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Home My WebLink AboutFebruary 04, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, February 4, 2016 7:00 p.m. 8:00 p.m. — Court of Revision — Baynor Road Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER ED KETCHABAW ABSENT: COUNCILLOR RANDY BREYER STAFF PRESENT: CAO PAUL SHIPWAY CLERK LYNDA MILLARD CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Request for discussion regarding future Infrastructure Funding under Other Business. 4. ANNOUNCEMENTS A. Councillor Ketchabaw provided information regarding Food Freedom Day. The Canadian Federation of Agriculture has calculated that on February 9, 2016 the average Canadian will have earned enough income to pay for his/her grocery bill for the entire year. B. Councillor Ketchabaw provided information regarding Elgin Federation of Agriculture "Policy and Pie" Farm Forum March 9 from 1:00 — 3:00 p.m. at the Aylmer Saxonia Hall with speakers from Ontario Federation of Agriculture and Elgin OPP. 5. DELEGATIONS None. 2016 Council Minutes February 4, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held January 21, 2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the regular meeting held January 21, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-01/16 by Ed Roloson, Water/Wastewater Operations Manager re Source Water Protection — Richmond Community Water System Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report PS-01/16 re Source Water Protection — Richmond Community Water System be received for information. CARRIED B. Report PS-02/16 by Ed Roloson Water/Wastewater Operations Manager re 2015 Drinking Water and Compliance Summary Reports for the Bayham and Richmond Water Systems Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report PS-02/16 re 2015 Drinking Water and Compliance Summary reports for the Bayham and Richmond Water Systems received for information. CARRIED 2016 Council Minutes February 4, 2016 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 8:00 p.m. — Resolution to hold Court of Revision regarding Baynor Road Drain Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT in accordance with the provisions of the Drainage Act, the Council of the Municipality of Bayham appoints Tom Southwick, Ed Ketchabaw to represent the Municipality of Bayham and Eric Gilbert to represent Norfolk County as members of the Court of Revision for the Baynor Road Drain; AND THAT Ed Ketchabaw act as Chairman; AND THAT the Council Meeting be adjourned for the purpose of holding a Court of Revision pursuant to the provisions of the Drainage Act; AND THAT the Council Meeting reconvene after the Court of Revision. CARRIED 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Berkel Proposed Zoning By-Law Amendment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Notice of Public Meeting re Berkel Proposed Zoning By-Law Amendment be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-05/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road Allowance Stop Up, Close & Convey Request Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-05/16 re Road Allowance Stop Up, Close & Convey Request be received for information; AND THAT Staff be directed to consult with the Long Point Region Conservation Authority and Ministry of Natural Resources and Forestry regarding the road allowance between Lots 20 and 21 in Concession 10; AND THAT Staff be directed to prepare a report regarding a standardized policy for the disposition of road allowances outside the urban boundaries. CARRIED 2016 Council Minutes February 4, 2016 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held December 2, 2015 B. Ministry of the Environment and Climate Change re Minister's Annual Report on Drinking Water 2015 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Correspondence Items 11.1.1 A-B be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-05/16 by Paul Shipway, CAO re Port Burwell Public Works Yard Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-05/16 re Port Burwell Public Works Yard be received for information AND THAT the Council of the Corporation of the Municipality of Bayham declare 31 Elizabeth St., being Plan 30, Lots 12-13, being the Port Burwell Public Works Yard surplus to the needs of the Municipality for the purpose of sale; AND THAT Council direct staff to list the property with the Municipal Realtor. CARRIED B. Report CAO-06/16 by Paul Shipway, CAO re 2016 Capital Works — Facilities Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-06/16 re 2016 Capital Works - Facilities be received for information AND THAT staff be directed to sole-source the Marine Museum and Gazebo repairs to the Haines Group in the amount of$3,980+HST and $890+HST respectively. CARRIED 2016 Council Minutes February 4, 2016 THAT the Committee of the Whole do now rise from the "In Camera" session at 7:59 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-008 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT confirming By-Law 2016-008 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council Meeting be adjourned at 8:08 p.m. CARRIED C/14)74) .;" MAYOR CLERK 2016 Council Minutes February 4, 2016 12. BY-LAWS A. By-Law 2016-007 Being a By-law to authorize the execution of an agreement between Gilles Therrien and the Municipality of Bayham for Provision of Foundation Repair Works at Straffordville Community Centre Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT By-Law 2016-007 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Discussion around future Infrastructure Funding and the success rate of grant application submissions. Council directed staff to provide a detailed report on Infrastructure Funding. 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:42 p.m. to discuss: • A proposed or pending acquisition or disposition of land by the municipality or local board CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Remedial Options Analysis) deferred from January 21, 2016 meeting B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Baldwin Line — Given Road) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Harbour) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick