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HomeMy WebLinkAboutFinancial Statements 1996 (Jer , c: _ � a1� THE VILLAGE OF VIENNA Financial Statements December 31, 1996 Barker Stanley 450 Sunset Drive ‘41,04) .<92 & Partners St.Thomas,Ontario CHARTERED ACCOUNTANTS NSR 5V1 Telephone: (519)633-0700 Facsimile: (519)633-7009 April 18, 1997 Village of Vienna P.O. Box 133 VIENNA, Ontario NOJ 1ZO Dear Members of Council: We have completed our audit of the Municipality for the year ended December 31, 1996. Our audit included a review of the accounting systems and internal controls to determine the nature and extent of our audit tests. As a by-product of this process, we have certain observations and comments which we wish to bring to your attention. The municipality has some strong basic internal accounting controls in place. These include restrictive endorsement of cheques upon receipt, cancellation of suppliers' invoices upon payment, and ensuring that only authorized invoices are paid. The effectiveness of these controls is enhanced by the competence and integrity of Lynda. During the course of our audit, we found no evidence of any breakdown in these controls. However, we stress the need for Council to continue to use the administrative controls which are in place. These controls include the use of budgets, and Council's approval of all disbursements. We would like to take this opportunity to thank Lynda for her co-operation and assistance that we received during the course of our audit. Yours very truly, BARKER STANLEY & PARTNERS John . Scott, C.A. Partn JMS/cal THE CORPORATION OF THE VILLAGE OF VIENNA Financial Statements Year Ended December 31, 1996 INDEX SECTION The Village of Vienna Consolidated Financial Statements 1 Financial Information Return 2 The Village of Vienna Unconsolidated Trust Fund 3 THE CORPORATION OF THE VILLAGE OF VIENNA Consolidated Financial Statements December 31, 1996 THE CORPORATION OF THE VILLAGE OF VIENNA Consolidated Financial Statements Year Ended December 31, 1996 Table of Contents PAGE Auditors' Report 1 Balance Sheet 2 Statement of Operations 3 - 4 Notes to the Financial Statements 5 - 8 Barker Stanley 450 Sunset Drive & Partners St. Thomas, Ontario CHARTERED ACCOUNTANTS N5R 5V1 Telephone: (519) 633-0700 Facsimile: (519) 633-7009 AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Village of Vienna We have audited the consolidated balance sheet of The Corporation of the Village of Vienna as at December 31, 1996 and the consolidated statement of operations for the year then ended. These financial statements are the responsibility of the Village's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these consolidated financial statements present fairly, in all material respects, the financial position of the Village as at December 31, 1996 and the results of its operations for the year then ended in accordance with the accounting principles disclosed in Note 1 to the financial statements. St. Thomas, Ontario EafriL Sada/ a Pair/feria April 1, 1997 CHARTERED ACCOUNTANTS • - 1 - THE CORPORATION OF THE VILLAGE OF VIENNA Consolidated Balance Sheet As At December 31, 1996 1996 1995 $ $ ASSETS Unrestricted Cash 563,846 513,486 Taxes receivable 46,365 41,610 Accounts receivable 25,059 13,258 Other current assets 14,012 13,420 649,282 581,774 Restricted Cash 2,299 1,493 TOTAL ASSETS 651,581 583,267 LIABILITIES Accounts payable and accrued liabilities 18,364 46,053 FUND BALANCES AT THE END OF THE YEAR To be used to offset (to be recovered from) taxation or user charges (Note 6) 96,003 95,694 Reserves (Note 4) 537,214 441,520 TOTAL LIABILITIES AND FUND BALANCES 651,581 583,267 See accompanying notes to the consolidated financial statements. - 2 - THE CORPORATION OF THE VILLAGE OF VIENNA Consolidated Statement of Operations Year Ended December 31, 1996 Budget Actual Actual 1996 1996 1995 $ $ SOURCES OF FINANCING Taxation and user charges (Note 1) Residential and farm taxation 200,844 208,698 201,808 Commercial, industrial and business taxation 26,478 30,282 29,713 User charges 102,889 149,159 64,406 Deduct: amounts received or receivable for county and school boards (Note 1(a)(iii)) (137,579) (143,180) (136,806) Grants Canada 1,785 701 14,511 Province of Ontario 97,075 83,294 103,174 Other municipalities 3,204 9,240 2,448 Other Investment income 24,500 21,006 23,062 Other 21,250 14,424 50,559 Fund balances at the beginning of the year To be used to offset (to be recovered from) taxation or user charges (Note 6) 84,712 95,694 92,785 TOTAL FINANCING AVAILABLE DURING YEAR 425,158 469,318 445,660 See accompanying notes to the consolidated financial statements. - 3 - THE CORPORATION OF THE VILLAGE OF VIENNA Consolidated Statement of Operations Year Ended December 31, 1996 Budget Actual Actual 1996 1996 1995 $ $ $ APPLIED TO Current operations General government 81,000 66,721 83,427 Protection to persons and property 10,835 7,849 9,826 Transportation services 39,800 18,441 24,737 Environmental services 122,023 104,661 103,578 Recreation and cultural services 34,000 22,724 30,877 Planning and development 1,500 395 2,386 289,158 220,791 254,831 Capital General government - - 2,829 Transportation services - - 3,000 Recreation and cultural services 65,000 56,831 26,498 65,000 56,831 32,327 Net appropriations to reserves and reserve funds 71,000 95,693 62,808 Fund balances at the end of the year To be used to offset (to be recovered from) taxation or user charges (Note 6) - 96,003 95,694 TOTAL APPLICATIONS DURING THE YEAR 425,158 469,318 445.660 See accompanying notes to the consolidated financial statements. - 4 - THE CORPORATION OF THE VILLAGE OF VIENNA Notes to the Consolidated Financial Statements Year Ended December 31, 1996 1. SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the Municipality are the representation of management prepared in accordance with accounting policies prescribed for Ontario municipalities by the Ministry of Municipal Affairs. