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Port Burwell Council Minutes 1993
COUNCIL MINUTES 1 TUESDAY,January 12, 1993 7:30 p.m. 1 q9 0 I Present: Hugh Brooks, Tom Nesbitt, Lauran Timlin, Gord Loucks, Ed Epple, Colleen Wiebe, David Free Guests: Kevin Bradfield, Allan Spicer Call to Order Declaration of Conflict of Interest 1. Minutes of December 22, 1992 Council meeting See attached resolutions 2. Business arising from Minutes Ontario Community Action Awards, Tom Nesbitt still working on it, will have ready for February 5, 1993 deadline. 3. Committee of the Whole See attached resolutions 4. By-law 93-01 - Administrator/Clerk-Treasurer By-law passed. 5. Building Inspector's Year-End Report Report attached. 6. By-law 93-02 - Lottery Licensing Officer By-law passed. 7. County-Wide Reassessment Meeting Update - January 6, 1993 Discussed. No decisions made as yet. 8. Rescinding By-law 92-28 - Appointing Acting Clerk/Treasurer &Tax Collector By-law passed. 9. Approval of Cheques See attached resolution. 10. Committee Updates County No report. County meetings moved to 4th Tuesday of month. 2 Fire Department Four applications for firefighters have been received. Fire chief has approved them, asked for Council approval. See attached resolutions. Tom Millard and Gord Loucks to attend hazardous waste meeting January 13, 1993. Recreation Board Next meeting January 20, 1993 at Village office. Review of 1992, planning for 1993. Basketball has started at school, Tuesday nights 7 pm to 9 pm, for 16 and up only. Museum Board Financial statement for 1992 to be presented at next meeting. Dave Mason is pursuing another Coast Guard cutter. BTA No report. Roads Trees have started to be trimmed. Fresh gravel has been put in teacher's parking lot at school. Community Policing No report. Events/Implementation Committee Next Events Committee meeting January 14. Next Implementation Committee meeting January 18. Garbage Update See attached report. Correspondence County of Essex See attached resolution. Ontario March of Dimes Proclamation to be posted. County of Elgin (Provincial Planning Initiatives) See attached resolution. Good Roads Conference Tabled. Canada Post Flight for Freedom Tabled. More information needed. 3 Ministry of Trade & Technology See attached resolution. Jobs Ontario Municipality does not qualify. Old Business Postage Meter Village will keep postage meter. New Business Policy & Procedures Manual Council in agreement. Retention By-law Council in agreement. Chainsaw Safety Course February 6 or 13 a 4 hour course is being offered. Ed will talk to Ken and Jim to see it they are interested. Lauran and David to attend tourism meeting with Peter North on January 14, 1993. 4 RESOLUTIONS MOVED BY: Lauran Timlin SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves Council meeting minutes of December 22, 1992. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves Public meeting minutes of the Committee of Adjustment on December 22, 1992. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council approves cheques #6979 to #7028 in the amount of $27,149.68 UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Lauran Timlin SECONDED BY: Ed Epple BE IT RESOLVED, Council approves the following four people as firefighters for the Port Burwell Volunteer Fire Department on condition all pass medicals; Bill Millard, Bill Babcock, Sam Csinos, and Scott Wistow. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Lauran Timlin BE IT RESOLVED, Council endorses the attached resolution from the Corporation of the County of Essex. UNANIMOUSLY Reeve Hugh Brooks 5 MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council endorses the attached resolution from the Corporation of the County of Elgin. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Lauran Timlin BE IT RESOLVED, Council approves David Free attending EDCO/MITT annual meeting January 20-21, 1993 at cost not to exceed $240.75. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED, Council moves into Committee of the Whole, appointing Ed Epple, Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Lauran Timlin BE IT RESOLVED, Council moves out of the Committee of the Whole. UNANIMOUSLY Ed Epple, Chairman RECYLCLING UPDATE - BLUE BOX DELIVERED IN BAYHAM . NC PIC UP YET DUE TO DELAY IN GRANT APPROVAL FOR MCCAIG TRUCE . HOPING FOR FEBRUARY . BURWELL ' S BOX ' S NOT DELIVERED YET UNTIL TRUCK READY TO GC. - MEETINGS WILL NOW BE HELD THE SECOND MONDAY OF EVERY MONTI- AT 7 : 30 P. M . AT VARIOUS LOCATIONS AROUND THE AREA . -- NEXT MEETING OF OTTER VALLEY EGO-TEAM IS MOND Y FEB. 3 IN PORT BURWELL AT 7 : 30 P. M . . SITE TO BE ANNOUNCED . THE MARCH HEETINO; WILL BE HELD IN VIENNA ON MARCH S . LOCA_ PEOPLE ARE ENCOURAGED TO `ATTEND THE MEETINGS AND GET INVOLVED. - THE TEAM REQUESTS PERMISSION FROM PORT BURWELL COUNCIL Tn CONDUC- A SURVEY ON HOW THE GREEN CONES HA\'E PERFORMED. THE'" ARE ATTE:NPTIHG TO COUNTERACT THE BAD PUBLICIT`% GENERATED ABOUT RATS AND COMPOSTERS . THE PROBLEMS STEM FROM IMPROPER USE OF ABOVE GROUND COMPOSTERS AND NOT GREEN CONES . - FOR PEOPLE WHO WISH TC PURCHASE AN ABOVE GROUNDOUN[ LARCFR COMPOSTEP THEY ARE ADVISED TO GO TO THE STRAFFCRDVIL'_E LOCATION 0= THE CONSULTING GROUP _N THE SANDY OWN CENTER AND SEE THE DISP'LA MODELS AND WATCH VARIOUS VIDEOS AND THEN DECIDE WHICH NE -^ :ORDER . AFTER A CERTAIN NUMBER HAS BEEN O=RDER_D THEN THE . ,'I BE ROU - IN AND YOU MAY PICK' IT UP . f f,. RESOLUTION Re : 9-1-1 EMERGENCY SERVICES WHEREAS the public safety benefits of a 911 Telephone Emergency System is universally known and provides public safety benefits to those in need of urgent ambulance, fire, and police response and support; AND WHEREAS the Canadian Radio-Television, Telecommunications Commissioner (CRTC) will be in receipt of a submission from Bell Canada on January 4th or 5th with regard to a proposal to implement subscriber billing for the operating costs of an enhanced 911 telephone emergency system throughout the Province of Ontario; AND WHEREAS there are many areas in the Province of Ontario without any 911 telephone emergency system or without an enhanced version of such system; AND WHEREAS it is a benefit to the residents of all the Province of Ontario including residents of communities presently serviced by a 911 telephone emergency system that the remainder of the Province be also so serviced, such that the benefits of the service are available even when travelling outside the present serviced areas; AND WHEREAS the proposed subscriber fee of 31 cents per month, . being approximately one cent per day, is a small price to pay for such a public safety benefit; IT IS HEREBY RESOLVED that the CRTC be urged to consider the proposal of Bell Canada and receive submissions and without delay approve the subscriber billing plan for implementation of the enhanced 911 telephone emergency telephone system throughout the Province of Ontario; AND FURTHER that this resolution be forwarded to all counties , regions , townships , towns and cities in the Province of Ontario, the Association of Municipalities of Ontario, the Premier, the Solicitor General , the Minister of Culture and Communications and all M. P . P . ' s for support, with the request that they communicate their support to the CRTC for presentation at the Public Hearings . y cc r.cgm No !Y December 10, 1992 Moved by Seconded h- � ' WHEREAS the County of Elgin is concerned over the potential effect that recent Provincial planning initiatives will have on local planning issues. Specifically, the County is referring to the Interim Land Use Planning Guidelines published by the Ontario Ministry of the Environment; and the Growth and Settlement Policy Guidelines published by the Ontario Ministry of Municipal Affairs; and correspondence sent to Elgin County municipalities from the Elgin-St. Thomas Health Unit pertaining to Part VIII of the Environmental Protection Act (re: private sewage systems) ; and WHEREAS our concerns are as follows: 1) Development has historically, and is currently capable of proceeding in an environmentally responsible fashion on privately serviced lots of one-half acre or less in many parts of the County of Elgin; 2) The assignment of a two-acre minimum lot size is arbitrary and requires further prescription of lot dimension and shape in order to be an effective planning guideline; 3) Local municipalities cannot support a policy initiative designed to encourage municipal management and responsibility for communal sewage and water systems, due to the high costs and the difficulties which typically arise in the administration of private civil matters; 4) The use of policy guideline documents often tend to eventually be enforced unilaterally as policy or regulation, rather than as they are intended as a guideline for municipalities, to assist in the evaluation and administration of planning and development issues. NOW THEREFORE BE IT RESOLVED THAT due to the technical complexity of the issue of private servicing, and the vast physical diversity of the County, there is certainly one viable solution or approach to this issue, namely, each application, whether it be for an individual lot, small cluster of homes, or a rural subdivision, be evaluated on its own merits, after the completion of appropriate geotechnical investigations, which are not biased by the subject guidelines; and - 2 - THAT this resolution be circulated to Premier of Ontario, Minister of the Environment, Minister of Municipal Affairs, Minister of Health, Minister of Agriculture and Food, Peter North, M.P.P, Elgin-St. Thomas Health Unit, Elgin County Land Division Committee, R.O.M.A. , Leaders of the Opposition Parties, and all municipalities in Ontario. - Carrie) . COUNCIL MINUTES TUESDAY,January 26, 1993 7:30 p.m. Call to Order Declaration of Conflict of Interest 1. Minutes of January 12, 1993 Council meeting See attached resolutions 2. Business arising from Minutes 3. Delegations Mario Chirico a. Mr. Chirico requested members of council to view the Beach Portable and it's current location before submitting a formal site plan. Council requested that the Building Inspector and By-Law Enforcement Officer provide a written report on the site relative to compliance with the municipality's existing by-laws and the Ontario Building Code. b. Mr. Chirico requested that if Sam's Take Out license was available for the forth coming year he would like to be considered to assume the operation. Council had no formal indication that the previous proprietor would not be renewing their license for 1993. The municipal office has had contact with Aranka Csaki at the end of the 1992 season at which time a verbal interest was expressed in the 1993 license for the operation. c. Mr. Chirico expressed his concern for the level of assessment on his Brock Street property. He had also identified that he was appealing the assessment. At this time he was requesting support from council to an Ontario Municipal Board similar to the support that a property owner in St. Thomas had recently received. Council identified that it was not aware of the instance recited by Mr. Chirico and that the appeal process currently available was his best option. Larry Rieger - Elizabeth St Subdivision Unable to attend and sent his regrets fiord Armstrong - Waste Management Update Unable to attend and sent his regrets, however a reminder the next waste management meeting February 8, 1993 at Holy Cross Retreat. Hans Kanter - Medical Centre Mr. Kanter presented a proposal to council for a medical centre considering the recent fire to Dr. Leatherdale's offices. The proposed building is to be located on Mr. Kanter's property located on 27 Erieus Street. Preliminary sketches were submitted to council for review. Council suggested to Mr. Kanter to approach Dr. Leatherdale with regard to his immediate future plans for his practice and how it might configure into the proposed facilities utilization. Jim Clarke - Youth Centre Mr. Clarke has approached council for financial assistance in the operation of the Youth Centre. The centre is in operation 5 nights a week and has been accepting donations from the community and service clubs. Mr. Clarke identified that the centre is operating on a small budget. Mr. Clarke has spear headed the establishment of a Youth Centre currently occupying space in Unit #3, 21 Brock Street. Council commended Mr. Clarke on his work and requested that a written request be provided including a suggestion to approach the Recreation Board for assistance. Fund raising projects were also suggested to Mr. Clarke as an option to generating operating revenue. Council will formally respond to the request for funds by March 1, 1993. 5. Meeting with Peter North Lauran Timlin/David Free January 14, 1993 David Free and Lauran Timlin attended a meeting with Peter North which he proposed a new scheme called Promotions Elgin. The scheme is an endeavor in order to create commerce derived from Tourism and Special Events. It is described as a "leap of faith" by Peter North in an effort and gamble to tap the County of Elgins potential Recreation abilities. It was requested by all in attendance to commit $0.50 per resident as Seed money in order to get this endeavor started. This program will fall under the authority and administration of the Elgin Tourist Association. Council agreed by resolution (see attached) to commit $0.50 per resident as per the request of Peter North. 6. Ontario Association of Architects (OAA) Cause Program D. Free provided information to council regarding a program for urban renewal and vision from the Ontario Association of Architects (OAA). The program commissions 3 Architects, 3 Architectural Students, 1 Planner and 1 Landscape Architect for a period of three days to review a specific part or all of the community. The cost of this program to the community is only the cost of the travel and living expenses of the design team which is estimated to be between $5,000 to $9,000. Additional information to be sent from the OAA and will be circulated to council upon it's receipt. Council was interested in the endeavor and requested additional information on the subject matter at the earliest convenience. 7. Economic Development Council of Ontario/Ministry of Trade & Technology Conference Report by David Free D. Free provide a brief summary and highlights of the Economic Development Council of Ontario/Ministry of Trade & Technology Conference held in Toronto. The highlights included a positive but cautious forecast from Lloyd Atkinson (Executive Vice President, Bank of Montreal) for the forthcoming year. The agenda from the meeting is available to council including an action plan and new sources to tap for part of Port Burwell's economic recovery. 8. Long Point Region Conservation Authority Meeting - David Free D. Free met with Bill Baskerville of the LPRCA to review the Authority's current and future involvement in the community including the acquisition of capping and aerial photography. Reports have been provided and additional information is to be sent. Commensurate with the meeting the possibility of having the LPRCA to review the sediment transport problem of Port Burwell investigated and commented on by the Authority. However, the direction for comment and subsequent action plan would have to be addressed at the County Level. 9. Approval of Cheques See attached resolutions 10. Committee Updates County Report presented by Hugh Brooks Fire Department See attached resolution Recreation Board No report Museum Board Dave Mason is requesting a letter to obtain the Ashtabula model. BTA Next meeting February 19, 1993. Report submitted. Roads See attached resolution Community Policing No report Events/Implementation Committee Events Committee --m-ee ir-tg-pustptrt d r Implementation Committee - meeting postponed '4`4 577 Correspondence - Canadian Jamboree Camp Committee 11. Committee of the Whole Old Business New Business Ontario Base Mapping - D. Free Greenlane Landfill Site Preliminary Hearing H. Brooks Auditors have started the 1992 review and will return February 22, 1993. RESOLUTIONS MOVED BY: Lauran Timlin SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council approves January 12, 1993 regular Council minutes. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves cheques #7029-#7059 in the amount of $15,972.55 UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, Council resolves that the Port Burwell Volunteer Fire Department is hereby authorized to be classified as First Response Team. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Lauran Timlin BE IT RESOLVED, Council hereby submits the annual petition for subsidy of $94,478.67 under the provisions of the Public Transportation and Highway Improvement Act made during the year of 1992. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Lauran Timlin BE IT RESOLVED, Council supports the concepts of "Promotions Elgin" and the seed funding from this municipality in the amount of 50 cents per municipal resident. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Lauran Timlin SECONDED BY: Gordon Loucks BE IT RESOLVED, Council hereby resolves to donate $50 to the Otter Valley Optimist Club UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves into Committee of the Whole appointing Lauran Timlin Chairperson. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves out of the Committee of the Whole. CARRIED Lauran Timlin COUNCIL MINUTES TUESDAY, February 9, 1993 7:30 p.m. Call to Order Declaration of Conflict of Interest 1. Minutes of January 26, 1993 Council meeting 2. Business arising from Minutes 3. Delegations Cord Armstrong- Waste Management Update A report was presented by Mr. Armstrong illustrating the waste patterns for the Village. The report is attached for review. Koen Van Dijk Mr. Van Dijk submitted a request to operate the beach restaurant as per last years operation. It was also requested that if "Sam's" was not going to operate as the result of the fire he would like to also have this location. Council approved in principle Mr. Van Dijk's request for his 1992 location and was told that the operator for "Sam's" was to return for the 1993 season. It was however, suggested that a new format of a agreement be established whereby the operator's will commit financially their intentions for the forthcoming year upon the end of the season or else forfeit the reservation to other operators on a tender basis. 5. Sediment Transport LPRCA - Proposed Resolution... D. Free D. Free provided a proposed resolution which would be circulated to "upstream" communities within the Otter Creek watershed which solicits support from the Long Point Region Conservation Authority. The proposed resolution was put in abeyance until further meetings with the LPRCA were complete. 6. ROMA Conference No one from council attended. 7. Enviro-Dial Information was sent to OVEAC 8. Ontario Association of Architects (OAA) - CAUSE Program... D. Free D. Free provided information to council regarding a program for urban renewal and vision from the Ontario Association of Architects (OAA). The cost of this program is only the cost of the travel and living expenses of the design team which is estimated to be between $5,000 to $9,000. Information from the OAA was circulated to council including the application. Council was interested in starting the approval process and requested that the application and a letter be prepared. See Resolution. 9. Ontario Base Mapping... D. Free See Resolution. 10. Approval of Cheques See Resolution. 11. Committee Updates County Health Rabies in Elgin County has dropped 4 cases in November and 5 cases in December. There were 119 cases of rabies in Elgin this year. Die Testing in Springfield 12 running directly into Creek Hope to hook into Police College. Some concerns that West Elgin, Wardsville is going to pump sewage into Elgin County, they have approval to put a pipe across the Thames River and pump from lagune in the winter. They can store all summer then pump when the weather is very cold, and it will come out as ice pellets. Proposing to go for. Social Service Letter from London Social Service concerned that the government is going to do away with work shops, a resolution is wanted supporting work shops. Rob Bell was concerned that the handicapped would be sitting home with nothing to do- make them feel useful. Fire Department Ice rescue practice set for February 13th. Recreation Board No report meeting of February 17, 1993 has been changed and to be announced at a later date. Museum Board The new heating system is on site but not yet installed. Parade and opening of Museum to be on Saturday, May 22nd. Plans for Ashtabula exhibit underway. BTA The Park Tabloid deadline is set for February. Association has started it's 1993 fund raising campaign, visa vie tickets on a quilt. Roads County bill received January 27, 1993 to be investigated and resolved. More sand is required in the works yard for roads and sidewalks. Community Policing Next meeting March 4, 1993 at 7:30p.m. Doug Peer is to attend the March 9, 1993 council meeting with his annual community policing report. Events/Implementation Committee No report 12. Borrowing By-Law 93-04 By-Law could not be found for presentation and therefore put in abeyance until the February 23, 1993 council meeting. 13. Committee of the Whole- See Resolutions Old Business New Business 14. Correspondence Township of Gordon Resolution See Resolution. Ministry of Municipal Affairs- Bill 90 (The Planning Act) Circulated for comment. Children's Hospital of Western Ontario Circulated for comment. Municipal Flood Co-ordinators Meeting February 19, 1993 D. Free to attend. Multiple Sclerosis Society of Canada- Carnation Campaign See Resolution. RESOLUTIONS MOVED BY: Lauran Timlin SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves minutes of regular Council meeting January 26, 1993. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Lauran Timlin BE IT RESOLVED that the Village of Port Burwell requests from the Ministry of Natural Resources, Ontario Base Mapping and funding for the same, in the amount of $18,000. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Lauran Timlin BE IT RESOLVED, Council approves cheques #7060 to #7091 in the amount of $11,933.05 UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Lauran Timlin BE IT RESOLVED, Council resolves to move into Committee of the Whole appointing Tom Nesbitt Chairperson. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Lauran Timlin BE IT RESOLVED that Council moves out of Committee of the Whole. CARRIED Tom Nesbitt MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council wishes to make application to the OAA for consideration in the Cause Program. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Gord Loucks BE IT RESOLVED that the Royal Canadian Legion be permitted to use 25% of the January 31, 1993 bank statement from the sale of Nevada Tickets. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Lauran Timlin SECONDED BY: Ed Epple BE IT RESOLVED that the Village of Port Burwell supports the Township of Gordon's resolution #92-141 requesting the M.O.E. to promote refundable cans and bottles by the beverage industry UNANIMOUSLY Reeve Hugh Brooks COUNCIL MINUTES 1 TUESDAY, February 23, 1993 7:30 p.m. Call to Order Declaration of Conflict of Interest 1. Minutes of February 9, 1993 Council meeting See attached resolutions. 2. Business arising from Minutes 3. Correspondence Village Directory - Memo D. Free Approval was received from council for the publication. The Directory will be included with the tax notices. Letter from Peter North Aylmer & East Elgin Agricultural Society No action Merchandise Recovery Services Inc. Circulate to Team Systems County of Elgin - Retirement Dinner for Mr. George Leverton See attached resolution. Township of Ramsay - Planning Reform for Ontario Port Burwell will correspond, and supports principle of resolution, however will permit the Ministry to consider comments accordingly. Elgin Municipal Association A dinner meeting is to be held on March 3rd, Steve Baily is the guest speaker. Ed Epple, David Free, Hugh Brooks, Tom Nesbitt and Gord Loucks. County of Elgin - Reassessment Assistance No action. Children's Hospital of Western Ontario - Children's Foundation Telethon No action. Port Burwell Rate Payers Association - Capital Projects To be considered during the 1993 budget process. 2 4. Delegations Mario Chirico- Portables on the East Beach Mr. Chirico expressed his desire to start renovations when the Village receives the Planner's response. D. Free to expedite response. Kenneth Kaplan- Kaplan & Associates Ltd. (Image Consultants) Was not able to attend the meeting, and sends his regrets. 5. LPRCA - Municipal Flood Coordinators Meeting, February 19, 1993- D. Free Flood Coordinators' responsibilities were identified. David Free is to assist in the distribution of flood information in cooperation with the Long Point Conservation Authority and Community Policing. Potential flood areas will be identified, if need be. Also discussed was the fact that 1993 will be one of the worst years for lake front damage and high water levels. Information is available for review. 6. Letter to Dr. Leatherdale - Signage The sign is to be presented and pictures to be taken on Wednesday, February 24th at 5:00 p.m. 7. Community Medical Centre - D. Free Council is considering the formation of a committee. 8. Maple Meadows Tenant Association Parking on Elizabeth Street - D. Free. A letter will be prepared by D. Free rejecting this request. 9. NGCC KENOKI - Ken Montieth's Office - D. Free A sub Committee was formed in years past, Council is considering the formation of a new committee. Mr. Chirico expressed interest in participating in further prospects. 10. Borrowing By-Law 93-04 3 By-Law passed. 11. Disentanglement Meeting, February 19, 1993 Waterloo - D. Free Mr. Free was unable to attend the meeting. 12. Approval of Cheques See attached resolution. 13. Committee Updates County A health meeting was attended be Hugh, over $18,000 has been spent on condom distribution, to date. Court upholds tobacco distribution. Fire Department The fire department and OPP Commission will be receiving a commissioners citation award. The fire department is having a draw for his and her mountain bikes, to be held on May 23rd, tickets are $2.00. The inside of the fire hall is being painted by volunteers from the fire department. Recreation Board The meeting that was postponed from last week has been rescheduled for February 24th at 7:00 p.m. Plans for 1993 will be discussed. Museum Board A meeting for Tuesday March 2nd has been scheduled. BTA A meeting for Thursday March 4th has been scheduled. Roads Council is pleased with the removal of snow by the Works Department. Community Policing A meeting in London was attended by Ed Epple, many ideas ' were obtained. A meeting for Thursday March 4th has been scheduled, at which time the ideas will be considered for implementation into Port Burwell's activities. Events/Implementation Committee Events Committee- The Village Visa for the month of March 4 will be prepared this week. 14. Committee of the Whole See attached resolutions Old Business Correspondence Requested - Circulated Report from CBO & Planner Chirico Shoreline Property - Portables New Business ER/BP meeting February 27, 1993 Meeting is to be held at the Holy Cross Centre Meeting Minutes & Notes - Memo David Free requested that Council submit their notes from the meetings that they attend. Waterfront Development - Progress & Process Council is considering a Waterfront Development Committee, consisting of members from other communities. Master Drainage Plan LPRCA will do a drainage plan at an estimated cost of $1,000 to $2,000. Capital & Capital Expense Purchases for Village Office - see Memo No action. Dr. Leatherdale request for Tax Concessions, 61 Victoria Street Assessment office will be contacted. Youth Drop-In Centre Council approves letter to Jim Clarke granting $500.00 for support of the youth centre. Optimist Club Verbal support was granted for plans for May 24th weekend. 15. Resignation of Lauran Timlin. RESOLUTIONS 5 MOVED BY: Lauran Timlin SECONDED BY: Edwin Epple BE IT RESOLVED, Council approves the minutes of regular Council meeting, February 9,1993. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Lauran Timlin SECONDED BY: Edwin Epple BE IT RESOLVED, Council agrees to send Hugh Brooks and his wife to attend the retirement dinner for George Leverton, March 5th, 1993, at a cost of $40.00. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Edwin Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves cheques #7092 to #7118 in the amount of $14,924.64. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Edwin Epple SECONDED BY: Lauran Timlin BE IT RESOLVED, Council resolves to move into Committee of the Whole, appointing Lauran Timlin, Chairperson. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Lauran Timlin COUNCIL MINUTES 1 TUESDAY, March 9, 1993 7:30 p.m. Call to Order Declaration of Conflict of Interest 1. Minutes of February 23, 1993 Council meeting See attached resolutions. 2. Business arising from Minutes "Carnation Campaign", letter from Children's foundation. Flowers are to be sold in the bank only. Village approves the request for the license. 3. Resignation of Councillor Lauran Timlin - Resolution See attached resolutions. 4. Correspondence Property Standards Letter 13 letters have been circulated via Brian Wolfe (Building Inspector) to people who are violating the property standards by-law. Ontario Honors and Awards Tabled. Girl Guide Request for 100 Village Pins All of Council in favour, and a letter to Mrs. Mabel Crocker (Brownie Leader) is to be prepared. Press release - read by David Free concerning Cindy Allin's acceptance of the vacant councillors position. Swearing in is to take place at a special meeting, date has yet to be announced. Sea Doo Races letter was read by David Free confirming Sept. 4 to Sept. 6 dates for Sea Doo Races, admission will be charged, TSN will present to cover the event for television, there will be 250 to 350 participants, terms are negotiable on sharing profits. Township of Ospray Letter of support to be sent 2 BTA Meetings Letter to be sent by d. Free informing members of rules and regulations for using the Municipal Office. 5. Delegations Mario Chirico- Beach Portables a) See attached resolutions. b) Mr. Chirico also requested more information of the "Sam's" issue, if Ms. Csaki does not come forward, he would like to be considered for the piece of land. He also discussed the fact that a decisions was needed soon, in order to start building before the season starts. Council has decided that if nothing has been heard from Ms. Csaki by March 23rd, 1993 another vendor will be chosen. 