HomeMy WebLinkAboutAugust 18, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — SCC Main Hall
Thursday, August 18, 2022
7:00 p.m.
7:30 p.m. Public Planning Meeting — 3 Applications
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
DEPUTY CLERKIPLANNING COORDINATOR
MANAGER OF PUBLIC WORKSIDRAINAGE
SUPERINTENDENT
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
STEVE ADAMS
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
6. A Laverne Kirkness, Rebecca Walker & Barry Wade re Beach House Lane
Development — REMOVAL (at request of applicant)
12.2 E Report DS-49/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re
Official Plan Amendment OPA-01/22 and Zoning Amendment ZBA-02/22 — Barry
Wade Homes — REMOVAL (at request of applicant)
13.1.1 1 Municipality of Bayham re 2023 Capital Budget Delayed
13.2 C Report CAO-40/22 by Thomas Thayer, CAOIClerk re 2023 Blue Box Transition
13.2 D Report CAO-41/22 by Thomas Thayer, CAOICIerk re Port Burwell Lighthouse
Heritage Architectural Services
14 E By-law No. 2022-060 Being a by-law to adopt Official Plan Amendment Number 30
— REMOVAL (associated with Item 12.2 E)
2022 Council Minutes
4. ANNOUNCEMENTS
August 18, 2022
CAO Thomas Thayer announced that nominations for running in the Municipal Election close
tomorrow, August 19th at 2:00 p.m. Those interested to file must be in the Municipal Office by 2:00
p.m. sharp.
5. PRESENTATIONS
A. Carolyn Krahn, County of Elgin Manager of Economic Development and Strategic Initiatives re
Welcome Home Video and Economic Development Presentation
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the presentation from Carolyn Krahn, County of Elgin Manager of Economic
Development and Strategic Initiatives re Welcome Home Video and Economic Development
Presentation be received for information.
CARRIED
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held July 21, 2022
B. Statutory Planning Meetings held July 21, 2022
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the minutes from the Regular Council Meeting held July 21, 2022 be approved as
presented, and
THAT the minutes from the Statutory Planning Meetings held July 21, 2022 be approved as
amended.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
VA
2022 Council Minutes
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
August 18, 2022
A. Notice of Public Meeting for Proposed Zoning By -Law Amendment ZBA-20/22 Zimak
B. Notice of Public Meeting for Proposed Zoning By -Law Amendment ZBA-21/22 Jiggins
C. Notice of Public Meeting for Proposed Zoning By -Law Amendment ZBA-22/22 Municipality
of Bayham — Housekeeping By-law
D. Notice of Public Meeting — Development Charges
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT items 12.1.1 A — D be received for information.
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-45/22 by Steve Adams, Manager of Public WorkslDrainage Superintendent re
Petition for Drainage
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from Community of Christ Pastor Cheryl Brooks;
THAT Report DS-45/22 re Petition for Drainage be received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
B. Report DS-46/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application ZBA-18/22 — Blatz
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
2022 Council Minutes
August 18, 2022
THAT Report DS-46/22 regarding the Blatz rezoning application ZBA-18/22 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 21, 2022
associated with this application, there were six written submissions (opposing) and an oral
presentation by the Applicant with two oral presentations (one presenting their written comment
and one verbal only at the meeting opposing) received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by modifying the
MH-3 site -specific zone to add an additional permitted use of one mobile home park manager
residential dwelling unit in a portion of an existing accessory building at the property identified
as 12 Elizabeth Street, subject to the applicant obtaining Site Plan Agreement approval for
servicing and buffering/screening prior to Council accepting and approving the Third Reading
of the Zoning By-law No. Z748-2022;
AND THAT Zoning By-law No. Z748-2022 be presented to Council for First and Second
Reading.
DEFEATED
The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m.
The Council Meeting resumed at 7:38 p.m.
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report DS-46/22 regarding the Blatz rezoning application ZBA-18/22 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 21, 2022
associated with this application, there were six written submissions (opposing) and an oral
presentation by the Applicant with two oral presentations (one presenting their written comment
and one verbal only at the meeting opposing) received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT rezoning application ZBA-18/22, being an application to further amend Zoning By-
law No. Z456-2003, as amended, by modifying the MH-3 site -specific zone to add an
additional permitted use of one mobile home park manager residential dwelling unit in a
portion of an existing accessory building at the property identified as 12 Elizabeth Street, be
refused due to concerns with compatibility, potential for conflict, and the insufficient area
proposed for the residential use.
CARRIED
2022 Council Minutes
August 18, 2022
C. Report DS-47/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan
Amendment OPA-02/22 and Zoning Amendment ZBA-04/22 — Vienna Farms
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-47/22 regarding the Official Plan Amendment Application OPA-02/22
and Zoning By-law Amendment Application ZBA-04/22 submitted by Vienna Farms Ltd. be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 21, 2022
associated with these applications, there were two written public submissions (opposed) and
one verbal presentation (speaking to their written submission) and that all considerations were
taken into account in Council's decision passing this resolution;
AND THAT Council considers the proposed amendment to be consistent with the Provincial
Policy Statement 2020, the Elgin County Official Plan and the Municipality of Bayham Official
Plan and Zoning By-law;
AND THAT By-law No. 2022-058, being an adopting By-law for Official Plan Amendment No.