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily involves the use of estimates and approximations. These have been made using careful judgments. a) Basis of Consolidation (i) Consolidated Balance Sheet This statement reflects the assets and liabilities of the revenue fund, the capital fund and includes the activities of all committees of Council and the following local boards, which are under the control of council: - Vienna Community Centre Board - Museum Board (ii) Consolidated Statement of Operations This statement reflects the consolidated sources of financing and expenditures of the revenue fund, reserves, and the capital fund of the Municipality and those boards, described in Note 1(a)(i). All interfund sources of financing and expenditures are eliminated with the exception of interest income and expenses arising from loans and advances between the reserve funds and other funds of the Municipality. (iii) Accounting for County School Board Transactions (gross less reduction) The taxation and other revenues with respect to the operations of the school boards, and the County of Elgin are reflected in the Consolidated Statement of Operations but with no effect on the Municipal Fund Balances since the total is shown as a deduction. In addition the expenditures, assets and liabilities with respect to the operations of the school boards, and the County of Elgin are not reflected in these financial statements. (iv) Trust Funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Balance Sheet and Statement of Continuity. - 5 - THE CORPORATION OF THE VILLAGE OF VIENNA Notes to the Consolidated Financial Statements Year Ended December 31, 1996 b) Basis of Accounting (i) Sources of financing and expenditures are reported on the accrual basis of accounting with the exception of principal and interest charges on long-term liabilities which are charged against operations in the periods in which they are paid. (ii) The accrual basis of accounting recognizes revenues as they become available and measurable, expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (iii) Fixed Assets The historical cost and accumulated depreciation for fixed assets are not recorded for municipal purposes. Fixed assets are reported as an expenditure on the Consolidated Statement of Operations in the year of acquisition. (iv) Capital Outlay to be Recovered in Future Years "Capital outlay to be recovered in future years", which represents the outstanding principal portion of unmatured long-term liabilities for municipal expenditures or capital funds transferred to other organizations, is reported on the Consolidated Balance Sheet. 2. OPERATIONS OF SCHOOL BOARDS AND COUNTY OF ELGIN Further to Note 1(a)(iii), the taxation, other revenues, and expenditures of the school boards and the County of Elgin are comprised of the following: School County Boards of Elgin Taxation and user charges 98,852 40,476 Share of taxation of telephone receipts 2,653 1,199 Amounts requisitioned 101,505 41,675 3. TRUST FUNDS Trust funds administered by the Municipality amounting to $527 (1995 - $1,313) have not been included in the Consolidated Balance Sheet nor have their operations been included in the Consolidated Statement of Operations. - 6 - THE CORPORATION OF THE VILLAGE OF VIENNA Notes to the Consolidated Financial Statements Year Ended December 31, 1996 4. RESERVES The total balance of reserves consists of the following: 1996 1995 $ $ Reserves set aside for specific purposes by Council for acquisition of fixed assets 428,001 332,308 for working capital 95,000 95,000 for museum purposes 14,213 14,213 Total reserves 537,214 441,521 Increase for the year 95,693 62,808 5. CONTRACTUAL OBLIGATIONS - MINISTRY OF THE ENVIRONMENT In accordance with the services agreement entered into by the Municipality in 1974 with the Ministry of the Environment, the existing water system is owned and operated by the Ministry. The Municipality is obligated to meet all operating costs and repay the long-term liabilities related to these projects. Included in the Consolidated Statement of Operations are the 1996 charges from the Ministry - water $27,009. The Consolidated Balance Sheet does not reflect any assets or liabilities pertaining to the water system except to the extent of service charges due to the Ministry. Information received from the Ministry as at March 31, 1996, indicates the following: Total Accumulated 1996 outstanding surplus debt long-term (deficit) charges liabilities $ $ $ Water system - share of integrated project (11,941) 3,996 35,206 The operating deficits and long-term liabilities indicated above are not reflected in the accompanying financial statements. - 7 - THE CORPORATION OF THE VILLAGE OF VIENNA Notes to the Consolidated Financial Statements Year Ended December 31, 1996 6. FUND BALANCE AT THE END OF THE YEAR 1996 1995 _ $ The balance on the Consolidated Statement of Operations of municipal equity of $96,003 (1995 - $95,694) at the end of the year is comprised of the following: For general reduction of taxation 77,620 l 84,712 For general reduction of user charges 18,383 10,982 96,003 95,694 7. PUBLIC SECTOR SALARY DISCLOSURE In 1996, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act, 