HomeMy WebLinkAboutMarch 17, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — Held Virtually
Thursday, March 17, 2022
7:00 p.m.
The March 17, 2022 Council Meeting was held virtually via Zoom and livestreamed on
YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
DEPUTY CLERKIPLANNING COORDINATOR
FIRE CHIEFIBYLAW ENFORCEMENT OFFICER
MANAGER OF CAPITAL PROJECTS1
WATER/WASTEWATER
MANAGER OF PUBLIC WORKS
1 _ CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
HARRY BARANIK
ED ROLOSON
STEVE ADAMS
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4, ANNOUNCEMENTS
Councillor Chilcott announced there is an Easter Egg Hunt being held on April 15, 2022 at 10:00
a.m. sharp at the Straffordville Community Park. This event is being hosted by the Straffordville
Hall Foundation and the Straffordville Community Committee.
Deputy Mayor Weisler announced that Elgin -Middlesex -London PC Candidate Rob Flack will be
doing a meet -and -greet on Saturday, April 2, 2022 from 10:00 a.m. to 11:00 a.m. at the
Periscope Playhouse in Port Burwell. Anyone is welcome to attend.
Mayor Ketchabaw confirmed the date of the Candidate Information Session being hosted by
Aylmer, Malahide and Bayham. This will take place at the Elgin Community Complex on
Wednesday, April 27, 2022 from 7:00 p.m. to 9:00 p.m.
Mayor Ketchabaw announced there is a Municipal Leadership event at the Periscope Playhouse
on Saturday, April 9, 2022 from 1:30 p.m. to 4:30 p.m.
2022 Council Minutes March 17, 2022
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held March 3, 2022
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Council Meeting held March 3, 2022 be adopted.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
7. OPEN FORUM
8. MOTIONS AND NOTICE OF MOTION
A. Councillor Chilcott re Port Burwell Boardwalk
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
NO
WHEREAS the Department of Fisheries and Oceans (DFO) is a federal institution
responsible for safeguarding water and managing Canada's fisheries and oceans
resources;
AND WHEREAS the Port Burwell Boardwalk was a DFO asset on DFO lands, and
accessed over Provincial lands owned by the Ministry of Natural Resources;
AND WHEREAS the Port Burwell Boardwalk had fallen into a state of disrepair, requiring
evaluation from the DFO,-
AND WHEREAS in February 2022, the DFO proceeded to remove the Port Burwell
Boardwalk;
AND WHEREAS concern has arisen from residents of the Bayham community regarding
the removal of the Port Burwell Boardwalk;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham
respectfully requests that a replacement for the Port Burwell Boardwalk be considered
by the Department of Fisheries and Oceans as a passive recreational amenity for
residents and visitors to Bayham;
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2022 Council Minutes
March 17, 2022
AND THAT correspondence identifying the request be sent to the appropriate Minister
and the Member of Parliament (MP) on the matter.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
_ x
_
Mayor Ed Ketchabaw
x
MCC 9
9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. PHYSICAL SERVICES — EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report PS-05/22 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re
Capital Items PW-10, PW-11 and PW-12 Request for Quotations for the Supply and
Installation of Guardrails
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report PS-05/22 re: Capital Items No. PW-10, PW-11, and PW-12 — Request for
Quotations for the Supply and Installation of Guardrails be received for information;
AND THAT Capital Items No. PW-10, PW-11, and PW-12 be awarded to Royal Fence
Limited as quoted in the total amount of $123,747.00+HST.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
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2022 Council Minutes March 17, 2022
Mayor Ed Ketchabaw x
CARRIED
B. Report FR-05/22 by Harry Baranik, Fire Chief re 2021 Annual Fire and Emergency
Services Report
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report FR-05/22 re 2021 Annual Fire and Emergency Services Report be
received for information.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x _
Mayor Ed Ketchabaw x
CARRIED
The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:33 p.m.
The Council Meeting resumed at 7:36 p.m.
11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority re 2021 Annual Report
B. Notice of Passing of Zoning Amendment Application ZBA-01/22 Community of Christ —
Corinth Congregation
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.1 A & B be received for information.
