February 18, 2016 D. Report CAO-11/16 by Paul Shipway, CAO re Infrastructure Funding Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-11/16 re Infrastructure Funding be received for information; AND THAT staff be directed to send correspondence to OMAFRA, MPP Jeff Yurek and MP Karen Vecchio regarding rural municipal infrastructure funding program modifications for rural thresholds. CARRIED 12. BY-LAWS A. By-Law 2015-124 Being a Provisional By-law to provide for drainage works known as the Baynor Road Drain third reading only B. By-Law 2016-010 Being a By-law to authorize the execution of a Development Agreement with Frank Pihokker C. By-Law 2016-011 Being a By-law to authorize the Mayor Clerk to execute an agreement with PBR Excavating Inc. for the provision of drainage works for the Baynor Road Drain Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Provisional By-law 2015-124 be read a third time and finally passed; AND THAT By-laws 2016-010 and 2016-011 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:59 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board (Edison Museum) • the-security-of-the-property-of-the-municipalit-y-or-local-boar-d-(Str_affor_dville_C_ommunity Centre) CARRIED 2016 Council Minutes February 18, 2016 A. Confidential item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Edison Museum) B. Confidential Item regarding the security of the property of the municipality or local board (Straffordville Community Centre) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 8:24 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-012 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT confirming By-law 2016-012 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the Council meeting be adjourned at 8:25 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, February 18, 2016 7:30 p.m. — Berkel PRESENT: DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: MAYOR PAUL ENS STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/ PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: Ross Graham 1. CALLTO ORDER Deputy Mayor Southwick called the public meeting to order at 7:30 p.m. and asked for those in attendance for this meeting to sign in at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by Berkel Holdings The purpose of the public meeting is to consider an application to change the zoning on a parcel in the Rural Residential Defined Area (RR-28) to reduce the minimum lot frontage. The effect of the By-law will be to permit a single detached lot and to recognize a lot frontage of 42 metres in place of 47 metres required in the Rural Residential Defined Area (RR-28) Zone. 5. PUBLIC PARTICIPATION None. 2016 Council Minutes February 18, 2016 6. CORRESPONDENCE Deputy Clerk/Planning Coordinator M. Underhill advised there were no written submissions received. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Public Meeting be adjourned at 7:35 p.m. and the Council Meeting be reconvened. CARRIED MAYOR CLERK g,AYH.► _II _ REPORT pp X4-5 FIRE DEPARTMENT portunity i TO: Mayor & Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: March 3, 2016 REPORT: BL-01/16 FILE NO. C-07 SUBJECT: New Traffic & Parking By-law BACKGROUND: The current By-law for the Regulation of Traffic, By-law 2001-111, has been in effect since 2001 and amended in 2003 (2003-012) (voluntary fine payment option) and 2007 (2007-060)(added restricted parking). CURRENT SITUATION: A new traffic by-law, attached hereto, has been drafted to consolidate changes, address shortcomings, and update modifications required over the intervening 15 years. In addition, some of the restrictions in the Zoning By-law have been added to allow for enforcement through ticketing under the Provincial Offences Act (POA) Part II versus enforcing the Zoning By-law through court actions. This included parking of heavy vehicles in residential areas, parking on driveways only and restricting parking on lawns in residential areas. RECOMMENDATION: 1. THAT Report BL-01/16 re New Traffic & Parking By-law be received for information; 2. THAT staff be directed to bring forward a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property within the Municipality of Bayham for Council consideration. Respectfully Submitted by: Reviewed by: Randy White -aiShi., ay Fire Chief/By-law Officer CAO Page 1 of 1 ;►6 File: A-02/16 t. MUNICIPALITY OF OF BAYHAM ADJUSTMENT ® � COMMITTEE OF ADJUSTMENT d�tay'tvnaty Isco CERTIFIED NOTICE OF DECISION The members of the Committee of Adjustment for the Municipality of Bayham concur the following was the Decision for File No. A-02/16 at a meeting held on February 18, 2016 at the Municipality of Bayham Offices, 9344 Plank Road, Straffordville Ontario. OWNER: Frank Pihokker PROPERTY LOCATION: 58126 Calton Line ROLL # 3401-000-003-08600 APPLICATION: In the matter of Section 45 of the Planning Act and the Municipality of Bayham Zoning By-law No. Z456-2003, an application for minor variances to allow: Relief from: • Section 5.1 — Permitted Uses —to permit the placement of a second bunkhouse (mobile home) as a supplementary farm dwelling on an agricultural lot identified as 58126 Calton Line in accordance with Section 2.1.10 of the Official Plan Condition of Minor Variance: Subject to a Development Agreement with the Municipality of Bayham to be executed within 60 days of minor variance approval. DECISION: GRANTED Reasons for the Decision: ▪ the variance is considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the "four tests" of Section 45.1(1) Planning Act O the variances maintain the general intent and purpose of the Official Plan and Zoning By-law CONCURRING MEMBERS: Tom Southwick, Randy Breyer, Wayne Casier, Ed Ketchabaw Absent: Paul Ens NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 9th day of March 2016, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. A "Notice of No Appeal"will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: I hereby certify this to be a true copy of the Decision of the Municipality of Bayham Committee of Adjustment. DATED at the Municipality of Bayham this 18th day of February 2016. O / M. garet Underhill Secretary-Treasurer February 23, 2016 Mr. Kyle Cronk Mr.Jed DeCory 4833 Dexter Line 4499 Springfield Road Sparta, ON Aylmer, ON Email: kyle@cropdusters.ca Email: jed@currentsgroup.com Mr. Ron Allenson Mr. Frank Leonard 55751 Lakeshore Line 602 George Street Port Burwell, ON Port Stanley, ON N5L 1H4 Email: aaronallenson70@gmail.com Ms. Dominique Giguere 4499 Springfield Road Aylmer, ON Email: dominique@currentsgroup.com RE: Elgin County Shoreline Management Plan Technical Advisory Committee meeting of February 9, 2016 As promised at the conclusion of the meeting between yourselves and the Technical Advisory Committee (TAC)for the Elgin County Shoreline Management Plan (ECSMP) on February 9, 2016,this letter is our written response to your concerns with the plan that were identified in written and verbal delegations made to the County of Elgin on November 24, 2015, and presentations made at the February 9 meeting. This response is being shared with members of the TAC and all other attendees at the meeting, as identified on the attached list of attendees. We appreciate you taking the time to present your viewpoints to the Committee. What was evident from your presentations was a genuine interest in Lake Erie shoreline erosion and its impacts on the social, economic and environmental well-being of Elgin County and its various communities. This is common ground that you share with all members of the TAC. The presentations made on February 9 included: • A letter from Mr. Frank Lenard,which he read to the Committee; • A letter from Mr. Ron Allensen, not present, which the Committee members read at the outset of the meeting; • A joint presentation from Ms. Dominique Giguere, Mr.Jed DeCory and Mr. Kyle Cronk The joint presentation provided by Ms. Giguere, Mr. DeCory and Mr. Cronk was primarily focused on the process of how the shoreline management plan was developed. Specifically,the presentation expressed concerns with the public consultation process; and a resulting lack of confidence in the outcomes including the ECSMP itself. As identified in the attached letter Ms. Giguere, Mr. DeCory and Mr. Cronk asked the TAC to consider the following: 1of5IPage • The immediate suspension of the Elgin County Shoreline Management Plan as written; • The establishment of a broadly-based and constituted consultation process; • The enlargement of the Technical Advisory Committee to incorporate additional, relevant stakeholders and a greater number of qualified, diverse experts. In their presentation Ms. Giguere, Mr. DeCory and Mr. Cronk did not outline specific concerns with the technical aspects of the shoreline management plan as in their own words they are not experts in shoreline erosion. Ms. Giguere stated that at the root of their concerns was the lack of public consultation and that anything else is a symptom of that core concern. The TAC respectfully suggests that the Public consultation process was adequate for the purposes of the plan, which was an update of existing shoreline management plans used by each Conservation Authority as a basis for their shoreline regulations which have been in place since 2006. Public notice was provided through newspaper advertisements and news releases about a series of Open Houses, held at several locations in the County in August 2014. Specifically, Open Houses were held on August 26, 2014 at E.M. Warwick Conservation Area; August 27, 2014 at Port Stanley Arena; and August 28 at Port Burwell Legion. At each Open House both an afternoon session (2—4 p.m.) and evening session (7—9 p.m.) was held. At these Open Houses the consultant described the process, outlined draft recommendations and presented draft mapping. Conservation Authority staff were also on hand to answer questions and invited the public to follow up with any additional questions in the days following each meeting. Written public comments were accepted until September 12, 2014. The final Elgin County Shoreline Management Plan report was released publicly on October 19, 2015. There were no changes to the draft recommendations as presented at the Public Open Houses. However, as a result of the feedback from the Public Open Houses, a best management practices section was added to the report. The review process for the adoption of the ECSMP was released with the final report on October 19. In addition to the presentation made directly to the various Conservation Authority Boards of Directors, information presentations were also made to six municipal councils between October 19 and November 19, 2015. The development of the ECSMP was initiated through joint discussions among the Conservation Authorities on how to update existing shoreline management plans and apply consistent policies within the County of Elgin. As municipalities and conservation authorities have legislated responsibilities for avoiding development in areas of natural hazard, including Great Lakes Shoreline, the merits of undertaking a joint study were presented to the County of Elgin and subsequently to the six shoreline municipalities in 2013.All participants were asked at that time to name a representative to the Technical Advisory Committee and to provide input into the Terms of Reference. While your concerns regarding the adequacy of the public consultation process are appreciated,the TAC does not believe it is warranted to effectively scrap the product and begin the process anew. From a practical standpoint,the most significant change resulting from the adoption of the ECSMP by the conservation authorities is that the updated 100-year erosion limit for regulation of new development 2of5Hage has moved further north, as did the actual shoreline since the previous study. Your properties were already within the regulated area and remain so. There is a legitimate concern regarding some of the recommendations of the ECSMP, in particular one which speaks to the prohibition of revetments. There are a number of additional recommendations included in the ECSMP as a result of the collaborative efforts between the conservation authorities,the County of Elgin and its shoreline municipalities. These agencies will now proceed to evaluate these recommendations and decide how or if to implement each one. At the County level,the policies would inform their Official Plan and could result in modifications to policy at the five year review. While public consultation will not influence the establishment of technical results such as the location of the regulatory hazard limits (these are prescribed in the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulations),there is a role for the public and landowners to inform the process and developments moving forward. Some examples include: 1. Policy Development The ECSMP is not a policy document. The ECSMP was commissioned by the collaborative for an expert analysis of where the hazard line should be based on all available current data. As a technical document,the purpose of the plan is to inform decision makers on new development applications. One of the main objectives of the Shoreline Management Plan was to build consistency in policy across the County.The TAC is open to further consultations with landowners on a consistent approach to the Plan's implementation including policy development. 2. Best Management Practices Section 4.4 of the ECSMP plan provides a summary of information on existing land use activities that exacerbate coastal hazards and alternative best management approaches. Stakeholders are encouraged to use this information as a guide only, and seek out professional guidance and site specific information to address local concerns. Landowners are encouraged and indeed the TAC would welcome further discussion on ideas or presentations on pilot projects that could be explored or considered along the shoreline. In his correspondence, Mr. Lenard spoke of his life's work sandbagging his property. Members of the TAC are familiar with Mr. Lenard's methodology. His efforts and enthusiasm to consider alternatives is acknowledged. Mr. Allensen's passion for the stewardship of his land is also duly recognized. The ECSMP does not recommend retreating from stewardship efforts along the shoreline. Rather, it promotes natural/native vegetation along bluff crests and on the slope. Again, further discussions on stewardship efforts similar to those described by Mr.Allensen are welcomed by the Committee. 3of5IPage In conclusion,the presentations provided on February 9, 2016 did not include any specifics on the actual or perceived failings of the technical components of the ECSMP. As the TAC and the conservation authorities move forward into the implementation phase of the ECSMP it will be important for landowners to avail themselves of the opportunities to provide input into the policy development. To this end, we are open to receiving more communication from you in the future that clearly outlines your specific concerns with the components of the plan as written and your ideas and suggestions for moving ahead with the implementation of the ECSMP. Sincerely, The Technical Advisory Committee for the Elgin County Shoreline Management Plan 4of5IPage Appendix Members of the TAC in attendance were: Municipality/Organization Name Central Elgin Jim McCoomb Central Elgin (Alternate rep) Don Leitch Dutton Dunwich/Southwold Brent Clutterbuck Dutton Dunwich/Southwold/West Elgin Heather James Elgin County Steve Evans Elgin County (Alternate rep) Clayton Watters Catfish Creek Conservation Authority Tony Difazio Long Point Region Conservation Authority Lorrie Minshall Kettle Creek Conservation Authority Joe Gordon MNRF Ron Drabick Additional observers in attendance included: Elizabeth VanHooren/General Manager, Kettle Creek Conservation Authority Don Pearson/General Manager, Lower Thames Valley Conservation Authority Kim Smale/General Manager Catfish Creek Conservation Authority Isabel Cronk, landowner David Harding, landowner 5of5IPage NiBV' v I � ?oo 1t STALE:-/, N F iS � �I�i� , ��r�+a1 i�G 4��D Ltv t 1ocz i_t N1t U t-11; J tai T S Iat.D\NG ON THE ' (WSEUNtE RND DQOviNoNNCv__ iso _m LAKE , YELLING: 1.-1E1_9 cHE 9 — HELM_! 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SHUREL[ NE IST t? oQct Si\�NLF '( R&c t AND SNDS 2)Y E. 9 ST I i El"IENT , \T \5N UN1'1 \T \ C,AT SDI OLTCkl'GHT FU_D PLEBc3E TURN To 2 GE iO5 OF THE bBOCZELEN \`e\ANA 0.2ENE \ r P LBN o ?\ IG \--L aE LoW -NE BCTTOti E\CTUk[a PLEASE PNFA � i M STilv � t�(, i ` Ba 01-D SMP ros r E r\ CCB Pt ? o iota of RcH CLCASSIFI[D AS T0t 1. UFFSy r WH CH ( TiEST -VC TliE. ERCT TH (i TNF SHORELINE +� N \S CHLINGtN( G D 'v 'E T O THE 1ICCUi a 1t✓l_E1LBC I N OTH-R \k1ORDS, -T\-}E SI-ccip\tLINE S CNF1NG.ED EROM ". tZOStoN , Q AC-C (“>:: T iON0 �'kn�% Z_VE~i�, , 111S c)\--SO ( i�PoSZT IN T TO NOtVE THEAS Lt21E FIBS SE-7-___\ IN R t E(3,top oc LOti TO &VE2AC>E LCIK.E LirVEi_5 FOR Y L ST L E1R.5z IF RETc1ZNg TI-EL R,Ec € \ i1Ly. .ACCRETES iii C1-( IN RkC4c1/41 COULD ER(9ti LERVtNG BLUEE, TUB RHO SLo ?a SUSCEPTIBLE_ o \A/ isvE A'TT 1Ci< NI GiZo .S ( o \y e qP SOW tUPN C vF THE Sl-toQEu\ - \ v � \() G • Cv\ f\ND ( U ST1C21�! ANIS RNSU'&R ,, QcJ STIG“ NV M ' ' c)vG II UR _ rte ? r=ckoSt ON OF TRE BLU 't= FS kvER STo P ? ANSWE9NA NC , FOP, ERSPkNG COHESIVE SIkORRESk T '�1 ROS\ON PROCESS NEVES)._ STe (p Stith GEE W R I L IN .TNG CBSE oc: THE ?0R-C ScktgLLy StFo & Lit-E \kc1a t1 MOT RE_ y>PTu t`Vku51 11RVE NInDE MISTBKE , SE-IE WENT B \ NSA T i> RUL . 