1996, of$100,000 or more by The Corporation of the Village of Vienna. - 8 - ONTARIO MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING 1996 FINANCIAL INFORMATION RETURN Please read instructions before completing (Round amounts to nearest dollar) Municipality: Village of Vienna Status: Regn/Cty/Dist: Elgin Cnty/Mn Code: 3404 from Assessment Roll Is this an upper tier municipality?: n (Y/N) Are merged areas being reported?: n (Y/N) Computer use: ACCOUNTANT'S REPORT THE CORPORATION OF THE VILLAGE OF VIENNA To the Ministry of Municipal Affairs Our audit of the consolidated financial statements of the Corporation of the Village of Vienna for the year ended December 31, 1996 was made for the purpose of forming an opinion on the consolidated financial statements referred to in our auditor's report to the Members of Council, Inhabitants and Ratepayers, dated April 1, 1997. Schedules 1 to 11 of the 1996 Financial Information Return have not been prepared on the same basis as the consolidated financial statements. For the purposes of this report we have performed, at your request, the following procedures in connection with Schedules 1 to 11 of the Financial Information Return of the Corporation of the Village of Vienna for the year ended December 31, 1996: (a) We have compared the amounts disclosed on these schedules to the books and records of the Village of Vienna and found them to be in agreement; (b) We have added and cross-added all schedules and found them to be arithmetically correct; and (c) We have checked the cross-references indicated in the "Cross-References to Other Schedules" section for each of the above-noted schedules, as outlined in the "Instructions for Completing the 1996 Financial Information Return", and found all such cross-references to be in agreement. The above-noted procedures do not constitute an audit of these schedules. Therefore, we do not express an opinion on Schedules 1 to 11 of the 1996 Financial Information Return. St. Thomas, Ontario Ewda Sao4GX PGS r-eL t a April 17, 1997 Chartered Accountants SCHEDULE 1 Village of Vienna ANALYSIS OF REVENUE FUND upper school REVENUES total tier board own For the year ending Dec 31,1996 revenue purposes purposes purposes 1 2 3 4 $ $ $ $ Taxation Taxation from schedule 2LT (or requsitions from schedule 2UT) 1 238,980 41,675 101,505 95,800 Direct water billings on ratepayers --own municipality 2 44,383 44,383 --other municipalities 3 20,349 20,349 Sewer surcharge on direct water billings --own municipality 4 0 --other municipalities 5 0 Subtotal 6 303,712 41,675 101,505 160,532 Payments in lieu of taxes Canada 7 0 Canada enterprises 8 0 Ontario _ The Municipal Tax Assistance Act 9 0 The Municipal Act,section 160 10 0 Other 11 0 Ontario enterprises Ontario Housing Corporation 12 0 Ontario Hydro 13 0 Liquor Control Board of Ontario 14 0 Other 15 0 Municipal enterprises 16 0 Other municipalities and enterprises 17 0 Subtotal 18 0 0 0 0 Ontario non-specific grants Ontario Municipal Support Grant 60 52,788 52,788 Other(specify)_ 61 0 Subtotal 69 52,788 0 0 52,788 Revenues for specific functions Ontario specific grants 29 14,433 14,433 Canada specific grants 30 701 701 Other municipalities--grants and fees 31 9,240 9,240 Fees,service charges and donations 32 63,038 63,038 Subtotal 33 87,412 0 0 87,412 Other revenue Trailer revenue and licences 34 0 _ Licences and permits 35 8,795 8,795 Fines 37 0 Penalties and interest on taxes 38 5,579 5,579 Investment income--from own funds 39 0 --other 40 20,934 20,934 Sale of publications,equipment,etc. 42 0 Contributions from capital fund 43 0 Contributions from reserves and reserve funds 44 50 50 Contributions from non consolidated _ entities 45 0 Other 46 0 47 0 . 48 0 Subtotal 50 35,358 0 0 35,358 Total revenue 51 479,270 41,675 101,505 336,090 SCHEDULE 2LT Village of Vienna ANALYSIS OF TAXATION LOCAL TAXABLE ASSESSMENT MILL RATES For the year ending Dec.31,1996 commercial computer residential commercial residential industrial use and farm &industrial business &farm &business 1 2 3 4 5 $ $ $ I.Own purposes (a)Levied by mill rate General 01010 478,507 37,856 10,255 162.5150 191.1940 police villages at reduced rates 0102 farms at reduced rates 0103 . 01 . 01 Special area rates and police villages . 01 . 01 . 01 . 01 • 01 . 01 01 Subtotal levied by mill rate xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01400 (b)Other charges on tax bills Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01210 Local improvements xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01220 Sewer and water service charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01230 Sewer&water connect'n charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01240 Fire service charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01250 Minimum tax(differential only) xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01260 Municipal drainage charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01270 Garbage collection charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01280 Business improvement area xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01290 xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01300 Subtotal special chg on tax bills xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01310 Total own purposes taxation xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 01320 II.Upper tier purposes (a)Levied by mill rate General 02010 I 478,507 37,856 10,255 74.6580 I 87.8330 Special purposes 02 _ . 02 . 02 . 