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Home My WebLink AboutPort Burwell Council Minutes 1994 11-ern , Village of Port Burwell 0 Minutes Special Council Meeting I January 10, 1994 Present: Reeve Tom Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor and Administrator/Clerk-Treasurer D. Free Call Meeting to Order Declaration of Conflict of Interest 1. 1994 Budget Deliberation 1994 Financial Management Plan Binders were given to the councillors with information for preliminary budget deliberations. The Administrator/Clerk-Treasurer provided a summary of the rationale for the layout of the binders indicating upon the completion of the budget process the binders will be reused in the assemblance of the Councillors Handbooks. A preliminary 1994 budget was prepared by the Administrator/Clerk-Treasurer for all departments independent of department and Board input. Details of this budget were reviewed with Council. A preliminary report was presented by the Administrator/Clerk-Treasurer indicating addtional savings for tax payers if the cost of sewers were to be included in the property taxes. Council reviewed the document and tabled it's findings until more detailed analysis could be assembled. Reeve Nesbitt requested that each councillor providing a list of issues and concerns to be tabled during the 1994 budget process in order that adequate research can be developed to enable consideration during 1994. 1994 budgetary priorities for the councillors are as follows; Councillor Allin Roads & Drainage Master Plan Street Light Program Replacement of roads vehicles & equipment Establish and maintain Reserve Accounts cont'd... Page 2 Councillor Hevenor Establishment of Reserve for Break Wall repairs & additions Adequate funding for the Museum Board Adequate funding for the newly formed Horticultural Society Coucillor Loucks Street Lights for Libbye Avenue area and other areas of community Establishment of a Reserve for sewer services Libbye Ave. area Downtown Improvement visa vie CAUSE Study General community beautification Councillor Epple In agreement with other councillors concerning their proposed programs. Reeve Nesbitt Establishment of Reserve for Break Wall repairs & additions Establishment adequate level of capital reserves New baseball diamond Establish a Sidewalk Program replacing existing detiorated sidewalks and placing new ones in the area of Legion Rapid deficit reduction &reduction of Water/Sewer Rates Placement of Street Lights along County Road 42west of the bridge _ �� 6 �icTiL,q C�y At',e,A.C{ ce ce/J —.we' 2. Motion for Adjournment - Moved by Cindy Ailin Next meeting date and time to be announced fltit t►�� village of Port Burwell Minutes Council Meeting January 11, 1994 Present: Reeve Tom Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor and Administrator/Clerk-Treasurer D. Free Guests: Allan Spicer, David Mason, Chairman of the Museum Board and Bill Baskerville of Long Point Region Conservation Authority Call Meeting to Order Declaration of Conflict of Interest Gordon Loucks, Item#8 1. Adoption of Minutes of Meeting dated December 14, 1993 Tabled. 2. Business Arising from Minutes of Meeting December 14, 1993 Councillor Loucks requested confirmation on contact with Mr. Malcolm Chapman considering his request for a street address change. The Administrator/Clerk-Treasurer confirmed that verbal contact had been made. 3. Delegations 3(a) Long Point Region Conservation Authority - fill control Otter Creek Basin, request for resolution by LPRCA RESOLUTION MOVED BY: Cindy Alla SECONDED BY: Ed Epple The Council of the Village of Port Burwell hereby adopts the fill line regulation proposal as presented in the Long Point Region Conservation Authority's letter to the municipality dated July 21, 1993. The fill line area is defined by the revised mapping as present and amended with the tree line,January 11, 1994. Carried- UNANIMOUSLY: Tom Nesbitt cont'd Page 2. 3(3) Port Burwell Museum Board- David Mason - Presentation of Proposed 1994 Budget The Museum Board budget was presented by Mr. Mason as attached, Council will consider this proposal during its' 1994 budget deliberations. 3(c) Shirley Manion - request for Municipal support (proposed Horticultural Society) RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks Council hereby resolves to permit access to cost free photocopying commensurate with office policy for the Port Burwell and District Horticultural Society. Carried- UNANIMOUSLY: Toni Nesbitt 3(d) Grace Court Trailer Park- Tony Lama - sewage and water billing Grace Court Trailer Park - Tax Roll Corrections Mr. Lama was not in attendance. The matters per his letter are to be discussed and resolved with administration. 4. Correspondence 4 (a) Ministry of Municipal Affairs - Ontario Launches reform of Planning and Development System Received and Filed. 4 (b) County of Elgin- Proposed Policy on the Use&Sale of the County Flag Received and Filed. 4 (c) Committee of Independent Pharmacists-Prohibition of Tobacco Sales in Pharmacies A letter is to be prepared by the Administrator/Clerk-Treasurer. 4 (d) Ministry of the Solicitor General-Position paper"Fire Ground Staffing and Delivery Systems within a Comprehensive Fire Safety Model" Administrator/Clerk-Treasurer is to dialogue with Fire Chief Tom Millard concerning this matter. 4 (e) City of Ottawa- Raise the Flag Day, May 14, 1994 A Village of Port Burwell flag is to be sent to the City of Ottawa in order that they may raise it on May 14th. cont'd Page 3. 4 (f) Ontario Goods Roads Association- Centennial Conference February 20 to 23 Administrator/Clerk-Treasurer and Councillor Hevenor are considering attendance to this conference. 4 (g) Ministry of Transportation-Abandoned Railway Rights of Way Received and Filed. 4 (h) Children's Miracle Network Television- Request to sell Lottery Tickets The Administrator/Clerk-Treasurer is to make contact for clarification in this matter. 4 (i) County of Agin-January 22, 1994, Workshop for Elgin Communities to identify priorities, issues and opportunities D. Free and Reeve Nesbitt to attend this conference. 4 (j) CNIB - Request for$300.00 sponsor grant for 1994 Reeve Nesbitt to deal with this issue at the County level. 4 (k) Ministry of Municipal Affairs- Social Contract municipal input Received and Filed. 4 (1) Province of Ontario/Federal Government - Infrastructure Needs and Priorities of Municipalities Received and Filed. 4 (m) Ontario Clean Water Agency- Response to application for Municipal Assistance Received and Filed. 4 (n) Rural Ontario Municipalities Association(ROMA) - Notice of Annual Meeting RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Ed Epple Council hereby authorizes the attendance of D. Free and J. Hevenor to the ROMA 1994 Conference February 6, 1994 to February 9, 1994. Carried- UNANIMOUSLY: Tom Nesbitt cont'd page 4. 5. Fire Department Remuneration RESOLUTION MOVED BY: Cindy ARM SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Port Burwell Fire Department to submit to the Administrator/Clerk-Treasurer on a quarterly basis the information with respect to earned honorariums to all Volunteer Firemen, Deputy Fire Chief and Fire Chief considering By-Law 90-05. The summary of earned honorariums to be submitted each year on or about the dates as follows: March 7 June 7 September 7 December 7 Carried- UNANIMOUSLY: Tom Nesbitt 6. Year End Report - Brian Wolfe Received and Filed. 7. Purchase ("Trade in") of Office Laser Printer- See Memo D. Free RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby consents to the spending of monies in the approximate amount of$1,800.00 as appropriated within the 1993 Capital Budget for the purchase of a new laser printer for the Village Municipal Offices. Carried- UNANIMOUSLY: Tom Nesbitt cont'd Page 5. 8. Water/Sewers Arrears Unit #20 Maple Meadows RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby consents to accepting the offer of Port Burwell Family Residences,Maple Meadows Non-Profit Housing Corporation in the settlement of the account for Unit 20 within the complex in the amount of$300.00 Carried- UNANIMOUSLY: Tom Nesbit 9. Roads Management Study Request for Proposal- See Memo and Letter Tenders have been received and will be reviewed by D. Free and Councillor Allin for recommendation. 10. Resignation of Animal Control Contractor - See Attached Letter December 31, 1993, D. Whitney RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Bin-well hereby accepts the resignation of the Animal Control Contractor Donald Whitney effective January 31, 1994 and instructs the Administrator/Clerk-Treasurer to commence proceedings for the tendering for Animal Control Services immediately. Carried- UNANIMOUSLY: Tom Nesbitt 11. Discontinuance of Fog Horn- Letter Honourable G. Knutson, M.P. Administrator/Clerk-Treasurer is to assemble information in order to halt termination efforts of the fog horn. 12. Ministry of Municipal Affairs - Interprovincial Student Exchange Program Administrator/Clerk-Treasurer was directed to process an application for one student to assist with Recreation, Culture and Tourism. cont'd Page 6. 13. Review and approval of Accounts Payable and cheques RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of $16,473.04 and the approval of cheques as attached in the amount of$898.80. Carried- UNANIMOUSLY: Tom Nesbitt 14. Financial Reporting review Reviewed and Filed. 15. Committee Reports County The next meeting is to be held on January 25, 1994. Museum Board See attached minutes. Administrator/Clerk-Treasurer is to investigate a security system for the Museum. Roads Road sanding will begin on Wednesday January 19, 1994. Recreation Board The next meeting will be held on January 26, 1994. Community Policing No report. Cause Committee No report. Fire Department No report. 16. New Business None. cont'd Page 7. 17. Committee of the Whole RESOLUTION MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Cindy Allin. Carried- UNANIMOUSLY: Tom Nesbitt RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Cindy Allin 18. Motion to Adjourn MOVED BY: Gordon Loucks / / It r/ / ' ,,,,.,,/ , 1tcrn '' 1,1 Setup : Accounts Payable SAFETY 06 Jan 94 Accounts Payable Beg : 00 000 00 End: 31 Dec 93 Type : A GENERAL VILLAGE : Advanr'e Container of Canada 13 , 910 . 56 Amtelecom Inc . 554 . 85 Andrews Mechanical 56 . 18 Bennett Stationery Ltd. 430 . 85 Canada Law Book Inc . 45 . 74 CIBC Visa Centre 1, 205 . 34 Computer Station 46 . 00 Development Engineering 434 . 93 Evans Supply Ltd. 412,t04 Harbour Lights 17 . 50 Home Town Flowers 28 . 75 Jackson, Ruth 150 . 00 Koolen Electric 2, 246 .44 Minister of Finance 1, 693 . 27 Municipal World Inc . 71 . 82 Natural Resource Gas Ltd. 209 .43 OE London Inc . 886 . 65 Office World 35 . 31 Ontario Hydro 101 . 00 Owl-Lite Rentals 59 . 34 Port Burwell Home Hardware 314 . 32 Port Burwell Museum Board 30 . 00 Quill Corporation 118 . 31 Recycle London 603 . 56 - Sanitary Collection Services 21, 674 . 10 Scotty' s 25 . 68 % Sportswood Printing 118 . 45 St . Thomas\City of 36 . 38 Treasurer of Ontario 29, 735 . 00 7 c3 Van Den Eeckhout, Doris 45 . 00 Vienna Farm Equipment 119 . 95 Vienna Home Center Ltd. 176 . 06 Trade Accounts payable 5, 617 . 16 u ' - 8, 000 . 00 RECREATION BOARD: Bazaar & Novelty 2, 228 . 43 Stephenson' s Freshmart 98 . 69 MUSEUM BOARD: ��o G Gallery 132 86 . 75 Nan-Sea Publications 146 . 58 /4; V?3 ,0/ b y` TOTAL ACCOUNTS PAYABLE 91, 830 .42 y 0? Description Beg: 00 000 00 End: 31 Dec 93 Type: A VILLAGE UI- II'URT BURWELL 0 0 8 0 5 0 8050 Payee Date Amount Roloson, Brad 15 Dec 93 898 . 80 ROLOSONB Payment #19 898 . 80 898.80 K5395 2252-L100E P00511 43 PRINTED IN CANADA K5395 MCBEE NO J40263 L2 1�J r at eo 100,/b, GST REGISTRATION NO; DATE tic //3 19 9,..12 M //Z / 0/4--At At,4 SOLD BY C.O.O. CHARGE ON ACCOUNT ACCOUNT FORWARD a. FOl P. note( CI a ��h 4cCSUBTOTAL f QR`�, //� GST,,•• $' q(-) U -6UBTOTAL3</S0 I _ PST � � .•• TOTAL 4: `:)g, IZEDIFORM6 5B525E MCP. PATENTED 1963.1966,1979 Village of Port Burwell Minutes Council Meeting January 25, 1994 Incamera Delegation Long Point Conservation Authority 6:30 p.m. See Memo Dated December 20, 1994 Present: Reeve Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor, Administratror.Clerk-Treasurer Free Guests: Allan Spicer, Kevin Bradfield Call Meeting to Order Tribute to Ken Kirkpatrick by Tom Nesbitt We are all saddened by the loss of our dear employee and friend Ken Kirkpatrick. Councillors and reeves came and went but Ken was the one who made this village work. The endless extra hours of snow removal, broken pipes and drainage problems were fixed without complaint because Ken knew it had to be done. He always performed his job above and beyound the call of duty and he never waved a job description around. He always did jobs with less equipment than was required but knew it was the best the village could give him to work with. Ken made many councils look good and handled many of our problems for us without complaint; it was always, give Ken a call and see what he can do about it and knowing in your mind, it would be taken care of. Ken was a loving famil man our our thoughts go out to them at this time. We want to assure them that we will do our best to look after them as Ken looked after all of us. Ken was a rare man who truly will be irreplaceable to this village. Thee term "a great man" is too often wrongly used to describe politicians, sports stars and rock stars, when in reality it should be reserved for those who - over time have proven they truly care and always help their fellow man. One of those men in Port Burwell was Ken Kirkpatrick. Tom Nesbitt cont'd /1 l page 2. Declaration of Conflict of Interest 1. Adoption of Minutes of Meeting dated December 14, 1993 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the December 14, 1993 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business Arising from Minutes of Regular Council Meeting December 14, 1993 None. 3. Adoption of Minutes of Meeting dated January 10, 1994 Special Council Meeting RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the January 10, 1994 Special Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 4. Business Arising from Minutes of Special Council Meeting January 10, 1994 None. 5. Adoption of Minutes of Meeting dated January 11, 1994 Regular Council Meeting RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the January 11, 1994 Regular Council Meeting. cont'd page 3. UNANIMOUSLY: Reeve Tom Nesbitt 6. Business Arising from Minutes of Regular Council Meeting January 11, 1994 None. 7. Correspondence 7(a) Thames Valley District Health Unit - Tri County Meeting Received and Filed. Administrator/Clerk-Treasurer to attend meeting on behalf of the Village, time permitting. 7(b) Ministry of Nartural Resources - Changes in Fishing 1994 Received and Filed. 7(c) Ministry of Culture, Tourism and Recreation - Response to Request for Funding Received and Filed. 7(d) Village of Port Burwell - Staff Changes RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby instructs the Administrator/Clerk-Treasurer and Reeve to execute the "Terms of Settlement" for the Secretary Bookkeeper, Colleen Wiebe. UNANIMOUSLY: Reeve Tom Nesbitt 8. Interim Levy By-Law 94-01 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-01, being a by-law to authorize a levy prior to the adoption of the annual estimates. cont'd page 4. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a Second and Third time and passed. Reeve Tom Nesbitt Administrator/Clerk-Treasurer David Free 9. Public Works Supersisor Contract Position RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor The Council of the Village of Port Burwell hereby instructs the Administrator/Clerk- Treasurer to offer and execute the terms of the attached letter to Kevin Bradfield, dated January 25, 1994 with respect to the Full Time, Temporary employment as Public Works Supervisor Commencing immediately. UNANIMOUSLY: Reeve Tom Nesbitt 10. Inter Governmental Purchasing Association (IGPA) -Memo D. Free - Proposed Resolution RESOUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Corporationn of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to process membership into the St. Thomas - Elgin Intergovernmental Cooperative Purchasing Association in order to effectively and efficiently purchase goods and services which are used within the Municipality of the Village of Port Burwell. The Administration will always be cognizant of goods and services which are available within the muncipality and will at all times consider use of local business towards the operations of the Village . UNANIMOUSLY: Reeve Tom Nesbitt 11. Curb Study and Environmental Concerns for Port Burwells Public Beaches - T. Nesbitt A letter and resolution are to be prepared by Administrator/Clerk-Treasurer. cont'd page 5. 12. Roads and Drainage Management Study Request for Proposal Update - C. Allin A reccomendation by Administrator/Clerk-Treasurer and Councillor Allin will be made at the February 8, 1994. 13. Annexation OPA#2 Update - Letter to MMA A verbal report was given by Administrator/Clerk-Treasurer indicating that the O.P.A. should be complete by February 28, 1994. 14. Discontinuance of Fog Horn and Navigational Aids Letter Canadian Coast Guard - Mr. H. Jones Response Letter Port Burwell - D. Free A meeting is to be arranged by the Department of Fisheries and Oceans with M.L.A. and M.P. in attendance. 15. Long Point Region Conservation Authority RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple WHEREAS the Village of Port Burwell is a coastal community on Lake Erie at the mouth of the Otter Creek and; WHEREAS the community's existance has unique and sepparate concerns with regards to the water shed of the Otter Creek and: WHEREAS the Long Point Conservation Authority and its' Board of Directors facilitates the municipal input of those communities within the Otter Creek water shed, the Council of the Village of Port Burwell hereby respectfully requests separate and unique representation for its' community to be accepted by the Long Point Region Conservation Authority Board in order that the concerns and the effects of the upstream communities on our municipality can so be addressed. It is also requested that the Long Point Region Conservation Authority adjust its' constitution to permit one voting member from the Village of Port Burwell on the Board - persons of which are to be named at a later date. UNANIMOUSLY: Reeve Tom Nesbitt coni c! page 6. 16. East Elgin Municipalities Meerting January 19, 1994 Report - T. Nesbitt Reeve Nesbitt provided a summary of the meeting indicating that amalgamation is not an issue for East Elgin, only shared services and expertise 17. Review and approval of Accounts Payable and cheques RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of $49,138.59 and the cheques as attached in the amount of$5,629.30. UNANIMOUSLY: Reeve Tom Nesbitt 18. Financial Reporting review The financial report will be reviewed at the budget meeting February 9, 1994 - 7:00 p.m. 19. Committee Reports County The passing of Ken Kirkpatrick was acknowledged in County Council where Reeve Nesbitt paid special tribute to the municipal employee of over 25 years. The County is targeting for a 0%increase separate from pay equity increases, in the 1994 budget over the 1993 budget. Museum Board K. Emerson is to arrange shared services meeting for the Vienna and Port Burwell Museums. Fire Department Councillor Loucks suggested that recognition be given to the Fire Department for their efforts of "First Response". cont'd page 7. Roads Councillor Allin is soliciting quotes for body repairs to the Public Works truck as well as quotes to replace the truck. Council and employees are on standby, considering the forecasted bad weather conditions. Recreation Board 1994 Budget Meeting to be held on January 26, 1994. Community Policing No report. Cause Committee No report. Meeting date is to be announced in the immediate future. 20. Old Business None. 21. New Business None. 22. Committee of the Whole RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Gordon Loucks. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Gordon Loucks cont'd page 8. 23. Adjournment - Motion RESOLUTION MOVED BY: Gordon Loucks Motion to Adjourn. / 011, ' Setup: Accts Payable - Other SAFETY 25 Jan 94 Accts Payable - Other Beg : 00 000 00 End: 31 Jan 94 Type : 0 GENERAL VILLAGE : dr As _ . - ma - . 111 - _ . _ . - -- 13 , 940 . 56 �(r Amtelecom Inc . 82 . 22 P Aylmer Fire Equipment 473 . 80 Barber Fuels Ltd. 441 . 25 Beaver Lumber 30 . 29 Bennett Stationery Ltd. 418 . 46 Canadian Assoc. of Fire Chiefs 341 . 05 Canadian Linen Supply 28 . 89 4/4111110 Craig, Gordon 1, 000 . 33 '=� Estate of Elsie Kaufman 48 .47 Giffels Associates Limited 843 . 79 Home Town Flowers 28 . 75 Jackson, Ruth 150 . 00 Koolen Electric 2 , 246 .44 Minister of Finance 1, 774 . 74 Municipal World Inc . 71 . 82 Nan-Sea Publications 146 . 58 Ontario Assoc . of Property Sta 40 . 00 Ontario Hydro 450 . 00 Ontario Plumbing Inspectors 35 . 00 Quill Corporation 52 . 84 Raven & Company 4, 815 . 00 .01040, 'Recycle London 60-3 . 56 1, -/ Sanitary Collection Services —24 , 635 .15 Sportswood Printing 53 . 07 Treasurer of Ontario 31, 337 . 90 Van Den Eeckhout, Doris 45 . 00 Vienna Home Center Ltd. 1, 190 . 19 Village of Port Burwell 398 . 40 Wester Ontario Waterworks 10 . 00 RECREATION BOARD: Bazaar & Novelty 3 , 342 . 64 Village of Port Burwell 99 . 60 Ar MUSEUM BOARD: Harold' s Electric 42 . 80 / Village of Port Burwell 99 . 60 < Sub Total Payables 89, 318 . 19 ACCRUALS Audit accrual 8 , 000 . 00 Sub Total Accruals - 8, 000 . 01 AO,/� Total Payables • - • G/- C Desliption Beg: 00 000 00 End: 31 Jan 94 Type : 0 / Village of Port Burwell Supplementary Accounts Payable for review consideration January 25, 1994, Council Meeting Vendor Amount Approved Amount to be App'd Cheques to be App'd Jan. 11, 1994 Jan. 11, 1994 Jan. 25, 1994 Council Mtg Council Mtg Council Mtg Mainline $0.00 $1,546.75 $1,546.75 S.W.O.T.A. $0.00 $455.20 $455.20 Canada Post $0.00 $321.00 $321.00 Laura Harding $0.00 $50.00 $50.00 Postalia $0.00 $103.50 $103.50 R.O.M.A. $0.00 $424.79 $424.79 A.M.O. $0.00 $412.88 $412.88 Ontario Hydro $101.00 $1,576.26 $1,576.26 Amtelecom ** $554.85 $472.63 $472.63 NRG ** $209.43 $56.86 $266.29 Receiver General $542.50 Total Chqs to be Approved $5,629.30 if Page 1 Village of Port Burwell Minutes Special Council Meeting February 9, 1994 Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Hevenor, Councillor Allin, Councillor Epple and Administrator/Clerk-Treasurer Call Meeting to Order Declaration of Conflict of Interest 1. 1994 Budget Deliberation Review of Municipal Boards and Department Submissions Budgets as provided by the various boards and departments were reviewed, questions will be addressed through Council representatives for further clarification. The Administrator/Clerk-Treasurer will incorporate the department information into the budget for futher analysis. 2. Water/Sewer Rates 1994 The Administrator/Clerk-Treasurer provided analysis to incorporate sewer system costs within the mill rate rather than within user charges. Preliminary analysis indicates savings for the rate payers however, the institution of the system requires refinement. A Public Meeting has been tentatively scheduled for February 22, 1994 at 6:30 p.m., at the Trinity Parish Hall to discuss public concerns. 3. 1994 Capital Projects Borrowing Deferred. 4. Municipal Marina Considerations Awaiting a presentation by the Long Point Conservation Authority before financial decisions will be made. 5. Memorial Trailer Park Rental Rates Deferred. cont'd ... 1;Z(// ' page 2. 6. Motion to Adjourn MOVED BY: Gordon Loucks Village of Port Burwell Council Meeting February 8, 1994 Minutes Present: Reeve Tom Nesbitt, Councillor Allin, Councillor Loucks, Councillor Epple, Councillor Hevenor and Administrator/Clerk-Treasurer Guests: LPRCA Meeting-Jim Oliver, Floyd Sanderson and Margaret Howey on behalf of Jack Petrie, Council Meeting - David McCord, Kevin Bradfield and Allan Spicer Meeting with LPRCA 6:30 pm (Incamera) - LPRCA Special Committee -J. Oliver Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Meeting dated January 25, 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the January 25, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business Arising from Minutes of Meeting January 25, 1994 None. 3. Federal Infrastructure Program Received for further discussion and 1994 Budget Deliberations. 4. Correspondence Green Lane Environmental Group - Order in Council ` J Received and filed. cont'd page 2. Community Action Awards - Call for Nominations 1994 Received and filed. Letter from Deutsch regarding tree cutting. Councillor Hevenor will be addressing this issue. Kirkness Consulting Letter regarding OPA#2 Received and filed. Elgin Municipal Association Aylmer Fair Board, funding requests, 1994 budget item. 5. Insurance Proposal RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby accepts the proposal for Liability Insurance as per letter dated January 21, 1994 as presented by OME Insurance Brokers Limited in the amount of$12,336.06 for the fiscal year of 1994 starting February 2, 1994 to February 1, 1995. UNANIMOUSLY: Reeve Tom Nesbitt 6. Request for Rezoning 22 Erieus Street Tabled. cont'd page 3. 7. Purchase of Office Filing System (Shared Costs) RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby approves the purchase DATA File records Management filing system and hardware in the amount of$4,300 with distribution of costs to the various departments and groups as follows; Village Operations $1,300.00 Water & Sewage System $1,000.00 Recreation Department $500.00 Museum $500.00 Milton Tower $1,000.00 Total $4,300.00 This purchase is part of the 1994 Budget. UNANIMOUSLY: Reeve Tom Nesbitt 8. Municipal Borrowing By-Law 94-02 RESOLUTION MOVED BY: Cindy Alin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-02, being a by-law to authorize the borrowing of operating funds from the CIBC Bank, in the amount of$150,000.00 UNANIMOUSLY: Reeve Tom Nesbitt BY-LAW Read a Second and Third Time and passed. Reeve Tom Nesbitt Administrator/Clerk-Treasurer David Free cont'd page 4. 9. Roads Management Study Request for Proposal RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor The Council of the Village of Port Burwell hereby accepts the proposal for the Roads and Drainage Needs Program as presented by Cyril Demeyere Engineers in the amount of$11,500.00 plus GST - study to commence immediately. Ministry of Transportation to provide 50% funding in this matter. UNANIMOUSLY: Reeve Tom Nesbitt 10. Environmental Youth Corp. An application is to be submitted. 