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HomeMy WebLinkAboutJune 16, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 16, 2022 7:00 p.m. 7:30 p.m. Public Planning Meeting — Proposed Zoning By -Law Amendment 8:00 p.m. Hampton Drain Improvements — Court of Revision PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKSIDRAINAGE SUPERINTENDENT TREASURER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS LORNE JAMES 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 5. A. Ed van der Maarel, Principal Architect, Partner, and Brendon Ager, Senior Architectural Technologist, a+LINK Architecture re Proposed Design — Straffordville Community Centre Expansion — Removal 13.2 C. Report CAO-29/22 by Thomas Thayer, CAOICIerk re Revisions to Straffordville Community Centre Schematic Plans 13.2 D. Report TR-11/22 by Lorne James, Treasurer re Investment Options — Vienna Community Improvement Reserve Fund 13.2 E. Report CAO-30/22 by Thomas Thayer, CAOIClerk re Updated Agreement for Building Services Support — Hillenaar 4. ANNOUNCEMENTS Deputy Mayor Weisler commented that Edison Fest was a success and everyone had lots of fun. 2022 Council Minutes June 16, 2022 Mayor Ketchabaw announced that there is an Open House from 1:00 p.m. to 4:00 p.m. at the Port Burwell Fire Hall honouring Tom Millard for over 40 years of service. Mayor Ketchabaw also announced that there is a Father's Day breakfast on Sunday at the Masonic Lodge in Vienna from 8:00 a.m. to 1:00 p.m. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held May 18, 2022 B. Regular Council Meeting held June 2, 2022 C. Statutory Planning Meeting held June 2, 2022 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the minutes of the Special Council Meeting held May 18, 2022 and the minutes of the Council Meeting held June 2, 2022 be adopted as presented. AND THAT the minutes of the Planning Meeting held June 2, 2022 be amended as discussed and adopted. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action A. Sharon Leger re Request for Four -Way Stop at Oak Street and Ann Street Moved by: Councillor Donnell Seconded by: Councillor Chilcott 2022 Council Minutes June 16, 2022 THAT the correspondence from Sharon Leger re Request for Four -Way Stop at Oak Street and Ann Street be received for information; AND THAT staff investigate and report back on costing and applicability of cautionary pedestrian signage near the intersection of Oak Street and Ann Street in Vienna. CARRIED 11.2 Reports to Council A. Report PS-12/22 by Steve Adams, Manager of Public Works/Drainage Superintendent re Surplus of One (1) Loader Backhoe Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report PS-12/22 re Surplus of One (1) Loader Backhoe be received for information; AND THAT staff continue utilizing the 2006 Case 621 D Loader; AND THAT the Manager of Public Works be delegated authority to surplus the 2011 Case 580 Loader Backhoe, at or above the reserve bid value of $40,000+ HST, in a where is, as is condition via: direct sale; and/or auction services CARRI ED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:32 p.m. The Council Meeting resumed at 7.49 p.m. B. Report PS-13/22 by Steve Adams, Manager of Public Works/Drainage Superintendent re Bulk Item Curbside Pick -Up Financial Impacts Moved by: Councillor Chilcott Seconded by' Deputy Mayor Weisler THAT Report PS-13/22 re Bulk Item Curbside Pickup Financial Impacts be received for information; AND THAT a three-month trial for Bulk Item Curbside Pickup under Option 2, with a $15 user fee, be implemented effective August 2022; AND THAT the trial be supplemented with funds from the Environmental Reserve; AND THAT staff be directed to report back to Council at the October 6, 2022 Council meeting on the program's progress. CARRIED The Council Meeting recessed to host a Court of Revision Drainage Meeting at 8:00 p.m. 3 2022 Council Minutes June 16, 2022 The Council Meeting resumed at 8:33 p.m. and took a short break until 8:42 p.m. C. Report FR-06/22 by Harry Baranik, Fire Chief re Appointment of District Chief — Port Burwell Station Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report FR-06/22 re: Appointment of District Chief — Port Burwell Station be received for information; AND THAT the appropriate by-law appointing Kevin Baker as the District Chief of the Port Burwell Station be brought forward for Council's consideration. HE I a 9 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-06/22 Clarke B. Notice of Passing re Zoning By -Law Z741-2022 —Wall C. Notice of Passing re Zoning By -Law Z743-2022 —Miller D. Notice of Passing re Zoning By -Law Z744-2022 — Klassen E. Notice of Passing re Zoning By -Law Z745-2022 — Thiessen Moved by: Councillor Donnell Seconded by: Councillor Froese THAT items 12.1.1 A — E be received for information. CARRI