02 Subtotal levied by mill rate xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02400 (b)Other charges on tax bills Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02210 Local improvements xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02220 Sewer and water service charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02230 Sewer&waterconnect'n charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02240 Fire service charges xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02250 xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02300 Subtotal special chg on tax bills xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02310 Total upper tier taxation xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 02320 III School board purposes Elementary public . 0301 0301 Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 03210 Subtotal elementary public xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 03320 Elementary separate . 0401 0401 . 0401 Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 04210 Subtotal elementary separate xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 04320 Secondary public(or combined elementary&secondary public) Elgin 0 01 464,256 35,419 9,525 182.5020 214.7080 . 0 01 0 0 0 Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 0 210 Subtotal secondary public xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 0 320 Secondary separate(or combined elementary&secondary separate) Elgin 0 01 14,251 2,437 730 180.9030 212.8270 0 01 0 0 0 0 01 0 0 0 Share of'phone and'graph taxn xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 0 210 Subtotal secondary separate xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 0 320 Total all school board taxation xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx xxxxxxxxxx 08320 Village of Vienna TAXES LEVIED SUPPLEMENTARY TAXES TOTAL TAXES residential commercial residential commercial total and farm &industrial business and farm &industrial business cols 6 to 11 6 7 8 9 10 11 12 $ $ $ $ $ $ $ 77,765 7,238 1,961 (464) 1,154 455 88,109 01010 O 0102 O 0103 O 01 O 01 O 01 • 0 01 O 01 O 01 O 01 O 01 O 01 77,765 7,238 1,961 (464) 1,154 455 88,109 2,681 2,681 5,010 5,010 0 0 0 0 0 0 xxxxxxxxxx xxxxxxxxxx 0 0 5,010 2,681 0 0 0 0 7,691 82,775 9,919 1,961 (464) 1,154 455 95,800 35,724 I 3,325 I 901 I (213) ( 531 I 208 I 40,476 02010 0 p2 O 02 O 02 O 02 35,724 3,325 901 (213) 531 208 40,476 1,199 1,199 0 0 0 0 0 O 1,199 0 0 0 0 1,199 35,724 4,524 901 (213) 531 208 41,675 O 0301 O 0301 0 O 0 0 0 0 0 0 O 0401 O 0401 O 0401 0 O 0 0 0 0 0 ; 0 84,728 7,605 2,045 (865) 1,298 510 95,321 0 01 O 0 01 2,487 2,487 84,728 10,092 2,045 (865) 1,298 510 97,808 2,578 519 155 279 3,531 0 01 O 0 01 O 0 01 166 166 2,578 685 155 279 0 0 3,697 87,306 10,777 2,200 (586) 1,298 510 101,505 SCHEDULE 3 Village of Vienna ANALYSIS OF CURRENT REVENUES other FOR SPECIFIC FUNCTIONS Ontario municip'ties fees,service For the year ending Dec 31,1996 specific Canada grants,fees& charges& grants grants service charges donations 1 2 3 4 $ $ $ $ General government 1 955 Protection to persons and property Fire 2 Police 3 Conservation authority 4 Protective inspection and control 5 . 6 Subtotal 7 _ 0 0 0 0 Transportation services Roadways 8 1,224 Winter control 9 Transit 10 Parking 11 -_ Street lighting 12 _ Air transportation 13 _ . 14 Subtotal 15 0 0 1,224 0 Environmental services Sanitary sewer system 16 9,433 Storm sewer system 17 Waterworks system 18 28,520 Garbage collection 19 Garbage disposal 20 _ Pollution control 21 . 22 Subtotal 23 9,433 0 0 28,520 Health services _ _ Public health services 24 Public health inspection and control 25 Hospitals 26 Ambulance services 27 Cemeteries 28 . 29 Subtotal 30 0 0 0 0 Social and family services General assistance 31 Assistance to aged persons 32 Assistance to children 33 Day nurseries 34' . 35 Subtotal 36 0 0 0 0 Recreation and cultural services - Parks and recreation 37 _ 5,000 26,370 Libraries 38 6,216 Other cultural 39 _ 701 1,800 7,193 Subtotal 40 5,000 701 8,016 33,563 Planning and development Planning and zoning 41 Commercial and industrial 42 Residential development 43 `_ Agricultural and reforestation 44 _ Tile drainage/shoreline assistance 45 xxxxxxxxxxxxxx xxxxxxxxxxxxxx xxxxxxxxxxxxx . 46 _ Subtotal 47 0 0 0 0 Electricity 48 _ Gas 49 _ Telephone 50 Total 51 14,433 701 9,240 63,038 SCHEDULE 4 ANALYSIS OF REVENUE FUND materials, EXPENDITURES salaries, services, For the year ending Dec 31,1996 wages and rents and transfers employee net long term financial to own other benefits debt charges expenses funds transfers 1 2 3 4 5 $ $ $ $ $ General government 1 39,190 27,530 Protection to persons and property Fire 2 4,387 661 Police 3 Conservation authority 4 Protective inspection and control 5 969 1,832 6 Subtotal 7 969 0 6,219 0 661 Transportation services Roadways 8 9,055 3,790 10,000 Winter control 9 1,983 Transit 10 Parking 11 Street lighting 12 3,613 Air transportation 13 14 Subtotal 15 9,055 0 9,386 10,000 0 Environmental services Sanitary sewer system 16 Storm sewer system 17 6,730 30,000 Waterworks system 18 3,615 72,538 54,622 Garbage collection 19 18,728 1,000 Garbage disposal 20 3,050 Pollution control 21 . 