6. MTO meeting February 28, 1993 - Memo D. Free David Free states that the 1993 conditional grant is $83,600 therefore the Village will receive $42,000. This is a 3.6% drop from the 1992 allotment. David Free has spoken with Cyril DeMeyere about work on the connecting link which has 100% funding from the Ministry of Transportation. 7. OPA #2 and #3 status - Memo from D. Free A meeting for March 10, 1993 has been scheduled at the offices of the Ministry of the Environment in London. The issue of annexation of the waterlot has been resolved. 8. Village answering machine. All Council members agreed that an answering machine will have many advantages to staff as well as councillors. 9. Retention By-Law 93-05 By-Law will be passed at a later date, all Council members agreed that it was a good idea. 10. Proposed Accounting Program Change - See Memo D. Free A new computer accounting program was suggested at a cost of $295. Council will consider at a later date. 11. Quotes & Tenders Water Heater changes An exchange of water heaters between the Municipal Office and the baseball diamond booth or the Municipal Office and the Fire Hall is being considered. Street Lighting 3 Lights on Wellington St. still not working, a quote has been received from Koolen Electric. Economic Impact Studies An Economic Impact Study, directly relating to a casino has been estimated by Hanscombe to be $6,000 to $8,000 - cost sharing with other communities involved is to be discused. 12. Emergency Training of Ontario The Village would like to coordinate with Bayham Township on this issue. 13. Press Release - Amalgamation of Vienna & Bayham Township No action. 14. Water/Sewer Bills All owners must pay the minimum billing regardless of usage (disconnection). 15. Approval of Cheques See attached resolutions. Financial statements to be provided, including presentation of cheque register summarizing expenditures. Original copies of bills are to be available for review by councillors. 16. Committee Updates County Fire Departments in Elgin County have started a "Buddy Bear" system. "Buddy Bear" is to be handed out to children whose homes have burnt or who have experienced other tragedies. Fire Department No Report Recreation Board 1993 plans were discussed during the February 24th meeting. Baseball registration is to take place on March 13th and 20th from 10:00a.m. to 2:00p.m. at the Municipal Office. Museum Board During the March 2nd meeting Kevin Bradfield attended 4 on behalf of Bradcranex with a lease agreement to be looked over by Council (for the property beside the Lighthouse). A second display board has been ordered. May 22nd at 2:00p.m. will be the official opening. Set for March 28th, 1993 - Delhi Heritage Exhibit, to be attended by volunteers from the Museum Board, with an exhibit from the Marine Museum. BTA No report. Roads Tractor has been repaired. A plan for snow plowing - order in which to plow for days when the snow is heavy was discussed. Community Policing March 27th children from the school are to go swimming at the police college from 1:00p.m. to 5:00p.m. Signs with a phone number on them (Crimestoppers) were discussed by Mario Chirico. David Free is to look into this matter. Events/Implementation Committee No report. 17. Committee of the Whole See attached resolutions. 18. Old Business Change in agreement for tractor repairs. New cylinders were ordered and installed. New Business Calling Card agreement was signed by all Council members. Water is now feeding to Port Burwell through Vienna due to water main break. Ron Bradfield to be thanked for bringing the break to the attention of the Village. Nothing to be done now, a meeting is to be set to discuss alternatives. Correspondence to be circulated among the Councillors is now to be placed in a box in Council Chambers and read in the office, to prevent loss. Large documents may be taken out of office. RESOLUTIONS 5 MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council approves minutes of February 23rd, 1993 regular Council meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council with regrets accepts the resignation of Councillor Lauran Timlin. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council moves to proceed with entering into a site development agreement with Mario Chirico. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council approves Cheques #7119 to #7154 in the amount of $9,569.49. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council resolves to move into Committee of the Whole, appointing Gord Loucks Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple 6 SECONDED BY: torn Nesbitt BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED fiord Loucks COUNCIL MINUTES 1 WEDNESDAY, March 17, 1993 7:30 p.m. Present: Reeve - Hugh Brooks Councillors - Gordon Loucks Tom Nesbitt Cindy Allin Administrator/Clerk-Treasurer - David Free Guests: Allan Spicer, Wendy Kudeba Call to Order Declaration of Conflict of Interest Hugh Brooks declares conflict of interest concerning By-Law 93-06 1. Correspondence to Cindy Allin See attached letter 2. Resolution to invite Cindy Allin to hold position of councillor See attached resolution 3. Letter of acceptance from Cindy Allin See attached letter 4. Swearing in of Cindy Allin Declaration of Office Form 3 - Completed 5. Oath of Allegiance Form 1 - Completed 6. Retention By-Law 93-05 By-Law passed 7. Seed and Section 25 Application Tabled and sent to C.E.C. 8. Committee of the Whole See attached resolutions 9. Extension of Tax Arrears By-Law 93-06 By-Law passed 10. Committee of the Whole See attached resolutions RESOLUTIONS 1 MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED the council of the Village of Port Burwell by resolution formally invites Cindy Allin to hold the position as councillor for the remainder of this councils' term considering the resignation from Council by Lauran Timlin. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, Council moves into Committee of the Whole, appointing Chairman Tom Nesbitt. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, Council moves out of Committee of the Whole CARRIED Tom Nesbitt MOVED BY: Gordon Loucks SECONDED BY: Hugh Brooks BE IT RESOLVED, Council temporarily appoints Tom Nesbitt as Head of Council considering a conflict of interest by Hugh Brooks in matters associated with By-Law 93-06 UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, Acting Head of Council Tom Nesbitt relinquishes his temporary duties as Head of Council to Hugh Brooks continuing his position as Reeve of the Council of the Village of Port Burwell. UNANIMOUSLY Tom Nesbitt COUNCIL MINUTES 1 TUESDAY, March 23, 1993 7:30 p.m. Present: Reeve - Hugh Brooks Councillors - Gord Loucks, Tom Nesbitt, Ed Epple, Cindy Allin Administrator/Clerk-Treasurer - David Free Guests: Anna Brooks, John Mann, John Lavers, Wendy Kudeba, Mario Chirico, Vivian Matthews, Ed Matthews, Kevin Bradfield Call to Order Declaration of Conflict of Interest 1. Minutes of March 9, 1993 Council meeting See attached resolution. 2. Business arising from Minutes Mr. Nesbitt requested information on the Crimestoppers program which was discussed at a prior meeting. An inquiry was made by D. Free to the head of Crimestoppers Tillsonburg, however there has been no response as of yet. 3. Delegations Maple Meadows - J. Lavers A memo was read by D. Free informing J. Lavers that snow removal will not be provided for any private property. Ed Matthews Mr. Matthews approached council for permission to demolish the existing barn on site at 5 Newton Street, and at the same time erect a new garage on the foundation of the same. D. Free suggested a variance may be required however, requested that Mr. Matthews arrange to meet during the week to resolve and obtain further clarification on the matter. Mr. Matthews also requested Council's permission to build steps from the sidewalk to the road on the Newton Street side of his property, the steps will be built and paid for by Mr. Matthews, Council has consented. Sgt. Doug Peer 2 Constable Charlie Cox attended on behalf of Sgt. Doug Peer. The record of Sgt. Peer's hours spent in the Village during 1992 was presented, at a later date the hours from other officers will be presented. Kevin Bradfield - Retaining Wall Mr. Bradfield stated that he would like to erect a steel wall along the front of the harbour property. Long Point Region Conservation Authority must be provided with drawings, and information is also to be circulated to the Public Works Department and the Ministry of Natural Resources. 4. Village Accounting System Changes - D. Free Memo The computer program has been installed and staff is in the process of entering 1993 information. 5. Mario Chirico - Concessionary Stand - Memo - D. Free The memo stated that the proposal from Mr. Chirico be revoked as it reduces Village revenues. 6. Request from Farmers Market - D. Free See attached resolution. The opening will be May 15th, 1993, the fees for vendors will be the same as last year. The Museum is to receive a $100.00 donation for the use of the parking lot. 7. Correspondence Dutton-Dunwich Library Fundraising Committee A seminar with John Kenneth Galbrath as guest speaker will be held on April 7, 1993 - no Council members will be attending. Green Lane Landfill A formal contract is to be drawn up. Resolution - Town of Lindsay Tabled Canada Day A nomination for the Canada Day Youth Award has been requested, the form will be given to the Museum Board to discuss. Fair Tax Commission Tabled. Assessment Review Board 3 On Friday, May 14th, 1993, a meeting will be held in the municipal office. Town of Kirkland Lake Tabled. Development Engineering - Plan's and Fees Planner fees were reviewed. SWOTA News Release Tabled. OSUM Conference - May 5-7, 1993 The conference is to be held in Hawkesbury, no Council members will be attending. AMO Federal Government Freeze Grants in Lieu 1993 Grants in Lieu have been frozen to 1992 levels. 8. Tax Arrears - Memo D. Free One month ago the tax arrears were $80,000, at present they are $64,000. 9. OPA #2 and #3 status - Memo from D. Free A By-Law is to be passed at the next meeting. 10. Museum Board Memo - D. Free The Museum Board has made a request for funding for the "Return of the Ashtabula", Mr. Loucks will be discussing this at the next Museum Board meeting. 11. Concessionary Stand Memo - D. Free On March 16th, 1993 Mrs. Aranka Csaki was contacted by D. Free. She was asked to submit a proposal (for her concessionary stand plans on the beach). 12. Mamma Pizza Restaurant - Request for Municipal Clearance See attached resolution. 13. Amalgamation of Vienna & Bayham Township The first meeting is to be held on March 29, 1993 at 7:30p.m. 14. Water/Sewer Bills Amount of water/sewer accounts in arrears is now $2,500. 15. Approval of cheques See attached resolution. 16. AMO - Ontario Training Adjustment Board (OTAB) 4 Tabled. 17. Committee Updates County Budget - County approved a 3.4% increase. Fire Department Report By Gord Loucks. Recreation Board Baseball registration - 2/3 of the players have been registered, which is normal for this time of the year. Various spring plans have been discussed. The next meeting will be held on March 31st, 7:00p.m. Museum Board The Museum will be participating in an Exhibit in Delhi at the Tobacco Museum on Sunday, March 28th. BTA No report. Roads The snow plowing is going smoothly. It was noted that Victoria Street, south of Caers's is breaking up. Community Policing Saturday, March 27th is the date set for the children's swim at the Police College. Events/Implementation Committee No report. 18. Committee of the Whole See attached resolutions. RESOLUTIONS MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council Meeting minutes of March 9, 1993 are approved. UNANIMOUSLY Reeve Hugh Brooks 5 MOVED BY: Cindy Allin SECONDED BY: Tom Nesbitt BE IT RESOLVED, the Council of the Village of Port Burwell provide as seed money (not to exceed $4,703.91) for the 1993 Farmer's Market season, pursuant to the policies and regulations of OMAF. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, Council considers the request for Municipal Clearance for the Mamma Pizza Restaurant "be granted" for a liquor license at 43 Robinson Street. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council approves cheques #7155 to #7194 in the amount of $71,854.85. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves into Committee of the Whole appointing Ed Epple, Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Ed Epple Village of Port Burwell Council Minutes Tuesday, April 13, 1993 7:30 p.m. Present: Reeve Hugh Brooks Councillors: Tom Nesbitt, Gord Loucks, Ed Epple, Cindy Allin Guests: Allan Spicer, Kevin Bradfield, Gordon Craig, Scott Wistow, Bob Christoph, Mario Chirico, Jeff Samson, Bob Ireland Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of March 23, 1993 Council meeting -Resolution See attached resolutions. 2. Business arising from Minutes Tom Nesbitt asked if a response was received from Aranka Csaki concerning Sam's. D. Free stated that he received a letter from Ms. Csaki that said she is interested in the site. 3. OPA #3 Final Approval Chirico subdivision, County Road #42. OPA #3 - received final appeal. 4. Correspondence Crime Stopper Presentation - Port Burwell -Letters from Crime Stoppers Crimestopper's has been contacted by Mr. Free and a presentation is set for May, to be held at the school. The "information night"date will be well publicised. Retirement of Roesch's - Letter from Village of Port Burwell A letter and a basket of flowers was presented to Mr. & Mrs. Roesch by Reeve Hugh Brooks to congratulate them on their retirement and thank them for their years of service. Retirement of Robert Ireland -Letter from Village of Port Burwell A pen set was presented to Mr. Ireland by Reeve Hugh Brooks for his retirement from the L.C.B.O. Optimist Club of Otter Valley - Port Burwell A letter from the Optimist Club was given to D. Free listing the upcoming events that are planned, including a pancake breakfast and a parade. cont'd page 2. 5. Delegations Bob Christoph - Beach Concessionary Businesses Mr. Christoph suggested that no mobile food units should not be allowed on the beach, as other towns such as Turkey Point Port Stanley and Port Bruce do not allow them. Mr. Christophfeels that permanent restaurants are needed as they pay taxes and mobile units do not. Parking along County Road Mr. Christoph requested no parking signs in front of Dr. Leatherdale's new office on Victoria St. as an accident could occur with people parking partly on the street and partly on the sidewalk. Gordon Craig - Wharfinger Proposal 1993 Season Mr. Craig suggested that due to the economical problems, the Village is charging too much for their dockage fees. Mr. Craig stated that a number of last years patrons will not be returning this season as they cannot afford the price the Village is charging. Last year 10 of the 20 docks were rented, he would like to see more docks rented for less money. The fee last year was$500,Mr. Craig suggested a $400 fee, or less for this season. 1993 fees to be arranged in the immediate future. Ron Chatten - OVEAC Mr. Ron Chatten attended representing Mr. Armstrong. A donation was requested to help with the roadside clean- up program the organization is planning. A piece of land was also requested to use as an ecological park where donations will be accepted in exchange for planing trees See attached resolution.. Jeff Samson - McMillan Contracting Limited Elizabeth Street Subdivision Mr. Samson's company would like to purchase the property for a subdivision development. Mr. Samson stated that this development has 30 units, which will in turn help the Village's economy. A meeting to discuss further details will be set at a later date. 6. Chirico Site Development Agreement By-law 93-07 D. Free stated that Mr. Chirico has complied with all of the terms and suggested that a site development agreement be entered into. 7. OPA #2 status -D. Free Correspondence was sent to the Ministry of Natural Resources by D. Free and annexation meetings are to proceed. cont'd page 3. 8. Port Burwell Water System/River Crossing Repairs - Memo D. Free Given a first and second reading 9. Annexation By-law 93-07-Letter Previously Circulated See attached resolutions. 10. Accounting Program Change (Progress Report) - See Memo D. Free Progress is not moving along as quickly as hoped. Reports were presented to Council as examples of the new program. 11. Quotes & Tenders Computers & Software - Invited Tenders - Memo D. Free A St. Thomas Company, Mainline Office Systems supplied the new computers, as they provided a lesser cost that the London companies that were contacted. Street Lighting - 1993 rate Koolen Electric A letter was circulated to Council stating the 1993 rates for Koolen Electric, a letter is to follow. Dog Catcher Cages - Port Burwell Welding - Memo D. Free The request for dog cages was revoked as the quote was $428.00 per cage. 12. Purchase of Accounting & Administrative Computers - Resolution See attached resolutions. 13. Amalgamation of Vienna & Bayham Township - Notice Previously Circulated Bayham has an Enforcement Officer but due to the amalgamation, he will need help with his increased work-load. 14. Approval of Cheques & Accounts Payable/Village Financial Information Report -Resolution See attached resolutions. 15. Committee Updates County Social Services are up from last year. Day Care rates were discussed. A Health Meeting is set for April 15, 1993 and County Council is set for April 27, 1993. Fire Department The Fire Chief, Tom Millard is complaining about the number of people burning leaves as he has to constantly confront people and inform them that this is against the law. Council decided to discuss this matter in further detail with the Fire Chief at a later date. Recreation Board Beach clean-up is set for May 8, Spring Walk is set for May 16, Fireworks are set for May 22, and April 21 is the next meeting. Museum Board Ron Bradfield will be donating lights and chains for display at the opening. cont'd page 5. MOVED BY. Gordon Loucks SECONDED BY. Tom Nesbitt BE IT RESOLVED that the Village of Port Burwell approves the purchase of two computers for the Village Office for accounting and administrative functions, not to exceed$5,600 excluding pst and gst. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED Council approves the Accounts Payable and cheques #7196 to #7247. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY. Ed Epple BE IT RESOLVED the Council enters into the Committee of the Whole appointing Tom Nesbitt Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY. Ed Epple BE IT RESOLVED that Council moves out of Committee of the Whole. CARRIED Tom Nesbitt MOVED BY. Ed Epple SECONDED BY: Cindy Allin BE IT RESOLVED that Council will advertise the boat located by the Otter Creek at Pitt St. pursuant to the Property Standards Notice to the Village. If the owner of the boat does not respond within one week proving ownership to the satisfaction of the Administrator/Clerk-Treasurer the boat will be sold for scrap or to a purchaser. Monies will be held for a period of one year, the transferred to the Village General Operating Funds accordingly. UNANIMOUSLY Reeve Hugh Brooks Village of Port Burwell Council Minutes Tuesday, April 27, 1993 7:30 p.m. Present: Reeve Hugh Brooks Councillors: Tom Nesbitt, Gord Loucks, Ed Epple, Cindy Allin Guests: Allan Spicer, Wendy Kudeba, Trish Laemers, John Mann, Bob Ireland, Ken Avann, Jack Petrie and Jim Oliver Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of April 13, 1993 Council meeting - Resolution See attached resolutions. 2. Business arising from Minutes Councillor Loucks asked if OVEAC had a good turn out for their clean-up. Mr. Allan Spicer commented that five residents of the Village participated. 3. Correspondence Long Point Region Conservation Authority - Erosion Control Project 7500 to the cost share on eroison project o9n the Big Otter Creek LPRCA has consented to cost sharing on the erosion control project CPAA - Post Office A letter from Ms. Kimberly Smith was read by D. Free concerning the closure of many rural post offices and offering to do a presentation. Council members agreed that a presentation will be requested to inform them of more details. Ministry of Agriculture and Food - National Arbour Week A letter was read by D. Free concerning Arbour Week which requested the Village to plant trees during Arbour Week. Councillors Nesbitt and Loucks decided that some trees will be planted,possibly during clean-up day May 8, 1993. Royal Canadian Legion - 10th Annual Catfish Derby A letter was read by D. Free requesting a donation for the Catfish Derby. Councillor Nesbitt commented that he would speak with Ms. Reiser of the Port Burwell Branch, to discuss further details. Scouts -Request for Port Burwell pins Councillors decided to give the Scouts 50 pins, as well as give them a Port Burwell flag on loan, to take on the trip. The Elgin Regiment - (RCAC) A letter was read by D. Free which requested permission to attend a Council meeting. A letter is to be sent listing the dates of Council meetings in the future. Page 2. 4. Delegations Jack Petrie -Annual Report Report presented by Jim Oliver of the Long Point Region Conservation Authority. Mr. Oliver discussed the rural beaches program which identifies regions being affected by pollution problems. Ongoing tree planting programs are in effect. Mr. Oliver also stated that the 1993 operating grants will be cut. Trish Laemers -Mobile Food Booth Mrs. Laemers requested the right to lease the land where Sam's was located. She would like to place a mobile food unit on this land to sell fast food. Mrs. Laemers presented Council with pictures of the unit as well. Council stated that some residents are opposed to mobile food units, but that their decision on fees would be made later in the meeting. Ken Avann - Canadian Hydrocross Tour 1993 Mr. Avann stated that he would like to organize a sea doo race on June 19, 1993. 100 to 150 competitors are to attend. The race is to promote personal watercraft safety. Admission will not be charged, sponsors will be requested from the Village, Tillsonburg and various boating retailers. The requested date,June 19, corresponds with Port Rowan's June 20 race commented Mr. Avann. D. Free stated that he would check some facts and distribute a memo at which time a decision will be made. 5. Main Street - Cause Program D. Free stated that a cause committee is to be organized. Architect Bruce McCann is to come to the Village to review. 6. Property Standards Letter- Boat left on Village Property - Update D. Free stated that the boat will be put up for public auction, as it was advertised in various papers, the six days have passed and no one has come forward to claim it. 7. Port Burwell Water System/River Crossing Repairs - Update Due to the weather conditions the repairs have been postponed. 8. MTO Request for Supplementary Allocation of Subsidy Monies 1993 - Resolution Tabled 9. Waste Management & Garbage Collection - Memo D. Free Discussion of re-entering agreement with Bayham on the garbage weigh station. 10. Quotes & Tenders Street Lighting - 1993 rate Koolen Electric An upgrade to high pressure sodium will cost $9,400.00 11. Museum Board Account Status D. Free stated that the Museum Board account is continually being replenished by the Village. Councillor Loucks stated that when the Museum Board grant comes in the Village will be reimbursed. cont'd Page 3. 12.. Elgin County Resolution/Draft Agreement of Disentanglement - Resolution Tabled. 13. Approval of Cheques #7248 to #7279 and Accounts Payable/Village Financial Information Report -Resolution See attached resolutions. 14. Committee Updates County Proposed cost of a 911 Emergency Service - $85,000 If approved, it should be in service within three years. Fire Department No report. Recreation Board At the last meeting a resolution was passed to begin construction of the pavilion at the baseball diamond. May 8, 1993 at 9:00 a.m. meet on the beach for spring clean-up. The next meeting is set for May 12, 1993. Museum Board Museum Board members were getting the museum ready for the opening April 27th. BTA No report Roads No report Community Policing No report Events/Implementation Committee Melanie Epple is preparing the Village Visa for May. 15 Committee of the Whole See attached resolutions. cont'd Page 4. Resolutions MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED that Council approved the minutes of the April 13, 1993 Council meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Torn Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED Council approved the cheques #7248 to #7279. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED that Council moves into Committee of the Whole appointing Ed Epple Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED that Council moves out of Committee of the Whole. CARRIED Ed Epple MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED that the Village of Port Burwell will withdraw from the MOE Sewage Treatment Plant Capital Reserve Fund$15,000.00 to contribute towards the purchase of a truck for the Sewage Treatment Plant Operator for the Village of Port Burwell. UNANIMOUSLY Reeve Hugh Brooks Village of Port Burwell Council Meeting Minutes May 11, 1993 7:30 pm Call to Order Declaration of Conflict of Interest 1. Adoption of the Minutes of Meeting Dated- See Resolution 2. Business Arising from Minutes 3. Correspondence a. Letter from Elgin Water Supply indicated that subsequent to their investigation, the pipe break at the river crossing may be beyond reparability and it was recommended that an engineering consultant be hired to review the most economical method of addressing the problem. D. Free indicated that Giffels was the engineering firm which had designed the system originally and a quote with regard to addressing the issue of the river crossing has already been acquired. Council instructions were to proceed with the engineering for the river crossing using Giffels as the consultants. 4. Delegations a. Mark and Jan Stallybrass CMC Grand National Hydrocross Event September 4 to 6, 1993 A presentation was provided by Jan Stallybrass with regard to the nature and magnitude of the Grand Nation Personal Water Craft Races to be held as stated previously. The sanctioning issues were discussed identifying that the CMC Group was the only nationally recognized organization. It is anticipated that there will be over 400 participants from all over Canada including the United States. b. Trish Laemers -Mobile Food Booth Selection of Contractor Sam's old location Ms. Laemers requested a decision from council with regard to occupying the location on the East Beach known as Sam's. D. Free identified that he had not been able to contact Aranka Csaki since her registered letter and recommended that the location be given to another proponent. The fee of$4,000 has been established with regard to the lease including other items. Ms.Laemers was still interested in the location and council agreed to permit her to occupy the location if the condition of the lease could be met. D. Free was to provide a copy of the lease for Ms. Laemers review immediately. cont'd page 2. c. Greg Neville Charges for water & sewer connections/development charges Letter previously circulated/Memo by D. Free Letter from Mr. Neville requested financial consideration for the installation of a new water service connection for a residential building currently under construction. Mr. Free provided a summary of his memo recommending the request for funding be revoked. Council supported the request by resolution to a maximum of$1,000. Resolution d. Dave Mason -Museum Board Mr. Mason indicated that he was an activate member of the Elgin Tourist Association (ETA) and an advertisement for Elgin County is currently being formulated. On behalf of the ETA Mr.Mason asked if council would provide financial support in the amount of $250 to cover the cost of printing the brochure. Considering that a section of the brochure would be dedicated to Port Burwell council consented to the request by resolution. 5. Adoption of 1992 Audit -Raven & Company (Brad Millson) -See Resolution See attached resolutions. 6. Public Health Issues East Beach - Letter Elgin/St Thomas Health Unit - W. Winegarden The Letter from the Elgin Health Unit was reviewed by council with concern. D. Free was able to obtain more detailed information regarding a permanent and adequate solution for the provision of washrooms for the East Shoreline of the Otter Creek. Council agreed to review the plans considering cost and legal authority to building a structure on the leased lands. 7. Hiring of Seed Students Recreation & Culture Director Summer -Memo by D. Free The Village has received 50%funding for the hiring of a recreation director and two museum tourism students amounting to approximately $5,000 in federal funding. Interviewing is to take occur during the week ofMay 10, 1993 for the recreation director with a start date of May 17, 1993. 8. Community Futures Funding Application -Report by D. Free (to be circulated prior to meeting) D. Free to have Community Futures proposal ready for the May 19, 1993 executive meeting considering a possible funding amount of$15,000 to apply towards architectural fees for the CAUSE program for the Village. cont'd page 3. 9. Cause Committee Update -Memo by D. Free A committee structure was proposed consisting of a maximum of 7 people. Confirmation of 4 people has been provided and others will be solicited for their assistance. It was suggested that the CAUSE committee would possibly replace the Events&Implementation Committee. The architect is well under way with his study of Port Burwell and a meeting will be scheduled during the week of May 24, 1993. 10. OPA #3 Status -Memo by D. Free MNR approval has been acquired with regards to OPA #3. The annexation of the waterlots and other lands has not been pursued as time has not been available to make presentation to Bayham Township. The formal annexation process is hoped to begin during the month of June 1993. 11. Approval of Cheques #7280 to #7318 & Financial Reporting See attached resolutions. 