11. Environmental Concerns Vienna Sewage System & Curb Study RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks WHEREAS the Village of Port Burwell is located on the mouth of the Otter Creek and whereas the Village of Port Burwell has taken extraordinary steps towards environmental concerns within this community considering recycling, composting and; WHEREAS the Municipality derives the majority of commerce from tourism predominantly the beaches on the east side of Otter Creek and on the west side of the Otter Creek and; WHEREAS the Village of Port Burwell is in receipt of a "curb study" prepared by the Long Point Region Conservation Authority in concert with the Ministry of the Environment and; WHEREAS indicated in the previously said study that 66% of the bacterial pollution found in the Otter Creek comes from the Village of Vienna's defunct septic systems and; cont'd page 5. WHEREAS in previous years the beaches in Port Burwell have had to have been closed as a result of high bacterial counts and; WHEREAS the Village of Port Burwell once enjoyed the luxury of pristine beaches and a level of tourism significantly greater that what is occurring today; THE Council of the Village of Port Burwell hereby requests the Council of the Village of Vienna to expedite the processes whereby they will be in a position to obtain sanitary sewer systems and sewage treatment facilities in order to reduce the environmental effect and the further financial encumberents upon our community. It is further identified that the environmental legislation indicates that the source of the pollution is subject to financial penalties in order to comply, with legislation. It is the desire of this municipality to have the Ministry of the Environment enforce the legislation to its' letter of the law in order to correct these problems and their effect on Port Burwell. IT is further requested that monies collected from fines for environmental pollution be forwarded to this municipality in order that we may return to the municipality the effects of the further financial burden the result of the reduced business which has been experienced as a result of the reputation of the beaches in Port Burwell resulting from the pollution generated from Vienna. The Council of the Village of Port Burwell also holds concern respecting the laws of the Ministry of the Environment as they are aware of this study and are cognizant to its' facts and findings and have financed in portion this study with the exception of the findings thereof; UNANIMOUSLY: Reeve Tom Nesbitt A letter as presented by Administrator/Clerk-Treasurer is to be sent to the Village of Vienna with courtesty copies to be sent to Rob Baird -MOE, Peter North - MLA, Gar Knutsen - MP, Bayham Township, - Minister of the Environment. 12. Water Break 43 Robinson Street A letter and invoice will be sent to Mr. Chirico concerning the water break. cont'd page 6. 13. Review and approval of Accounts Payable and cheques RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$11,422.97 and the cheques as attached in the amount of$600.00 UNANIMOUSLY: Reeve Tom Nesbitt 14. Financial Reporting 1993 & 1994 Review Received and filed. 15. Terms of Understanding - Raven and Company RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple The Council of the Village of Port Burwell has reviewed the Letter of Understanding and Terms of Engagement dated December 8, 1993 from the Municipal Auditors, Raven & Company understanding the terms therein, hereby directs the Reeve and the Administrator/Clerk-Treasurer to sign on behalf of the Municipality the letter as presented. UNANIMOUSLY: Reeve Tom Nesbitt 16. Committee Reports County Library Committee -A meeting was held in Shedden, program cuts were discussed. Museum Board No report. cont'd page 7. Fire Department No report. Roads Equipment needs being summarized for the 1994 Budget Meeting. Community Policing Detachment Planning Meeting - February 9, 1994, George Allen to attend and give a report to Councillor Epple. Community Policing Workshop -April, 1994, Councillor Epple to attend. Cause Committee Administrator/Clerk-Treasurer to prepare a report for Community Futures by March 3, 1994. BTA No report. 16. Old Business Koolen Electric is to be contacted to repair several street lights, and to take the Christmas lights down. 17. New Business A Horticultural Society has been formed with members being: Shirley Manion President Kaye Vaughan Secretary/Treasurer Gary Russel Vice President Janet Russel Director 18. Committee of the Whole RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: CindyAllin BE IT RESOLVED, the Council of the Village of Port Burwell moves into the Committee of the Whole appointing Chairperson, Ed Epple. UNANIMOUSLY: Reeve Tom Nesbitt cont'd page 8. RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Ed Epple RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor Council hereby resolves to counter the proposal from the lawyer of Colleen Wiebe with the terms of the personnel memo from D. Free with regards to the resolution of this matter under the advisement of the Village's lawyer. UNANIMOUSLY: Reeve Tom Nesbitt 19. Motion to Adjourn MOVED BY: Cindy Allin Village of Port Burwell Consolidated Financial Reporting as at January 31, 1993 by D. R. Free Administrator/Clerk-Treasuer Setup: Balance Sheet SAFETY 08 Feb 94 Balance Sheet Beg: 00 000 00 End: 31 Jan 94 Type : A CASH Petty Cash 200 . 00 Bank - General account 22 , 970 . 24- Bank - Museum account 416 . 12 Bank - Recreation account 2 , 640 . 18- Bank - Nevada account 21, 788 . 16 3 , 206 . 14- RESTRICTED Bank - Restcd Fire Truck Res 9, 020 . 27 TAXES RECEIVABLE Taxes receivable 54 , 918 . 87 Penalties and interest 0 . 00 Tax Registration\tax sale 0 . 00 Allowance for Uncollectables 0 . 00 54 , 918 . 87 USER CHARGES RECEIVABLE Water\Sewer Accounts 9, 735 . 39- Water\Sewer Penalty\Interest 623 . 01 9, 112 . 38- ACCOUNTS RECEIVABLE Government of Canada 2 , 940 . 82 Government of Ontario 1, 844 . 49 Other Municipalities 0 . 00 School Boards 0 . 00 Other - sub ledger 12 , 529 . 77 17, 315 . 08 Total Assets 68, 935 . 70 TEMPORARY LOANS Chartered Banks 115, 000 . 00 PAYABLES AND ACCRUALS Goverment of Canada 0 . 00 Government of Ontario 0 . 00 Other Municipalities 70 . 97- School Boards 127 . 30- Trade Accounts Payable 46 , 011 . 63 Accrued Liablilities 8 , 000 . 00 Description Beg: 00 000 00 End: 31 Jan 94 Type : A Setup : Balance Sheet SAFETY 08 Feb 94 Balance Sheet Beg: 00 000 00 End: 31 Jan 94 Type : A Accrued Payroll 0 . 00 Accrued Payroll Deductions 5, 296 . 18 Accrued Vacation Pay 5, 224 . 56 64 , 334 . 10 OVER\UNDER LEVYS Over\Under Levy 1, 194 . 47 RESERVES Municipal Fund Balances 105, 883 . 34- Reserves\Reserve Funds 78, 326 . 95 Unfinanced Capital Operations 37, 000 . 00- Year to Date Surplus\Deficit 49, 092 . 06- 113 , 648 . 45- Total Liabilities\Reserves 66, 880 . 12 Balance\Proof 2 , 055 . 58 Description Beg: 00 000 00 End: 31 Jan 94 Type : A Analysis: Consolidated Stmt of Operation SAFETY 08 Feb 94 IT, I d ' Consolidated Stmt of Operation (1) (2) (3) (4) (5) (6) ' r- Begin 01 Jan 94 01 Jan 93 01 Jan 94 01 Jan 93 01 Jan 93 00 000 00 ' Period 1: - End 31 Jan 94 31 Jan 93 31 Jan 94 31 Dec 93 31 Dec 93 00 000 00 ' Type A A A A B ' (less) 1- Begin 00 000 00 00 000 00 01 Jan 93 00 000 00 00 000 00 00 000 00 ' Period 2: - End 00 000 00 00 000 00 31 Jan 93 00 000 00 00 000 00 00 000 00 I- Type A ' Ratios: % of Account ' Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 0 0 0 0 ' Description January 94 January 93 94-93 Diff 1993 Actuals 1993 Budget ' SOURCES OF FINANCING 'Taxation and user charges: 'Residential taxation 0.00 0.00 0.00 415,184.67 406,821.00 'Comm. & ind. taxation 0.00 0.00 0.00 47,316.36 0.00 'Business taxation 0.00 0.00 0.00 14,564.09 0.00 'Taxation from other government 0.00 0.00 0.00 12,760.17 13,400.00 'Water & sewer billings 0.00 0.00 0.00 184,103.42 239,218.00 'User charges 15,714.83 6,550.27 9,164.56 251,777.10 251,004.97 'Total taxation & user charges 15,714.83 6,550.27 9,164.56 925,705.81 910,443.97 'Grants: 'Province of Ontario 0.00 0.00 0.00 139,212.24 148,150.00 'Government of Canada 5,000.00 0.00 5,000.00 7,155.45 17,937.10 'Other municipalities 0.00 0.00 0.00 9,132.00 8,333.00 'Total grants 5,000.00 0.00 5,000.00 155,499.69 174,420.10 'Other: 'Sale of land 0.00 0.00 0.00 0.00 0.00 'Donations 0.00 0.00 0.00 1,550.00 6,000.00 'Investment income 129..5 9.40 120.14 383.16 500.00 Penalties\Interest - Taxation 0.00 910.51 910.51- 8,821.05 8,000.00 Penalties\Interest - Wtr\Sewer 0.00 0.00 0.00 2,551.92 3,000.00 'Total other 129.54 919.91 790.37- 13,306.13 17,500.00 'Deduct: Amts for Cty & School boards 0.00 60,855.71 60,855.71- 280,596.71 280,596.71 'Appropriations from reserves 0.00 0.00 0.00 0.00 0.00 'Municipal fund balances, begin 'ning of year 'To be used to offset(recovered 'from taxation or user charges 0.00 0.00 0.00 0.00 0.00 'Total 0.00 0.00 0.00 0.00 0.00 'Total financing available ' during the year 20,844.37 53,385.53- 74,229.90 813,914.92 821,767.36 'APPLIED TO: ' CURRENT OPERATIONS 'General government 11,468.14 8,112.78 3,355.36 232,420.16 247,932.76 'Fire protection 123.88 1,267.33 1,143.45- 27,003.35 29,325.00 'Other protection to persons ' and property 2,305.00 951.00 1,354.00 14,364.14 15,258.00 'Transportation services 5,081.42 9,052.91 3,971.49- 115,171.01 117,351.00 'Sanitary sewers 2,501.04 60.00 2,441.04 140,835.48 144,945.00 'Waterworks system 4,951.42 3,915.75 1,035.67 97,724.27 96,273.00 'Garbage collection 0.00 5,005.83 5,005.83- 54,487.02 60,697.00 'Recreation & culture services 3,230.95 3,620.60 389.65- 115,517.49 111,162.00 'Planning and Development 0.00 0.00 0.00 23,171.63 21,500.00 'Total Current Operations 29,661.85 31,986.20 2,324.35- 820,694.55 844,443.76 ' CAPITAL OPERATIONS 'Roadways 0.00 0.00 0.00 4,002.16 7,500.00 'Street lighting 0.00 0.00 0.00 1,161.92 0.00 'Land 0.00 0.00 0.00 0.00 0.00 'Harbour 0.00 0.00 0.00 0.00 0.00 'Recreation & culture services 0.00 0.00 0.00 1,897.50 2,000.00 'Fire Fighting equipment 0.00 0.00 0.00 3,352.31 6,300.00 ' Description January 94 January 93 94-93 Diff 1993 Actuals 1993 Budget Jr 1 1 Analysis: Consolidated Stmt of Operation SAFETY 08 Feb 94 Ir � i i i it II Consolidated Stmt of Operation (1) (2) (3) (4) (a) (6) II 1— Begin 01 Jan 94 01 Jan 93 01 Jan 94 01 Jan 93 I 01 Jan 93 00 000 00 II Period 1: --I End 31 Jan 94 31 Jan 93 31 Jan 94 31 Dec 93 31 Dec 93 00 000 00 II I— Type A A A A B II (less) — Begin 00 000 00 00 000 00 01 Jan 93 00 000 00 00 000 00 00 000 00 II Period 2: End 00 000 00 00 000 00 31 Jan 93 00 000 00 00 000 00 00 000 00 II I— Type A II Ratios: I of Account II Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 10 0 0 0 I II Description January 94 January 93 94-93 Diff 1993 Actuals 1993 Budget II IiWater & Sanitary Sewer System 0.00 0.00 0.00 6,003.24 0.00 IlOther 1,493.00 0.00 1,493.00 15,584.82 19,000.00 II IITotal Capital Operations 1,493.00 0.00 1,493.00 32,001.95 34,800.00 II IINet appropriations to reserves 0.00 0.00 0.00 0.00 0.00 II IITOTAL CURRENT & CAPITAL 31,154.85 31,986.20 831.35- 852,696.50 I 879,243.76 II IlOffset of operations 0.00 0.00 0.00 0.00 0.00 Il Capital operations not yet Ilfinanced 0.00 0.00 0.00 0.00 0.00 II IITOTAL APPLICATIONS - YEAR 31,154.85 31,986.20 831.35- 852,696.50 I 879,243.76 . IISURPLUS (DEFICIT) 10,310.48- 85,371.73- 75,061.25 38,781.58- 57,476.40- II II II II II II II II Il II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II Description January 94 January 93 94-93 Diff 1993 Actuals 1993 Budget p i i i I , II Analysis: Trial Balance SAFETY 08 Feb 94 IF' I I I d Trial Balance (1) (2) (3) (4) (5) (6) 1- Begin 01 Jan 94 01 Jan 93 01 Jan 94 00 000 00 00 000 00 00 000 00 Period 1: -d End 31 Jan 94 31 Jan 93 31 Jan 94 00 000 00 00 000 00 00 000 00 I- Type A A A (less) 1-- Begin 00 000 00 00 000 00 01 Jan 93 00 000 00 00 000 00 00 000 00 Period 2: -d End 00 000 00 00 000 00 31 Jan 93 00 000 00 00 000 00 00 000 00 I-- Type A Ratios: % of Account Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 0 0 0 0 I Description January 94 January 93 94-93 Diff (Petty cash 0.00 0.00 0.00 'Bank - general account 21,517.19- 13,524.98- 7,992.21- 'Bank - recreation board 5,147.68- 346.77- 4,800.91- 'Bank - museum board 399.91- 134.48- 265.43- 'Bank - nevada account 5,429.52 3,810.00 1,619.52 Bank - fire truck reserve 0.00 0.00 0.00 Taxes receivable 3,703.58- 1,199.47- 2,504.11- 'Taxes penalties\interest 0.00 0.00 0.00 Tax registration\sale 0.00 0.00 0.00 Allowance\uncollectable 0.00 0.00 0.00 IWater\sewer receivable 25,353.34- 6,642.54- 18,710.80- IWater\sewer penalties\interest 0.00 0.00 0.00 (Canada - employment\immig 0.00 0.00 0.00 (Canada - gst 456.32 4,059.49- 4,515.81 (Canada - misc 0.00 0.00 0.00 Ontario - moe sewers 0.00 0.00 0.00 Ontario - moe recycling 0.00 0.00 0.00 Ontario - roads grant 0.00 0.00 0.00 Ontario - mnr 0.00 0.00 0.00 Ontario - lcbo 0.00 0.00 0.00 Elgin County 0.00 0.00 0.00 Elementary public schools 0.00 0.00 0.00 Elementary separate schools 0.00 0.00 0.00 Secondary public schools 0.00 0.00 0.00 (Secondary separate schools 0.00 0.00 0.00 Other receivables 0.00 5,086.66- 5,086.66 Temporary bank loans 0.00 2,000.00- 2,000.00 I Canada - misc 0.00 0.00 0.00 Ontario - misc 0.00 0.00 0.00 Municipalities - misc 0.00 17,277.99 17,277.99- 'School boards - misc 0.00 43,636.70 43,636.70- 'Payables - sub ledger 44,655.59- 3,491.56- 41,164.03- 'Accrued liablilities 0.00 0.00 0.00 Accrued payroll 0.00 0.00 0.00 (Accrued payroll deductions 3,514.70 2,631.73 882.97 Accrued vacation pay 881.06- 132.48 1,013.54- Over\under levy 0.00 0.00 0.00 Reserve - water system 0.00 0.00 0.00 Reserve - working funds 0.00 0.00 0.00 Reserve Fund - fire truck 0.00 0.00 0.00 Revenue fund balance 0.00 0.00 0.00 Water system fund balance 0.00 0.00 0.00 Sewer system fund balance 0.00 0.00 0.00 (Recreation fund balance 0.00 0.00 0.00 lUnfinanced capital 0.00 0.00 0.00 Taxation residential 0.00 0.00 0.00 Taxation commercial\industrial 0.00 0.00 0.00 Taxation business 0.00 0.00 0.00 Taxation local improvements 0.00 0.00 0.00 Taxation penalty and interest 0.00 910.51 910.51- 'Grants in lieu - LCBO 0.00 0.00 0.00 Grants in lieu - MMR 0.00 0.00 0.00 I Description January 94 January 93 94-93 Diff V 1 1 1 1 1 II Analysis: Trial Balance SAFETY 08 Feb 94 Ir i I i 1 1 1 it Trial Balance (1) (2) (3) (4) (5) (6) 1- Begin 01 Jan 94 01 Jan 93 01 Jan 94 00 000 00 00 000 00 00 000 00 Period 1: -I End 31 Jan 94 31 Jan 93 31 Jan 94 00 000 00 00 000 00 00 000 00 I- Type A A A (less) 1- Begin 00 000 00 00 000 00 01 Jan 93 00 000 00 00 000 00 00 000 00 Period 2: - End 00 000 00 00 000 00 31 Jan 93 00 000 00 00 000 00 00 000 00 I- Type A Ratios: % of Account Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 0 0 0 0 I Description January 94 January 93 94-93 Diff Direct water billing 0.00 0.00 0.00 Direct sewer billing 0.00 0.00 0.00 Federal dredging grants 0.00 0.00 0.00 Federal recycling grants 0.00 0.00 0.00 Federal community futures 5,000.00 0.00 5,000.00 Ontario roads grant 0.00 0.00 0.00 Ontario student grants 0.00 0.00 0.00 Ontario EYC grant 0.00 0.00 0.00 Ontario pay equity 0.00 0.00 0.00 Ontario unconditional grants 0.00 0.00 0.00 Bayham recycling 0.00 0.00 0.00 Elgin urban roads rebate 0.00 0.00 0.00 Recreation revenue 7,012.10 5,813.94 1,198.16 Museum revenue 32.05 4.98 27.07 Other user charges 8,670.68 731.35 7,939.33 Donations 0.00 0.00 0.00 Investment income 129.54 9.40 120.14 Wages - general government 3,875.18 2,779.28 1,095.90 Wages - fire department 0.00 240.00 240.00- Wages - other protection 2,230.00 886.00 1,344.00 Wages - transportation 3,866.17 4,224.58 358.41- Wages - sewage works 1,279.12 0.00 1,279.12 Wages - water works 2,013.88 2,407.50 393.62- Wages - garbage collection 0.00 0.00 0.00 Wages - recreation 0.00 0.00 0.00 Wages - museum 0.00 0.00 0.00 Wages - Planning\development 0.00 0.00 0.00 Exps - general government 7,592.96 5,333.50 2,259.46 Exps - fire department 123.88 1,027.33 903.45- Exps - other protection 75.00 65.00 10.00 Exps - transportation 1,215.25 4,828.33 3,613.08- Exps - sewage works 1,221.92 60.00 1,161.92 Exps - water works 2,937.54 1,508.25 1,429.29 Exps - garbage collection 0.00 5,005.83 5,005.83- Exps - recreation 3,109.54 3,507.08 397.54- Exps - museum 121.41 113.52 7.89 Exps - Planning\development 0.00 0.00 0.00 Capital - roadways 0.00 0.00 0.00 Capital - street lighting 0.00 0.00 0.00 Capital - harbour 0.00 0.00 0.00 Capital - recreation\culture 0.00 0.00 0.00 Capital - fire fighting 0.00 0.00 0.00 Capital - sanitary sewer 0.00 0.00 0.00 Capital - other 1,493.00 0.00 1,493.00 Reserve tsf - fire trucks 0.00 0.00 0.00 Reserve tsf - water 0.00 0.00 0.00 Reserve tsf - working capital 0.00 0.00 0.00 Levy - County of Elgin 0.00 17,091.71 17,091.71- Levy - Elementary Public 0.00 28,446.60 28,446.60- Levy - Elementary Separate 0.00 0.00 0.00 Levy - Secondary Public 0.00 15,317.40 15,317.40- Levy - Secondary Separate 0.00 0.00 0.00 Description January 94 January 93 94-93 Diff II 1 i 1 p Analysis: Trial Balance SAFETY 08 Feb 94 r I i i it Trial Balance (1) (2) (3) (4) (5) (6) 1— Begin 01 Jan 94 01 Jan 93 01 Jan 94 00 000 00 00 000 00 00 000 00 II Period 1: -j End 31 Jan 94 31 Jan 93 31 Jan 94 00 000 00 00 000 00 00 000 00 I-- Type A A A (less) 1— Begin 00 000 00 00 000 00 01 Jan 93 00 000 00 00 000 00 00 000 00 Period 2: -j End 00 000 00 00 000 00 31 Jan 93 00 000 00 00 000 00 00 000 00 I— Type A Ratios: % of Account Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 0 0 0 0 Description January 94 January 93 94-93 Diff IILPRCA 0.00 0.00 0.00 Potal Accounts 2,096.57 0.00 2,096.57 Description January 94 January 93 94-93 Diff 8 Setup : Accts Payable - Other I' SAFETY 08 Feb 94 Accts Payable - Other Beg: 00 000 00 End: 28 Feb 94 Type : A GENERAL VILLAGE : _.44x..,ance_.Cont i.nar of .-__.---- Amtelecom Inc . 810 . 81 Barber Fuels Ltd. 522 . 73 Bennett Stationery Ltd. 180 . 17 Canadian Linen Supply 19 . 26 CIBC Visa Centre 825 . 40 Evans Supply Ltd. 1, 007 . 86 Giffels Associates Limited 859 . 00 Laemer' s Trucking 729 . 63 McBee Systems of Canada Ltd. 1, 127 . 03 Merwood C. Smith 195 . 50 Municipal World Inc . 65 . 85 Natural Resource Gas Ltd. 247 . 70 Newman Flowers 200 . 00 Office World 55 . 22 Ontario Good Roads Association 110 . 00 Oxford Communications Ltd. 11 . 50 Port Burwell Home Hardware 231 . 44 Purolator Courier Ltd. 19 . 10 /fr% Rccycic London - ^3 �' ROMA Insurance Program Inc . 498 . 81 ROMA 0 . 36 - Shell Canada Products Limited 25 . 99 Sportswood Printing 53 . 07 St . Thomas\City of 9 . 10 St . Thomas Elgin Purchg Assoc 50 . 00 Vienna Home Center Ltd. 5 . 52 Village of Port Burwell 576 . 00 Workers Compensation Board 50 .49 RECREATION BOARD : Laemer ' s Trucking - Rec Board 1, 495 . 43 Village of Port Burwell 1, 440 . 00 MUSEUM BOARD : AK q Sub Total Payables ACCRUALS Audit aoarual _— 8 , 0Q0- 0 - Sub Total Accruals 8 , 000 . 00 99 Total Payables Descriptioi Beg: 00 000 00 End: 28 Feb 94 Type : A VILLAGE OF PORT BURWELL 0 0 8 2 4 3 8243 Payee Date Amount Fanshawe College 07 Feb 94 600 . 00 FANSHAWE Fashawe College - OETC Trng 600 . 00 600 . 00 K5395 2252-L100E P00511 43 PRINTED IN CANADA K5395 MCBEE ■ J40263 L2 SEE 4 ' 94 10 : 49 FR FANSHALJE C . E . A1021 PAGE . 002 APPLICATION FORMRe Mt jill SCHOOL OF CONTINUING EDUCATION P.O. BOX 4005 11104 LONDON, ONTARIO N5W 5H1 TELEPHONE:(519)452-4444 FAX:(519)452-1343 HAVE YOU PREVIOUSLY ATTENDED FANSHAWE COLLEGE? NO ❑ YES ❑ IF YES,PRINT STUDENT NUMBER(IF KNOWN) SURNAME FIRST NAME SECOND NAME DATE OF BIRTH DAY MONTH YEAR SEX: I FEMALE APT/UNIT# ADDRESS CITY PROVINCE POSTAL CODE HOME THIS ADDRESS IS: PERMANENT MAIUNG ADDRESS PHONE LOCAL MAILING ADDRESS NUMBER AREA CODE PHONE NUMBER BUSINESS PHONE NAME OF EMPLOYER NUMBER AREA CODE PHONE NUMBER OCCUPATION HOW DID YOU FIND OUT ABOUT OUR COURSES? (Please check only one response) A. O Received LOOK to LEARN in London Free Press F. Saw Advertisement in Computer Literate B. p Picked up LOOK to LEARN at Public Library 0. Told by Manager at Work C. 11 Picked up LOOK to LEARN at A&P Store H. Told by a Friend D. ❑ pickod upLOOK to LEARN at pan awe College J. C] Heard Advertisement on Radio E. 0 Read Adertisement in London Free K. 0 Other COURSE NUMBER COURSE NAME START DATE/TIME LOCATION TOTAL FEE (If Listed In Course Guide) - 1�� 7,3 ,,� 2,,C-,i1,441.20/� At .— foo . • 'REGISTRATION WILLNOTBE PROCESSED WITHOUT TOTAL FEE PAYMENT. TOTAL FE PAYABLE b OQ. PAYMENT WILL BE MADE BY: ri_ t• . R #4 ' ° °, !Is _ii e41 ❑ OWN CHEQUE e F ' �._!.m,,,,1 ."4:; u Y ❑ CASH tvf �'y. O dry'. _ YYi Y O .i 1,,44.l iryi " u ❑ VISA CARD# — The information collected on this form Is EXPIRY MM/YY collected under the legal authority of the CARDHOLDERS SIGNATURE Colleges and Universities Act R.S.O. 198o,C.272,as:R.R.O. 1980.Reg.640. ❑ MASTERCARD CARDS The Information Is used for the —_ _ adrnlnistratve and statistical purposes of the College and/or the ministries and agencies of the Government of Ontario EXPIRY MM/YY and the Governr ntofCanada.For further Information, please contact the Dean, ❑ MONEY ORDER cutekaoeRssrctxAtuRE School of Continuing Education,Fanahawe College,P.O.Box 4006,London.Ontario, ❑ OTHER CHEQUE: NAME: telephone(519)452.4444. ADDRESS: GE3 4 ' 94 10: 4EFRS" FANSHAIJE C . E . A1021 PAGE . 001 Post-It"brand fax transmittal memo 7671 *of pages' ��ot.i/2 a /"2�L From ✓- -' Co. Co. g7q- 4.34.-3 PI Mona e S�Z - (4•.,‘c{3� Faze Fax fr sera» BASIC WiF�•W�tT1:R 1RFATIFTT • 'lbs'coarse is dei ed o'ii�ase pardcipant s:,•, •kaawledgc'of was•tearatcr treatment.plant•.• opetadoas and on-she-job efficiency;•„•Basic :: co�ccpts to be covered• include •::.Bsc oI y loBY.-d�9 Tmatment, The Activated .•.. Sludge Process,,'..: mdieb Teting. : •' ' Asvirdcri 2S.F1� Course $600 . .., .. ;BASICWAIFRTREA'TNErfr .: • TION;= • The Course, is.:de•signed'to' intense'•the; pmt's knagAedgc'of,ovatLr c•-'''a•pians • dais cad oattx�}ob Y..( °:to be coveted Inctude.Sa Up3i 'P c1»i4 6 ciist►6 of Watt'soiaces::CoaBg?d • on, Flocculation, .Se4imeatation;,:,Fiitration,•. ;.ex Warr Mkxobiotogy CEUs Awarded! 2.5 FEE Cotasc • $6.0 INIs” xE ENVIRCNMEN1- • d teWisttalion c44 3 all for price and .5*(.., ExVR'1�) e tet IteatMe icconceAtstoD wastewa 100.8 ioicgY.pr`' OPS- �.itictob ess. . covetry courseSacteriologY Judge_roc to rt' deatmennclucle theactivendt besting• nalorin at�isinlection Chtcnnat� `�5 days Mon-Fri(4215:110 2a.tet Audit tE1y�jR172) . �n&Audit tEIovideiniorma- . waste Reduction to audd and to complete a Nitllower costs. MinisUY u°�e . tion required waste lMer 7)3 days Village of Port Burwell Minutes Council Meeting February 22, 1994 Present: Reeve Tom Nesbitt, Councillor Hevenor, Councillor Epple, Councillor Loucks, Councillor Allin and Administrator/Clerk-Treasurer Guests: Kevin Bradfield, Gary Russel (part time)and Sergeant Doug Peer (part time) Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of meeting dated February 8, 1994 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the February 8, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated February 8, 1994 Councillor Loucks suggested that a letter and invoice be sent to Mr. Chirico as soon as possible. 2..er,a-P—A 6 t.r,, ,oTI Z 13R�,4 L ,n-T ,a < A Councillor Hevenor spoke to Mrs. Deutsch with regards to the tree near her property. The removal of this tree will be addressed in the 1994 budget deliberations. 3. Correspondence 3 a) Village of Port Stanley - 1994 Mill Ra es i Received and Filed. /Sid � cont'd ... U Village of Port Burwell Minutes Special Council Meeting March 3, 1994 Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Hevenor, Councillor Epple (part time), Councillor Allin and Administrator/Clerk-Treasurer Guests: Chuck Raven and Brad Millson of Raven & Company, Roger Moyer and John Maddox of the Ministry of Municipal Affairs Call to Order Declaration of Conflict of Interest 1. Committee of the Whole MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby resolves to move into Committee of the Whole appointing Cindy Allin Chairperson. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby resolves to move out of Committee of the Whole. CARRIED: Cindy Allin 2. Motion to Adjourn MOVED BY: Cindy Allin Village of Port Burwell Minutes Council Meeting March 8, 1994 Present: Reeve Tom Nesbitt, Councillor Hevenor, Councillor Epple, Councillor Loucks, Councillor Allin and Administrator/Clerk-Treasurer Guests: Kevin Bradfield, Mario Chirico, Marion Patterson, Elizabeth Rusk and Allan Spicer Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated February 22, 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the February 22, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated February 22, 1994 Mr. Chirico identified the fact that the invoice for the water break at his property at 43 Robinson Street was too costly. Council identified that the Village must recover the cost of the water, the topic will be discussed at a later date. 3. Adoption of Minutes of Special Council Meeting dated February 9, 1994 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the February 9, 1994 Special Council Meeting. cont'd ... page 2. UNANIMOUSLY: Reeve Tom Nesbitt 4. Business Arising from Minutes of Meeting February 9, 1994 None. 5. Adoption of Minutes of Special Council Meeting dated March 3, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the March 3, 1994 Special Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 6. Business Arising from Minutes of Meeting March 3, 1994 None. 7. Delegations Marion Patterson & Elizabeth Rusk - Snow Removal - Recycling Program Ms. Patterson &Ms. Rusk expressed their concerns with regards to the snow which accumulates at the end of their driveways and in turn requested that the Public Works Department clear their driveways. Council agreed that this winter has been exceptionally harsh and that there has been substantial snowfall which probably will not occur again. Ms. Patterson &Ms. Rusk also questioned some recycling issues, the Village Office will investigate and provide information. 8. Correspondence Green Lane Environmental Group - Project Pride Received and Filed. Town of Tillsonburg - Bill 120 (Residents Right Act) Tabled. cont'd ... page 3. Port Burwell - Bayham Royal Canadian Legion Received and Filed. 9. Hiring of Secretary/Bookkeeper I RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby authorizes the Reeve and the Administrator/Clerk-Treasurer to offer and execute the attached personnel agreement with the Secretary/Bookkeeper I, forthwith binding the corporation for the 1994 fiscal year. UNANIMOUSLY: Reeve Tom Nesbitt 10. Introduction Water & Sewer Rates 1994 By-Law 94-03 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the introduction of By-Law 94-03, being a By-Law to set water and sewer user rates in the Village of Port Burwell for the fiscal year of 1994. UNANIMOUSLY: Reeve Tom Nesbitt BY-LAW PASSED 11. Water Meter Read Out Deficiency Listing - Memo D. Free A list of water meter deficiencies was presented to Council. Letters are to be sent to the violators immediately enforcing compliance. cont'd ... page 4. 12. Introduction of Animal Control By-Law 94-04 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby supports the introduction of By-Law 94-04, being a By-Law to regulate, restrict and prohibit the keeping of animals in the Village of Port Burwell. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-04 Tabled for further review by council 13. Introduction of Canine Control By-Law 94-05 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the introduction of By-Law 94-05, being a By-Law to license and regulate dogs. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-04 Tabled for further review by council 14. Summer Students Hiring -Memo from D. Free Council consented to the hiring of summer students as follows: Summer Student Tourism & Recreation Director - 1 Quebec Exchange Student/Tourism & Recreation Assistant - 1 Tourism Students - 2 Public Works Students - 3 Records Management Student - 1 cont'd ... page 5. 