22 Subtotal 23 3,615 0 101,046 85,622 0 Health services Public health services 24 Public health inspection and control 25 Hospitals 26 _ Ambulance services 27 Cemeteries 28 29 Subtotal 30 0 0 0 0 0 Social and family services __ General assistance 31 Assistance to aged persons 32 _ Assistance to children 33 Day nurseries 34 35 Subtotal 36 0 0 0 0 0 Recreation and cultural services Parks and recreation 37 4,523 12,371 19,369 Libraries 38 296 2,789 Other cultural 39 2,745 Subtotal 40 4,819 0 17,905 19,369 0 Planning and development Planning and zoning 41 395 Commercial and industrial 42 Residential development 43 _ Agricultural and reforestation 44 Tile drainage/shoreline assistance 45 xxxxxxxxxxxxxx xxxxxxxxxxxxx xxxxxxxxxxxxx xxxxxxxxxxxxx 46 Subtotal 47 0 0 395 0 0_ Electricity 48 Gas 49 Telephone 50 Total 51 57,648 0 162,481 114,991 661 SCHEDULE 4 Village of Vienna ANALYSIS OF REVENUE FUND EXPENDITURES inter- For the year ending Dec 31,1996 functional total 8 transfers expenditure $ 6 7 $ $ Total of column 2 includes: 66,720 1 Payments to Ontario in respect of Down- town Revitalization Program loans 81 5,048 2 Accrued interest(enter an amount only O 3 if the change to the accrual basis O 4 was made in this reporting year) 82 2,801 5 O 6 Interest portion of transit debt charges O 7,849 7 included on line 10 83 22,845 8 1,983 9 Total of column 3 includes: O 10 Ministry of the Environment O 11 Provincial projects service charges 3,613 12 --water 52 O 13 --sewer 53 O 14 Provincial projects frontage and O 28,441 15 connection charges --water 57 O 16 --sewer 58 36,730 17 Joint projects operating charges 130,775 18 --water 54 19,728 19 --sewer 55 3,050 PO O.P.P.policing contracts 56 0 •1 Short term interest costs 60 O '2 O 190,283 '3 Total of column 5 includes: O '4 Grants to charitable and non-profit O '5 organizations 62 1,014 O '6 Grants to universities and colleges 63 O '7 Contributions to UNCONSOLIDATED O '8 joint local boards O '9 Health unit 64 _ O 0 30 District welfare board 65 Home for the aged 66 O 31 Recreation board(s) 67 O 32 Fire area board 68 O 33 Suburban roads commission 69 O 34 70 O 35 71 O 0 36 36,263 37 _ine 1 of column 7 includes: 3,085 38 Members of council 72 7,047 2,745 39 O 42,093 40 Line 51 of column 7 includes: 395 41 Payments in respect of long term commit- O 42 ments and liabilities financed from revenue, O 43 as approved by the Ontario Municipal Board O 44 or Council,as the case may be.Exclude xxxxxxxxxxxxx 0 45 debt charges reported in column 2. 73 O 46 O 395 47 O 48 O 49 O 50 O 335,781 51 SCHEDULE 5 Village of Vienna ANALYSIS OF CAPITAL OPERATIONS For the year ending Dec 31,1996 1 Unfinanced capital outlay(Unexpended capital financing)at the beginning of the year 1 Sources of financing Contributions from own funds Revenue fund 2 19,369 Reserves and reserve funds 3 Subtotal 4 19,369 Long term liabilities incurred Central Mortgage and Housing Corporation 5 Ontario Municipal Improvement Corporation 7 Commercial Area Improvement Program 9 Other Ontario housing programs 10 Ontario Clean Water Agency 11 Tile drainage and shoreline property assistance programs 12 The Public Serial debentures 13 Sinking fund debentures 14 15 16 17 Subtotal * 18 0 Grants and loan forgiveness Ontario 20 16,073 Canada 21 0 Other municipalities 22 0 Subtotal 23 16,073 Other financing Prepaid special charges 24 Proceeds from sale of land&other capital assets 25 Investment income From own funds 26 Other 27 Donations 28 21,389 30 31 Subtotal 32 21,389 Total sources of financing 33 56,831 Applications Own expenditures Short term interest costs 34 Other 35 56,831 Subtotal 36 56,831 Transfers of proceeds from long term liabilities to: Other municipalities 37 Unconsolidated local boards 38 Individuals 39 Subtotal 40 0 Transfers to reserves,reserve funds and the revenue fund 41 Total applications 42 56,831 Unfinanced capital outlay(Unexpended capital financing)at the end of the year 43 0 Amount reported in line 43 analysed as follows: Unapplied capital receipts(negative) 44 To be recovered from: --taxation or user charges within term of council 45 --proceeds from long term liabilities 46 --transfers from reserves and reserve funds 47 --other(specify) 48 Total unfinaced capital outlay (unexpended capital financing) 49 0 *amount in line 18 raised on behalf of other municipalities 19 SCHEDULE 6 Village of Vienna ANALYSIS OF CAPITAL GRANTS AND OWN EXPENDITURES CAPITAL GRANTS For the year ending Dec 31,1996 TOTAL Ontario Canada Other OWN grants grants municip'ties EXPENDITURES 1 2 3 4 $ $ $ $ General government 1 Protection to persons and property Fire 2 Police 3 Conservation authority 4 Protective inspection and control 5 6 Subtotal 7 0 0 0 0 Transportation services Roadways 8 Winter control 9 Transit 10 Parking 11 _ Street lighting 12 Air transportation 13 14 Subtotal 15 0 0 0 0 Environmental services Sanitary sewer system 16 Storm sewer system 17 Waterworks system 18 Garbage collection 19 Garbage disposal 20 Pollution control 21 22 Subtotal 23 0 0 0 0 Health services _ Public health services 24 Public health inspection and control 25 Hospitals 26 Ambulance services 27 Cemeteries 28 _ 29 Subtotal 30 0 0 0 OJ Social and family services General assistance 31 Assistance to aged persons 32 Assistance to children 33 Day nurseries 34 35 Subtotal 36 0 0 0 0 Recreation and cultural services Parks and recreation 37 19,369 Libraries 38 Other cultural 39 16,073 37,462 Subtotal 40 16,073 0 0 56,831 Planning and development Planning and zoning 41 Commercial and industrial 42 Residential development 43 Agricultural and reforestation 44 Tile drainage/shoreline assistance 45 xxxxxxxxxxxxxx xxxxxxxxxxxxxx xxxxxxxxxxxxx xxxxxxxxxxxxx 46 Subtotal 47 0 0 0 0 Electricity 48 Gas 49 Telephone 50 Total 51 16,073 0 0 56,831 SCHEDULE 7 Village of Vienna ANALYSIS OF NET LONG TERM LIABILITIES BY FUNCTION 1 For the year ending Dec 31,1996 $ General government 1 Protection to persons and property Fire 2 Police 3 Conservation authority 4 Protective inspection and control 5 6 Subtotal 7 0 Transportation services Roadways 8 Winter