12. Committee Updates County No report Fire Department No report Recreation Board Meeting to be held May 18, 1993 7:00 pm at the Village offices Museum Board A. The Ashtabula exhibit is on schedule and the photographs are on display. B. D. Mason requested to participate in the hiring of the SEED students BTA No report Roads More roads have treated with Tembind at a lesser cost than 1992 as the result of reduced material cost. Community Policing No report cont'd page 4. Events Committee No report 13. Old Business 14. New Business 15. Committee of the Whole See attached resolutions Resolutions MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves the minutes of the April 27, 1993 regular Council meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED that the Village of Port Burwell accepts Mr. Greg Neville's request for cost sharing regarding the water service connection to a maximum of$1,000.00. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED that the Council of the Village of Port Burwell will provide funding to a maximum of $125.00 cost sharing with the Village of Vienna for advertising for the ETA bus tour brochure to be held during the 1994 season. UNANIMOUSLY Reeve Hugh Brooks cont'd page 5. MOVED BY: Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED that the Village of Port Burwell agrees to provide $200.00 for planting flowers in the Village flower beds. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Tom Nesbitt BE IT RESOLVED the council of the Village of Port Burwell accepts and adopts the 1992 audit as prepared by Raven and Company and presented this date. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Tom Nesbitt BE IT RESOLVED Council approves the cheques #7280 to #7318. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED Council moves into Committee of the Whole appointing Cindy Allin Chairperson. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Cindy Allin Village of Port Burwell Council Minutes Tuesday, May 25, 1993 7:30 p.m. Present: Reeve Hugh Brooks Councillor Gordon Loucks, Councillor Tom Nesbitt, Councillor Cindy Allin and Councillor Ed Epple Guests: Allan Spicer Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of May 11, 1993 Council meeting -Resolution See attached resolutions 2. Business arising from Minutes Miss Gidget Robinson is to be announced as the Recreation and Culture Director(student) 3. Correspondence a) Ontario Provincial Police - Crimestoppers A presentation is set for Thursday May 27th, 1993 at 7:30, at the Port Burwell Public School. b) Scouting Port Burwell Group Committee - Street Light A letter from the Group Committee concerning the light that was donated for the baseball diamond playground was circulated to Council. Councillor Nesbitt stated that a transformer on the existing poll is preventing the installation of the light. Other options will be discussed immediately. c) AMO -Annual Conference, Hamilton August 22nd to August 24th, 1993 Councillor Loucks requested information from D. Free on which conferences he would like to attend. d) LPRCA - Payment per diem to Members A letter of support is to be sent 4. Tax Collections Status - Memo D. Free D. Free stated that approximately $11,000 in outstanding taxes has been collected, with approximately $40,000 still outstanding. 5. Sam's Food Stand - Memo D. Free Ms. Laemers has declined to sign the lease agreement as she disagrees with the terms. Three other interested vendors were discussed and will be contacted. The issue of a food booth being located on the west side,possible in the heliport area was also discussed and will be investigated. cont'd page 2 6. Quebec Exchange Student - Catherine Caron Miss Caron, Museum Director will be reporting to Miss Gidget Robinson the Recreation and Culture Director, Summer Student. 7. Summer Day Care Program - Memo G. Robinson See attached resolutions. 8. Watermain Crossing -Letter from Giffels See attached resolutions. 9. Bayham/Vienna Amalgamation Meeting May 17, 1993 -Agenda attached The agenda was reviewed by the Council 10. Community Futures Funding Application -Report by D. Free available A presentation to Community Futures requesting$20,00 in funding was made by D. Free. A copy of the report is available in the Village Office. 11. Cause Committee Update - Memo D. Free Councillor Allin is to contact other proposed members confirming their interest and a date is to be established with regards to the architect's progress 12. Building Inspector Offices/Sewage Treatment Plant - Memo D. Free See attached resolutions. 13. Approval of Cheques #7319 to #7357 and Financial Reporting See attached resolutions. 14. Committee Updates County Reeve Hugh Brooks reported that the grants for the Recreation Board and the Museum Board will possibly be cut from the County Budget. Fire Department The pancake breakfast on May 23rd was a success. Recreation Board Councillor Nesbitt stated that D. Free has requested the minutes of each meeting in order that Council may approve all expenditures made by the Recreation Board. Museum Board Over$500.00 was raised from donations and ticket sales on the painting of the Ashtabula. BTA No report. Roads No report. cont'd page 3. Community Policing Crimestoppers meeting is to be held at the Port Burwell Public School on May 27th at 7:30 p.m. Events/Implementation Committee An annual meeting of Community Futures is to be held June 1st. The grand opening of the new offices of Community Futures is to be held June 18th from 4:30 to 7.•30 p.m. 15. Old Business Councillor Loucks stated that the public washrooms on the east beach should be repaired, opened and maintained by the Village,pursuant to the leasing of the food booth. The provincial budget is to be set by the end of June 1993. An incamera budget meeting for the Village has been set for June 7th, 1993. 16. New Business 17. Committee of the Whole See attached resolutions. Resolutions MOVED BY. Tom Nesbitt SECONDED BY. Gordon Loucks BE IT RESOLVED, Council approves the minutes of the May 11, 1993 regular Council meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED that the Village of Port Burwell consents to provide $600.00 as SEED money in support of the Port Burwell Day Camp per the proposal by Cathie Macey. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED that Council authorizes Giffels to proceed with the engineering for the river crossing concerning the Village's water supply to a maximum of $3,500.00 to include engineering for the alternative system. contd' page 4. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY. Ed Epple BE IT RESOLVED, Council consents to permit the use of space for an office within the sewage treatment plant building. Renovation will be required and the Village will use the capital reserve fund for the sewage treatment plant to cover the cost. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council approves the cheques #7319 to #7357. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED that Council recommends the appointment of Angie Collins as an Executive Member of the Recreation Board. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY. Ed Epple BE IT RESOLVED, Council moved into the Committee of the Whole appointing Tom Nesbitt Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Ed Epple SECONDED BY. Cindy Allin BE IT RESOLVED, Council moves out of the Committee of the Whole. CARRIED Tom Nesbitt Village of Port Burwell Council Minutes Tuesday, June 8, 1993 7:30 p.m. Present: Reeve Hugh Brooks, Councillor Tom Nesbitt, Councillor Ed Epple, Councillor Cindy Allin Councillor Gordon Loucks, Administrator/Clerk-Treasurer David Free Guests: Kevin Bradfield, Gidget Robinson, Lorainne Bradt, Mr. and Mrs. David Mason, Mohammed Karim, Gloria Stephenson, Albert Epple, Tony Lama, Shelly Gillis, Chuck Buchanan, Dr. Mary Webster, Cathleen Steele, Wendy Kudeba, Bob Smith, Bonnie Bradfield and Stan Belding Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of May 25, 1993 Council meeting - Resolution See attached resolutions. 2. Delegations Gidget Robinson, Director of Recreation and Culture - Student Ms. Robinson described the projects that she has been working on during the past three weeks with the Village. A "Rails to Trails"project involves turning the abandoned railway tracks into trails for hiking and biking. Ms. Robinson also discussed her involvement with the Port Burwell Public School which includes tours of the Museum, Lighthouse and the historical houses and buildings in the Village. Ms. Robinson stated that she is enjoying her job with the Village and hopes to be a valuable asset this summer. Mohammed Karim, Ministry of the Environment Mr. Karim discussed the plans to move the office of the Village By-Law Enforcement Officer/Building Inspector to the Sewage Treatment Plant lunchroom. Mr. Karim stated that the MOE is in agreeance, and the move will take place at the end of June 1993. Koen Van Dijk, Food Stand East Beach Not present. Dave Mason, Museum Board A presentation was made by Mr. David Mason, pointing out the importance of tourism in the Village, and the importance of cooperation between the Museum Board and the Council. Mr. Tony Lama stated that he has been involved with the Museum Board since the formation. Dr. Mary Webster discussed various legislation of the Ministry of Culture,. Tourism and Recreation. Mr. Albert Epple paraphrased the By-Law #88-11 which was enacted to form a Museum Board. Mr. Chuck Buchanan stated his opinion-t2t-the cont'd page 4. MOVED BY. Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, the Village of Port Burwell resolves to permit the expenditure to a maximum of $400.00 to contract employee Valerie Donnell in order to complete the requirements of the Ministry of Housing's OHRP program. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED, Council approves the cheques #7359 to #7395. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED, Council resolves to accept the recommendation of the Museum Board to appoint Chuck Buchanan as a voting member of the Museum Board. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves into the Committee of the Whole appointing Gordon Loucks as Chairman. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves out of Committee of the }}Vhole. CARRIED Gordon Loucks Village of Port Burwell Council Minutes Tuesday, June 22, 1993 7:30 p.m. Present: Reeve Hugh Brooks, Councillor Nesbitt, Councillor Epple, Councillor Loucks, Councillor Allin, Administrator/Clerk-Treasurer David Free Guests: Mr. Koen VanDijk, Mr. Allan Spicer, Ms. Wendy Kudeba Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of June 8, 1993 Council meeting -Resolution See attached resolutions. 2. Delegations Sharon Reiser, Port Burwell -Legion, See Letter of Request Mrs.Reiser was not in attendance. Council discussed the letter which was inquiring about a lottery licence. Mrs. Reiser is to be contacted to clarify her request. Koen VanDijk - Lease of Property on Beach for Mobile Food Booth Mr. VanDijk requested that Council accept a lesser price for the lease of the old "Sam's" location, as well as the location he now occupies near the pier. It was suggested that $3000.00 be the fee for both locations. Council discussed the matter and accepted Mr. VanDijk's proposal, although according to the new lease for a fee other vendors will be participating in the Sea Doo Races weekend September 4, 5 and 6. 3. Klassen Inquest, Letter Ministry of the Solicitor General and Correctional Services Correspondence is to be sent indicating the various things that have been done to prevent other drowning tragedies. 4. Committee of Adjustment Structure, Letter from Development Engineering. Council suggested that a Committee be formed including three local property owners. An advertisement will be placed in the Harbour Lights and possibly the tax bills. 5. By-Law 93-08, Lease of Lands (East & West Bank of Otter Creek)from 345990 Ontario Ltd. By-Law passed. 6. Approval of Accounts Payable and Financial Reporting. See attached resolutions. cont'd page 2. 7. Committee Updates County Government funding has been requested for a new "Bobier Home"facility (nursing home) in Dutton. The Elgin Manor Nursing Home also needs major renovations, therefore a proposal for a new facility has been submitted. The new building will be called Elgin Village and will be located on Sunset Drive in St. Thomas. The opening of the Edison Museum was held on June 20, the ceremony was attended by Reeve Hugh Brooks. The Thames Valley Health Unit is conducting a meeting with members of Aylmer,Bayham and Port Burwell Town Councils on June 28, 1993. Fire Department Two applications have been accepted Volunteer Fire Fighting. See attached resolutions. Recreation Board Tub Daze plans are going well. The pavilion at the ball diamond is to be started on June 26, 1993. Members of the Port Burwell Men's Baseball Team are donating their time to construct the building, which will serve as shelter from the rain and sun. The small diamond is to be completed next spring. Gidget Robinson, Recreation Director will be hiking the preliminary "Rails to Trails"on June 23 and June 24. The next meeting will be held July 8, 1993 at 7:00 p.m. Museum Board See attached resolutions. BTA No report. Roads Two student grass-cutters have been hired for the summer months. The flower boxes in the Village have been filled. Community Policing A weekly advertisement is to be placed in the Harbour Lights to involve people with the Community Policing and Crimestoppers The next meeting is to be held June 23rd, 1993. Events/Implementation Committee No report. cont'd page 3. 8. Old Business Councillor Allin enquired about the vicious dog situation on Addison Street. By-Law Enforcement Officer Mr. Brian Wolfe replied that the situation will now be handled by the O.P.P. The budget meeting will be held July 5th, 1993. D. Free is following up on the issue of the hot dog stand being operated at the Farmer's Market. 9. New Business 10. Committee of the Whole See attached resolutions RESOLUTIONS MOVED BY: Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council approves the Minutes of the June 8, 1993 regular Council Meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves the cheques #7396 to #7431 and the accounts payable. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell consents to bridge finance the Ashtabula Limited Edition printing to a maximum of$1,000.00 conditional upon the immediate delivery to the Municipal Office of a copyright agreement between the artist and the museum. UNANIMOUSLY Reeve Hugh Brooks cont'd page 4. MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin BE IT RESOLVED, Council accepts the recommendations of the Fire Chief of the Port Burwell Fire Department to induct Kathleen Steele and John Theriault. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council moves into Committee of the Whole appointing Chairperson Tom Nesbitt. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Tom Nesbitt Item #6 Village of Port Burwell Council Meeting June 22/93 Cheque Listings Date To: Ch # Description Amount June 9/93 Treasurer of Ont. #7396 Water/MOE $1,592.62 June 9/93 Debbie Black #7397 Sign Painting $40.00 June 9/93 Roma Insurance #7398 Premium $396.57 June 9/93 LPRCA #7399 Tax Levy $519.25 June 9/93 Liz's Garden Gate #7400 Flowers for west side $19.46 June 9/93 Caer's Shell #7401 Gas and Oil $81.84 June 9/93 Scotty's #7402 Village Gas and FD Gas $110.87 June 9/93 David Free #7403 Payroll/Council Pay June 9/93 Colleen Wiebe #7404 Payroll June 9/93 Donna Lamoure #7405 Payroll June 9/93 Gidget Robinson #7406 Payroll June 9/93 Ken Kirkpatrick #7407 Payroll June 9/93 James Brown #7408 Payroll Total Payroll $2,305.30 June 9/93 Minister of Finance #7409 Garnishment $218.40 June 9/93 Hugh Brooks #7410 Council Pay $873.60 June 9/93 Donna Lamoure #7411 Vacation Pay $116.96 June 9/93 Hugh Brooks #7412 Administration Travel $27.59 June 10/93 Tom Nesbitt #7413 Council Pay $808.50 June 10/93 Ed Epple #7314 Council Pay $735.00 June 10/93 Gord Loucks #7315 Council Pay $808.50 June 10/93 Cindy Allin #7316 Council Pay $735.00 June 10/93 David Free #7317 Travel Expenses $96.72 June 10/93 Gidget Robinson #7318 Travel Expenses $71.92 June 10/93 Revceiver General #7319 Payroll Remittance $2,790.35 June 15/93 Whisken Bailiff #7420 Kwarciany Tax Collection $104.38 June 15/93 " " #7421 Chirico Tax Collection $760.92 June 15/93 Museum Board #7422 Reimburse Grant, issued in $1,000.00 Village name June 15/93 Brian Wolfe #7423 By-Law Enforcement Officer $448.00 cont'd page 2. June 17/93 David Free #7424 Payroll June 17/93 Colleen Wiebe #7425 Payroll June 17/93 Donna Lamoure #7426 Payroll June 17/93 Gidget Robinson #7427 Payroll June 17/93 Ken Kirkpatrick #7428 Payroll June 17/93 James Brown #7429 Payroll Total Payroll $1,983.03 June 17/93 Higgs and Higgs #7430 Dredge Work $10,085.82 June 17/93 Anthony Lama #7431 Reimburse Taxes $422.03 Total Cheques Written $27,152.63 June 9/93 to June 21/93 Applied to Line of Credit $25,000.00 Total Deposits $47,107.96 to June 21/93 Balance as of June 21/93 $1,283.76 Line of Credit as of June 3/93 $45,000.00 Setup: Accounts Payable SAFETY 21 Jun 93 Accounts Payable Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report 980595 Ontario Ltd. 197.95 1 980ONTLTD C AP AP Advance-Container-of Canada-------------6,269.42-_- _ _ 1 ADVANCE--...._ C AP---. AP- Allin, Cindy 0.00 1 ALLINC C AP AP Amtelecom Inc. 852.19 1 AMTEL C AP AP (Armstrong, Gordon 0.00 1 ARMSTRONGG C AP AP A.M.C.T.O. 0.00 1 AMCTO C AP AP Aylmer Express 138.42 1 AYLMEREXP C AP AP Aylmer Tire 0.00 1 AYLMERTIR C AP AP AP Bank of Montreal 0.00 1 BOM C AP AP Barber Fuels Ltd. 9.86 1 BARBERFUEL C AP AP Bazaar & Novelty 3,797.18 1 BAZAAR C AP AP Beaver Lumber 50.16 1 BEAVER C AP AP Bennett Stationery Ltd. 92.63 1 BENNETT C AP AP Bev's Muffler Shop 0.00 1 BEVSMUFFLE C AP AP Black, Deborah 0.00 1 BLACKD C AP AP Bodfish, Edward 0.00 1 BODFISHE C AP AP ,Bradcranex Inc. 0.00 1 BRADCRANEX C AP AP Brooks, Hugh 0.00 1 BROOKSH C AP AP Brooks, Rob 0.00 1 BROOKSR C AP AP AP C & S Garage 354.47 1 C&SGARAGE C AP AP Caers Shell\Lucky Dollar 0.00 1 CAERS C AP AP Canada Law Book Inc. 0.00 1 CANLAWBOOK C AP AP Canada Post Corporation 0.00 1 CANADAPOST C AP AP Canadian Linen Supply 26.02 1 CANLINEN C AP AP Carswell Thomson Prof. Publ 0.00 1 CARSWELL C AP AP CIBC Visa Centre 63.87 1 CIBCVISA C AP AP CKOT Radio 133.75 1 CKOT C AP AP Concord Consultants 0.00 1 CONCORD C AP AP County of Elgin 370.41 1 CTYELGIN C AP AP AP Day-Timers of Canada Ltd. 73.21 1 DAYTIMERS C AP AP Development Engineering 0.00 1 DEVENG C AP AP Economic Developers Council 0.00 1 EDCO C AP AP Elgin Cty Board of Education 0.00 1 ELGCTYBDED C AP AP Elgin County Mutual Aid 0.00 1 ELGMUTAID C AP AP (Elgin County Roman Catholic 0.00 1 RCBRDOFED C AP AP Elgin Municipal Association 0.00 1 ELGMUNASSO C AP AP Epple, Edwin 0.00 1 EPPLEE C AP AP Estate of Elsie Kaufman 0.00 1 ELSIE C AP AP Evans Supply Ltd. 0.00 1 EVANSUPPLY C AP AP Fernlea Flowers Limited 112.70 1 FERNLEA C AP AP Fire Fighting in Canada 0.00 1 FIREFIGHTC C AP AP Flags Unlimited Inc. 510.40 1 FLAGSUNLTD C AP AP Foster, Allan 0.00 1 FOSTERA C AP AP Free, David 0.00 1 FREED C AP AP Granger, C.N. Farm Equip. 0.00 1 GRANGER C AP AP Guiding Light Club 0.00 1 GLC C AP AP Harbour Lights 12.50 1 HARBOURLGT C AP AP 'Harry, Don 0.00 1 HARRYDON C AP AP !Higgs & Higgs Inc. 0.00 1 HIGGS C AP AP 'Holy Cross Centre 0.00 1 HOLYCROSS C AP AP J & M Sports & Trophies 0.00 1 J&MSPORTS C AP AP Jackson, Ruth 187.50 1 JACKSONR C AP AP Jimni Jons - Jim Kershaw 449.40 1 JIMMIJONS C AP AP Johnson Auto Electric 0.00 1 JOHNSONELE C AP AP 'Kirkpatrick, Kelly 0.00 1 KIRKKELLY C AP AP Koolen Electric 302.05 1 KOOLEN C AP AP Lakeshore Shopper 361.39 1 LAKESHORE C AP AP Laemer's Trucking 506.65 1 LAEMERS C AP AP Liz's Garden Gate 0.00 1 LIZGARDEN C AP AP Loucks, Gord 0.00 1 LOUCKSG C AP AP L.P.R.C.A. 0.00 1 LPRCA C AP AP Mainline Office Systems 0.00 1 MAINLINE C AP AP Matthews, Ed Carpentry 580.00 1 MATTHEWSCA C AP AP 'McBee Systems of Canada Ltd. 0.00 1 MCBEE C AP AP McCann, Bruce Architect 0.00 1 MCCANNB C AP AP Ministry of Natural Resources 0.00 1 MNR C AP AP Moore, Mike 0.00 1 MOOREM C AP AP Municipal Information Systems 53.50 1 MISA C AP AP 'Municipal World Inc. 0.00 1 MUNICIPAL C AP AP 'Natural Resource Gas Ltd. 0.00 1 NRGLTD C AP AP Description Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report Setup: Accounts Payable SAFETY 21 Jun 93 Accounts Payable Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report i NCC Publishing 392.32 1 NCCPUBLISH C AP AP Nevill's Burner Service Ltd. 0.00 1 NEVILLBURN C AP AP Nesbitt, Tom 0.00 1 NESBITTT C AP AP (Newman Flowers 0.00 1 NEWFLOWER C AP AP Norman Wade Company Limted 0.00 1 NORMANWADE C AP AP OE London Inc. 873.53 1 OELONDON C AP AP Ontario Assoc. of Property Sta 0.00 1 ONTPROPSTA C AP AP !Ontario Hydro 354.00 1 ONTHYDRO C AP AP ParSigns Ltd. 258.75 1 PARSIGNS C AP AP Postalia 0.00 1 POSTALIA C AP AP Port Burwell Home Hardware 628.64 1 BURHOMEHDW C AP AP Port Burwell Museum Board 0.00 1 MUSEUMBD C AP AP Port Burwell Welding 1,374.63 1 BURWELDING C AP AP Pressey, Greg 0.00 1 PRESSEYG C AP AP Priester, Doug 0.00 1 PRIESTERD C AP AP Purolator Courier Ltd. 135.19 1 PUROLATOR C AP AP Quill Corporation 52.84 1 QUILL C AP AP Raven & Company 0.00 1 RAVEN C AP AP Receiver General for Canada 0.00 1 RECGEN C AP AP Recycle London 495.97 1 RECLONDON C AP AP Rego, Elaine 0.00 1 REGOE C AP AP RGK Promotions Intn'l 0.00 1 RGKPROMO C AP AP Robinson, Gidgit 0.00 1 ROBINSONG C AP AP ROMA Insurance Program Inc. 0.00 1 ROMAINSURA C AP AP Safety Supply Canada 0.00 1 SAFETYSUPP C AP AP -- Sanitary Collection Services - 6,965.11 1 SANITARYCS C-AP AP Scotty's 0.00 1 SCOTTYS C AP AP Simcoe Reformer 0.00 1 SIMCOEREFO C AP AP Siskind, Cromarty, Ivey & Dowl 1,857.79 1 SISKCROM C AP AP 'Smith Auto Electric 0.00 1 SMITHAUTO C AP AP ISodrox Environmental Products 2,728.46 1 SODROX C AP AP ISWOTA 152.15 1 SWOTA C AP AP Sportswood Printing 115.23 1 SPORTSWOOD C AP AP St. John Ambulance 0.00 1 AMBULANCE C AP AP 1St. Thomas Canvas & Awning 1,386.90 1 CANVASAWN C AP AP St. Thomas\City of 80.00 1 STTHOMAS C AP AP St. Thomas\Elgin Tourist Assoc 0.00 1 STTETA C AP AP St. Thomas Times-Journal 26.13 1 TIMESJOURN C AP AP Stephenson's Freshmart 60.82 1 FRESHMART C AP AP 'Straffordville Sharpening Sery 0.00 1 STRAFSHARP C AP AP TCG Materials Limited 0.00 1 TCGMAT C AP AP Thiessen, Henry 0.00 1 THIESSENH C AP AP Tillsonburg Independent 0.00 1 TILLSIND C AP AP Timlin, Lauran 0.00 1 TIMLINL C AP AP Town of Aylmer 242.68 1 TWNAYLMER C AP AP I Treasurer of Ontario 32,135.05 1 TREASONTAR C AP AP Vandenbrink Farm Equipment 0.00 1 VANDENBRIN C AP AP Van Den Eeckhout, Doris 45.00 1 VANDENEECD C AP AP Vienna Home Center Ltd. 222.89 1 VIENNAHOME C AP AP -V-l-lage--of--Port--Burwell 5;625.46---_ 1 VILLAGE--- C AP- AR Whisken Bailiff Service 0.00 1 WHISKEN C AP AP Whitney, Donald 200.00 1 WHITNEYD C AP AP Wiebe Electrical Services 0.00 1 WIEBEELECT C AP AP Williams, R.J. & Assoc. 0.00 1 WILLIAMSRJ C AP AP Wilsdon, Brian Photographer 69.00 1 WILSDONB C AP AP Wright, G W Signs 109.25 1 WRIGHTSIGN C AP AP Wolfe, Brian 0.00 1 WOLFEB C AP AP WCB 0.00 1 WCBAP C AP AP 1 S AP TOTAL ACCOUNTS PAYABLE -60;842.50--_. 2 AP C ACCTSPBLE T AP 2 D AP XAP 53,233. el 3 AP ___.. AP AP AP AP AP AP AP AP AP AP Description Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report Setup: Accounts Payable SAFETY 22 Jun 93 Accounts Payable Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report 980595 Ontario Ltd. 197.95 1 9800NTLTD C AP AP -,Advance-Contai.aer-ai-Canada- 6,269-42 -• ------• --•• - 1 ADVANCE C AP AP Amtelecom Inc. 852.19 1 AMTEL C AP AP Aylmer Express 138.42 1 AYLMEREXP C AP AP Barber Fuels Ltd. 9.86 1 BARBERFUEL C AP AP Bazaar & Novelty 3,797.18 1 BAZAAR C AP AP Beaver Lumber 50.16 1 BEAVER C AP AP Bennett Stationery Ltd. 92.63 1 BENNETT C AP AP AP C & S Garage 354.47 1 C&SGARAGE C AP AP Canadian Linen Supply 26.02 1 CANLINEN C AP AP CIBC Visa Centre 63.87 1 CIBCVISA C AP AP CKOT Radio 133.75 1 CKOT C AP AP County of Elgin 370.41 1 CTYELGIN C AP AP AP Day-Timers of Canada Ltd. 73.21 1 DAYTIMERS C AP AP Fernlea Flowers Limited 112.70 1 FERNLEA C AP AP Flags Unlimited Inc. 510.40 1 FLAGSUNLTD C AP AP Harbour Lights 12.50 1 HARBOURLGT C AP AP Jackson, Ruth 187.50 1 JACKSONR C AP AP Jimmi Jons - Jim Kershaw 449.40 1 JIMMIJONS C AP AP Koolen Electric 302.05 1 KOOLEN C AP AP Lakeshore Shopper 361.39 1 LAKESHORE C AP AP Laemer's Trucking 506.65 1 LAEMERS C AP AP Matthews, Ed Carpentry 580.00 1 MATTHEWSCA C AP AP Municipal Information Systems 53.50 1 MISA C AP AP NCC Publishing 392.32 1 NCCPUBLISH C AP AP OE London Inc. 873.53 1 OELONDON C AP AP Ontario Hydro 354.00 1 ONTHYDRO C AP AP ParSigns Ltd. 258.75 1 PARSIGNS C AP AP Port Burwell Home Hardware 628.64 1 BURHOMEHDW C AP AP Port Burwell Welding 1,374.63 1 BURWELDING C AP AP Purolator Courier Ltd. 135.19 1 PUROLATOR C AP AP Quill Corporation 52.84 1 QUILL C AP AP - Recycle-London------ -495.97 - • 1 RECLONDON C AP AP --- Sanitary-Co4eGtion-Services•- 6;965.11 1 SANITARYCS C AP AP Siskind, Cromarty, Ivey & Dowl 1,857.79 1 SISKCROM C AP AP Sodrox Environmental Products 2,728.46 1 SODROX C AP AP SWOTA 152.15 1 SWOTA C AP AP Sportswood Printing 115.23 1 SPORTSWOOD C AP AP St. Thomas Canvas.-&-Awning- 1,386:90*-'' _- 1 CANVASAWN C AP AP St. Thomas\City of 80.00 1 STTHOMAS C AP AP St. Thomas Times-Journal 26.13 1 TIMESJOURN C AP AP Stephenson's Freshmart 60.82 1 FRESHMART C AP AP Town of Aylmer 242.68 1 TWNAYLMER C AP AP Treasurer of Ontario 32,135.05 1 TREASONTAR C AP AP Van Den Eeckhout, Doris 45.00 1 VANDENEECD C AP AP Vienna Home Center Ltd. 222.89 1 VIENNAHOME C AP AP Village of Port Burwell 374.54 1 VILLAGE C AP AP Whitney, Donald 200.00 1 WHITNEYD C AP AP Wilsdon, Brian Photographer 69.00 1 WILSDONB C AP AP Wright, G W Signs 109.25 1 WRIGHTSIGN C AP AP 1 S AP TOTAL ACCOUNTS PAYABLE -----66-842.50 2 AP C ACCTSPBLE I AP 2 D AP AP AP AP AP AP • AP AP AP AP AP AP AP AP AP AP AP AP AP Description Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report Village of Port Burwell Council Minutes Tuesday, July 13, 1993 7.•30 p.m. Present: Reeve Hugh Brooks, Councillor Allin, Councillor Nesbitt, Councillor Loucks, Administrator/Clerk-Treasurer David Free. Guests: Tom Millard, Sam Taylor, Tillsonburg News, Jim Oliver and Jack Petrie Call to Order Declaration of Conflict of Interest -Reeve Brooks Item 4 Extension By-Law93-06 1. Adoption of Minutes of June 22, 1993 Council meeting. See attached resolutions. 2. Delegations Jim Oliver -Long Point Region Conservation Authority - 6:30p.m. Mr. Oliver and Mr. Jack Petrie attended the meeting to discuss the various relationships with the municipality. Specifically the Big Otter Marina relationship was discussed covering concerns with respect to liability and continuance of the relationship as it pertains to this property. The Village and The Big Otter Marina's contract is up for renegotiation in May of 1994. It was agreed by Council and LPRCA that changes with regards to the current contract are likely considering remuneration to both the Village and the Authority. D. Free stated that at the end of 1993 many of the agreements along Big Otter Creek come to term will have to be integrated with strick management thereof It was also agreed that L.P.R.C.A. and the Village will have their solicitors review the agreements with regards to potential liability. Tom Millard - Fire Chief- Port Burwell Volunteer Fire Department Sam Taylor -Deputy Fire Chief- Port Burwell Volunteer Fire Department The Fire Chief and the Deputy Fire Chief of the Port Burwell Volunteer Fire Department attended based upon a memo circulated June 21, 1993 by D. Free with regards to over payment of the Chief and Deputy Fire Chief during the 1992 fiscal year, commensurate with By-Law 91-23. Mr. Millard identified in his deputation that during the negotiations with Council in 1991 considering his appointment, that payment for practices were to be paid separately from his basic remuneration, however by-law 91-23 does not document this fact. Councillor Nesbitt and Councillor Allin stated that they did recall remuneration arrangements and that it was likely forgotten that payment for practices was to be included in the subject by-law. Considering this problem, it was requested that the by-law be amended accordingly to identify payment for practices. The representatives from the Fire Department were asked to provide a listing of names who are currently serving on the Fire Department, and their current training status. See Resolution cont'd page 2. 3. Sewer and Water Rates 1993 - Memo D. Free D. Free had previously circulated the budget package which contained therein the proposed sewer and water rates for 1993. It was proposed that an aggregate increase of 66% to be applied to the total water and sewer bills for the last six months of 1993. The cost per cubic meter of water will rise from 0.88 cents to 0.92 cents per cubic meter, the minimum charge will be raised from $8.80 to $34.95. The sewer rates are proposed to rise from a minimum of$39.30 to approximately $74.00. These increases come as a result of increased levies from the Ministry of the Environment and the Elgin Area Water Supply. Also configuring into the water charges is a contingency for capital reserve considering the necessity to fix the water system considering unforseen breakages. Council did not make motions to accept these changes, as the matter will be further discussed during future budget meetings. 4. Extension By-Law 93-06. D. Free informed Council that the Extension By-Law and agreement between Mr. Douglas Hugh Brooks and the Village has been breached, and that the lawyers have been informed accordingly to proceed with the tax sale of the subject lands. 5. 1993 Budget Discussion - Memo D. Free D. Free presented a comprehensive budget package of which identified various increases in costs to the municipality. Highlights to the budget include minimal increases in taxation, however we are budgeting currently for a deficit in the amount of$140,000.00 which is not permissible under the Municipal Act. Strategies with regards to coping with this deficit include possibly long-term financing for the purchase of the Water Lot. Long Term financing of the deficit is not an option and the deficit must be addressed within the 1993 calendar year. There is to be budget meeting in the very near future in order to discuss these issues in detail. 6. jobs - Ontario Applications - Update D. Free A comprehensive package was put together for jobs Ontario which consisted of approximately 9.3 million dollars of capital spending in the municipality over the next three years. This application was submitted on June 30, 1993 and is currently being reviewed by the various levels of government. The request has recieved a favourable response to date and decisions of levels of funding will be released in the near future. cont'd page 3. 