5 _ PcNP NOT tuft ( STOPPED THE UN STGY BLE RoSkoN ,130T SE-VE RCTu BL.y REv RS D EikostoNi tN to •a ccRET \ ON T a � R> VI, C i N L K N A T U K`c __` I R �� I 7oW IN 5 ' EN You Mnl.E1 R PSCO\/ \j/i 1-1-CE MOST ( MPdNT QuES T ION \ S CAN You R PE T ? PINSU., •a IS : YES Mr. Chairman, Distinguished quests, and members of the TAC. Thank you for letting us speak tonight. . - 13,L yo 1,c L i �l 4! These words on paper are not my first attempt to compose something to say to you in regard to the New Lakeshore Plan. Far too much of my time has been taken up to this point with, academic, posturing, in an our attempt to have this process reopened. The only real issue here, as I see it is, ALL ABOUT DOING THE RIGHT THING. Because of the emotionally charged nature of this issue to my life and work. I feel I do not want to come and present again to some of you who have heard me before. I really don't want to get up in front of you and get stuck in my emotions. I do not want your sympathy,or pity, I am not , and refuse to be a victim. I only ask for your thoughtful consideration so the County doesn't become the ultimate victim of this plan. My name is Ron Allensen, and in addition to my elected position as, 1St V.P. of the Lake Erie North Shore Landowners Association. I have a life long interest, and love of the outdoors and all things natural. My focus has been and continues to be the well being and flourishing of our healthy natural environment. I have been the caretaker of my 28 acre lake shore property, just East of Port Burwell, since I purchased the land 19 years ago. I named it Monarch Landing because it hosted, over 100,000 Monarch Butterflies, that first fall after I purchased it in 1997.A struggle of many years, to bring me to my "Hackers Homecoming". That year may turn out to be the last great Monarch Migration in the modern era, as the species continues to decline. I have an honours B. Sc. In Biology. I am a plant breeder and hybridizer, and founding member and first president of the Ottervalley Naturalist Club. With like minded friends and neighbors,I was instrumental in founded the Port Burwell-Vienna Christmas Bird count and Bird Count for Kids some 10 years ago. I am also a long time member of the St. Thomas Field Naturalists. I was honored to receive the "Citizen of the Year" award in Bayham in 2011. I have worked with numerous landowners, as a consultant and advisor to select plant species, and help design naturalization plans to restore and increase biodiversity on their property Several years back I was a member of a study group sponsored by Ontario Nature, The Carolinian Canada Coalition and the Thames Talbot LandTrust, which collaborated on a Conservation Action Plan for Elgin County One of the primary conclusions of that study was the overarching importance of the lake Erie shoreline, and its adjoining drainage outflows and ravines, to the health and preservation of our natural heritage. Because of my personal restoration and conservation work at Monarch Landing. Monarch Landing has become an internationally known hot spot for nature in Elgin. We have records for more than 200 species of birds including several rare species and one never before recorded in Ontario .Naturalists have counted over 75 different species of butterflies, including the first records for Elgin for Ocala Skipper, photographed last Sept. Monarch Landing is the site for several ongoing scientific studies involving researches from the University of Western Ontario, Mc Gill University, University of Guelph, University of Ottawa, and bird Studies Canada. I have been actively engaged to educate school children and others about nature, with hands on workshops and tagging of Monarchs. For several years I participated in the Butterfly Dragonfly festival held at Backus CA. You may ask, What does any of this have to do with the New Elgin Lakeshore Plan.? At some point in the future, I had hoped to continue my conservation work to create and widen the beach below my cliff, to preserve the habitat I have created above. Now this new lake shore plan Tells me to retreat and abandon my life's work. I hereby publicly forgive anyone who has worked so hard against my rights with an extremely flawed, process and virtually no consultation. I want my rights back as a landowner. How can so few be allowed to ruin the lives and dreams of so many others and impose,their judgment on the county? We can do much better than this. How is retreat a plan? Sincerely, Ron Allensen, caretaker of Monarch Landing.Elgin Shoreline. /cy . ,� ); 14-‘" 1 /,F SEt,t 3-Lc G-C, iiilll 4y Elgin County Shoreline Management Plan Technical Advisory Committee c/o Ms. Elizabeth VanHooren Sent via email February 1, 2016 Members of the Technical Advisory Committee: As the invited guests to whom you have reached out,we would like to convey our appreciation for the opportunity to begin a dialogue with the Technical Advisory Committee regarding the Elgin County Shoreline Management Plan. In our presentation on February 9th we will express our key aims: • The immediate suspension of the Elgin County Shoreline Management Plan as written; • The establishment of a broadly-based and constituted consultation process; • The enlargement of the Technical Advisory Committee to incorporate additional, relevant stakeholders and a greater number of qualified, diverse experts. We look forward to meeting with you on February 9th. Yours sincerely, 1:4',/ r �`' f Kyle Cronk Ron Allensen 48333 Dexter Line, Sparta 55751 Lakeshore Line,Port Burwell XTYI/11-V/ ./- 4/111/P— `-------- —C-----_____Dq-_____7---____ , Dominique Giguere Jed DeCory 4499 Springfield Rd,Aylmer 4499 Springfield Rd,Aylmer g,AYHA `"``,,. 4,4' i - AllrillP REPORT {- , . .� O , ,1 � 0,, C, DEVELOPMENT SERVICES PO4 Runity Iso� TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: November 5, 2015 REPORT: DS-09/16 FILE NO. C-07 / D13.BERK Roll # 3401-000-005-16900 split SUBJECT: Rezoning Application — Berkel Holdings BACKGROUND: Berkel Holdings submitted a rezoning to application to rezone their property located on Part Lot 15, Concession 10, on the south side of Green Line, west of Elliott Road and known municipally as 56129 Green Line.56129 Green Line. The property is subject to Consent Application E46/15 supported by Council on August 20, 2015 and granted with conditions August 26, 2015 for the purpose of creating a lot. Rezoning is a condition of consent. A statutory planning public meeting was held on October 15, 2015 and Zoning By-law Z645- 2015 was passed on November 5, 2015. Subsequently, the surveyor advised the applicant the lot frontage of the retained parcel is 42 metres and not 47 metres as permitted in Zoning By-law Z645-2015, therefore a second rezoning application was submitted with a public meeting held February 18, 2016. No public comments were received at the public meeting or at the time of writing this report. The purpose of this By-law is to change the zoning regulations on a 0.4 hectare (1 acre) parcel of land, in the Rural Residential Defined Area (RR-28) to reduce the minimum lot frontage from 47 metres to 42 metres in Zoning By-law Z456-2003. The effect of this By-law will be to permit a single detached lot and to recognize a lot frontage of 42 metres in place of 47 metres required in the Rural Residential Defined Area (RR-28) Zone. DISCUSSION The proposal is deemed to be in compliance with the Official Plan Section 3.3.1 Specific Policy Area No. 1 — Elliott Road. Staff and the planner support the proposal to again rezone the retained parcel to meet the requirements for Consent E46/15. Staff Report DS-09/16 Berkel Holdings 2 ATTACHMENTS: 1. Rezoning Application received January 19, 2016 2. Draft Zoning By-law Z647-2016 RECOMMENDATION 1. THAT Report DS-09/16 be received for information; 2. AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Berkel Holdings, known municipally as 56129 Green Line, Rural Residential Exception (RR-28) Zone to reflect the reduced minimum lot frontage of 42 metres on the retained lands; 3. AND THAT Zoning By-law Z647-2016 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill " mow: Deputy Clerk/Planning Coordinator /C A • voNYHAlif MUNICIPALITY OF BAYHAM ''. `" P.O. Box 160 �, Straffordville, Ontario ,� � NOJ 1Y0 Pot.t.unity tS Phone (519) 866-5521 Fax (519) 866-3884 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000 (Zoning By-law Amendment or Temporary Use Zoning By-law) or$1500 (Temporary Use Zoning By-law Renewal)or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/WE, _; ; _, , _. shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Property Owner Property Owner FOR OFFICE USE ONLY / DATE RECEIVED: /C{F? f`,1/ AMOUNT RECEIVED:r DEEMED COMPLETE:'kr? 7/l Co . RECEIPT# 7 C' FILE NO: D/3 . %)�'/<. /Fz- -DATE-ADO-PT-ED B-Y-COUNCIL: Revised February 2015 Municipality of Bayham Zoning By-law Amendment Application Page 2 • 1. Registered Owner's Name: iSciekct... 140Th . .. Address: !L(/q I 6 LI-I o T ,',1 r\ --- 22,...1/1 0 2&- Phone No. (Home): _j-;.i. it rif 2_ 89160 Business: ....„.... . .... . . . . Fax: S31 4.1 *Li? 2'-i tt 5 Email ._,:....- v*.",, ,9 - • .'- '-- , . Lot and Concession(if applicable): ._.. __. ._ ... __ Are there any other holders of mortgages,charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. . , . ., _ _, 2. Applicant/Authorized Agent: 2._ 0 c..,k Lie-tt goST f" _ Address: 2) _LS:6(4.„,t,.,. ./.:1/2,A.,ie,.- .. ri ..i...4. '‘..n-) g ,,,L2. L' Telephone No.: _,c, et__ii'14-1 (0 Z,i 3Fax: ._ Please specify to whom all communications should be sent: Registered Owner ( ) Applicant/Authorized Agent (>4) 3. Legal Description of the land for which the amendment is requested:Roll# .2, (4 01 Concession: _____,,,L,., Lot: , _,L... _„ . . Reference Plan No: Part Lot: ......_ — .. ...... Street and Municipal Address No.: ',--- .,._ co; oi • /,,,,,, ,, •,,,,,,-,„.. What is the size of property which is subject to this Application? r>.se-ta ,-i,te , " Area: Li t, I t S m2 Frontage: 4yze,01 m Depth: /ti 9, (C1) m When were the subject lands acquired by the current owner? 4. Existing Official Plan Designation: Coe t::t't e.. 0 „,,i 1Ct.' _v____—" y— c, _--tt 4- How does the application conform to the Official Plan? i:t : . f‘C‘'k k; 1 _ i:,k,t4,--._ 1 k... it ,l, t),,,,f ti'i 1.1-,;•; ____4_,c,;, i a c,p,f t(,:, .I,___ ti,;.,,,, __ Municipality of Bayttam Zoning By-law Amendment Application Page 3 SI i S. Existing Zoning By-law Classification: r • k�, �:L4 lit* �t r• i-z___ What are the current uses of the subject lands? -'':C�+1}"1-r " t t,,) s _. (` / ` ' if known,provide the length of time these uses have continued on this property. If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback Ll C'✓ .t ` `#` i S r ;X Vis` t known,provide the dates in which each of these buildings were constructed. 6. What is the Nature and Ea ent of�e Rezoning? ing? -'\ + t%'ttt � ? ' (,, ,,„„).6(,) Ivo;, T. L tt _ _ iSs :1,. F. t(tA `,it,1 !: td Coils€t .' t — Cot!icy e'1 t .__.t ' _e't pip l 4 C C.,1- . v .._.....CT_:t_&_i j.5 M., ,_ t t i k . .w._AI, "_S 6, 2 i w S t>tl` _ , x`..t C ._i2P.c lit, :t t�:A.__ (-9 f___. ..t'' t,.if._ ,,_( ._._.t�'_t;e I-6t-` Y ro Ar £r O C,i a ,.c, , 7. Why is the rezoning being requested? i l - }r tt , tSa.`v,.�✓`+,t "'4S. r` ..._.a_. _._.,_._ ,a;.k.h-.......S L�.. .. ..._ �....._.._._..._ 4 ;<\-E' Oe't i'v'= 1' CI LA a{r'd (C'4-�+ i art t;1 4-:;) _ e (.3 t�' t'1 i e:e ,_; c,,,, oft- ._ _ " —t Y"Y't e;`r`>`r'� 0-,fey`d d. vi 4}':! e:& 1 c31 Municipality of Bayham Zoning By-law Amendment,Application Page 4 8. Does the proposed Zoning By-law amendment implement a growth boundary adjustment of a settlement area? t� If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? If so,attach separately justification or'information for the request based on the current Official Plan policies or associated Official Plan amendment. 14. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected.(Be Specific) ._.� 6 ,tt .L ? &(` '.( L-i,,,1,. eV'"• ✓ !K .<.,... _ For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback • 1f. Services existing or proposed for the subject lands: Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply ( 1 t Private Drilled Well ( „./r} ( ,,� ) Private Dug Well t a Communal Well t i t ) Municipality of Bayham Zoning By-law Amendment Application Page 5 Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( '') ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day,the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage Provisions: .: \\-k4 S t k® ,--c • Proposed Outlet: 12. How will the property be accessed? Provincial Highway( ) County Road ( ) Municipal Road—maintained all year Cy) Municipal Road—seasonally maintained( ) Right-of-way( ) Water( ) If access is by water,do the parking and docking facilities exist, and what is the nearest public road? Municipality of Bayham Zoning By-law Amendment Application Page ó 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision( ) Consent( ,✓' t Zoning By-law Amendment( l, ` Ministers Zoning Order( ) If yes to any of the above,indicate the file number and status of the application. `a�j.. ,A tiCtt A tJ c 2Lt-t- i.i � to°! 't oot� i,arc. t 1r /3, iegs---(90/5- (misled Nov ` .__ ni`a ---- �, 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? G 0 A-5 is ea&ovkht �.. �i .,�gt. v< !` ___ e(e.Ci' ._ 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes,does the proposed amendment conform to the Provincial Plan(s)? t�3 t~5 • 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location,size and type of all existing and proposed buildings and structures, indicating their setbacks from all lot lines,the location of driveways,parking or loading spaces. landscaping areas,planting strips.and other uses; Municipality of Bayham Zoning By-law Amendment Application Page 7 • the approximate-location()fall natural-and-art ifieiarfeatures-(buildingsrailways roads, watercourses,drainage ditches,banks of rivers or streams, wetlands, wooded areas. wells and septic tanks)that are on the subject lands. adjacent to the subject lands, or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location,width,and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance,a public traveled road,a private road,or a right- of-way; • the location of the parking and docking facilities to be used(if access will be by water only); • • the location and nature of any easement affecting the subject land. (h) Written comments from the Elgin St.Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). (c;) if a private sewage system is necessary,pre-consultation with the Chief Building Official is required about the approval process IS. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council 41,14 c- et--1 1 ccx d u G4ed Su Ne .40 C c r{ ' ?'1"...i` v rd_ E , t 4a reg In4l�t �e}a e a •. r � c• - be A CeVi0,tts(zif CA-040rOUT01 C- L17 ley y},. �{,,, ,tea f ,r� (/��a ' f} • / ! kr a 1eA•k..iit�ttt I• ( rhe/ t f S ✓ {{ � C t ••}- t� ! #ri'tcA kr ' e kr i•1e ` 4) 'i`‘ l.tC[ ,;z .40` ve cal 1 not S .t '„5 cc1z u.5& Citi h use On+u .-e 4t3 b 20. If this application is to accommodate the consent of a surplus farm dwelling,please prov de the GI`S -e following information: Date surplus farm dwelling was erected: t '' Please provide the assessment roll number,location,and zoning of the farm parcel with which the subject lands is being consolidated. Municipality of Bayham Zoning By-law Amendment Application Page 8 I/We, ,of the ( ILi.50A) t,'✓�(; '.,n•�C1;:,:_,T,r: ,•nn,'(.' V ilia ofA ,in the county of t+U' ,do solemnly declare: (1) that I/We am /are the owner(s)of the lands described above (ii) that to the best of my/our knowledge and belief,all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/we hereby appoint t' f 1 j /L C., .dActito act as an Agent on my/our behalf in all aspects of this application. And I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under oath,and by virtue of the "Canada Evidence Act". DECLARED BEFORE ME at the: ,' 17/70/1( 0 ',% 7r ' of -GjjY7 (óAnt in the County/Region ofthis /9 day of jig if? arry20 /(J .. r F-E S l rr1i i^- Owner: k.Agent) 71/2701 A Commissioner,&'fL ARET UNDERHILL,a Commissioner, etc, Depty Clerk of the Corporation of the Menial:T.114 of Baykkanc. • • • , 1 . , 1 ---"- - 4_7•.- X- ri /' —j- „ _ __,_ _____,,,.,-. ----I ---------___.____ "^"........,..4CL: r -------C- ---------------- ....__________,,,---- ----5 ,..7.--.__,.1:17:1711'l4:7-- (C.' 4-• iit . --..._ i — 42_,1 r % 1 44.0. ..---- - '---- 7,----------------, , , ..... ' I K...:D , ' i/ c. i : zs ,•-• S c,f-v' ...----- >"- I1 1 i/ 1 ! 1 1/4) yi) 1 • , • ; ,----- ii .,, ,,1 ---'- - -. - 1,0 r . i 1 i % , '•- ...) i ...:-......___, .'-• I \ trj tka 1-' •-- --- ., 1 , — --- 7 L--------‘, / i(40' 'f'. • ad-- ....- e tfi L'‘.,-- .-- ,--- a roSe ck - z/ 71-c 5),s(ci:AAcs ko,,,ce • [--7-A \ (At) (7') i i i THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z647-2016 BERKEL HOLDINGS BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No: Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception—Rural Residential(RR)Zone by adding the following clauses: 7.13.27.1 Defined Area RR-28 As shown on Schedule"A",Map No.2 to this By-law. 7.13.27.1 Minimum Lot Frontage 42 metres 2) THAT By-law No.Z456-2003,as amended, is hereby further amended by amending Schedule"A", Map No. 2 by reducing the minimum lot frontage from 47 metres to 42 metres for the Rural Residential Exception(RR-28)Zones,which lands are outlined in heavy solid lines and marked RR- 28 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 3RD DAY OF MARCH 2016. READ A SECOND TIME THIS 3RD DAY OF MARCH 2016. READ A THIRD TIME AND FINALLY PASSED THIS 3RD DAY OF MARCH 2016. MAYOR CLERK pxt.,nr \ \ ', ate f L • I ✓tiF i i f r �' ' /-4 RR-28 IT, cc3 1 l el 11 Q zE asJi3 Wr a ., _3 ._grst1✓ L IVJ y -;'\1 ( tiJ L. s, t d ,r 4� 9 L,.rl. 