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Home My WebLink AboutSeptember 15, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, September 15, 2022 7:00 p.m. 8:00 p.m. Court of Revision Meeting The September 15, 2022 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER WATERMASTEWATER MANAGER OF PUBLIC WORKS 1. CALL TO ORDER ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES ED ROLOSON STEVE ADAMS Mayor Ketchabaw called the meeting to order at 7:00 p.m. and requested all those present to stand for a moment of silence in memory of the late Queen Elizabeth II. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.1.1 E Office of Karen Vecchio re Redistribution of Federal Districts — London Open House — REMOVAL 13.1.1 F Office of Karen Vecchio re Redistribution of Federal Districts — St. Thomas Open House — REMOVAL 13.2 G Report CAO-47/22 by Thomas Thayer, CAOIClerk re 2023 Insurance Update 13.2 H Report CAO-51/22 by Thomas Thayer, CAOICIerk re RFP Results — County of Elgin RFP No. 2022-P36 — Integrity Commissioner Services with Closed Meeting Investigator and Ombudsman Options 13.21 Report CAO-52/22 by Thomas Thayer, CAOICIerk re Curbside Waste Disposal Contract — Norfolk Disposal 2022 Council Minutes 4. ANNOUNCEMENTS September 15, 2022 Councillor Froese welcomed everyone to the hybrid world of Council meetings and urged residents to ask Council and Staff their questions instead of potential rumours that may be posted on social media platforms. Mayor Ketchabaw announced that September is childhood cancer awareness month. CAO Thomas Thayer reminded those of the Municipal Election on Monday, October 24th and that information on advance polls is on the Bayham website. The CAO also noted that applications to be an Election Official close on Friday, September 16, 2022. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held September 1, 2022 B. Development Charges Public Meeting held September 1, 2022 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Council Meeting held September 1, 2022 and the minutes from the Development Charges Public Meeting held September 1, 2022 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council FA 2022 Council Minutes September 15, 2022 A. Report PS-17/22 by Ed Rol oson, Water/Wastewater Operations re Capital Item PW-18, Carson Line Road Reconstruction Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-17/22 re: Capital Item No. PW-18, Carson Line Road Reconstruction be received for information; AND THAT Capital Item No. PW-18, Carson Line road reconstruction be deferred from the 2022 Capital Works Budget and be reconsidered as a 2025 Capital Works Project. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing of Zoning By-law No. Z750-2022 — Jiggins B. Notice of Passing of Zoning By-law No. Z749-2022 — Zimak C. Notice of Refusal of Zoning By-law Amendment Application ZBA-18/22 — Blatz D. Notice of Adoption of Official Plan Amendment No. 28 — Vienna Farms Ltd. E. Notice of Adoption of Official Plan Amendment No. 29 — Bonnefield Moved by: Councillor Froese Seconded by: Councillor Donnell THAT items 12.1.1 A — E be received for information CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-52/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning By-law Housekeeping Amendment Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report DS-52/22 regarding the Housekeeping Zoning By-law Amendment for the Municipality of Bayham be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 21, 2022 associated with the amendments, no written submissions were received 9 2022 Council Minutes September 15, 2022 before or after the public meeting and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended; AND THAT Zoning By-law No. Z751-2022 be presented to Council for enactment. ... 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Kingsville re Opposition to Bill 3, Strong Mayors, Building Homes Act, 2022 B. County of Elgin re Community Grant Program C. County of Elgin re September 2022 Newsletter D. Municipality of Bayham re Notice of Upcoming Changes to Procedural By-law E. Susanne Schlotzhauer re Stormwater System Funding Options Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT items 13.1.1 A - E be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-13/22 by Lorne James, Treasurer re 2022 Fiscal Outlook Report Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Staff Report TR-13/22 re 2022 Fiscal Outlook Report be received for information. AND THAT staff be directed to invest an additional $500,000 into a one-year GIC within five (5) business days. W-TINIM B. Report TR-14/22 by Lorne James, Treasurer re 2022-2023 DMAF Update Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report TR-14/22 2022-2023 DMAF Update be received for information. 