7. Milton Tower Update -Memo D. Free The Milton Tower undergone a technical and administrative review by the Ministry of Housing. Preliminary verbal reports indicate that the managment and the condition of Milton Tower Corporation is excellent considering recent changes Ministry of Housing have been informed of that there will be an increase in management fees by the Village office associated with Milton Tower reflecting increased time and effort required by this entity. A detailed written report from the review (technical and administrative) committee is forthcoming from the Ministry of Housing and will be circulated to Council members and Milton Tower board members. 8. Approval of Accounts Payable and Financial Reporting See attached resolutions. 9 Committee Updates County No report, meetings reconvene in September. Fire Department No report. Recreation Board The next meeting is to be held July 22, 1993. Some repairs are to be completed in the playground area at the ballpark. Museum Board The sale of the limited edition "Ashtabula"prints is underway. The Museum Board has hopes that this endeavour will create sufficient funds to take care of its' current and future financial needs. BTA No report. Roads On July 21, 1993 Tembine is to be sprayed on the roads to reduce the dust. Community Policing No report. Cause/Implementation Committee A meeting is to be July 16, 1993 in order to review the progress of the architectural drawings. cont'd page 4. 10. Old Business 11. New Business 12. Committee of the Whole Resolutions MOVED BY: Tom Nesbitt SECONDED BY.• Gordon Loucks BE IT RESOLVED, Council approves the minutes of the June 22, 1993 regular Council meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell resolves to accept in principal the payment of the Fire Chief and the Deputy Fire Chief for practices retroactive to 1991. A new by- law will be drafted amending by-law 91-23. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY. Tom Nesbitt BE IT RESOLVED, Council approves the accounts payable and financial reporting. UNANIMOUSLY Reeve Hugh Brooks Setup: Balance Sheet SAFETY 13 Jul 93 Balance Sheet Beg:00 000 00 End:30 Jun 93 Type: A C U Name B Total to Total to T Report ASSETS BS BS Cash - Unrestricted 66,445.10- 1 CASHUNRES D TTLCUASSET T BS Taxes Receivable 56,104.15 1 TAXESRECL D TTLCUASSET T BS Water & Sewer Receivable 5,190.10 1 W&SRECL D TTLCUASSET T BS User Charges Receivable 1,043.76 1 USERCHGREC D TTLCUASSET T BS Accounts Receivable 1,283.21 1 ACCTSRECL D TTLCUASSET T BS 1 S BS TOTAL CURRENT ASSETS 2,823.88- 2 TTLCUASSET D TTLASSETS T BS BS Cash - Restricted 6,000.00 2 CASHRES D TTLASSETS T BS 2 S BS TOTAL ASSETS 3,176.12 3 TTLASSETS D T BS 3 D BS BS LIABILITIES BS BS Temporary Loans 52,000.00 1 TEMPLOANS C TTLLIAB T BS Acc'ts Pble & Accrued Liab. 105,954.75 1 ACCTSPBLE C TTLLIAB T BS GST Payable 5,076.48- 1 GSTPAY C TTLLIAB T BS Payroll Deductions Payable 3,778.51 1 PRDDPAY C TTLLIAB T BS Vacation Pay Payable 1,398.11 1 VACPAYABLE C TTLLIAB T BS Other current liabilities 1,193.00 1 OTHCURLIAB C TTLLIAB T BS 1 S BS TOTAL LIABILITIES 159,247.89 2 TTLLIAB C TTLFUNDS T BS BS FUND BALANCES BS BS Capital Operations not finance 37,000.00- 1 CAPOPNTFIN C TTLRESERVE T BS Reserve General 45,307.00 1 RESGEN C TTLRESERVE T BS Reserve for Fire Truck 6,000.00 1 RESFIRETR C TTLRESERVE T BS 1 S BS TOTAL FUNDS 14,307.00 2 TTLRESERVE C TTLFUNDS T BS 2 S BS TOTAL LIABILITIES & FUNDS 173,554.89 2 TTLFUNDS C TTLLIAFNDS T BS BS Surplus \ Deficit - Operations 355,662.74- 1 SURPDEFO C TTLLIAFNDS T BS 1 S BS TOTAL LIABILITIES & FUNDS 182,107.85- 3 TTLLIAFNDS C T BS 3 D BS Description Beg:00 000 00 End:30 Jun 93 Type: A C U Name B "Total to Total to T Report Setup: Consolidated Stmt of Operation SAFETY 13 Jul 93 Consolidated Stmt of Operation Beg:01 Jan 93 End:30 Jun 93 Type: A C U Name B Total to Total to T Report SOURCES OF FINANCING CSO Taxation and user charges: CSO Residential taxation 70,292.93 1 RESTAX C TTLTAXUSER T CSO Comm. & ind. taxation 8,227.43 1 COMINDTAX C TTLTAXUSER T CSO Business taxation 2,867.95 1 BUSTAX C TTLTAXUSER T CSO Taxation from other government 0.00 1 TAXOTHGOVT C TTLTAXUSER T CSO Water & sewer billings 0.00 1 WATERBILL C TTLTAXUSER T CSO User charges 94,731.19 1 USERCHGS C TTLTAXUSER T CSO 1 S CSO Total taxation & user charges 176,119.50 2 TTLTAXUSER C TTLFINANC T CSO CSO Grants: CSO Province of Ontario 57,001.37 1 PROVINCE C TTLGRANTS T CSO Government of Canada 737.10 1 GOVTCANADA C TTLGRANTS T CSO Other municipalities 3,333.00 1 OTHMUNIC C TTLGRANTS T CSO 1 S CSO Total grants 61,071.47 2 TTLGRANTS C TTLFINANC T CSO CSO Other: CSO Sale of land 0.00 1 SALELAND C TTLOTHER T CSO Donations 0.00 1 DONATIONS C TTLOTHER T CSO Investment income 172.63 1 INVESTINC C TTLOTHER T CSO Penalties and interest - taxes 0.00 1 TAXPENALT C TTLOTHER I CSO 1 S CSO Total other 172.63 2 TTLOTHER C TTLFINANC T CSO CSO Deduct: CSO Amts for Cty & School boards 140,298.21- 2 RECCTYSCHO C TTLFINANC T CSO Appropriations from reserves 0.00 2 APPFRRESER C TTLFINANC T CSO 2 S CSO Municipal fund balances, begin CSO ning of year CSO To be used to offset(recovered CSO from taxation or user charges 0.00 1 OFFSETREC C TTLCAPOFF T CSO 1 S CSO Total 0.00 2 TTLCAPOFF C TTLFINANC T CSO Total financing available CSO during the year 97,065.39 3 TTLFINANC C SURPDEFO I CSO 3 D CSO APPLIED TO: CSO CURRENT OPERATIONS CSO General government 91,594.06 1 GENGOVERN D TTLCUROPER T CSO Fire protection 6,802.77 1 FIREPROTEC D TTLCUROPER T CSO Other protection to persons CSO and property 6,382.76 1 OTHPROTSER D TTLCUROPER T CSO Transportation services 52,436.70 1 TRANSSERV D TTLCUROPER T CSO Sanitary sewers 65,697.82 1 SEWER D TTLCUROPER T CSO Waterworks system 44,098.66 1 WATER D TTLCUROPER T CSO Garbage collection 30,366.52 1 GARBAGE D TTLCUROPER I CSO Recreation & culture services 31,235.05 1 CURRECCUL D TTLCUROPER T CSO Planning and Development 9,082.21 1 PLANDEVEL D TTLCUROPER T CSO 1 S CSO Total Current Operations 337,696.55 2 TTLCUROPER D TTLCURCAP T CSO CSO CAPITAL OPERATIONS CSO Roadways 0.00 1 ROADWAYS D TTLCAPOPER T CSO Street lighting 0.00 1 STREETLITE D TTLCAPOPER T CSO Land 0.00 1 PROPERTY D TTLCAPOPER T CSO Harbour 2,840.24 1 HARBOUR D TTLCAPOPER T CSO Recreation & culture services 0.00 1 RECMUSSERV D TTLCAPOPER T CSO Fire Fighting equipment 0.00 1 FIREEQUIP D TTLCAPOPER T CSO Sanitary sewer system 0.00 1 SANSEWERCA D TTLCAPOPER T CSO Other 6,308.34 1 OTHER D TTLCAPOPER T CSO 1 S CSO Total Capital Operations 9,148.58 2 TTLCAPOPER D TTLCURCAP T CSO CSO Net appropriations to reserves 0.00 2 APPR2RES D TTLCURCAP T CSO 2 S CSO TOTAL CURRENT & CAPITAL 346,845.13 3 TTLCURCAP D TTLAPPLIC I CSO CSO Offset of operations 0.00 2 OFFSETOPER D TTLAPPLIC T CSO Capital operations not yet CSO financed 0.00 2 CAPOPERFIN C TTLAPPLIC T CSO Description Beg:01 Jan 93 End:30 Jun 93 Type: A C U Name B Total to Total to T Report Setup: Consolidated Stmt of Operation SAFETY 13 Jul 93 Consolidated Stmt of Operation Beg:01 Jan 93 End:30 Jun 93 Type: A C U Name B Total to Total to T Report 2 S CSO TOTAL APPLICATIONS - YEAR 346,845.13 3 TTLAPPLIC D SURPDEFO T CSO 3 D CSO CSO Description Beg:01 Jan 93 End:30 Jun 93 Type: A C U Name B Total to Total to T Report Setup: Accounts Payable SAFETY 13 Jul 93 Accounts Payable Beg:00 000 00 End:31 Jul 93 Type: A C U Name B Total to Total to T Report GENERAL VILLAGE: AP AP -Advance Container of Canada 13,438.51 1 ADVANCE C AP AP Amtelecom Inc. 839.05 1 AMTEL C AP AP Andrews Mechanical 94.70 1 ANDREWS C AP AP Aylmer Express 31.46 1 AYLMEREXP C AP AP Bennett Stationery Ltd. 710.17 1 BENNETT C AP AP Canadian Linen Supply 25.68 1 CANLINEN C AP AP CIBC Visa Centre 20.35 1 CIBCVISA C AP AP CKOT Radio 160.50 1 CKOT C AP AP Csinos, Ethel 96.00 1 CSINOSE C AP AP Development Engineering 95.63 1 DEVENG C AP AP Elgin Cty Board of Education 20.63 1 ELGCTYBDED C AP AP Evans Supply Ltd. 885.38 1 EVANSUPPLY C AP AP Fernlea Flowers Limited 40.25. 1 FERNLEA C AP AP Flags Unlimited Inc. 772.62 1 FLAGSUNLTD C AP AP Higgs & Higgs Inc. 2,942.50 1 HIGGS C AP AP Jay Dee's Motor Service 488.71 1 JAYDEES C AP AP Jackson, Ruth 187.50 1 JACKSONR C AP AP Jimmi Jons - Jim Kershaw 642.00 1 JIMMIJONS C AP AP Koolen Electric 247.48 1 KOOLEN C AP AP Lakeshore Shopper 322.07 1 LAKESHORE C AP AP Laemer's Trucking 603.49 1 LAEMERS C AP AP Mainline Office Systems 516.35 1 MAINLINE C AP AP Natural Resource Gas Ltd. 43.00• 1 NRGLTD C AP AP NCC Publishing 42.09- 1 NCCPUBLISH C AP AP Odyssey Recreation 948.75 1 ODYSSEY C AP AP OE London Inc. 1,893.21 1 OELONDON C AP AP Ontario Hydro 1,930.26 1 ONTHYDRO C AP AP Postalia 103.50 1 POSTALIA C AP AP Port Burwell Home Hardware 424.34 1 BURHOMEHDW C AP AP RecycleLondon504.01 1 RECLONDON CAP AP Revere-Seton, Inc. 298.92 1 REVERE C AP AP Sani-tar-y-_Collection Services 13,472.27 1 SANITARYCS C AP AP Scotty's 258.07 1 SCOTTYS C AP AP Siskind, Cromarty, Ivey & Dowl 1,024.44 1 SISKCROM C AP AP Sportswood Printing 130.77 1 SPORTSWOOD C AP AP Stincor Specialties Ltd. 726.27 1 STINCOR C AP AP Town of Aylmer 3.00 / 1 TWNAYLMER C AP AP Treasurer of Ontario 29,735.00 1 TREASONTAR C AP AP Underhill's Farm Supply Ltd. 136.27 1 UNDERHILL C AP AP Vandenbrink Farm Equipment 64.34 1 VANDENBRIN C AP AP Van Den Eeckhout, Doris 45.00 1 VANDENEECD C AP AP Vienna Home Center Ltd. 89.53 1 VIENNAHOME C AP AP Whitney, Donald 200.00 .- 1 WHITNEYD C AP AP Wilsdon, Brian Photographer 2.40'✓ 1 WILSDONB C AP AP WCB 866.25 1 WCBAP C AP AP AP RECREATION BOARD: AP Bazaar & Novelty 4,911.38 1 BAZAAR C AP AP Stephenson's Freshmart 16.92 1 FRESHMART C AP AP AP 1 S AP TOTAL ACCOUNTS PAYABLE 80,966.84 2 AP C ACCTSPBLE T AP 2 D AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP AP Description Beg:00 000 00 End:31 Jul 93 Type: A C U Name B Total to Total to T Report Village of Port Burwell Council Minutes Tuesday, July 27, 1993 S - D 1 7:30 p.m. I 1 Present: Reeve Hugh Brooks, Councillor Nesbitt, Councillor Loucks, Councillor Allin, Councillor Epple and Administrator/Clerk-Treasurer David Free. Guests: Mr. Allan Spicer, Mr. Kevin Bradfield Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of July 13, 1993 Council meeting - Resolution See attached resolutions. 2. Community Health Centre - Memo D. Free Previously Circulated There was a discussion concerning the memo provided by D. Free. Councillor Nesbitt suggested that Mrs. Mary Spicer and Mrs. Lorainne Neville could possibly be candidates to sit on the Community Health Centre Committee, however during the next few weeks Council will try to gather others as well. It was also identified that Dr. Leatherdale would serve as a technical advisor. 3. Chirico Portable - Memo D. Free Previously Circulated D. Free suggested that another letter be sent to Mr. Chirico requesting his response relative to the previous letter that was sent. 4. Purchase of new Fax Machine - Memo D. Free Previously Circulated Council found this purchase to be acceptable based upon the terms of purchase described in the memo circulated by D. Free, and per the 1993 budget.. 5. Committee of Adjustment Applicant(s) Councillor Nesbitt suggested that other applicants should be solicited, and that an honorarium with regards to sitting on this Committee could possibly be in order.- 6. jobs - Ontario Applications - Update D. Free D. Free provided a date with regards to the possibilities considering jobs Ontario applications. It was suggested during a meeting with Mr. Peter Boles, Executive Director of the Ministry of Municipal Affairs that dialogue with Peter North and other government officials may be well advised in order to sell the strategic plan as assembled. There has been a favourable response with regards to the formulation of the report, however no formal response. cont'd page 2. 7. Bradcranex Lease of Lands see Memo & Letter Previously Circulated D. Free identified to Council that no monies have been provided by Bradcranex, relative to their lease of lands on the west bank of Otter Creek. In attendance at the Council Meeting, Kevin Bradfield identified that they will provide these monies as soon as possible. There is some confusion relative to the agreements and the terms of the agreements. Kevin Bradfield will provide a copy of the lease as he understands it, and D. Free will review the lease that the Village has in their possession. 8. Approval of Accounts Payable and Financial Reporting See attached resolutions. 9. Ontario Scholars Port Burwell - T. Nesbitt Councillor Nesbitt identified that two Ontario scholars will be honoured with regards to plaques, as well as dedicating books in the library. This issue is to brought up at the nest Council Meeting. 10. Committee Updates County No report. Fire Department No report. Recreation Board Baseball season is coming to end with much success. Recreation and Tourism Director Gidget Robinson has Tub Daze well organized, although there is some concern as to how well the events were advertised. Parking for the CMC Races in September is a grave concern, and a plan is to formulated with regards to parking and signage. Museum Board Councillor Loucks circulated the painting of the Ashtabula, painted by Debbie Black. Limited editions of this painting may be purchased from the Museum at a cost of$30.00 unframed. The Museum is having a good season, and are more than happy with their staff. • Roads It was requested that D. Free investigate the use of the Bayham Township bucket truck to hang the flags on the poles on the bridge. Community Policing There are now four new members to the Community Policing Committee, Mr. & Mrs. Allan Foster, Mr. Scott Wistow and Mr. Chris Shaw. cont'd page 3. Cause/Implementation Committee Councillor Allin identified that the architectural drawings were reviewed on July 22, 1993. D. Free explained the drawings to everyone present, including the press, identifying the concepts. 10. Old Business It was identified by Councillor Loucks that the railing along the boardwalk needs to be repaired, and that there should be a connection system to make it more difficult for vandals to damage the property. 11. New Business Mrs. Loreena Smith identified that she would like to be on the next agenda. It was identified that there is a light out on the east pier and the Coast Guard will be informed of this. The budget meeting will be formulated at the next Council Meeting. As well there is a meeting scheduled between D. Free, the Ministry of Municipal Affairs and the Village Auditors on July 29, 1993. 12. Committee of the Whole See attached resolutions. RESOLUTIONS MOVED BY. Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED, Council approves the minutes of the regular Council meeting July 13, 1993. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin • BE IT RESOLVED, Council approves the accounts payable as amended. UNANIMOUSLY Reeve Hugh Brooks 1 cont'd page 4. MOVED BY. Cindy Allin SECONDED BY: Ed Epple BE IT RESOLVED, Council moves into Committee of the Whole appointing Chairperson Tom Nesbitt. UNANIMOUSLY Reeve Hugh Brooks MOVED BY.• Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Tom Nesbitt Village of Port Burwell �o Council Minutes Tuesday, August 10‘t923;����e GO .1 p►�,pcC5Okeik 5:30 p.m. " �. vs, �' ��16,-ciao F049 v, ?P c,:c®? ° Z 1G Budget 1993 Deliberation 5:30pm to 7:15pm vv4ot� ' 0 Present: Reeve Hugh Brooks, Councillor Nesbitt, Coun1q1or Loucks, Copse it Allin, Councillor Epple P(„Nl • Guests: Mr. George Allan, Allan Spicer, Patricia Matti ews, Vivian Mo tthews, David Alward, Debbie Alward, Glen Alward and Wendy Kudeba Call to Order Declaration of Conflict of Interest Presentations Councillor Nesbitt in Recognition of Ontario Scholars David Alward and Patricia Matthews In recognition of academic achievement, Councillor Nesbitt presented plaques to David Alward and Patricia Matthews. A plaque is also to be placed in the Public Library, accompanied by two books inscribed with their names in order that others may further recognize their achievement. Patricia Matthews identified that her future endeavour include attendance to Sir Wilfred Laurier University. David Alward indicated that he will be returning to East Elgin Secondary School to further his studies and hopefully attend Bible College in the future. 1. Adoption of Minutes of July 13, 1993 Council meeting -Resolution See attached resolutions. 2. Delegations Wayne Winegarden Elgin St. Thomas Health Unit Mr. Winegarden was unable to attend, however he will attend a Committee of the Whole session with Dr. Tom Wilson at a future date. Kimberly Smith - Post Office Ms. Smith was not in attendance, she will be attending the August 24, 1993 meeting. 3. Social Contract Response - see Letter Previously Circulated See attached resolutions. cont'd page 2. 4. Parking By-Law (Proposed) - see Memo D. Free July 29, 1993 D. Free proposed a Comprehensive Parking By-Law which has been circulated to the Councillors and the Municipal Solicitors for review. 5. Insurance Renewal ROMA - Memo to be Circulated The quote of$9,900.00 excluding pst will be accepted by the Village for the 1992/1993 year. Council requested further information with regards to coverage concerning Community Policing. 6. Public Washrooms East Bank of Otter Creek - Memo to be Circulated D. Free identified that the St. Thomas - Elgin Health Unit has received a number a complaints with regards to camping along the East Bank of the Otter Creek considering inadequate public health facilities. Mr. Winegarden being part of the "CURB Committee" (Clean Up Rural Beaches) is seeking funding on behalf of Port Burwell in order to build a public washroom possibly in the area of the old water tower. Further direction in this matter will be received during the August 24, 1993 meeting with members of the Health Unit. 7. CMC Aquaphase Update - Memo from D. Free D. Free indicated the financial arrangements established with the CMC Aquaphase representative Jan Stallybrass. It was also identified during the discussions that a meeting is to be held August 16, 1993 at 7:00p.m. with the Recreation Board. This meeting will contain discussions as to schedules and requirements of volunteers. 8. Approval of Accounts Payable and Financial Reporting See attached resolutions. 9. Committee Updates County County Road #43 will be paved at the south end at a cost of$250,000.00. The County has also approved the purchase of one new dump truck at a cost of $86,192.50, two new snow plows at a cost of$54,050.00 and one vibrating new packer$18,141.25. In support of the Social Contract it will be permitted for one dental check-up rather than two. There will now be half day meetings where Councillors will have to pay for their own meals and coffee at the said meetings. Reimbursement for mileage will be reduced from .30 cents per kilometre to .28 cents This will result in a gross saving of$60,208.00 cont'd page 3. Fire Department No report. Recreation Board The next meeting will be August 12, at 7:00 p.m. to review the results of Tub Daze considering reports by Gigit Robinson and financial information be D. Free. The Port Burwell Mixed Four Pitch team (ages 6, 7, 8)placed first over-all during the regular game season, however they participated in the play-off tournament in Belmont where they placed second. Museum Board The next meeting is September 6, 1993. The Board is discussing selling tickets on a quilt. Roads No report. Community Policing Next meeting August 17, 7:00 p.m. Cause/Implementation Committee No report 10. Old Business Mr. Allan Spicer and Mr. George Allan have been accepted for the members of the Committee of Adjustment, as well as Councillor Ed Epple. D. Free is to supply them with information relative to Committee of Adjustment Pursuant to a memo circulated to Council at the last Council meeting regarding the Black Dock, the Recreation Board may consider approving the cost of installation of the lights on the dock. This item is to be discussed at the Recreation Board meeting August 12, 1993. 11. New Business Mr. John Warren has made application with regards to constructing a dock along the west bank of the Otter Creek. Drawings were attached to his application, however there was concern with regards to the condition of approval by the Ministry of Natural Resources which indicated that commercial fishing vessels cannot use this dock. D. Free is to investigate with regards to the condition of approval and report back to Council prior to providing formal approval on behalf of the Village. A budget meeting is to held on August 16, 1993 at 6:00 p.m. cont'd page 4. 12. Committee of the Whole See attached resolutions. RESOLUTIONS MOVED BY: Ed Epple SECONDED BY: Cindy Allin BE IT RESOLVED, Council approves the minutes of the July 27, 1993 regular Council Meeting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Tom Nesbitt SECONDED BY: Cindy Allin BE IT RESOLVED, Council approves the accounts payable and financial reporting. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Ed Epple SECONDED BY.• Gordon Loucks BE IT RESOLVED, Council moves into Committee of the Whole appointing Chairperson Cindy Allin. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, Council moves out of the Committee of the Whole. CARRIED Cindy Allin Setup: Accounts Payable SAFETY 06 Aug 93 Accounts Payable Beg: 00 000 00 End: 31 Aug 93 Type: A GENERAL VILLAGE: Adv-a-nee Container-of—Ca-nada-a-nada- 13,-671.7 7 ,/ Amtelecom Inc. 1, 001. 29 Aylmer Express 31. 46 Bennett Stationery Ltd. 632 . 24 Canadian Linen Supply 17 . 56 CIBC Visa Centre 594 . 58 CKOT Radio 53 . 50- __- .Day-Timers of Canada Ltd, 94 .70 Development Engineering 1, 070. 00 Elgin Municipal Association 25. 00 Evans Supply Ltd. 364 . 09 Jay Dee' s Motor Service 44 .80 Jackson, Ruth 150. 00 Lovells Floor Decor Inc. 180. 75 Mainline Office Systems 1, 017 . 75 McCann,-Bruce—Architect---- - 5,955.62- -- Millard, Tom 50. 97 NCC Publishing 79 . 09- Office World 606. 25 34e rlt,e44.140 Port Burwell Home Hardware 380. 95 Recycle London 584. 26 t4 Sanitary Collection Services 18, 595.82 -Scotty' s 284 . 15 Sodrox Environmental Products 2 , 844 . 47 SWOTA 187 . 25. Sportswood Printing 79 . 08 Stincor Specialties Ltd. 724 . 68 Straffordville Sharpening Sery 35. 36 Town of Aylmer 3 . 00 Treasurer of Ontario 262 . 16 `-- Van Den Eeckhout, Doris 45. 00 Vienna Home Center Ltd. 10. 55 Whitney, Donald 200. 00 RECREATION BOARD: Bazaar & Novelty 6, 025. 59 Maestro Music Academy 1,897 . 50 St. Thomas Canvas & Awning 1, 323 .40 Stephenson' s Freshmart 16. 92 MUSEUM BOARD: Harold's Electric 53 . 50 Gallery 132 57 . 50 l/ TOTAL ACCOUNTS PAYABLE 59, 094 . 38 j � '°J1`" 4- Description Beg: 00 000 00 End: 31 Aug 93 Type: A b Analysis: Consolidated Stmt of Operation SAFETY 06 Aug 93 Consolidated Stmt of Operation (1) (2) (3) (4) (5) (6) Begin 01 Jan 93 01 Apr 93 01 Jul 93 01 Jan 93 01 Jan 93 00 000 00 Period 1: - End 31 Mar 93 30 Jun 93 31 Jul 93 31 Jul 93 30 Jun 93 00 000 00 Type A A A A B B (less) Begin 00 000 00 00 000 00 00 000 00 00 000 00 00 000 00 00 000 00 Period 2: - End 00 000 00 00 000 00 00 000 00 00 000 00 00 000 00 00 000 00 Type A Ratios: % of Account Graphs: # of Columns,Scale 0 0 0 0 0 0 0 0 0 0 0 0 Description I QTR II QTR III QTR YTD 1993 BUDGET SOURCES OF FINANCING Taxation and user charges: Residential taxation 189,153.30 0.00 94,128.63 283,281.93 179,928.48 [Comm. & ind. taxation 22,140.08 0.00 11,070.07 33,210.15 41,057.46 ;Business taxation 7,717.75 0.00 3,748.64 11,466.39 13,041.42 Taxation from other government 0.00 0.00 0.00 0.00 6,999.96 ;Water & sewer billings 25,491.16 26,968.64 0.00 52,459.80 106,035.00 User charges 32,373.02 62,358.17 19,178.43 113,909.62 85,010.58 ;Total taxation & user charges 276,875.31 89,326.81 128,125.77 494,327.89 432,072.90 Grants: Province of Ontario 0.00 57,001.37 12,600.00 69,601.37 85,174.86 Government of Canada 0.00 737.10 0.00 737.10 0.00 ;Other municipalities 0.00 3,333.00 0.00 3,333.00 2,499.96 Total grants 0.00 61,071.47 12,600.00 73,671.47 87,674.82 Other: Sale of land 0.00 0.00 0.00 0.00 0.00 Donations 0.00 0.00 0.00 0.00 0.00 Investment income 40.69 131.94 22.47 195.10 150.00 Penalties and interest - taxes 0.00 0.00 0.00 0.00 3,999.96 Total other 40.69 131.94 22.47 195.10 4,149.96 I Deduct: Amts for Cty & School boards 64,067.96 76,230.25 0.00 140,298.21 0.00 'Appropriations from reserves 0.00 0.00 0.00 0.00 0.00 Municipal fund balances, begin Hing of year To be used to offset(recovered from taxation or user charges 0.00 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 0.00 ,Total financing available during the year 212,848.04 74,299.97 140,748.24 427,896.25 523,897.68 APPLIED TO: CURRENT OPERATIONS General government 36,303.97 58,371.35 16,203.39 110,878.71 194,792.72 'Fire protection 3,809.25 3,060.12 352.76 7,222.13 32,325.00 'Other protection to persons j and property 2,641.91 3,740.85 1,437.70 7,820.46 12,750.00 [Transportation services 25,471.17 26,965.53 13,026.11 65,462.81 30,165.84 Sanitary sewers 40,041.53 25,656.29 60.00 65,757.82 5,499.96- 'Waterworks system 25,353.13 20,950.17 4,260.64 50,563.94 9,394.92 Garbage collection 13,785.71 19,681.70 2,164.34 35,631.75 0.00 ;Recreation & culture services 8,503.08 22,623.65 3,724.71 34,851.44 0.00 Planning and Development 4,928.79 9,926.11 6,251.70 21,106.60 41,800.00 ,Total Current Operations 160,838.54 190,975.77 47,481.35 399,295.66 315,728.52 CAPITAL OPERATIONS Roadways 0.00 0.00 0.00 0.00 13,500.00 Street lighting 0.00 0.00 0.00 0.00 0.00 'Land 0.00 0.00 0.00 0.00 0.00 Harbour 0.00 0.00 0.00 0.00 6,249.96- Recreation & culture services 0.00 0.00 1,897.50 1,897.50 0.00 Fire Fighting equipment 0.00 0.00 0.00 0.00 0.00 ;Sanitary sewer system 0.00 0.00 0.00 0.00 0.00 'Other 0.00 6,308.34 0.00 6,308.34 0.00 Description I QTR II QTR III OTR YTD 1993 BUDGET Analysis: Consolidated Stmt of Operation SAFETY 06 Aug 93 r Description I QTR II QTR III QTR YTD 1993 BUDGET Total Capital Operations 0.00 6,308.34 1,897.50 8,205.84 7,250.04 Net appropriations to reserves 0.00 0.00 0.00 0.00 0.00 TOTAL CURRENT & CAPITAL 160,838.54 197,284.11 49,378.85 407,501.50 322,978.56 Offset of operations 0.00 0.00 0.00 0.00 0.00 Capital operations not yet financed 0.00 0.00 0.00 0.00 36,999.96- TOTAL APPLICATIONS - YEAR 160,838.54 197,284.11 49,378.85 407,501.50 359,978.52 SURPLUS (DEFICIT) 52,009.50 122,984.14- 91,369.39 20,394.75 163,919.16 Description I QTR II QTR III QTR YTD 1993 BUDGET Setup: Consolidated Stmt of Operation SAFETY 06 Aug 93 ' Consolidated Stmt of Operation Beg: 01 Jan 93 End: 31 Jul 93 Type: A SOURCES OF FINANCING Taxation and user charges: Residential taxation 283 , 281.93 Comm. & ind. taxation 33 , 210. 15 Business taxation 11, 466. 39 Taxation from other government 0. 00 Water & sewer billings 52, 459 .80 User charges 113 , 909 . 62 Total taxation & user charges 494 , 327 . 89 Grants: Province of Ontario 69 , 601. 37 Government of Canada 737 . 10 Other municipalities 3 , 333 . 00 Total grants 73 , 671.47 Other: Sale of land 0. 00 Donations 0. 00 Investment income 195. 10 Penalties and interest - taxes 0. 00 Total other 195 . 10 Deduct: Amts for Cty & School boards 140, 298 . 21 Appropriations from reserves 0. 00 Municipal fund balances, begin ning of year To be used to offset(recovered from taxation or user charges 0. 00 Total 0. 00 Total financing available during the year 427 , 896.25 APPLIED TO: CURRENT OPERATIONS General government 110,878 . 71 Fire protection 7, 222 . 13 Other protection to persons and property 7,820. 46 Transportation services 65, 462 . 81 Sanitary sewers 65, 757 . 82 Waterworks system 50, 563 . 94 Garbage collection 35, 631.75 Recreation & culture services 34, 851. 44 Planning and Development 21, 106. 60 Total Current Operations 399, 295. 66 Description Beg: 01 Jan 93 End: 31 Jul 93 Type: A Setup: Consolidated Stmt of Operation SAFETY 06 Aug 93 Consolidated Stmt of Operation Beg: 01 Jan 93 End: 31 Jul 93 Type: A CAPITAL OPERATIONS Roadways 0. 00 Street lighting 0. 00 Land 0. 00 Harbour 0. 00 Recreation & culture services 1, 897 . 50 Fire Fighting equipment 0 . 00 Sanitary sewer system 0. 00 Other 6, 308 . 34 Total Capital Operations 8 , 205. 84 Net appropriations to reserves 0. 00 TOTAL CURRENT & CAPITAL 407 , 501. 50 Offset of operations 0 . 00 Capital operations not yet 0 . 00 financed TOTAL APPLICATIONS - YEAR 407 , 501. 50 SURPLUS (DEFICIT) 20, 394 .75 Description Beg: 01 Jan 93 End: 31 Jul 93 Type: A Setup: Balance Sheet SAFETY 06 Aug 93 ( Balance Sheet Beg: 00 000 00 End: 31 Jul 93 Type: A ASSETS Cash - Unrestricted 16, 014 . 95 Taxes Receivable 138, 375. 82 Water & Sewer Receivable 27 , 375.80- User Charges Receivable 30, 273 . 00 Accounts Receivable 1, 283 .21 TOTAL CURRENT ASSETS 158, 571. 18 Cash - Restricted 6, 000. 00 TOTAL ASSETS 164, 571. 18 LIABILITIES Temporary Loans 132 , 000. 00 Acc'ts Pble & Accrued Liab. 111, 015. 06 GST Payable 6, 129 . 44- Payroll Deductions Payable 4 , 417 . 34 Vacation Pay Payable 1,879 . 20 Other current liabilities 1, 193 . 00 TOTAL LIABILITIES 244 , 375. 16 FUND BALANCES Capital Operations not finance 37, 000. 00 Reserve General 48, 307 . 00 Reserve for Fire Truck 3 , 000. 00 TOTAL FUNDS 88, 307. 00 TOTAL LIABILITIES & FUNDS 332 , 682 . 16 Surplus \ Deficit - Operations 85, 488.25- TOTAL LIABILITIES & FUNDS 247 , 193 .91 Proof (Internal Use Only) 82 , 622 . 73- Description Beg: 00 000 00 End: 31 Jul 93 Type: A Village of Port Burwell Council Minutes Tuesday, August 24, 1993 ; 7:30 p.m. `' . `: . �P� Call to Order s i fo Declaration of Conflict of Interest . Adoption of Minutes of August 10, 1993 Council meeting,,,d4Cution / See attached resolutions. 2. Delegations Kimberly Smith - Post Office Ms. Smith did a presentation on behalf of the Canadian Postmasters and Assistants Association with regards to informing Council of the possibility of Port Burwell losing its' post office, considering the current state of operations, and the policies which currently exist within Canada Post. A video was shown by Ms. Smith identifying a small community within Ontario called Moonbeam, and their struggle to keep their rural post office. Councillor Nesbitt expressed concern with regards to the situation which Port Burwell's post office could currently be in, and suggested that Council will endorse through resolution and letters to our M.P. in support of keeping the post office. Councillor Loucks expressed equal concern and supported the principal of the resolution, of which an example was provided by Ms. Smith. 3. Approval of Accounts Payable and Financial Reporting See attached resolutions. 