'E� 1 i ,�'�.1 i1 1 L IQ LO-15P;', i s�. �` f ' • O f µ p 4 This is Schedule"A"to By-law j ;, I No. 2645 2015,passed theiII le i 3 day of, u�cA 2016 4. -- SEE SCHEDULE A•MAP No.5 n , Mayor Clerk SEE SCHEDUL A-MAP No.6E i NORTH MUNICIPALITY OF BAYHAM Leaend SCHEDULE A O ZBLA o 200 aoo eoo MAP No.2 ,_ LPRCA Regulation Limn iNAYH. 441nPlfrifra irro,__ ---,,,,,,,,,,a,,--„,„„„„,,,„; 0 rn REPORT : 41`',',47 o le) DEVELOPMENT SERVICES p°rtunity Isco TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: March 3, 2016 REPORT: DS-10/16 FILE NO. C-07 / SUBJECT: Road Allowance Stop Up, Close & Convey Request - Baldwin BACKGROUND: On January 11, 2016, a request to close and convey a portion of the unopened road allowance between Lots 20 & 21, in Concession 10, was received from the abutting property owners. The applicant is interested in acquiring the road allowance to add to their current adjacent agricultural property to the west. Subsequently, the applicant wishes to pursue a consent to sever approximately 37 acres from Lot 21 and add to their agricultural holdings in Lot 20. The request was considered at the February 4, 2016 regular Council meeting providing staff direction to consult with the LPRCA and MNRF regarding the road allowance status. DISCUSSION: Staff consulted with and obtained favourable comments from the LPRCA and MNRF regarding the road allowance located in Concession 10 between Lots 10 & 21. Neither agency expressed any concern at this time with the proposal to stop up, close and convey the lands with the future severance. ATTACHMENTS 1. Written Request —January 11, 2016 Baldwin 2. Aerial Map 3. Assessment Map RECOMMENDATION 1. THAT Report DS-10/16 be received for information; 2. AND THAT Staff be directed to contact the interested parties to obtain Staff Report DS-10/16 Baldwin 2 confirmation of their interest to proceed; 3. AND THAT once confirmed Staff be directed to continue the process to stop up, close and convey lands pursuant to the municipal policy with respect to the sale and other disposition of land. Respectfully Sub i ted by: Reviewedo Margaret Underhill ' ; Peter Leliveld <peter@tillsonburghomes.com> Mon, Jan 11, 2016 at 11:43 To: RE/MAX Tri-County <office@tillsonburghomes.com> To: Municipality of Bayham 9344 Plank Road, P.O. Box 160 Straffordville ON NOJ 1Y0 c/o Peter Leliveld 565 fBroadway, Tillsonburg ON N4G 3S8 peterleliveld@tiilsonburghomes.com Re: Request to stop up, close and convey the road allowance located between Lots 20 & 21 Concession 10. Affecting Roll Numbers 006-166 and 006-168 Road allowance to be conveyed to-99e-9t&- 00u- (L,L, Road allowance from Green Line running to Big Otter Creek The herein land owners requesting Council approval and to please advise of the process Sincerely: Charles Baldwin Marlene Baldwin pale Baldwin Beverley a // / LINE )0i3-IG <,e UMW 3.97 Ac. I = ”,. -'i, ‘ '-. I I - --_ `` I1 —— I I 11M 1 I^ 3I-01 0000-VOCO I ' • Ac. II1.1l0 No. I • ' \` I 1 1 PPARTI — ` \ � I ‘ \ 006-168 ,. . . . I 67.00 Ac, c j I r+. &V (/� Noe/ I 1 1 y s 1, 1 Chav/,'S 6a/pion \ \\'.zle t/icor l�a/o/urin ; 1 inorkne iii I I I , I .1 I I I I , I 00w- nl 1 1 006-1/05 69.00 No. I _91..A1.2 !elsi , , , .X3.55 AC. ; IFa.•aor, I n I _bail1��. ti I ll-R-6606 1\ °` nao � ✓ I7a. 9\ i I ism 3094 fAnTl 9 <r\ 006-13-05 l�� i \ r. Y! I I .21.53 AC• ii i s 560. %, `r LOT 20 , LOT 21 --_--` • j LOT 22 '' tz 11�5n� I \; Or I j 006-165 ?*-6269 77,86 Ac. I 2 LOT 23 4a 5.67 AC o0.-167 + 110.00 Ac. c 156'0 % o CONCESSION l0 �a-ee Ac t ii O0(0- 113 LOT 24 78.47 Ac- 0063-I l`F CAggoN LINE ,z00(.-1Tp,„ (03.95 Ac. CONC1SS/ON 9 ;'& Win '` -- ..,,,,„....-""";/'/' '' 17 '''''>://''''''''''' s ° 1 woy p8 O \ - __,..,„„..,....„..,,,,,, ,„ 11 re / ,0 Q m e < Ncu :-.-..--;,•,1::-7" Q(�j 1 0 W v -1 W c� W fix\ \ th li 0 .. __ (A Q v , lid Wt✓HAdB ( /` ,' �— O O N z 0 z O oo J .. , «�.. ' --4a .• E� > rte :... . 4r- t- ffeelt" . ,. Enhancing Green Spaces Conununities f coaec.i�ites Mise en valeur des espaces in Bloom— en..e�rs in Communities ,<.�,�� c,—,.,. �M— verts au sein des collectivites FEBD!--.: G E ! ,,,' -- . „ 17 LJ6 imus=` Celebrate Canada's 15 0th Anniversary Showcase your Community by participating in the Communities in Bloom Program and prepare for 2017 1 4: tj4r Aiir I NO' CANADA 150 1867-2017 www.cibontario.ca ro Enhancing Green Spaces communities t;olleetitites Mise en valeur des espaces in Bloom ' a.1 flours in Communities verts au sero des collectivizes February 2016 Dear Community: This letter is an invitation to participate in the 2016 Edition of Communities in Bloom Ontario, a program that will showcase, involve and benefit your community. Communities in Bloom is a Canadian non-profit organization committed to fostering civic pride, environmental responsibility and beautification through community involvement and the challenge of a national program. In a 2015 Survey on the quality of the judging evaluations, over 95%of communities indicated that the evaluation reports were practical and applicable. Comments received: • Provides input into the direction we need to go to improve our community overall. • We have used recommendations to direct management, operational and staffing decisions. • We use the information to create our strategic plan at the community association level. Communities have also recognized economic, social and environmental benefits from their participation: increased civic pride and community involvement, valuable information and feedback from the judges, positive benefits for tourism and improved quality of life. The registration form (to be returned by April 30th, 2016) can be completed directly on-line at: www.communitiesinbloom.ca/cib2016 : registration fees, based on population, vary from $375 to $875 for evaluated categories and is $235 for non-evaluated category (to be part of the network). Hopefully, our invitation will be of interest to your community. Sincerely, Martin Quinn, Chair Communities in Bloom Ontario For more information about the Ontario Provincial Edition go to wwwcibontario.ca or call us at 1-888-991-939 112 Teny Fox,Kirkland(Québec)H91-I 4M3 Tel: 1-888-991-9319/Tel:(514)694-8871 Fax: (514)694-3725 bloorn@cib-cef.com * www.cibontatrio.ca 1„,,, , ,,,,,lic„.,:,,,,,,t,tw,,,,t,:,>,,:_:„, %,„7„-11,,,,7F, -"tt,t;=-5, 1tit:,1,0-- f.,,,,,,;:-t!tt,-,:tt--_l'k.-tt-tt'"''—'"r.,.-t;,-,,y1,'i''',T:::tft;;.1;:,;.::.-‘,,t;-f- --#wl-_,-:'-jto---t-,-,;5'f--t::tirov;-ttl;:t;i--;--tl:-A;-t;:;<44;Z:4,t,---t'tlt-,:tt*;;:;;,„';;i'"f4.7:t-lt".;-;:'-'.t;,-:.7-t-t:,::;'"-LL;i-.ttt':',Iog'T;f:f4":",,go,?-'1;:::tt":;-'''-t-t''''- t- t-t-tt-ott---" ,-tt----td - , ,,_ -- -t-,-.,-,4,-g_t,-,-tt-4-tt-11-2-,;-,--t4t,--t ' Vf,Ife?Y, <%, -Z,--i.-'03 --,-----';'''5'- ' = ,,,,,,,' ,D-= ,,-- , "- - - - ,,:-.4-C)----''- ,,:. --,w-J*,__.** 47-1?-1-, ,------'----- -- 'rir-J[in--tiv- 461 ? :7.=-1r: ' 6 - 0 -at ,, 1 fLy--, -,-,,,,:,:„.0.,,,,-_,,,,,„t„,,,,,,,- _, _ (7----4,----,, C n„„ d \ ,i mull_,,,!i,tC,,,, J3 E I[ . ® `✓ �y r t y r Communities /Collectivites www.communitiesinbloom.ca in Bloom , en flews People, Plants and Pride...Growing Together THE PROGRAM Communities in Bloom is a Canadian non-profit organization committed to fostering civic pride, environmental responsibility and beautification through community participation and the challenge of a national program, with focus on enhancing green spaces in communities. National beautification programs have flourished in Europe- including Great Britain, France and Ireland -for decades, and were the inspiration for Communities in Bloom. The program began in 1995 with 29 Canadian communities and has grown to improve the quality of life in hundreds of participating communities in the provincial, national and international editions. All communities are invited to participate within their population category. Trained volunteer judges travel across Canada during the summer to evaluate communities and the overall contributions of municipality, businesses&institutions and residents, including volunteer efforts in regards to the following criteria: Tidiness. Includes an overall tidiness Environmental Action. Includes efforts and Heritage Conservation. The criteria effort. Elements for evaluation are green achievement with respect to: policies, by- includes efforts to preserve heritage within spaces (parks, etc.), medians, boulevards, laws, programs and best practices, 3-R their community. Priority in evaluation is sidewalks, streets; municipal, commercial, initiatives (reduce/reuse/recycle), waste given to natural heritage, as well as the institutional and residential properties; reduction, composting sites, hazardous waste integration of landscape and streetscapes as ditches, road shoulders, vacant lots and collections, water conservation, it pertains to the built heritage of a buildings; weed control, litter clean-up naturalization, and environmental community. Also consists of preservation of (including cigarette butts and gum), graffiti stewardship activities under the guiding cultural heritage which includes monuments, and vandalism programs. principles of sustainable development memorials, artefacts, museums and history, r 1: , . pertaining to green spaces71 archives, traditions, customs, festivals and rce ions. �-� lebrat .4'.- „ a r ,l „ „pit! ' +•. r ,' Greater Napanee&Capreol -Tidiness Award }' a - i. i-- Winners,Sponsored by Osum < �� Orangeville&Leamington -Environmental Action Award Winners-Sponsored by Master's Prescott&Southwold - Heritage Conservation Turf Supply Award Winners,Sponsored by Trystan Site Furnishings Urban Forestry. Includes the efforts with Landscape. This section of the evaluation Floral Displays. Evaluates efforts to design, regards to written policies, bylaws supports all efforts to create an environment plan, execute, and maintain floral displays. standards for tree management (selection, showcasing the overall surroundings. The Evaluation includes the design and planting, and maintenance), long and short- overall plan and design must be suitable for arrangements of flowers and plants(annuals, term management plans, tree replacement the intended use and location on a year- perennials, bulbs,ornamental grasses)in the policies, tree inventory, Integrated Pest round basis. Elements for evaluation include: context of originality, distribution, location, Management (IPM), heritage, memorial and native and introduced materials; balance of diversity and balance, colour, and harmony. - commemorative trees 9 plan. materials and constructed elements; This pertains to flowerbeds, carpet bedding, -).V!- ap:� ,,: late illpgration of hard surfaces and containers, baskets and window boxes. '` ofndc r �' a o nor-use turf and grou ove s. t^ �y .� . - ' ' Bluewater = Urban Forestry Award Winner, 7. Amhurstburg Floral Displays Award Winner, Sponsored by OPA ', pby � Sponsored Home Hardware i Niagara o ;,the La •i«=pe Award Winner, Sponsored by Landscape Ontario ti PROGRAM STRUCTURE Communities in Bloom is designed to be PROGRAM BENEFITS a continuous community improvement program. It is divided into three phases: Communities have recognized numerous benefits from participating in the program: Provincial,National and International. • Increased civic pride and community involvement •Environmental stewardship through the enhancement of green spaces Provincial Editions •Mobilization of citizens,groups,organizations, businesses and the municipality •Best practices and Information exchange Communities participate with other •Valuable information and feedback from the judges communities in their population category •Economic development and increased property values within their province. Provincial judges •Marketing and promotional opportunities evaluate the communities on the criteria •Positive benefits for the tourism, hospitality and retail industries previously listed and award a certificate with •Improved quality of life a rating of 1 to 5 blooms (5 being the •Participation from all ages and walks of life of the community highest ranking) at a provincial awards ceremony in the fall. Any community is allowed to participate in a non-competitive OUTSTANDING ACHIEVEMENT category either to learn about the program AWARDS or, if they are past participants, to maintain Bloom Ratings their initiatives,program and committees. Awards are also part of the provincial and The provincial editions may also include a national editions and recognize exemplary achievement in each criteria, plus other Communities are rated from 1 5 blooms non-competitive Mentoring category, where Upto 55 points: 1 bloom an experienced community guides a new special initiatives. community through the process of their first „ �►a 56-63 points:2 blooms •' Kingsville-Youth 64-72 points:3 blooms participation. Each provincial organization 3 Involvement Award also offers special programs and categories A, . � 73 81 points:4 blooms specific to provincial context and objectives. "' . :- Winner, Sponsored 82 points and up:5 blooms "�'��� by Master's Turf PROGRAM COMMITMENT z Supply The participating communities: PROCESS FOR PARTICIPATION 2016 AWARDS CEREMONIES • Involve the entire community to participate Registration (with the support of municipal council) The 2016 Provincial Awards •Prepare for the judging during the summer Helpful Information on the program and the evaluation form are available at:• Ceremonies will be held in Stratford Provide lodging for 1 or 2 nights for 2 w v cibontario.ca and on September 17 and will include judges. • Provide transportation for the judges to www.communitiesinbloom.ca presentations and awards to all and from the nearest airport/train station You can register online at: participants along with judges' • Attend the Provincial and/or National www.communitiesinbloom.ca/cib2016 feedback. awards ceremonies. •Pay a registration fee, based on population Please contact us at: categories and level of competition. 1-888-991-9319 or bloom(a.cib-cef.com THE JUDGES'VISIT—USEFUL TIPS Your Local Committee • Prepare information that addresses all The committee is usually composed of local �t� -r-4 criteria in the evaluation form. citizens, including one member of council and . Central Huron- members of associations, businesses and IIA Community of Make good use of the time spent by the organizations interested in horticulture, # i § Gardeners Award judges in your community, to benefit from heritage and improving community life. l' "� 4`fWinner,Sponsored their expertise. The committee's objectives are: • by Scotts Canada • The judges' itinerary should include all of 1 the criteria. • To involve the community by means of local 112 Terry Fox • Provide the judges with the opportunity to contests,which increase awareness about the Kirkland QC H9H 4M3 Min interact with key individuals and network in program,its benefits and opportunities. Tel.: 1-888-991-9319 your community. • Let them see that you areproud ofyour • To act as a liaison with the municipal bloom@cib-cef.comarioai f p www.cibontario.ca achievements. authorities and Com munities in Bloom. www.communitiesinbloom.ca .M r In= n Budget Coniston- National Sponsors While participation in the program does not 1 - ,,' ' Community require considerable financial resources, iiit Home + Involvement obtaining funds to promote the program, hardware i `` Award Winner, involve the community, honour participants - Sponsored by and volunteers, attend the award ceremonies, ; I OPA etc. is recommended. It is suggested for the community to prepare an estimated budget and to find sources of Provincial Sponsors funding, such as fundraising programs, Landscape Ontario community events,etc. Association of Municipalities of Ontario Communities in Bloom can provide fundraising Ontario Small Urban Municipalities ideas and examples from other communities. Trystan Site Furnishings , 4 f Larry J. McCabe, Secretary-Treasurer 00057 West St., Goderich, ON N7A 2K5 .0 •� � Imccabe@goderich.ca OSUM February 12, 2016 Dear Head of Council, Members of Council and Municipal Staff, RE: 2016 OSUM Conference &Trade Show and Executive Committee Nominations Please join us in the Town of Goderich for the OSUM 63rd Annual Conference and Trade Show from May 4—6, 2016. This year's theme is "Are you Prepared?". Registration and accommodation information has been distributed by the Town of Goderich previously. General inquires may be directed to Lori Rounds at 519-524-8344 extension 213 or loriroundsn,goderich.ca. Additional Conference and Tradeshow details can also be provided by clicking on the OSUM conference link at www.goderich.ca or www.osum.ca. The Conference Program has a wide variety of topics. Please plan on attending the Conference to obtain current information on municipal issues. For those interested in serving on the OSUM Executive Committee for the 2016-2018 term, a nomination form is enclosed and will be received by the undersigned until March 31, 2016 by 4:00 p.m. The purpose of the organization is to provide a forum for both elected and appointed municipal officials of small urban municipalities to exchange and receive information,to consider matters of common interest, and to take united action on issues of mutual interest to improve local government service in Ontario. Yours truly, L.i y J. McCabe S e Cretary-Treasurer LJM/hm Encl. mpac MUNICIPAL PROPERTY ASSESSMENT CORPORATION February 16, 2016 To: Municipal Heads of Council, Finance Officers and Clerks, Treasurers and Tax Collectors From: Carla Nell, Vice-President, Municipal and Stakeholder Relations Subject: Important changes for the 2016 Assessment Update The 2016 Assessment Update introduces some of the most significant reforms to Ontario's property assessment system since 1998. These changes share a common goal —increased transparency, shared understanding of property assessments, and stability and predictability in the municipal tax base. With these laudable objectives in mind, a myriad of opportunities exist as we work cooperatively to implement improvements to Ontario's property tax regime. To that end, I am pleased to share some important highlights with you. 2016 Property Assessment Notices MPAC has put a great deal of effort into redesigning the 2016 Property Assessment Notice (PAN). The new design uses clear language and design principles, and integrates all of the statutory requirements surrounding property assessment information. The new PAN also includes details about how municipalities use MPAC's values and other relevant information about Ontario's assessment system. In addition to a new design, Property Assessment Notices for Residential properties will be delivered up to five months earlier than ever before. The redesigned Notice and early mailing dates will help property owners to better understand their assessment and resolve concerns before the final assessment rolls for 2017 taxation are delivered to municipalities in December. The 21-week Notice mailing schedule, which is staggered across the province, begins on April 4 of this year with Notices being delivered to occupied and vacant land properties that have a single Residential Taxable (RT) property tax class. Residential properties that have a seniors and disabled exemption or a commercial or industrial portion will be mailed in the Fall together with the Notices for farm, managed forest, commercial and industrial properties. The 2016 Notice mailing schedule and corresponding Request for Reconsideration deadlines are attached for your information. For non-residential properties, we are continuing our pre-roll consultations by engaging municipalities and industry representatives on a variety of property types including large and special purpose business properties, multi-residential and farm properties. 