15. Remuneration of Administrator/Clerk-Treasurer RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby authorizes and directs the Reeve to ratify the attached personnel agreement with the Administrator/Clerk-Treasurer on behalf of the municipality, forthwith binding the corporation. UNANIMOUSLY: Tom Nesbitt 16. Social Contract visa vie Port Burwell -Memo D. Free A letter was written to the Social Contract Secretariat which addressed MMA's and the Auditors concerns with regard to compliance with the spirit of the Social Contract Legislation Bill 48. A response is anticipated within the week and will be distributed to council, auditors, and MMA. 17. Introduction of Municipal Charges 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the charges for goods and services supplied by the municipality for 1994 and retroactively for 1993, as per the attached Schedule "A". UNANIMOUSLY: Reeve Tom Nesbitt 18. Ministry of Transportation Annual Expenditure Summary Tabled. cont'd ... page 6. 19. Review of Accounts Payable and cheques RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$5,649.94, and cheques in the amount of$535.00 UNANIMOUSLY: Reeve Tom Nesbitt 20. Review of Financial Reporting Not available at the time of the meeting. 21. Filing Systems Update The Administrator/Clerk-Treasurer informed Council that the training has been completed and that the filing is under way commensurate with the system criteria. 22. Committee Reports County Library Budget Meeting - discussed cutting an additional $60,000 to equal a 0% increase. The Reeve Nesbitt will be attending two County Meetings March 22, 1994 and March 25, 1994. Museum Board No report. Fire Department No report. Roads No report. cont'd ... page 7. Recreation Board Baseball Registration is to be held on Saturday March 19, 1994 10:00 a.m. to 2:00 p.m. and Saturday March 26, 1994 10:00 a.m. to 12:00 p.m. First annual Cribbidge Tournament to be held March 13, 1994 at the Parish Hall prizes to be donated by the Recreation Board. Next Board meeting to be March 31, 1994. Community Policing Councillor Epple circulated some procedures that have been in place since 1992, however will be updated by Constable Doug Peer. Cause Committee No report. BTA No report. 23. Old Business Councillor Hevenor informed the assembled that the muncipalitys request for a voting member on the Board of Directors was revoked. 24. New Business Councillor Allin requested an update on the 1994 Trailer Park rates. Concencus was that this issue is to be part of the 1994 Budget process. 25. Committee of the Whole RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moved into Committee of the Whole appointing Chairperson, Jim Hevenor UNANIMOUSLY: Reeve Tom Nesbitt cont'd... Page 8 MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Jim Hevenor 26. Motion to Adjourn MOVED BY: Gordon Loucks Schedule "A" Charges for Goods and Services Supplied by the Municipality Photocopies .25 cents per page "NOTICE" photocopies will not be done "while you wait", documents must be dropped off at the office and picked up at a set time. Special arrangements or financial arrangements must have written consent from the Municipal Office. Faxes $1.00 per page incoming or outgoing Village pins $1.00 each (plastic) Tax Certificates $50.00 each Work Order $50.00 each Certificates Zoning Certificates $50.00 each Dog Tags $12.00 for a male or spade female $22.00 for a female Lottery Licenses $15.00 for bingo $5.00 for draw Commissioner of $15.00 Documents Requests for $5.00 Statement of accounts NSf Cheques $25.00 / di2/ Official Plan $270.00 g6( Amendment Applications cont'd ... page 2. Water turn-on/off $50.00 Zoning $270.00 Applications Minor Variance $270.00 Applications Note Extraneous services performed by office staff apart from standard operations charges as follows: Staff & Village Services Administrator/Clerk-Treasurer - $55.00 per hour Building and By-Law Enforcement Officer - $36.25 per hour Secretarial Staff - $32.00 per hour Public Works Staff - $31.57 per hour Other Employees - hourly rate x 2.2 Contractors - as billed plus 10% administration charge Planning,Legal and Engineering Consultants - as billed, plus 10% administration charge Special Meetings with Council - $500.00 Miscellaneous Services Grass Cutting Equipment: Riding Lawn Mower - $10.00 per hour Weed Eater - $5.00 per hour Tractor - $25.00 per hour Tractor Cutter - $7.00 per hour Backhoe - $50.00 per hour Village of Port Burwell Minutes Council Meeting March 22, 1994 Present: Reeve Tom Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor and Administrator/Clerk-Treasurer Guests: Suzanna Mantel, Kevin Bradfield, Hugh Brooks, Anna Brooks, Doug Brooks, Constable Doug Peer and Allan Spicer Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of meeting dated March 8, 1994 RESOLUTION MOVED BY: James Hevenor SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the March 8, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated March 8, 1994 Mario Chirico offered$400.00 on the $2,800.00 water bill, concerning the water line break at Mamma Pizza Restaurant, 43 Robinson Street. This offer will be considered and a decision will be made regarding this issue 3. Correspondence Tillsonburg Resolution - Bill 120 - Tabled From March 8, 1994 Received and Filed. Greenlane - Letter Received and Filed. ROMA Insurance Program Inc. Received and Filed. cont'd ... page 2. 4. By-Law 94-04 -Animal Control, Previously Tabled BY-LAW TABLED. Questions with regards to this By-Law are to be addressed by the Administrator/Clerk-Treasurer. 5. By-Law 94-05 - Canine Control, Previously Tabled By-Law read a second and third time. BY-LAW PASSED. 6. Long Point Region Conservation Authority - Response to Resolution Received and Filed. 7. Ontario Hydro Betterment - Memorandum March 14, 1994 - Ontario Hydro Received and Filed. 8. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: James Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$19,274.51, and the cheques attached in the amount of$48,499.00. UNANIMOUSLY: Reeve Tom Nesbitt 9. Review of Financial Reporting Received and Filed. 10. Elgin Area Water Supply System -Annual Statements & 1994 Precepts Received and Filed. cont'd ... page 3. 11. By-Law 91-08 Site Plan Policies - By-Law & Resolution Council consented to the amendment of the By-Law, the amendment will be introduced at a later date. 12. Financial Procedure By-Law Proposal - Creative Organizational Design This proposal will be a 1994 Budget item. 13. MTO 1993 Annual Petition for Subsidy RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby resolves to sign the 1993 Annual Petition for Subsidy under the provisions of the Public Transportation and Highway Improvement Act on expenditures made during the year 1993. UNANIMOUSLY: Reeve Tom Nesbitt 14. Municipal GST & PST Rebate Proposal A. Squibb &Associates - Proposed Resolution RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: James Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to execute the agreement with William Squibb &Associates Limited and the municipality as presented. UNANIMOUSLY: Reeve Tom Nesbitt 15. Committee Reports County The 1994 Budget is a very contentious issue and has not been passed considering proposed cuts and differing priorities. cont'd ... page 4. Museum Board No report. Fire Department No report. Roads Granular "A" is to be placed on the roads in order to stabilize the surfaces considering future works on the municipal road system. Recreation Board A$50.00 donation is to be made to the Diabetes Society, in memory of Jerry Travis. The next meeting is to be held on March 31st, 1994 at 7:00 p.m. Community Policing Constable Doug Peer presented regulations with regards to "Roving Patrols", 1993 statistics on crime were also presented. Community Policing Agreement was also presented for Council to execute between the OPP & the municipality. The Mission Statement was also presented stating as follows: OPP Policing Philosophy COMMUNITY POLICING is the fundamental principle under which all our policing services will be delivered. To this end we shall: * involve the people of the community in the identification of crime, traffic and social order problems and solutions; * provide policing services that are consistent with the identified concerns, expectations and needs of the community; * participate with other concerned agencies and interest groups to effectively address police and community concerns; * promote public commitment and active involvement in the resolution of crime, traffic and social order problems; * create an open and responsive working environment which encourages commitment and creativity by all members in the design and application of community policing services; cont'd ... page 5. * increase our effectiveness through the application of innovative reactive and proactive policing services. The agreement was tabled until the April 9, 1994 Council Meeting, considering a number of questions with regards to the hours to be spent in Port Burwell by Community Policing Officers. In summary cut backs are making it difficult to perform duties as required. Reeve Nesbitt requested clarification with regards to the provision of a full time officer when such is not the case. Cause Committee No report. BTA No report. 16. Old Business None. 17. New Business Councillor Allin questioned the Administrator/Clerk-Treasurer as to the arrears and interest charges in the amount of approximately$2.60 of Ms. Brydon Guest considering the local improvement levy. The Administrator/Clerk-Treasurer indicated that the arrears could be "written off" with the consent of council by resolution. cont'd ... page 6. 18. Committee of the Whole - Resolution RESOLUTION MOVED BY: Ed Epple SECONDED BY: James Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Gordon Loucks. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: James Hevenor SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves out of Committee of the Whole. CARRIED: Gordon Loucks 19. Motion to Adjourn RESOLUTION MOVED BY: Cindy Allin Village of Port Burwell Minutes Council Meeting April 12, 1994 Present: Reeve Nesbitt, Councillor Allin, Councillor Loucks, Councillor Hevenor, Councillor Epple and Administrator/Clerk-Treasurer Guests: Ms. Marion Paterson,Allan Spicer, Kevin Bradfield and Mario Chirico Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of meeting dated March 22, 1994 - Resolution Tabled. 2. Business arising from Minutes of meeting dated March 22, 1994 None. 3. Mario Chirico - Water Break, 43 Robinson Street - Proposed Resolution RESOLUTION MOVED BY: James Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to accept payment in the amount of$700.00 from Mr. Mario Chirico, for costs related to the water line break at the Mamma Pizza Restaurant, located at 43 Robinson Street, Port Burwell. This payment dose not include for water and sewer charges for February 1994 or subsequent works completed after January 23, 1994. UNANIMOUSLY: Reeve Tom Nesbitt cont'd ... page 2. 4. Correspondence a) Ontario Building Officials Association DECLARATION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby declares the week of April 10th to April 16th, 1994 as Building Regulation Awareness Week. CARRIED: Reeve Tom Nesbitt b) Eco-Feaze Technologies - Letter to Vienna Received and Filed. c) Long Point Region Conservation Authority - highlighted minutes Received and Filed. d) Ontario Forestry Association Received and Filed. e) Good Neighbors Conference May 10 & 11, 1994 Received and Filed. f) Ultra Water Savers - Letter Received and Filed. 5. East Beach Portables/Consolidated Summary B. Wolfe - C. Allin A tentative meeting has been scheduled for April 28, 1994 at 6:30 p.m., Mr. Chirico will join the meeting at 7:30 p.m. cont'd ... page 3. 6. Village of Port Burwell Annexation Bayham Township - Order in Council Received and Filed. 7. Modification OPA# 2 by-law 91-31 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: James Hevenor The Council of the Village of Port Burwell has received and reviewed the attached Modifications by the various government agencies to the Official Plan Amendment #2 in association with the By-Law 91-31 and hereby accepts without condition the changes and revisions as attached. UNANIMOUSLY: Reeve Tom Nesbitt 8. 1994 Dredging - T. Nesbitt Council directed the Administrator/Clerk-Treasurer to organize a meeting with the Department of Oceans and Fisheries as soon as possible in order to discuss the dredging of the harbour. 9. 1993 Draft Audit - Memo D. Free - Previously Circulated Received and Filed. 10. Review of Accounts Payable RESOLUTION MOVED BY: James Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby accepts the accounts payable in the amount of$74,860.25. UNANIMOUSLY: Reeve Tom Nesbitt cont'd,.. page 4. 11. Review of Financial Reporting Received and Filed. 12. Tax, Water & Sewer Arrears Report - Oral report D. Free Water services are to be cut off until bills are paid in full. 13. Water Supply/Otter Creek Crossing - Giffels Letter Received and Filed. 14. Ontario Municipal Board Hearing Files V920453 - Chirico vs Bastien Minor Variance 24 Victoria Street Received and Filed. 15. By-Law 94-04 -Animal Control, Previously Tabled By-Law read a second and third time and passed. 16. Update "Vienna Environmental Resolution" Received and Filed. 17. County 1994 Annual Budget Received and Filed. 18. Committee Reports County The County has passed a 17% budget increase for the 1994 fiscal year. The next meeting will be held April 26, 1994. cont'd ... page 5. Museum Board It was confirmed that the tape collection of Indian arrow heads will be on display in the Museum this summer, Mr. William Tait attended the meeting to describe the collection assembled by his late father Mr. Lyal Tait. Details were finalized for the Museum Board fund-raising dinner on June 11, 1994 at the Trinity Parish Hall, the reception will be at 6:00 p.m. and the dinner will begin at 7:00 p.m. The guest speaker will be Mr. Frank Prothero, other activities will include a silent auction. Also discussed was a security system for the Museum. Fire Department No report. Roads Granular "A" will be placed on the roads immediately. Recreation Board The next meeting is scheduled for Thursday,April 14, 1993 at 7:00 p.m. Community Policing The Community Policing Agreement was reviewed and to be signed at the next Council Meeting. Cause Committee No report. BTA Henry Valks reported on the progress of the park tabloid which is almost completed. The Farmer's Market will be open in May. The construction of wind mill lawn ornaments for a fund raising draw is underway, tickets will be available soon. It is hoped that attendance will increase at the next meeting. 19. Ministry of Municipal Affairs Correspondence March 24, 1994 - Proposed Response The letter presented was signed by Reeve Nesbitt and to be mailed forthwith. cont'd... page 6. 20. Old Business None. 21. New Business RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell has received and reviewed the attached "Full and Final Release" agreement between Advance Container Limited, Sanitary Collections Limited, Recycle London and Green Lane Environmental Ltd and the Corporation of the Village of Port Burwell and hereby directs the Reeve and Administrator/Clerk-Treasurer to execute the document forthwith. UNANIMOUSLY: Reeve Tom Nesbitt RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell has reviewed the "Pro Forma" Agreement to be executed between Green Lane Environmental Ltd and the Corporation of the Village of Port Burwell and hereby directs the Administrator/Clerk-Treasurer to commence proceedings for the execution of the agreement based upon the primary terms as follows; a. The cost to the municipality will be on the basis of$105.00 per household within the municipality and a shared cost on the basis of population with Bayham Township, Village of Vienna and the Village of Port Burwell in the amount of$65.00 per ton only at the transfer station. b. The cost per household includes the cost of the "chipper" to be located at the Transfer Station, which is to be the sole responsibility of the Green Lane Environmental Limited for maintenance, operation and liability. cont'd ... page 7. c. The duration and terms of the agreement shall be for a period not greater than five years (the term Certificate of Authorization from the Ministry of Environment). d. Removal of Fuel Cost Factors, Section 4 of the "Pro Forma"Agreement. e. Consideration of the "Pro Forma"Agreement will be conditional upon review, comments and recommendations by the joint municipal solicitors in this matter employed by Bayham Township. f. The inclusion within the terms of the 'Pro Forma"Agreement which enables variation collections schedules (weekly garbage and recyclable collection) during specified periods of time (ie summer months) at a mutually agreed upon predetermined rate of remuneration to the "waste management contractor". UNANIMOUSLY: Reeve Tom Nesbitt 22. Committee of the Whole RESOLUTION MOVED BY: James Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves into the Committee of the Whole appointing Cindy Allin as Chairperson. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves out of the Committee of the Whole. CARRIED: Cindy Alin 23. Motion to Adjourn / MOVED BY: Cindy Allin l)/14 666 Village of Port Burwell Minutes Council Meeting April 26, 1994, 7:30 p.m. Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor and Administrator/Clerk-Treasurer Guests: Roger Moyer - MMA, John Henricks - Development Engineering, Hugh Brooks, Anna Brooks, Doug Brooks, Dolly Brooks, Kevin Bradfield, Norm Hughes and Allan Spicer Call Meeting to Order Declaration of Conflict of Interest Councillor Hevenor and Councillor Epple declared a Conflict of Interest with Item #7. 1. Adoption of Minutes of Regular Council Meeting dated March 22, 1994 - Resolution RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: James Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the March 22, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated March 22, 1994 None. 3. Adoption of Minutes of Regular Council Meeting dated April 12, 1994 - Resolution RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks cont'd ... page 2. BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the April 12, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 4. Business arising from Minutes of meeting dated April 12, 1994 None. 5. Adoption of Minutes of Special Council Meeting dated April 19, 1994 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the April 19, 1994 Special Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 6. Business arising from Minutes of Special Council Meeting dated April 19, 1994 None. 7. Proposed Rezoning 22 Erieus RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby closes the Regular Council Meeting and moves into a Public Meeting considering the Brooks re-zoning application. UNANIMOUSLY: Reeve Tom Nesbitt cont'd ... page 3. PUBLIC MEETING Chairperson Thomas Nesbitt Secretary-Treasurer David Free Chairperson Nesbitt acknowledged the application by Agent Anna Brooks on behalfof Norm and Bertha Loucks considering the request for rezoning from Single Family Residential (R1) to Single Family Residential (R2) for the property known as 22 Frieus Street Lot 1 Registered Plan 565, located on the north east corner at the intersection of Frieus and Wellington Street. The property is currently owned by Norm and Bertha Loucks currently residing in a nursing home. It is the intention of the owners to sell the property to their grandson Mr. Doug Brooks and upon the sale of the property and approval of municipal planning issues the residence would be renovated by the proponent into a duplex in order that the parents Mr. &Mrs. Hugh Brooks can reside within. Chairperson Nesbitt acknowledged receipt of information the day before the meeting April 25, 1994 in the form of a legal survey indicating site dimensions. The Chairperson requested confirmation from the Secretary-Treasurer that the application was complete and the application fee had been paid. The Secretary- Treasurer confirmed both facts considering the recent receipt of the legal survey. Letters from surrounding citizens and property owners were also acknowledged by Chairperson Nesbitt and it was requested that the letter from Terry Smith and Allan Anderson received in the Municipal Offices April 25, 1994 be read by the Secretary Treasurer as a special request considering the writers inability to attend the meeting due to health conditions. Chairperson Nesbitt requested that Planning consultant J. Henricks provide a verbal summary of his report prepared in this matter. Mr. Henricks confirmed circulation of the information and notification of a public meeting with the Secretary-Treasurer and then proceeded to present his report. Recent receipt of the legal survey indicated non-compliance with zoning provisions, specifically setbacks however, were minor in nature. Inclusive of the new information Mr. Henricks articulated three alternatives for the Planning Committee to consider as follows; cont'd ... page 4. 1. That Council approve the attached Zoning By-Law amendment thereby changing the zoning of this site from R1 to R2. It should be realized that in the absence of a survey plan showing the legal dimensions of the lot, the building dimensions, location and setbacks, there may be minor variances required in the future. Notwithstanding this, it is our opinion that Council can approve the application on the basis that it is an appropriate opportunity for intensification. As the existing single detached dwelling would continue to be a permitted use, the issue of yard setbacks can be addressed upon submission of application for building permit. However, if the applicant wants to confirm that these issues will be addressed in the zoning amendment, a legal survey should be prepared by an Ontario Land Surveyor (OLS) and submitted prior to third and final reading of the by- law to confirm that all required yard setbacks are provided. 2. That Council approve the Zoning By-law amendment in principle, but prior to third reading of the amendment, Council require that the owner submit a survey plan showing the legal dimensions of the lot, the building dimensions, location and setbacks. In this way, any minor adjustments required, could be addressed as part of this site specific amendment. 3. That Council refuse the application for By-law amendment from R1 to R2 for 22 Erieus street on the grounds that insufficient information was provided to Council. The recent information provided some concerns indicating that the property was non-compliance with the setbacks, it was however Mr. Henricks recommendation that the application be approved as per alternative #1 and that a bylaw be prepared considering policies and provisions of the Municipal Zoning By-Law 91-03 and that the site specific issues in the matter of setbacks be included with the proposed bylaw. Chairperson Nesbitt asked if any other people in attendance at the meeting would like to speak for or against the application. Mr. Doug Brooks responded identifying that the property in previous years was used as a duplex including some commercial uses. The intention of the Brooks family is to renovate the building to permit an additional dwelling unit for his parents. cont'd ... page 5. Chairperson Nesbitt asked again if any other people in attendance at the meeting would like to speak for or against the application. Mr. Doug Hughes of 20 Pitt Street identified that he was in favour of the application. Chairperson Nesbitt asked again if any other people in attendance at the meeting would like to speak for or against the application. There was no other response. RESOLUTION MOVED BY: Cindy ABM SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby direct the Administrator/Clerk- Treasurer to prepare a by-law for consideration at a future Council Meeting commensurate with recommendations of the Supplementary Planning Report as prepared by John Henricks of Development Engineering Limited. UNANIMOUSLY: Reeve Tom Nesbitt RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby closes the Public Meeting reconvening as a full Council. UNANIMOUSLY: Reeve Tom Nesbitt 8. Community Policing Agreement - To Be Circulated At Council Meeting Tabled. cont'd ... page 6. 9. Correspondence Fanshawe College - Infrastructure Program Received and Filed. City of Mississauga - Bill 120 Tabled. A proposed resolution will be prepared for the May 17, 1994 Council Meeting. Ministry of Agriculture & Food - Arbour Week - Proposed Proclamation RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby proclaims the week of April 29, 1994 to May 1, 1994 as Arbour Week. UNANIMOUSLY: Reeve Tom Nesbitt AMO - Potential Road Grant Cuts - Proposed Resolution Received and Filed. 10. Bayham Community Initiatives RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby resolves to donate monies in the amount of$100.00 to the Bayham Community Initiative considering their March 31, 1994 letter. The Council of the Village of Port Burwell also recognizes the work that is done by the agency and extends its' appreciation for the hours of tireless work in helping the people of Elgin County. CARRIED: Reeve Tom Nesbitt cont'd ... page 7. 11. Village of Port Burwell Annexation Bayham Township - Final and Formal Order in Council Received and Filed. 12. Memorial Trailer Park - Proposed Lease Agreements RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby resolves to adopt the terms and schedules of the attached lease for the tenants of the Memorial Trailer Park and directs the Administrator/Clerk-Treasurer to proceed with the renting of the properties at this site immediately. UNANIMOUSLY: Reeve Tom Nesbitt 13. Library Lease with Elgin County - Correspondence - Proposed Resolution Reeve Nesbitt recommended tabling the resolution as new information is forthcoming from the County. Resolution Tabled. 14. 1993 Municipal Audit - Oral Report and Memo D. Free The final audit document is to be prepared and completed by April 29, 1994 considering the April 26, 1994 facsimile from Mr. Raven of Raven & Company. 15. Review of Accounts Payable RE SOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks cont'd ... page 8. BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$17,739.89, and the cheques attached in the amount of$718.96. UNANIMOUSLY: Reeve Tom Nesbitt 16. Election Seminar April 19, 1994 - Oral Report D. Free Presented. 17. Community Futures Report - Memo D. Free A letter from Ms. Marie Hoogkamp of Community Futures requested a presentation by the Administrator/Clerk-Treasurer at the meeting on May 5, 1994. The Administrator/Clerk-Treasurer is to prepare the documents and make a presentation. 