4. Committee Updates County Reeve Brooks identified that eleven full time employees are to be laid off in November of 1993, and their return is not anticipated until April 1994 as a result of the Social Contract. Fire Department Councillor Loucks requested an update with regards to the status of paying the Volunteer Fire Fighters for their six months involvement of 1993. D. Free responded that there are some questions to be answered by Fire Chief Tom Millard then payment will be made forthwith. cont'd page 2. Recreation Board The date set for the Santa Claus parade has been set for December 4, 1993 and will commence at 3:00 p.m. The Port Burwell Lakers Men's Fastball team is now participating in the play-offs. The Port Burwell Minor Baseball Awards Night is to be scheduled for sometime in September, the date is to announced as soon as possible. It was also identified that the Recreation Board is discussing the construction of a second diamond on the lands adjacent to the existing diamond, although lights will not be installed at this point in time as a result of the cost. The demand for baseball facilities has increased due to the number of teams participating and the Village is passed by for tournament opportunities due to the fact that there is only one diamond. This will enhance the recreational facilities as well as be another avenue for bringing business to Port Burwell. The next Recreation Board meeting is September 16, 1993 at 7:00 p.m. Museum Board A farewell party for Catherine Caron, the Quebec exchange student was held at the Mason residence on August 11, 1993. A number of gifts were given to Ms. Caron from the Museum Board, the Village as well as the local employees of the CIBC. Ms. Caron responded by identifying that her stay in Port Burwell had been very pleasant and that she would like to visit the Village in the future The sale of the Ashtabula prints is going very well, and the draw for the original painting will take place on the September 4, 5 and 6 weekend. Roads D. Free identified that Mr. Art Perrier of the Ministry of Transportation will be visiting Port Burwell on August 31, 1993 to discuss roads and the roads budget. Councillor Epple identified that he would be attending that meeting. Community Policing Constable Doug Pier identified that this has been one of the quietest summers on record for years, and commended the efforts of George Allen with regards to Crimestoppers and Community Policing. Cause/Implementation Committee No report 5. Old Business D. Free to enquire about installation of the plaque in the Library. cont'd page 3. 6. New Business Councillor Loucks identified that the grass should be cut along the East Bank, D. Free stated that the grass had already been cut. Councillor Loucks identified under the "Annexation of the Waterlot Update", that a meeting was held August 22, 1993 at the Port Burwell Municipal Office with Bayham Township, the Village Planner,D. Free and Councillor Nesbitt with regards to annexation proceedings. An agreement was struck in principal to complete the annexation and Clerk McLoed and Clerk Free will proceed with the public notifications with regards to the annexation. A public meeting was waved considering previous public meetings with respect to the Official Plan Amendment. 7. Committee of the Whole See attached resolutions. RESOLUTIONS MOVED BY. Ed Epple SECONDED BY: Tom Nesbitt BE IT RESOLVED, that Council adopts the minutes of the regular scheduled meeting of August 10, 1993. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, that Council approved the accounts payable as amended. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, that Council moved into Committee of Whole appointing Tom Nesbitt as Chairperson. UNANIMOUSLY Reeve Hugh Brooks cont'd page 4. MOVED BY.• Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, that Council moves out of Committee of Whole. CARRIED Tom Nesbitt Village of Port Burwell Financial Reporting Accounts Payable as at August 24, 1993 prepared by: D. R. Free, CET, AMCT(A) Administrator/Clerk-Treasurer Setup: Accounts Payable SAFETY 23 Aug 93 Accounts Payable Beg:00 000 00 End:31 Aug 93 Type: A C U Name B Total to Total to T Report GENERAL VILLAGE: AP AP 345990 Ontario Ltd. 1,070.00 1 3450NTLTD C AP AP ,,Advance Container of Canada 13,671.77 1 ADVANCE C AP AP Amtelecom Inc. 1,001.29 1 AMTEL C AP AP Aylmer Express 100.67 1 AYLMEREXP C AP AP Barber Fuels Ltd. 248.14 1 BARBERFUEL C AP AP Bennett Stationery Ltd. 876.71 1 BENNETT C AP AP Bodfish, Edward 1,867.15' 1 BODFISHE C AP AP Canadian Linen Supply 17.56 1 CANLINEN C AP AP CKOT Radio 187.25 1 CKOT C AP AP Development Engineering 1,070.00 1 DEVENG C AP AP Elgin Municipal Association 25.00 1 ELGMUNASSO C AP AP Evans Supply Ltd. 405.15 1 EVANSUPPLY C AP AP Giffels Associates Limited 2,012.71 1 GIFFELS C AP AP Higgs & Higgs Inc. 606.69 1 HIGGS C AP AP Jay Dee's Motor Service 81.55 1 JAYDEES C AP AP Jackson, Ruth 150.00 1 JACKSONR C AP AP Jimmi Jons - Jim Kershaw 240.75 1 JIMMIJONS C AP AP Mainline Office Systems 247.25 1 MAINLINE C AP AP McCann, Bruce Architect 3,815.62 1 MCCANNB C AP AP Minister of Finance 3,144.42 1 MINISTERFI C AP AP NCC Publishing 170.18 1 NCCPUBLISH C AP AP OE London Inc. 5.47 1 OELONDON C AP AP Office World 606.25 1 OFFICEWRLD C AP AP Ontario Hydro 1,950.94 1 ONTHYDRO C AP AP ParSigns Ltd. 161.00 1 PARSIGNS C AP AP Port Burwell Home Hardware 380.95 1 BURHOMEHDW C AP AP Port Burwell Welding 402.82 1 BURWELDING C AP AP Raven & Company 8,560.00 1 RAVEN C AP AP Recycle London -- 603.56 1 RECLONDON C AP AP ResQTech Systems Inc. 250.74 1 RESQTECH C AP AP Sanitary Collection Services 21,621.63 1 SANITARYCS C AP AP Scotty's 98.70 1 SCOTTYS C AP AP Siskind, Cromarty, Ivey & Dowl 1,546.36 1 SISKCROM C AP AP Sodrox Environmental Products 2,844.47 1 SODROX C AP AP SWOTA 187.25• 1 SWOTA C AP AP Sportswood Printing 99.71 1 SPORTSWOOD C AP AP Stincor Specialties Ltd. 724.68 1 STINCOR C AP AP Town of Aylmer 3.00 1 TWNAYLMER C AP AP Vandenbrink Farm Equipment 233.60 1 VANDENBRIN C AP AP Van Den Eeckhout, Doris 45.00 1 VANDENEECD C AP AP Vienna Home Center Ltd. 981.49 1 VIENNAHOME C AP AP Village of Port Burwell 474.26 1 VILLAGE C AP AP Whitney, Donald 200.00 1 WHITNEYD C AP AP AP RECREATION BOARD: AP Bazaar & Novelty 1,114.20 1 BAZAAR C AP AP J & M Sports & Trophies 221.37 1 J&MSPORTS C AP AP Stephenson's Freshmart 16.92 1 FRESHMART C AP AP AP MUSEUM BOARD: AP Harold's Electric 107.00 1 HAROLD C AP AP Gallery 132 282.44 1 GALLERY C AP AP 1 S AP TOTAL ACCOUNTS PAYABLE 744733:67 2:746- /1 2 AP C ACCTSPBLE T AP 2 D AP AP 1 Village of Port Burwell Consolidated Stmt of Operation YTD/Aug 31/93 Budget 1993 Left to Spend % Spent SOURCES OF FINANCING Taxation and user charges: Residential taxation $ 283,281.93 $ 359,857.00 $ (76,575.07) $ 0.79 Comm. & ind. taxation 33,210.15 82,115.00 (48,904.85) 0.40 Business taxation 11,466.39 26,083.00 (14,616.61) 0.44 Taxation from other government 0.00 14,000.00 (14,000.00) 0.00 Water & sewer billings 52,459.80 212,070.00 (159,610.20) 0.25 User charges 136,975.19 255,466.30 (118,491.11) 0.54 Total taxation & user charges 517,393.46 949,591.30 (432,197.84) 0.54 Grants: Province of Ontario 69,601.37 161,850.00 (92,248.63) 0.43 Government of Canada 737.10 0.00 737.10 0.00 Other municipalities 3,333.00 5,000.00 (1,667.00) 0.67 Total grants 73,671.47 166,850.00 (93,178.53) 0.44 Other: Sale of land 0.00 0.00 0.00 0.00 Donations 0.00 0.00 0.00 0.00 Investment income 242.56 300.00 (57.44) 0.81 Penalties and interest - taxes 0.00 8,000.00 (8,000.00) 0.00 Total other 242.56 8,300.00 (8,057.44) 0.03 Deduct: Amts for Cty & School boards 140,298.21 280,596.71 (140,298.50) 0.50 Appropriations from reserves 0.00 0.00 0.00 0.00 Municipal fund balances, begin Hing of year To be used to offset(recovered from taxation or user charges 0.00 0.00 0.00 0.00 Total 0.00 0.00 0.00 0.00 Total financing available during the year $ 451,009.28 $ 844,144.59 $ (393,135.31) $ 0.53 APPLIED TO: CURRENT OPERATIONS General government 127,350.31 207,136.02 (79,785.71) 0.61 Fire protection 8,102.00 32,325.00 (24,223.00) 0.25 Other protection to persons and property 8,157.56 13,500.00 (5,342.44) 0.60 Transportation services 72,360.45 113,452.00 (41,091.55) 0.64 Sanitary sewers 67,887.38 147,100.00 (79,212.62) 0.46 Waterworks system 46,419.82 55,565.00 (9,145.18) 0.84 Garbage collection 38,571.71 63,200.00 (24,628.29) 0.61 Recreation & culture services 37,526.12 87,778.00 (50,251.88) 0.43 Planning and Development 20,983.73 28,300.00 (7,316.27) 0.74 Total Current Operations 427,359.08 748,356.02 (320,996.94) 0.57 CAPITAL OPERATIONS Roadways 0.00 27,000.00 (27,000.00) 0.00 Street lighting 0.00 0.00 0.00 0.00 Land 0.00 0.00 0.00 0.00 Harbour 0.00 0.00 0.00 0.00 Recreation & culture services 1,897.50 2,000.00 (102.50) 0.95 Fire Fighting equipment 0.00 13,800.00 (13,800.00) 0.00 Sanitary sewer system 1,230.69 0.00 1,230.69 0.00 Other 6,308.34 13,000.00 (6,691.66) 0.49 Total Capital Operations 9,436.53 55,800.00 (46,363.47) 0.17 Net appropriations to reserves 0.00 0.00 0.00 0.00 TOTAL CURRENT & CAPITAL 436,795.61 804,156.02 (367,360.41) 0.54 -1- Village of Port Burwell Consolidated Stmt of Operation YTD/Aug 31/93 Budget 1993 Left to Spend % Spent Offset of operations $ 0.00 $ 0.00 $ 0.00 $ 0.00 Capital operations not yet financed 0.00 0.00 0.00 0.00 TOTAL APPLICATIONS - YEAR $ 436,795.61 $ 804,156.02 $ (367,360.41) $ 0.54 SURPLUS (DEFICIT) $ 14,213.67 $ 39,988.57 $ (25,774.90) $ 0.36 -2- Bank Accounts Beg:00 000 00 End:31 Aug 93 Type: A C U Name B Total to Total to T Report General Operating Account 22,679.07 2 BANK D TTLUNRCASH BA Recreation Board Account 8,364.76 2 BANK-REC D TTLUNRCASH BA Museum Board Account 1,192.09 2 BANK-MUS D TTLUNRCASH BA Nevada Account 15,710.48 2 BANK-NEV D TTLUNRCASH BA 2 S BA Total Unrestricted Cash 47,946.40 3 TTLUNRCASH D CASHUNRES T BA 3 D BA BA Fire Truck Reserve 3,000.00 2 FIRETRKRES C RESFIRETR TTLRESCASH T BA Water System Reserve 0.00 2 WATSYSRES C RESGEN TTLRESCASH T BA Working Funds Reserve 48,307.00 2 WRKFUNDRES C RESGEN TTLRESCASH I BA 2 S BA Total Restricted Cash 51,307.00 3 TTLRESCASH C T BA 3 D BA BA I Balance Sheet Beg:00 000 00 End:31 Aug 93 Type: A C U Name B Total to Total to T Report ASSETS BS BS Cash - Unrestricted 42,145.76 1 CASHUNRES D TTLCUASSET T BS Taxes Receivable 89,291.85 1 TAXESRECL D TTLCUASSET T BS Water & Sewer Receivable 40,106.97- 1 W&SRECL D TTLCUASSET T BS User Charges Receivable 30,273.00 1 USERCHGREC D TTLCUASSET T BS Accounts Receivable 1,283.21 1 ACCTSRECL D TTLCUASSET T BS 1 S BS TOTAL CURRENT ASSETS 122,886.85 2 TTLCUASSET D TTLASSETS I BS BS Cash - Restricted 6,000.00 2 CASHRES D TTLASSETS T BS 2 S BS TOTAL ASSETS 128,886.85 3 TTLASSETS D PROOF T BS 3 D BS BS LIABILITIES BS BS Temporary Loans 132,000.00 1 TEMPLOANS C TTLLIAB I BS Acc'ts Pble & Accrued Liab. 95,956.01 1 ACCTSPBLE C TTLLIAB T BS GST Payable 6,985.54- 1 GSTPAY C TTLLIAB T BS Payroll Deductions Payable 3,288.58 1 PRDDPAY C TTLLIAB T BS Vacation Pay Payable 2,158.62 1 VACPAYABLE C TTLLIAB T BS Other current liabilities 1,193.00 1 OTHCURLIAB C TTLLIAB T BS 1 S BS TOTAL LIABILITIES 227,610.67 2 TTLLIAB C TTLFUNDS T BS BS FUND BALANCES BS BS Capital Operations not finance 0.00 1 CAPOPNTFIN C TTLRESERVE T BS Reserve General 48,307.00 1 RESGEN C TTLRESERVE T BS Reserve for Fire Truck 3,000.00 1 RESFIRETR C TTLRESERVE T BS 1 S BS TOTAL FUNDS 51,307.00 2 TTLRESERVE C TTLFUNDS T BS 2 S BS TOTAL LIABILITIES & FUNDS 278,917.67 2 TTLFUNDS C TTLLIAFNDS T BS BS Surplus \ Deficit - Operations 127,438.64- 1 SURPDEFO C TTLLIAFNDS T BS 1 S BS TOTAL LIABILITIES & FUNDS 151,479.03 3 TTLLIAFNDS C PROOF T BS 3 D BS Proof (Internal Use Only) 22,592.18- 3 PROOF D T BS Village of Port Burwell Council Minutes Tuesday, September 14, 1993 7:00 p.m. Present: Reeve Hugh Brooks, Councillor Allin, Councillor Nesbitt, Councillor Epple Councillor Loucks, David Free ,CoS'CD Guests: Mr. Doug Avram, Mr. Art Derrough G 1'C�� °l Noelkt41V,R� NV:k3SvoGel,o..���P� Ministry of Municipal Affairs Meeting (Incamera) 7:00 pm oN\50 -; i® Roger Moyer ����� John MaddoxCall to DPS rder Declaration of Conflict of Interest S,GNAURE 1. Adoption of Minutes of August 24, 1993 Council meeting -Resolution See attached resolutions. 2. Delegations Elgin Municipal Association Doug Avram - Town of Aylmer Art Derrough - Port Stanley Mr. Doug Avram and Mr. Art Derrough spoke with regards to the Elgin Municipal Association and enquired as to Council's interest in having more than one meeting per year, and with regards to the format of the meetings. It was suggested that possibly two to four meetings per year could be held covering various topics including a motivational speaker. It is thought that the more frequent meeting of officials within Municipalities will assist in problem solving considering fiscal difficulties. More meetings will include improved venue for the sharing of ideas as well as networking. Mr. Art Derrough will be initiating a newsletter however they are requesting input form various municipalities within Elgin County for articles. Council supported and encouraged both Mr.Avram and Mr. Derrough in their endeavours and spoke highly of the Elgin Municipal Association and pledged to support the association. Mr. Allan Spicer -BTA Mr. Allan Spicer reported that the Port Burwell BTA will donate$200.00 towards the new Village sign at the end of Robinson Street. Mr. Spicer stated that he was appreciative of Mr. Free's presentation to the BTA executives on September 6, 1993. The request by the BTA for a Council resolution for a banking machine within the municipality to the Royal Bank was presented . Council stated that they would support and endorse any efforts to obtain a banking machine for the community. cont'd page 2. 3. Legion Week - letter from Port Burwell-Bayham Branch See attached proclamation. 4. Permission to Distribute Poppies - Letter dated August 20, 1993 Council consented to the distribution of poppies, a letter is to be sent. 5. Municipal Affairs Assistance - Resolution See attached resolutions. 6. Approval of Accounts Payable See attached resolutions. 7. Comprehensive Traffic & Parking By-Law 93-08 Concern was addressed by Councillor Nesbitt with regards to this parking by-law and its' effect to the businesses people in the community. Councillor Allin took an opportunity to read the by-law and requested copies be circulated to the other Councillors for their perusal. It was suggested that a public meeting be held as part of the October 12, 1993 regular Council Meeting in order that any public concerns can be addressed. 8. By-Law 93-07 Inter-Municipal Agreement Regarding Annexation By-Law 93-07 passed. 9. Committee Updates County There will be a County Meeting during the early part of September. Fire Department The Fire Department received a commendation from the Ontario Provincial Police with regards for their efforts in the search for the drowning victims of September 1992. Council enquired about the paying of the Volunteer Fire Fighters at the half year mark. D. Free stated that he was waiting for information with regards to the reporting period for which the Fire Personnel is to be paid for. Recreation Board Planning for the Santa Claus Parade is well underway. 5'Z1' The Minor Baseball Awards Night is to be Ajtgist 24, 1993 at the Port Burwell Legion. The next meeting will be held September 16, 1993. The Rec Board held its' annual "Parents Against the Children and Coaches" baseball game on Sunday September 12, 1993 which was concluded with free hot dogs and pop for the participants. This event was a success and appreciated by all participants. cont'd page 3. Museum Board The Museum Board has requested to make a presentation at the September 28, 1993 Council Meeting with regards to the years activities. The sale of tickets for the Ashtabula print generated a revenue of$1,090.00. The sale of tickets on a quilt is being considered. Roads D. Free identified that Mr. Art Perrier visited the Village Office on September 7, 1993 for a meeting with D. Free and Councillor Epple. A number of issues were addressed with regards to capital and maintenance programs. Mr. Perrier identified that Port Burwell will not be penalized with respect to lower grant subsidization in future years if all of its'monies are not spent within the fiscal year of 1993. It was also indicated by Mr. Perrier that a roads program should be established by an outside consultant which could identify the necessity for a Master Drainage Plan. This study would substantiate needs within the municipality. Community Policing No report. Cause/Implementation Committee No report. 10. Old Business 11. New Business Councillor Nesbitt requested that investigation be made with regards to the presentation five year service pins to volunteers in the community who have served on Boards, Committees and Council for greater than a five year period. Councillor Loucks expressed concern regarding planning issue not being attended to by the Village Office. D. Free responded by identifying the excessive workload brought on by Municipal Affairs and the 1993 Budget and the Five Year Management Plan. 12. Committee of the Whole See attached resolutions. RESOLUTIONS MOVED BY: Tom Nesbitt SECONDED BY: Gordon Loucks BE IT RESOLVED, Council approves the minutes of the August 24, 1993 regular Council Meeting. UNANIMOUSLY Reeve Hugh Brooks cont'd page 4. MOVED BY: Tom Nesbitt SECONDED BY. Cindy Allin WHEREAS the Village of Port Burwell has engaged in a Master Tourism and Recreation Plan and Study with regards to promoting greater business in our community; and WHEREAS the Village is pursuing every avenue to make shopping convenient in our community; The Council of the Village of port Burwell hereby submits its' resolution in support of the Port Burwell Business and Tourist Association request for an automated money machine to be located in an appropriate location in the municipality of which will promote and assist tourists in completing their business transactions while visiting our community as well as assist in our community's commerce and tourism promotion. UNANIMOUSLY Reeve Hugh Brooks. MOVED BY: Gordon Loucks SECONDED BY. Cindy Allin BE IT RESOLVED, Council approves the accounts payable. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY Ed Epple BE IT RESOLVED, Council moves into Committee of the Whole appointing Cindy Allin Chairperson. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Tom Nesbitt SECONDED BY: Ed Epple BE IT RESOLVED, Council moves out of Committee of the Whole. CARRIED Cindy Allin Village of Port Burwell PO Box 10 21 Pitt Street Port Burwell, Ontario NOJ 1TO 519 874 4343 Resolution Moved by: Tom Nesbitt Seconded by: Gord Loucks September 3, 1993 Whereas the Village of Port Burwell incurred a deficit of$142,883 for the fiscal year of 1992; The Council of the Village of Port Burwell hereby requests the assistance of the Ministry of Municipal Affairs to provide their assistance in the application to the Ontario Municipal Board to permit the municipality to carry 'floated indebtness" in the amount of$142,883 for a period of five years. The debt reduction will be $28,577 on an annual basis raised from taxation. Hugh Brooks Reeve Village of Port Burwell Accounts Payable YTD/Sept.14/93 GENERAL VILLAGE: __$ 15,6/T777 Amtelecom Inc. 230.22 Beaver Lumber 150.81 Bennett Stationery Ltd. 15.59 C & S Garage 541.5617.56 Canadian Linen Supply CIBC Visa Centre 205.66 Development Engineering 981.53 Giffels Associates Limited 928.18 Granger, C.N. Farm Equip. 11.65 Harbour Lights 40.00 Jay Dee's Motor Service 402.37 Jackson, Ruth 150.00 Laemer's Trucking 367.81 Natural Resource Gas Ltd. (14 98) 8 NCC Publishing 86.67 Netmar Inc. - OE London Inc. 643.08 Office World 606.25 Ontario Good Roads Association 110.00 Ontario Hydro 284.62 Owl-Lite Rentals 160.60 Port Burwell Home Hardware 242.89 Port Burwell Welding 23.00 Purolator Courier Ltd. 15.73 Recycle London 603.56 ROMA Insurance Program Inc. 424.79 San-i-terry,Colleetion-Services-- --- 19;889:51 Scholtens Farm Equipment Ltd. 26.08 Siskind, Cromarty, Ivey & Dowl 1,546.36 Tewn--ef—A4l-mer0 Van Den Eeckhout, Doris 45.00 W-enna Home Center Ltd.— -- 10f65- Whitney, Donald 220.00 RECREATION BOARD: Bazaar & Novelty 7,268.75 Lounsbury Brothers Ltd. 149.80 Stephenson's Freshmart 156.49 MUSEUM BOARD: TOTAL ACCOUNTS PAYABLE -1- N Village of Port Burwell Council Minutes Tuesday, September 28, 1993 O 7:30 p.m. NAS `1 1100 Y' �� R3 �Fr•9 er� Call to Order F �'� Declaration of Conflict of Interest vr.,N04, 1. Adoption of Minutes of September 14, 1993 Council meeting Bess - 'sn - See attached resolutions. '•� 2. Delegations (Incamera) G NP�Va� g Ministry of Municipal Affairs, Mr. John Maddox Mr. Brad Millson, Raven & Company Mr. Maddox and Mr. Millson were unable to attend. Mr. Don Cubbidge, CIBC Mr. Cubbidge attended the Council meeting to review the Village's current financial affairs. Mr. Cubbidge expressed that considering the existing financial difficulties that the Village is experiencing, that the CIBC is not going to abandon the municipality. Mr. Cubbidge stated that more frequent meetings will be necessary to assimilate the necessary data. Councillor Nesbitt expressed appreciation for the support that the CIBC has shown in the past and in the Village's current state. 3. 1993 Annual Budget By-Law By-Law passed, see attached resolutions. 4. 1993 Sewer/Water Rates By-Law By-Law passed, see attached resolutions. 5. Approval of Accounts Payable and Financial Reporting See attached resolutions. Council expressed grave concern that the unconditional grants had not been received which amount to approximately $67,000.00 which would help the Village's current cash flow situation. It is anticipated that the grant will be received in mid October. In the mean time the Village will have to temporarily borrow$225,000.00 to service its' accounts payable to the County and School Boards. 6. Committee Updates County Strategic planning has been embraced by the County and the initial report has been presented and will be in the Village Office for review by the Council cont'd page 2. Fire Department Considering the budget the Fire Department expressed some concern and would like to be apprised of the current budget status of their department. D. Free identified that now that the budget has been passed it is public knowledge and will be circulated to the various departments with regards to the spending limits. Councillor Loucks identified that the Fire Department has indicated that they will seek approval before spending any monies in order to ensure that it is in the budget. Recreation Board The baseball banquet was a success. Allan Foster's Atoms team was recognized for their success during the 1993 baseball season. The Recreation Board are planning the construction of a new baseball diamond and have had discussions with regards to clearing the bush area adjacent to the existing baseball diamond, with contractor Steve Laemers. Currently the Recreation Board is seeking approval from the Tree Inspector and is soliciting methods and ways in which to expeditiously as well as frugally go through the preliminary processes to the construction of the baseball diamond with the hopes that it will be completed by the early part of 1994. Museum Board The next meeting is to be held October 5, 1993. The Chairperson of the Museum Board Dave Mason has expressed some concerns with regards to the budget and would like further explanation. D. Free identified that now that the budget process is coming to term there are some loose ends which need to be cleaned up and that an effort would be made to explain the budget and the contents therein to Mr. Mason. Roads Some street signs in the Village have been vandalized and need to be replaced. This will add to the financial burden of the Village. D. Free suggested steel posts for the Village street signs. Community Policing There is to be a meeting October 8, 1993, 7:00 p.m. Halloween is rapidly approaching therefore the Community Policing Committee is enquiring as to the position of the Village and what activities are required in order to reduce vandalism during this period of time. Councillor Nesbitt required of Councillor Epple that information be sought from the Community Policing Officer with regards to the role of which Community Policing does play and that the legislative criteria that the other committees work within with other municipalities. Cause/Implementation Committee No report. cont'd page 3. 7. Old Business 8. New Business 9. Committee of the Whole RESOLUTIONS MOVED BY. Ed Epple SECONDED BY.• Gordon Loucks BE IT RESOLVED, that the Council of the Village of Port Burwell hereby adopts the minutes of the regular Council Meeting dated September 14, 1993. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Tom Nesbitt SECONDED BY. Ed Epple BE IT RESOLVED, that the Council of the Village of Port Burwell hereby engrossed By-Law 93-10 the 1993 Annual Estimates read a first and second time. UNANIMOUSLY Reeve Hugh Brooks MOVED BY. Cindy Allin SECONDED BY. Gordon Loucks BE IT RESOLVED, That the Council of the Village of Port Burwell hereby engrosses By-Law 93-12, and application to the issuance of an order for Part II supervision by the Ministry of Municipal Affairs. UNANIMOUSLY Reeve Hugh Brooks cont'd page 4. MOVED BY.• Ed Epple SECONDED BY.• Cindy Allin BE IT RESOLVED, the Council of the Village of Port Burwell hereby engrosses By-Law 93-13 a By-Law to authorize the application to OMB for floating indebtedness in the amount of$175,000.00 for a period not to exceed five years read a first and second time. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Gordon Loucks SECONDED BY: Ed Epple BE IT RESOLVED, that the Council of the Village of Port Burwell hereby engrosses By-Law 93-11 the water and sewer rate by-law read a first and second time. UNANIMOUSLY Reeve Hugh Brooks MOVED BY: Cindy Allin SECONDED BY. Tom Nesbitt BE IT RESOLVED, that the Council of the Village of Port Burwell accepts the accounts payable as amended. UNANIMOUSLY Reeve Hugh Brooks Setup: Accounts Payable SAFETY 24 Sep 93 Accounts Payable Beg: 00 000 00 End: 30 Sep 93 Type: A GENERAL VILLAGE: av -_ dvan^e to ner-of-C- nada-- 13 , 671. 77 xiOur Aylmer Express 336. 60 Aylmer Tire 9.20 1st Port Burwell Brownies 200. 00 Barber Fuels Ltd. 432 . 13 Bennett Stationery Ltd. 127 .89 Black, Deborah 40. 00 CKOT Radio 107 . 00 Computer Station 17 . 20 County of Elgin 19 , 582 . 88 --C aig-,-Go-r-don 1, 879. 91 --- Development Engineering 433 . 37 Elgin Cty Board of Education 52 ,451. 64 Elgin County Roman Catholic 3 , 292 . 91 Gallery 132 86. 25 Home Town Flowers 65. 55 Jay Dee's Motor Service 69 . 86 Jackson, Ruth 150. 00 Jimmi Jons - Jim Kershaw 754 . 35 L.P.R.C.A. 519 . 25 Natural Resource Gas Ltd. 16. 98 NCC Publishing 79 . 09- 0E London Inc. 886. 65 Office World 485. 00 Ontario Hydro 354 . 00 Oxford Communications Ltd. 103 . 50 Postalia 103 . 50 -Reeycle-Lond ------6-03-.-5-6 - �1J I. ResQTech Systems Inc. 208. 73 i -Sa-rrItary--Co-neat-ion -Services --@---- 24, 7-9-8-.-1-4 9476 Siskind, Cromarty, Ivey & Dowl 1, 546. 36 Sportswood Printing 156. 43 St. Thomas Canvas & Awning 172 . 50 Tillsonburg Ready-Mix Concrete 690. 00 Tillsonburg Rent Alls 172 . 50 Town of Aylmer 85. 39 ---T-reasurer-of-Onta-r-3a 31,.-3-23 . 65 j"Ljf3%C30 Vandenbrink Farm Equipment 125. 78 Van Den Eeckhout, Doris 45. 00 Vienna Home Center Ltd. 10. 55 -- Whitney, Dena-Id- _-----2-20.00 /4er�`v r ;re WCB 866.25 vLGc3r.J RECREATION BOARD: Bazaar & Novelty 1, 114 . 20 Lounsbury Brothers Ltd. 149 . 80 Stephenson's Freshmart 39 . 29 MUSEUM BOARD: Description Beg: 00 000 00 End: 30 Sep 93 Type: A Setup: Accounts Payable SAFETY 24 Sep 93 Beg: 00 000 00 End: 30 Sep 93 Ty•e: A Accounts Payable = TOTAL ACCOUNTS PAYABLE ,39 /4F-fC,0 ,45 Description Beg: 00 000 00 End: 30 Sep 93 Type: A Village of Port Burwell Council Minutes Tuesday, October 12, 1993 7.•00 p.m. Present: Reeve Hugh Brooks, Councillor Loucks, Councillor Allin, Councillor Epple, Councillor Nesbitt Guests: See attached page. At approximately 7:00 p.m. Councillor Nesbitt assumed the Chair position requesting from the assembly any concerns with regards to the proposed parking by-law. Mr. Barowka identified that his concerns with regards to the parking by-law within the community was in the area of Dr. Leatherdale's office and identified that this is a very dangerous situation and parking should not be permitted along Victoria Street. Mr. Chirico identified that the business taxes should be going towards the construction or the purchase of lands in order to build a parking lot. Ms. Manion identified that there should be lines painted downtown delineating parking, as well as the additional curbing in the vicinity of the Red and White on the east side of the street should be changed to permit additional parking. Mr. Lavers identified that in the execution of the parking by-law equal and just treatment should be provided to those people within Maple Meadows. Mr. McCord identified that parking is not a major issue within the Village and that parking should be permitted in front of water hydrants. Mrs. Iva Taylor identified that there should be additional parking in front of the Red and White and that the curbing should be removed. Mr. Harvey Boyd asked how the by-law was to be enforced, Councillor Nesbitt identified that there is some misperceptions with regards to the parking by-law and the Village in this point in time does not intend to install parking meters and enforcement is a concern. Call to Order 7:40 p.m. Declaration of Conflict of Interest 1. Adoption of Minutes of September 28, 1993 Council meeting -Resolution See attached resolutions. 