1340 Pickering Parkway,Suite 101, Pickering, ON L1V 0C4 www.mpac.ca February 16, 2016 Important changes for the 2016 Assessment Update Page 2 of 2 Sharing 2016 Base Year Valuations As increased transparency, shared understanding, stability and predictability in the municipal tax base are key objectives for MPAC during the 2016 Assessment Update, we have redesigned Municipal ConnectTMto offer municipalities a modern and flexible way to access assessment information, including the preliminary 2016 base year values for the 2017 to 2020 tax years.The preliminary values for residential properties will be available in the new Municipal Connect starting early in the second quarter of this year; preliminary values for other property types will be made available as they are finalized. Along with the newly designed Municipal Connect application, our Municipal and Stakeholder Relations team will engage with you and your staff early and often to discuss the preliminary values and MPAC's regular in-year maintenance activities. Legislative Changes to Request for Reconsideration Deadline On December 10, 2015, Bill 144, Budget Measures Act, 2015 took effect resulting in significant changes to the Request for Reconsideration (RfR) process. For the 2017 tax year, property owners will have 120 days from the Issue Date of their 2016 Property Assessment Notice to file a RfR. The historical March 31St RfR deadline does not apply for the 2017 tax year. The Issue Date and the unique RfR deadline will be included on every Property Assessment Notice. In response to each RfR, MPAC has up to 180 days to complete its review and respond to the property owner. Better Service for Property Owners We appreciate how significant the 2016 Assessment Update is for property owners and we have developed an extensive outreach and engagement strategy to communicate the changes. MPAC's online self-service tool, AboutMyPropertyTM, has been rebranded and simplified based on taxpayer research—providing property owners with an easy-to-use interface and improved navigation features. Visitors can learn more about how their property was assessed, view information we have on file, as well as compare it to other properties in their neighbourhood — additional information will also be available on-line without requiring those who visit AboutMyProperty to log in to the site. The enhanced tool will be available to property owners in correlation with Property Assessment Notice delivery. As 2016 unfolds, we look forward to working closely with our stakeholders to implement the significant reforms that are underway. Please contact your Regional Manager or Account Manager, Municipal and Stakeholder Relations, if you would like additional information or to further discuss these changes. Yours truly, Carla Nell Vice-President, Municipal &Stakeholder Relations 1340 Pickering Parkway,Suite 101, Pickering, ON L1V 0C4 www.mpac.ca m pac MUNICIPAL PROPERTY ASSESSMENT CORPORATION Issue Date Geographic Areas RfR Deadline Monday,April 4 Simcoe County, Cities of Barrie&Orillia Tuesday,August 2 Monday,April 11 Counties of Prescott& Russell,Stormont Dundas&Glengarry, Tuesday,August 9 City of Cornwall County of Lanark, United Counties of Leeds&Grenville,City of Brockville, Towns of Prescott, Gananoque&Smiths Falls Monday,April 18 Counties of Elgin, Middlesex&Oxford,Cities of London &St.Thomas Tuesday,August 16 Municipality of Chatham-Kent, County of Lambton Monday,April 25 Territorial Districts of Nipissing,Sudbury& Manitoulin and all Tuesday,August 23 single-tier municipalities in geographic area Monday,May 2 Territorial Districts of Kenora, Rainy River&Thunder Bay and all Tuesday,August 30 single-tier municipalities in geographic area Monday,May 9 Counties of Frontenac, Lennox&Addington,City of Kingston Tuesday,September 6 Counties of Hastings, Northumberland and Prince Edward, Cities of Belleville and Quinte West Territorial Districts of Cochrane and Timiskaming and all single-tier municipalities in geographic area Monday,May 16 City of Mississauga Tuesday,September 13 Wednesday,May 18 City of Brampton and Town of Caledon Thursday,September 15 Tuesday,May 24 County of Renfrew, City of Pembroke Wednesday,September 21 Counties of Huron & Perth,City of Stratford &Town of St. Mary's Counties of Grey and Bruce Territorial District of Algoma and all single-tier municipalities in geographic area Friday, May 27 City of Toronto (former C/M 1901) Monday,September 26 Wednesday,June 1 City of Toronto(former C/M 1904) Thursday,September 29 Monday,June 6 City of Toronto(former C/Ms: 1906, 1908, 1914, 1919) Tuesday, October 4 Monday,June 13 Regional Municipality of York Tuesday, October 11 Monday,June 20 Regional Municipality of Durham Tuesday, October 18 Monday,June 27 Regional Municipality of Halton Tuesday, October 25 Monday,July 4 City of Hamilton, City of Brantford Tuesday, November 1 Counties of Brant, Haldimand and Norfolk, City of Brantford Monday,July 11 Counties of Peterborough, Haliburton, Tuesday, November 8 Cities of Peterborough & Kawartha Lakes Districts of Muskoka & Parry Sound Monday,July 18 City of Ottawa Tuesday, November 15 Monday,July 25 Regional Municipality of Waterloo Tuesday, November 22 Counties of Dufferin and Wellington and City of Guelph Tuesday,August 2 Regional Municipality of Niagara Wednesday, November 30 Monday,August 8 County of Essex,City of Windsor&Township of Pelee Tuesday, December 6 Tuesday,October 11 Province-wide mailing of Conservation, Farm,Managed Forest properties Wednesday, February 8,2017 Tuesday,October 18 Province-wide mailing of Business properties Wednesday, February 15,2017 Monday,October 24 Province-wide mailing of Remaining Residential Properties Tuesday, February 21,2017 AMENDED NOTICES/YEAR-END - One extract for all properties Monday,Nov.28 Province-wide All Properties Tuesday, March 28, 2017 fi .4 . .41i)% ,y: 't 4 'c ,...' ''"':17:-.'" 4 �� #' r 4. _ ,4 A.,, _ :- O.P.P. lit w• F 9,000.0._ .4,04...:0„ , i., ,„.1 .,„c di. ,. i, PS/ ////°...41111161.11511111111...'. ElginCount Progressive by Nam . *404. 04,144x 15VI}4b N.; C -I lye.#...,. :j ; AL rqt N CO 1 iht ..61 I i►;.il, r • + . .P. R •► "Committed to public safety, delivering proactive and innovative policing in partnership with our communities" Table of Contents Governance and Accountability 3 Police Service Board Detachment Commander Organization 4 _ o.PF Staffing M1 - Crime Stoppers Elgin OPP Auxiliary Business Planning 7 Crime Management Plan _ Traffic Management Strategy " r Community Satisfaction Survey _ Community Policing Detachment Statistics 11 Calls for Service Traffic&Marine Safety Crime Prevention Criminal Offences rtTaim n Financial Reports 16 'i' & e Overtime Revenue % r_ Criminal Record Checks qpp, RIDE Grant iikoormilionvin r n _ . H R te . 44--el • s r — } 0 P P .F. . -- -5), 1 POLICE i0 1- ELGIIIi COUNTY Art Vie.-- --- _ II f I.,,_ a it s - __.,A., 2 O.P.P. �w5 Elgin Group Police Services Board MESSAGE FROM THE CHAIR I wish to thank my fellow board members for their confidence in electing me as Chair of the Board for the second year in a row. It Chair: Dave Marr continues to be an interesting and rewarding experience. Doug Gunn A new O.P.P. contract and a new funding model made for a Joanne Ferguson challenging year in 2015 and we look forward to monitoring these Bonnie Vowel changes as the year progresses. 2016 will see a provincial review of Mike Wolfe the Police Services Act, a process that the Board will follow closely. To the member municipalities, I thank you, on behalf of the Board for your continued cooperation and support. The Board, as always, will endeavour to keep you informed as trends develop and communicate significant milestones as they materialize. To those who serve as members of the Elgin Detachment we thank you for your dedication in providing our residents with a safe environment to work, live and play. Sincerely, David Marr Chairman of the Board Detachment Commander On behalf of the dedicated officers and staff of the Elgin OPP Detachment, it gives me great pleasure to present the 2015 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to t,�paF. all municipalities of the Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders including our partners in the Provincial and Ontario Courts, Family and ` I Childrens Services, The Ministry of Natural Resources, neighboring OPP l. l Detachments and Municipal Police Services, and the dedicated members of ti our Community Policing Committees, to deliver a "community first" policing service. Inspector Brad Fishleigh In 2015 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. In 2015 Elgin OPP focused on service delivery and using the Ontario Mobilization and Engagement Model of Community Policing. We have engaged our community partners and stakeholders to form collaborative partnerships and develop strategies that will allow us to respond more effectively to social issues like mental illness, domestic violence, and issues involving youth. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. titgi O.P.P. FPI ELGIN COUNTY OPP r Police Services Board Elgin County CAO 4 J l Inspector Detachment Commander 4 r r e , Staff Sergeant Auxiliary Unit Detachment Manager 4 4 Patrol Sergeants(4) Detective Sergeant Detachment Sergeant 4 a + Patrol Constables _i Detective Constables Civilian Administrative Assistants x a4 4 -, Emergency Response 4 Community Drug Community Services Team Action Team Officer • r 1 Traffic Management Domestic Violence4 Court Services/Security Team Co-ordinator Officers Staffing Elgin County OPP Detachment has undergone many changes in 2015. We continue to provide developmental opportunities for officers wishing to specialize in other areas of the organization or working towards promotion. Some members have taken advantage of opportunities to relocate to other areas of the organization and they have been replaced with experienced officers coming from other detachments. The Elgin County Auxilliary Unit also experienced numerous changes in 2015. Under the leadership of S/Sgt Sarah Paul the Auxiliary Unit is actively recruiting for additional Auxiliary Officers to fill the current vacancies. The unit continues to provide a great service to the community as you will see later in this report. 9� a r, i .�r �t° r . i e:�` ?Cry _, ag . � -f . _ 1 lc Po— ' - + q .. 4 4 sT% (*I.,. t CRIME STOPPER °4'9 London*Elgin*Middlesex (800) 222-TIPS (8477) Elgin County OPP continues to support the London Elgin Middlesex Crime Stoppers Program. This program has been very successful in 2015, handling 1868 tips that resulted in the clearance of 36 criminal cases, 61 criminal charges, over $59,000 in recovered property, 2 weapons seized, over $38,400 in seized drugs, and over $58,400 in seized cash. , .- , l 111 �lllh 11j 1,� I lllt�,i:'!R ,,,,,,All ra� V�th]� ' .! !' 1 .. C) 7 Hos'of the 2m5 . e. 1 Ontario,CiyAnitSlOppEr& , /"4n Trak` 1 . t ._ ; s on Ogin Middlecrr ;. RECORD me SeopperP ASKSa Rbliik 4, iiiiikaullemplitni el 994M-50 " !d d ,-s- REMOVE ii) jiminsomidliiiisttfM M glie lik* a f -". JjLt el , CRIMEGI14M-22}-7,5.___4)--;11 /-1111G-111:414T7 SUPS apl1N3. El :-....,,,:z,..7.7„ , !I 1OMPOMCRIPICHOPP1 Rf.C 9• Let's all do our pad to 1r-7-- i keep our city TAG-tree London 4 I / NI 1 ,,,,. ,. „,-- 1 fir-,.... t xi WANTED DAMIEN EWAH AGE 25 CHERYL CANNON AGE 55 41 CRIME STOPPERS • 1. OO#222-TIPS _ _ . This year London Elgin Middlesex Crime Stoppers successfully hosted the 2015 Ontario Association of Crime Stoppers Training Conference. Thirty-four programs from across the province, with 102 delegates, attended the conference. 5 O.P.P. 710 1.47,"lc AUXILIARY AUXILIAIRE Elgin County Auxiliary Unit The Elgin Auxiliary unit was short on numbers but high on effort and dedication with another busy year in 2015. We averaged 8 members for the year which is 7 short of a full complement, but managed to assist our OPP front line ranks as well as the many communities within our County. We currently have six people who have completed testing and hope to build our numbers in order to increase our involvement whenever the need arises. We had four new members join our unit in 2014 and they continue to learn and gain confidence and have been a fantastic addition to our unit. Our members participated in numerous events in 2015 ranging from an Easter Egg Hunt, TRU Scenario Training to Santa Claus Parades. Below you will see a sampling of some of the events we were able to participate in throughout the year. �v<. a ^�� �.— M. ,_,-.41,11t:) G r.i \f-1, ,,,: '� 7 r "rte ------- r _Iliiii. 1.7 74J' el '" - — _ 1:1 _ - .IIPZ ',.- la I�` { r - - s .Fs. February 18 - Our unit took part in the All Committees Meeting where we were able to meet with the Community Policing Committees from our County and it gave us a chance to provide a little history of the Auxiliary program. April 04—The annual Easter Egg Hunt at the Port Stanley Legion that is put on by the Port Stanley Community Policing Committee and once again we did some fingerprinting of the kids after all the treats had been collected. May through October—Assisted with the Marine Program completing 17 marine shifts which included the annual Pottahawk event and a search and rescue exercise. May 09—We assisted with the annual Prescription Drug Drop Off at Elgin Detachment. May 12— Race Against Drugs in Belmont. June 11—Water Safety Presentation —With the warmer weather coming and summer vacation around the corner, we helped with a water safety presentation at Port Stanley Public School. July 01—On Canada Day, we participated in the festivities in Belmont, which included a bike parade. July 3-5— MADD held a charity BBQ at Canadale Nursery and our members assisted. September 7—10th annual OPP Family Day in London. September 27—A Food drive at the Port Stanley Foodland collecting $1800 worth of food and toiletries. November—Participated in the County's Remembrance Day Ceremonies. November/December—Santa Claus Parades are always a fine way to wrap up the year. Our small unit was able to attend parades in Dutton, Rodney, Fingal/Shedden, Belmont, Straffordville, Port Burwell, Springfield and Port Stanley. Patrol Community Event Training Admin 2015 Totals Hours Hours Hours Hours Total 856 2265 740 257 4118 6 O.P.P". ,f„ 2014-2016 Action Plan Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2014-2016 Action Plan priorities as identified with community and Police Service Board consultation are: Crime - Reducing victimization resulting from Domestic Violence and related occurrences - Reduction in property crimes including theft under, theft over, theft of motor vehicles and theft from motor vehicles - Reducing victimization from cyber and /or technology-enabled crime Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/ distracted driving, and seat belt use. - Animal related collisions Other - Marine patrol and emergency response on Lake Erie - Response to persons with mental illness or crisis - Reducing 911 pocket dials - Reducing false alarms Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Andrea Quenneville. The Crime Unit includes two officers dedicated to the investigation of property crimes and four detectives assigned to major case investigation. We continue to employ a Detachment Community Drug Action Team officer and a Domestic Violence Investigator. