HomeMy WebLinkAboutJune 16, 2022 - Council - AddendumTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING ADDENDUM
MUNICIPAL OFFICE
Thursday, June 16, 2022
5. A. Ed van der Maarel, Principal Architect, Partner, and Brendon Ager, Senior Architectural
Technologist, a+LINK Architecture re Proposed Design – Straffordville Community Centre
Expansion – Removal
13.2 C. Report CAO-29/22 by Thomas Thayer, CAO|Clerk re Revisions to Straffordville
Community Centre Schematic Plans
13.2 D. Report TR-11/22 by Lorne James, Treasurer re Investment Options – Vienna
Community Improvement Reserve Fund
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, CMO, CAO|Clerk
DATE: June 16, 2022
REPORT: CAO-29/22
SUBJECT: REVISIONS TO STRAFFORDVILLE COMMUNITY CENTRE SCHEMATIC PLANS
BACKGROUND
At its December 16, 2021 meeting, Bayham Council adopted By-law No. 2021-073 to enter into an
Agreement with a+LINK Architecture Inc. for the architectural services for the SCC expansion.
At its February 3, 2022 meeting, Bayham Council received a Presentation from a+LINK Architecture
Inc., presenting the proposed schematic plans for the SCC expansion, and passed the following
resolution:
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the presentation from Ed van der Maarel and Brendon Ager, Principal Architect,
Partner, a+LINK Architecture re Proposed Design –Straffordville Community Centre
Expansion be received for information;
AND THAT a Public Comment period be commenced on February 8, 2022, ending February
24, 2022, to ascertain public input on the Straffordville Community Centre schematic plans.
In accordance with the above resolution, a sixteen-day public comment period was commenced on
February 8, 2022, which lapsed at 4:30 p.m. on February 24, 2022. The comment period invited
public input on the schematic plans for the Straffordville Community Centre (SCC) expansion as
presented by a+LINK Architecture Inc.
At its March 3, 2022 meeting, Bayham Council received Repory CAO-08/22 re Public Comments
Received –Public Comment Period for Straffordville Community Centre Schematic Plans and
passed the following resolution:
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-08/22 re Public Comments Received –Public Comment Period for
Straffordville Community Centre Schematic Plans be received for information;
AND THAT the SCC schematic plans be referred back to staff to revisit the orientation of the
proposed kitchen and bar;
__________________________
AND THAT an Education Session for Council be arranged to visit other similar facilities in
the area.
Accordingly, Council attended an Educational Session on March 15, 2022. a+LINK has also
provided an alternative design for the kitchen/bar/concession food booth layout in accordance with
Council direction. The revised plan is attached hereto,alongside the previous design for Council’s
consideration.
DISCUSSION
During the March 3, 2022 discussions, Council advised that a revised kitchen/bar orientation should
be considered to have a stand-alone bar location separate from kitchen and concession operations.
This arrangement would be in keeping with the existing layout, where the Servery is separate from
the Bar on the north side of the auditorium.
a+LINK has provided for this arrangement, where a 125 sq ft bar is located adjacent to both the
concession booth and the kitchen. It is of a similar size to the existing bar space, with two
ingress/egress points, and allows for separation of uses while utilizing the space previously
allocated to a storage room and a small vestibule space.
Staff and a+LINK are, once more, presenting to Council the previously discussed layout with the
storage room and small vestibule. This design also may contemplate a combined kitchen/bar but
with one additional option. In some community centres and as an alternative to built-in bar spaces,
portable bars are used to bring the bar into the event space and move it around as necessary or
convenient.
Portable bars cost an estimated $3,000/unit and can be housed in the kitchen space or in a storage
room while not being utilized. In this scenario, there would not be need for a stand-alone bar. There
could also be the option to remove the pass-through from the proposed kitchen, which would limit
the amount of noise in the event space itself during food preparation and clean-up.
Staff and a+LINK are amenable to move forward with either option and recommend that Council
render a decision regarding how to proceed with the schematic plans so direction can then be
provided to proceed with working drawings and preparation of tendering documents.
ATTACHMENTS
1. Revised SCC Schematic Plans from a+LINK Architecture.
RECOMMENDATION
1. THAT Report CAO-29/22 re Revisions to Straffordville Community Centre Schematic Plans
be received for information.