2. Delegations Mr. John Lavers, Port Burwell Family Residences -Maple Meadows Mr. Lavers appeared before Council with regards to the Maple Meadows Non- Profit Housing Corporation's responsibility to pay water and sewer bills for those individuals within the complex who leave the community without paying their debt in association with their apartment rental. Mr. Lavers interpreted that in no location within the legislation Ontario was the Municipality able to collect for water and sewer arrears through the property owners and that Administrator/Clerk-Treasurer D. Free was incorrect in his attempts to collect from the Non-Profit Association. Mr. Lavers identified that he had contacted Municipal Affairs and was told that the Village was not able to collect the outstanding bill from the non-Profit Housing Corporation. Mr. Free identified cont'd page 2. that if the property owner was not to pay the bill then these monies would have to be assigned to the others rate payers in general. Mr. Free also quoted from the Revised Statutes of Ontario 1990 c.M.45 that contained within letter from Siskind, Cromerty, Ivey and Dowler legal council as follows: "(27)A sewer rate or water works rate imposed under subsection (2) or (13)and a sewerage service rate imposed under subsection (20)upon any owner or occupant of land is a lien and charge upon the land, and, if the rate or any part thereof remains unpaid after due date, the amount unpaid may be collected by distress upon the goods and chattels of such owner or occupants, or the clerk of the municipality, upon the notice to the owner or occupant of the amount due, the person be whom it is due and the land upon which a lien is claimed, shall enter the same upon the collector's roll, and the collector shall proceed to collect it in the same way , nearly as may by, as municipal taxes are collectable. " Mr. Allan Spicer, Port Burwell Business Tourist Association Mr. Spicer reported to Council of a newspaper article in the Toronto Star which identified that public washrooms were a necessity on the East Beach. Mr. David Mason, Port Burwell Museum Mr. Mason presented a report to Council with regards to the Museum's activities and showed that visitation to the Museum was from all over the world. Mr. Mason also identified that it was a very successful year with over 1,600 people touring the Museum while the Aylmer Museum has only 1,200 people. Mr. Mason presented Council with a report showing the expenses in association with the Museum. Mr. Mason also identified that the Ashtabula display will be in Port Burwell until 1996 and that the Museum is now attempting to acquire new displays and has assembled a budget or a "wish list"for new artifacts and changes to the Museum. Mr. Mason identified that within his attached package was an item for the re-layout of the market square area in the existing Museum area in what he called his dream street. Mr. Ted Warren Mr. Warren enquired of Administrator/Clerk-Treasurer David Free as to why he had not received his Minor Variance. D. Free responded by telling Mr. Warren that when he approached the office on August 16 the administration was very busy with a number of items including a second municipal audit,preparation for the Grand National Sea Doo Races as well as the budget preparation. The administration had not been able to attend to the issue until the second week of October of which Mr. Warren was told to acquire a legal survey. Councillor Loucks was concerned that the issue had not been addressed so for as the circulation of the letters and guaranteed that something would be done in the very near future with regards to this matter with full cooperation of the administration. cont'd page 3. 3. Post Office Resolution See attached resolutions. 4. Fire Chief Remuneration By-Law Deferred. S. Municipal Charges and Rates By-Law Deferred. 6. River Crossing Memo, D. Free Mr. Free identified that Giffels have been directed to proceed with the detailed engineering of the river crossing with the hope that in 1994 the Village will receive funding in the amount of$38,000.00 from the Ontario Clean Water Agency. This engineering has been included within the budget and does not need Council's resolution. 7. Village of Vienna, "K.C. Emerson Appreciation Day" Councillors made note of this occasion and made note within their schedules to attend. 8. Approval of Accounts Payable and Financial Reporting See attached resolutions. 9. Committee Updates County No report. Fire Department Fire Chief Tom Millard presented a hand out which will be circulated to all school children in Port Burwell. This package includes a questionnaire, when the children answer the questions correctly they are given a small plastic fire hat. Mr. Millard also identified that he would like to obtain the budget information with regards to his department as soon as possible. Recreation Board A meeting is to be held on October 19, 1993. A "Fall Walk"has been organized , to take place on October 17, 1993. Councillor Nesbitt updated the plans to construct a new baseball diamond. Museum Board To date 61 prints of the Ashtabula have been sold. cont'd page 4. Roads Councillor Loucks enquired as to the ability of the Village to purchase "coal mix" to repair the roads prior to winter, as well as to the purchase of wood to heat the public works building. Community Policing Halloween will be October 31, 1993. Cause/Implementation Committee No report. 10. Old Business 11. New Business 12. Committee of the Whole __ %-/-...AN---' . ‘ )1_ 4 _ A_,...ci, - (013. 1Y4_kiG.if.Y I L/ 1iI ) t'$. -j L ��SL AlAii02.,4 _ _ Ciniji,? _ kJ;"T_ILL:: , -7_ ' - - I 4111 f 3 -biz` - _ _ _et _l_V5__,_ 1,4 ? . SeSs .00,1r ,, - / _ l I�Q f' }`� ---- fel _t, _ -- - - - -- , --- - - - - /J�� 7100,, _ Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution October 12, 1993 MOVED BY: ___ /,; i SECONDED BY: BE IT RESOLVED, Council approves the accounts payable and the financial reporting. UNANIMOUSLY: Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 170 Resolution October 12, 1f3 MOVED BY: f;/L U+.tiA 1.[ Ad C • SECONDED BY: BE IT RESOLVED, Council approves the minutes of the September 28, 1993 regular Council Meeting. 1 UNANIMOUSLY: •" ��le,,4 6 Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario Nal 1T7 Resolution October 12, 1993 IA? MOVED BY. -�!� ` J SECONDED BY: .7 , WHEREAS the Canada Post Corporation has already started reducing services in rural areas, WHEREAS the Canada Post Corporation has confirmed its intention to continue systematically closing rural post offices, The Council of the Village of Port Burwell is firmly opposed to any reductions of the normal service to which our population is entitled. The Corporation of the Village of Port Burwell do not accept and will not accept at any time, that our community be penalized by the planned reductions in service. Therefore, be it resolved that we demand an immediate halt and reverse of what appears to be a planned and eventual closure of all government post offices. Our council demands a guarantee that our municipality will not have to suffer any form of discrimination regarding the quality of our postal services. We demand an immediate answer from Canada Post Corporation and our elected representatives. Erosion of this type deals a direct economic blow to all citizens in rural Canada and to the economic welfare of Canada as a whole. 7/,Y14,11 /! UNANIMOUSLY: • Setup: Accounts Payable SAFETY 08 Oct 93 Accounts Payable Beg:00 000 00 End:31 Oct 93 Type: A C U Name B Total to Total to T Report AP GENERAL VILLAGE: AP 1 345ONTLTD C AP AP 345990 Ontario Ltd. 1,070.00 rF r AP AP Advance Cente-incr e4 Canada - 13,67T-77 1 �1 AnvaunVAN C AP AP Amtelecom Inc. 231.28 AP 9.20 1 AYLMERTIR C AP AP Aylmer Tire 0773 1 BENNETT C AP Bennett Stationery Edward 625.95 Ltd. 1 40.00 1 BLACKD C AP AP eodfish, Black, Deborah1 BODFISHE C AP AP AP 19.26 1 CANLINEN C AP Canadian Linen Supply 67.25 1 CIBCVISA C AP AP CIBC Visa Centre 1 COMPSTAT C AP AP Computer Station 17.20 County of Elgin 270.94 1 CTYELGIN C AP AP G C AP AP Craig, Gordon 1,879.91 1 1 CRAIGG C AP AP Development Engineering 2,558.03 DEVENAP - tlgin Cty Board of Educaliun 127.30 1 ELGCTYBDED C AP 1 GIFFELS C AP AP Giffels Associates Limited 559.11 1 GIFFELSHARBOURC AP AP Harbour Lights 32.50 AP Home Town Flowers 40.25 1 HOMETOWN C AP 1 JACKSONR C AP AP Jackson, Ruth 187.50 AP Klassen Rad & Tank 178.25 1 KLASSENRAD C AP Lounsbury Brothers Ltd. • 299.60e 1 LOUNSBURY C AP APAP 519.25 1 LPRCA C AP Minis1 MINISTERFI C AP AP Ministte.A.er of Finance 3,100.71 NCC Publishing 1 NCCPUBLISH C AP AP 623.56- 107.00 1 NETMAR C AP AP Et mor Inc. AP 886.65 1 OELONDON C AP OE London Inc. 1 OFFICEWRLD C AP AP Office World 363.75 Ontario Hydro 1,576.26 , 1 ONTHYDRO C AP AP Owl-Lite Rentals 147.78 1 OWLLITE C AP AP AP 103.50 1 POSTALIA C AP Postalia 1 BURNOMEHDW C AP AP Port Burwell Home Hardware 83.12 93• 1 PUROLATOR C AP AP 14. Purolator Courier Ltd. 1 RAVEN C AP AP Raven & Company 9,737.00 Recycle London 603.56 1 RECLONDON C AP AP 1 ROMAINSURA C AP AP ROMA Insurance Program Inc. 424.79 • 1 SANITARYCS C AP AP Shell189.07 1 SHELL C AP AP 1 SISKCROM Canada Products Limited C AP AP Siskind, Cromarty, Ivey & Dowl 1,546.36 1 SISKCROM C AP AP St. Thomas Canvas & Awning 172.50 CANVASAW1 TREASONTAR C AP AP 29,735.00 . Treasurer of Ontorio 1 VANDENBRIN C AP AP Vandenbrink Farm Equipment 141.14 AP 45.00 1 VANDENEECD C AP AP Van Den Eeckhout, Doris 1 VIENNAHOME C AP Vienna Home Center Ltd. 138.77 AP 1,081.10 1 VILLAGE C AP AP Village of Port Burwell 180.00 ' 1 WHITNEYD C AP itney, ona 1 WCBAP C AP AP WCB 866.25 AP AP lAP i RECREATION BOARD: i re ;.2 C AP AP Bazaar & Novelty 0.01 AP AP MUSEUM BOARD: 1 AYLMEREXP C AP AP Aylmer Express 914.25 f- AP 33 3N,Ido 1 S ACCTSPBLE T AP TOTAL ACCOUNTS PAYABLE .945,658.162 AP C AP 2 D AP I Description Beg:00 000 00 End:31 Oct 93 Type: A C U Name B Total to Total to T Report Village of Port Burwell Council Minutes, Special Meeting Tuesday, October 20, 1993 8:00 p.m. Present: Councillor Allin, Councillor Nesbitt, Councillor Loucks Administrator/Clerk-Treasurer David Free Absent: Councillor Epple 1. Declaration of Vacant Seat -Reeve See attached resolutions. 2. Appointment of Spokesperson See attached resolutions. 3. Council considered various alternatives with regards to the filling of the Reeve's seat of which the matter is to be further discussed at a future meeting. J 4 itz, , ____.- -/./ 44:4 -4 1 .im 2/27*,3 The Village of Port Burwell 21 Pitt Street PO Box 21 Port Burwell, Ontario NOJ 1 TO Resolution October 20, 1993 Moved by: Gordon Loucks Seconded by: Cindy AIIin Be it resolved the council of the Village of Port Burwell appoints Tom Nesbitt as spokes person for the Village of Port Burwell effective October 20, 1993. Unanimously , Village of Port Burwell Council Minutes October 26, 1993 7:30 p.m. 9 O3 U Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of October 12, 1993 Council meeting - Resolution See attached resolutions. 2. Delegations Mrs. Margaret Glover-Invoicing by Village for Weed Control Mrs. Glover assembled a detailed package inclusive of photographs and correspondence and presented packages to each Councillor. Mrs. Glover felt that the amount that the Village had charged, which was $522.00 was too much for the clean-up of her lot. Council agreed to reduce the penalty to $100.00 on the premise that the lot will be properly looked after in the future, otherwise the same format of fees will be instituted. 3. 1993 Budget Review -D. Free/T. Nesbitt A presentation was made using an over-head projector by D. Free to the public at large. 4. Fire Chief Remuneration By-Law By-Law passed. 5. Approval of Accounts Payable and Financial Reporting See attached resolutions. I CERTIFY THIS TO 6. Committee Updates E , A TRUE COPY T County F.121177.)7.) R. FRE ,., /CET, AttiCT( ) tpq No report. P DM n'vS Y� ATORlCLERK f REA URE Fire Department ©�'T�` No report. SIGNATOR .! Recreation Board The organizing of the Christmas parade is underway. Discussions involving the repair of the baseball diamond. Walk in the park cancelled until October 23, 1993 due to rain. The next meeting is scheduled for November 7, 1993. cont'd page 2. Museum Board The Museum Board is looking for new members. Roads The waterline break along Highway#19 near the intersection of Shakespeare Street was repaired. Leaves are to be picked up if they are bagged and left by the roadside. Community Policing The Community Policing Committee is looking for volunteers for Halloween weekend. Cause/Implementation Committee No report. 7. Old Business A price is to be obtained for the installation of Christmas lights. 8. New Business Mr. John Mann removed the tires from the East Beach and a letter of appreciation is to be sent. 9. Committee of the Whole See attached resolutions. Resolutions October 26, 1993 MOVED BY.• Cindy Allin SECONDED BY: Ed Epple Council approves the minutes of the Regular Council Meeting October 12, 1993. UNANIMOUSLY Tom Nesbitt MOVED BY.• Gordon Loucks SECONDED BY: Ed Epple The Council of the Village of Port Burwell hereby approves the Accounts Payable as amended. UNANIMOUSLY Tom Nesbitt MOVED BY: Ed Epple SECONDED BY.• Gordon Loucks The Council of the Village of Port Burwell hereby donates $35.00 towards the purchase of a wreath for the Remembrance Day Ceremonies. UNANIMOUSLY Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY: Ed Epple The Council of the Village of Port Burwell hereby moves into the Committee of the Whole appointing Gordon Loucks as Chairperson. UNANIMOUSLY Tom Nesbitt MOVED BY: Tom Nesbitt SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby moves out of Committee of the Whole. CARRIED Gordon Loucks cft PORT BU THE CORPORATION OF THE 4•1011111k-c- P�St <<" VILLAGE OF PORT BURWELL �.-.r P. O. Box 10, Port Burwell, Ontario NOJ ITO � � telephone (519) 874-4343 • fax (519) 874-4948 PORTUS REFUG\'M Resolution October 26, 1993 Moved by: Cindy Allin Seconded by: Gordon Loucks The council of the Village of Port Burwell has an agreement with the nonbargaining unit of the corporation of Port Burwell which impliments the Sectoral Framework of the Social Contract Act. Unanimously Passed Tom Nesbitt - Spokesperson David R. Free, CET, AMCT(A) • Administrator/Clerk-Treasurer The Village of Port Burwell 21 Pitt Street PO Box 21 Port Burwell, Ontario NOJ 1 TO Resolution October 26, 1993 Moved by: Gordon Loucks Seconded by: Cindy AIIin Be it resolved the council of the Village of Port Burwell is desirious to manage it's own finanicial affairs considering reserve funds for municipal and utility operations and hereby requests that all funds held by the Ministry of the Environment in the matter of the Sewage Treatment Plant operations, be relingished to the Administrator/Clerk-Treasurer forthwith. The municipality will in turn incorporate these and future funds towards the a general reserve account for the purpose of capital expenditures as necessary for the municipaly owned Sewage Treatment Facility. Unanimously Passed Tom Nesbitt - Spokesperson Setup: Accounts Payable SAFETY 21 Oct 93 Accounts Payable Beg: 00 000 00 End: 31 Oct 93 Type: A GENERAL VILLAGE: • Adva-nce Gainer of Canada 13, 671. 77 l� — - Bennett Stationery Ltd. 107 .73 Bodfish, Edward 625. 95 CKOT Radio 107 . 00 County of Elgin 270. 94 Elgin Cty Board of Education 127 . 30- Evans Supply Ltd. 710. 17 Harbour Lights 32 . 50 Jackson, Ruth 187 . 50 Jimmi Jons - Jim Kershaw 643 .93 Klassen Rad & Tank 178. 25 Laemer' s Trucking 4, 007 . 70 Lounsbury Brothers Ltd. 149 .80 L.P.R. C.A. 519.25 Minister of Finance 3 , 100. 71 Municipal Health & Safety 88 . 340 Netmar Inc. 127. 33 OE London Inc. 271. 84 Office World 363 . 75 Ontario Hydro 354 . 00 Oxford Communications Ltd. 77.59 Postalia 103 . 50 Port Burwell Home Hardware 83 . 12 - Rccycic London 603 . 56 ResQTech Systems Inc. 149 .50 Gel-lection Services l , :8951- - y Siskind, Cromarty, Ivey & Dowl 1, 546. 36 Sportswood Printing 50. 29 St. Thomas Canvas & Awning 172 . 50 St. Thomas Times-Journal 119 . 60 Treasurer of Ontario 29, 735. 00 Van Den Eeckhout, Doris 45. 00 RECREATION BOARD: Bazaar & Novelty 2, 228 . 42 J & M Sports & Trophies 1, 193 . 63 MUSEUM BOARD: Aylmer Express 1, 153 . 33 52-z- TOTAL ACCOUNTS PAYABLE 847421, 98 Description Beg: 00 000 00 End: 31 Oct 93 Type: A Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ I TO October 28, 1993 Council Meeting Minutes 1. Call Special Meeting to Order 2. Declaration of Conflict of Interest 3. Nominations for the Position of Reeve See attached resolutions. I CrR €Y THIS TO .tj rEcopy .Th r r ., CET, APACT(A) 4. Election for the Position of Reeve A4 v `?9 r �` l�L REASURER See attached resolutions. DATE ) :7/ S. Letter from Cindy Allin SIGNATOR See attached. 6. Declaration of Vacancy of Councillor's Position See attached resolutions. 7. Letter from Council to Mr. James Hevenor (dated October 27, 1993) See attached. 8. Letter from Mr. Hevenor (dated October 28, 1993) See attached. 9. Resolution Appointing Mr. James Hevenor s Council See attached resolutions.7'Peri r i Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO October 28, 1993 Resolution REQUESTED from Council by David R. Free Administrator/Clerk-Treasurer, nominations for the now vacant seat of Reeve for the Village of Port Burwell for the remainder of this term of Council ending December 1, 1994. Councillor Gordon Loucks nominates Mr. Tom Nesbitt to fill the vacant seat of Reeve for the remainder of the term of this Council ending December 1, 1994. MOVED BY: Gordon Loucks SECONDED BY: Ed Epple READ a second and third time nominations for the now vacant seat of Reeve for the Village of Port Burwell for the remainder of this term of council ending December 1, 1994. ACCLAIMED Tom Nesbitt Election Officer for the Village of Port Burwell declares the nomination closed and the position filled by acclamation by Mr. Tom Nesbitt Q��OF POR Tao, THE CORPORATION OF THE ' 4W4F VILLAGE OF PORT BURWELL P.O. Box 10, Port Burwell, Ontario NOJ ITO ale%ittdA telephone (519) 874-4343 • fax (519) 874-4948 h vG 4 pORTUS REFUG1U0 old , 1`(cr3 To v I\\- C� ‘VL. V_CLi t).S,LU 0.,0)-D\IV \ryeAd ClrY1 '\)e.(oVA , --\c) ‘A-L '= 0 =)" oVtakr . CS:1f\-C_Q-1.&A (Vk 1 11q, Hugh Brooks • Reeve David R. Free, CET, AMCT(A) • Administrator/Clerk-Treasurer Councillors • T. Nesbitt, G. Loucks, E. Epple, C. Allin Village of Port Burwell 21 Pitt Street PO Box 10 Port Burwell, Ontario NOJ 1 TO 519 874 4343 October 28, 1993 Resolution Moved by Gordon Loucks Seonded by: Ed Epple The council of the Village of Port Burwell by the Authority of the Municipal Act Chapt 302, Section 43 hereby declares the seat on council held by Tom Nesbitt vacant. L Unanimously Accepted Reeve Torn Nesbitt oF PORT80 THE CORPORATION OF THE s � VILLAGE OF PORT BURWELL ;No P.O. Box 10, Port Burwell, Ontario NOJ ITO 4���%�� telephone (519) 874-4343 • fax (519) 874-4948 411"1116 4 pORTUS REFUGU October 27, 1993 Mr. James Hevenor PO Box 69 Port Burwell, Ontario NOJ 1 TO Dear Mr. Hevenor: The Council of the Village of Port Burwell cordially and respectfully requests your time and energies in filling the position of Councillor for the remainder of the term of this council ending December 1 , 1994. A vacancy has been created by the resignation of former Reeve Hugh Brooks. Councillor Tom Nesbitt has consented to filling the now vacant Reeves position thereby creating a vacancy on council. Councillor Nesbitt seat will be declared vacant and council must fill this seat either by election at large or the selection of an eligible candidate within the municipality. Your close standing in the polls of the election of the 1991 is a clear indication to this council of the faith of the people in Village had in your positions on municipal matters. The members of council would therefore be more than pleased serve with yourself until the end of this term of council. Your response in this matter is respectfully requested at your earliest possible convenience. The Counc of the Village of Port Burwell David R. Free, CET, AMCT(A) • Administrator/Clerk-Treasurer Councillors • T. Nesbitt, G. Loucks, E. Epple, C. Allin October 28, 1993 The Corporation of the Village of Port Burwell PO Box 10 Port Burwell, Ontario NOJ 1T0 Attention: Council Dear Council: I am in reciept of your letter dated October 27, 1993 inviting me to sit as councillor for the remainder of this term of council. I would be more than please to work with the councillors on behalf of the citizens of the Village and hereby accept you invitation forthwith. I will be attending your Special Council meeting dated October 28, 1993 to personally accept the position. Sincerely yours Jim Hevenor PO Box 69 Port Burwell, Ontario NOJ 1T0 Village of Port Burwell 21 Pitt Street PO Box 10 Port Burwell, Ontario NOJ 1 TO 519 874 4343 October 28, 1993 Resolution Moved by Gordon Loucks Seonded by: Ed Epple The council of the Village of Port Burwell by the Authority of the Municipal Act Chapt 302, Section 45 hereby appoints James Hevenor to sit on council for the remainder of the term of this council ending December 1 , 1994. /Unanimously Accepted Reeve Torn Nesbitt Village of Port Burwell 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Form 3 RSO 1980, Chapter 302 October 28, 1993 Appointment to Council I James Hevenor do solemnly promise and declare that I will truly, faithfully and impartially, to the best of my knowledge and ability, execute the office of Councillor, to which I have been appointed in this municipality, that I have not received and will not receive any payment or reward, or promise thereof, for the exercise of any partiality or malversation or other undue execution of such office, and that I will disclose any pecuniary interest, direct or indirect as required by and in accordance with the Municipal Conflict of Interest Act, and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath. 6, / James Hevenor r, f, Village of Port Burwell Council Minutes November 9, 1993 7.•30 p.m. Present: Reeve Nesbitt, Councillor Loucks, Councillor Epple, Councillor Allin, Councillor Hevenor and Administrator/Clerk-Treasurer D. Free Guests: Mr. Ted Warren, Mrs. June Warren, Mr. Allan Spicer, Mr. John Maddox, Ms. Marie Hoogkamp, Mr. Ernie Hardeman and Mr. Kevin Bradfield Call to Order A moment of silence was requested by Reeve Nesbitt respecting those who gave their lives in the World Wars. Declaration of Conflict of Interest Councillor Ed Epple and Councillor James Hevenor identified that they had a conflict of interest on Agenda Item #5, Committee of Adjustment. 1. Adoption of Minutes of October 28, 1993 Counc' i elation Tabled. 1 CE- Y .u57 P, 2. Business Arising from Minutes a"" ��m ` Ac ES None. n F;�r>;�i .���:nr-`rC�'f�, ���'To !e° 67`3 3. Correspondence -� A '' Municipality of Neebing - Telephone Gross Recei/t Tax 4•;;;,- Councillor Allin requested thi , 1 ie pr,•%red supporting the Neebing resolution requesting that all Telecom companie• be subject to provide telephone gross receipt tax to all municipalities as opposed to only Bell Canada. Ontario Tire Dealers Association - $1,000.00 Reward There is a$1,000.00 reward by the Ontario Tire Dealers Association leading to the arrest and conviction of the individual or individuals responsible for the dumping of tires at the end of the east pier on or about October 25, 1993. It was requested by Council that this reward be posted throughout the community and as a press release. Correspondence to County of Elgin - Form 2 (Appointment of Reeve) D. Free identified that correspondence and Form 2 had been sent off to the County of Elgin's Clerk, Mr. Mark MacDonald confirming the appointment of Reeve Nesbitt. Ministry of Environment -Repairs to Ultra Violet Disinfection System D. Free had prepared a letter to be sent to the Ministry of the Environment with regards to this particular matter requesting additional information before the expenditure is to be made. A number of other questions were presented by the Councillors of whichar' o be responded t7 immediately. di ,IP `, cont'd ��' / , vih/rfr14 r � 3 page 2. Canadian Coast Guard -Ron Bradfield Information was forwarded by Mr. Ron Bradfield of the Canadian Coast Guard indicating that the Fog Horn was going to be discontinued in the early part of 1994 as well as the emergency lights at the entrance of the harbour at Port Burwell. Council expressed a great deal of concern to this matter and requested additional information in this matter in order that a letter may be sent from this Council on behalf of the Municipality to the Regional Director and the Member of Parliament, Mr. Gar Knutson. 4. Delegations a. J. Maddox - MMA Ontario Municipal Board Order Mr. John Maddox of Municipal Affairs presented a letter to Council from the Assistant Deputy Minister of the Ministry of Municipal Affairs confirming supervision and the provisions thereof Mr. Maddox suggested that D. Free and himself meet on a continual basis in order to review the progress of the municipality. b. Marie Hoogkamp, Executive Director - Community Futures Committee Inc. Ms. Hoogkamp and Mr. Hardeman have been visiting the various municipalities within the geographic jurisdiction of the Oxford/Elm Community Futures organization and enlisting their responsibilities. - La�eSe S. Committee of Adjustment -Resolution Minor Variance - Pitt Street Property (Property Owner Ted Warren) Committee of Adjustment sitting was Reeve Nesbitt, Councillor Loucks, and Councillor Allin. The application stood by itself without presentation by the proponent Mr. Ted Warren. A letter was received by Mr. Ingolfsrud supporting the application but however with concern considering the drainage issues in the area. The letter from the municipality's planner Mr.John Henricks was also part of the evidence with respect to the application and also identified concerns with regards to drainage. A memo is on file from Administrator/Clerk-Treasurer David Free with regards to the drainage issues. After discussion and consideration the Committee of Adjustments drew conditions of approval: 1) The natural water course not be obstructed in any manner during and subsequent to construction. 2) That the east side yard set back be not less than nine meters. Based upon these conditions the request for Minor Variance was approved on a two to one vote with Councillor Loucks and Reeve Nesbitt consenting to pass the application and Councillors being opposed. See Letter from Planner, Notice of Public Meeting & Memo from D. Free 6. Approval of Accounts Payable -Resolution See attached resolutions. cont'd page 3. 7. Financial Reporting & Results - See Attached Report D. Free identified that the sewer and water arrears are at approximately$6,000.00 which is a dangerous level for the accounts receivable. It was also identified that Tillsonburg has a budget of approximately $15,000,000.00 and has 55 people that are in arrears. As at approximately October 22, 1993 Port Burwell has a budget of approximately $350,000.00 and has 65 people who are in arrears. It was decided by Council that an aggressive position will be taken with regards to the collection of these accounts with zero tolerance. 8. Animal Control - See Memo and data from D. Free October 6, 1993 (attached) It was discussed that the dog catching contractor Mr. Don Whitney was unable to perform his duties by virtue of the use of a trap during the months of June, July and August and in September the trap has since been found by the Ontario Provincial Police. Administrator/Clerk-Treasurer D. Free identified that Mr. Whitney has not been cooperative with regards to catching dogs. After a great deal of deliberation it was requested that monthly reports from Mr. Whitney be a condition of continuance of his contractual services. D. Free is to send Mr. Whitney letter informing him of this matter. 9. Proposed 1994 Annual Estimates (Preliminary Assembly) -Memo to follow D. Free has assembled the 1994 budget information based upon the preliminary information and requested that Council review this information at their earliest possible convenience in order that in the early part of December of 1993 the establishment of the formulation of the budget may be completed. Highlights in the areas of Capital expenditures and changes in allocation to reserves were key issues. 10. Water Service across Otter Creek Tabled. 11. Committee Updates County The next County Council meeting is to be November 23, 1993, this is to be Reeve Nesbitt's first meeting. Fire Department The Fire Department requested year to date expenditure information of which Councillor Loucks was directed to provide Fire Chief Millard with the information from his package. Recreation Board The next meeting is to be held November 10, 1993, where the Santa Claus Parade will be discussed. Museum Board See attached for Museum Board Minutes. cont'd page 4. Roads The administration is to review the ability of the municipality to execute its'snow clearing services. There are some monies within the budget to do some street light repairs of which D. Free is to look into, making some repairs as well as to place plugs for the installation of the Christmas lights. Allan Spicer on behalf of the BTA has consented to provide $500.00 towards the installation of the new plugs along Wellington Street. Community Policing Councillor Epple identified that the library would like to change its's entrance by entering into the general area of the Police Offices and into the library. Council consented based on the fact that the Community Policing Officer Constable.Pier did not have any difficulty with this request. Council commended the community on the Halloween celebration siting that little to no damage was done to the community. Cause/Implementation Committee No report. 12. Old Business Reeve Nesbitt identified that he had attended the K.C. Emerson Appreciation Day on Sunday November 7, 1993 at which time he provided a speech as well as a presentation of a print of the Ashtabula. 13. New Business Reeve Nesbitt identified that the Village should be considering the removal of the docks at the earliest possible convenience. D. Free responded that Bradcranex would be approached with regards to costs, and timing of the dock removal. 14. Committee of the Whole Tabled. Resolutions November 9, 1993 MOVED BY. Gordon Loucks SECONDED BY.• Cindy Allin The Council of the Village of Port Burwell hereby resolves to move into the Committee of Adjustments appointing Tom Nesbitt as Chairperson. CARRIED Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY. Gordon Loucks The Committee of Adjustments resolves to move into the regular Council meeting. UNANIMOUSLY Tom Nesbitt MOVED BY: Ed Epple SECONDED BY: Cindy Allin BE IT RESOLVED, the Council approves payment to Penny Perry in the amount of$190.00 as the instructor fee for the St. John's Ambulance. UNANIMOUSLY Reeve Tom Nesbitt MOVED BY. Ed Epple SECONDED BY. Gordon Loucks The Council of the Village of Port Burwell hereby approves payment to Res-Q-Tech in the amount of $3,600.00 UNANIMOUSLY Reeve Tom Nesbitt Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NJ 170 Resolution November 9, 1993 4 _ MOVED BY. \, ►.L f SECONDED BY: • ?- t E' BE IT RESOLVED, Council approves the accounts payable and the financial reporting, as amended. UNANIMOUSLY. it /Aiii r`, i-tern RF(p //- / Setup: Accounts Payable SAFETY 05 Nov 93 Accounts Payable Beg: 00 000 00 End: 31 Oct 93 Type: A GENERAL VILLAGE: Advance Container of Canada 44, 671.77L- Bennett Stationery Ltd. 107 . 73 Canadian Linen Supply 19 . 26 County of Elgin Development Engineering 419 . 37 -E-lgin- ty Board-ef-EdueatOen Evans Supply Ltd. 1, 143 . 