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2015 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our traffic team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Detachment Analyst. Using analytics provided by our Detachment Crime/Traffic Analyst the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety. We continue to work with our community partners to address the high number of car/deer collisions in Elgin County. 7 Community Satisfaction Survey Year: 2014 1. 98.1% of respondents felt "very safe" or "safe" in their community. 2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.8% were "satisfied" or "very satisfied" with the ease of contacting the OPP. 3. Overall, 93.7% of respondents were "very satisfied" or "satisfied" with the quality of police service provided by the OPP. 4. 92.2% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 93.9% of respondents were "satisfied" or"very satisfied" with the OPP's visibility on the highways. Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the community. In addition our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2015 we continued to work with our committees using the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. Ontario's Mobilization&Engagement Model of Community Policing Enforcement&Crime Suppression Community Engagement&Liaison 11EMSEL 160,4A '"'""r"°. `°""r"•:.`—` i uvawV a0.00exp ==. 5. }(/Y"flb bii9P`iMYgf/lN YY d .L. 1 yep .arewn.unn .�w9 L,T re 1,( oSEo \.\ 6 Poliie� M'.ne he.eniM' Community Safety All &Consultation rv'„-rv.Sae.Comrn0005 cowmen I1Tcow®yS A t qHH ME�+M WwP..ida M ROOM M Ymtrily �i4�➢n �asMYvaYp MY� Pad”.•04aNry w1rvA' ��K rYFar+�MYr. y Mang wllknynM Nwre6wL .. 8 Community Safety Officer Constable Carlson's goal as the Community Safety/Media Relations Officer is to promote crime prevention, public safety, and security through education. The Community Safety officer performs many different functions at the Elgin County OPP Detachment throughout the calendar year. Whether providing school lectures to Elementary or High school children, presenting public safety messaging to community groups, attending public safety meetings or responding to media inquiries the Community Safety Officer is kept busy year round. Stay alert, slow do During the cooler months the focus for Constable Carlson's' and stay in control dnw$according toroad and waatharconditions-'. messaging is about distracted driving, winter driving safety _^�^ as well as lecturing in the schools about such topics as NA Bullying, Online Safety, Youth and the Law, Substance Abuse and other topics at the school's request. As the weather warms Constable Carlson's goal is to promote bicycle safety, road safety as well as water safety. Constable Carlson attended several bicycle rodeos at local schools to provide students with interactive bicycle safety presentations. In 2015 Constable Carlson was part of a Community Mobilization and Engagement initiative to work with the Rural Settlement Area Amish Community, Malahide Township, and the MTO to 4\ receive a grant that was used to create signage to alert ` - the motoring public of the unique settlement area and Ple=Sol�w2::,wn A presence of pedestrians and horse and buggies. The signage was part of a larger plan to increase safety within the community. With the arrival of summer and the conclusion of the in school activities Constable Carlson attends a multitude of summer festivals and activities happening around Elgin County. Constable Carlson also coordinates the Marine Unit which is responsible for approximately 450 square kilometers and covers approximately 100 km of shoreline along the north shore of Lake Erie. This encompasses the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow and out as far as the United States border which is approximately 45 km out from land. The area covered by the Elgin Marine Unit sees a large commercial fishing industry, gas exploration as well as a large recreation boating population. With direct access across Lake Erie to the United States there is a large cross border transportation network which includes the transportation of illegal drugs and merchandise as well as human trafficking. 9 Lake Erie is rarely calm and sees average wave heights in an area of half to one metre with typically gusting winds from the south or west. The Elgin Marine Unit has one vessel, a 24 ft Sea swirl with an inboard/outboard motor. The Marine Unit is operational from late April until late October. The vessel remains in the water for the entire boating season to allow for rapid response to marine emergencies. The boat remains moored at a local =' marina in Port Stanley,when not in use. - - - - = Each and every year the fishing in Elgin County is big hit for both young and old and each year the Elgin OPP help sponsor three Kids, Cops, and Canadian Tire Fishing Days. This year the events were held in Port Bruce, Port Glasgow and at the Springwater Conservation Area. These events allow kids to get out and spend the day fishing and competing for awesome prizes! No one walks away empty handed, whether they catch a fish or not, there is always a prize for everyone who participates. As school gets back into full swing so does the OPP K.I.D.S. (Knowledge, Issues, Decisions, and Supports) program. The K.I.D.S. program supports the existing V.I.P. (Values, Influence and Peers) program being run in the schools and targets grade six students. The program provides lessons, videos, and presentations to capture and hold the youth's interest while providing excellent information. This is a co-operative program between the police and local school boards. BEWARE In the fall, Halloween safety, hunting safety and winter driving �� public safety messages become the topics of discussion. Risk of `` Also in the messaging was one of the most import road safety Collision messages for our area: reminding the public of the risk of collisions with deer and how to minimize them. In November Constable Carlson assists with the planning and attendance of officers and Auxilliary members at numerous Remembrance Day Ceremonies across the county, assisting with the laying of wreaths and traffic control. DON'T December messaging promoted the Lock It or Lose It program to remind DRINK AND motorists to lock their vehicles and keep the contents safe. Festive RIDE DRIVE messaging reminds motorists not to drink and drive. Officers also attended 7 Christmas parades around the county providing traffic control and in some cases led the parade. 10 .P.P. Elgin County OPP Calls for Service 14,200 - 13,941 14,000 - 13,800 - 13,600 - 13355 13,400 - 13,295 13,200 - 13,000 - 12,769 12,800 - 12,600 - 12,400 - 12,200 - 12,000 2013 2014 2015 5 Year Elgin County Total Calls For Service 4000 - 3000 - 2000 - 1000 - — — 0 West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin ❑2013 1185 836 1091 3607 1244 1244 ❑2014 1187 762 1011 2854 1391 1207 ❑2015 1166 809 1043 2895 1187 1081 Elgin Group Total Calls for Service by Municipality 13% 14% ❑West Elgin ❑Dutton 15% a10% ❑Southwold ❑Central c1513% •Malahide 0 Bayham 35% Elgin Group Total Calls Distribution 2015 11 Traffic Safety AI t mil . . Ir°.• CC r- kir -'111 ❑ c , _ - + -F ' ,, in The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Officers conducted 281 static RIDE checks in 2015, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 24th to Jan 2nd. During that time officers conducted 92 RIDE checks, resulting in 4 drivers being charged with Impaired Driving. As you can see from the Motor Vehicle Collision chart below, we have seen a decrease in total crashes in 2015 however substantially more personal injury crashes as well as two additional fatal crashes. We will continue to use statistical ananysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2014: Fatal Crashes Remaining Crashes 2014 2015 2014 2015 Alcohol Involved 0 0 24 31 No Seat Belt 0 0 21 15 Aggressive Driving 2 0 90 69 Distracted Driving 1 2 112 104 Animal Related 0 0 392 301 1000 - 800 -- 600 - 400 - 200 - iI 0 I Damage Personal Injury Fatal Car/Deer ❑2013 797 42 7 368 ❑2014 773 104 3 392 ❑2015 586 136 5 301 12 Marine Safety 4 . A f �- i•r" _ r Ailir R"Pl '' PLIC 4r 00 _ ,z- kurr __.., _ Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by a summer marine student and the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tall Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow. Year Marine Hours # of Vessels Checked # of Charges (Criminal, Provincial, Marine) 2013 220 461 11 2014 697 632 21 2015 259 325 12 _ 1 lit: kvL.1 d amu :. I ;s- i— 1 i1 'kI Mfr `'-.. -- I ' MF , 1 Nki 13 Crime Prevention In 2015 Elgin County Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing and are also committed to the Crime Abatement Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts upon their release. Elgin Detachment has shifted from a "Directed Patrol" program to a more specific "Focused Patrol" program. Using analytics from the Detachment Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act. 8000 - 6000 - 4000 - 2000 - 0 - I I I I Criminal POA Charges Foot Patrol Focused Patrol Charges ❑2013 1022 6910 1178 3727 ❑2014 1027 5823 905 3271 ❑2015 755 5109 856 6913 Enforcement Statistics False Alarms - Elgin OPP officers responded to 389 false alarms in 2015 down from 396 in 2014. 911 Calls - Elgin OPP Officers responded to 783 - 911 calls in 2015 down from 1015 in 2014. Break & Enter We have seen an increase in Break & Enters in West Elgin and Dutton Dunwich in 2015 and an overall decrease in the remainder of the county. 40 - 30 - 20 - -- 10 - — — — — 0 West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin ❑2013 21 11 9 27 17 20 ❑2014 21 6 14 29 22 19 ❑2015 27 12 10 22 13 12 Break and Enter By Municipality 14 Domestic Violence Our domestic violence occurrences in Elgin County have remained consistent with the lower numbers experienced in 2014 over the past year. In 2015 we have continued to work with our partner agencies, like Violence against Women Services Elgin County, to increase awareness and education and provide alternative services from the community. 200 - 150 - - 100 - - 50 - - -- 0 —1-1 -Ti n West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin ❑2013 109 46 61 156 72 76 ❑2014 66 20 28 81 44 46 ❑2015 68 27 29 78 48 57 Domestic Occurrences by Municipality Other Crimes 300 - 200 - — — — 100 - —L — 0 1-1--1-1 I—i ISI Robbery Assaults Sexual Theft Theft Theft Mischief Auto Assaults Under Over from MV Theft 0 2013 2 141 29 175 31 66 207 52 0 2014 0 133 25 172 23 39 162 45 0 2015 0 113 32 132 20 31 119 49 Elgin Group Other Crimes Drugs 300 - - 200 - 100 - 0 — I Occurrences Search Criminal CDSACharges Warrants Charges ❑ 2013 163 9 72 25 0 2014 148 8 187 74 ❑ 2015 204 0 74 9 15 .r., .PP. Elgin Group Overtime Report The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.ln addition there are policies that govern when officers are called in on overtime. 5,000 - 4,500 - 4,291 4,000 - 3,568 3,775 3,578 3242 3,500 - 3,000 - 2,500 - 2,000 - 1,500 - 1,000 - 500 - 0 I I I 2011 2012 2013 2014 2015 5% 4% ❑Operations 0 Court 23% ❑Admin ❑Special Duty ■Community Service 1°�0 62% ❑Personnel Shortage 5% Overtime Expenditure by Percent (2014) 16 Elgin Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY $ 2,895.75 $ 3,608.75 $ 4,139.75 $ 4,061.25 $ 3,485.75 $ 4,449.50 $ 3,973.50 AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL: $ 50,611.00 $ 5,018.00 $ 3,596.00 $5,480.25 $5,830.00 $4,072.50 II Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2015, a decrease of 114 checks less than those completed in 2014. Of the 2731 Criminal Records checks completed 164 persons required fingerprints for RCMP verification. Criminal Record Checks 2015 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Vulnerable Screening 119 132 148 150 223 205 147 144 197 204 186 118 1973 Regular 37 37 45 57 46 74 50 42 40 40 35 27 530 Other 33 25 17 16 18 13 24 19 16 15 15 17 228 TOTAL 189 194 210 223 287 292 221 205 253 259 236 162 2731 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2015 Elgin OPP received $13,555.00 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. wort_wispompirr•uni.7—inEF.1111111 93 IMADD r 17 Elgin County OPP Supports the Communities We Police at ;' 4, r - X 0C lia° i eF52' .in • �, i'_r, fSCE' • 1 Ar ,, 4 ., _ 1/, 1!111Lir',i7 '9i P , , lir , i 0 •' • 1 • u,!h,il) ` ,'t - - I .\ Fk1LT IV <-.,j1.AT-may -- "'amu,_.-_--__ " .._.. A". F 4. . � - "` ate,(' / dr* \ -..., - �-.r � _ r+ 4 _ .�, p • yyy _ _;> a r `"� ;` "'moi Y i w . I - ill -A Atr . r 7 iii ' liiii_ tib '� 5J LiLiamihr'''' - ' D I? 00 Po 0 +6� 1 J , Elgin County OPP, 42696 John Wise Line, RR#5 St Thomas, ON . N5P 3S9 EMERGENCY CALL 911 18 BiuMunicipality of 14 Mteri Box PO Box 250 ZURICH ON NOM 2T0 519-236-4351 or 519-565-5212 Fax: 519-236-4329 www.municipalityofbluewater.ca February 19, 2016 Kathleen Wynne, Premier of Ontario VIA— Email Dear Premier Wynne, Please be advised that the Council of the Municipality of Bluewater passed the following motion at their Council meeting on February 16, 2016: Moved by Councillor Zimmerman, seconded by Councillor Hill that: Whereas Ontario's growing and aging population is putting an increasing strain on our publicly-funded health care system; And Whereas since February 2015, the Ontario government has made an almost 7% unilateral cut to physician services expenditures which cover all the care doctors provide to patients — including cuts to programs which are specifically designed to act as incentives for physicians to practice in rural areas: And Whereas the decisions Ontario makes today will impact patients' access to quality care in the years to come and these cuts will threaten access to the quality, patient-focused care Ontarians need and expect: And Whereas Ontario in experiencing a growing rural population as retirees move to the countryside; And Whereas many rural municipalities in Ontario have formed physician recruitment and retention committees and strategies to deal with the reality of physician retirements and shortages; And Whereas rural areas in Ontario are already at a distinct disadvantage in recruiting family physicians due to a number of factors; Now Therefore Be It Resolved that the Council of the Municipality of Bluewater hereby requests that the Minister of Health and Long Term Care reinstate incentives for physicians to practice in rural areas of Ontario, and that the minister return to the table with Ontario's doctors and work together through mediation-arbitration to reach a fair deal that protects the quality, patient-focused care Ontario families deserve; And Be It Further Resolved that copies of this resolution be sent to the Premier of Ontario, the federal and provincial Ministers of Health, the Ontario College of Physicians and Surgeons, and all municipalities in Ontario. Carried. If you require any further information, please do not hesitate to contact me. Kind Regards, [ u,-Jac2 Charlene Overholt Manager of Corporate Services/Clerk From: gardner [mailto:gardner@amtelecom.net] Sent: February-23-16 2:39 PM To: Paul Shipway <PShipway@bayham.on.ca> Subject: Watermelon Fest Just inquiring before we get too far in the planning. Will the renovations/construction of the hall restrict the area we will have for the fest? Also in the past we have always used the hydro from the ball both, the barn and the pavilion for different things and as we were not aware of any changes did not ask for the use of the hydro for the festival in our proposal to council. So the question put to you is "will we still be able to use the hydro from these buildings as in past years? Also the use of the washrooms in the back of the ball booth, will those be of use for Watermelon Fest? We will need this information asap to help in our planning. Thank you Rose Gardner voxl(H.4.4 ` REPORT TREASURY DEPARTMENT Oji ' 1 - p°'tunity Is' TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: March 3, 2016 REPORT: TR-08/2016 FILE NO. SUBJECT: 2015 Q4 Variance Report BACKGROUND: The Q4 (fourth quarter) financial reports are provided for Council's fiduciary review. This report provides a summary of current revenues and expenditures to December 31, 2015 and variances to the operating budget. In addition, a year-end reserve report and 2015 sale of asset report are also provided. DISCUSSION: Operational departmental variances are noted within the attachments and all capital programs were substantially completed in 2015. The 2015 operating and capital year brought several positive operational results from cost reductions, to new revenue, cost recovery initiatives, and currency hedging before the Canadian dollar decline. The Municipality is still exposed to risks in the upcoming year which include: foreign exchange fluctuations for materials and supplies, interest rate risk, municipal road drain work, weather and winter maintenance. ATTACHMENTS: 1. Appendix A: 2015 Q4 Operating Revenue and Expense Variance Report. 