28, for the purpose to change the land use designation for 2.48 hectares (6 acres) of land and
permit the placement of a permanent large scale supplementary farm dwelling with gross floor
area of 304.9 m2 (3,282 ft2) to seasonally house a maximum twenty-nine (29) offshore farm
labourers in the Official Plan of the Municipality of Bayham, be presented for enactment;
AND THAT adopted Official Plan Amendment No. 28 be forwarded to the County of Elgin for
approval;
AND THAT the draft Zoning By-law be presented to Council for consideration after such time
as OPA No. 28 receives County of Elgin approval.
CARRIED
f� Report DS-48/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan
Amendment OPA-03/22 and Zoning Amendment ZBA-03/22 — Bonnefield
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-48/22 regarding the Official Plan Amendment Application OPA-03/22
and Zoning By-law Amendment Application ZBA-03/22 submitted by Bonnefield Canadian
Farmland LP III be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 21, 2022
associated with these applications, there were six written public submissions (opposed) and
two verbal presentations (speaking to their written submissions) and that all considerations
were taken into account in Council's decision passing this resolution;
2022 Council Minutes
August 18, 2022
AND THAT Council considers the proposed amendment to be consistent with the Provincial
Policy Statement 2020, the Elgin County Official Plan and the Municipality of Bayham Official
Plan and Zoning By-law;
AND THAT By-law No. 059 being an adopting By-law for Official Plan Amendment No. 29 for
the purpose to change the land use designation for 54 hectares (134 acres) of land and permit
the placement of a permanent large scale supplementary farm dwelling with gross floor area of
321 m2 (3,455 ft2) to seasonally house a maximum twenty-four (24) offshore farm labourers in
the Official Plan of the Municipality of Bayham be presented for enactment;
AND THAT adopted Official Plan Amendment No. 29 be forwarded to the County of Elgin for
approval;
AND THAT the draft Zoning By-law be presented to Council for consideration after such time
as OPA No. 29 receives County of Elgin approval.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Municipal Property Assessment Corporation re Voterlookup.ca
B. Voyent Alert! re Register Today
C. Elgin County re August 9, 2022 Elgin County Council Highlights
D. Southwestern Public Health re 2021 Annual Report
E. Town of Mattawa re Draven Alert
F. Town of South Bruce Peninsula re Mandatory Firefighter Certification
G. Town of Aylmer re Warming and Cooling Centre Policy
H. Township of Puslinch re Summary and Implications of Provincial Bill 109
Municipality of Bayham re 2023 Capital Budget Delayed
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — I be received for information.
o
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CAO-38/22 by Thomas Thayer, CAOIClerk re Appointments to the Elgin Election
Joint Compliance Audit Committee
6
2022 Council Minutes
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
August 18, 2022
THAT Report CAO-38/22 re Appointments to the Elgin Election Joint Compliance Audit
Committee be received for information;
AND THAT Council endorses the appointment of Christene Scrimgeour, Andrew Wright,
Daniel Ross, and Dr. Zachary Spicer to sit on the Joint Elgin Election Compliance Audit
Committee for the period of 2022-2026;
AND THAT the appropriate by-law to confirm these appointments be brought forward for
Council's consideration
-Al V:41Z�
B. Report CAO-39/22 by Thomas Thayer, CAOICIerk re Public Comments Received -
Comment Period for use of the Vienna Community Improvement Reserve Fund
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-39/22 re Public Comments Received - Comment Period for Use of the
Vienna Community Improvement Reserve Fund be received for information;
AND THAT Council direct staff to investigate and report back on the costing of
1) Improvements to the Vienna Community Park, including a multi -purpose court and pavilion;
and,
2) Improvements to the Vienna Memorial Park, including a canoe/kayak boat launch,
walkway, and lined parking;
AND THAT the costing information be included in the 2023-2032 Capital Budget process.
CARRIED
C. Report CAO-40/22 by Thomas Thayer, CAOIClerk re 2023 Blue Box Transition
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-40/22 re 2023 Blue Box Transition be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham hereby opt out of the
option to provide continuation of existing collection services during transition period from July
2023 to December 2025 and allow Producer Responsibility Organizations to take over
provision of recycling services effective July 1, 2023.
WIT::
2022 Council Minutes
August 18, 2022
D. Report CAO-41/22 by Thomas Thayer, CAOIClerk re Port Burwell Lighthouse Heritage
Architectural Services
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-41/22 re Port Burwell Lighthouse Heritage Architectural Services be
received for information;
AND THAT Council accept the quote of $5,150+HST as provided in the Heritage Services
Proposal Letter submitted by a+LINK Architecture Inc. for Heritage Architectural Services for
the Port Burwell Lighthouse.
14. BY-LAWS
A. By-law No. 2022-056 Being a by-law to appoint members to the Elgin Election Joint
Compliance Audit Committee for the 2022 Municipal Election
B. By-law No. 2022-057 Being a by-law to repeal By-law No. 2019-020 and By-law No.
2019-029
C. By-law No. 2022-058 Being a by-law to adopt Official Plan Amendment Number 28
D. By-law No. 2022-059 Being a by-law to adopt Official Plan Amendment Number 29
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2022-056, 2022-057, 2022-058 and 2022-059 be read a first, second and
third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-061 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT confirming By -Law No. 2022-061 be a read a first, second and third time and finally
passed.
CARRIED
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2022 Council Minutes
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 8:39 p.m.
e
MAYOR
August 18, 2022