4 2022 Council Minutes September 15, 2022 AND THAT staff work with Watson and Associates to prepare and present any applicable background works or studies regarding a Special Area Rate for Port Burwell and municipal Stormwater Development Charge as own -source revenue components and report back to Council when appropriate. CARRIED C. Report TR-15/22 by Lorne James, Treasurer re 2023 Capital Budget Update Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Staff Report TR-15/22 re 2023 Capital Budget Update be received for information. CARRIED D. Report CAO-48/22 by Thomas Thayer, CAOICIerk re Investing in Canada Infrastructure Program — Green Stream Transfer Payment Agreement Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-48/22 re Investing in Canada Infrastructure Program — Green Stream Transfer Payment Agreement be received for information; AND THAT the appropriate by-law to authorize a Transfer Payment Agreement between The Corporation of the Municipality of Bayham and Her Majesty the Queen in right of Ontario, as represented by the Minister of Infrastructure be brought forward for Council's consideration. 9 E. Report CAO-49/22 by Thomas Thayer, CAOICIerk re Enabling Accessibility Fund — Small Projects Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-49/22 re Enabling Accessibility Fund — Small Projects be received for information; AND THAT Council supports an application to the Enabling Accessibility Fund — Small Projects for an accessible entrance and washroom at the Marine Museum. CARRIED The Council Meeting recessed to host a Court of Revision Drainage Meeting at 8:00 p.m. The Council Meeting resumed at 8:38 p.m. 2022 Council Minutes September 15, 2022 F. Report CAO-50/22 by Thomas Thayer, CAOICIerk re Proposed Redistribution of Federal Election Districts Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-50/22 re Proposed Redistribution of Federal Electoral Districts be received for information; AND THAT the Municipality of Bayham coordinate efforts with Elgin County and the City of St. Thomas to represent interests and concerns pertaining to the proposed federal electoral boundary districts; AND THAT the Municipality of Bayham develop a written submission for the Federal Electoral Boundaries Commission for the Province of Ontario; AND THAT the written submission's guiding principle be that Elgin County and the City of St. Thomas remain fully contained and represented with one federal electoral district. CARRIED G. Report CAO-47/22 by Thomas Thayer, CAOICIerk re 2023 Insurance Update Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-47/22 re 2023 Insurance Update be received for information. CARRIED H. Report CAO-51/22 by Thomas Thayer, CAOICIerk re RFP Results — County of Elgin RFP No. 2022-P36 — Integrity Commissioner Services with Closed Meeting Investigator and Ombudsman Options Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-51/22 re RFP Results — County of Elgin RFP No. 2022-P36 — Integrity Commissioner Services with Closed Meeting Investigator and Ombudsman Options be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham agrees to enter into an agreement with Aird & Berlis LLP for Integrity Commissioner and Closed Meeting Investigator Services; AND THAT the appropriate authorizing by-law be brought forward for Council's consideration. CARRIED R 2022 Council Minutes September 15, 2022 Report CAO-52/22 by Thomas Thayer, CAOICIerk re Curbside Waste Disposal Contract — Norfolk Disposal Moved by: Councillor Donnell Seconded by: Counrillor Froese THAT Report CAO-52/22 re Curbside Waste Disposal Contract — Norfolk Disposal be received for information; AND THAT Council supports the engagement of Norfolk Disposal Services Limited in discussion regarding a new contract for curbside garbage collection services. CARRIED 14. BY-LAWS A. By -Law No. Z751-2022 Being a by-law to amend By-law No. Z456-2003, as amended — housekeeping B. By -Law No. 2022-063 Being a by-law to authorize the execution of a transfer pay agreement between Her Majesty the Queen in right of Ontario and the Corporation of the Municipality of Bayham for the Investing Canada Infrastructure Program (ICIP) Green Stream Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-law Nos. Z751-2022, as amended, and 2022-063 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-064 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2022-064 be read a first, second and third time and finally passed. CARRIED 2022 Council Minutes September 15, 2022 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 9:11 p.m. CARRIED MAYOR 8