2. Appendix B: 2015 Q4 Capital Expense Variance Report 3. Appendix C: 2015 Reserves Report 4. Appendix D: 2015 Sale of Asset Report RECOMMENDATION 1. THAT Staff Report TR-08/16 be received for information; 2. AND THAT Council confirm the Sale of Asset Report attached hereto as Appendix `D' Respectfully ubmitted, Reviewed b Lorne James, A, CA i ;101S. , CA• Municipality of Bavham Appendix A: 2015 Q4 Operating Revenue and Expense Variance Report 2015 2015 Actuals Budget Consumed Revenues 05.10 General Taxation 3,605,455 3,601,989 100% 05.20 Other Revenues 1,218,225 1,217,000 100% 10.10 General Government 536,771 376,310 143%-Reserve Transfer for Ojibwa Guarntorship Fee Write Off/Legal Expenses 10.20 Council - - 20.10 Fire Services 23,259 13,000 179%-Cost Recovery Billing-Fire Marque 20.20 Police Services 117,730 110,000 107% 20.30 Conservation Authority - - 20.40 Other Protective Services 75,160 66,500 113% 20.50 Bylaw Enforcement Services 24,459 25,000 98% 25.10 Roads 490,467 442,678 111%-Additional County Road Work(55) 25.20 Winter Control 10,812 12,000 90% 25.40 Street Lights - 30.10 Water 810,854 794,709 102% 30.15 Richmond Water 50,753 50,753 100% 30T30-Wasfd Disposal T57,469 123;190 128% bove Mark Maten`al Revenue 30.20 Waste Water 779,800 782,287 100% 35.10 Health Services - - 35.20 Cemeteries 3,571 - 40.10 General Assistance - - 45.10 Parks&Recreation 2,780 2500 111% 45.20 Straffordville Community Centre 79,115 - 45.30 Vienna Community Centre 13,400 7,000 191%-Increased Bookings Eden Community Centre - - 45.40 Libraries 66,947 66,000 101% 45.50 Museums 27,193 31,800 86%-1 Less StudenVGrant and Reduced Admission Revenue(Edison Closure) 50.10 Planning,Development&Tourism 46,257 27,000 171%-Increase Offset in Expenses 25.30 Business&Commerce - - Tourism&Marketing 1,212 5,500 22%-No Grants 50.20 Environmental Services 13,982 12,838 109% Capital 1,552,997 2,529,271 61%-Lower Capital Revenue due to Dexter Line Funding to Water Boards Expenditures 05.10 General Taxation - 5,000 0%-No Write-offs Adjusted 05.20 Other Revenues - - 10.10 General Government 1,425,326 1,259,648 113%-Ojibwa Guarntorship Fee Write Off/Legal Expenses 10.20 Council 64,568 76,128 85%-Reduced Expenses and Conferences 20.10 Fire Services 474,016 510,783 93%-Lower fire Remuneration 20.20 Police Services 831,132 925,985 90%-2014 Rebate and Adjustment to 2015 Billing 20.30 Conservation Authority 58,802 58,802 100% 20.40 Other Protective Services 83,746 87,860 95% 20.50 Bylaw Enforcement Services 30,077 38,748 78%-Contractual Changes 25.10 Roads 1,367,611 1,446,906 95%-Reduced County Operational Expenses 25.20 Winter Control 101,409 107,000 95% 25.40 Street Lights 56,237 54,000 104% 30.10 Water 810,854 794,709 102% 30.15 Richmond Water 50,753 50,753 100% 30.20 Waste Water 779,800 782,287 100% 30.30 Waste Disposal 513,452 493,368 104% 35.10 Health Services - - 35.20 Cemeteries 27,752 19,000 146%-Additional Maintenance and Grass Cutting 40.10 General Assistance 10,721 10,000 107% 45.10 Parks&Recreation 53,548 53,439 100% 45.20 Straffordville Community Centre 98,393 27,363 360%-SCC Capital Donation Transfer 45.30 Vienna Community Centre 59,325 55,763 106% 45.35 Eden Community Centre 5,690 5,225 109% 45.40 Libraries 66,947 66,000 101% 45.50 Museums 67,258 74,408 90% 50.10 Planning,Development&Tourism 105,903 90,947 116%-Increase offset in Revenue 25.30 Business&Commerce - - 50.15 Tourism&Marketing 46,311 52,500 88%-Refinement of Expenses and Advertising 50.20 Environmental Services 28,976 23,580 123%-Additional Drainage Work Performed Capital 2,115,279 3,127,122 68%-Lower Due To Dexter Line Water Board Expenses Municipality of Bayham Appendix B: 2015 Q4 Capital Expense Variance Report 2015 2015 % Actuals Budget Consumed General Government - Accounting Software Upgrade $ 30,731 $ 50,000 61% -Project Complete -Council Computers $ 10,000 $ 10,000 100% -Election Reserve Transfer $ 10,000 $ 10,000 100% -Working Capital Transfer $ 10,000 $ 10,000 100% -Liability Reserve Transfer $ 70,000 $ 70,000 100% Fire -Station 2 Lighting Upgrade $ 3,709 $ 5,000 74% -Project Complete -Apparatus Replacement $ 152,640 $ 150,000 102% -Apparatus Replacement $ - 39,41-4-$ 397414 100% -Tech Rescue Equipment $ 17,496 $ 15,000 117% -Increase Due to Currency Exchange Roads -Csinos Culvert Replacement $ 2,307 $ 7,000 33% -Project Complete -2016 Tandem Plow Truck $ 244,660 $ 250,000 98% -2015 Tandem Plow Truck $ 237,630 $ 250,000 95% -Best Line Tar and Chip $ 136,516 $ 151,620 90% -Project Complete -Tunnel Line Tar and Chip $ 240,074 $ 250,000 96% -Project Complete -Light Line $ 320 $ 27,410 1% -Project Complete-Reallocated PW Yard -Owl Cage Road $ 448 $ 4,441 10% -Completed-Operations -PW Yard-Repairs $ 181,961 $ 55,000 331% -As per Tender/Change Orders -Sidewalks $ 66,544 $ 50,000 133% -Operating/Capital Works -Erieus Street Storm Sewer $ 115,726 $ 200,000 58% -Project Completed -Streetlights $ 212,724 $ 210,000 101% -Project Complete-Rebate Factored Water -Pump House $ 52,912 $ 46,000 115% -Complete,Additional Work Performed -Dexter Line $ - $ 1,300,000 0% -Water Board Expense Waster Water -Air Valve $ 14,727 $ 15,000 98% -Equipment Replacement $ 9,458 $ 8,300 114% -Currency Exchage -Manhole $ 10,000 0% -2016 Project -Concrete Rehab $ 15,025 $ 25,000 60% -Project Complete -Pump Equipment $ 8,568 $ 41,667 21% -ongoing Parks -Rail Trail Development $ 4,808 $ 10,000 48% -Culvert and Drain Repair Planning -Official Plan Review $ 6,000 $ 6,000 100% -Planning Reserve Facility -Facility Transfer $ 150,000 $ 150,000.00 100% Municipality of Bayham Appendix C:Reserves,Reserve Funds&Deferred Revenue For The Year Ended December 31,2015 _Account Balance Transfer Interest Transfer Balance No. 1-Jan-15 To Income From 31-Dec-15 RESERVES 2301 Working Capital 316,142.00 10,000.00 80,485.70 245,656.30 2302 Equipment 364,828.34 84,989.50 337,629.95 112,187.89 2303 Fire Department Apparatus 75,029.68 1,290.85 42,053.68 34,266.85 2304 Electronic Equipment - - 2305 Road Construction 531,495.65 4,000.00 402,336.62 133,159.03 2306 Otter Valley Chamber 1,414.92 1,414.92 _ 2307 Trail Improvements 107,781.82 5,081.33 102,700.49 2308 Fire Equipment 5,000.00 10,000.00 5,000.00 10,000.00 2310 Water Works 580,211.33 84,932.88 280,736.24 384,407.97 2311 Richmond Water 6,127.30 6,127.30 - 2313 County Road Maintenance - _ - 2314 Building Vehicle 20,000.00 20,000.00 2315 Fire Renumeration 12,500.00 12,500.00 2318 Parks&Playgrounds 71,722.39 1 71,722.39 2319 By-law Vehicle 20,000.00 I 20,000.00 2320 Records Management - - 2322 Dredging 63,600.00 63,600.00 2323 Library Buildings 151,673.77 43,236.75 6,249.08 188,661.44 2324 Musuem Artifacts 1,000.00 1,000.00 2326 Museums General 4,365.90 4,365.90 2327 Election - 20,000.00 .. 20,000.00 2328 Waste Management 144,517.06 28,669.49 115,847.57 2330 Police Services 200,000.00 80,000.00 120,000.00 2331 Contingency 71,547.74 139,802.05 122,730.12 88,619.67 2332 Capital Rate Stabilization 223,000.00 170,000.00 376,104.69 16,895.31 2333 Operating Rate Stabilization 170,000.00 170,000.00 - 2334 Straffordville Skate Park 1,731.70 1,731.70 2335 OMPF 255,000.00 98,866.00 140,000.00 213,866.00 2336 Municipal Facilities 91,677.02 150,000.00 166,293.68 75,383.34 2363 Reserve-Planning 6,000.00 6,000.00 2364 SCC Capital Donations 79,115.00 79,115.00 Consolidated Entities - - 3,490,366.62 902,233.03 - 2,249,497.88 2,143,101.77 Municipality of Bayham Reserves,Reserve Funds&Deferred Revenue For The Year Ended December 31,2015 Balance Transfer Interest Transfer Balance 1-Jan-15 To Income From 31-Dec-15 RESERVE FUNDS 2312 Sewage Works 1,698,007.36 385,060.86 43,426.88 82,662.41 2,043,832.69 2316 Edison Museum 78,944.06 7,129.72 2,019.01 2,035.20 86,057.59 2352 Environmental 66,482.07 1,700.29 68,182.36 2360 Straffordville Community Ctr 94,021.10 - 2,404.61 5,691.36 90,734.35 2361 Vienna Community Ctr 85,809.42 - 2,194.59 7,564.88 80,439.13 Consolidated Entities - - - - 2,023,264.01 392,190.58 51,745.38 97,953.85 _2,369,246.12 DEFERRED-RE-VENUE 2350 Parkland 65,595.21 5,500.00 1,677.61 - 72,772.82 2357 Developer Deposits 26,256.88 671.52 26,928.40 2362 Federal Gas Tax 129,797.76 202,369.39 3,319.61 186,515.77 148,970.99 221,649.85 207,869.39 5,668.75 186,515.77 248,672.22 Municipality of Bayham Appendix D: 2015 Sale of Asset Report Asset Description Proceeds (Before HST) Account No. Reserve 2002 Dump Truck $ 35,000.00 2305 Roads Equipment Pitt Street $ 69,802.05 2331 Contigency Road Allowance- Land $ 4,000.00 2305 Road Construction Various PW Equipment $ 12,089.50 2305 Roads Equipment 2004 Dump Truck $ 18,000.00 2305 Roads Equipment John Deere Tractor $ 14,500.00 2305 Roads Equipment New Holland Lan Mower $ 5,400.00 2305 Roads Equipment Total Proceeds on Sale $ 158,791.55 -g,AYHA►, ii 411"' REPORT „,,, , „.„,,,,,„ . \ --, ` �# . - 0 TREASURY DEPARTMENT 40,,p54) °rtnity is AO u TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: March 3, 2016 REPORT: TR-09/2016 FILE NO. SUBJECT: 2015 Surplus Allocation PURPOSE: To approve allocation of the 2015 operating surplus of$351,171.55 through reserve transfers and funding unfinanced capital. BACKGROUND: The 2015 financial statements have been drafted by the Treasurer and an operating surplus of $351,171.55 is estimated for 2015. Section 290 (4) (b) of the Municipal Act requires that any surplus from a previous year be included as an estimated revenue within the current budget. If this process is followed each year, during years where large fluctuations in surpluses occur, large tax rate fluctuations may also occur. Therefore, it is common practice for municipalities to allocate their annual surplus to reserves. The Municipality has been carrying unfinanced capital of $89,673.44 since 2010, which consist of$8,000 unfinanced maintenance at Eden Community Centre and $81,673.44 in Pier Rehabilitation work. Unfinanced capital is where the balance of the funding is unknown, and is financed or paid in future years with future tax levy, grants, donations, fundraising or debt issuance. Unfinanced capital is not sustainable for budgeting or funding purposes, as it carries the expense in future years, rather than properly budgeted for in year of expense. It is respectfully recommended this budgeting practice not be utilized in the future as it is not supported by the current senior management. In addition to the above noted items the CAO provides the following comments pertaining to the 2015 operating surplus. At first glance the 2015 accumulated surplus of$351,171.55 may seem high, especially compared with the 2010-2014 average accumulated surplus of $58183.88. Ho-we-ver-when-the-under-lying metrics-are-analyzed-the-reason-for-the surplus becomes clear. As a background the following facts are relevant: 1) 2015 budget projections were based off of rolling historic averages plus the addition of known externalities. 2) 2016 budget projections have been adjusted accordingly with the approved in principle 2016 budgets. Under the direction of Council, staff were asked to refine operations to improve efficiency and effectiveness while maintaining service levels. The following metrics support this direction and the achieved surplus: 1) Reports to Council a. 2011-2014 (Average) — 158 b. 2015 (Actual) — 210 2) Formal RFT/RFQ/RFP Processes a. 2011-2014 (Average) — 5 b. 2015 (Actual) — 16 3) Two (2) Negotiated Collective Agreements a. Five (5) Year CUPE Agreement b. One (1) Year Teamsters Agreement In reviewing the aforementioned metrics it is important to note that in concert with administrative automation and digitization efforts the Municipality conducted an organizational review that resulted with a reduction in staffing, which reduced expenditures mid-year. Concurrently, the Public Works Department exceled in operational efficiency in 2015 formalizing many programs which will work towards reducing capital asset deterioration into the future. Specifically in regards to County road winter maintenance, an area in 2014 which the Municipality was $132,201.89 over the County allocation, in 2015 the Municipality was $45,178.09 under the County allocation, or a 2014 to 2015 swing of$177,379 towards operational effectiveness. These efficiencies, which were achieved in all departments to varying degrees, were the direct results of new forms of procurement, attention to detail and outliers, collection of previously unmonitored revenues, reduction of asset portfolio, altered management and staff techniques and the complete redrafting of historic service contracts to incorporate cost and service level controls. Outside of the operational changes the 2015 surplus also includes a component from the 2015 OPP billing. The billing amount was revised late in 2015 and further reduced as a result of a 2014 rebate and capping adjustments which accounted for $86,000 of the surplus amount. As a result, these types of savings are a one year occurrence and should not be relied upon, to this degree, in the future. Lastly, in support of the Treasurers recommendation to utilize the surplus in the form of a transfer to various reserves and the write-off of unfinanced capital works the following comment can be added. From 2010-2014, the average annual change in reserve position, excluding water/wastewater, was an annual increase of$69,712. The 2015 change in reserve position, excluding water/wastewater, is a decrease of $835,616. Utilizing the surplus to replenish the reserves, which were strategically underfunded in 2016, would be prudent. ATTACHMENTS: 1. Appendix A: 2015 Surplus Transfer Report RECOMMENDATION 1. THAT Staff Report TR-08/2016 be received for information; 2. AND THAT Council confirm the 2015 Surplus Transfer Report attached hereto as Appendix 'A' and direct the treasurer to create Reserve Account `2365 –Winter' 3. AND THAT Council direct the treasurer to write off the unfinanced capital using $89,673.44 of the 2015 operating surplus Respectfully/ b tted, Reviewed b Lorne James, $-A, CA '• . . CA• Municipality of Bayham Appendix A: 2015 Surplus Transfer Report Transfer Account No. Reserve $100,000 2331 Contigency $50,000 2365 Winter $70,000 2336 Municipal Facilities $12,500 2315 Fire Renumeration $28,998 2305 Road Construction $261,498 Total 4411 Pi14.4°"; prikgsse % REPORT o icy CAO 467'Ortunity Is�o * TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: March 3, 2016 REPORT: CAO-14/16 SUBJECT: VIENNA COMMUNITY CENTRE BACKGROUND On June 18, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-39/15 re Vienna Community Centre Accessibility Renovations be received for information; AND THAT Council direct staff to proceed with tendering utilizing the Spriets Associates proposal; AND THAT funds for the project be allocated from the Enabling Accessibility Fund Grant, Vienna Community Centre Reserve and the Facility Reserve if required. On August 6, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-54/15 re Vienna Community Centre Tender Results be deferred to the September 3, 2015 Council meeting. On September 3, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolutions: 1) THAT Report CAO-54/15 be tabled for further discussion. 2) THAT Report CAO-54/15 be lifted from the table. 3) THAT staff be directed to return the $50,000 grant from the Enabling Accessibility Fund for the Vienna Community Centre to Human Resources and Skills Development Canada. 4) THAT Report CAO-54/15 re Vienna Community Centre Tender Results be received for information; AND THAT By-law 2015-088 being a by-law to enter into a construction agreement with Grassmere Construction Ltd. be received for information. Staff were subsequently provided direction by Council to meet with the Municipal Engineer, Spriets Associates, and bring back costing to complete various repairs including cement work at the Community Centre. On October 15, 2016 Council passed the following resolution: THAT Report CAO-81/15 re Vienna Community Centre be received for information; AND THAT staff be directed to request Grassmere complete the loading dock work for$5,000; AND THAT if Grassmere refuses, staff be directed to complete the work up to a maximum of$5,000. The time of year and weather did not permit staff an opportunity to complete the works in 2015. DISCUSSION The Municipality has received additional complaints about the front steps at the Vienna Community Centre, which would not be addressed with the rear loading dock repairs. k ter* _ 11 - -� - Upon review, staff including the CBO, respectfully provide the following solution to the issue for Council consideration as follows: 1) Have staff remove the sidewalk to Fulton St. 2) Install a railing across the front of the elevated sidewalk at the Vienna Community Centre a. This would limit access to the facility from the side parking lot on the sidewalk which already exists. b. This would remove any steps of elevation changes. 3) Repair and seal the surface of the concrete. 4) Have staff remove rear loading dock and replace the same with a wood loading dock. It is estimated said work can be completed, in piecemeal format from the Vienna Community Centre Reserve in the $5,000-$9,000 range. RECOMMENDATION 1. THAT Report CAO-14/16 re Vienna Community Centre be received for information; 2. AND THAT Council provide staff direction. Respectfully Submitted by: Paul Shipway CAO v,xymttivi • REPORT o icy CAO � urtunity co* TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: March 3, 2016 REPORT: CAO-15/16 SUBJECT: CBO SHARED SERVICES AGREEMENT BACKGROUND Municipality of Bayham Agreement No. 0411 as authorized by Municipality of Bayham No. 2005- 060 provides for reciprocal building inspections and plans examination services by the lower tier municipalities across Elgin County. On February 16, 2016, the Administrator of the Town of Aylmer contacted the CAO of the Municipality of Bayham to determine an interest in drafting an agreement for respective Council consideration of a Shared Services Agreement between the Municipality of Bayham and the Town of Aylmer for CBO services, effective March 31, 2016 and continue until the Town of Aylmer is successful in recruitment of a replacement for this position. Agreement No. 0411 does not cover CBO services. DISCUSSION After discussions with the Municipality of Bayham CBO, staff are comfortable recommending that the interim provision of services would be possible and provide Bayham with an unexpected revenue with a minor service level revision. The details of the agreement would be finalized more specifically if Council approves, however the key components would be as follows: 1) The Municipality of Bayham will provide CBO Services to the Town of Aylmer for the purpose of plans review, building permit issuance and related inspections. 