control 9 Transit 10 Parking 11 Street lighting 12 Air transportation 13 14 Subtotal 15 0 Environmental services Sanitary sewer system 16 Storm sewer system 17 Waterworks system 18 Garbage collection 19 Garbage disposal 20 Pollution control 21 22 Subtotal 23 0 Health services Public health services 24 Public health inspection and control 25 Hospitals 26 Ambulance services 27 Cemeteries 28 29 Subtotal 30 0 Social and family services General assistance 31 Assistance to aged persons 32 Assistance to children 33 Day nurseries 34 35 Subtotal 36 0 Recreation and cultural services Parks and recreation 37 Libraries 38 Other cultural 39 Subtotal 40 0 Planning and development Planning and zoning 41 Commercial and industrial 42 Residential development 43 Agricultural and reforestation 44 Tile drainage/shoreline assistance 45 46 Subtotal 47 0 Electricity 48 Gas 49 Telephone 50 Total 51 0 SCHEDULE 8 Village of Vienna ANALYSIS OF LONG TERM LIABILITIES AND COMMITMENTS 1 For the year ending Dec 31,1996 $ 1.Calculation of debt burden of the municipality All debt issued by the municipality,predecessor municipalities and consolidated entities :To Ontario and agencies 1 :To Canada and agencies 2 :To other 3 Subtotal 4 0 Plus:All debt assumed by the municipality from others 5 Less:All debt assumed by others :Ontario 6 :Schoolboards 7 :Other municipalities . 8 Subtotal 9 0 Less:Ontario Clean Water Agency debt retirement funds--sewer 10 --water 11 Own sinking funds(actual balances) --general 12 --enterprises and other 13 Subtotal 14 0 Total 15 0 Amount reported in line 15 analysed as follows: Sinking fund debentures 16 Installment(serial)debentures 17 Long term bank loans 18 Lease purchase agreements 19 Mortgages 20 Ontario Clean Water Agency 22 23 24 2.Total debt payable in foreign currencies (net of sinking fund holdings) U.S.$--Cdn$equivalent incl in line 15 above 25 --par value of this amount in U.S.$ 26 Other--Cdn$equivalent incl in line 15 27 --par value of this amount in 28 3.Interest earned on sinking funds and debt retirement funds during the year Own funds 29 Ontario Clean Water Agency--sewer 30 --water 31 4.Actuarial balance of own sinking funds at year end 32 5.Long term commitments and contingencies at year end Total liability for accumulated sick pay credits 33 Total liability under OMERS plans --initial unfunded 34 (payable over yrs)(no.of employees ) --actuarial deficiency 35 (payable over yrs) Total liability for own pension funds --initial unfunded 36 (payable over yrs)(no.of employees ) --actuarial deficiency 37 (payable over yrs) Outstanding loan guarantees 38 (payable over yrs) Commitments and liabilities financed from revenue, as approved by the Ontario Municipal Board or Council,as the case may be --hospital support 39 --university support 40 --leases and other agreements 41 Other(specify). 42 43 44 Total 45 0 SCHEDULE 8 Village of Vienna ANALYSIS OF LONG TERM LIABILITIES AND COMMITMENTS For the year ending Dec 31,1996 total 6.Ontario Clean Water Agency Provincial Projects accumulated outstanding surplus capital debt (deficit) obligations charges 1 2 3 $ $ $ Water projects--for this municipality only 46 --share of integrated project(s) 47 11,941 35,206 3,996 Sewer projects--for this municipality only 48 --share of integrated project(s) 49 principal interest 7.1996 Debt Charges 1 2 Recovered from consolidated revenue fund $ $ --general tax rates 50 --special area rates and special charges 51 --benefitting landowners 52 --user rates(consolidated entities) 53 Recovered from reserve funds 54 Recovered from unconsolidated entities --hydro 55 --gas and telephone 57 56 58 59 Total 78 0 0 Line 78 includes: Financing of one-time real estate purchase 90 Other lump sum(balloon)repayments of L.T.debt 91 8.Future principal and interest payments on EXISTING net debt recoverable from the recoverable from recoverable from consolidated revenue fund reserve funds unconsolidated entities principal interest principal interest principal interest 1 2 3 4 5 6 $ $ $ $ $ $ 1997 60 1998 61 1999 62 2000 63 2001 64 2002-2006 65 2007 onwards 79 Interest to be earned on sinking funds* 69 Downtown revitalization program 70 Total 71 0 0 0 0 0 0 *includes interest to be earned on Ontario Clean Water Agency debt retirement funds 9.Future principal payments on EXPECTED NEW debt 1 1997 72 1998 73 1999 74 2000 75 2001 76 Total 77 0 10.Other notes;please submit other notes in paper copy,and attach supporting schedule as required. principal interest 1 2 11.Long term debt refinanced: $ $ Repayment of Provincial Special Assistance 92 Other long term debt refinanced 93 SCHEDULE 9LT Village of Vienna CONTINUITY OF UPPER TIER AND SCHOOL BOARD LEVIES For the year ending Dec 31,1996 balance at beginning amounts supplementary total amount UPPER TIER of year requisitioned taxes expended levied 1 2 3 4 5 Included in general mill rate for upper tier purposes $ $ $ $ $ General requsition 1 41,149 526 41,675 - Special purpose requisitions Water rate 2 Transit rate 3 0 Sewer rate 4 0 Library rate 5 0 Road rate 6 0 . 7 0 . 8 0 Payments in lieu of taxes 9 0 Telephone and telegraph taxation 10 0 Subtotal levied by mill rate--general 11 0 41,149 526 41,675 40,476 Special purpose requisitions Water 12 0 Transit 13 0 Sewer 14 0 Library 15 0 16 0 17 0 Subtotal levied by mill rate--special rates 18 0 0 0 0 0 Special charges 19 0 Direct water billings 20 0 Sewer surcharge on direct water billings 21 0 Total region or county 22 0 41,149 526 41,675 40,476 pupils' balance at fees,share beginning amounts supplementary of trailer total SCHOOL BOARDS of year requisitioned taxes licences expended 1 2 3 4 5 Elementary public(specify) $ $ $ $ $ 30 . 