ED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-38/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Site Plan Agreement — Borm Capital Inc. Report DS-38/22 was pulled from the Agenda. B. Report DS-39/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Site Plan Control By -Law No. 2022-046, Delegating Authority for Site Plan Control and Repealing By -Law No. 2016-047 Moved by: Councillor Chilcott Seconded by: Councillor Donnell I 2022 Council Minutes June 16, 2022 THAT Report DS-39/22 regarding the Bill 109 requirements for changes to the Site Plan Control By-law be received for information; AND THAT By-law No. 2022-046 being a Site Plan Control By-law be presented for enactment. CARRI ED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipal Property Assessment Corporation re Voterlookup.ca B. Voyent Alert! re Register Today C. Elgin County re May 24, 2022 Council Highlights D. The District of Muskoka re Annual Emergency Exercise E. Town of Aurora re Private Member's Bill C-233 "Kiera's Law" Moved by: Councillor Donnell Seconded by: Councillor Froese THAT items 13.1.1 A — E be received for information. ley -Al VVIlX 01 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-27/22 by Thomas Thayer, CAOICIerk re Ontario's Build it Right the First Time — Follow -Up to Council Correspondence Received May 5, 2022 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-27/22 re Ontario's Build It Right The First Time — Follow-up to Council Correspondence Received May 5, 2022 be received for information. B. Report CAO-28/22 by Thomas Thayer, CAOICIerk re Integrity Commissioner/Closed Meeting Investigator/Ombudsman Services Moved by: Councillor Donnell Seconded by: Councillor Chilcott 2022 Council Minutes June 16, 2022 THAT Report CAO-28/22 re Integrity Commissioner/Closed Meeting Investigator/Ombudsman Services be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham agrees to participate with Elgin County regarding the issuance of a joint Request For Proposal (RFP) for Integrity Commissioner/Closed Meeting Investigator/Ombudsman Services. CARRIED C. Report CAO-29/22 by Thomas Thayer, CAOICIerk re Revisions to Straffordville Community Centre Schematic Plans Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-29/22 re Revisions to Straffordville Community Centre Schematic Plans be received for information. AND THAT staff and Architect proceed with the kitchen and portable bar option and approve the schematic plans for the Straffordville Community Centre. AND THAT staff and Architect proceed with working drawings and tender documents. CARRI ED D. Report TR-11/22 by Lorne James, Treasurer re Investment Options — Vienna Community Improvement Reserve Fund Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report TR-11/22 re Investment Options —Vienna Community Improvement Reserve Fund report be received for information; AND THAT staff be directed to invest the funds allocated to the Vienna Community Improvement Reserve Fund (VCIRF) in a one-year fixed GIC through RBC within five business days after July 13, 2022, CARRIED Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT staff be directed to invest an additional $1.5 million in cash on hand in a one-year fixed GIC through RBC within five business days after July 13, 2022. CARRIED E. Report CAO-30/22 by Thomas Thayer, CAOICIerk re Updated Agreement for Building Services Support — Hillenaar 6. 2022 Council Minutes June 16, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-30/22 re Updated Agreement for Building Services Support — Hillenaar be received for information; AND THAT the Council authorize an Agreement between the Municipality of Bayham and Hillenaar Consulting Inc. for the provision of building services for the Municipality of Bayham; AND THAT the appropriate by-law be brought forward for Council's consideration. CARRIED 14. BY-LAWS A. By-law No. 2022-045 Being a by-law to amend by-law 2022-011, being a by-law to appoint municipal officers and employees for the Municipality of Bayham B. By-law No. 2022-046 Being a by-law designating the area within the territorial limits of the Municipality of Bayham as subject to site plan control and to delegate Council's powers pursuant to the provisions of the Planning Act and otherwise establishing regulations and procedures for obtaining approval for development within the said Municipality of Bayham as an area subject to site plan control Moved by: Deputy Mayor Wesiler Seconded by: Councillor Donnell THAT By -Law Nos. 2022-045 and 2022-046 be read a first, second and third time and finally passed. CARRI ED 15. UNFINISHED BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-047 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT confirming By -Law No. 2022-047 be a read a first, second and third time and finally passed. CARRI ED 2022 Council Minutes June 16, 2022 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 9:31 p.m. CARRIED i MAYOR Ft t.