2) The Municipality of Bayham CBO shall hold regularly scheduled office hours at the Town of Aylmer Tuesday and Thursdays 3) The Municipality of Bayham CBO shall not be required to conduct any of the following activities while providing CBO Services to the Town of Aylmer: a. Enforce property standards or by-law related functions b. Draft reports to Council and/or attend Council meetings 4) At all times the Municipality of Bayham CBO shall remain the employee of the Municipality of Bayham. 5) At all times the Municipality of Bayham shall be bound by Municipality of Bayham By-law No. 2005-060, The Municipality of Bayham CBO Code of Conduct. 6) During the time period which the Municipality of Bayham CBO is providing CBO Services to the Town of Aylmer, Aylmer shall provide the required insurance and liability certificates. 7) The Town of Aylmer shall pay to the Municipality of Bayham $63/hour plus $0.45/kilometer for mileage for CBO services. 8) At the conclusion of this agreement inspection services and plans examination services shall continue pursuant to Agreement No. 0411. RECOMMENDATION 1. THAT Report CAO-15/16 re CBO Shared Services Agreement be received for information; 2. AND THAT Council direct staff to bring forward a By-law to authorize a CBO Shared Services Agreement with the Town of Aylmer to provide for plans review, building permit issuance and related inspections, for Council consideration. Respectfully Submitted by: Paul Shipway CAO THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z647-2016 BERKEL HOLDINGS BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception—Rural Residential(RR)Zone by adding the following clauses: 7.13.27.1 Defined Area RR-28 As shown on Schedule"A", Map No.2 to this By-law. 7.13.27.1 Minimum Lot Frontage 42 metres 2) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A", Map No. 2 by reducing the minimum lot frontage from 47 metres to 42 metres for the Rural Residential Exception(RR-28)Zones,which lands are outlined in heavy solid lines and marked RR- 28 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 3RD DAY OF MARCH 2016. READ A SECOND TIME THIS 3RD DAY OF MARCH 2016. READ A THIRD TIME AND FINALLY PASSED THIS 3RD DAY OF MARCH 2016. MAYOR CLERK � syR F:tS ,, 3 r \ CON PI x _ I y 1 1 , ,_ I - GRZLtiIJtF- 1 ;f .. "4; —RR-28 Y I - _4 ti '' E ( " _ r a 1 't t. / 1 -j . u.' on 1 j V w Q € -.1'1 1 _ ..1 tu e- -- - - o w O - - -� ! iii t U I .S i gtsriiyt""•'-'"------4:-. ...:,.... ; s "*. v� v.,._— w w it i` ' y '7,,--f-,,,,,--,-,._.„...,=,I . ui N 11 1 t \--c--::7--is„., .. r aursq.,,tt,, ) \t ,y • wj11 i l l L j it $ .ThT t d ! I1 ; I 4 1 I-- 661�'' T i:',1---- le y ( . i L::'1 } = s IC,l ♦ s .,. i t. I_0I i L ( lt w ,,I : ! 3 t— »-- .r This is Schedule"A"to By-law No. Z645-2015,passed the I t� }. i� 3 r`'t day of/Y l a rc(1 2016 ,.. EUFYLZ�'L 111 3 SEE SCHEDULE A-MAP No.5 Mayor Clerk SEE SCHEDULE A-MAP No.6 MUNICIPALITY OF BAYHAM Legend NORTH SCHEDULE A 0 ZBLA o ace s,c. MAP No.2 LPRCA Regulation Limit f,,e3,es THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2016-013 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE CORPORATION OF THE TOWN OF AYLMER FOR THE SHARING OF CHIEF BUILDING OFFICIAL (CBO) SERVICES WHEREAS The Municipality of Bayham employs a Chief Building Official (CBO), as defined by the Building Code Act, to carry out the responsibilities therein; AND WHEREAS the Town of Aylmer requires the provision of interim Chief Building Official (CBO) services as defined by the Building Code Act, to carry out the responsibilities therein; AND WHEREAS Municipality of Bayham Agreement No. 0411 as authorized by Municipality of Bayham No. 2005-060 provides for shared building inspections and plans examination services; AND WHEREAS the Municipal Act, 2001 provides the authority for municipalities to enter into shared services agreements; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it prudent to enter into a Chief Building Official (CBO) Shared Services Agreement with the Town of Aylmer to provide Chief Building Official (CBO) services to the Town of Aylmer. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Shared Services Agreement for the Chief Building Official (CBO) services provided by the Municipality of Bayham to the Town of Aylmer, attached hereto as part of this by-law is hereby authorized; 2. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law 3. AND THAT this by-law shall come into full force and take effect as of the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF March 2016. MAYOR CLERK Schedule "A"to By-law 2016-013 CHIEF BUILDING OFFICIAL (CBO) SHARED SERVICES AGREEMENT THIS AGREEMENT made this 3rd day of March, 2016 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM -and- THE CORPORATION OF THE TOWN OF AYLMER WHEREAS the Municipality of Bayham employs a Chief Building Official (CBO), as defined by the Building Code Act, to carry out the responsibilities therein; AND WHEREAS the Town of Aylmer requires the provision of interim Chief Building Official (CBO) services as defined by the Building Code Act, to carry out the responsibilities therein; AND WHEREAS Municipality of Bayham Agreement No. 0411 as authorized by Municipality of Bayham No. 2005-060 provides for shared building inspections and plans examination services. AND WHEREAS the Municipal Act, 2001 provides the authority for municipalities to enter into shared services agreements; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it prudent to enter into a Chief Building Official (CBO) Shared Services Agreement with the Town of Aylmer to provide Chief Building Official (CBO) services to the Town of Aylmer. NOW THEREFORE THIS AGREEMENT WITNESSES IN CONSIDERATION OF THE MUTUAL COVENANTS BELOW AS FOLLOWS: 1) The Municipality of Bayham will provide CBO Services to the Town of Aylmer for the purpose of issuing building permits, plans examination and inspection services. 2) The Municipality of Bayham shall hold regularly scheduled office hours at the Town of Aylmer Tuesday and Thursdays. a. The aforementioned availability shall be subject to personal vacation time to be granted to the CBO at the sole discretion of the Municipality of Bayham. 3) The Municipality of Bayham CBO shall not be required to conduct any of the following activities while providing CBO Services to the Town of Aylmer: a. Enforce property standards or by-law related functions b. Draft reports to Council and/or attend Council meetings 4) At all times the Municipality of Bayham CBO shall remain the employee of the Municipality of Bayham. 5) At all times the Municipality of Bayham shall be bound by Municipality of Bayham By-law No. 2005-060, The Municipality of Bayham CBO Code of Conduct. 6) The Town of Aylmer shall, at their expense obtain and keep in force during the term of the Agreement, Municipal Liability Insurance satisfactory to the Municipality of Bayham and underwritten by an insurer licensed to conduct business in the Province of Ontario. The policy shall provide coverage for Bodily Injury, Property Damage and Personal Injury and shall include but not be limited to: Schedule"A"to By-law 2016-013 a. A limit of liability of not less than $1,000,000/occurrence with an aggregate of not less than $5,000,000; b. Add Municipality of Bayham as an additional insured with respect to the operations of the Town of Aylmer; c. The policy shall contain a provision for cross liability & severability of interest in respect of the Town of Aylmer; d. Non-owned automobile coverage with a limit not less than $2,000,000.00 and shall include contractual non-owned coverage (SEF 96); e. Products and completed operations coverage; f. Broad Form Property Damage; g. Contractual Liability; h. The policy shall provide 30 days prior notice of cancellation. 7) The Town of Aylmer shall indemnify and hold harmless the Municipality of Bayham, its officers, members of municipal council and employees from and against any liabilities, claims, expenses, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, directly or indirectly arising out of the CBO Shared Services Agreement attributable to bodily injury, sickness, disease or death or to damage to or destruction of tangible property including loss of revenue or incurred expense resulting from disruption of service and caused by any acts or omissions of the Town of Aylmer, its officers, agents, servants, employees, customers, invitees or licensees, or occurring in or on the premises or any part thereof and, as a result of activities under this agreement. 8) The Town of Aylmer shall pay to the Municipality of Bayham $63/hour plus $0.45/ kilometer for mileage for CBO services. 9) At the conclusion of this agreement inspection services and plans examination services shall continue pursuant to Agreement No. 0411. IN WITNESS WHEREOF the parties have caused this Agreement to be executed as of the 3rd day of March, 2016. We have the authority to bind the Corporation. THE CORPORATION OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM THE TOWN OF AYLMER MAYOR MAYOR CLERK CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-014 BEING A BY-LAW TO REGULATE TRAFFIC AND PARKING ON HIGHWAYS, PRIVATE PROPERTY AND MUNICIPAL PROPERTY WITHIN THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001 and the Highway Traffic Act, R.S.O 1990, by-laws may be passed by the councils of municipalities to regulate traffic and parking on highways, private property and municipal property; NOW THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts the following: Short Title This By-law may be referred to as the "Traffic By-law" TABLE OF CONTENTS 1. Definitions 2 2. General Provisions 5 3. General Stopping and Parking Regulations 5 4. Accessible Permit Only Parking Spaces 7 5. Parking on Municipal Property 8 6. Parking on Private Property 8 7. Heavy Traffic 8 8. School Bus Loading Zones 9 9. Application for Exemption 9 10. Tow Trucks 9 11. Emergency Fire Regulations 10 12. Administration and Enforcement 10 13. Penalties 10 14. Severability 11 15. Repeal of By-laws 11 1 Section 1 - Definitions 1.1 "Accessible Permit Only Parking Space" shall mean a parking space with a minimum width of 3.6 m., designated solely for the use of the person with a disability which includes a sign of the internationally recognized symbol. 1.2 "Authorized Sign" shall mean any sign, other than an official sign, placed upon a highway under the authority of this By-law for the purpose of guiding and directing traffic. 1.3 "Boulevard" shall mean all parts of the highway except any roadway or travelled portion of the highway. 1.4 "Chief Fire Official" shall mean the Chief Fire Official of the Municipality of Bayham or designate. 1.5 "Commercial Motor Vehicle" shall mean any vehicle designated or operated for the transportation of property or a bus which vehicle or bus exceeds 2.6 m in width or 7 m in length. 1.6 "Council" shall mean the Council of the Corporation of the Municipality of Bayham. 1.7 "Director of Public Works" shall mean the Director of Public Works and Operations of the Municipality of Bayham or designate. 1.8 "Driveway" shall mean a private passageway for a motor vehicle, having at least one end thereof connected to a road, and providing the principal means of vehicular access to a lot. 1.9 "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer. 1.10 "Dwelling unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent and separate housekeeping unit containing a separate kitchen and sanitary facilities. 1.11 "Firefighter" shall mean a firefighter as defined in subsection 1(1) of the Fire Protection and Prevention Act, 1997, S.O. 1997 c.4. 1.12 "Fire Route" shall mean any private roadway marked as a fire route by fire route signs. 1.13 "Fire Route Sign" shall mean a sign displaying the information "No Parking" or a symbol in lieu thereof as specified in the Highway Traffic Act and Regulations passed thereunder, and the words "Fire Route". 1.14 "Heavy Vehicle" shall mean a vehicle, object or contrivance for moving loads, having a gross weight, including the vehicle, object or contrivance and load, in excess of 4.5 tonnes. 2 1.15 "Highway" shall include a common and public Highway, Street, Avenue, Parkway, Driveway, Square, Place, Bridge, Viaduct or Trestle, any part of which is intended for or used by the general public for passage of vehicles and includes the area between the lateral property lines thereof. 1.16 "Highway Traffic Act" shall mean the Highway Traffic Act, R.S.O. 1990, c. H.8, as amended from time to time, any regulations passed in accordance with that Act, and any successor legislation thereto. 1.17 "Loading Zone" shall mean the part of a highway set apart for the exclusive purpose of parking a vehicle to load or unload same. 1.18 "Motor Vehicle" or"Vehicle" shall include an automobile, motorcycle, motor- assisted bicycle and any other vehicle propelled or driven otherwise than by muscular power, but does not include a motorized snow vehicle, traction engine, farm tractor, self-propelled implement of husbandry or road-building or winter control machine. 1.19 "MTO" shall mean the Ministry of Transportation of Ontario. 1.20 "Municipality" shall mean the Corporation of the Municipality of Bayham. 1.21 "Municipal Property" shall mean property owned, or under the control or management of the Corporation of the Municipality of Bayham, or any board thereof, by lease, agreement or otherwise. 1.22 "Municipal Law Enforcement Officer" shall mean a person appointed by the Council of the Corporation of the Municipality of Bayham to enforce Municipal by-laws and shall include the OPP. 1.23 "Occupant" shall mean: 1.23.1 the tenant of the property or part thereof whose consent shall extend only to the control of the land of which he is the tenant and any parking spaces allotted to him under his lease or tenancy agreement; and 1.23.2 the spouse of a tenant; and 1.23.3 a person or municipality, or a local board thereof, having an interest in the property under an easement or the right of way granted to or expropriated by the person, municipality or local board whose consent shall extend only to the part of the property that is subject to the easement or right of way; and 1.23.4 a person authorized in writing by an occupant as defined in sub-clause 1.23, 1.23.1 or 1.23.2 to act on the occupant's behalf for requesting the enforcement of this by-law. 1.24 "Official Sign" means a sign approved by the Ministry of Transportation of Ontario. 1.25 "Owner" when used in relation to real property shall mean; 1.25.1 the registered owner of the property; and 1.25.2 the registered owner of a condominium unit, whose consent shall extend only to the control unit of which he is the owner and any parking spaces allotted to him by the condominium corporation or reserved for his exclusive use in the declaration or description of the property; and 1.25.3 the spouse of a person described in sub-clause 1.25 or 1.25.1; and 3 1.25.4 where the property is included in a description registered under the Condominium Act, the Board of Directors of the Condominium Corporation; and 1.25.5 a person authorized by the property owner as defined in sub-clause 1.25, 1.25.1, 1.25.2 or 1.25.3 to act on the owner's behalf for requesting the enforcement of this by-law. 1.26. "Parking Lot" shall mean any parking lot or other parking facility, to which the public has access, whether on payment of a fee or otherwise, for the purpose of parking vehicles. 1.27. "Parking Space" shall mean that part of the surface of a roadway, municipal property or private property designated by painted lines for the purpose of parking a vehicle. 1.28. "Person" as used in this by-law shall be constructed where the context requires to mean and include person, firm, society, association, and corporation. 1.29. "Private Property" shall mean property on which one or more signs have been erected by or on behalf of the owner or occupant prohibiting parking or restricting parking. 1.30. "Private Roadway" shall mean any private road, laneway, ramp or other means of vehicular access to or egress from a building or structure and it may include part of a parking lot. 1.31. "Raised curb" shall mean a vertical or sloping member along the edge of a pavement forming part of a gutter, and clearly defines the pavement edge to vehicle operators, as is designed as a non-mountable or straight curb which is not intended to provide for the passage of vehicles from the traveled portion of the roadway to the shoulder and/or private property. 1.32. "School Bus Loading Zone" shall mean the part of a highway designated as such by signs. 1.33. "Shoulder" shall mean the part of the highway immediately adjacent to the traveled portion of the roadway and having a surface which has been improved for the use of vehicles. 1.34. "Sidewalk" shall mean the part of the highway set aside for the use of pedestrians or used by the general public for the passage of pedestrians. 