95 Lou-nsbury-Brother-tea. ---- 149 . 80 L.P.R.C.A. 519 . 25 Millard, Tom 10. 58 Minister of Finance 2 , 395. 60 Natural Resource Gas Ltd. 38 . 14 NCC Publishing 753 . 02 Netmar Inc. 154 . 08 OE London Inc. 271. 84 Office World 363 . 75 Priester, Doug 20.41 Recycle London 603: 6 Sanitary-Co-1-lection-Services 1a,_8.89-51 x(- Siskind, Cromarty, Ivey & Dowl 1, 546. 36 Sportswood Printing 50. 29 St. Thomas Canvas & Awning 172 . 50 ��`✓ Treasurei of Ontario SffWolfe, Bra an 574. 00 RECREATION BOARD: Bazaar & Novelty 2 , 228 . 42 J & M Sports & Trophies 1, 193 . 63 Stephenson' s Freshmart 184 . 59 MUSEUM BOARD: Aylmer Express 914 . 25 Gallery 132 66 . 24- la-ra3 TOTAL ACCOUNTS PAYABLE 76, 9-95-:6-3 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Consolidated Stmt of Operation YTD Oct 31 Budget 1993 Left to Spend % Spent SOURCES OF FINANCING $ 8,133.49 $ 102.00 Taxation and user charges: $ 414,954.49 $ 406,821.00 108.51 Residential taxation 47,137.87 43,443.00 3,694.8764.87) 95.915 Comm. & ita. taxation 14,523.10 15,143.00 45.38 Businessn taxationm6,081.57 13,400.00 (7,318.43) 55.96 Wateraerson sewereotherbills government 133,860.02 239,218.00 (105,357.98) 7 .96 & billings 198 950.47 251,004.97 (52,054.50) Totalta chargestx815,507.52 969,029.97 (153,522.45) 84.16 taxation & user charges (84,246.00) 43.13 Grants: 63,904.00 148,150.00 39.89 Provincemof of Canadaa7,155.45 17,937.10 (10,781.65) 39.89 Government 3 333.00 8,333.00 (5,000.00) X42 6565 Other municipalities 74,392.45 174,420.10 (100,027.65) Total grants (5,450.00) 9.17 Other: 550.00 6,000.00 ,450 00) 62.76 Donations 313.78 500.00 81.09 Investment incomee6,487.27 8,000.00 (1,512.73) 40.86 Penalties/Interest - Taxation 1,225,75 3,000.00 (1 774.25) Penalties/Interest Wtr/Sewer 8,576.80 17,500.00 (8,923.20) 49.01 Total other (76,342.57) 72'79 Deduct: 204,254.14 280,596.71 0.00 0.00 Amts for & School boards 0'00 Appropriations from reserves 0,00 Municipal fund balances, begin ning of year 0.00 X00 To be used to offset(recovered 000. 0.00 from taxation or user charges $ (186,130.73) $ 78.86 Total financing available $ 694,222.63 $ 880,353.36 during the year --- APPLIED TO: (63,621.24) 74.34 protection CURRENT OPERATIONS 184,311.52 247,932.76 32.51 General tevtrnnent 9,532.44 29,325.00 (19,792.56) Fire protection (1,821.54) 88.06 Other protection to persons 13,436.46 15,258.00 79.77 and property 93,616.55 117,351.00 (23,734.45) 7 Sanitaryatatsieservices 108,141.38 144,945.00 (36,803.62) 74.6170.96 sewers 68,318.71 96,273.00 (27,954.29) 70.96 Waterworks system 44,753.59 60,697.00 (15,943.41) 80.873 Garbage collectionu89,896 72 111,162.00 (21,265.28) 80. 7 Recreation & culture services 19,813.62 21,500.00 (1,686.38) Planning and Developmentr631,820.99 844,443.76 (212,622.77) 74.82 Total Current Operations (7,500.00) 0.00 CAPITAL OPERATIONS 0.00 7,500.00 94.88 Roadways 2,000.00 (102.50) 0.00 Recreationen cultureupntrvices 1,890.00 6,300.00 (6,300.00) 0.00 78.76 Fire Fighting equipment 14,964.09 19,000.00 (4,035.91) Total 16,861.59 34,800.00 (17,938.41) 48.45 Total Capital Operations 0.00 0.00 0.00 73.78 0.00 (230,560.00) Net appropriations to reserves 64- 8 682 58 879,243.76 TOTAL CURRENT & CAPITAL Capital operations not yet $ 64 $ 879,243.76 0.00 0.00 0.00 $�73 7g financed 0.00 g (230,561.10) TOTAL APPLICATIONS - YEAR �- $ 4,104.19 SURPLUS (DEFICIT) $ 45,540.05 $ 1,109.60 $ 44,430.45 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 User Charges/Grants YTD Oct 31 Budget 1993 Left to Spend % Spent $ 0.00 $ 100.00 $ 12,852.00 $ 12,852.00 0.00 100.00 BellBeCanm - GIL 270.30 270.30 96.00 launches s GIL 4,032.00 4,200.00 (168.00) 75.00 Boat launches 375.00 500.00 (125.00) 72 00 BTA 2,000.00 (142.40) Building permits 1,857.60 100.00 (25.00) 75.00 75.00 (4,000.00)( 75.00 Commissioner signatures 2,000.00 6,000.00100.003 Development Charges 5,915.67 0.00 Dockage fees 5,915.672 (8.00) 99.20 992.00 1,000.00 200.00 113.33 Dog tags 1,700.00 1,500.00 0.00 East BeachMarket 0.00 2,500.00 (2,500.00) 88.40 Farmers' 265.20 300.00 (34.80) 83.33 Municipalux income 10,000.00 12,000.00 (2,000.00) 81 38 Library Marina 4,257.75 5,200.00 (942.25) 100.521 Lottery Leasei - County 6,031.00 6,000.00 31.00 Licences 500.00 (230.00) 54.00 270.00 (2,076.44) 70.34 Minor Variances 4,923.56 7,000.00 5.95 Miscellaneous 250.00 4,200.00 (3,950.00) 65.95 Municipal Services 5,106.12 8,000.00 (2,893.88) 100.003 MOE 7,500.00 7,500.00 0.00 Non-ProfittpHousingi700.00 (265.95) 62.01 Photocopier income 434.05 891.00 105.24 17,891.00 17,000.00 72.505 Specialr Events 580.00 800.00 (220.00) 72.50 Tax certificates 243.27 600.00 (356.73) 40.55 Tax collection charges 3,102.67 3,200.00 (97.33) 93.43 Tax96 rsalesr19,620.00 21,000.00 (1,380.00) Village park 25.00 (11.50) 54.00 Village mugs 13.50 (90.00) 40.00 60.00 150.00 100.00 Village pins 1,000.00 1,000.00 0.00 Wharfinger lease Work ordercertificates300.00 20.00 106.67 320.00 (205.00) 65.83 Zoning certificates 395.00 600.00 15,550.00 (2,851.66) 81.66 Museum Board 12,698.34 (28,622.56) 72.09 Recreation Board 73,919.44 102,542.00 Total income - other $ 198,950.47 $ 251,004.97 $ (52,054.50) $ 79.26 PROVINCIAL GRANTS: 40,000.004,800.00) 63.00 Roads grant 25,200.00 (114,800.00) 0.00 0.00 1,800.00 100.00 StudentGrants .00 350.00 0.00 Ontario sonye350 ggiay (67,646.00) 36.18 Unconditional grants 38,354.00 106,000.00 (84,246.00) 43.13 TOTAL PROVINCIAL GRANTS 63,904.00 148,150.00 FEDERAL GRANTS: Dredging grant 6,418.35 17,200.00 (781.65) 89.14 737.10 737.10 0.00 100.001 0.000.00 Recycling grant 10,000.00 (10,000.00) Community Futures17,937.10 (10,781.65) 39.89 TOTAL FEDERAL GRANTS 7,155.45 OTHER MUNICIPALITIES: 3,333.00 0.00 100.00 Bayham Township Recycling 3,333.00 0.00 County - Urban Roads Rebate 0.00 5,000.00 (5,000.00) 0.00 LPRCA (Harbour & Others) 0.00 0.00 0.00 8,333.00 (5,000.00) 40.00 TOTALO GRANTS FROM OTHER 3,333.00 OTHER: 50 (5,4 6,000.00 .00) 9.17 Donations 550.00 ,450 00) 62.76 313.78 500.00 0.00 water/sewer Bank intereste0.00 8,000.00 (8,000.00) Penalties - taxes 3,000.00 (1,774.25) 40.86 Penalties - w 1,225.75 TOTAL OTHER 2,089.53 17,500.00 (15,410.47) 11.94 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 User Charges/Grants YTD Oct 31 Budget 1993 Left to Spend % Spent TAXATION FROM OTHER GOVT: LOBO L $ 1,384.20 $ 3,000.00 $ (1,615.80) $ 46.14 MNR - GIL4,697745.17.37 10,400.00 (5,702.63) $ 45.38 Total Taxation from other govt $ 6,081.57 $ 13,400.00 $ (7,318.43) THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Fire Department expenses YTD Oct 31 Budget 1993 Left to Spend % Spent FIRE DEPARTMENT EXPENSES: Building maintenance $ 1,072.90 $ 1,200.00 $ (127.10) $ 89.41 Equipment 1,142.79 1,150.00 (7.21) 99.37 Equip. repair 671.88 1,400.00 (728.12) 47.99 Gasoline 223.91 250.00 (26.09) 89.56 Heating fuel 1,398.56 2,800.00 (1,401.44) 49.95 Hydro 996.02 900.00 96.02 110.67 Material 476.14 1,000.00 (523.86) 47.61 Memberships 91.60 200.00 (108.40) 45.80 Pager/Radio Systems 346.00 500.00 (154.00) 69.20 Subscriptions 34.08 75.00 (40.92) 45.44 Telephone 1,447.25 2,000.00 (552.75) 72.36 Training 900.00 1,800.00 (900.00) 50.00 Truck Repairs 0.00 750.00 (750.00) 0.00 Wages 485.00 15,000.00 (14,515.00) 3.23 Water/Sewer 246.31 300.00 (53.69) 82.10 TOTAL EXPENSES - FIRE DEPT. $ 9,532.44 $ 29,325.00 $ (19,792.56) $ 32.51 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Garbage Collection expenses YTD Oct 31 Budget 1993 Left to Spend % Spent GARBAGE COLLECTION SERVICES: Garbage collection $ 30,921.64 $ 37,497.00 $ (6,575.36) $ 82.46 Recycling 13,132.63 22,000.00 (8,867.37) 59.69 Waste management 699.32 1,200.00 (500.68) 58.28 TOTAL EXPENSES - GARBAGE $ 44,753.59 $ 60,697.00 $ (15,943.41) $ 73.73 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 General Government expenses YTD Oct 31 Budget 1993 Left to Spend % Spent GENERAL GOVERNMENT: Administration - CPP empr $ 1,278.55 $ 1,500.00 $ (221.45) $ 85.24 Administration - insurance 1,954.19 3,000.00 (1,045.81) 65.14 Administration - OHT 453.48 900.00 (446.52) 50.39 Administration - salaries 36,801.55 44,330.00 (7,528.45) 83.02 Administration - UIC 2,513.93 3,000.00 (486.07) 83.80 Auditor 11,180.23 12,000.00 (819.77) 93.17 Bank charges 711.00 800.00 (89.00) 88.88 Beautification 2,923.26 3,000.00 (76.74) 97.44 Cleaning - Library 468.67 1,300.00 (831.33) 36.05 Cleaning - office 1,276.53 2,000.00 (723.47) 63.83 Cleaning - OPP office 490.83 750.00 (259.17) 65.44 Computer assistance 4,142.15 5,000.00 (857.85) 82.84 Computer software 1,489.77 2,000.00 (510.23) 74.49 Council remuneration 13,698.90 18,000.00 (4,301.10) 76.11 Council travel expenses 40.79 250.00 (209.21) 16.32 Courier 502.63 750.00 (247.37) 67.02 Donations 1,500.00 1,500.00 0.00 100.00 EYC - OHT 78.20 78.20 0.00 100.00 Farmers' Market 3,092.10 2,500.00 592.10 123.68 Forms 246.20 250.00 (3.80) 98.48 Harbour - Dredging 13,161.17 15,000.00 (1,838.83) 87.74 Heating - Library 363.91 700.00 (336.09) 51.99 Hydro - East Beach 201.75 500.00 (298.25) 40.35 Hydro - Library 765.87 1,150.00 (384.13) 66.60 Hydro - office 1,986.19 2,850.00 (863.81) 69.69 Hydro - trailer park 1,509.88 2,000.00 (490.12) 75.49 Inner harbour taxes 0.00 3,200.00 (3,200.00) 0.00 Insurance - Village 5,345.61 5,200.00 145.61 102.80 Land Purchase 1.00 1.00 0.00 100.00 Legal 7,092.70 11,000.00 (3,907.30) 64.48 Loan interest 8,619.86 10,500.00 (1,880.14) 82.09 Maintenance - East Beach 3,284.31 4,000.00 (715.69) 82.11 Maintenance - Library 317.52 600.00 (282.48) 52.92 Maintenance - Office 923.49 1,500.00 (576.51) 61.57 Maintenance - Trailer park 40.03 500.00 (459.97) 8.01 Memberships 571.36 750.00 (178.64) 76.18 Miscellaneous - gen. govt. 4,109.66 4,000.00 109.66 102.74- Office Equipment 133.16 250.00 (116.84) 53.26 Office supplies 4,720.44 5,000.00 (279.56) 94.41 Photocopier lease 3,557.05 5,000.00 (1,442.95) 71.14 Postage 1,432.42 2,800.00 (1,367.58) 51.16 Promotion/Advertising 8,351.84 8,000.00 351.84 104.40 Publications 305.15 500.00 (194.85) 61.03 Seminars 298.50 1,000.00 (701.50) 29.85 Special events 17,610.13 17,323.56 286.57 101.65 Small craft harbours 0.00 3,800.00 (3,800.00) 0.00 Subscriptions 417.28 450.00 (32.72) 92.73 Tax Collections 1,357.44 2,000.00 (642.56) 67.87 Tax forms 467.97 500.00 (32.03) 93.59 Telephone - fax 352.84 600.00 (247.16) 58.81 Telephone - Library 17.75 50.00 (32.25) 35.50 Telephone - office 4,366.75 6,000.00 (1,633.25) 72.78 Telephone - OPP 278.22 500.00 (221.78) 55.64 Trailer park expenses 127.85 500.00 (372.15) 25.57 Training & Education 0.00 1,000.00 (1,000.00) 0.00 Travel expenses 2,868.72 3,500.00 (631.28) 81.96 Water/sewer - Library 246.31 500.00 (253.69) 49.26 Water/sewer - office 246.31 500.00 (253.69) 49.26 Water/sewer - trailer park 743.20 500.00 243.20 148.64 - Wharfinger 0.00 2,200.00 (2,200.00) 0.00 Worker's Compensation Board 3,274.92 4,100.00 (825.08) 79.88 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 General Government expenses YTD Oct 31 Budget 1993 left to Spend % Spent Alloc'n to Working Capital $ 0.00 $ 3,000.00 $ (3,000.00) $ 0.00 P & I on long term debt 0.00 9,000.00 (9,000.00) 0.00 Alloc'n to Fire Truck Reserve 0.00 3,000.00 (3,000.00) 0.00 TOTAL EXPENSES - GEN. GOV'T $ 184,311.52 $ 247,932.76 $ (63,621.24) $ 74.34 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Planning & Development expense YTD Oct 31 Budget 1993 Left to Spend % Spent PLANNING & DEVELOPMENT Architect $ 9,597.27 $ 11,500.00 $ (1,902.73) $ 83.45 General planning 2,510.56 4,000.00 (1,489.44) 62.76 Marina planning 7,705.79 6,000.00 1,705.79 128.43 Surveyor - Land 0.00 0.00 0.00 0.00 TOTAL EXPENSES - P & D $ 19,813.62 $ 21,500.00 $ (1,686.38) $ 92.16 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Other Protection expenses YTD Oct 31 Budget 1993 Left to Spend % Spent Building inspector courses $ 667.00 $ 100.00 $ 567.00 $ 667.00 Building inspector - pay 10,353.43 12,258.00 (1,904.57) 84.46 Dog tags - purchase 316.03 350.00 (33.97) 90.29 Dog Catcher - pay 2,060.00 2,500.00 (440.00) 82.40 Membership - building 40.00 50.00 (10.00) 80.00 Telephone - build inps. 0.00 0.00 0.00 0.00 TOTAL OTHER PROTECTION EXPENSE $ 13,436.46 $ 15,258.00 $ (1,821.54) $ 88.06 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Recreation & Museum Boards YTD Oct 31 Budget 1993 Left to Spend % Spent RECREATION BOARD: Recreation Revenue: Bank Interest $ 101.48 $ 100.00 $ 1.48 $ 101.48 Baseball fees 284.90 260.00 24.90 109.58 Beer Tent revenue 13,456.98 13,500.00 (43.02) 99.68 Day Camp Revenue 2,593.10 2,600.00 (6.90) 99.73 Donations 3,235.03 3,400.00 (164.97) 95.15 Miscellaneous revenue 10.00 0.00 10.00 0.00 Nevada Proceeds 50,158.00 71,182.00 (21,024.00) 70.46 Park Booth Revenue 0.00 1,000.00 (1,000.00) 0.00 Province of Ontario Grant 0.00 6,000.00 (6,000.00) 0.00 Sports Activities 690.00 1,000.00 (310.00) 69.00 Tub Daze Entrance fees 3,139.95 3,200.00 (60.05) 98.12 Vendor Fees 250.00 300.00 (50.00) 83.33 Total revenue - Rec Board $ 73,919.44 $ 102,542.00 $ (28,622.56) $ 72.09 Recreation Expenses: Advertising/Promotion 72.00 300.00 (228.00) 24.00 Telephone - Ball park 151.20 150.00 1.20 100.80 Hydro - Ball park 753.02 1,000.00 (246.98) 75.30 Ball park water/sewer 288.55 300.00 (11.45) 96.18 Bank charges 25.63 50.00 (24.37) 51.26 Baseball teams 7,111.88 6,000.00 1,111.88 118.53 Building/land maintenance 434.74 7,000.00 (6,565.26) 6.21 Day camp expenses 1,105.43 1,000.00 105.43 110.54 Donations to others 300.00 1,000.00 (700.00) 30.00 Lottery licences 3,024.00 3,888.00 (864.00) 77.78 Miscellaneous 1,823.80 2,000.00 (176.20) 91.19 Nevada tickets 14,420.14 14,519.00 (98.86) 99.32 Nevada tickets - commission 11,444.16 16,162.00 (4,717.84) 70.81 Salaries 3,576.56 3,743.00 (166.44) 95.55 Salaries - OHT 38.09 50.00 (11.91) 76.18 Santa Claus Parade 116.76 2,500.00 (2,383.24) 4.67 Supplies 537.39 1,000.00 (462.61) 53.74 Tub Daze 27,185.08 26,700.00 485.08 101.82 Recreation Director (Student) 0.00 4,200.00 (4,200.00) 0.00 Total expenses - Rec. Board 72,408.43 91,562.00 (19,153.57) 79.08 Surplus/Deficit $ 1,511.01 $ 10,980.00 $ (9,468.99) $ 13.76 MUSEUM BOARD: Revenue - Museum: Fund Raising 3,182.65 3,750.00 (567.35) 84.87 Bank interest 13.05 50.00 (36.95) 26.10 Canada Day revenue 0.00 150.00 (150.00) 0.00 Entrance Fee - Museum 3,602.95 3,600.00 2.95 100.08 Miscellaneous 4,899.69 3,000.00 1,899.69 163.32 Provincial Grant 1,000.00 0.00 1,000.00 0.00 Seed Grant 0.00 5,000.00 (5,000.00) 0.00 Total revenue - Museum $ 12,698.34 $ 15,550.00 $ (2,851.66) $ 81.66 Museum Expenses: Bank Charges 143.87 150.00 (6.13) 95.91 Cost of Ashtabula prints 1,388.54 1,200.00 188.54 115.71 Lighthouse - Hydro 219.92 250.00 (30.08) 87.97 Miscellaneous 1,674.52 1,800.00 (125.48) 93.03 Museum Maintenance 3,377.34 4,500.00 (1,122.66) 75.05 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Recreation & Museum Boards YTD Oct 31 Budget 1993 Left to Spend % Spent Museum advertising $ 786.14 $ 800.00 $ (13.86) $ 98.27 Museum - heating 301.84 380.00 (78.16) 79.43 Hydro - Museum 742.37 1,000.00 (257.63) 74.24 Museum - office supplies 255.73 200.00 55.73 127.87 Museum - telephone 104.32 250.00 (145.68) 41.73 Museum - water/sewer 249.61 500.00 (250.39) 49.92 Staff - OHT 57.21 120.00 (62.79) 47.68 Staff salaries 8,186.88 8,450.00 (263.12) 96.89 Victoria day expenses 0.00 0.00 0.00 0.00 Total expenses - Museum 17,488.29 19,600.00 (2,111.71) 89.23 Surplus/Deficit $ (4,789.95) $ (4,050.00) $ (739.95) $ 118.27 TOTAL EXPENSES - REC & MUSEUM $ 89,896.72 $ 111,162.00 $ (21,265.28) $ 80.87 Total surplus/deficit r & m $ (3,278.94) $ 6,930.00 $ (10,208.94) $ (47.32) THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Transportation services (exp) YTD Oct 31 Budget 1993 Left to Spend % Spent TRANSPORTATION SERVICES: Christmas lights - install $ 122.62 $ 170.00 $ (47.38) $ 72.13 Equipment 860.12 1,000.00 (139.88) 86.01 Equipment rentals 725.00 1,000.00 (275.00) 72.50 Equipment repair - roads 5,565.64 7,000.00 (1,434.36) 79.51 Gasoline - Roads 1,690.55 2,000.00 (309.45) 84.53 Grass cutting 400.00 400.00 0.00 100.00 Heating - roads 515.08 690.00 (174.92) 74.65 Hydro - roads 617.68 1,000.00 (382.32) 61.77 Maintenance - shop 3,052.80 4,000.00 (947.20) 76.32 Material - roads 9,799.89 15,000.00 (5,200.11) 65.33 Material - shop 1,226.55 2,000.00 (773.45) 61.33 Roads - clearing 3,868.43 0.00 3,868.43 0.00 Roads - CPP 902.15 1,200.00 (297.85) 75.18 Roads - insurance 1,584.09 1,700.00 (115.91) 93.18 Roads - OHT 391.54 800.00 (408.46) 48.94 Roads - UIC 1,752.10 2,200.00 (447.90) 79.64 Sand/Salt 1,369.18 2,000.00 (630.82) 68.46 Snowplowing 982.15 1,500.00 (517.85) 65.48 Street light hydro 4,564.44 6,000.00 (1,435.56) 76.07 Street lights - repair 2,126.29 4,000.00 (1,873.71) 53.16 Telephone - roads 193.39 250.00 (56.61) 77.36 Truck repairs - Roads 204.79 500.00 (295.21) 40.96 Vehicle licences 25.00 110.00 (85.00) 22.73 Roads - Wages 50,830.76 62,531.00 (11,700.24) 81.29 Water/sewer - roads 246.31 300.00 (53.69) 82.10 TOTAL EXPENSES - ROADS $ 93,616.55 $ 117,351.00 $ (23,734.45) $ 79.77 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Sewage Works expenses YTD Oct 31 Budget 1993 Left to Spend % Spent SEWER EXPENSES: Auditor $ 3,240.45 $ 3,000.00 $ 240.45 $ 108.02 Postage 813.13 1,000.00 (186.87) 81.31 Salaries 12,654.05 18,485.00 (5,830.95) 68.46 Staff support 0.00 5,000.00 (5,000.00) 0.00 Sewage plant hydro 540.53 1,000.00 (459.47) 54.05 Sewage plant telephone 24.30 100.00 (75.70) 24.30 Sewer precepts 90,868.92 116,360.00 (25,491.08) 78.09 TOTAL EXPENSES - SEWAGE $ 108,141.38 $ 144,945.00 $ (36,803.62) $ 74.61 THE CORPORATION OF THE VILLAGE OF PORT BURWELL FINANCIAL STATUS AS AT OCTOBER 31, 1993 Water Works expenses YTD Oct 31 Budget 1993 Left to Spend % Spent WATER EXPENSES: $ 108.02 Auditor $ 3,240.46 $ 3,000.00 $ 240.460.00 Capital Projects/Debt Report 0.00 15,000.00 (15,000.00) 1 77. 0 2,310.25 1,300.00 1,010.25 41.31 Meters 413.13 1,000.00 (586.87) Postage wfat w/s bills charge ges 19 635.14 20,000.00 (364.86) 98.18 Precepts 21,605.57 25,848.00 ly w Monthly (4,242.43) 83.59 (385.06) 61.49 Repairs to system 614.94 1,000.00 69 49 Salaries 17,120.85 19,125.00 (2,004.15) 67.57 Engineering 3,378.37 5,000.00 (1,621.63) 0.00 Appropriation to Reserves 0.00 5,000.00 (5,000.00) TOTAL EXPENSES - WATER $ 68,318.71 $ 96,273.00 $ (27,954.29) $ 70.96 MINUTES MUSEUM BOARD MEETING - NOVEMBER 2, 1993 Members present : D. Mason - Chairperson G . Loucks - Council Representive B. Smith S . Elliot M. Webster B. Bradfield G. Stephenson Business arising out of minutes of October 5, 93: - David reported he had spoken to David Free regarding the financial statement headings . Gord Loucks will take this matter up in Council . - Nevada Tickets - Gord Craig, new owner of the former Harbour Restaurant has indicated that he will sell Nevada tickets for the Museum when it is opened. - Coast Guard boat Spume - A letter has been received from the district supervisor stating that our request for this vessel has been forwarded to the proper authorities . - Items belonging to Ron Bradfield - David and Ron have looked over these items and a decision has been made as to what items would be suitable for our museum. - David has replaced the lightbulb in the lighthouse with a 100W. - Omission .- Fund raising Dinner - Spring of 1994. - Bonnie moved the adoption of the minutes . Seconded by Bob . Financial Report: Shows a deficit of $4, 707 .60 However, another $3, 600 is still to come from grants ($2, 800 plus $800 .00) - A discussion was held on a proposed museum budget for 1994. Dave would like to propose a budget whereby council would allot a subsidy and the Board be responsible for raising the balance . Gord will present this to Council . New Business : - Bonnie reported that 63 Ashtabula prints have been sold . She also stated that Tillsonburg News has interviewed Debbie Black for a later edition of the paper regarding her painting and the limited edition prints . - Post Cards - Laura Harding of Harbour Restaurant has given the museum all of her post cards when she sold her business . Dave will write a thank you letter . - S .W.O .T .A. - Dave reported that it is time to place an ad in the Museum and Gal.bries flyer for 1994. The cost is $95 .00 . Moved by Mary and seconded by Gloria that the Port Burwell Museum Board be included in the 1994 brochure (renewing a continued expense . /2 November Minutes - p .2 Lioness Craft Show: Dave reported that he will be having a table at the craft sale in Vienna and will include the Ashtabula prints and hasti-notes on his table . - Christmas Parade - Theme: "Country Christmas" - Dec . 4th - An appropriate float will be built for the parade . - Lighthouse Lighting- - The musical:' program and talks by the ministers will be at the Gazebo this year. After the program the lights will be turned on at the lighthouse . Cider etc . will be served in the shed beside the lighthouse . Bonnie will contact the school choir and Dave will ask Carolyn Deutsch to assist with her keyboard . Debbie Polyak will be asked to sing again. Mary will acquire the Carol sheets . Gloria and Bonnie will look after the greenery, lights and urns . The Triad singers will be asked . A brief meeting was planned for Tuesday, Nov . 30th for final arrangements . - Fund Raising Dinner: Spring, 1994. A date will be set at a later meeting. Suggestions were discussed concerning a guest speaker. - Bob Smith moved the meeting be adjourned, seconded by Gloria. - Next regular meeting - Tuesday, December 7th, 7 :30 p .m. Village of Port Burwell Council Minutes November 23, 1993 7:30 p.m. Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of October 20, 1993 Special Council Meeting See attached resolutions. 2. Adoption of Minutes of October 26, 1993 Council regular Council Meeting - Resolution See attached resolutions. 3. Adoption of Minutes of October 28, 1993 Special Council Meeting See attached resolution. 4. Adoption of Minutes of November 9, 1993 regular Council Meeting - Resolution See attached resolution. 5. Correspondence Waste Reduction Week Tabled. Township of Southwold - Municipal Occupational Health and Safety Additional information to be forwarded before a position will be established by Council. Assessment Review Board Correspondence was circulated for everyone's perusal. CMHC- Home Adaption for Seniors Notification is to be posted. Green Lane Environmental Group Councillor Hevenor is to advocate the opening of the Green Lane Landfill Site. (Queen's Park) The bus trip will be courtesy of Green Lane Environmental Group. 6. Water Supply - Village of Port Burwell - Memo D. Free -Proposed Resolution See attached resolutions. 7. Department of Fisheries and Oceans -By-Law 93-17-Amend Lease Agreement By-Law passed. f ` cont'd -, z page 2. 8. Telephone Gross Receipt Tax The letter was found to be satisfactory and was signed by Reeve Nesbitt. 9. Transfer to Fire Truck Reserve Fund -Resolution See attached resolutions. 10. Approval of Accounts Payable -Resolution See attached resolutions. 11. Financial Reporting & Results - See Attached Report The Village is tracking very well to its' budget. 12. M.O.E. Negotiations - Sewage Treatment Facility Budget -Update A meeting was held in the Municipal Office on November 23, 1993 to discuss, in detail, the budget. There are currently a number of questions which Ministry of the Environment is to answer with regards to their proposed budget and they are to be forwarded in the immediate future. 13. Committee Updates County Councillor Nesbitt attended his first County Council meeting on November 23, 1993 and received a warm welcome from everyone. It was identified that the rabies program may be mandatory. Fire Department No report. Recreation Board The Recreation Board is continuing preparation for the Santa Claus Parade. Museum Board The Museum Board is preparing their float for the Santa Claus Parade. Roads Koolen Electric has installed the Christmas lights, and as well they have fixed some other lights in the Village. It was noted that there are other lights which need to be repaired/replaced. Community Policing Comments on the letter from Mr. George Allin, with regards to the events of Halloween. Cause/Implementation Committee No report. cont`d page 3. 14. Old Business Pursuant to a letter from August of 1993 with regards to the east Elgin amalgamation by Councillor Pearson, an explanation was provided that this was an organization for shared services for communities in east Elgin, not a formal amalgamation. There is to be a meeting held on January 9, 1993 to discuss the way in which services can be shared, which includes equipment,personnel, expertise etc. 15. New Business 16. Committee of the Whole See attached resolutions. 17. Adjournment See attached resolutions. Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 170 Resolution November 23, 1993 MOVED BY. i , _ SECONDED BY. ir BE IT RESOLVED, the Council of the Village of Port B ell approves the minutes of the October 20, 1993 Special Coil Meetin . r" AtitA UNANIMOUSLY: _IL[ 1 Aa? Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY: —~ SECONDED BY: C „ BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the November 9, 1993 Regular Council Meeti" . /:f UNANIMOUSLY: t s Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY: „4,11.N.Viiilli SECONDED BY. 01,,.____417‘. _ BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the October 26, 1993 Regular Council eting. / UNANIMOUSLY: / I " p G Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY: SECONDED BY.• BE IT RESOLVED, the Council of the Village of Port B rwell approves the minutes of the October 2&; 1993 Special Coun Meeting. / UNANIMOUSLY: A , J V Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY: '�A _ SECONDED BY. I 1 WHEREAS there is a leak in the water supply pipe in the Otter Creek in the vicinity of County Road #42, the Village of Port Burwell is currently receiving its' water supply along Highway #19 from Vienna, The Council of the Village of Port Burwell has decided to defer the repair of the leak with the anticipation of financial assist'nce from the Ontario Clean Water Agency during the first quarter of 1994. UNANIMOUSLY: SIL % r Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY.• SECONDED BY. 1 y` , BE IT RESOLVED, the Council of the Vil age of Port Burwell pursuant to the By-Law 91-29 hereby consents to transfer , .00 o e Fir' True Reserve Fund forthwith. UNANIMOUSLY: --d 41 ,//rA( Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY. _`111/ SECONDED BY. (50 BE IT RESOLVED, Council approves the accounts payable and the financial reporting, as amended. ;;a Taf�% . .cr o VC/ 2,38. /7 11)47 UNANIMOUSLY: / G / / , ��►i Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY. _.-M S mayar SECONDED BY. ` 111M-1. L BE IT RESOLVED, the Council of the Corporation of the Village of Port Burwelimoves.into Committee of the Whole appointing Chairperson: �s ,6-/6-41 )i�C(' UNANIMOUSLY. AVIry [-\CiVl4 IC ,` 1: . \ Setup: Accounts Payable SAFETY 17 Nov 93 Accounts Payable Beg: 00 000 00 End: 30 Nov 93 Type: A GENERAL VILLAGE: 345990 Ontario Ltd. 2 , 475. 15 < Advance--Conta n-er of Canada 13 , 9443=-56- , , , Airmap 3 , 9-4-6-56- Airmap Surveys Ltd. 16, 585. 00 Amtelecom Inc. 230. 91 Barber Fuels Ltd. 455. 88 Bennett Stationery Ltd. 247 . 74 Canadian Assoc. of Fire Chiefs 41. 52 CIBC Visa Centre 175. 62w Concord Consultants 35. 17 C•o rnt ---o-f-_-E ig i n 70-v9-7-- - Day-Timers -D-:-97----- Day-Timers of Canada Ltd. 66. 57 )0K _ Elgin Cty Board of Education 127:3-0--- Jackson, Ruth 150. 00 Jimmi Jons - Jim Kershaw 74 . 15 K & K Locksmiths 305. 33 Laemer' s Trucking 584 . 60 McCann, Bruce Architect 1, 611. 22 OE London Inc. 643 . 08 Office World 242 . 50 Ontario Hydro 2 , 748. 17 Ontario Municipal Board 125. 00 Port Burwell Home Hardware 441. 50 Purolator Courier Ltd. 44 . 29 Recycle- London 603 . 5G Sanitary--Collection Services 22 ,737. 54 51�. 1� /r ----- Shell Canada Products Limited 267 . 24 Siskind, Cromarty, Ivey & Dowl 3 , 022 . 57 Sportswood Printing 53 . 07 St. John Ambulance 15. 00 TCG Materials Limited 971. 47 -T-r-e-asu-rer-e—Ontario -- ----- -- --- 29,735: 00 ( Tyson Allan J. 22 . 40 Van Den Eeckhout, Doris 45. 00 Vienna Home Center Ltd. 22 . 86 Village of Port Burwell 588 . 20 Whitney, Donald 200. 00 Wiebe Electrical Services 3 , 103 . 97 RECREATION BOARD: MUSEUM BOARD: Aylmer Express 25. 17 '-ioa3 ' II ,j,; =-=- Village of Port Burwell 99 . 60 J P/ • ) TOTAL ACCOUNTS PAYABLE _ ip i' ,i',''7 4.A 1 I .2 Description Beg: 00 000 00 End: 30 Nov 93 Type: A Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY: i P inIMILF SECONDED BY: v.\`GUa*?wl BE IT RESOLVED, the Council of the Corporation of the Village of Port Burwell moves out of Committee of the Whole. CARRIED: Village of Port Burwell Post Office Box #10 21 Pitt Street Port Burwell, Ontario NOJ 1 TO Resolution November 23, 1993 MOVED BY. Cindy Allin SECONDED BY: Ed Epple BE IT RESOLVED, the Council of the Village of Port Burwell hereby moves to adjourn UNANIMOUSLY: Reeve Tom Nesbitt Analysis: Balance Sheet SAFETY 17 Nov 93 Balance Sheet (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: H End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : —i End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference ASSETS Cash - Unrestricted 17 , 161. 75 0. 00 17 , 161. 75 Taxes Receivable 117 , 666. 69 0. 00 117 , 666. 69 Water & Sewer Receivable 51, 000. 26 0. 00 51, 000. 26 User Charges Receivable 0. 00 0 . 00 0. 00 Accounts Receivable 18 , 466. 53 0 . 00 18, 466. 53 TOTAL CURRENT ASSETS 204 , 295. 23 0 . 00 204, 295. 23 Cash - Restricted 6, 000. 00 0. 00 6, 000. 00 TOTAL ASSETS 210, 295. 23 0. 00 210, 295.23 LIABILITIES Temporary Loans 110, 000. 00 0. 00 110, 000. 00 Acc 'ts Pble & Accrued Liab. 102 , 536. 68 0. 00 102 , 536. 68 GST Payable 5, 143 . 15- 0. 00 5, 143 . 15- Payroll Deductions Payable 5, 126. 39 0. 00 5, 126. 39 Vacation Pay Payable 3 , 633 . 46 0. 00 3 , 633 .46 Other current liabilities 1, 193 . 00 0 . 00 1, 193 . 00 TOTAL LIABILITIES 217 , 346. 38 0 . 00 217, 346. 38 FUND BALANCES Capital Operations not finance 0. 00 0. 00 0. 00 Reserve General 45, 307 . 00 0. 00 45, 307 . 00 Reserve for Fire Truck 6, 000. 00 0. 00 6, 000. 00 TOTAL FUNDS 51, 307 . 00 0 . 00 51, 307 . 00 TOTAL LIABILITIES & FUNDS 268 , 653 . 38 0 . 00 268, 653 . 38 Surplus \ Deficit - Operations 73 , 422 . 49 1, 109 . 60 72 , 312 . 89 TOTAL LIABILITIES & FUNDS 342 , 075. 87 1, 109 . 60 340, 966. 27 Proof (Internal Use Only) 131, 780. 64- 1, 109 . 60- 130, 671. 04- Description Actual Budget Difference Analysis: Consolidated Stmt of Operation SAFETY 17 Nov 93 Consolidated Stmt of Operation (1) (2) (3) Begin 01 Jan 93 01 Jan 93 01 Jan 93 Period 1 : H End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 01 Jan 93 Period 2 : -1 End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference SOURCES OF FINANCING Taxation and user charges: Residential taxation 414 , 954 . 