18. Committee Reports County The Library Lease renewal for the Village of Port Burwell is to be returned to the Library Committee. At the Annual ETA Dinner April 21, 1994 Reeve Nesbitt presented a speech on behalf of the Warden. Several resolutions opposing rate increase of 17% of the County Levy. Museum Board Plans for the fund raising dinner on June 11, 1994 at 6:00 p.m. are underway. Fire Department No report. Roads Granular "A" was applied to Waterloo and Milton Street. Tembind will be placed on the roads in the near future. A tour of the roads with the Engineering Consultant identified the problem areas, commensurate with the Roads & Drainage Needs Study. cont'd ... page 9. Recreation Board The Recreation Board purchased new break away bases. May 14, 1994 has been designated as "Clean Up Day". The Spring Walk has been scheduled for May 15, 1994. Victoria Day fireworks will be held at dusk on Sunday, May 22, 1994. Community Policing No report. Cause Committee RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby adopts the Cause Study under the recommendations of the Cause Committee as attached. UNANIMOUSLY: Reeve Tom Nesbitt BTA No report. 20. Old Business None. 21. New Business None. 22. Committee of the Whole RESOLUTION MOVED BY: James Hevenor SECONDED BY: Ed Epple cont'd ... page 10. The Council of the Village of Port Burwell hereby moves into the Committee of the Whole appointing Gordon Loucks as Chairperson. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: James Hevenor SECONDED BY: Tom Nesbitt The Council of the Village o. Port Burwell hereby moves out of the Committee of the Whole. CARRIED: Gordon Loucks 23. Motion to Adjourn MOVED BY: Jim Hevenor /it (24A a/ �1 r/ Village of Port Burwell Minutes Council Meeting May 17, 1994 7:30 p.m. Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Epple, Councillor Allin, Councillor Hevenor and Administrator/Clerk-Treasurer Guests: Allan Spicer, Kevin Bradfield, Mario Cliirico and Memorial Trailer Park Residents Call Meeting to Order Declaration of Conflict of Interest • Councillor Epple and Councillor Hevenor declared a conflict of interest on Item #3. 1. Adoption of Minutes of Regular Council Meeting dated April 26, 1994 - Resolution RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the minutes of the April 26, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated April 26, 1994 None. 3. Introduction of Proposed Zoning By-Law 94-07, Previously Circulated - Resolution RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks cont'd ... page 2. BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the introduction of By-Law 94-07, being a By-Law to amend zoning By-Law 91- 03, which regulates the use of land and the character, location and use of buildings and structures in the Village of Port Burwell. UNANIMOUSLY: Reeve Tom Nesbitt BY-LAW read a second and third time and passed. Memorial Trailer Park Residents RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby consents to amend the Agenda to hear the concerns of former tenants of Memorial Trailer Park. UNANIMOUSLY: Reeve Tom Nesbitt A number of former tenants of the Trailer Park requested an answer to the future of the park, specifically when it would re-open and if it would re-open. Reeve Nesbitt addressed the group indicating a recently received report that identified an approximate capital cost in the amount of$40,000.00 to bring the electrical and municipal facilities to provincial standards. Reeve Nesbitt indicated that legal counsel was being obtained and the tenants would be informed of the future of the park no later that May 23, 1994. 4. Community Policing Agreement Tabled. 5. Correspondence a) City of Mississauga - Bill 120, Previously Tabled Received and Filed. cont'd ... page 3. b) Ministry of Health -Ambulance Study Committee Received and Filed. c) Kinsmen Kinette Letter Received and Filed. d) Township of Barrie Trailer Park Fees Tabled. e) Ministry of Agriculture and Food - Living Without Fear Received and Filed. f) Ministry of the Environment and Energy - Coliform Test (Water Testing - Beaches) Received and Filed. g) Elgin County Resolution - Lap Dancing RESOLUTION WHEREAS a recent Provincial Court decision has declared that lap dancing which involves physical interaction between adult entertainer and patron is not indecent according to what society is prepared to tolerate; AND WHEREAS such activities which were the subject of the Court decision are similar to activities offered by prostitutes; AND WHEREASthe apparent "legality" of these physical acts in adult entertainment parlors will radically change the nature of these operations from performances by dancers to locations with emphasis on physical sexual acts; cont'd ... page 4. AND WHEREAS proliferation of these sexual activities could have a damaging affect on municipalities including health regulated problems and other criminal activities; AND WHEREAS local community standards are best assessed from which those communities and not from afar; AND WHEREAS in municipalities such as Chatham, lap dancing is an unacceptable form of entertainment and not tolerated by our community standards; BE IT THEREFORE RESOLVED; 1. That the Minister of Justice be informed of our community's displeasure and opposition with such form of entertainment. 2. That the Government of Canada by pensioned to take the appropriate action to amend the Criminal Code to clearly establish and define conduct which is criminal and clarify acceptable community standards so as to prohibit lap dancing and related activities. 3. That a copy of this Resolution be forwarded to the Right Honourable Jean Chretien the Prime Minister of Canada, The Honourable Alan Rock, P.C., M.P. the Minister of Justice, The Honorable Herb Gray, P.C., M.P. the Solicitor General and Government House Leader, Rex Crawford, local M.P., the Association of Municipalities of Ontario and to all municipalities in Ontario with a population of over forty thousand (40,000) for endorsement. MOVED BY: Cindy Allin SECONDED BY: Edwin Epple CARRIED: Reeve Tom Nesbitt cont'd page 5. h) Town of Tillsonburg Letter - Rails to Trails Village Councillors will be attending the Rails to Trails Meeting on June 2, 1994. i) County of Elgin - Weed Inspector/By-law Enforcement Office Received and Filed. j) LPRCA Erosion Problems - Correspondence A letter was received from Mr.Jim Oliver of LPRCA indicating the establishment of an intermunicipal committee to address specifically the erosion and sediment transport problems of the Big Otter Creek. The Administrator/Clerk-Treasurer requested representation from Council in these matters. Councillor Hevenor and Councillor Allin indicated that they would be interested in participating in future meetings. 6. Port Burwell Farmer's Market Letter RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell agrees to provide as "Seed Money" (not to exceed $4,000.00) for the 1994 Farmer's Market season, pursuant to the policies and regulations of OMAF. UNANIMOUSLY: Reeve Tom Nesbitt 7. Review of Proposal for West Bank of Otter Creek/Otter Valley Port Burwell Optimists Previously Circulated RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks page 6. BE IT RESOLVED, the Council of the Village of Port Burwell hereby accepts the proposal from the Otter Valley Port Burwell Optimist Club, subject to the agreement between the municipality and the proponent. UNANIMOUSLY: Reeve Tom Nesbitt 8. Summer Employment Experience (SEED) - Letter, Honourable Gar Knutsen A letter of thanks is to be sent to Honourable Gar Knutsen. 9. Ministry of Natural Resources Letter - Sewage Disposal The Administrator/Clerk-Treasurer is to address this issue with Gilles Therrien. 10. Elgin County Board of Education Mill Rates - Letter Received and Filed. 11. Ministry of Natural Resources Letter - Camping Along Otter Creek Port Burwell BTA Letter By-Law 91-20 A letter, along with a copy of By-Law 91-20, a By-Law to prohibit camping along the Otter Creek is to be sent to the Ministry of Nature Resources considering their concerns. 12. Library Lease Update - T. Nesbitt The County will be revising the lease agreement in the amount of$7.00 per square foot. 13. Review of Letters (Proposals) From Potential Vendors for East Beach - Previously Circulated RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor cont'd ... page 7. BE IT RESOLVED, the Council of the Village of Port Burwell hereby accepts the proposal from Mario Chirico, subject to the agreement between the municipality and the proponent. UNANIMOUSLY: Reeve Tom Nesbitt 14. Review of Accounts Payable RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$29,007.20, and the cheques attached in the amount of$3,340.95. UNANIMOUSLY: Reeve Tom Nesbitt 15. Review of Financial Reporting Received and Filed. 16. Municipal Planning Administrators Course - Oral Report D. Free A report was given by the Administrator/Clerk-Treasurer considering his attendance of the course May 8, 1994 to May 11, 1994. 17. Committee Reports County A letter is to be sent to the County requesting the 50 km/hour sign be moved near Allan Spicer's property. The next meeting will be held on May 24, 1994 cont'd ... page 8. Museum Board A representative from the Museum Board will be approaching Paul McCord of Paul's Painting to touch up the spots in need of paint on the Lighthouse. Mrs. Ruth Booth of Port Burwell requested permission to place a mobile food cart in the Museum parking lot, the Board members agreed that this was a good idea. Displays for the "Lyal Tait Collection" of Indian Artifacts are being prepared. The Museum will be open on May 23, 1994. A new "kiosk" will be built in the near future. A Lighthouse meal is being planned for August 27, 1994. Fire Department A"Pancake Breakfast" will be held at the Fire Hall on Saturday May 21, 1994 8:00 a.m. to 12:00 p.m. A letter is to be sent to Tom Millard, Fire Chief requesting that notice be given to the municipal office as to when the next CPR training course will take place in order to enroll Village staff members. Roads The Administrator/Clerk-Treasurer identified that dust Control is to be sprayed on various streets. Councillor Allin and the Administrator/Clerk- Treasurer are to look at repairs to the roads. Pitt, Strachan, Libbeye and Strachan Streets are to be priorities for immediate repair. Recreation Board Due to rain, the walk in the park on May 15 was cancelled. The next meeting will be held on May 26, 1994. Community Policing No report. cont'd ... page 9. Cause Committee No report. BTA The Community Yard Sale will be held on Saturday, June 18, 1994. 18. Old Business Bayham Township Letter - "Chipper" at Transfer Station A letter is to be sent. Oxford and East Elgin Community Futures Letter The Administrator/Clerk-Treasurer is to complete the report and send it to the Community Futures representative Bayham Township Proforma Agreement (Waste Management Agreement Reviewed and Adopted by Council. 19. New Business A budget Meeting is to be held on Wednesday May 25, 1994 at 7:30 p.m. 20. Committee of the Whole - Resolution RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Jim Hevenor. UNANIMOUSLY: Reeve Tom Nesbitt cont'd page 10. MOVED BY: Cindy Allin SECONDED BY: Tom Nesbitt BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Jim Hevenor 21. Motion to Adjourn MOVED BY: Gordon Loucks v.' 1101/ VILLAG 41 PORT BURWE I:: .6, u 6 w; ; PROVED '-_,iJ a 1 rI91 REEVE N TRATOR E CLERK n ABUT ..." " 41... Village of Port Burwell Minutes Council Meeting May 31, 1994 7:30 p.m. Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Epple, Councillor Allin, Councillor Hevenor and Administrator/Clerk-Treasurer Guests: Allan Spicer, Kevin Bradfield, Robert Vanness, Jim Oliver - LPRCA, Paul Durst, Roger Moyer -Ministry of Municipal Affairs, Jack Petrie and John Mann Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated May 17, 1994 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the minutes of the May 17, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated May 17, 1994 None. 3. Delegations Robert Vanness - The Pilgrims of Sainte Micheal Mr. Vanness provided both an oral and a written report on the efforts of the Pilgrims of Siante Micheal. The report was received and filed. Resolution Tabled. cont'd ... page 2. Mr. &Mrs. Durst - Sewers to Taxes Discussion In the form of a letter, Mr. &Mrs. Durst suggested that the sewer charges be placed upon the tax bills therefore limiting the potential debt that a landlord could enquire upon the debt of a tenant. It was also suggested that services be discontinued if the account reaches a set dollar amount. Mr. &Mrs. Durst's suggestions were noted by Council. J. Oliver &J. Petrie - LPRCA Annual Report Highlights of the Annual Report were provided by Jim Oliver of the Long Point Region Conservation Authority. A meeting is to be scheduled to establish terms of reference regarding Big Otter sedimentation transport as it relates to the pollution of Lake Erie. 4. Municipal Building Concerns - Memo D. Free; Report B. Wolfe Received and Filed. 5. Correspondence a) City of London Water Supply Study Request for Public Input Tabled. b) Recycling Council of Ontario - Rescheduling of Waste Reduction Week A proclamation will be made at the June 14, 1994 Council Meeting. c) Proctor & Gamble - Household Cleaning Products Received and Filed. d) Premier of Ontario - 1994 Ontario Budget Received and Filed. cont'd ... page 3. 6. J. Henricks &Associates RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple WHEREAS the Council of the Village of Port Burwell is in receipt of a letter notifying the municipality of the departure of the planner Mr. John Henricks from the firm Development Engineering Limited. The Council wishes to continue its' professional planning relationship with Mr. John Henricks and hereby terminates its' business affairs with Development Engineering and commences its' planning activities forthwith with the firm John R. Henricks &Associates. UNANIMOUSLY: Reeve Tom Nesbitt 7. Review of Proposal for West Bank of Otter Creek/Otter Valley Port Burwell Optimists A letter from the Optisit Club was circulated requesting permission to use the "Heli-Pad" on the west bank for recreational purposes. RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby provides agreement in principal to the Optimist Club of Otter Valley with regard to the use of the "Heli Pad" on the west coal flats per the letter dated May 25, 1994, for the purpose of recreational and commercial activities during weekends for the summer of 1994 subject to the approval by Council of a detailed proposal. CARRIED: Reeve Tom Nesbitt 8. Department of Justice - Fax Letter, Legal Impact of Removing Coast Guard Service Port Burwell A meeting is to be held with the Department of Fisheries and Oceans and the Coast Guard on June 1, 1994, in order to develop an action plan to terminate the intention to remove Port Burwell's navigational aids. cont'd ... page 4. 9. Memorial Trailer Park RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple WHEREAS Corporation of the Village of Port Burwell owns the lands known as the Memorial Trailer Park and manages camping activities and rental of trailer sites therein; AND WHERE AS a number of Health & Safety concerns have been identified documented and at the municipally owned Memorial Trailer Park, inclusive of Ontario Building Code, Fire Code and Electric Code violations; AND WHEREAS water supply and sewage servicing to the and the individual trailers site is currently defective inadequate; BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to commence proceedings in the permanent closing of the Memorial Trailer Park thereby restricting the use of the lands for camping and storage of trailers and other structures and property effective May 18, 1994. All Trailers and personal effects of the former tenants of the Memorial Trailer Park are to be removed from the site at the owners expense no later than June 30, 1994. UNANIMOUSLY: Reeve Tom Nesbitt 10. Pollution Control, Environmental Study Report Village of Vienna Received and Filed. The Administrator/Clerk-Treasurer is to respond to the quesitons raised in the letter dated May 26, 1994. 11. Public Works Vehicle Return to Municipality (OCWA) RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor cont'd ... page 5. WHEREAS Corporation of the Village of Port Burwell soley purchased a truck for the operator of the municipally owned sewage treatment facility inconjuntions with the Town of Aylmer and the Ministry of the Environment; AND WHERE AS since the establishment Crown Corporation of the Ontario Clean Water Agency the truck purchased by the municipality is declared surplus; BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to commence proceedings in return of the truck into the municipal operations for use by the Publics Works Department: UNANIMOUSLY: Reeve Tom Nesbitt 12. Water Crossing Big Otter Creek - Review of Tenders The tenders for the water crossing were submitted by Garnet Services Inc. $102,245.99 and 969774 Ontario Limited o/a Elgin Construction $108,182.60. Council will await the report from Giffels Engineers Ltd and the response with regards to the grant application to the Ontario Clean Water Agency, before making a decision. 13. Ruth Booth Mobile Food Vendor Municipal Parking Lot RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby accepts the proposal from Ruth Booth, for mobile vending services to be located at the corner of Pitt Street and Robinson Street subject to the agreement between the municipality and the proponent. Fees in the amount of$500.00 to be payable to the Port Burwell Marine Museum Board forthwith. CARRIED: Reeve Tom Nesbitt cont'd ... page 6. 14. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the accoutns payable as amended in the amount of$14,140.00. UNANIMOUSLY: Reeve Tom Nesbitt 15. 1994 Capital Budget Discussion No changes to the budget were given by Council. 16. Community Policing Agreement - Previously Circulated - Proposed Resolution - By-Law Tabled. 17. Committee Reports County No report. Museum Board No report. Fire Department No report. Roads Dust control has been placed on the roads throughout the Village. cont'd'... page 7. Recreation Board Plans for Tub Daze Weekend are underway. The Recreation Director Gidgit Robinson is progressing on plans for several events, including Canada Day activities. Community Policing A meeting was held on May 26, 1994. Steve Lorch will now be sharing duties with Sergent Peer. Cause Committee No report. BTA No report. 18. Old Business None. 19. New Business Big Creek District Council requested the presence of Council at the June Camp Festivities. 20. Committee of the Whole RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Cindy Allin. UNANIMOUSLY: Reeve Tom Nesbitt cont'd page 8. MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Cindy Alin 21. Motion to Adjourn MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks / / Village of Port Burwell Minutes Council Meeting June 14, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Epple, Councillor Allin and Councillor Hevenor Staff: Administrator/Clerk-Treasurer and Suzanna Mantel Guests: Allan Spicer, John Mann, Derek DeCloet - Tillsonburg News, Rob Perry -Aylmer Express, Dave Mason - Port Burwell Museum Board and John Maddox -Ministry of Municipal Affairs Call Meeting to Order Declaration of Conflict of Interest Councillor Allin declared a conflict of interest on Item #3. 1. Adoption of Minutes of Regular Council Meeting dated May 31, 1994 MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the May 31, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated May 31, 1994 Reeve Nesbitt presented a welcome speech to all of the participants of the Big Creek Jamboree. 3. Delegations Dave Mason - Port Burwell Museum Board MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor cont'd ... page 2. The Council of the Village of Port Burwell hereby supports the purchase of the"Wheel-House" from the 1912 Laker Henry Steinbrenner and moves to provide bridge financing to the Museum Board towards the purchase for the fiscal year of 1994 only. CARRIED: Reeve Tom Nesbitt 4. Correspondence a) Village of Vienna - Support of"Chipper" Resolution Received and Filed. b) Mr. &Mrs. Durst - 44 Robinson Street Water/Sewer Bill A letter is to be sent to Mr. &Mrs. Durst addressing their concerns. c) BTA- Camping Facilities along Harbour Lands Received and Filed. d) SWOTA-Village Brochure Distribution Received and Filed. 5. Annual Estimates By-Law 94-09 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-09, being a by-law to adopt the current estimates and strike the interim levies and rates of taxation for the year 1994. CARRIED: Reeve Tom Nesbitt By-Law 94-09 read a first, second and third time and passed. cont'd ... page 3. 6. Reserve Fund By-Law 94-10 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-10, being a by-law to amend by-law 91-29. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-10 read a first, second and third time and passed. 7. Borrowing By-Law 94-12 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-12, being a by-law to authorize the borrowing of an amount of money not to exceed $260,000.00 towards the cost of certain capital projects. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-12 read a first, second and third time and passed. 8. Water/Sewer By-Law Amendment 94-13 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-13, being a by-law to amend Subsection 5.2 and Subsection 5.7 of Section 5.0 for By-Law 94-03, being a by-law to set water user rates in the Village of Port Burwell for the fiscal year of 1994. cont'd ... page 4. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-13 read a first, second and third time and passed. 9. Harbour Lands/DFO By-Law 94-14 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-14, being a by-law to authorize the municipality to enter into an agreement with the Department of Fisheries and Oceans for the lease of harbour lands. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-14 read a first, second and third time and passed. 10. Waste Management Contract By-Law 94-15 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-15, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with Green Lane Environmental Group Limited and St. Thomas Sanitary Collection Service Limited for the provision of Waste Management Services. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-15 read a first, second and third time and passed. cont'd ... page 5. 11. Municipal Agreement By-Law 94-16 - County of Elgin RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-16, being a by-law to authorize the municipality to enter into an agreement with the County of Elgin. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-16 read a first, second and third time and passed. 12. Water Supply - River Crossing - OCWA Funding -Memo D. Free & Letter from Giffels Received and Filed. 13. Port Burwell Cub & Boy Scouts Request for Village Pins RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the donation of 100 Village Pins to the Port Burwell Cub & Boy Scout Groups for the purpose of trading with other children and the Annual June Camp. UNANIMOUSLY: Reeve Tom Nesbitt 14. 1994 Recreation Assistance Program for Small Communities - Letter Ministry of Culture Tourism and Recreation The application is to be completed by the Administrator/Clerk-Treasurer on behalf of the Recreation Board. cont'd ... page 6. 15. Master Drainage Plan Update - Oral Report D. Free Engineering Consultants Cyril J. Demeyere and Associates are working on the Master Drainage Plan, and it has been reviewed on a preliminary basis by the Administrator/Clerk-Treasurer. A copy of the report is to be available to Council by June 30, 1994. 16. Harbour Dredging Update - Oral Report T. Nesbitt Received and Filed. 17. Otter Valley Port Burwell Optimists Proposal for Heli-Pad The information was received and is to be configured into an agreement between the municipality and the Otter Valley Optimist Club. 18. Ministry of Consumer and Commercial Relations - Building Fund Proposal for Port Burwell Legion - Letter Received and Filed. 19. Reserve Fund By-law 94-11 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-11, being a by-law to establish additional reserves for the Museum Board, Recreation Board and Sewage Treatment Plant; and to consolidate the bank accounts for all established reserves. UNANIMOUSLY: Reeve Tom Nesbitt By-Law 94-11 read a first, second and third time and passed. cont'd ... page 7. 20. Appointment of Volunteer Firemen RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the appointment of Mr. Mike Zavitz and Mr. Jeff Staley to the Port Burwell Volunteer Fire Department upon the recommendation of Fire Chief Tom Millard. UNANIMOUSLY: Reeve Tom Nesbitt 21. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the accounts payable in the amount of $110,731.51, the payroll in the amount of $13,607.98, and the cheques attached in the amount of$0.00. UNANIMOUSLY: Reeve Tom Nesbitt 22. Review of Financial Reporting Received and Filed. 23. Committee Reports County The next Library Meeting is scheduled for June 23, 1994 and the next County Meeting is to be held on June 28, 1994. cont'd ... page 8. Museum Board The 1994 Budget was approved. A print of Captain Foster's ship was received from Mrs. Fergus Krahn, Mr. &Mrs. Toth donated a showcase, an anitantiquehing machine and stove were donated and several models of ships were donated. The Fund-Raising Dinner was a success. Committee is to be formed to review and hire three summer students. Isabelle Dennis, Quebec Ontario Exchange Student is to be the Tourism Coordinator, organizing day trips Fire Department No report. Roads No report. Recreation Board Plans for Tub Daze underway with Summer Recreation Director Gidgit Robinson organizing the activities. Community Policing No report. Cause Committee No report. BTA The next meeting is to be held on July 6, 1994. cont'd ... page 9. 24. Old Business a) Councillor Loucks questioned the installation of street lights in various locations within the Village. The Administrator/Clerk-Treasurer identified that work was to commence during the week of June 20, 1994. b) It was identified that an Animal Control Officer was to be appointed immediately. c) A property standards violation at 25 Strachan Street is to be addressed. 25. New Business a) RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby designates "Tub Daze" to be a Community Festival held on Friday, July 29, 1994 and Saturday, July 30, 1994. UNANIMOUSLY: Reeve Tom Nesbitt b) Councillor Loucks request information on the status of Mr. Chirico's Agreement, the Administrator/Clerk-Treasurer stated that the Agreement was being prepared and awaiting additional information from Mr. Chirico. c) A meeting was held on June 13, 1994 within the municipal office concerning the formation of an intermunicipal stearing committee, considering the effects of the Big Otter Creek on Port Burwell. Those in attendance included, Councillor Allin, Councillor Hevenor, Administrator/Clerk-Treasurer, Jim Oliver - LPRCA, Paul DeCloet - Chairperson, LPRCA, Bill Baskerville - Resource Manager, LPRCA and Jack Petrie - South East Elgin Representative, LPRCA. A meeting has been scheduled for July 26, 1994 inviting memebers of other communities including Tillsonburg, Vienna, Bayham Township, MNR, and MOE. d) The issue of excessive speeding on Wellington Street is to be addressed by Councillor Epple. cont'd ... page 10. 