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Home My WebLink AboutSeptember 01, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 1, 2022 7:00 p.m. PRESENT_ : MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER MANAGER OF PUBLIC WORKSIDRAINAGE SUPERINTENDENT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL ED ROLOSON STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw announced that the first round of the trial curbside bulk garbage pick-up was successful and that the next pick-up date is Monday, September 26, 2022. Anyone who wishes to register is to call the office. CAO Thayer announced that voterlookup.ca is now disabled and those looking to check if they are on the Voter's List for the 2022 Municipal Election are to check with the office directly. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held August 18, 2022 B. Statutory Planning Meetings held August 18, 2022 2022 Council Minutes Moved by: Councillor Donnell Seconded by: Councillor Chilcott September 1, 2022 THAT the minutes from the Regular Council Meeting held August 18, 2022 and the minutes from the Statutory Planning Meetings held August 18, 2022 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 11.2 A. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-15/22 by Ed Roloson, Water/Wastewater Operations re Sanitary Sewage Capacity Study Update and Proposed Upgrades Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report PS-15/22 re Sanitary Sewage Capacity Study Update and Proposed Upgrades be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham accept the Engineering Proposal from CJDL Consulting Engineers to update the sanitary sewage capacity study and proposed system upgrades in the amount of $11,000 plus HST to be funded from the Sewage Works Reserve Fund. CARRIED B. Report PS-16/22 by Steve Adams, Manager of Public Works/Drainage Superintendent re RFT-22-01 Bridge Washing Tender Award Moved by: Councillor Donnell Seconded by: Councillor Chilcott 2 2022 Council Minutes September 1, 2022 THAT Report PS-16/22 re RFT 22-01 Bridge Washing Tender Award be received for information; AND THAT the appropriate by-law to authorize an agreement with Mobil Services Inc. for bridge washing services be brought forward for Council's consideration. o 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-50/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application ZBA-20/22 — Zimak, 54694 Calton Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-50/22 regarding the Zimak rezoning application ZBA-20/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 18, 2022 associated with this application, there were no public presentations and no written public comments received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the retained lands from Agricultural (Al) to an Agricultural (Al-A)Zone; AND THAT Zoning By-law No. Z749-2022 be presented to Council for enactment. CARRIED B. Report DS-51/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application ZBA-21/22 — Jiggins, 54624 Calton Line Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-51/22 regarding the Jiggins rezoning application ZBA-21/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 18, 2022 3 2022 Council Minutes September 1, 2022 associated with this application, there were no public presentations and no written public comments received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the severed lands (Consent Application E70-21) and the lot addition lands from Agricultural (Al) to Rural Residential (RR) Zone; AND THAT Zoning By-law No. Z750-2022 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Hanover re Physician Shortages in Ontario B. Association of Municipalities Ontario (AMO) re Rainey Weisler Elected to AMO Board C. Town of Wasaga Beach re Strong Mayors, Building Homes Act Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT items 13.1.1 A — C be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham supports item 13.1.1 C, Town of Wasaga Beach re Strong Mayors, Building Homes Act. CARRIED 13.1.2 Requiring Action A. Wendy Carmichael re Request for Traffic Study Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the correspondence from Wendy Carmichael re Request for Traffic Study be received for information; AND THAT the Council of the Corporation of the Municipality Bayham recommends to the County of Elgin that a traffic study and speed study be conducted on Fulton Street in Vienna. G.0 o 2022 Council Minutes 13.2 Reports to Council September 1, 2022 A. Report CAO-42/22 by Thomas Thayer, CAOICIerk re Public Comments Received — Stop Up, Close, and Conveyance of a Portion of John Street Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-42/22 re Public Comments Received — Stop -up, Close, and Convey of a Portion of John Street be received for information. CARRIED B. Report CAO-43/22 by Thomas Thayer, CAOICIerk re Procedural By -Law Update — Public Meetings and Meeting Duration Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report CAO-43/22 re Procedural By-law Updates - Public Meetings and Meeting Duration be received for information; AND THAT the suggested changes to Section 5.2 of By-law No. 2022-003 be amended to include language regarding Council's discretion to extend applicant and resident presentation lengths; AND THAT the amended changes to Section 5.2 of By-law No. 2022-003 be approved; AND THAT the suggested changes to Section 10.29 of By-law No. 2022-003, be approved as presented; AND THAT notice is hereby given in accordance with By-law No. 2007-121, that at the October 6, 2022 Regular Meeting of Council, the proposed changes as outlined in Report CAO-43/22 to By-law No. 2022-003, being a by-law to govern the proceedings of the Council of the Municipality of Bayham will be considered for adoption. CARRIED C. Report CAO-44/22 by Thomas Thayer, CAOICIerk re Third -Party By -Law Enforcement Services Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-44/22 re Third Party By-law Enforcement Services be received for information; AND THAT staff bring forward an Agreement between the Municipality of Bayham and Tenet Security Group regarding third -party by-law enforcement services for Council's review. CARRIED 5 2022 Council Minutes September 1, 2022 D. Report CAO-45/22 by Thomas Thayer, CAOICIerk re Shared Review of Building and Planning Fees Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report CAO-45/22 re Shared Review of Building and Planning Fees be received for information; AND THAT, subject to approval by the Township of Malahide, the Council of The Corporation of the Municipality of Bayham agrees to partner with the Township of Malahide on a joint review of building and planning fees, with an upset limit of $20,000+HST. CARRIED E. Report CAO-46/22 by Thomas Thayer, CAOJClerk re Disaster Mitigation and Adaptation Fund (DMAF) Results / Funding Approaches for Port Burwell Stormsewer Improvements Moved by: Counciillor Chilcott Seconded by: Councillor Froese THAT Report CAO-46/22 re Disaster Mitigation and Adaptation Fund (DMAF) Results / Funding Approaches for Port Burwell Stormsewer Improvements be received for information. ,�L•1:7713�, 14. BY-LAWS A. By -Law No Z749-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Zimak B. By -Law No Z750-2022 Being a by-law to amend By-law No. Z456-2003, as amended — Jiggins Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-law Nos. Z749-2022 and Z750-2022 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 6 2022 Council Minutes September 1, 2022 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-062 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT confirming By -Law No. 2022-062 be a read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:20 p.m. CARRIED MAYOR C 7