1.35. "Tow Truck" shall mean a motor vehicle that is designed, modified or used for pulling, towing, carrying or lifting of other motor vehicles with or without the assistance or use of lifts, winches, dollies, trailers or any like equipment. 1.36. "Traffic" shall mean and includes, but not limited to, pedestrians, ridden or herded animals, vehicles and other conveyances, either singly or together, while using any highway for purposes of travel. 1.37. "Traffic Control Signal" shall mean any device, manually, electronically or mechanically operated for the regulation or control of traffic. 4 Section 2 - General Provisions 2.1 No person shall place, maintain or display on any highway, any sign, marking or device, which purports to be or is an imitation of or resembles an authorized Official Sign. 2.2 No person shall drive a vehicle upon a boulevard, sidewalk or footpath or on a highway except for the purpose of directly crossing the boulevard, sidewalk or footpath of a driveway. 2.3 No person shall drive any vehicle over any raised curb on any highway. 2.4 No person shall drive any vehicle on the public beach. Municipal service and emergency vehicles are exempt. 2.5 The Director of Public Works and Operations is authorized to place or erect and to maintain such signs as are required to give effect to the provisions of this By- law. 2.6 The Director of Public Works and Operations is authorized to issue permits for the movement on Highways under the jurisdiction of the Municipality of Heavy or Oversized vehicles, loads, objects or structures which are in excess of the dimensional limits set out in Section 109 of the Highway Traffic Act or the weight limits set out in Part VIII of the Highway Traffic Act. 2.7 The Director of Public Works and Operations is authorized to place or erect and maintain any Official Sign in his sole discretion as required for the safety of Traffic on Highways. 2.8 No person shall alter, deface, remove, or destroy any sign erected by the Municipality or any pavement lines or other marks for guiding the parking of vehicle or the regulations of traffic, or change the position of any such sign, line or other mark unless he has been duly authorized to do so. 2.9 No person shall abandon any vehicle, including any vehicle that is incapable of being propelled or driven by any kind of power, on a highway or roadway. Section 3 - General Stopping and Parking Regulations Right Side of Road Parking 3.1 No person shall park any vehicle on any highway except as follows: 3.1.1 where there is a curb, on the right side of the roadway, having regard to the direction such vehicle was proceeding, with the right front and right rear wheels parallel to and not more than 15 centimetres out from such curb; or 3.1.2 where there is no curb, with the right front and right rear wheels parallel to and as near to the right hand limit of the highway as is practicable without parking or stopping on or over a sidewalk, footpath or boulevard. Left Side of Road Parking 3.2 Where parking is permitted on the left hand side of the traveled portion of a highway designated for one way traffic, no person shall park any vehicle on the left side of the highway except as follows: 5 3.2.1 where there is a curb, on the left side of the roadway, having regard to the direction such vehicle was proceeding, with the left front and left rear wheels parallel to and not more than 15 centimetres out from such curb; or 3.2.2 where there is no curb, with the left front and left rear wheels parallel to and as near to the left hand limit of the highway as is practicable without parking or stopping on or over a sidewalk, footpath or boulevard. Parking Within Space 3.3 No person shall park or stop any vehicle: 3.3.1 except wholly within a parking space; 3.3.2 so as to occupy more than one parking space; or 3.3.3 in such a manner as to prevent other persons from utilizing adjacent parking spaces or obstruct the flow of traffic. Stopping Offences 3.4 No person on any highway shall stop any vehicle: 3.4.1 on or over a sidewalk, boulevard or footpath; 3.4.2 within an intersection or crosswalk; 3.4.3 in such a manner as to interfere with the movement of traffic or the clearing of snow from the highway; 3.4.4 in such a manner as to interfere with highway cleaning operations; 3.4.5 on the roadway, alongside of any stopped or parked vehicle; 3.4.6 upon any bridge or elevated structure or within any tunnel or underpass; 3.4.7 on any median strip separating two roadways or adjacent to either side or ends of such median strip; 3.4.8 alongside or across the highway from any excavation or obstruction in the roadway whereby the free flow of traffic would be impeded; 3.4.9 within 10 metres of a crosswalk. 3.5 Where official or authorized signs to that effect are displayed, no person shall on any highways stop any vehicle: 3.5.1 within 30 metres of a pedestrian crossover; 3.5.2 other than a school purpose vehicle in a school bus loading zone; 3.5.3 other than a bus in a designated bus stop; 3.5.4 anytime between the hours and days set out in the official signs on one or both sides of a highway or portion of a highway which is immediately adjacent to a school; 3.5.5 at any place or location designated for emergency vehicles only. Parking Offences 3.6 No person shall on any highway park any vehicle: 3.6.1 in front or within 1 metre of a driveway or private roadway or so as to obstruct vehicles in use of a driveway or private roadway; 3.6.2 within 3 metres of a point on the curb or edge of the roadway adjacent to any fire hydrant; 3.6.3 within 10 metres of an intersecting roadway; 3.6.4 for the purpose of displaying the vehicle for sale; 3.6.5 for the purpose of washing, greasing or repairing the vehicle; 3.6.6 within a distance of 4 metres of the tracks of any railway other than a street railway; 3.6.7 within 15 metres of the nearest rail of a level railway crossing; 6 3.6.8 in such a position as will prevent the removal of any other vehicle previously parked; 3.6.9 for a period in excess of five (5) hours unless otherwise indicated by official signs; 3.6.10 on any part of any highway in the Municipality between the hours of 3:00 A.M. and 5:00 A.M. 3.6.11 on or over any boulevard; 3.6.12 on the traveled portion of a roadway other than a cul-de-sac where the roadway is 6 metres or less; 3.6.13 on or within 100 metres of a bridge over, under or across which a highway passes; 3.7 Where official signs to that effect are displayed no person shall on any highway park any vehicle: 3.7.1 anytime on one or both sides of a highway or portion of a highway which is immediately adjacent to a park or playground; 3.7.2 within the turning basin of a cul-de-sac; 3.7.3 within 15 metres of the end of a roadway on a dead end highway; 3.8 No person shall park on any highway where official signs indicating no parking are displayed. 3.9 No motor vehicle shall be parked or stored in any residential zone other than a private passenger automobile, a motor home, travel trailer, truck camper, or school bus, or in the case of a commercial property as provided for in section 3.9 and 3.10 of this by-law. 3.10 No commercial motor vehicle, having a gross vehicle weight of greater than four thousand (4000) kilograms, shall be parked or stored in a residential zone, unless such vehicle is parked or stored in a private garage or an accessory building. 3.11 No commercial motor vehicle, having a gross vehicle weight of greater than four thousand (4000) kilograms, shall idle for an extended period of time in a residential zone, other than a Rural Residential (RR) Zone. Section 4 - Accessible Permit Only Parking Spaces 4.1 An accessible parking permit issued to an individual is not valid when displayed on a vehicle and the vehicle is not being used to pick up or transport the holder of the accessible parking permit. 4.2 An accessible parking permit issued to a corporation or organization is not valid when displayed on a vehicle and the vehicle is not being used to pick up or transport a person with a disability. 4.3 An accessible parking permit shall be displayed on the sun visor or on the dashboard of a vehicle so that the international symbol of access for the disabled, the permit number and the expiry date of the permit are clearly visible from the outside of the vehicle. 4.4 No person shall park or stop a vehicle in an accessible permit only parking space unless: 4.4.1 the vehicle is displaying a valid accessible parking permit; and 7 4.4.2 the vehicle is being operated by or is conveying the person with a disability to whom the accessible parking permit has been issued. 4.5 Where official signs as prescribed by the regulations made under the Highway Traffic Act are displayed, the roadway locations are designated as Accessible Permit Only Parking Space. 4.6 No person shall stop any vehicle in an Accessible Permit Only Parking Space unless the appropriate permit is displayed. Section 5 - Parking on Municipal Property 5.1 Where official or authorized signs to that effect are displayed, no person shall park or leave any vehicle on municipal property. 5.2 Where one or more signs have been posted on municipal property, stating conditions on which a motor vehicle may be parked or left or prohibiting the parking or leaving of a motor vehicle on the property contrary to such conditions or prohibitions shall be deemed to have been parked or left without consent. Section 6 - Parking on Private Property 6.1 No person shall park or leave any vehicle on private property without the consent of the owner or occupant of such property. 6.2 Where an owner or occupant of a property has posted one or more signs stating conditions on which a motor vehicle may be parked or left on the property, a motor vehicle parked or left on the property contrary to such conditions or prohibition shall be deemed to have been parked or left without consent. 6.3 In residential zones, parking shall not be permitted within the front yard unless such parking is situated within a Driveway. Section 7 - Heavy Traffic 7.1 Where official signs to that effect are displayed, Heavy Vehicles are prohibited on highways or parts of highways. 7.2 The provisions of subsection 7.1 of this by-law shall not apply to the use of said highways or parts of highways for deliveries to or removals from any premises abutting thereon which cannot be reached except by way of a highway or portion of highway referred to in the said section or to prohibit the use of such vehicles for such purpose, provided that in making such delivery or collection, the said highway or portion of highway is traveled only insofar as is unavoidable in getting to and from such premises. 7.3 Where official signs to that effect are displayed and subject to section 122 of The Highway Traffic Act, there shall be a reduced load period in effect from the 1st day of March to the 30th day of April inclusive, in each and every year and no person shall on any highway or part of a highway affected, operate or draw any vehicle having a weight which is in contravention of The Highway Traffic Act. 8 7.4 Notwithstanding the provisions of any other section of this By-law, no person shall park any commercial vehicle or heavy vehicle on any highway or part of any highway in the Municipality unless the commercial vehicle or heavy vehicle is actually engaged in the loading and unloading, delivery and receipt of goods, wares, merchandise or passengers to adjacent premises. Section 8 - School Bus Loading Zones 8.1 Where official signs to that effect are displayed, the highways or portions of highways are hereby designated as school bus loading zones. 8.2 No person shall on any highway stop any vehicle, other than a school purpose vehicle, in a school bus loading zone. Section 9 - Application for Exemption 9.1 Any person may make an application to the Clerk for an exemption from any of the provisions of this by-law. An application must be made a minimum of sixty (60) days prior to the date of the event for which the exemption is being sought. The Clerk may circulate such request to other Municipal Departments and/or Agencies and may refuse or grant an exemption. An exemption shall specify the time period during which it is effective, and may contain such terms and conditions as the Clerk sees fit. Such request should be sent to: Clerk Municipality of Bayham P.O. Box 160 9344 Plank Road Straffordville, ON NOJ 1Y0 9.2 The application referred to in Section 9.1 shall contain: 9.2.1 the name and address of the applicant; 9.2.2 the names of any Municipal Roads; 9.2.3 a statement of the particular provision or provisions of the by-law from which exemption is sought; 9.2.4 the period of time of which the exemption is sought; 9.2.5 the reasons why the exemption should be granted; 9.2.6 an application fee according to the Rates & Fees By-Law; 9.3 The decision of the Clerk shall be final and binding. Section 10 - Tow Trucks 10.1 No person shall solicit, make or convey an offer of services of a tow truck while that person is within 200 metres of: 10.1.1 the scene of an accident or apparent accident; or 10.1.2 a vehicle involved in an accident, on any highway. 10.2 No owner shall park, stop or stand a tow truck on any highway within 200 metres of: 10.2.1 the scene of an accident or apparent accident; or 9 10.2.2 a vehicle involved in an accident. 10.3 Sections 10.1 and 10.2 of this by-law shall not apply to a person who is at the scene of an accident at the request or direction of a Police Officer, a Firefighter or a person involved in the accident. 10.4 Any person operating a tow truck or other motor vehicle parked, stopped or standing within 200 metres of the scene of an accident or apparent accident or a vehicle involved in an accident shall, immediately on the direction of any police officer or firefighter, move their tow truck or motor vehicle to a location more than 200 metres from the scene of an accident or apparent accident or to any other location as directed by a police officer or firefighter. Section 11 - Emergency Fire Regulations 11.1 No driver of any vehicle shall drive his/her vehicle within 150m of any building which is on fire. 11.2 No driver of any vehicle shall drive his vehicle over or across any line of a hose laid by the Fire Department. 11.3 At the direction of the Fire Chief or designate, the Police authority shall place signs on the highway on which the building on fire is situated and any adjoining highways which may be deemed necessary for the purpose, closing such parts of highways to travel until the fire is out, and no driver shall pass such sign or approach nearer to the fire than such sign. Section 12 - Administration and Enforcement 12.1 The provisions of this by-law may be enforced by a municipal law enforcement officer or a police officer. 12.2 No person shall hinder or obstruct, or attempt to hinder or obstruct, an Officer exercising a power or performing a duty under this By-law. 12.3 Unless otherwise defined in this By-law, definitions from the Highway Traffic Act and corresponding regulations, as amended from time to time shall apply to terms used in this By-law. 12.4 Where a provision of the By-law conflicts with the provisions of another By-law in force within the Municipality, the provisions that establish the higher standards to protect the health, safety, and welfare of the general public shall prevail. Section 13 - Penalties 13.1 Any person who contravenes any provision of this By-law is guilty of an offence, pursuant to the provisions of the Provincial Offences Act, as amended from time to time, and upon conviction is liable to a fine of not more than $1,000.00. 13.2 Where a vehicle has been left parked, stopped or standing in contravention of this by-law, the owner of the vehicle, notwithstanding that he was not the driver of the vehicle at the time of the contravention of the by-law, is guilty of an offence and is liable to the fine prescribed for the offence unless, at the time of the offence, the vehicle was in the possession of some person other than the owner without the owner's consent. 10 Section 14 - Severability 14.1 If a court of competent jurisdiction should declare any section or part of a section of this By-law to be invalid, such section or part of a section shall be construed as having persuaded or influenced Council to pass the remainder of this By-law and it is hereby declared that the remainder of this by-law shall be valid and shall remain in force. Section 15 - Repeal of By-laws 15.1 This By-law shall come into force and By-law No. 2001-111 as amended shall be repealed on the date that the set fines are approved for By-law No. 2016- 014 pursuant to the Provincial Offences Act. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF March 2016. MAYOR CLERK 11 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2016-015 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE COUNTY OF ELGIN FOR PROVISION OF LEGAL SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with the County of Elgin for the provision of legal services by the Elgin County In-House County Solicitor; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and the County of Elgin for provision of Legal Services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF MARCH 2016. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016— 016 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MARCH 3, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held March 3, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 3rd day of March, 2016. MAYOR CLERK