26. Committee of the Whole RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson Gord Loucks. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Gordon Loucks 27. Motion to Adjourn MOVED BY: Jim Hevenor I I Village of Port Burwell Minutes Council Meeting June 28, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Epple, Councillor Alin and Councillor Hevenor Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer, Candy Matthews & Greg Bruckler - Tillsonburg & District Association of Community Living, Patrick Friesen -MCC Aylmer Resource Center Call Meeting to Order Declaration of Conflict of Interest None. 1. Adoption of Minutes of Regular Council Meeting dated June 14, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the June 14, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated June 14, 1994 An update on the progress of the dredging of the Outer Harbour was requested. The Administrator/Clerk-Treasurer stated that a letter is to be sent to Mr. Larry Moore of the Ministry of the Environment requesting permission to "prop wash" within the Big Otter Creek area in order to save both time and money in this matter. cont'd`:.. page 2. 3. Delegations Tillsonburg and District Association of Community Living - Greg Bruckler Mr. Bruckler informed Council of the Tillsonburg and District Association of Community Living regional and local mandate. The organization is currently looking to open an office two to three days per week in Port Burwell. 4. Correspondence a) LPRCA Curb Funding Received and Filed. b) Ministry of Natural Resources - Fishing Quotas Lake Erie Received and Filed. c) Minister of Finance - Fee for supplementary assessments Received and Filed. d) OME - Tall Ships Port Stanley Received and Filed. e) Community Futures - Notice of Public Meeting Received and Filed. f) Ministry of Municipal Affairs - Open Local Government Received and Filed. g) Wayne Norris - Off Shore Development A letter is to be sent to Mr. Norris by the Administrator/Clerk-Treasurer to discuss the details of his report and proposal. cont'd ... page 3. h) AMO - 1994 Conference August 21, 1994 to August 24, 1994 Received and Filed. i) Ministry of Municipal Affairs - Planning Reform Received and Filed. j) MCC Aylmer Resource Center -WOW Project Mr. Patrick Friesen of the MCC Aylmer Resource Center requested support and information for the use of students for businesses in Port Burwell. 5. Water Supply Study for the City of London Received and Filed. 6. Library Lease By-Law 94-17 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-17, being a by-law to authorize the municipality to enter into an agreement with the County of Elgin. UNANIMOUSLY: Reeve Tom Nesbitt By-Law read a first, second and third time and passed. 7. Proposed Property Standards By-Law 94-18 Information not available, deferred until the next Council Meeting. 8. Health Behaviors & Beliefs Report Received and Filed. cont'd ... page 4. 9. Rails to Trails RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple WHEREAS the Village of Port Burwell and the Town of Tillsonburg were once connected by a rail system and economic activity which permitted our communities to grow and prosper; AND WHEREAS the Rail-Line between Tillsonburg and Port Burwell has been abandoned and is currently for sale to municipalities under "first right of refusal"; AND WHEREAS the Tourism Industry is deemed a natural resource for our communities and to this end have engaged and prepared and completed a Master Tourism Study which supports the Rails to Trails scheme; AND WHEREAS Village of Port Burwell staff has initiated consideration for a Rails to Trails scheme between Port Burwell and Tillsonburg supported by reports, research and recommendations of this issue thereof; AND WHEREAS these reports indicate that it is advantageous for citizens of both communities and other surrounding municipalities to advocate and support passive recreation activities for all ages such as hiking and cycling; AND WHEREAS the Rails to Trails Scheme provides an excellent opportunity to preserve our national and local heritage of an activity which help build and connect our communities, counties, and provinces; AND WHEREAS the Rails to Trails Scheme exists in harmony with the environment preserving the same for citizens of all ages to observe and respect; AND WHEREAS the Rails to Trails Scheme provides an opportunity for users to observe and gain a full appreciation of the agricultural industry and its contribution to local economy; cont'd ... page 5. AND WHEREAS the Rails to Trails Scheme has in the past and continues to be cognizant to concerns of adjacent lands owners and has in the past and will continue to provide remedies to their property concerns; AND WHEREAS a significant economic opportunity can be realized from this activity for all communities along the trail; The Council of the Village of Port Burwell hereby requests and supports both energies and resources for the procurement of these lands for the purpose of recreational uses namely through the Rails to Trails schemes. Council further encourages other municipalities and provincial and federal agencies to participate in the same. The Council of the Village of Port Burwell also requests that the Province extend its' efforts, resources and energies immediately towards the purchase of these lands in order that these may be secured for recreation not excluding utility raceways or other future transportation modes. The Council of the Village of Port Burwell also requests and recommends the establishment of an intermunicipal committee which would operate towards the realization of the Trail between Tillsonburg and Port Burwell. To this ends requests political and staff delegates from each municipality to initiate and carry the administrative requirements of this endeavor. UNANIMOUSLY: Reeve Tom Nesbitt 10. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$50,152.76, and the cheques attached in the amount of$0.00. UNANIMOUSLY: Reeve Tom Nesbitt cont'd ... page 6. 11. Committee Reports County Elgin Village is to be constructed at a cost not to exceed $15.7 Million. Museum Board No report. Fire Department The Budget Report is to be given to the Fire Department. Roads Gloves and raincoats are to be supplied to the summer staff. The electrical well at the baseball diamond is to be repaired. The playground area at the baseball diamond is to be filled and the weeds and grass removed. Recreation Board Day Camp organizers are to provide a new proposal for the Summer Day Care Program. The Port Burwell Squirt Baseball Team recently won a trophy. The next meeting is to be held on June 29, 1994. Community Policing John Lavers has been appointed as the new Chairperson of the Community Policing Committee. The Committee requested signs indicating the presence of Community Policing at the entrances of the Village. The Committee is to provide the artwork in order that these signs may be ordered. Cause Committee No report. cont'd page 7. BTA No report. 12. Old Business An update on the Market Square status was provided by the Administrator/Clerk- Treasurer, landscaping is to be investigated. The Administrator/Clerk-Treasurer provided an update on the status of Memorial Trailer Park, Council was informed that the remaining trailers would be removed during the first week of July. Council requested that steps be taken to remove Mr. William Gheysen's building on Strachan Street, as it is in a dangerous condition. 13. New Business Boy Scouts RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby resolves to cancel the regular Council Meeting scheduled for July 12, 1994 reconvening as a full Council on July 26, 1994. UNANIMOUSLY: Reeve Tom Nesbitt cont'd ... page 8. 14. Committee of the Whole RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell moves into the Committee of the Whole appointing Chairperson, Ed Epple. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Edwin Epple 15. Motion to Adjourn MOVED BY: Gordon Loucks ?Ifill 1 .5i, 9 Ai 0 Village of Port Burwell Minutes Council Meeting July 26, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Tom Nesbitt, Councillor Loucks, Councillor Epple, Councillor Allin, and Councillor Hevenor Staff: Administrator/Clerk-Treasurer and Secretary/Bookkeeper Guests: John Mann,Allan Spicer, Robert Smith and Mario Chirico Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated June 28, 1994 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the June 28, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated June 28, 1994 None. 3. Delegations Henry Valles - Port Burwell Provincial Park - Letter Previously Circulated Mr. Valles was unable to attend. 4. Introduction of By-Law 94-23 A by-law to authorize the participation in the Ontario Municipal Employees Retirement System 1 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-23, being a By-Law to authorize participation in the Ontario Municipal Employees Retirement System (OMERS) in respect of employees. UNANIMOUSLY: Reeve Tom Nesbitt 5. Review of Site Development Agreement Between Village and Mr. Mario Chirico Based upon issues within the proposed Development Agreement, Mr. Chirico expressed that he will not be proceeding with the development as he felt that he should not have to pay for the planning, legal and administrative costs associated with this matter. 6. Review of Agreement Between Village and Mr. Gordon Craig Tabled. 7. Review of Amended License Agreement - Optimist Club Tabled. 8. Introduction of By-Law 94-24 - License of Lands to Optimist Club - West Bank Otter Creek, "Hurley Building" Tabled. 9. Introduction of By-Law 94-25 - License of Lands to Optimist Club - West Bank Otter Creek, "Helipad" area Tabled. 10. Introduction of By-Law 94-22 - Property Standards Tabled. 2 11. Correspondence a) Town of Tillsonburg - Rails to Trails Received and Filed. b) CMHC - Telecommunications Device for the Deaf Received and Filed. c) Bradcranex The Wharfinger Mr. Gordon Craig is to attend to the matter of various boats turning around within the harbour, causing a disturbance with the Bradcranex Boat Docks. d) Ontario Federation of Anglers & Hunters The Council of the Village of Port Burwell has declared August 1st to August 7th as "Purple Week". 12. Infrastructure Application - MMA- Resolution Information Available Within Office for Review Tabled. 13. Dredging Inner Harbour - Oral Report T. Nesbitt The"Prop-Washing" dredging proposal was refused as per the letter received from the Department of Fisheries and Oceans. The Reeve and Administration had expended countless hours on this matter with the hope for gaining approval for cost savings with regards to dredging. • 14. Vienna Sewage System - Port Burwell Sewage Treatment Plant RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the 3 Reeve and the Administrator/Clerk-Treasurer to respond to the May 26, 1994 letter from Cyril J. Demeyere Limited with regard to pollution control, environmental study report, Village of Vienna per the details of the attached memorandum. UNANIMOUSLY: Reeve Tom Nesbitt 15. Review of Financial Reporting Received and Filed. 16. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the financial reporting and the accounts payable as amended in the amount of $46,424.19, and the payroll in the amount of$19,333.05. UNANIMOUSLY: Reeve Tom Nesbitt RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby approves cheque #8843 as payment for Postage Meter. UNANIMOUSLY: Reeve Tom Nesbitt 17. Committee Reports County The County approved the annexation of lands into St. Thomas from Dunwich and Southwold. 4 Museum Board Ticket sales for the dinner for two on top of the Lighthouse are going well. The next meeting is to be held Tuesday, August 2, 1994. Fire Department No report. Roads The advertisement for the "Roads Committee" has provided one volunteer, Mr. Robert Smith. Several trees within the Village are to be tendered for removal in 1994. Recreation Board The final plans for Tub Daze 1994 are underway July 29, 30 and 31. Community Policing No report. Cause Committee No report. BTA The BTA held a meeting in June at which time the Administrator/Clerk- Treasurer provided the final details of the Cause Study report. The meeting was reported to have poor attendance. 18. Old Business A letter is to be sent to Susan Gillis, President of the Port Burwell Farmer's Market requesting an update on the status of the Market, considering poor vendor attendance. Council requested an update on the condemned building owned by William Gheysen on Strachan Street. 5 19. New Business The issue of camping along the Otter Creek is to be addressed with the By-Law Enforcement Office Mr. Brian Wolfe, as several complaints of this By-Law violation have been received. RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby authorize the Reeve to participate in the Interim Audit with Municipal Affairs. UNANIMOUSLY: Reeve Tom Nesbitt 20. Committee of the Whole RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves into Committee of the Whole appointing Chairperson, Jim Hevenor. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves out of Committee of the Whole appointing Chairperson, Jim Hevenor. CARRIED: Jim Hevenor 21. Motion to Adjourn / MOVED BY: Jim Hevenor l� 6 Village of Port Burwell Minutes Council Meeting August 9, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer, Gordon Craig &Jack Vince Call Meeting to Order Declaration of Conflict of Interest Councillor Cindy Allin and Councillor Edwin Epple declared a conflict of interest on Item #20. 1. Adoption of Minutes of Regular Council Meeting dated July 26, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the July 26, 1994 Regular Council Meeting. UNANIMOUSLY: Tom Nesbitt 2. Business arising from Minutes of meeting dated July 26, 1994 None. 1 3. Delegations Dickee Dee Proposal - Arnold Liz Row RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby rejects the proposal as presented within the letter from Arnold and Elizabeth Row for a licence to sell Dickee Dee Ice Cream Products throughout the community. UNANIMOUSLY: Tom Nesbitt 4. Program of Proposed Ministry of Transportation Expenditures 1994 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, Council hereby authorizes the Administrator/Clerk-Treasurer to make application for funding to the Ministry of Transportation in the amount of $78,500.00. UNANIMOUSLY: Tom Nesbitt 5. Municipal Building - Report Previously Circulated - D. Free Tabled. 6. By-Law 94-23 - To authorize Village Employees to the participation in the Ontario Municipal Employees Retirement System - Report D. Free Tabled. 2 7. Site Development Agreement Between Village and Mr. Mario Chirico - Previously Circulated -Memo D. Free Municipal Solicitor is to be contacted with regards to the removal of the buildings on the East Beach. 8. Camping along Banks of Otter Creek - Letter Elgin St Thomas Health Unit Report from B. Wolfe Council requested the presence of members from the Health Unit and Mr. &Mrs. Silfwerbrand to the August 30, 1994 Council Meeting. 9. Review of Agreement Between Village and Mr. Gordon Craig Details of the proposed Agreement were reviewed by Mr. Craig, of which questions are to be answered by the Administrator/Clerk-Treasurer commensurate with issues focusing around liability, worker's compensation and a separate agreement and By- Law with respect to Wharfinger duties for the municipal harbour facilities. 10. Review of Amended License Agreement - Optimist Club - Previously Circulated Item #11 & Item #12. 11. Introduction of By-Law 94-24 - License of Lands to Optimist Club - West Bank Otter Creek, "Valley Camp Weigh Scale Building" - Previously Circulated By-Law read a First, Second and Third time and Passed. 12. Introduction of By-Law 94-25 - License of Lands to Optimist Club - West Bank Otter Creek, "Helipad" area - Previously Circulated By-Law read a First, Second and Third time and Passed. 13. Introduction of By-Law 94-22 - Property Standards Tabled. 3 14. Correspondence a) Port Burwell Committee of Adjustments -Warren Application A/1/93 Council directed the Administrator/Clerk-Treasurer to ensure that the terms of the Committee of Adjustments Decision in 1993 were adhered to. b) Township of South Dorchester - Drainage Maintenance Program - Request for Supporting Resolution RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby supports the resolution presented by the Township of South Dorchester, with regards to the Drainage Maintenance Program. UNANIMOUSLY: Tom Nesbitt c) LPRCA- Full Authority Minutes Received and Filed. d) Waste Reduction Week - Information available in office Received and Filed. e) Conflict of Interest Legislation - Town of Walkerton Request for Supporting Resolution -Village of Port Stanley Request for Supporting Resolution RESOLUTION MOVED BY: Ed Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell 4 hereby supports the resolution from the Town of Walkerton with regards to Council remuneration. UNANIMOUSLY: Tom Nesbitt RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby supports the resolution from the Village of Port Stanley with regards to conflict of interest legislation UNANIMOUSLY: Tom Nesbitt f) London International Children's Festival A letter is to be sent revoking the request to sell Nevada Tickets within the municipality. g) Town of Geraldton - Support for AMO Vice President -Mayor M. Power Received and Filed. 15. Infrastructure Application -MMA RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby authorizes the Administrator/Clerk-Treasurer to submit the infrastructure applications to the Canada-Ontario Infrastructure Works Office, Ministry of Municipal Affairs. UNANIMOUSLY: Reeve Tom Nesbitt 16. Introduction of By-Law 94-26 - Road Needs Study Agreement with Cyril Demeyere Ltd. RESOLUTION 5 MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-26, being a By-Law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with Cyril J. Demeyere & Associates for a Roads Needs and Drainage Study for the Municipality. UNANIMOUSLY: Reeve Tom Nesbitt 17. Financial Procedures By-Law Development - Creative Organizational Design RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to enter into an agreement with Creative Organizational Design to draft a financial procedures By-Law, as per the attached agreement. UNANIMOUSLY: Reeve Tom Nesbitt 18. Tax Arrears - Bailiff Services - Memo D. Free RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to engage Whisken Bailiff Services in connection with the outstanding tax arrears within the municipality. UNANIMOUSLY: Tom Nesbitt 19. Review of Financial Reporting - Reports to follow August 8, 1994 Received and Filed. 6 20. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the financial reporting and the accounts payable as amended in the amount of $20,916.35, and the cheques attached in the amount of$323.00, and July payroll in the amount of $22,053.95 and Council pay in the amount of $2,740.50 as attached. UNANIMOUSLY: Reeve Tom Nesbitt 21. Committee Reports County No report. Museum Board The Board Members are looking for a new Wheelhouse due to a fire which destroyed the original Wheelhouse which was chosen. Ticket sales for the dinner on top of the Lighthouse raised $520.00. As at the month of July 3,324 people had passed through the Museum, bringing $1,842.00 in receipts. Fire Department No report. Roads Council requested that new members for the Roads Committee be solicited. Recreation Board A notice is to be circulated thanking those who helped to make 1994 Tub Daze a success. 7 Community Policing No report. Cause Committee No report. BTA The Association suggested that flower boxes would be preferred for the downtown area rather than the planters, as well as additional garbage cans. Mr. David Mason volunteered to paint new signs for the Village entrances. 22. Old Business 23. New Business RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby moves to change the August 23, 1994 Council Meeting to August 30, 1994. UNANIMOUSLY: Reeve Tom Nesbitt 24. Committee of the Whole RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell moves into the Committee of the Whole appointing Chairperson, Gord Loucks. 8 UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of the Committee of the Whole. CARRIED: Reeve Tom Nesbitt 25. Motion to Adjourn MOVED BY: Edwin Ep le k CA 0/t9 Village of Port Burwell Minutes Council Meeting August 30, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer, By-Law Enforcement Officer & Chief Building Official - Brian Wolfe Guests: Allan Spicer, Bob Smith, Ralph Bedford, Wayne Norris, Glenn Steen - Haldimand- Norfolk Health Unit, Mario Chirico, Robert Smith, Kathleen Steele, Charlotte MacDonald and Jeff Staley and Dr. Thomas Wilson - Elgin St. Thomas Health Unit Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated August 9, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple Tlie Council of the Village of Port Burwell hereby adopts the minutes of the Regular Council Meeting dated August 9, 1994 as amended. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated August 9, 1994 None. 1 3. Delegations Wayne Norris - Outer Harbour Proposal A presentation was made to Council by Mr. Norris concerning his outer harbour proposal. It was decided by Council that a Special Meeting with Mr. Norris and his associates would be held in order to discuss this proposal in greater detail. 4. Roads Management Study - Draft Report Attached, Presentation by Cyril Demeyere Received and Filed. RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby appoints to the Roads Committee person as follows: Robert Smith, Kathleen Steele, Charlotte MacDonald and Jeff Staley. Councillor Allin will be the Council Representative for the Roads Committee. UNANIMOUSLY: Reeve Tom Nesbitt 5. Camping Along Otter Creek, Letter St. Thomas Elgin Health Unit Previously Circulated Dr. Wilson - St. Thomas Elgin Health Unit Mr. &Mrs. Silfwerbrand - Big Otter Marina Mr. &Mrs. Silfwerbrand of Big Otter Marina were unable to attend the meeting. Dr. Wilson clarified his letter and indicated that his agency was offering support. Reeve Nesbitt assured that every effort is being made to stop camping along the Otter Creek. 6. Community Policing Agreement - By-Law 94-18 RESOLUTION MOVED BY: Edwin Epple 2 SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby introduces By-Law 94-18, being a by-law to authorize the Reeve and the Administrator/Clerk- Treasurer to enter into a Community Policing Agreement with the Ontario Provincial Police to provide a Police Constable to work within the community. UNANIMOUSLY: Reeve Tom Nesbitt BY-LAW read a first, second and third time and passed. 7. Water System River Crossing Contract/Agreement - By-Law 94-19 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor WHEREAS the water main located beneath the Otter Creek, has in the past and continues to break thereby jeopardizing the continuity of water supply for consumption and fire protection to the municipality and; WHEREAS based upon a report prepared the municipality's consultant in these matters has recommended the replacement of the water main and; WHEREAS the Council of the Village of Port Burwell has requested by public tender prices from construction companies to reconstruct and relocate the water main from beneath the Otter Creek to be hung from the bridge structure at the intersection of County Road No 42 and Robinson Street; BE IT RESOLVED, the Council of the Village of Port Burwell hereby introduces By-Law 94-19, being a by-law to authorize the Reeve and the Administrator/Clerk- Treasurer to enter into a formal agreement with Garnet Services Inc. of Strathroy per the terms and conditions of the Tender submitted to the municipality May 26, 1994. UNANIMOUSLY: Reeve Tom Nesbitt BY-LAW read a first, second and third time and passed. 3 8. Correspondence a) Farmer's Market Eligibility, Ministry of Agriculture and Food Received and Filed. b) Green Lane Landfill - Environmental Assessment Received and Filed. c) Emerson Consulting &Associates Proposal for Economic Development Studies Received and Filed. d) St. Thomas Elgin Tourist Association - Letter Dated August 12, 1994 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby consents to a donation of $225.00 for the Lake Erie North Shore Circle Tour Brochure covering a period of two years. UNANIMOUSLY: Reeve Tom Nesbitt e) Letter From Couriveau Family - Proposed Response D. Free A letter from Reeve Nesbitt is to be sent to the Couriveau Family. f) St. Thomas Economic Development Corporation - Elgin County Industrial Brochure - Letter Dated August 12, 1994 Received and Filed. g) Rabies Prevention (Carried by Raccoons) Ministry of Municipal Affairs - Information in Office Received and Filed. 4 h) Best Matches "SEED" Program Received and Filed. i) Joanne McMurchy - Letter Dated August 4, 1994 The letter from Ms. McMurchy is to be directed to Mario Chirico. j) County of Elgin - Supplementary Assessments MOVED BY: Ed Epple SECONDED BY: Jim Hevenor The Council of the Village of Port Burwell hereby supports that the resolution from the Regional Municipality of Haldimand-Norfolk requesting the Provincial Cabinet to retract its decision on charging lower tier municipality for supplementary assessments be supported and endorsed. UNANIMOUSLY: Tom Nesbitt k) Town of Tillsonburg - Rails to Greenways - Letter Requesting Municipal Delegates MOVED BY: Edwin Epple SECONDED BY: Cindy Allin WHEREAS it has been requested by the Town of Tillsonburg for representation with regards to the formation of an intergovernmental committee for the Rails to Greenways - Alternative uses to the Abandoned Rail Right of Way - Port Burwell to Burford; BE IT RESOLVED, the Council of the Village of Port Burwell hereby appoints municipal representatives as follows; Jim Hevenor - Councillor David Free -Administrator/Clerk-Treasurer to attend meetings and reporting to Council with regards to future discussions, issues and requirements in the Rails to Greenways - 5 Alternate Uses to the Abandoned Rail Right of Way - Port Burwell to Burford. UNANIMOUSLY: Tom Nesbitt 9. Planning Advisory Committee Council tabled the formulation of a Planning Advisory Committee and directed the Administrator/Clerk-Treasurer to respond to the applicants with the decision and a letter of appreciation. 10. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$33,125.75 and the cheques attached in the amount of$0.00. UNANIMOUSLY: Reeve Tom Nesbitt A memo from the Administrator/Clerk-Treasurer explained the costs in association with the clean up of the Memorial Trailer park. Memo was Received and Filed. 11. Committee Reports County Meetings are to be held on September 9, 1994 and September 27, 1994. Museum Board The dinner on top of the lighthouse, won by Mr. &Mrs. Robert Sutherland was a success. 6 Fire Department Fire Chief Tom Millard is to be placed on the agenda for September 13, 1994. Roads No report. Recreation Board A Recreation Board party is to be held on September 3, 1994. The Squirt Tournament held in the Village was a success. Community Policing No report. Cause Committee No report. BTA No report. 