31 Elementary separate(specify) . 40 41 42 Combined elementary and secondary public Elgin 0 96,865 943 97,808 . 1 Combined elementary and secondary seperate - Elgin 0 3,418 279 3,697 . 1 2 Total school boards 36 0 100,283 1,222 0 101,505 Village of Vienna telephone share of and share of payments balance telegraph Provincial in lieu of total at end taxation grants taxes other raised of year 6 8 9 10 12 11 $ $ $ $ $ $ 1,199 0 0 0 41,675 0 0 0 0 0 0 0 0 0 0 1,199 0 0 0 41,675 0 telephone share of pupils' and payments fees,share balance amount telegraph in lieu of of trailer total at end levied taxation taxes licences raised of year 6 7 8 9 10 11 $ $ $ $ $ $ 0 0 0 0 0 95,321 2,487 97,808 0 0 3,531 166 3,697 0 0 0 98,852 2,653 0 0 101,505 0 SCHEDULE 10 Village of Vienna CONTINUITY OF RESERVES AND RESERVE FUNDS 1 For the year ending Dec 31,1996 $ Balance at beginning of year 1 441,520 Revenues Contributions from revenue fund 2 95,622 Contributions from capital fund 3 Development Charges Act 67 Lot levies and subdivider contrbutions 60 _ Recreational land(the Planning Act) 61 Investment income--from own funds 5 --other 6 122 9 10 11 12 Total revenue 13 95,744 Expenditures Transferred to capital fund 14 Transferred to revenue fund 15 50 Charges for long term liabilities --principal and interest 16 63 20 21 Total expenditure 22 50 Balance at end of year for: Reserves 23 537,214 Reserve funds 24 Total 25 537,214 analysed as follows: Working funds 26 95,000 Contingencies 27 Ontario Clean Water Agency funds for renewals,etc --sewer 28 --water 29 Replacement of equipment 30 51,800 Sick leave 31 Insurance 32 Workers'compensation 33 Capital expenditure--general administration 34 --roads 35 10,000 --sanitary and storm sewers 36 208,700 --parks and recreation 64 13,000 --library 65 --other cultural, 66 _ 14,213 --water 38 141,237 --transit 39 --housing 40 --industrial development 41 --other and unspecified 42 Development Charges Act 68 Lot levies and subdivider contributions 44 Recreational land(the Planning Act) 46 Parking revenues 45 Debenture debt 47 Exchange rate stabilization 48 Waterworks current purposes 49 Transit current purposes 50 Library current purposes 51 Recreation current purposes 52 264 Environmental current purposes 53 3,000 54 55 56 57 Total 58 537,214 SCHEDULE 11 Village of Vienna ANALYSIS OF CONSOLIDATED YEAR END BALANCES 1 2 For the year ending Dec 31,1996 $ $ ASSETS not in Current assets chartered banks Cash 1 566,145 Accounts receivable Canada 2 Ontario 3 21,073 Region or county 4 Other municipalities 5 648 School boards 6 portion of Waterworks 7 taxes rec'ble Other(including unorganized areas) 8 3,338 for business Taxes receivable _ taxes Current year's levies 9 22,900 2,013 Previous year's levies 10 11,658 306 Prior years'levies 11 6,658 55 Penalties and interest 12 5,149 Less allowance for uncollectables(negative) 13 Investments(market value$) Canada 14 Provincial 15 Municipal 16 portion of Other 17 line 20 for Other current assets 18 14,012 tax sale/tax Capital outlay to be recovered in future years 19 registration Other long term assets 20 Total 21 651,581 LIABILITIES not from chartered Current liabilities banks Temporary loans--current purposes 22 --capital--Ontario 23 --Canada 24 --Other 25 Accounts payable and accrued liabilities Canada 26 Ontario 27 3,132 Region or county 28 Other municipalities 29 2,020 School boards 30 Trade accounts payable 31 12,526 Other 32 686 Other current liabilities 33 Net long term liabilities Recoverable from the Consolidated Revenue Fund --general tax rates 34 --special area rates and special charges 35 --benefitting landowners 36 --user rates(consolidated entities) 37 Recoverable from Reserve Funds 38 Recoverable from unconsolidated entities 39 Less:Own holdings(negative) 40 Reserves and reserve funds 41 537,214 Accumulated net revenue(deficit) General revenue 42 77,620 Special charges and special areas(specify) 43 44 45 46 Consolidated local boards(specify) Transit operations 47 Water operations 48 Libraries 49 Cemeteries 50 Recreation,community centres and arenas 51 Museum 52 18,383 53 54 55 Region or county 56 School boards 57 Unexpended capital financing/ (unfinanced capital outlay) 58 Total 59 651,581 SCHEDULE 12 Village of Vienna STATISTICAL DATA For the year ending Dec 31,1996 1.Number of continuous full time employees as at Dec 31 1 Administration 1 Non-line Departmental Support Staff 2 Fire 3 Police 4 Transit 5 Public Works 6 Health Services 7 Homes for the Aged 8 Other Social Services 9 Parks and Recreation 10 Libraries 11 Planning 12 Total 13 0 continuous full time employees December 31 Other 1 2 2.Total expenditures during the year on: $ $ Wages and salaries 14 52,521 Employee benefits 15 3,352 3.Reductions of tax roll during the year 1 (lower tier municipalities only) $ Cash collections:Current year's tax 16 Previous years'tax 17 18,393 Penalties and interest 18 5,331 Subtotal 19 23,724 Discounts allowed 20 Tax adjustments under section 362 and 263 of the --amounts added to the roll(negative) 22 _ --amounts written off 23 Tax adjustments under sections 465,495 and 496 of the Municipal Act --recoverable from upper tier and school boards 24 2,414 --recoverable from general municipal revenues 25 1,530 Transfers to tax sale and tax registration accounts 26 The Municipal Elderly Residents'Assistance Act --reductions 27 --refunds 28 Other(specify) 80 Total reductions 29 27,668 Amounts added to the tax roll for collection purposes only 30 Business taxes written off under subsection 495(1)of the Municipal