Recorded vote:
Member of Council I YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x _
Deputy Mavor Rainev Weisler x I
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2022 Council Minutes March 17, 2022
Mayor Ed Ketchabaw x.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-11/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Temporary Use and Demolition Agreement — Schep, 13377 Bayham Drive
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report DS-11/22 re Schep Temporary Use and Demolition Agreement be received
for information;
AND THAT By-law No. 2022-019 being a by-law to authorize an Agreement between
Teunis Jacob Schep and The Corporation of the Municipality of Bayham be presented for
enactment.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
C1ARRIf7D
12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information
NO
A. Straffordville Hall Foundation & Straffordville Community Committee re 2022 Easter Egg
Hunt
B. Municipal Engineers Association re 2022 Bursary Awards Program
C. Elgin Group Police Services Board re Secretary -Administrator Appointment
D. AHI and TDMH re New President and CEO Announcement
E. County of Elgin re March 8, 2022 Council Highlights
F. Town of Bracebridge re Hospital Capital Funding
G. Woolwich Township re Mental Health Supports
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2022 Council Minutes
H. Various Municipalities re Dissolve Ontario Land Tribunal
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence items 12.1.1 A-H be received for information.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
12.1.2 Requiring Action
A. Jodi and Wayne Thibodeau re Hybrid Council Meetings
Moved by: Councillor Froese
Seconded by: Councillor Donnell
March 17, 2022
IN
THAT correspondence from Jodi and Wayne Thibodeau re Hybrid Council Meetings be
received for information.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
12.2 Reports to Council
A. Report CL-07/22 by Meagan Elliott, Deputy Clerk re 2022 Municipal Election Information
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report CL-07/22 re 2022 Municipal Election Information be received for
information;
THAT Council approve paper based, traditional ballot, vote anywhere, live voters list as
the method of vote for the 2022 Municipal Election;
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2022 Council Minutes
March 17, 2022
THAT the Use of Corporate Resources for Election Purposes Policy be adopted as
presented;
AND THAT the appropriate by-laws be brought forward for Council's consideration
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw
CARRIED
B. Report CL-08/22 by Meagan Elliott, Deputy Clerk re Pregnancy and Parental Leave
Policy — Council
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CL-08/22 re Pregnancy and Parental Leave Policy — Council be received
for information;
THAT the Council Pregnancy & Parental Leave Policy be adopted as presented;
AND THAT the appropriate by-law be brought forward for Council's consideration.
Recorded vote:
Member of Council
YES
Councillor C. Valerie Donnell
Councillor Dan Froese
x
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
x
Mavor Ed Ketchabaw
x
CARRIED
C. Report CAO-10/22 by Thomas Thayer, CAOICIerk re Municipal and Straffordville
Community Centre COVID-19 Reopening
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-10/22 re Municipal and Straffordville Community Centre COVID-19
Reopening be received for information.
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2022 Council Minutes
March 17, 2022
THAT the Face Covering Policy and COVID-19 Vaccination Verification Policy be
repealed effective March 21, 2022;
AND THAT the Straffordville Community Centre reopen for public rental effective April 4,
2022.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mavor Ed Ketchabaw
x
CARRIED
D. Report CAO-11122 by Thomas Thayer, CAOIClerk re Ontario Trillium Foundation —
Resilient Communities Fund
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-11/22 re Ontario Trillium Foundation — Resilient Communities Fund
be received for information;
AND THAT staff be directed to submit an application to the Ontario Trillium Foundation —
Resilient Communities Fund for a new website solution for the Municipality of Bayham.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
x
Mayor Ed Ketchabaw
CARRIED
13. BY-LAWS
A_ By-law No. 2022-019 Being a by-law to authorize the execution of a temporary use
and demolition agreement between Teunis Jacob Schep and the Corporation of the
Municipality of Bayham
B. By-law No. 2022-020 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Hillenaar Consulting Inc.
(Paul Hillenaar)
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2022 Council Minutes March 17, 2022
C. By law No. 2022-021 Being a by-law to amend by-law 2022-011 being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
D. By law No. 2022-023 Being a by-law to adopt a use of corporate resources for election
purposes policy
E. By law No. 2022-024 Being a by-law to delegate certain responsibilities through the
restricted acts of Council known as "Lame Duck" period for 2022
F. By law No. 2022-025 Being a by-law to adopt a Council pregnancy & parental leave
policy
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2022-019, 2022-020, 2022-021, 2022-023, 2022-024 and 2022-025
read a first, second and third time and finally passed.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
14. UNFINISHED BUSINESS
15. OTHER BUSINESS
15.1 In Camera
A. Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Gas Tax Properties)
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council do now rise to enter into an "In Camera" Session at 8:24 p.m. to
discuss:
A. Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Gas Tax Properties)
Recorded vote:
Member of Council I YES NO
Councillor C. Valerie Donnell x
2022 Council Minutes
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
15.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
March 17, 2022
THAT the Council do now rise from the "In Camera" session at 8:30 p.m. and report on
Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Gas Tax Properties)
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw x
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Confidential Verbal Item re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Gas Tax Properties) be
received for information;
AND THAT staff proceed as directed.
Recorded vote:
CARRIED
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-026 Being a by-law to confirm all actions of Council
2022 Council Minutes March 17, 2022
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Confirming By-law No. 2022-026 be read a first, second and third time and finally
passed
Recorded vote:
Member of Council
YES
No
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
x
Mayor Ed Ketchabaw
CARRIED
17. ADJOURNMENT
MAY
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT the Council meeting be adjourned at 8:32 p.m.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott _x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
N
NO
1i