12. Old Business A Coast Guard/Department of Fisheries & Oceans have submitted an agreement to the municipal offices for considerations considering keeping the lights on at the Harbour Entrance. Copies of the agreement are to be circulated to council for consideration. The Day Camp is now closed however considering the concerns of the Administrator/Clerk-Treasurer memo date August 1994 changes will be required in the future format. Koolen Electric has been contacted with regard to failure of recently install lights on County Road 42 Councillor Hevenor requested the status and additional information with regard to 7 the proposed "Disclosure Legislation". The Administrator/Clerk-Treasurer will provided copies to the Councillors before the next council meeting. 13. New Business RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor Whereas By-Law 92-23, dated August 22, 1992, appointing Raven & Company as the municipal auditors for a period of two years has expired and; Whereas under Section 86 of the Municipal Act, the municipality is required to appoint auditors to review the financial activities for the current year and; Whereas the municipality wishes to tender for competitive quotes for professional services in the matter of performing the audit for the municipality; The Council of the Village of Port Burwell hereby directs the Administrator/Clerk- Treasurer to circulate the terms of reference as attached to the following accounting firms to provide their proposal for services and associated fixed fees in regard to the 1994 Municipal Audit of the municipality's operations. Judd & Company, Tillsonburg Redfern, Moore & Company, Tillsonburg Peat Marwick Thorne, Chatham Barker Stanley,Aylmer Hyde Houghton, Woodstock Davis Martindale & Company, London Kime Mills Dunlop, London Monteith Monteith & Company, Stratford BDO Ward Mallette, Hanover Thomson Fisher & Bossy, Tillsonburg Richard A. Aylsworth, St. Thomas UNANIMOUSLY: Reeve Tom Nesbitt A letter was received from Raven & Company regarding support information of their invoice for the 1993 audit. The Interim audit is to commence September 8, 1994 and upon the completion of the interim audit council will review payment of the account. 14. Committee of the Whole 8 15. Property Standards - Gheysen Property Council received a memo from the Building Inspector with regards to future proceedings in the derelict building located on Strachan Street. The property owner has been notified of the property standards violation and it is anticipated that the building will be removed. 15. Motion to Adjourn MOVED BY: Gordon Loucks l 1NW! / /I pit 1' .419 Village of Port Burwell Minutes Council Meeting September 13, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer, Kevin Bradfield - Public Works Superintendent and Ed Roloson - Public Works Assistant Guests: Allan Spicer, Guests from Big Otter Marina - Linda Rockefeller, Mike & Shirley vanEykeren, Don &Marlene Manderson, Rudolf Zacharias, Frank & Helen Bachura, Carrie McCutcheon and Donna Loucks Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated August 30, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the August 30, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated August 30, 1994 The status of the building on William Gheysen's property at 25 Strachan Street was requested by Council, it was stated that Mr. Gheysen has until September 22, 1994 to appeal the decision to have the building demolished. After September 22, 1994, the municipality has the right to enter onto the property to have the building demolished and removed at the expense of the property owner. It was stated by Councillor Hevenor that the grass seeding of the Memorial Trailer Park should take place in the immediate future. It was indicated by K. Bradfield that we are waiting for the soils to consolidate before any seeding will occur. 1 3. Delegations Mr. & Mrs. vanEykeren - Big Otter Marina - Letter Attached Mrs.vanEykeren articulated the displeasure of the treatment at the Big Otter Marina and requested Council's assistance in these matters. Council identified that they would like to hear the Silfwerbrand's reply in this matter, and will refrain from action until such time. Mr. John Henricks - Official Plan Amendment Council will decide on the process at the September 27, 1994 Council Meeting, upon the revision of the Official Plan as per the documentation provided. 4. Correspondence a) SWOTA - Membership Questionnaire The questionnaire will be forwarded to Mr. Dave Mason for completion. b) SWOTA- Membership Renewal The membership to the South Western Ontario Travel Association is to be renewed. c) Community Parks Week - Request for Proclamation A proclamation is to be prepared. d) St. Thomas Tourist Association - Events Listing Dave Mason will address this issue. e) Cyril Demeyere Ltd - Public Meeting Polluting of the Otter Creek All members of Council and the Administrator/Clerk-Treasurer are to attend this meeting which will be held on September 19, 1994. 2 f) Otter Valley Port Burwell Optimist Club Donation for Tub Daze Fireworks A letter is to be sent to the Optimist Club thanking them for the donation for the Tub Daze Fireworks. g) Long Point Environmental Folio - Letter Attached Received and Filed. h) Canadian Coast Guard - Memorandum of Understanding Reeve Nesbitt updated Council on the negotiations with regards to the Harbour Navigational Lights. 5. Fire Chiefs Report Several renovations to the Fire Hall have taken place, including floor repairs and painting of trim and doors on the outside of the building. The Rescue Van fund is now$8,000.00 short of the $25,000.00 goal. There are currently 19 members on the Volunteer Fire Department. 6. Dog Catcher By-Law 94-20 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-20, being a By-Law to appoint Canine Control as Animal Control Officer and Poundkeeper for the Village of Port Burwell. UNANIMOUSLY: Reeve Tom Nesbitt By-Law read a first, second and third time and passed. 7. By-Law to Repeal By-Law 94-25 By-Law Tabled. 3 8. Pay Equity Commission Reeve Nesbitt is to provide information with regards to the past-handling of this matter. 9. Vienna Sewer System - Proposed Letter The draft letter to the Ministry of the Environment and Energy was approved by Council and is to be sent immediately. 10. Elgin St. Thomas Health Unit - Beach Closures - Oral Report D. Free RE SOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin Whereas the authority for the closure of beaches is with Elgin St. Thomas Health Unit under the Health Protection and Promotion Act, RSO 1990 c. H. 7 for the purpose of protecting the public against disease and infection and; Whereas the closing of beaches in communities along Lake Erie while protects the public from health conditions however adversely affects the prosperity and the reputation of the community and; Whereas it is necessary to keep record of all beach closures in communities considering the use of such documentation in support of remedial environmental measures. The Council of the Village of Port Burwell hereby requests that all future notification of beach closures and openings be transmitted to municipalities formally in order that the information can be used as support with respect to rectification of problems which exist in Lake Erie. UNANIMOUSLY: Reeve Tom Nesbitt 11. Proposed Response to Letter to the Editor - Tillsonburg News The proposed response letter is to be restructured to include Councillor input. 4 12 Municipal Harbour Facilities/Internal Financial Control - Memo D. Free Councillor Loucks is to speak to Gordon Craig and report back to Council at the September 27, 1994 Council Meeting. 13. Property Standards By-Law 94-22 - Previously Circulated RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-22, being a By-Law prescribing the standards for the maintenance and occupancy of property. UNANIMOUSLY: Reeve Tom Nesbitt By-Law read a first, second and third time and passed. 14. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the financial reporting and the accounts payable in the amount of$88,229.43, and the cheques attached in the amount of $9,179.55 and payroll in the amount of $22,786.51. UNANIMOUSLY: Reeve Tom Nesbitt 15. Financial Reporting - Treasurer Report Received and Filed. 16. OMERS By-Law - Report D. Free, Report to Follow Tabled. 5 17. Committee Reports County Annexation meetings are in process. New hours for the library are to be adopted. Museum Board RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby supports the resolution of the Museum Board appointment of Betty Grunland and Ted Eagleton as voting members of the Museum Board. UNANIMOUSLY: Reeve Tom Nesbitt During the 1994 season approximately 7,100 visitors passed through the Museum, this is a 30% increase over the 1993 season. Approval is being sought by the Museum Board to sell Nevada Tickets. Fire Department No report. Roads A Roads Committee Meeting is to be held on Thursday September 15, 1994. Recreation Board The annual "Fall Walk in the Park" is scheduled for October 16, 1994 at 1:00 p.m. The Baseball Awards Night is to be held on September 28, 1994, 7:00 p.m. at the Parish Hall. The local Legion will be holding an appreciation night for the minor baseball participants. 6 Plans for the clearing of the site of the second baseball diamond are under way. The 1994 Santa Claus Parade will be held on December 3, 1994 at 3:00 p.m. The next meeting is to be held on October 13, 1994. Community Policing No report. Cause Committee RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks Whereas the Council of the Village of Port Burwell has received and adopted the concepts of the CAUSE Study as prepared by Architect Mr. B. McCann and; Whereas implementation of various aspects of the study has commenced within a capital works program in 1994 and; Whereas funding towards this project has been received by Community Futures Committee in the amount of$10,000.00 and; Whereas the CAUSE Committee has completed its' mandate with Council; The Council of the Village of Port Burwell hereby abolishes the Committee accepting its' recommendations and directs staff to report on further steps required, as time permits considering the implementation of the study and the recommendations of the Committee. UNANIMOUSLY: Reeve Tom Nesbitt 7 BTA Tickets are to be sold on a Mystery Box, as well as for Muskoka Chairs. The Annual Meeting is to be held on November 18, 1994, at Craiger's Cove, tickets for the dinner meeting are $11.00. 18. Old Business 19. New Business 20. Committee of the Whole 21. Motion to Adjourn MOVED BY: Ed apple • (0 8 Village of Port Burwell Minutes Council Meeting September 27, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councilor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated September 13, 1994 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the September 13, 1994 Regular Council Meeting. UNANIMOUSLY: Tom Nesbitt 2. Business arising from Minutes of meeting dated September 22, 1994 Councillor Loucks had spoken to Gordon Craig with regard to return of dockage and ramp fees on behalf of the municipality. The 1995 operation of the municipal harbour facilities are to be discussed further with council considering the memo from the Administrator/Clerk-Treasurer in this matter. 3. Rails to Alternative Uses - Update D. Free An intermunicipal meeting was scheduled in Tillsonburg for October 19, 1994, however Reeve Nesbitt identified that a Waste Management Meeting was scheduled for the same date, the Administrator/Clerk is to schedule the meeting to a later date. 1 The pupose of the meeting is to address the adjacent landowners with a panel of experts. 4. Correspondence a) Pest Management Alternatives Office (PMAO) Reducing Dependency On Pesticides Received and Filed. b) Ontario Taxpayers Federation - Letter Received and Filed. c) East Elgin Community Committee Against Violence RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to proclaim November as "Violence Awareness Month". UNANIMOUSLY: Tom Nesbitt d) LPRCA- 1995 Project Planning Received and Filed. 5. By-Law 94-08 - By-Law Renumbering RESOLUTION MOVED BY: Cindy lin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-08, being a By-Law to renumber certain By-laws in order to avoid numerical duplication. 2 UNANIMOUSLY: Tom Nesbitt By-Law Read a First, Second and Third Time and Passed 6. Transfer Station - Memo Previously Circulated Considering the use of the Transfer Station by those who are not residents of Port Burwell, Bayham or Vienna, the Administrator/Clerk-Treasurer is to write letters of concern to the Village of Vienna and the Township of Bayham. Reeve Nesbitt will be contacting the Township of Bayham with regards to the matters pertaining to the terms of OVEAC and Waste Mgmt in East Elgin area. 7. By-Law 94-30 - Fire Department Remuneration RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-30, being a By-Law to set the rate of remuneration for the Port Burwell Volunteer Fire Department. UNANIMOUSLY: Tom Nesbitt By-Law Read a First, Second and Third Time and Passed 8. By-Law 94-29 - Proposed By-Law/Letter to Department of Fisheries and Oceans RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-29, being a By-Law to repeal By-law 94-14 being a by-law to enter into an agreement with Department of Fisheries and Oceans for the Lease of Harbour Lands. UNANIMOUSLY: Tom Nesbitt 3 By-Law Read a First and Second Time. 9. By-Law 94-28 - Loan Agreement with OCWA, Village of Port Burwell and Her Majesty the Queen RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-28, a By-Law to authorize the execution of a tri-party loan agreement between the Ontario Clean Water Agency, the Village of Port Burwell and Her Majesty the Queen, in right of Ontario as represented by the Minister of Municipal Affairs regarding the financing for the Water System Repairs. UNANIMOUSLY: Tom Nesbitt By-Law Read a First, Second and Third Time and Passed 10. Chief Building Official - Monthly Report to Council Received and Filed. 11. OMERS By-Law 94-23 By-Law 94-23 previously introduced at the July 26, 1994 Regular Council Meeting. By-Law Read a First and Second and Time. 12. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of $17,187.46 and cheques in the amount of$96.30. 4 UNANIMOUSLY: Tom Nesbitt 13. OPA- Update RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby directs the Reeve and the Administrator/Clerk-Treasurer to commence proceedings with regards to a special meeting to review the Village of Port Burwell's need for revisions to the Official Plan passed by By-law 90-23, November 13, 1990 commensurate with the Planning Act. R.S.O. 1990 c. P. 13 s. 26. UNANIMOUSLY: Tom Nesbitt 14. Committee Reports County A Waste Management Meeting has been scheduled for October 19, 1994 with staff and Council to attend. A meeting with MMA for the review of Bill 163 has been scheduled for October 24, 1994. All councilors and the Administrator/Clerk-Treasurer will be invited to attend this meeting The County Administration is working on a new municipal addressing system for residents in all of Elgin County. Museum Board Backus Conservation Authority is interested in borrowing the Lighthouse Light Lens for their museum. Nevada tickets are now being sold at the New England Variety. Fire Department No report. 5 The newly formed Roads Committee Meeting was held September 15, 1994 to review the sidewalk program considering the Infrastructure Program application for the construction of approximately$50,000 worth of sidewalks in the community. The plan as presented was reviewed and adjusted in accordance with the wishes of the committee. Minutes of the meeting are forthcoming from the Administrator/Clerk-Treasurer. The picnic tables are to be stored as soon as possible. Recreation Board The next meeting is scheduled for October 13, 1994, at 7:00 p.m. Community Policing No report. BTA No report. 18. Old Business Councilor Loucks inquired as the activity in the harbour with regard to Higgs Excavating. The Administrator/Clerk-Treasurer indicated that a letter was written to Mr. J. Spence (representing 8979879 Ontario Limited) requesting the status of the clean up of the retaining wall along the east bank of the Otter Creek. Mr. Spence indicated that litigation with CP Rail was on going and that as the land owners some clean up would immediately occur. Councilor Hevenor inquired as the any response form Paul Skinner considering the July 1994 meeting and subsequent letter date September 1994 with regard to future developments. The Administrator/Clerk-Treasurer indicated that there was no response to the letter or phone calls. Mr. Chirico has provided a revised site plan to Reeve Nesbitt considering the possibility of developing a site plan agreement with the municipality per the terms of the Temporary Use bylaw. Council would not consider the site plan until a number of items had been addressed. Notwithstanding the Administrator/Clerk-Treasurer indicated that the recently submitted site plan showed that garbage bins were to be placed on municipal property which would not be permitted. 6 indicated that the recently submitted site plan showed that garbage bins were to be placed on municipal property which would not be permitted. The Gheysen property is to be demolished by Mr. Gheysen by September 30, 1994. The Administrator/Clerk-Treasurer is to investigate as to the cost of the demolition should Mr. Gheysen not comply. 19. New Business RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby ratifies the personnel agreement with Public Works Foreman, Kevin Bradfield and Public Works Assistant, Ed Roloson as attached and as executed by the Administrator/Clerk- Treasurer, June 1994. UNANIMOUSLY: Tom Nesbitt Correspondence - Long Point Region Conservation Authority RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor The Council of the Village of Port Burwell hereby consents to spend an additional $1,500.00 capital towards the construction of the retaining wall along the east bank of the Otter Creek. Amendments to By-Law 94-06 to occur. UNANIMOUSLY: Tom Nesbitt 20. Committee of the Whole RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple 7 BE IT RESOLVED, the Council of the Village of Port Burwell moves into the Committee of the Whole appointing Chairperson Cindy Allin. UNANIMOUSLY: Tom Nesbitt RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, the Council of the Village of Port Burwell moves out of the Committee of the Whole. CARRIED: Cindy Allin By-Law Read a First, Second and Third Time and Passed 21. Motion to Adjourn MOVED BY: Gordon Loucks Approved., O to15411, 1994 '" rife Thoma esbitt, ee e i David "Free, Administrator/Clerk-Treasurer 8 Village of Port Burwell Minutes Council Meeting 9 9(4, „ a-3 October 11, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer, Lou Goulett- Pembina, Brian Bolton - Pembina and Bruce Petrochuk - Pembina Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated September 27, 1994 RESOLUTION MOVED BY: Ed Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the September 27, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated October 1, 1994 Councilor Allin requested a change to item #2 Business arising from Minutes of meeting dated September 27, 1994 with regard to accepting that the problem with respect to the Wharfinger had been resolved. With the consent of council the change is as follows; The 1995 municipal harbour facilities are to be discussed further with council considering the memo from the Administrator/Clerk-Treasurer in this matter. 1 3. Delegations Pembina - Lou Goulett Mr. Goulett, Vice President of Pembina provided council a brief history of his fully Canadian owned company. During his delegation he provided a drawing of the significant business activities in Lake Erie and their proximity to Port Burwell. Although not promising anything he expressed a sincere desire to increase the use of the Port Burwell harbour with a possible one time contribution if the harbour could be accessible. Reeve Nesbitt identified the extenuating efforts by staff and council during the summer of 1994 in an attempt to gain approval for "prop wash" dredging in order accommodate Pembina vessels.These efforts were in conjunction with Mr. Bruce Petrochuk inclusive of Pembina "prop wash" dredging at and beyond the mouth of the Otter Creek. Both Council and Pembina were able to see the benefits of the business activities and concluded to increase efforts through shared documentation and informal commitments for employment and investment should Port Burwell be able to accommodate their vessels and company for servicing. The Administrator/Clerk-Treasurer is to investigate a number of possibilities in these matters. It was suggested that NRG be contacted a possible customer for Pembina's natural gas products and Brian Bolton was to follow up on this matter. 4. Correspondence a) Cyril J. Demeyere - Village of Vienna Received and Filed b) Pitch-In For Conservation Received and Filed. c) Ministry of Environment & Energy - Village of Vienna Council expressed that the response from R. Baird, MOE with regard to a letter sent to in the matter of Vienna sewage problem, was inadequate. A letter is to be drafted by the Administrator/Clerk- 2 Treasurer expressing councils dissatisfaction with the reply. d) Mental Health Reform in Ontario Received and Filed. e) Ministry of the Solicitor General & Correctional Services Council agreed to proclaim November 6th to 12th, 1994 as Crime Prevention Week. f) County of Elgin - County Role in Waste Management Received and Filed. All Councillors will be attending the meeting on October 19, 1994. g) County of Elgin - Draft Municipal Addressing Program Received and Filed. h) Joint Steering Committee on Development of Waste Management Plan - Request for Volunteers - Waste Diversion Strategy Committee Village resident Marion Paterson will be approached to be representative at the Waste Diversion Strategy Committee Meeting. i) Gaming Control Commission Received and Filed. 5. By-Law 94-33 - Fire Chief& Deputy Fire Chief By-Law RE SOLUTION MOVED BY: Jim Hevenor SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-33, being a By-Law to appoint a Fire Chief and a Deputy Fire Chief for the Village of Port Burwell. 3 UNANIMOUSLY: Reeve Tom Nesbitt By-Law read a first, second and third time and passed. 6. By-Law 94-29, Repeal of By-Law 94-14 - Lease of Harbour Lands with DFO Tabled and a letter is to be sent to DFO with regard to accepting the general terms of the Memorandum of Agreement as presented by Canadian Coast Guard. 7. Intermunicipal Agreement By-Law 94-31 Port Stanley/ Port Burwell Building Inspector Tabled. 8. By-Law 94-32 - Building Inspector By-Law Tabled. 9. By-Law 94-23 - Ontario Municipal Employees Retirement Savings Plan By-Law read a first and second time and tabled on September 27, 1994. By-Law read a third and final time and passed on October 11, 1994. 10. Review of Quotations for Public Works Building - Memo D. Free Three quotes for a new heating system and insulation for the public works department were reviewed by council. Council accepted W & S Services quote in the amount of $2,500 for a infrared natural gas fired heating system including an actuating carbon monoxide sensor. Three quotes for insulating the ceiling of the Public Works Building were also reviewed. Council accepted Great Lakes insulation was also accepted in the amount of$1,480.00. Considering the occupational health and safety aspects to these projects work to be completed in January 1995 and included as part of the 1995 budget. Considering some investigations as requested by council a resolution has been deferred to the October 26, 1994 meeting. 4 11. Installation of Sewage Receiving Line for Class VII Hauler Quotation from Garnett Services - Memo D. Free Garnet Services provided a quote in the amount of $2,800 to install a sewage receiving line for Class IV Haulers considering requests from the Elgin - St Thomas Health Unit. This system is to be installed at the Howard Street pumping station. The Administrator/Clerk-Treasurer cautioned council suggesting that a letter is to be sent to the Elgin St. Thomas Unit confirming the mandatory use of the Port Burwell sewage system if the line was to be installed. Otherwise the system could be installed and not used considering increased cost over current options for the use of the community's sewage system. 12. By-Law 94-34 - By-Law to Repeal By-Law 363 and 85-03 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-34, being a By-Law to repeal By-Law 363, being a by-law to provide for the conditions of work, vacations with pay, and sick leave benefits for village employees and By-Law 85-03, being a by-law to establish rates of pay to municipal employees and remuneration to Reeve and Members of Council. UNANIMOUSLY: Reeve Tom Nesbitt By-Law read a first, second and third time and passed. 13. By-Law 94-27 Repeal of By-Law 94-25 - Letter Optimists By-Law Previously Circulated Tabled. 14. Application for Liquor Licence - Craiger's Cove RE SOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor 5 The Council of the Village of Port Burwell hereby directs the Administrator/Clerk- Treasurer to provide consent to the application for a Liquor License for Craiger's Cove as per the letter dated October 3, 1994. UNANIMOUSLY: Reeve Tom Nesbitt 15. Approval of Roads Funding Application &Monthly Report RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby authorizes the Administrator/Clerk-Treasurer to make application for funding to the Ministry of Transportation in the amount of$78,500.00. UNANIMOUSLY: Reeve Tom Nesbitt 16. Rails to Greenways - Information to Council - Public Meeting October 26, 1994 Received and Filed. 17. Review of Financial Reporting Received and Filed. 18. Review of Accounts Payable RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the financial reporting and accounts payable as amended in the amount of$33,308.20, and the cheques attached in the amount of$5,841.01 and September payroll in the amount of$19,096.75 and Council pay in the amount of$1,974.00. UNANIMOUSLY: Reeve Tom Nesbitt 6 19. Committee Reports County No report Museum Board Mr. Fred Bodsworth will be the guest speaker at the Museum Fund-Raising Dinner in July 1995. The Board Members discussed the matter of the municipality using the museum for office operations for approximately 2-4 weeks, due to renovations to the Municipal Office. It was decided that Council would be approached concerning a letter of support to obtain the Spume, a decommissioned Coast Guard boat. Fire Department Councilor Loucks expressed concern that the fire department did not have keys for the Public Works gates as the locks were recently changed. The Administrator/Clerk-Treasurer assured the Councilor that keys had been provided to the department. Roads Councilor Loucks expressed concern that the ROW in front of the large vacant lot was not cut all summer. The Administrator/Clerk-Treasurer indicated that this is a property standards matter and that the grass had been cut commensurate with staff cutting the grass on behalf of the property owner. Engineering on Addison Street has started as Cyril Demeyere Ltd staff have been surveying the area. Construction work is expected to start November/December of 1994. Recreation Board The next meeting is to be held on October 13, 1994 at 7:00 p.m. 7 The Annual Fall Walk in the Park is to be held at 1:00 p.m. on October 16, 1994. Participants are to meet at the Baseball Park. Coffee, pop, Hot Chocolate and Octoberfest Sausage will be provided by the Recreation Board. Community Policing No report. BTA A Canoe Race is being organized for August of 1995. The Association will be holding a Candidates Night at the Port Burwell Public School, the date is to be announced. A Motor Rally is being considered as a possible fund raising event. The BTA confirmed that they will be paying for one light only in the area of the West Side stairs. A speaker is being sought for Annual Meeting. Attendance at the BTA meeting is very poor and the organization is in jeopardy of disbanding. 