2. AND THAT Council provides direction regarding how to proceed with the SCC design
process.
Respectfully submitted by,
Thomas Thayer, CMO
CAO|Clerk
- -
Set No.
NOTES:
1. VERIFY ALL DIMENSIONS PRIOR TO CONSTRUCTION. 2. DO NOT SCALE DRAWINGS.
3. REPORT ALL DISCOVERIES OF ERRORS, OMISSIONS, OR DISCREPANCIES TO THE ARCHITECT OR DESIGN ENGINEER AS APPLICABLE.
4. USE ONLY LATEST REVISED DRAWINGS OR THOSE
THAT ARE MARKED: "ISSUED FOR CONSTRUCTION". 5. THE DRAWINGS ARE THE PROPERTY OF THE ARCHITECT AND/OR ENGINEER AND MUST BE RETURNED ON COMPLETION
OF THE PROJECT. ANY UNAUTHORIZED USE IS PROHIBITED. 6. AREA CALCULATIONS ARE APPROXIMATE. 7. DATE FORMAT: YYYY-MM-DD
ISSUE & REVISION DESIGNATION
LETTER (A) = ISSUE , No. (1) = REVISION
No. Date Issued For / Revisions
-NOT FOR CONSTRUCTIONDATE P 519.649.0220 126 WELLINGTON www.aLiNKarch.ca ROAD, LONDON ON N6C 4M8
Project:
Straffordville Community Centre
56169 Heritage Line, Straffordville ON
Drawing:
PROPOSED
NEW DESIGN
Drawn By: Job Captain:
BA BA
Scale:
AS SHOWN
Project No.:
2135
1
A2.3 A2.3
GROUND FLOOR - KITCHEN, CONCESSION, BAR
SCALE: 1/8" = 1'-0"
2
A2.3 A2.3
GROUND FLOOR - KITCHEN, CONCESSION, STORAGE
SCALE: 1/8" = 1'-0"
Plot Date:
2022-05-31
Current Issue: Current Revision: -
Sheet No.:
A2.3
- -Set No. NOTES: 1. VERIFY ALL DIMENSIONS PRIOR TO CONSTRUCTION. 2. DO NOT SCALE DRAWINGS. 3. REPORT ALL DISCOVERIES OF ERRORS, OMISSIONS, OR DISCREPANCIES TO THE ARCHITECT OR DESIGN ENGINEER AS APPLICABLE. 4. USE ONLY LATEST REVISED DRAWINGS OR THOSE THAT ARE MARKED: "ISSUED FOR CONSTRUCTION". 5. THE DRAWINGS ARE THE PROPERTY OF THE ARCHITECT AND/OR ENGINEER AND MUST BE RETURNED ON COMPLETION OF THE PROJECT. ANY UNAUTHORIZED USE IS PROHIBITED. 6. AREA CALCULATIONS ARE APPROXIMATE. 7. DATE FORMAT: YYYY-MM-DD ISSUE & REVISION DESIGNATION LETTER (A) = ISSUE , No. (1) = REVISION No. Date Issued For / Revisions -NOT FOR CONSTRUCTION
DATE GROUND FLOOR - KITCHEN, CONCESSION, STORAGE A2.3 A2.3 SCALE: 1/4" = 1'-0" P 519.649.0220 www.aLiNKarch.ca 126 WELLINGTON ROAD, LONDON ON N6C 4M8 Straffordville Community Centre 56169 Heritage Line, Straffordville ON PROPOSED NEW DESIGN BA BA 2135 AS SHOWN A2.3SK-1 2022-05-31 Project: Drawing: Drawn By: Job Captain: Project No.: Scale: Plot Date: Sheet No.: Current Issue: Current Revision: 1
- -Set No. NOTES: 1. VERIFY ALL DIMENSIONS PRIOR TO CONSTRUCTION. 2. DO NOT SCALE DRAWINGS. 3. REPORT ALL DISCOVERIES OF ERRORS, OMISSIONS, OR DISCREPANCIES TO THE ARCHITECT OR DESIGN ENGINEER AS APPLICABLE. 4. USE ONLY LATEST REVISED DRAWINGS OR THOSE THAT ARE MARKED: "ISSUED FOR CONSTRUCTION". 5. THE DRAWINGS ARE THE PROPERTY OF THE ARCHITECT AND/OR ENGINEER AND MUST BE RETURNED ON COMPLETION OF THE PROJECT. ANY UNAUTHORIZED USE IS PROHIBITED. 6. AREA CALCULATIONS ARE APPROXIMATE. 7. DATE FORMAT: YYYY-MM-DD ISSUE & REVISION DESIGNATION LETTER (A) = ISSUE , No. (1) = REVISION No. Date Issued For / Revisions -NOT FOR CONSTRUCTION
DATE GROUND FLOOR - KITCHEN, CONCESSION, BAR A2.3 A2.3 SCALE: 1/4" = 1'-0" P 519.649.0220 www.aLiNKarch.ca 126 WELLINGTON ROAD, LONDON ON N6C 4M8 Straffordville Community Centre 56169 Heritage Line, Straffordville ON PROPOSED NEW DESIGN WITH BAR BA BA 2135 AS SHOWN A2.3SK-2 2022-05-31 Project: Drawing: Drawn By: Job Captain: Project No.: Scale: Plot Date: Sheet No.: Current Issue: Current Revision: 1