Act 81 1 4.Tax due dates for 1996 Interim billings:Number of installments 31 2 Due date of first installment(MMDDYY) 32 22996 Due date of last installment(MMDDYY) 33 53096 Final billings:Number of installments 34 2 Due date of first installment(MMDDYY) 35 82996 Due date of last installment(MMDDYY) 36 112896 Supplementary taxes levied with a 1997 due date 37$ long term financing requirements approved by submitted but forecast not 5.Projected capital expenditures and long term gross the OMB not yet app'vd yet submitted financing requirements as at December 31 expenditure or council by OMB/council to OMB/council 1 2 3 4 Estimated to take place $ $ $ $ In 1997 58 In 1998 59 In 1999 60 In 2000 61 In 2001 62 Total 63 0 0 0 0 balance loans in fund outstanding 1 2 $ $ 6.Ontario Home Renewal Plan trust fund at year end 82 527 527 SCHEDULE 12 Village of Vienna STATISTICAL DATA For the year ending Dec 31,1996 7.Analysis of direct water and sewer billings as at December 31 number of 1996 billings residential residential all other computer units units properties use only 1 2 3 Water In this municipality 39 138 40,976 3,407 In other municipalities(specify municipality) Township of Bayham 40 28 16,282 4,067 41 42 43 64 Sewer In this municipality 44 In other municipalities(specify municipality) 45 46 47 48 65 water sewer Number of residential units in this municipality receiving municipal 1 2 water and sewer services but which are not on direct billing 66 8.Selected investments of own sinking funds other as at December 31 own municipalities, municipality school boards Province Federal 1 2 3 4 $ $ $ $ Own sinking funds 83 9.Borrowing from own reserve funds 1 Loans or advances due to reserve funds as $ at December 31 84 10.Joint boards consolidated by this municipality this municipal- contributions ity's share of total board from this total municipal computer expenditure municipality contributions use only 1 2 3 $ $ % 53 54 55 56 57 11.Applications to the Ontario Municipal tile drainage Board or Council shoreline assist- ance,downtown revitalization, other other electricity submitted submitted gas,telephone to OMB to council total 1 2 4 3 $ $ $ $ Approved but not financed as at Dec.31,1995 67 0 Approved in 1996 68 0 Financed in 1996 69 0 No long term financing necessary 70 0 Balance approved but not financed as at Dec.31,1996 71 0 0 0 0 Applications submitted but not approved as at Dec.31,1996 72 0 12.Forecast of total revenue fund expenditures 1997 1998 1999 2000 2001 1 2 3 4 5 $ $ $ $ $ 73 • 13.Municipal Procurement this year number of contracts value 1 2 Total construction contracts awarded 85 Construction contracts awarded at$100,000 or greater 86 THE CORPORATION OF THE VILLAGE OF VIENNA Unconsolidated Trust Fund December 31, 1996 Barker Stanley 450 Sunset Drive & Partners St. Thomas, Ontario CHARTERED ACCOUNTANTS N5R 5V1 Telephone: (519) 633-0700 Facsimile: (519) 633-7009 AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Village of Vienna We have audited the trust fund balance sheet of The Corporation of the Village of Vienna as at December 31, 1996 and the trust fund statement of continuity for the year then ended. These financial statements are the responsibility of the Village's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the trust fund of the Village as at December 31, 1996 and the continuity of trust fund for the year then ended in accordance with the accounting principles disclosed in Note 1 to the financial statements. e`Gt%e St. Thomas, Ontario April 1, 1997 CHARTERED ACCOUNTANTS THE CORPORATION OF THE VILLAGE OF VIENNA Ontario Home Renewal Plan Trust Fund Balance Sheet As At December 31, 1996 ASSETS 1996 1995 $ $ CURRENT Cash 411 413 Ontario Home Renewal Plan Loans receivable 527 900 938 1,313 LIABILITIES Capital balance 938 1,313 See accompanying notes to the financial statements THE CORPORATION OF THE VILLAGE OF VIENNA Ontario Home Renewal Plan Trust Fund Statement of Continuity As At December 31, 1996 1996 1995 $ _ Balance, beginning of year 1,313 1.720 Capital receipts Interest earned 36 54 Expenditures Repayment to Ministry of Housing 388 388 Admistration fees 23 73 411 461 Balance, end of year 938 1.313 See accompanying notes to the financial statements THE CORPORATION OF THE VILLAGE OF VIENNA Ontario Home Renewal Plan Trust Fund Notes to the Financial Statements As At December 31, 1996 1. SIGNIFICANT ACCOUNTING POLICY Basis of accounting Capital receipts and income are reported on the cash basis of accounting. Expenditures are reported on the cash basis of accounting with the exception of administrative expenses which are reported on the accrual basis of accounting, which recognizes expenditures as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. 2. ONTARIO HOME RENEWAL PROGRAM The Ontario Home Renewal Program was established by the Ontario Ministry of Housing in 1973 to provide grants for municipalities to make loans to assist owner occupants to repair, rehabilitate and improve their home to local property standards. Individual loans are limited to $7,500 of which the maximum forgivable portion is $4,000. Ontario Home Renewal Program loans receivable at December 31, 1996 comprise repayable loans of $527 (1995 - $900) and forgivable loans of $nil (1995 - nil). Loan forgiveness is earned and recorded at a rate of up to $600 per year of continued ownership and occupancy. In the event of the sale or lease of the home or in the event of the homeowner ceasing to occupy the home, the balances of the repayable loan and the unearned forgivable loan immediately become due and payable by the homeowner.