20. Old Business None 21. New Business RESOLUTION MOVED BY: Ed Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the purchase of the Roads Sander from Advance Landscaping Company Limited in the amount of$1,605.00. UNANIMOUSLY: Reeve Tom Nesbitt 8 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin WHEREAS the Port Burwell Historical Society has in the past approached Council with regards to long term borrowing, to a maximum of $5,000.00 towards the expenditure of a Wheelhouse of the S.S. Steinbrenner to be placed in the front of the Museum building and; WHEREAS the Wheelhouse from the S.S. Steinbrenner has since been destroyed by fire prior to its' arrival and; WHEREAS the monies originally allowed to the Museum were not in the 1994 budget as per By-Law 94-09 The Council of the Village of Port Burwell hereby rescinds the resolution dated June 14, 1994 enabling the long term borrowing of $5,000.00 on behalf of the Port Burwell Historical Society towards the purchase of this item. Other purchases or proposals must come before Council uniquely and separately to these matters. UNANIMOUSLY: Reeve Tom Nesbitt RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves the payment of$435.25 to Federation Insurance Company of Canada and $50.00 to William Cairns as per the attached incident report from Public Works Superintendent, Kevin Bradfield and the letter dated August 22, 1994 from Federation Insurance Company of Canada. UNANIMOUSLY: Reeve Tom Nesbitt 22. Committee of the Whole RESOLUTION 9 MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves into the Committee of the Whole appointing Chairperson, Jim Hevenor. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Ed Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Jim Hevenor 23. Motion to Adjourn MOVED BY: Gordon Loucks Approved.: Octo 25, 199' i L- " T .mas esbitt reeve / Davi. . Free Ad inistrator/Clerk-Treasurer 10 Village of Port Burwell Minutes Council Meeting October 25, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer, Jeff Vyse, Robert Smith and Ronald Flick Call Meeting to Order Declaration of Conflict of Interest 1. Adoption of Minutes of Regular Council Meeting dated October 11, 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the October 11, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated October 11, 1994 None. 3. Correspondence a) Village of Port Stanley - Resolution of Support Health Unit Swimming Warnings Received and Filed. b) Proposed Letter to Dave Baretta, MOE The letter was approved by Council and is to be forwarded to Mr. Baretta. 1 c) St. Thomas - Elgin General Hospital - Strategic Plan Meeting Received and Filed. d) County of Agin - 1994 - 1995 Winter Maintenance Received and Filed. e) Ministry of Tourism Recreation and Culture Full & Fair Access to Women & Girls in Sport & Physical Activity Received and Filed. f) Canadian Consulate - Seminar on Developing Alliances with Ohio State Received and Filed. g) Ministry of Tourism Recreation and Culture - Farmer's Market Brochures Received and Filed. h) Canada/Ontario Infrastructure Works - News Release Received and Filed. i) Cyril J. Demeyere - Village of Vienna Letter Dated October 20, 1994 A response is to be formulated by the Administrator/Clerk-Treasurer, which Council is to review. j) NRG -Application Ontario Energy Board Received and Filed. k) Ministry of Natural Resources - Lake Erie Fish Surveys Received and Filed. 4. By-Law 94-38, By-Law to enter into an Agreement for Engineering Services Addison Street Area (Cyril J. Demeyere Ltd.) 2 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-38, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with Cyril J. Demeyere & Associates for engineering services for the Addison Street area. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 5. By-Law 94-35 - Renumbering By-Law RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-35, being a by-law to renumber certain by-laws in order to avoid numerical duplication. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 6. By-Law 94-36 - Canada/ Ontario Infrastructure Works Agreement RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-36, being a by-law to authorize the signing of an agreement with the Province of Ontario. UNANIMOUSLY: Reeve Tom Nesbitt 3 By-Law Read a First, Second and Third time and Passed. 7. Financial Management Plan RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks Whereas the Council of the Village of Port Burwell is in receipt of the Financial Management Plan from the Administrator/Clerk-Treasurer as at September 30, 1994, which recommends various action plans to the financial affairs of the municipality for the remainder of 1994, And Whereas within the Financial Management Plan modifications are also recommended to the 1994 Annual Budget. Be it resolved the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to enact the adjustments as proposed within the Financial Management Plan as presented. Council further directs the Administrator/Clerk-Treasurer to amend by-laws as necessary in order to comply with the spirit of the Management Plan. UNANIMOUSLY: Reeve Tom Nesbitt 8. Fall Leaf Pick-up - Oral Report - G. Loucks RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby agrees to pick up leaves within the municipality November 2, 1994 and November 9, 1994 for bagged leaves only. Notification to the public to be circulated in the immediate future. UNANIMOUSLY: Reeve Tom Nesbitt 9. Request by the Port Burwell Legion to distribute Poppies 4 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby supports the distribution of poppies by the Port Burwell Royal Canadian Legion Branch 524, in memory of those who paid the ultimate price for our Country during World War I and World War II. The distribution of poppies is to be on October 28th & 29th, 1994 and November 4th & 5th, 1994. UNANIMOUSLY: Reeve Tom Nesbitt 10. Review of Quotations for Public Works Building RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby accepts the quotations for the Public Works building, under the requirements of he Occupational Health and Safety Legislation to upgrade heating services and environment detection devices. Quotations submitted as follows,W& S Services Limited for the supply and installation of a CO Indicator and Heating System in the amount of$3,250.00 and Great Northern Insulation for the supply and installation of insulation in the amount of$1,471.25. UNANIMOUSLY: Reeve Tom Nesbitt 11. Installation of Sewage Receiving Line for Class VII Hauler Reply from Elgin - St. Thomas Health Unit Tabled. 12. Review of Public Washroom proposals - Memo D. Free Canada/Ontario Infrastructure Works The Administrator/Clerk-Treasurer presented a number of options to coucil with respect to the design of the proposed Public Washrooms for the East Beach. The options included for cubicles ranging from 5 8 to 4. Councilor Loucks and Reeve Nesbitt felt the 6 cubicle washrooms would better serve the public. RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby directs the Administrator/Clerk- Treasurer to commence tendering for the Public Washrooms described as 35-4W-2S per the memo dated October 21, 1994 by D. Free. CARRIED: Reeve Tom Nesbitt Disposition: A Recorded Vote was requested by Councillor Loucks with the following results: Those in Favour of the Motion: Those Opposed to the Motion: Councillor Allin Reeve Nesbitt Councillor Hevenor Councillor Loucks Councillor Epple Motion Carried: 3 - 2 13. By-Law 94-27 Repeal of By-Law 94-25 - Letter Optimists By-Law Previously Introduced. By-Law Read a First, Second and Third time and Passed. 14. Special Meeting November 3, 1994 - MMA Review of Interim Audit RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby resolves to hold a special meeting on November 3, 1994 to review the interim audit prepared by 6 Kime, Mills, Dunlop. UNANIMOUSLY: Reeve Tom Nesbitt 15. Rescind August 9, 1994 Resolution for Roads Funding Application &Monthly Report RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby rescinds the resolution dated August 9, 1994 concerning the application for funding to the Ministry of the Transportation considering erroneous and subsequent information. UNANIMOUSLY: Reeve Tom Nesbitt 16. Rails to Greenways - Public Meeting - Letter D. Free Received and Filed. 17. By-Law 94-37 - Burning By-Law - T. Nesbitt/T. Millard RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-37, being a by-law to regulate fires within the Village of Port Burwell. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Introduced Only. 18. Application for Severance E145/94 Lot 38 & 39, Registered Plan 40 Council expressed no concern with regards to this application for severance. 19. Wharfinger Issues 7 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Ed Epple Whereas the Council of the Village of Port Burwell is desirous in improving its financial matters inclusive of internal controls in order to continue their accountability to the ratepayers of the municipality, and; Whereas Council has been in receipt of memos in the past and recently a Memo dated August 27, 1994 from the Administrator/Clerk-Treasurer expressing concern for the operations of the Municipal Marina, and; Whereas it is deemed necessary to develop an appropriate structure and system to better operate the facility for the benefit of the public and ratepayers. Be it resolved the council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to respectfully decline the services Gordon Craig in the operation of the Municipal Marina for the 1995 fiscal year. Council further directs the Administrator/Clerk-Treasurer to develop and bring before council a new operational format for 1995 and future years, inclusive of an acceptable method for the handling of financial affairs to consider for the purpose of implementation by by- law as soon as can be possible. UNANIMOUSLY: Reeve Tom Nesbitt 20. Recreation Board Nevada Licence RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple Whereas the Council of the Village of Port Burwell is desirous in improving its financial matters inclusive of internal controls in order to continue their accountability to the ratepayers of the municipality, and; Whereas Council has been in receipt of memos in the past and recently a Memo dated October 14, 1994 from the Administrator/Clerk-Treasurer/Lottery Licensing Officer expressing concern for the financial and administrative operations of the Recreation Boards Break Open Ticket License, and; 8 Whereas it is now deemed necessary to review and adjust the structure and system to better operate the license for the benefit of the public and ratepayers. Be it resolved the Council of the Village of Port Burwell hereby informs the Recreation Board of the direction now given to the Administrator/Clerk-Treasurer as the Lottery Licensing Officer to review and revise operations in order to ensure compliance with the requirements of the Ministry of Consumer and Commercial Relations in these matters. Council further directs the Administrator/Clerk-Treasurer to report on activities in other communities with similar ventures to develop, document and bring before council any changes required to the operational format of matters relating to the Lottery license for the purpose of implementation by by-law or as necessary as soon as can be possible. This report and any changes required thereof shall be made public. UNANIMOUSLY: Reeve Tom Nesbitt 21. By-Law 94-39 - Community Policing Agreement RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-39, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into a Community Policing Agreement with the Ontario Provincial Police to provide a Police Constable to work within the community. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 22. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor 9 BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in he amount of$52,563.02. UNANIMOUSLY: Reeve Tom Nesbitt 23. Committee Reports County No report. Museum Board No report. Fire Department The Fire Department indicated that a number of invoices are not being paid in a timely manner. The Administrator/Clerk-Treasurer indicated that invoices are not being received in the office in order that staff can properly address the invoices for payment by council. A Flow Chart has been provide previously however will be given to the Fire Department again in order that the process may be clarified. Roads The picnic tables and recycle cans have been stored. Recreation Board The "Fall Walk in the Park" was successful. The Baseball Awards Night was a success. The next meeting is to be held on November 2, 1994 at 7:00 p.m. Community Policing The Halloween night patrols are being organized. 10 Councillor Epple and Councillor Hevenor attended a farewell party for Constable Doug Peer on behalf of Council and presented him with an Ashtabula Print, Village hat and mug. RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to donate$78.20 to the Port Burwell Community Policing Committee to cover the rental cost of four F.M. band radios for Halloween night patrols. UNANIMOUSLY: Reeve Tom Nesbitt BTA The Annual Meeting is to be held on November 18, 1994 and new members are needed. 24. Old Business RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby ratifies the personnel agreement with Administrative Assistant, Donna Lamoure as attached and as executed by the Administrator/Clerk-Treasurer, June 1994. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to eliminate payment of the second Minor Variance application of Mr. E. Warren in the matter of 23 Pitt Street property considering a misunderstanding by the applicant in regard to the process for planning approval for his new building. 11 UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple The Council of the Village of Port Burwell hereby repeals and waives the water and sewer charges for the bottom nine Commercial units for the 21 Brock Street building. DEFEATED: Reeve Tom Nesbitt 25. New Business A list of water/sewer accounts which are in arrears and to be disconnected, was presented for Council's information. Councillor Hevenor attended the seminar at the County of Elgin with regards to the Disclosure Legislation for Councillors. 26. Committee of the Whole RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Gordon Loucks. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Edwin Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Gordon Loucks 27. Motion to Adjourn 12 27. Motion to Adjourn MOVED BY: Gordon Loucks Approved: Nov-tuber 22,, 994 Thoma- Nes•itt Reeve -Free A.. inistrator/Clerk-Treasurer 13 Village of Port Burwell Minutes Special Council Meeting November 3, 1994 5:00 p.m. Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer, Secretary-Bookkeeper I Guests: John Maddox - MMA, Peter Jackson - MMA, Jim Dunlop - Kime, Mills, Dunlop Chartered Accountants Call Meeting to Order Declaration of Conflict of Interest 1. Committee of the Whole MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves into Committee of the Whole appointing Chairperson, Cindy Allin. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves out of Committee of the Whole. CARRIED: Cindy Allin 2. Old Business None. 3. New Business RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby directs the Administrator/Clerk- Treasurer to revoke the request for Parkland dedication until further passing of a by- law establishing the same. UNANIMOUSLY: Reeve Tom Nesbitt 4. Motion for Adjournment MOVED BY: Cindy Allin Approved: Novemb , 1994 ,' .r Tho ses itt Ree e b a%. R. Free .ministrator/Clerk-Treasurer Village of Port Burwell Minutes Council Meeting November 8, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer Call Meeting to Order Declaration of Conflict of Interest Councillor Allin declared a conflict of interest on items #13 and #18. Councillor Loucks declared a conflict of interest on item #6. 1. Adoption of Minutes of Regular Council Meeting dated October 25, 1994 Tabled. 2. Business arising from Minutes of meeting dated October 25, 1994 None. 3. By-Law 94-40, By-Law to Permit for the Collection of Cash in Lieu of Park Land for Severances RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-40, being a by-law respecting a condition of development or redevelopment. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Tabled. 1 4. Correspondence a) St. Thomas Elgin Tourist Association - 1995 Visitors Guide Received and Filed. b) Lakefield Research - Municipal Waste Management & Environment Consulting Services Received and Filed. c) CP Rail System - Local Improvements Received and Filed. d) Ministry of Economic Development & Trade Received and Filed. e) Ministry of the Solicitor General and Correctional Services Received and Filed. f) Long Point Region Conservation Authority -Annual Christmas Party Received and Filed. g) Edith Lenz -Water/Sewer Billing 28 Pitt Street The Administrator/Clerk-Treasurer is to prepare a return letter on behalf of the Reeve to be sent to Mrs. Lenz. h) Elgin Community Futures - Draft Community Profile Amendments to the profile are to be completed by Allan Spicer and the information will be forwarded to Community Futures. 5. Raven & Company Letter October 26, 1994 - Municipality's response - Siskind, Cromarty, Ivey & Dowler - Future Action The Administrator/Clerk-Treasurer is to forward pertinent information to Siskind, 2 Cromarty, Ivey & Dowler for an opinion on future proceedings. 6. Municipal Offices Renovation Tenders - Memo D. Free By-Law 94-41, By-law to Enter into an Agreement for the Renovations to the Municipal Offices Tender Submitted by: Ed Matthews Carpentry $32,053.51 Grassmere Construction $32,898.59 Rodger DeKraker $37,242.76 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-41, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with Ed Matthews Carpentry for Renovations to the Municipal Offices. CARRIED: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 7. Tender for Auditors Services 1994 -Memo D. Free By-Law 94-42 - By-Law to Enter into an Agreement for Audit Services Tender Submitted by: Redfern, More $8,453.00 Barker Stanley $6,420.00 Monteith Monteith $7,462.10 Richard A. Aylsworth $11,800.00 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-42 being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with Redfern More and Company for Audit Services for the fiscal year of 1994. 3 CARRIED: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 8. BTA Letter Re: Robinson Street Properties abutting Harbour Lands The proposed letter was tabled and Councillor Hevenor is to discuss this matter at the next BTA meeting. 9. By-Law 94-37 - Burning By-Law - Previously Circulated - T. Nesbitt Tabled. 10. Cyril J. Demeyere - Village of Vienna Sewage System The Administrator/Clerk-Treasurer indicated that there was a shortage of time available to prepare the information needed and a response with regards to this matter may be required from the municipality's consultants, Giffels Engineering Consultants. 11. Boat Storage along Otter Creek - Memo D. Free The Administrator/Clerk-Treasurer is to investigate liability issues. 12. 1995 Budget Preliminary Formulation - Memo D. Free Received and Filed. 13. By-Law 94-43, By-law to Open a Bank Account for Museum Board Nevada Ticket Proceeds RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-43, being a by-law to authorize the Administrator/Clerk- Treasurer to open a bank account for the Port Burwell Marine Museum Nevada Ticket Funds. UNANIMOUSLY: Reeve Tom Nesbitt 4 By-Law Read a First, Second and Third time and Passed. 14. By-Law 94-44, By-Law to Rescind Local Improvement Levy Charges commensurate with By-Law 85-25 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-44, being a by-law to rescind all local improvement levy charges. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 15. Lower Big Otter Creek Remedial Action Plan Councillor Hevenor reported that at a meeting held in Vienna October 26, 1994 a review of the Great Lakes Clean application as prepared by LPRCA was reconsidered and approved by the committee before final mailing. The Committee consented to the application for an initial$72,000 in order to further study the Big Otter and the sediment transport problems. A resolution as Drafted by the Port Burwell Administrator/Clerk-Treasurer is to be considered by each municipality and to follow the application. A review of the progress of the Section 25 Project was provided by LPRCA indicating that soil samples (inclusive of cross section samples) had been taken and are continuing. A meeting in January of 1995 is to be scheduled. RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple Whereas the Village of Port Burwell, Village of Vienna, Township of Bayham and Town of Tillsonburg has in the past and currently concern for the environment 5 acknowledging provincial and federal legislation; And Whereas numerous projects and efforts have been executed under the support of citizens and the various provincial and federal government agencies in order to reduce the environmental effects of their respective settlements to land water and air eco systems; And Whereas based upon the information received from various federal and provincial agencies indicating that the quality of water in Lake Erie has been on a continual decline as the result of the Big Otter Creek and has refused applications in the past for dredging in the Port Burwell Harbour area considering their concerns of the river bed and its effect on Lake Erie; And Whereas the Lower Big Otter Creek has been identified as a problem area for pollution and sediment transport by various studies produced by the provincial and federal environmental agencies; And Whereas the continual effect of the pollution from various sources and practices in the Big Otter Creek watershed is contributing to the rapid deteriorated water quality of Lake Erie; And Whereas the geological formation known as Long Point located 30kms east of the mouth of the Big Otter Creek has been identified as a World Biosphere by the United Nations; And Whereas the Biosphere contains many sensitive ecosystems and fish cultures which has in the past and continues to experience the effects of Big Otter Creek notwithstanding the general adverse effects on Lake Erie; And Whereas the adverse effects of the watersheds flowing into Lake Erie must be corrected in order to comply with legislation, the spirit of policies of federal, provincial and local government, ensure a safety environment for our citizens and citizens of the future; And Whereas the improvement to Lake Erie and the beaches thereof will provide and sustain municipal and provincial economies in the areas of Natural Resource Mining, Industry, Tourism and Recreation; And Whereas the Communities of Village of Port Burwell, Village of Vienna, Township of Bayham and Town of Tillsonburg have established an intermunicipal committee to institute a remedial action plan for the Big Otter Creek with the 6 assistance and direct participation of various government agencies, Long Point Region Conservation Authority, Ontario Ministry of Agriculture and Food, Ministry of Environment and Energy, Elgin St Thomas Health Unit; And Whereas the Long Point Region Conservation Authority has consented to coordinate on behalf of the committee applications and further studies as necessary; The Council of the Village of Port Burwell hereby provides its full support the application for funding as prepared by Long Point Region Conservation Authority in the effort to initiate the remedial action plan for Lake Erie and the Lower Big Otter Creek watershed in noble effort to correct environmental problems as the result years of abuse. The Council further recommends further studies which would identify the Port Burwell Harbour area as a Remedial Action Plan site in so far as future funding for clean up of current and future problems. UNANIMOUSLY: Reeve Tom Nesbitt 16. Port Burwell Royal Canadian Legion - Request for Village to Donate Remembrance Day Wreath RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to donate a "Poppy Wreath" to be laid at the Cenotaph on November 6, 1994 by Reeve Nesbitt in observance of Remembrance Day. UNANIMOUSLY: Reeve Tom Nesbitt 17. Rails to Greenways - Public Meeting - Public Notification D. Free Received and Filed. 18. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor 7 BE IT RESOLVED, the Council. of the Village of Port Burwell approves the accounts payable as amended in the amount of$17,156.34, payroll in the amount of$11,016.82 and the cheques attached in the amount of$0.00. UNANIMOUSLY: Reeve Tom Nesbitt 19. Financial Reporting Received and Filed. 20. Committee Reports County No report. Museum Board The Board Members agreed to share the cost of an advertisement in the South Western Ontario Travel Guide and an advertisement in the Michigan Living Magazine with the Business Tourist Association. Plans are underway for the Christmas lighting of the Lighthouse on December 3, 1994. The fund raising dinner is to take place on June 3, 1995 with Mr. Fred Bodsworth as the guest speaker. Fire Department Billing problems between the Municipal Office and the Fire Department are to be resolved. Roads Councillor Loucks identified that Mr. Clayton Smith of Faye Street had mentioned that his street was in need of gravel. The Administrator/Clerk- Treasurer identified that this problem was previously forwarded to Kevin Bradfield, Public Works Superintendent to be corrected. 8 Recreation Board Progress on Market Square and the Santa Claus Parade is ongoing. The next meeting will be held on November 10, 1994. Community Policing With thanks to all of the Community Policing Volunteers there were no problems during Halloween weekend. BTA The Annual Meeting will take place on November 18, 1994, the guest speaker will be Scott Peck, a senior planner with the Hamilton Region Conservation Authority. Discussion of painting a mural of Port Burwell on the Port Burwell Freshmart wall. Committee executive was considered and decided as follows; Susan Gillis - President, Henry Valks - Secretary Harry Cambridge - Treasurer 21. Old Business RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby appoints Ted Shelly to the Roads Committee and hereby removes Jeff Staley from the same. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY: Edwin Epple 9 BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-45, being a by-law to ratify the authorization of the Administrator/Clerk-Treasurer to open a bank account for a General Reserve Fund. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third time and Passed. 22. New Business RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the November 3, 1994 Special Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby approves the office design as presented by Iolanda vanLeeuwen and instructs the Administrator/Clerk-Treasurer to tender for the purchase and construction thereof. UNANIMOUSLY: Reeve Tom Nesbitt 23. Committee of the Whole RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves into Committee of the Whole appointing Chairperson, Gordon Loucks. UNANIMOUSLY: Reeve Tom Nesbitt 10 MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Gordon Loucks MOVED BY: Edwin Epple SECONDED BY: Cindy Allin The Council of the Village of Port Burwell agrees tuncompensate 1994 to David�1Free ofF lieu for the 156 hours of overtime hours workedg commence in 1995 and may consist of a combination of two - three week courses in public administration. UNANIMOUSLY: Reeve Tom Nesbitt 24. Motion to Adjourn MOVED BY: Gordon Loucks VILLAGE OF PORT B,RWE L PP 7 * V ..... ... . l REEV ./ . TREASURER ASM TOR CLERK 11 Co Village of Port Burwell Minutes Council Meeting November 22, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Epple and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer, Kevin Bradfield and David Mason Call Meeting to Order Declaration of Conflict of Interest Councillor Allin declared a conflict on Item #10, Accounts Payable. 1. Adoption of Minutes of Regular Council Meeting dated October 25, 1994 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the October 25, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated October 25, 1994 None. 3. Adoption of Minutes of Regular Council Meeting dated November 8, 1994 RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor 1 BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the November 8, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 4. Business arising from Minutes of meeting dated November 8, 1994 Councillor Allin enquired as to the status of the response to Cyril Demeyere Ltd letter dated October 20, 1994 with regards to Port Burwell's Sewage Treatment Plant. Councillor Allin also questioned the general consensus of Council with regards to the use of Giffels &Associates Ltd in the formulation of a response to this letter considering that the Administator/Clerk-Treasurer did not have time to prepare a response. Reeve Nesbitt suggested that the item would have to be tabled into 1995 and be possibly part of the 1995 Budget. 5. By 94-46, Bylaw to Enter into an agreement with Drinkwater Construction for the Construction of Market Square Parkettes RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-46, being a By-Law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an Agreement with Drinkwater Construction for the construction of the retaining walls and landscaping of the Market Square Parkettes. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third Time and Passed. 6. Correspondence a) Port Burwell Horticultural Society Tabled. 2 b) Bradcranex - Letter A return letter to Bradcranex and a memo to the Museum Board are to be formulated by the Administrator/Clerk-Treasurer. c) County of Elgin - Elgin Arthur Wells - Retirement Received and Filed. d) Ministry of Finance - Cooperative Development Services Received and Filed. e) Ruffed Grouse Society of Canada -Application to Sell Nevada Tickets The application will be considered upon the receipt of additional information. 7. Interim Audit Kime, Mills, Dunlop Chartered Accountants - Treasurers & Councils Proposed Response to Interim Audit - Previously Circulated - Proposed Resolution 8. 1994 Audit - Letter D. Free November 9, 1994, Letter Redfern More & Co. Received and Filed. 9. Pay Equity This item was tabled and will be a 1995 budget item. 10. Review of Accounts Payable RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable in the amount of$22,218.48, payroll in the amount of$0.00 and the cheques attached in the amount of$2,647.67. 3 UNANIMOUSLY: Reeve Tom Nesbitt 11. Committee Reports County The county has now invoked the new municipal addressing system for 911 throughout Elgin County. Port Burwell will have no cost in this matter apart from its current GIS and 911 efforts instigated in 1993. Museum Board A lighthouse lens was donated to the Backus Conservation Authority to be part of the David Stone Display. The "Tait Collection" of arrowheads was returned to Mr. Tait on Saturday November 19, 1994. The Lifeboat was moved to the Public Works Building in order to be repaired and painted for the Santa Claus Parade. The plans are underway for the Lighting Ceremony, December 3, 1994 at 7:00 p.m. Fire Department There was a response with regard to the contractor at the Market Square Parkette cutting through a gas service line. There was no life threatening situation during this call. Roads CPR and First Aid courses are to be organized through the Administrator/Clerk-Treasurer in conjunction with the Day Care Centre. Recreation Board A meeting will be held on November 23, 1994 to work on the float for the parade. The Santa Claus Parade will take place on December 3, 1994 at 3:00 p.m. 4 Community Policing Vandalism and loitering problems in the area of the Library have been reported. BTA The Annual Meeting was held on November 18, 1994. Mr. Scott Peck a Planner from the Hamilton Region Conservation Authority, provided a speech concerning the Hamilton "Rails to Trails". 12. Old Business Reeve Nesbitt had received a call from LPRCA with regard to the Sheet Piling Project now scheduled for December 1994. The Administrator/Clerk-Treasurer expressed concern in this matter considering the additional burden on staff in assisting in this matter and the amount of the project now tendered for approximately $50,000. It was expressed that there was only$9,000 in the capital budget and we currently could not afford to complete the project under its current scheme. The Administrator/Clerk-Treasurer expressed that this project should fall under a tri-party agreement with DFO, LPRCA and the municipality in order to further reduce the financial effect on the municipality. Councillor Loucks expressed the need for the project and did not want to see the project deferred in the event funding was not available for future years. Reeve Nesbitt would investigate the matter further both with DFO and LPRCA considering current budget concerns of the municipality. RESOLUTION MOVED BY: Edwin Epple SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-47, being a by-law to demolish the building located at 25 Strachan Street in the Village of Port Burwell and enter into an agreement with Laemers Trucking Limited to perform the demolition and removal of debris for an amount not to exceed$8,560.00. 5 UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third Time and Passed. MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-48, being a by-law to amend Subsection 2.1.4 of the By-Law 94-22, being a by-law prescribing the Standards for the Maintenance and Occupancy of Property. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third Time and Passed. MOVED BY: Jim Hevenor SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-49, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an Agreement with Sierra Construction Limited for the Road Reconstruction of the Addison Street Area. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third Time and Passed. 13. New Business RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby approves Council remuneration in the amount of$2,225.00. UNANIMOUSLY: Reeve Tom Nesbitt 6 Councillor Loucks declared a conflict on Item #13, New Business. MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Councilof the Village of Port Burwell hereby agrees to introduce By-Law 94-52, being a by-law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an Agreement with Ed Matthews Carpentry for the construction of interior finishes of the Municipal Offices. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First, Second and Third Time and Passed. SWEARING IN OF THE NEW COUNCIL 14. Motion to Adjourn MOVED BY: Gordon Loucks Approved: Dece r 13, 19 41/(// Tho s Nesbitt Reeve David . Free Ad, inistrator/Clerk-Treasurer 7 THE CORPORATION OF THE ��oF PORr NP8 F VILLAGE OF PORT BURWELL .+_fir P. O. Box 10, Port Burwell, Ontario NOJ ITO � C telephone (519) 874-4343 • fax (519) 874-4948'11 '' PORTUS REFUG" December 2, 1994 Port Burwell Family Residences c/o Kare Property Mangement Unit 36, 58 Elizabeth Street Port Burwell ON NOJ 1T0 To Whom it May Concern Re: Roads Committee Meeting As per the above said, the Port Burwell Roads Committee is requesting the use of the Family Residences Common Room on December 6, 1994 at 7:00 p.m., for approximately eight people. If you should have any further questions concerning this matter please feel free to call. Yours truly / . `14f ..,s 1a1' David R. Free, CET, AMCT(A) Administrator/Clerk-Treasurer David R. Free, CET, AMCT(A) Administrator/Clerk-Treasurer Village of Port Burwell Minutes Special Council Meeting December 5, 1994 7:30 p.m. Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Mason and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Allan Spicer Call Meeting to Order Declaration of Conflict of Interest Councillor Allin declared a conflict on Item #6, Accounts Payable. 1. New Council Opening Remarks - T. Nesbitt Reeve Nesbitt welcomed and congratulated the newly elected Port Burwell Council. The Reeve also commented that by returning the three incumbents, the people have placed their trust in them once again to do what is best for Port Burwell. In addition to commenting on the many strengths of the incumbents, the Reeve also mentioned the welcome addition of Dave Mason to the local Council. Councillor Mason was praised for his strong work ethics, as well as his Museum Board accomplishments. Reeve Nesbitt pointed out that during 1994 Council as well as the staff of the municipality turned around many problems. It was also mentioned that it is hopeful that the Village will soon move out of Ministry of Municipal Affairs supervision with a solid 1994 financial picture. The final portion of the Reeve's opening remarks highlighted 1995 priorities being the budget process, forming a Harbour Committee and roads programs. 2. New Council Opening Remarks Memo from Administrator/Clerk-Treasurer was circulated to Council. 3. Interim Audit Kime, Mills, Dunlop Chartered Accountants Report Summary D. Free 1 a) Review of Interim Audit Report by Kime, Mills, Dunlop Chartered Accountants Received and Filed. b) Council &Treasurers Formal Response to Report Review Received and Filed c) Resolution MOVED BY: Jim Hevenor SECONDED BY: David Mason BE IT RESOLVED, the Council of the Village of Port Burwell hereby adopt the attached response by Council and Treasurer with respect to the report from Kime, Mills, Dunlop, dated September 29, 1994 as amended in item 18. UNANIMOUSLY: Reeve Tom Nesbitt 4. Ministry of Municipal Affairs Letter dated November 10, 1994 a) Review of Letter & Request for Response Received and Filed. b) Review of proposed response Received and Filed. c) Resolution RESOLUTION MOVED BY: David Mason SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby direct the Reeve to respond to the Ministry of Municipal Affairs letter dated November 10, 1994, per the attached. 2 UNANIMOUSLY: Reeve Tom Nesbitt d) By-Law 94-50, a by-law to repeal Bylaw 93-12 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-50, being a by-law to repeal Bylaw 93-12 being a by-law for the application for the issue of an Order under the provisions of Part II of the Municipal Affairs Act respecting the financial and administrations affairs of the municipality. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First and Second Time. e) By-Law 94-51, a by-law repeal By-Law 93-13 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-51, being a by-law to repeal Bylaw 93-13 being a by-law to authorize an application to the Ontario Municipal Board for floating indebtedness in the amount of $175,000.00 for a period not to exceed five years. UNANIMOUSLY: Reeve Tom Nesbitt By-Law Read a First and Second Time. 5. Committee of the Whole RESOLUTION MOVED BY: Cindy Allin 3 SECONDED BY: David Mason BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Jim Hevenor. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: David Mason SECONDED BY: Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Jim Hevenor 6. Review and Approval of Accounts Payable MOVED BY: Gordon Loucks SECONDED BY: David Mason BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$122,625.46, payroll in the amount of$15,120.77 and the cheques attached in the amount of$710.37. UNANIMOUSLY: Reeve Tom Nesbitt 7. Erosion Control Project MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks WHEREAS the Council of the Village of Port Burwell has planned for through its fiscal responsibilities for the Big Otter Creek Erosion Control Project, sheet piling near the mouth of the Otter Creek and; WHEREAS Council has executed a partnership with Long Point Region Conservation Authority with regards to the said project within the municipal boundaries. The Council of the Village of Port Burwell hereby consents and directs LPRCA to 4 commence and complete the said project subject to the following conditions: 1. The lands on which the project is to be constructed are owned by the Department of Fisheries & Oceans (DEO), to the best of our knowledge. A copy of the lease has been included for your perusal. Informal contact with the DFO indicated that there was no concern for the project however, would not commit funds to the same for their budget year 1994/95. We would request that permission be obtained by your agency from DFO to construct the sheet piling wall. 2. The council initially committed $7,500 and subsequently an additional$1,500 of municipal funds for a total of$9,000 in capital to be spent in the 1994 fiscal year. 3. Council will spend in 1995 a maximum of $8,500 only. Further expenditures/works within this the fiscal year beyond this amount, on behalf of the municipality, would have to be financed through your agency. 4. Council will however, commit to LPRCA as part of its Long Range Capital Program $8,500 only for 1996 in order to complete the project if indeed the project was to be completed during 1994 and 1995. 5. There will be absolutely no burdens to the Port Burwell administration in the execution of this project by either contractors, inspectors and/or engineers, property owners etc. UNANIMOUSLY: Reeve Tom Nesbitt 8. Public Works Staff- Proposed New Hours - Oral Report D. Free The Administrator/Clerk-Treasurer identified that the Public Works staff requested that their hours be changed to 7:00 a.m. to 4:00 p.m. for the winter months. Council directed the Administrator/Clerk-Treasurer to inform the Public Works staff that the new hours could begin immediately. 9. Office Furniture Purchase - Memo D. Free RE SOLUTION 5 MOVED BY: Gordon Loucks SECONDED BY: David Mason The Council of the Village of Port Burwell hereby approves the 1995 capital purchase of office furniture in accordance with the Municipal Office renovation per the quotation from Complete Interior Design, 400 York Street, London Ontario in the amount of$11,144.65 for Tayco Furniture. UNANIMOUSLY: Reeve Tom Nesbitt 10. Optimist Club Outstanding Account - Oral Discussion Reeve Nesbitt is to discuss the matter of the outstanding account with the President of the Optimist Club directly. 11. Old Business Reeve Nesbitt inquired as to the date when the demolition of the Gheysen Building would occur. The Administrator/Clerk-Treasurer identified that the contract had been assigned and it was now up to the contractor to schedule the work. Councillor Alin identified that an informal complaint was received with regard to 37 Milton Street and the use of a Privy as a form of waste disposal. The Administrator/Clerk-Treasurer identified that although the bylaw could not be recited to best of his recollection it is not permissible for private sewage systems within the municipality unless expressly permitted. Reeve Nesbitt encouraged a formal complaint in order to have the appropriate authorities address the matter beyond the responsibilities of the municipality. Councillor Mason requested that the issue of the Beach Portables be revisited by council considering a direct request from the owner, Mario Chirico. Reeve Nesbitt identified that there were a number of issues that were to be formally addressed by Mr. Chirico and to date this has not materialized. Reeve Nesbitt identified that Mr. Chirico must formally address the outstanding matters prior to council and staff spending any more time on the matter. 12. New Business None. 6 13. Motion for Adjournment MOVED BY: Cindy ARM Approved: December 13, 1994 /,/ a e_ _ 6/122,, Thomas esb�itt Reeve Davi L . Free Ad, inistrator/Clerk-Treasurer 7 Village of Port Burwell Minutes Council Meeting December 13, 1994 7:30 p.m., Trinity Parish Hall Present: Reeve Nesbitt, Councillor Allin, Councillor Hevenor, Councillor Mason and Councillor Loucks Staff: Administrator/Clerk-Treasurer Guests: Jack Vince, Norma Vince, Hugh Brooks and Wayne Norris Call Meeting to Order Declaration of Conflict of Interest Councillor Allin declared a conflict on Item #6b, Committee Updates - Museum 1. Adoption of Minutes of Regular Council Meeting dated November 22, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the November 22, 1994 Regular Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 2. Business arising from Minutes of meeting dated November 22, 1994 None. 3. Adoption of Minutes of Special Council Meeting dated December 5, 1994 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor 1 BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the December 5, 1994 Special Council Meeting. UNANIMOUSLY: Reeve Tom Nesbitt 4. Business arising from Minutes of special meeting dated December 5, 1994 Councillor Mason enquired as to Mario Cbirico being placed on the agenda for the January 10, 1994 Council Meeting. Reeve Nesbitt stated that Mr. Chirico would have to follow the correct process, providing a letter outlining the details of his request. 5. Delegations a) Jack & Norma Vince - Proposed Concession Booth East Beach A detailed proposal was requested from Mr. & Mrs. Vince prior to Council making a decision on this matter. Reeve Nesbitt requested that Mr. &Mrs. Vince provide this information before December 31, 1994 in order that a decision may be made in January or February, 1995. b) Robert Cbristoph - Proposed Concession Booth East Beach Mr. Cbristoph was unable to attend the meeting. However, Council suggested that additional information be requested from Mr. Cbristoph as well. c) Wayne Norris - Proposed Harbour Development RESOLUTION MOVED BY: David Mason SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing Chairperson, Gord Loucks. UNANIMOUSLY: Reeve Tom Nesbitt 2 MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Gordon Loucks 6. Committee Reports a) County Vane Chute has been re-elected as the Warden of the County . Reeve Nesbitt has been nominated as Chairman of the Executive Committee, the Urban Representative to the Executive Committee. b) Museum Board Approval of Minutes of Board Meeting Dated November 3, 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby receives and adopts the Port Burwell Museum Board minutes of the meeting dated November 3, 1994. UNANIMOUSLY: Reeve Tom Nesbitt Business Arising from Minutes of Meeting Dated November 3, 1994 None. c) Fire Department No report. 3 d) Roads Approval of Minutes of Committee Meeting Dated September 15, 1994 RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: David Mason BE IT RESOLVED, the Council of the Village of Port Burwell hereby receives and adopts the Port Burwell Roads Committee minutes of the meeting dated September 15, 1994. UNANIMOUSLY: Reeve Tom Nesbitt Business Arising from Minutes of Meeting Dated September 15, 1994 None. The minutes of the Reconstruction of Addison Street Area "Pre-Construction Meeting", were received and filed. e) Recreation Board Approval of Minutes of Board Meeting Dated November 10, 1994 RESOLUTION MOVED BY: SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby receives and adopts the Port Burwell Recreation Board minutes of the meeting dated November 10, 1994. UNANIMOUSLY: Reeve Tom Nesbitt Business Arising from Minutes of Meeting Dated November 10, 1994 None. 4 f) Community Policing No report. g) BTA Allan Spicer is to organize a Robinson Street clean-up. A mural on the Stephenson's Freshmart south wall is still under consideration. 7. Correspondence a) Rural Ontario Municipal Association - 1995 ROMA Conference Received and Filed. b) ROMA Insurance Program - Election of Board of Directors Received and Filed. c) Addiction Research Foundation - Request for Questionnaire Received and Filed. d) Children's Miracle Network Telethon - Raffle Ticket Sales - CIBC Received and Filed. e) Pitch-In Canada - Pitch-In Week - May 1st to May 7th, 1995 The Administrator/Clerk-Treasurer was directed to forward this correspondence to the Recreation Board for consideration. f) Environmental Commission of Ontario - Environmental Registry Received and Filed. g) St. Thomas Tourist Association - 1995 Visitor's Guide Councillor Mason is to reply to this item. 5 h) Amtelecom Inc. - Fire Calls Received and Filed. i) MMA- Congratulations on Election Received and Filed. j) MMA- Unconditional Grants Received and Filed. k) Canadian Coast Guard - Harbour Received and Filed. 1) Ontario Clean Water Agency - Reply to Complaint Received and Filed. A copy of this letter is to be sent to Mr. Harry Cookson. m) Municipal Conflict of Interest - Seminars Received and Filed. n) Ontario Clean Water Agency - Notice of Completion E. A. Received and Filed. o) LPRCA-Minutes Received and Filed. 8. Bylaw 94-53 A By-Law to Amend By-Law 93-13 RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to 6 introduce By-Law 94-53, being a By-Law to amend By-Law 93-16, being a by-law to constitute and appoint a Committee of Adjustment in the Village of Port Burwell. UNANIMOUSLY: Reeve Tom Nesbitt By-law Read a First, Second and Third Time and Passed. 9. By-Law 94-54 Bylaw to Enter into An Agreement with Municipal Affairs (MARS) RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell hereby agrees to introduce By-Law 94-54, being a By-Law to authorize the Reeve and the Administrator/Clerk-Treasurer to enter into an agreement with the Ministry of Municipal Affairs. UNANIMOUSLY: Reeve Tom Nesbitt By-law Read a First, Second and Third Time and Passed. 10. Letter from Cyril Demeyere Limited -Vienna Sewage System The Administrator/Clerk-Treasurer was directed to reply requesting funding from Vienna for the detailed analysis of the capacity and future expansion criteria for the Port Burwell Municipal Sewage Treatment Facility. 11. Bylaw 94-55 Bylaw to Amend Bylaw 91-03 (Planning Fees) - to be circulated at meeting Tabled. 12. Bill 66 -An Act respecting Agricultural & Horticultural Organizations Cindy Allin is to discuss this issue with Shirley Manion. 13. jobsOntario - Use of Abandoned Railways Reeve Nesbitt is to meet with representatives from the Town of Tillsonburg and the Township of Bayham. 7 14. 1995 Ontario/Quebec Municipal Student Exchange Program All Council members agreed that the Ontario/Quebec Exchange Program was an excellent opportunity for village inter provincial relations and to assist the movement in t he community for tourism. RESOLUTION MOVED BY: David Mason SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Administrator/Clerk-Treasurer to complete the application for the Ontario-Quebec Exchange Student for 1995 summer recreation and culture program considering all costs in salaries in this matter. UNANIMOUSLY: Reeve Tom Nesbitt 15. Ministry of Municipal Affairs - Protection Against Exploitation of Teenagers Tabled. 16. Township of Bayham - Transfer Station RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs Cindy Allin to be the Port Burwell municipal representative on an intermunicipal committee with the Village of Vienna and the Township of Bayham with respect to the Bayham Transfer Station in accordance to the letter and request dated December 2, 1994 from the Township of Bayham. Proposals resulting from this committee will be returned by Councillor Allin to staff and Council considering analysis and a final decision in the general operation and fiscal control of services offered by the facility. UNANIMOUSLY: Reeve Tom Nesbitt 8 17. Department of Fisheries and Oceans - Port Burwell Harbour The Administrator/Clerk-Treasurer was directed to develope a bylaw for consideration at the January 10, 1995 Council Meeting to authorize signing of the Tri party Memorandum Understanding between the municipality, Canadian Coast Guard and the Department of Fisheries and Ocean, Small Craft Harbours. 18. Ontario Clean Water Agency - Letter, D. Free (Proposed Response) Council directed the Administrator/Clerk-Treasurer to forward the response to the Ontario Clean Water Agency. 19. Bill 163 -An Act to Revise and Amend Various Acts Received and Filed. 20. Bill 200 -An Act to Amend the Unclaimed Intangible Property Act Received and Filed. 21. Clearinpar Drawing Submission (Tree Tops of Erie) Council directed the Administrator/Clerk-Treasurer to forward the response to Mr. Bruce Gardiner of Clearinpar (Tree Tops of Erie). 22. By-Law 94-40- Cash in Lieu of Parkland - By-Law Previously Tabled Tabled. 23. Review of Financial Reporting Received and Filed. 24. Review of Accounts Payable RESOLUTION MOVED BY: David Mason SECONDED BY: Jim Hevenor 9 BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable as amended in the amount of$3,104.79 and the cheques attached in the amount of$16.74. UNANIMOUSLY: Reeve Tom Nesbitt 25. Old Business None. 26. New Business Celina Luchini - Request for Payment for Damages to Vehicle RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks WHEREAS, procedural By-Law 90-03, stipulates that Council Meetings shall not proceed later than 11:30 p.m., BE IT RESOLVED, the Council of the Village of Port Burwell hereby directs the Reeve to continue the meeting until no later than 12:00 a.m., at which time the meeting shall be adjourned. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Jim Hevenor SECONDED BY: David Mason BE IT RESOLVED, the Council of the Village of Port Burwell hereby approves payment for the damages to Celina Luchini s 1988 Chevrolet Corsica, and provides the authority to Martin's Auto Body to repair the damages and submit their bill in accordance to their quote dated December 2, 1994. UNANIMOUSLY: Reeve Tom Nesbitt MOVED BY: Gordon Loucks 10 SECONDED BY: Cindy Alin BE IT RESOLVED, the Council of the Village of Port Burwell hereby cancels the Regular Council Meeting scheduled for December 27, 1994. Regular council meeting will be conducted January 10, 1994, 7:30 p.m. at the Parish Hall. UNANIMOUSLY: Reeve Tom Nesbitt 27. Committee of the Whole 28. Motion to Adjourn MOVED BY: Jim Hevenor Approved: Jan ,ry 10, 1995 Tho .s ! -s.itt Reeve D.4 R. Free ' c.ministrator/Clerk-Treasurer 11