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: June 16, 2022
REPORT: TR-11/22
SUBJECT: INVESTMENT OPTIONS –VIENNA COMMUNITY IMPROVEMENT RESERVE
FUND
BACKGROUND
At its May 19, 2022 Meeting, Council received Report CAO-19/22 re Vienna Community Centre –
Disposition of Reserve Fund and Allocation of Proceeds of Sale and passed the following motion:
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-19/22 re Vienna Community Centre –Disposition of Reserve
Fund and Allocation of Proceeds of Sale be received for information;
AND THAT the Vienna Community Centre Reserve Fund be closed and the
remaining balance of $42,324.13 be donated to the Vienna Lion’s Club for the future
capital and building maintenance needs of the Vienna Community Centre (VCC);
AND THAT the Municipality of Bayham establish a Vienna Capital Improvement
Reserve Fund to support ongoing capital improvements and/or new capital projects
in Vienna;
AND THAT the net proceeds from the sale of the VCC, being $476.722.65, be
allocated into the Vienna Capital Improvement Reserve Fund;
AND THAT the Treasurer report back on investment options for the Vienna
Community Improvement Reserve Fund in June 2022;
AND THAT a public comment period be commenced in July 2022 to ascertain input
from Vienna residents on proposed recreational amenities for Vienna;
AND THAT staff report back on the public comment period results in August 2022.
DISCUSSION
On June 1st, 2022, the Bank of Canada increased its target overnight rate to 1.5%, with the Bank
Rate at 1.75% and the deposit rate at 1.5%. Bank of Canada is also reducing their quantitative
easing in the market place. The Bank of Canada will meet again, July 13th with a street expected
increase of 0.5 to 0.75% increase in interest rates. These additional rate hikes will increase
future yields of bond and interest bearing investments thereafter.
The Treasurer reached out to three different investment firms that handle municipal clients and
the Municipality’s primary banking institution for short term (1 year or less) or medium term (1 to
2 year) investment options and portfolio structures. Currently, the municipality is earning 0.75%
on its cash balance in the main operating account, May 2022 ending balance was $5.5m. The
Municipality could look to invest $500k to $2.5m short term depending on cash balance on hand
at June 30, 2022.
1. Canaccord Genuity - Management Group ( 2 Proposals)
2. Meridian Credit Union (Suite of GIC Options)
3. Cash Management Group –Canaccord Investments ( Exclusive GIC Rates)
4. Royal Bank of Canada ( GIC Rates )
______________________ __________________________
5. Hub Capital ( GIC Rates)
Based on the options provided, Staff would suggest that a 1-year fixed GIC through RBC would
be a preferred option for a short-term investment arrangement for the funds previously allocated
to the Vienna Community Improvement Reserve Fund (VCIRF). Additionally, should Council wish
to do so, this could also be an option for Council consider with respect to additional cash on
hand.
RECOMMENDATION
1. THAT Report TR-11/22 re Investment Options –Vienna Community Improvement
Reserve Fund report be received for information;
2. AND THAT Council provide direction to staff regarding investment options.
Respectfully submitted, Reviewed by,
Lorne James, CPA, CA Thomas Thayer, CMO
Treasurer CAO|Clerk