49 406, 821. 00 8, 133 .49 Comm. & ind. taxation 47 , 137 . 87 43 , 443 . 00 3 , 694 .87 Business taxation 14 , 523 . 10 15, 143 . 00 619 .90- Taxation from other government 22 , 426. 71 13 , 400. 00 9 , 026.71 Water & sewer billings 183 , 596. 44 239 , 218 . 00 55, 621.56- User charges 222 , 273 . 50 251, 004 . 97 28, 731.47- Total taxation & user charges 904 , 912 . 11 969 , 029 . 97 64 , 117 . 86- Grants: Province of Ontario 70, 861. 24 148 , 150. 00 77, 288. 76- Government of Canada 7 , 155. 45 17 , 937 . 10 10, 781. 65- Other municipalities 3 , 333 . 00 8 , 333 . 00 5, 000. 00- Total grants 81, 349 . 69 174 , 420. 10 93 , 070.41- Other: Sale of land 0. 00 0. 00 0. 00 Donations 1, 550. 00 6, 000 . 00 4 , 450. 00- Investment income 313 . 78 500. 00 186. 22- Penalties\Interest - Taxation 6, 487 . 27 8, 000 . 00 1, 512 . 73- Penalties\Interest - Wtr\Sewer 1, 225. 75 3 , 000. 00 1, 774 . 25- Total other 9 , 576. 80 17, 500. 00 7, 923 . 20- Deduct: Amts for Cty & School boards 204, 254 . 14 280, 596. 71 76, 342 .57- Appropriations from reserves 0. 00 0. 00 0. 00 Municipal fund balances, begin ping of year To be used to offset(recovered from taxation or user charges 0. 00 0. 00 0. 00 Total 0. 00 0. 00 0. 00 Total financing available during the year 791, 584 . 46 880, 353 . 36 88, 768 .90- APPLIED TO: CURRENT OPERATIONS General government 201, 137 . 90 247 , 932 . 76 46, 794 .86- Description Actual Budget Difference Analysis: Consolidated Stmt of Operation SAFETY 17 Nov 93 Description Actual Budget Difference Fire protection 10, 602 . 17 29, 325. 00 18,722 .83- Other protection to persons and property 11, 440. 46 15, 258 . 00 3 , 817 .54- Transportation services 101, 374 . 69 117 , 351. 00 15, 976. 31- Sanitary sewers 110, 879 . 46 144 , 945 . 00 34 , 065 . 54- Waterworks system 76, 778 . 86 96, 273 . 00 19, 494 . 14- Garbage collection 47 , 713 . 40 60, 697 . 00 12 , 983 . 60- Recreation & culture services 108 , 027 . 23 111, 162 . 00 3 , 134 .77- Planning and Development 21, 368 . 85 21, 500. 00 131. 15- Total Current Operations 689 , 323 . 02 844 , 443 . 76 155, 120. 74- CAPITAL OPERATIONS Roadways 8, 004 . 32 7 , 500. 00 504 . 32 Street lighting 0. 00 0 . 00 0. 00 Land 0. 00 0. 00 0. 00 Harbour 0. 00 0. 00 0. 00 Recreation & culture services 1, 897 . 50 2 , 000. 00 102 .50- Fire Fighting equipment 3 , 352 . 31 6, 300. 00 2 , 947 . 69- Water & Sanitary Sewer System 0. 00 0. 00 0. 00 Other 15, 584 . 82 19 , 000. 00 3 , 415. 18- Total Capital Operations 28, 838 . 95 34 , 800. 00 5, 961. 05- Net appropriations to reserves 0. 00 0. 00 0. 00 TOTAL CURRENT & CAPITAL 718, 161. 97 879 , 243 . 76 161, 081.79- Offset of operations 0 . 00 0. 00 0. 00 Capital operations not yet financed 0. 00 0. 00 0. 00 TOTAL APPLICATIONS - YEAR 718, 161. 97 879 , 243 . 76 161, 081.79- SURPLUS (DEFICIT) 73 , 422 . 49 1, 109 . 60 72 , 312 . 89 Description Actual Budget Difference Analysis: User Charges\Grants SAFETY 17 Nov 93 User Charges\Grants (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : H End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference Amtelecom - GIL 12 , 852 . 00 12 , 852 . 00 0. 00 Bell Canada - GIL 270. 30 270. 30 0. 00 Boat launches 4 , 032 . 00 4 , 200. 00 168 . 00- BTA 375. 00 500. 00 125. 00- Building permits 1, 964 . 60 2 , 000. 00 35. 40- Commissioner signatures 75 . 00 100. 00 25. 00- Development Charges 2 , 000. 00 6, 000. 00 4 , 000. 00- Dockage fees 5, 915. 67 5, 915. 67 0. 00 Dog tags 992 . 00 1, 000. 00 8 . 00- East Beach 1, 700. 00 1, 500. 00 200. 00 Farmers ' Market 0. 00 2 , 500 . 00 2 , 500. 00- Fax income 282 . 20 300. 00 17 . 80- Municipal Marina 10, 000. 00 12 , 000. 00 2 , 000. 00- Library Lease - County 4 , 257 . 75 5, 200. 00 942 . 25- Lottery Licences 6, 191. 00 6, 000. 00 191. 00 Minor Variances 270. 00 500. 00 230. 00- Miscellaneous 5, 003 . 56 7 , 000. 00 1, 996. 44- Municipal Services 6, 250. 00 4 , 200. 00 2 , 050. 00 MOE 5, 106. 12 8 , 000. 00 2 , 893 .88- Non-Profit Housing 7 , 500. 00 7 , 500. 00 0. 00 Ping & Devel 't Recovery 0. 00 0 . 00 0. 00 Photocopier income 465 . 65 700. 00 234 . 35- Special Events 17 , 891. 00 17 , 000. 00 891. 00 Tax certificates 625. 00 800. 00 175. 00- Tax collection charges 243 . 27 600 . 00 356.73- Tax sales 3 , 102 . 67 3 , 200 . 00 97 . 33- Telephone poles 0. 00 0. 00 0. 00 Trailer park 19 , 620. 00 21, 000. 00 1, 380. 00- Village mugs 13 . 50 25. 00 11. 50- Village pins 60. 00 150. 00 90. 00- Wharfinger lease 1, 000. 00 1, 000. 00 0. 00 Work order certificates 350. 00 300. 00 50. 00 Zoning certificates 425 . 00 600. 00 175. 00- Museum Board 15, 482 . 34 15, 550 . 00 67 . 66- Recreation Board 87, 957 . 87 102 , 542 . 00 14 , 584 . 13- Total income - other 222 , 273 . 50 251, 004 . 97 28, 731.47- Description Actual Budget Difference Analysis: User Charges\Grants SAFETY 17 Nov 93 Description Actual Budget Difference PROVINCIAL GRANTS: Roads grant 25, 200. 00 40, 000. 00 14 , 800. 00- Student Grants 6, 957 . 24 1, 800. 00 5, 157 . 24 EYC Grant 0. 00 0. 00 0. 00 Ontario pay equity 350. 00 350. 00 0. 00 Unconditional grants 38, 354 . 00 106, 000. 00 67, 646. 00- TOTAL PROVINCIAL GRANTS 70, 861. 24 148 , 150. 00 77 , 288 . 76- FEDERAL GRANTS: Dredging grant 6, 418 . 35 7 , 200. 00 781. 65- Recycling grant 737 . 10 737 . 10 0. 00 Community Futures 0. 00 10, 000 . 00 10, 000. 00- TOTAL FEDERAL GRANTS 7 , 155. 45 17 , 937 . 10 10, 781. 65- OTHER MUNICIPALITIES: Bayham Township Recycling 3 , 333 . 00 3 , 333 . 00 0. 00 County - Urban Roads Rebate 0. 00 5, 000. 00 5, 000. 00- LPRCA (Harbour & Others) 0. 00 0 . 00 0. 00 TOTAL GRANTS FROM OTHER 3 , 333 . 00 8 , 333 . 00 5, 000. 00- MUNICIPALITIES OTHER: Sale of Land 0. 00 0. 00 0. 00 Donations 1, 550. 00 6, 000. 00 4 , 450. 00- Bank interest 313 . 78 500. 00 186. 22- Penalties - taxes 0. 00 8 , 000. 00 8, 000. 00- Penalties - water\sewer 1, 225.75 3 , 000. 00 1, 774 . 25- TOTAL OTHER 3 , 089 . 53 17 , 500. 00 14, 410. 47- TAXATION FROM OTHER GOVT: LCBO - GIL 5, 435. 18 3 , 000. 00 2 , 435. 18 MNR - GIL 16, 991. 53 10, 400. 00 6, 591. 53 Total Taxation from other govt 22 , 426. 71 13 , 400. 00 9, 026. 71 1 Description Actual Budget Difference Analysis: Fire Department expenses SAFETY 17 Nov 93 Fire Department expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: H End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : —I End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference FIRE DEPARTMENT EXPENSES: Building maintenance 1, 072 . 90 1, 200. 00 127 . 10- Equipment 1, 142 . 79 1, 150. 00 7 . 21- Equip. repair 671. 88 1, 400 . 00 728 . 12- Gasoline 223 . 91 250 . 00 26 . 09- Heating fuel 1, 838 . 60 2 , 800 . 00 961. 40- Hydro 1, 131. 57 900. 00 231. 57 Material 476. 14 1, 000. 00 523 . 86- Memberships 91. 60 200. 00 108 . 40- Pager\Radio Systems 346. 00 500. 00 154 . 00- Subscriptions 74 . 16 75. 00 0.84- Telephone 1, 596. 71 2 , 000. 00 403 . 29- Training 1, 105. 00 1, 800. 00 695. 00- Truck Repairs 0. 00 750. 00 750. 00- Wages 485. 00 15, 000. 00 14, 515. 00- Water\Sewer 345. 91 300. 00 45. 91 TOTAL EXPENSES - FIRE DEPT. 10, 602 . 17 29 , 325. 00 18 , 722 . 83- Description Actual Budget Difference Analysis: Garbage Collection expenses SAFETY 17 Nov 93 Garbage Collection expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : —1 End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference GARBAGE COLLECTION SERVICES: Garbage collection 33 , 881. 45 37 , 497 . 00 3 , 615. 55- Recycling 13 , 132 . 63 22 , 000. 00 8, 867 . 37- Waste management 699 . 32 1, 200. 00 500. 68- TOTAL EXPENSES - GARBAGE 47, 713 . 40 60, 697 . 00 12 , 983 . 60- Description Actual Budget Difference Analysis: General Government expenses SAFETY 17 Nov 93 General Government expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: H End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : -I End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference GENERAL GOVERNMENT: Administration - CPP empr 1, 320. 43 1, 500 . 00 179 . 57- Administration - insurance 2 , 192 . 60 3 , 000. 00 807 .40- Administration - OHT 453 . 48 900. 00 446. 52- Administration - salaries 39 , 148 . 93 44 , 330 . 00 5, 181. 07- Administration - UIC 2 , 692 . 94 3 , 000. 00 307 . 06- Auditor 11, 305 . 23 12 , 000. 00 694 . 77- Bank charges 676. 04 800 . 00 123 . 96- Beautification 2 , 923 . 26 3 , 000. 00 76.74- Boardwalk\docks 0. 00 0. 00 0. 00 Cleaning - Library 513 . 67 1, 300 . 00 786. 33- Cleaning - office 1, 376. 53 2 , 000. 00 623 .47- Cleaning - OPP office 540. 83 750. 00 209. 17- Computer assistance 4 , 176. 10 5, 000 . 00 823 . 90- Computer software 1, 556. 36 2 , 000. 00 443 . 64- Council remuneration 13 , 698 . 90 18, 000. 00 4, 301. 10- Council travel expenses 40. 79 250. 00 209 .21- Courier 545. 37 750. 00 204 . 63- Donations 1, 500. 00 1, 500. 00 0. 00 EYC Wages 0. 00 0 . 00 0. 00 EYC - deductions emp 0. 00 0. 00 0. 00 EYC - deductions 0. 00 0. 00 0. 00 EYC - OHT 78 . 20 78 . 20 0. 00 Farmers ' Market 3 , 116. 39 2 , 500. 00 616. 39 Forms 246. 20 250. 00 3 . 80- Harbour - Dredging 13 , 161. 17 15, 000. 00 1, 838 . 83- Heating - Library 363 . 91 700 . 00 336. 09- Hydro - East Beach 496. 17 500. 00 3 . 83- Hydro - Library 1, 093 .71 1, 150. 00 56. 29- Hydro - office 2 , 261. 41 2 , 850. 00 588 . 59- Hydro - trailer park 2 , 353 . 25 2 , 000. 00 353 . 25 Inner harbour taxes 2 , 475. 15 3 , 200. 00 724 . 85- Insurance - Village 5, 345 . 61 5, 200. 00 145. 61 Land Purchase 1. 00 1. 00 0. 00 Legal 8, 518 . 35 11, 000. 00 2 , 481. 65- Loan interest 8, 619 . 86 10, 500. 00 1, 880. 14- Maintenance - East Beach 6, 280. 41 4 , 000 . 00 2 , 280.41 Maintenance - Library 317 . 52 600. 00 282 .48- Maintenance - Office 1, 289 . 78 1, 500. 00 210.22- Maintenance - Trailer park 40. 03 500. 00 459 .97- Memberships 762 . 43 750. 00 12 .43 Miscellaneous - gen. gov't. 4 , 197 . 06 4 , 000. 00 197 . 06 Description Actual Budget Difference Analysis: General Government expenses SAFETY 17 Nov 93 Description Actual Budget Difference Office Equipment 133 . 16 250. 00 116. 84- Office supplies 4 , 986. 13 5, 000 . 00 13 .87- Photocopier lease 3 , 557 . 05 5, 000. 00 1, 442 . 95- Postage 1, 432 . 42 2 , 800 . 00 1, 367 . 58- Promotion\Advertising 8, 228 . 94 8 , 000. 00 228 . 94 Publications 305. 15 500 . 00 194 .85- Seminars 298 . 50 1, 000. 00 701. 50- Special events 17 , 610. 13 17 , 323 . 56 286. 57 Small craft harbours 0. 00 3 , 800. 00 3 , 800. 00- Subscriptions 477 . 28 450 . 00 27 . 28 Tax Collections 1, 357 . 44 2 , 000. 00 642 . 56- Tax forms 467 . 97 500 . 00 32 . 03- Telephone - fax 352 .84 600 . 00 247 . 16- Telephone - Library 17 . 75 50. 00 32 . 25- Telephone - office 6, 503 . 70 6, 000 . 00 503 .70 Telephone - OPP 309 . 07 500. 00 190.93- Trailer park expenses 127 . 85 500. 00 372 . 15- Training & Education 642 . 00 1, 000 . 00 358 . 00- Travel expenses 2 , 885. 46 3 , 500. 00 614 . 54- Water\sewer - Library 345. 91 500. 00 154 . 09- Water\sewer - office 345 . 91 500 . 00 154 . 09- Water\sewer - trailer park 933 . 00 500. 00 433 . 00 Wharfinger 0. 00 2 , 200. 00 2 , 200. 00- Worker' s Compensation Board 4, 141. 17 4 , 100. 00 41. 17 Alloc'n to Working Capital 0. 00 3 , 000 . 00 3 , 000. 00- P & I on long term debt 0. 00 9 , 000. 00 9 , 000. 00- Alloc'n to Fire Truck Reserve 0. 00 3 , 000. 00 3 , 000. 00- TOTAL EXPENSES - GEN. GOV'T 201, 137 . 90 247 , 932 . 76 46, 794 . 86- Description Actual Budget Difference Analysis: Planning & Development expense SAFETY 17 Nov 93 3 Planning & Development expense 00 (01)0 00 00 (2)000 00 00 000(3) 00 Begin Period 1: End 30 Nov 93 31 Dec 93 30 Nov 93 A B A Type (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : I End 00 000 00 00 000 00 31 Dec 93 Type B Ratios : % of Account 0 0 0 0 0 Graphs: # of Columns, Scale 0 Description Actual Budget Difference PLANNING & DEVELOPMENT Architect 11, 152 . 50 11, 500 . 00 347 . 50- Engineering 0. 00 0 . 00 0 . 00 General planning 2 , 510 . 56 4 , 000 . 00 1, 489 . 44- Marina planning 7 , 705 . 79 6, 000. 00 1, 705 . 79 Surveyor - Land 0 . 00 0. 00 0. 00 TOTAL EXPENSES - P & D 21, 368 . 85 21, 500 . 00 131. 15- Description Actual Budget Difference Analysis: Other Protection expenses SAFETY 17 Nov 93 Other Protection expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1 : End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : —I End 00 000 00 00 000 00 31 Dec 93 IB Type Ratios: % of Account 0 Graphs: # of Columns, Scale 0 0 0 0 0 Description ActualBudget Difference Building inspector courses 25 . 00 100 . 00 75 . 00- Building inspector - pay 8 , 799 . 43 12 , 258 . 00 3 , 458 . 57- Dog tags - purchase 316. 03 350 . 00 33 . 97- Dog Catcher - pay 2 , 260 . 00 2 , 500 . 00 240 . 00- Membership - building 40 . 00 50 . 00 10. 00- Telephone - build inps. 0 . 00 0 . 00 0. 00 TOTAL OTHER PROTECTION EXPENSE 11, 440 . 46 15, 258 . 00 3 , 817 . 54- Description Actual Budget Difference Analysis: Recreation & Museum Boards SAFETY 17 Nov 93(3) (1) (2) 00000) 00 00 0000 0 Recreation & Mus Beg Boards 00 000 00 31 Dec 93 0 Nov 930 End 30 Nov 93 in B A Period 1: Ill Type A 00 000 00 00 000 00 Begin 00 000 00 310 Dec 93 (less)eo00 000 00 00 000 00 B Period 2: End ll�� Type 0 0 Ratios: % of Account 0 0 0 Graphs: # of Columns, Scale 0 Difference Actual Budget Description RECREATION BOARD: Recreation Revenue: 100 . 00 23 . 91 123 . 91 24 .91 Bank Interest 284 .90 260. 00 40BeerbTen fees 13 ,456.98 13 , 500 . 00 43 .02- Day .0 - Beer Tent revenue 2 , 593 . 10 2 , 600 . 00 164 .97- tionamp Revenue 3 , 235. 03 3 , 400. 00 64 .97 Donations 10. 00 0 . 00 71, 182 . 00 10. 00 7 , 008 . 00- Park revenue 64 , 174 . 001 10 . 00 1, 000. 00- Province Proceeds 0. 00 6, 000. 00- Park Booth Revenue 0. 00 6, 000 . 00 0. 00 Province of Ontario Grant 0. 00 0 . 00 Sp 1, 000 . 00 310. 00- Sport Claus Parade 690 . 00 60. 05- Vendor Activities 3 , 139 .95 3 , 200 . 00 50. 00- Total Daze Entrance fees 250 . 00 300 . 00 Vendor Fees 542 . 00 14 , 584 . 13- Recreation revenue - Rec Board 87 , 957 . 87 102 , Recreation Expenses: 105. 10- 194 .90 300. 00 Advertising\Promotion 150. 00 20. 68 170. 68 28 . 61 105. 10- Telephone - Ballapark 1, 028 . 61 1, 000. 00 88 . 1 Hydro - Ball park 388 . 15 300. 00 50. 00 88 . 15 Bank charges ster\sewer 25. 63 1, 203 . 162 Bank 7 , 203 . 16 6, 000. 00565 . 26 Baseball teams 6, 434 .74 7 , 000. 00 105. 43 Building\land maintenance 1, 105. 43 1, 000. 00 Day camp expenses 1, 000. 00 300. 00 1, 300. 00 576 . 00 Donationsteto others 3 , 312 . 00 3 , 888 . 00 Lottery licences 3 , 910. 30 2 , 000 . 00 1, 910. 30 Miscellaneous 14 519 . 00 1, 075. 35 13 , 443 . 65 1, 075 .35 Nevada tickets 14 , 589 . 12 16, 162 . 00 162 . 84 Nevada tickets - commission 3 , 576 . 56 3 ,743 . 00 6. 0( Salaries 0. 00 0. 00 Salaries - ded. empl. 0. 00 0. 0( 0. 00 11. 9: ( Salaries - deductions 38 . 09 50. 00 Salaries - OHT 116.76 2 , 500. 00 2 , 383 . 2 Santa Claus Parade 1, 000 . 00 462 . 6 537 .39 1, 462 . Tub 28 , 173 .34 26, 700. 00 Tub Daze 4 , 200. 00 343 . 2 Student 4 , 543 .24 Recreation Director (Student) Difference Actual Budget Description Analysis: Recreation & Museum Boards SAFETY 17 Nov 93 Actual Budget Difference Description Total expenses 90 091.75 91, 562 . 00 1, 470. 25- - Rec. Board 0, 191. 75- 191, 562 . 00 11 ,470 . 85- Surplus\Deficit MUSEUM BOARD: Revenue - Museum: 537 . 35- 3 , 212 . 65 3 ,750 . 00 Fund Raising 50 . 00 36.95- 13 . 05 136. 00- Bank interest 0. 00 150 . 00 Canada Day revenue 0 . 00 0. 00 0. 00 0. 00 Donations 0. 00 0. 00 Donations 0. 00 0. 00 0. 00 0 .00 Entrance Fee - Lighthouse 3 , 602 .95 3 , 600. 00 Entrance Fee - Museum 3 600. 00 544 .95- 2 , 455. 69 ' 0. 00 2 , 544 . 1 00 Miscellaneous Grant 2 , 444 . 00 1, 246. 00- Total 544 .31- Provincial 3 ,754 . 00 5, 000 . 00 Seed Grant 67 . 66- Museum revenue - Museum 15, 482 . 34 15, 550 . 00 Museum Expenses: - 150. 00 6. 13 143 . 87 6. 13 Bank Charges 0. 00 0. 00 Canada Day expenses 00 18 1, 200 . 8 . 54 1, 388 . 54 88 . 54- 0 00 125 . 48- Cost of Ashtabula prints 219 . 92 250 . 00 Lighthouse - Hydro 1, 800 . 1, 674 . 52 1, 122 . 66- Miscellaneous 3 , 377 . 34 4 , 500 . 00 Museum Maintenance 800. 00 13 . 86- 786. 14 3 Museum advertising 0. 00 0. 00 0. 00 Museum donations 301.84 380. 00 78 . 16- Museum - heating 1, 000 . 00 89 . 96 1, 089 . 96 89 .96 Hydro - Museum 255.73 200. 00 Museum - office supplies 104 . 327 250. 00 155.73 Museum - telephone 349 . 21 500. 00 150.79- Museum - water\sewer 0. 00 0. 00 0. 00 Staff - deductions 0 . 00 0. 00 0. 00 60 .00- Staff - ded.OHemployer 57 . 21 120. 00 Staff - OHT 8 , 450. 00 263 . 12- 8, 186. 88 3 . 12 Staff salaries 0 . 00 0 . 00 Victoria day expenses . 5 19 , 600 . 00 1, 66 2 0 . 00 4 Total expenses - Museum 17 , 935. 481 2 ,453 . 14- 4 , 050. 00- 664 . 52 Surplus\Deficit ' 6 TOTAL EXPENSES - REC & MUSEUM 108 , 027 . 23 111, 162 . 00 3 , 134 .77 6 ,930 . 00 4 , 587 . 02- 11 517 . 02 Total surplus\deficit r & m Description Actual Budget Difference Analysis: Transportation services (exp) SAFETY 17 Nov 93 Transportation services (exp) (1) (2) (3) I Begin 00 000 00 00 000 00 00 000 00 Period 1 : -I End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference TRANSPORTATION SERVICES: Christmas lights - install 122 . 62 170 . 00 47 . 38- Equipment 860. 12 1, 000. 00 139 . 88- Equipment rentals 725. 00 1, 000. 00 275. 00- Equipment repair - roads 5, 880. 05 7, 000. 00 1, 119. 95- Gasoline - Roads 1, 948 . 50 2 , 000. 00 51. 50- Grass cutting 400. 00 400. 00 0. 00 Heating - roads 515. 08 690. 00 174 . 92- Hydro - roads 747 .92 1, 000. 00 252 . 08- Maintenance - shop 3 , 052 . 80 4 , 000. 00 947. 20- Material - roads 10, 868. 11 15, 000. 00 4 , 131.89- Material - shop 1, 277 . 99 2 , 000. 00 722 . 01- Roads - clearing 3 , 868 . 43 0. 00 3 , 868. 43 Roads - CPP 968 . 56 1, 200. 00 231.44- Roads - insurance 1, 769 . 16 1, 700. 00 69 . 16 Roads - OHT 391. 54 800 . 00 408 .46- Roads - project management 2 , 177 . 00 0. 00 2 , 177 . 00 Roads - UIC 1, 879 . 68 2 , 200 . 00 320. 32- Sand\Salt 1, 369 . 18 2 , 000. 00 630. 82- Snowplowing 982 . 15 1, 500. 00 517.85- Street light hydro 4 , 564 . 44 6, 000. 00 1, 435. 56- Street lights - repair 2 , 126. 29 4, 000. 00 1, 873 . 71- Telephone - roads 216. 49 250. 00 33 . 51- Truck repairs - Roads 204 . 79 500 . 00 295. 21- Vehicle licences 25. 00 110 . 00 85. 00- Roads - Wages 54, 087 . 88 62 , 531. 00 8, 443 . 12- Water\sewer - roads 345. 91 300. 00 45. 91 TOTAL EXPENSES - ROADS 101, 374 . 69 117, 351. 00 15, 976. 31- Description Actual Budget Difference Analysis: Sewage Works expenses SAFETY 17 Nov 93 Sewage Works expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1 : End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : 1 End 00 000 00 00 000 00 31 Dec 93 Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference SEWER EXPENSES: Auditor 3 , 240 . 45 3 , 000 . 00 240 . 45 Postage 1, 329 . 54 1, 000. 00 329 . 54 Building maintenance 0. 00 0 . 00 0 . 00 Salaries 14 , 854 . 51 18 , 485 . 00 3 , 630. 49- Staff support 0 . 00 5, 000. 00 5, 000. 00- Hydro - sewage plant 561. 74 1, 000 . 00 438 . 26- Sewage plant telephone 24 . 30 100 . 00 75. 70- Sewer precepts 90, 868 . 92 116 , 360 . 00 25 , 491. 08- TOTAL EXPENSES - SEWAGE 110, 879 . 46 144 , 945 . 00 34 , 065 . 54- Description Actual Budget Difference Analysis: Water Works expenses SAFETY 17 Nov 93 Water Works expenses (1) (2) (3) Begin 00 000 00 00 000 00 00 000 00 Period 1: —I End 30 Nov 93 31 Dec 93 30 Nov 93 Type A B A (less) Begin 00 000 00 00 000 00 00 000 00 Period 2 : —I End 00 000 00 00 000 00 31 Dec 93 I Type B Ratios: % of Account Graphs: # of Columns, Scale 0 0 0 0 0 0 Description Actual Budget Difference WATER EXPENSES: Auditor 3 , 240. 46 3 , 000 . 00 240. 46 Capital Projects\Debt Repmt 8, 004 . 32 15, 000. 00 6, 995. 68- Meters 2 , 310. 25 1, 300 . 00 1, 010. 25 Postage for w\s bills 413 . 13 1, 000. 00 586. 87- Monthly water charge 19, 635 . 14 20, 000. 00 364 . 86- Precepts 21, 605. 57 25, 848 . 00 4, 242 . 43- Repairs to system 1, 070 . 77 1, 000. 00 70. 77 Salaries 17 , 120. 85 19 , 125. 00 2 , 004 . 15- Engineering 3 , 378 . 37 5, 000 . 00 1, 621. 63- Appropriation to Reserves 0. 00 5, 000. 00 5, 000. 00- TOTAL EXPENSES - WATER 76, 778 . 86 96, 273 . 00 19, 494 . 14- Description Actual Budget Difference 17Fern Village of Port Burwell Council Minutes December 14, 1993 7:30 p.m. Present: Reeve Nesbitt, Councillor Allin, Councillor Epple, Councillor Loucks, Councillor Hevenor and Administrator/Clerk-Treasurer D. Free Guests: Doug Seanor and Allan Spicer Call to Order Declaration of Conflict of Interest 1. Adoption of Minutes of November 23, 1993 Regular Council Meeting RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Edwin Epple BE IT RESOLVED, the Council of the Village of Port Burwell approves the minutes of the November 23, 1993 Council Meeting. Carried - UNANIMOUSLY Reeve Tom Nesbitt 2. Delegations Doug Seanor -Jobs Ontario Training Allowance Mr. Seanor informed Council of the jobs Ontario Training Allowance Program. Mr. Seanor explained in detail of those persons eligible be and the qualifications of those individuals who could be funded under jobs Ontario. Information was received by Council and was retained for distribution to the public. cont'd page 2. 3. By-Law 93-16, Establish Committee of Adjustments RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks Council of the Village of Port Burwell hereby resolves to introduce by-law 93-16 to establish a Committee of Adjustment. Carried - UNANIMOUSLY Reeve Tom Nesbitt By-Law read a Second and Third Time and Passed. 4. By-Law 93-07 Intermunicipal Boundaries Agreement Bayham Township-Third and Final Reading RESOLUTION MOVED BY: Jim Hevenor SECONDED BY: Gordon Loucks The Council of the Village of Port Burwell hereby resolves to give by-law 93-07, a by-law to enter into an intermunicipal agreement with Bayham Township adjusting the Municipal Boundaries to include for the annexation of the waterlots into Port Burwell, a third and final reading. Carried - UNANIMOUSLY Reeve Tom Nesbitt By-Law read a Third Time and passed. 5. Correspondence 5(a) Guiding Light Community Church Received and filed. 5(b) County of Elgin - Green Lane Demonstration Received and filed. cont'd page 3. 5(c) Lake Erie Salmon &Trout Club Received and filed. 5(d) M.O.E. Elgin Area Water supply 1994 Service Charges Received and filed. 6. Westover Treatment Centre (Correspondence) Council instructed the Administrator/Clerk-Treasurer to respond to the letter regretfully denying the request to sell break-open tickets in our community. 7. M. Chapman Request for Address Change Council received the request from Mr. Chapman and instructed the Administrator/Clerk-Treasurer to correspond with Mr. Chapman revoking his request, unless a formal severance application was made and completed along with the appropriate zoning changes in order to make the properties along Erieus Street unique and separate from those on Strachan Street. 8. Ministry of Municipal Affairs Letter dated November 24, 1993 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Edwin Epple BE IT RESOLVED, Council hereby resolves to allocate to the Working Reserve Account $12,000.00 and $12,000.00 to the Water Reserve Account. Carried - UNANIMOUSLY Reeve Tom Nesbitt 9. Lottery License Seminar The Administrator/Clerk-Treasurer identified that he ''4V' : - had attended the Lottery Licensing seminar with Donna Lamoure and received a great deal of information with regards to the handling of lottery licences in the future. cont'd poge 4. 10. Approval of Accounts Payable RESOLUTION MOVED BY: Cindy Allin SECONDED BY: Jim Hevenor BE IT RESOLVED, the Council of the Village of Port Burwell approves the accounts payable and the financial reporting as amended. Carried - UNANIMOUSLY Reeve Tom Nesbitt 11. Financial Reporting Received and filed 12. Community Policing - Ontario Court Justice Reason for Judgement Her Majesty the Queen -against- Robert Christoph Received and filed. 13. By-Law 93-17, A by-law to Repeal ByLaw 93-06 RESOLUTION MOVED BY: Gordon Loucks SECONDED BY: Cindy Allin The Council of the Village of Port Burwell hereby resolves to introduce by-law 93-17 and to repeal by-law 93-06. Carried - UNANIMOUSLY Reeve Tom Nesbitt By-Law read a Second and Third Time and passed. 14. Community Futures Funding Application Administrator/Clerk-Treasurer identified that the application was accepted per the following resolution by the Community Futures Executive Committee as follows: cont'd page 5. 'THAT Port Burwell be given the full $10,000.00 as requested; $5,000.00 from the CommunityFutures Committee's 1993 budget and $5,000.00 from the 1994 budget conditional upon receiving terms of reference from the consultant to be reviewed by the Community Futures Committee Executive and by the Program Consultant." 15. Committee Updates County Council was informed of Vane Chute's appointment to the position of Warden, effective immediately. The next County Council Meeting is to be held on December 16, 1993. The preceedings of the Elgin County Council Meeting is to be available in the Village Office for those who wish to review. Fire Department No report. Recreation Board The parade held on December 4, 1993 was successful however there were somefloat cancellations as a result of inclimate weather. Museum Board See attached minutes. Roads No report. Community Policing No report. Cause/Implementation Committee No report. 16. Old Business 17. New Business RESOLUTION MOVED BY: Ed Epple SECONDED BY: Gordon Loucks MOTION to cancel December 28, 1993 Council Meeting and set the next meeting date January 11, 1994. Carried - UNANIMOUSLY Reeve Tom Nesbitt 18. Committee of the Whole RESOLUTION MOVED BY: Ed Epple SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell moves into Committee of the Whole appointing James Hevenor as Chairperson. UNANIMOUSLY Reeve Tom Nesbitt MOVED BY: Cindy Allin SECONDED BY: Gordon Loucks BE IT RESOLVED, the Council of the Village of Port Burwell moves out of Committee of the Whole. CARRIED James Hevenor 19. Adjournment Motion to adjourn MOVED BY: Cindy Allin \J - LE -orn B I J Setup: Accounts Payable SAFETY 09 Dec 93 Accounts Payable Beg: 00 000 00 End: 31 Dec 93 Type: A GENERAL VILLAGE: Ad -anee-ee _ -a.•rt-e-f-E' i d8 13-;-9.4-e-7-56 Allin, Cindy 661. 50 Amtelecom Inc. 909 . 17 A.M.C.T.O. 208 . 65 Babcock, Bill 345. 00 Barber Fuels Ltd. 281. 62 Bennett Stationery Ltd. 260. 95 Bradcranex Inc. 679 . 65 Canadian Linen Supply 19 . 26 CIBC Visa Centre 25. 00 County of Elgin 410. 55 Crocker, Gerald 610. 00 Csinos, Sam 480. 00 Development Engineering 1, 503 . 21 Donnell, Valerie 350. 00 Economic Developers Council 240.75 Epple, Edwin 735. 00 Fernlea Flowers Limited 36. 80 Harbour Lights 10. 000 ' Hevor, Ja-maw 294 D4 --Z�U 0 e.ni Home Town Flowers 28 . 75 Jay Dee' s Motor Service 450. 52 Jackson, Ruth 150. 00 Kennedy, Dan 845. 00 Kirkpatrick, Kelly 930. 00 Koolen Electric 2 , 246.44 Laemer' s Trucking 323 . 36 Lama, Andy 670. 00 London Fire Equipment 48 . 15 Loucks, Gord 661. 50 Macey, Bob 445. 00 Martin, Tim 790. 00 Millard, Bill 560. 00 Millard, Tom 2 , 350. 00 Minister of Finance 2 , 299 . 59 Natural Resource Gas Ltd. 101. 72 Nesbitt, Tom 777 . 00 Ontario Hydro 639 . 51 Perry, Glen 855. 00 Perry, Penny 855. 00 Port Burwell Home Hardware 458 . 57 Port Burwell Welding 159 . 32 Priester, Doug 800. 00 ..- ye+e-bendon ResQTech Systems Inc. 333 . 50 ROMA Insurance Program Inc. 424 . 79 San- tart'efl-H-ee i-on-Serv-ices 1600. 1 Li Shell Canada Products Limited 63 . 00 St. Thomas\City of 36. 38 St. Thomas Firefighters Assoc. 115. 00 Steele, Kathleen 225. 00 Description - Beg: 00 000 00 End: 31 Dec 93 Type: A Setup: Accounts Payable SAFETY 09 Dec 93 Accounts Payable Beg: 00 000 00 End: 31 Dec 93 Type: A Taylor, Sam 1, 750. 00 Therriault, John 190. 00 Treasurer- of On-tar- e -----2-97-7-3-5,00 Vandenbrink Farm Equipment 39 . 62 Van Den Eeckhout, Doris 45 . 00 Vienna Home Center Ltd. 186. 53 Vyse, Paul 730. 00 Whitney, Donald 200. 00 Wilson, Glen Appliance Repairs 37 . 80' Wistow, Scott 750. 00 RECREATION BOARD: MUSEUM BOARD: 3:6 6-7.5-6--.8t TOTAL ACCOUNTS PAYABLE 100, 130. 80 r'r ot,,,V _, . ,, "7. :,,o, Description , Beg: 00 000 00 End;: , Dec 93 Type: A Village of Port Burwell IV Qtr 1993 Council Remuneration as at November 30, 1993 Date Reeve Councillor Councillor _Councillor Councillor Councillor Issue Nesbitt Nesbitt Epple Loucks Allin Hevenor 9/14/93 $73.50 $73.50 $73.50 $73.50 Regular Council Meeting 9/26/93 $73.50 $73.50 $73.50 $73.50 Special Meeting MMA Supervision 9/27/93 $73.50 $73.50 $73.50 $73.50 Special Meeting MMA Supervision 9/28/93 $73.50 $73.50 $73.50 $73.50 Regular Council Meeting 10/12/93 $73.50 $73.50 $73.50 $73.50 Regular Council Meeting 10/20/93 $73.50 $73.50 $73.50 Special Mtg Resignation of Reeve 10/26/93 $84.00 $73.50 $73.50 Regular Council Meeting 10/28/93 $84.00 $73.50 $73.50 '$73.50' $73.50 Special Mtg Appt Reeve & Councillor 11/9/93 $84.00 $73.50 $73.50 $73.50 $73.50 Regular Council Meeting 11/23/93 $73.50 Special Mtg MOE Budget Meeting 11/23/93 $84.00 $73.50 $73.50 $73.50 Regular Council Meeting Total $336.00 $441.00 $735.00 $661.50 $661.50 $220.50 $3,055.50 PC) Approved by: `t�-� Prepared by: D. R. Free, CET,AMCT(A) Approved by: (See attached Resolution) Village of Port Burwell Fire Department 1993 Remuneration as at November 30, 1993 Name Title Phone # SIN Practices Calls Meetings Salary (Honorarium Tom Millard i Fire Chief 874-4397 438 089 823 22 14 22 $1,200.00 $2,350.00 Sam Taylor Deputy Fire Chief 874-4618 459 392 882 22 17 15 $600.00 $1,750.00 Tim Martin % Fireman 874-4906 481 211 928 19 14 1 $0.00 $790.00 Paul Vyse ' Fireman 874-4439 465 072 239 15 14 1 $0.00 $730.00 Dan Kennedy' Fireman 874-4311 459 511 770 23 13 3 $0.00 $845.00 Bob Macey ' Fireman 874-4081 474 140 878 11 8 0 $0.00 $445.00 Gerald Crocker-' Fireman 874-4274 469 907 372 15 11 0 $0.00 $610.00 Glen Perry i Fireman 874-4316 464 152 933 21 15 1 $0.00 $855.00 Penny Perry , Fireman 874-4316 458 321 254 20 15 2 $0.00 $855.00 Andy Lama ' Fireman 874-4914 480 808 591 19 11 0 $0.00 $670.00 Kelly Kirkpatrick - Fireman 874-4075 469 429 419 20 18 0 $0.00 $930.00 • Doug Priester e Fireman 874-4890 451 261 325 21 13 2 $0.00 $800.00 Scott Wistow Fireman 874-4871 450 426 184 20 12 2 $0.00 $750.00 Sam Csinos - Fireman 874-4148 461 434 334 18 6 0 $0.00 $480.00 Bill Millard Fireman 874-4397 490 642 170 14 10 0 $0.00 $560.00 Bill Babcock / Fireman 469 593 529 16 3 0 $0.00 $345.00 Kathleen Steele , Fireman 468 537 907 8 3 0 $0.00 $225.00 John Therriault '' Fireman 499 435 014 8 2 0 $0.00 $190.00 Total 312 199 49 $1,800.00 $14,180.00 Approved by: .!. 46., / Approved by: 044 di i1rl