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HomeMy WebLinkAboutFebruary 04, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, February 4, 2016 7:00 p.m. 8:00 p.m. — Court of Revision — Baynor Road Drain 1. CALLTO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held January 21, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-01/16 by Ed Roloson, Water/Wastewater Operations Manager re Source Water Protection — Richmond Community Water System B. Report PS-02/16 by Ed Roloson Water/Wastewater Operations Manager re 2015 Drinking Water and Compliance Summary Reports for the Bayham and Richmond Water Systems 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 8:00 p.m. — Court of Revision regarding Baynor Road Drain 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Berkel Proposed Zoning By-Law Amendment 10.1.2 Requiring Action 2016 Council Agenda January 7, 2016 10.2 Reports to Council A. Report DS-05/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road Allowance Stop Up, Close & Convey Request 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held December 2, 2015 B. Ministry of the Environment and Climate Change re Minister's Annual Report on Drinking Water 2015 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-05/16 by Paul Shipway, CAO re Port Burwell Public Works Yard B. Report CAO-06/16 by Paul Shipway, CAO re 2016 Capital Works - Facilities 12. BY-LAWS A. By-Law 2016-007 Being a By-law to authorize the execution of an agreement between Gilles Therrien and the Municipality of Bayham for Provision of Foundation Repair Works at Straffordville Community Centre 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Remedial Options Analysis) deferred from January 21, 2016 meeting B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Baldwin Line — Given Road) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Harbour) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-008 Being a By-law to confirm all actions of Council 16 ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, January 21, 2016 7:00 p.m. Council recessed at 8:53 p.m. for a short break and reconvened at 9:11 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER ED KETCHABAW ABSENT: COUNCILLOR RANDY BREYER STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/ PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Marni Wolfe re Straffordville Community Centre added as Item 11.1.2-A B. Ken Andrews re Outdoor Skating Rink Straffordville added as Item 11.1.2-B 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting of Council held January 5, 2016 B. Regular Meeting held January 7, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the budget meeting held January 5, 2016 and regular meeting held January 7, 2016 be adopted. CARRIED 2016 Council Minutes January 21, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES— SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of Zoning By-Law Z646-2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence item 10.1.1 A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-02/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re 4t" Quarter Report Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-02/16 regarding the activities of the Building Services & Drainage Department for the fourth quarter of 2015 be received for information. CARRIED B. Report DS-04/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E123/15 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-04/16 be received for information; 2016 Council Minutes January 21, 2016 AND THAT Council cannot support Consent Application E123/15 as submitted; AND THAT Council would recommend Elgin County Land Division Committee request the application E123/15 be revised to provide for the retained lands with approximately 120 metres of lot frontage on Heritage Line approximately 1.1 hectare of lot area following the existing fence line of the farmstead; AND THAT Elgin County Land Division impose the following conditions: 1. That a registered land surveyor undertake a survey of the lands and the location of the private well and septic system to confirm the location of the private well and septic system is entirely on the retained lands; 2. That the severed lands with approximately 100 meters of lot frontage and 24.74 hectares of lot area be merged with the title of the abutting land to the east owned by 0830512 B.C. Ltd. on Heritage Line and be subject to Subsection 3 of Section 50 Subdivision of the Planning act to prohibit future conveyance of these lands; 3. Removal of accessory buildings on the retained portion used for agricultural purposes and not accessory to the residential land use; 4. That both the severed and retained lands comply with the requirements of the current Bayham Yard Maintenance By-law for the removal of debris and equipment from the property; 5. That the retained lands as revised be rezoned to Rural Residential zone; 6. That the severed lands as revised be rezoned to a Special Agriculture zone to prohibit new dwellings; 7. Planning Report Fee payable to the Municipality. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Union Gas re Request for Greenhouse Gas Emissions Impact Deferral Account and Notice to Customers B. Ministry of Agriculture, Food and Rural Affairs re Second intake of the Building Canada Fund — Small Communities Fund (SCF) C. East Elgin Secondary School re Challenge Day Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence item 11.1.1 A-C be received for information. CARRIED 11.1.2 Requiring Action A. Marni Wolfe re Straffordville Community Centre Moved by: Councillor Casier Seconded by: Councillor Ketchabaw 2016 Council Minutes January 21, 2016 THAT Correspondence from Marni Wolfe re Straffordville Community Centre be received for information. CARRIED B. Ken Andrews re Outdoor Skating Rink Straffordville Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Correspondence from Ken Andrews re Outdoor Skating Rink, Straffordville be received for information; AND THAT Council provide approval in principle for a rink at the Straffordville Ball Diamond subject to kit availability and volunteer training; AND THAT Council direct staff to coordinate possible lighting at a later date; AND THAT the proposed Port Burwell rink be relocated to the Port Burwell Ball Diamond. CARRIED 11.2 Reports to Council A. Report CAO-01/16 by Paul Shipway, CAO and Lorne James, Treasurer re Straffordville Community Centre Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council provide staff direction to develop a management agreement for the Straffordville Community Centre based on the Registered Not-for-Profit model/Registered Entity model and return to Council for review. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-01/16 re Straffordville Community Centre be received for information; AND THAT Council provide staff direction to coordinate the development of a tender for the SCC as discussed at the January 21, 2016 meeting of Council with the general following timeline process: i. Develop tender with Engineer Consultant; ii. Review Tender; iii. Council review and provide comment on final draft of tender in the form of email comment to be amalgamated by staff; iv. Tender issued; v. Return to Meeting of Council for final award of tender at close of tender; 2016 Council Minutes January 21, 2016 AND THAT Council provide staff direction to develop the tender with the Engineer Consultant with the following main alterations to the original proposal: i. Add LED lighting; ii. Add exterior metal wall assembly; iii. Ensure works consider future placement of elevator rough in; iv. Incorporate a provisional item of painting the entire facility by room; v. Direct staff to complete exterior east side cement removal and grading works and assume corresponding proposed budget reductions; vi. Transfer accessibility works to contemplate a west side entrance and vestibule with barrier free washroom in the current `accessible washroom' location; vii. Remove kitchen cooking appliances and hood system and make servery, with consideration of scrap removal; viii. Fire rate basement ceiling with service accesses; ix. Replace roof on former lion's den with consideration of both flat and truss roof and ground and roof mount HVAC systems, with input from engineer consultants; AND THAT Council Appoint representatives Councillor Casier and Mayor Ens to work with staff, to represent Council in regards to colour palettes, materials finishes etc. during tender development. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council provide staff direction to develop verbiage to be provided to Ms. Wolfe and the Straffordville Community Centre Group to be disseminated to the public by the Straffordville Community Group regarding potential additional in-kind donations; AND THAT staff schedule a viewing session at the Straffordville Community Centre on Wednesday February 3, 2016 at noon for one hour; AND THAT staff schedule a viewing session at the Straffordville Community Centre at 4:30 PM on Wednesday February 17, 2016 for one hour; AND THAT all offers of in-kind donations are due to the Municipality, through Ms. Wolfe and the Straffordville Community Centre Group, by 4:00 PM Friday February 26, 2016; AND THAT all assessments are non-invasive, non-intrusive. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT pursuant to Section 10.30 of the Municipality of Bayham Procedural By-law Council suspend the rules of procedure and continue the Council meeting past 11:00 PM. CARRIED 2016 Council Minutes January 21, 2016 B. Report CAO-03/16 by Paul Shipway, CAO re 2016 Financial Assistance Applications Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council of The Corporation of the Municipality of Bayham approves cash support, fee waivers for use of the Vienna Community Centre and other requests as follows: • 1St Straffordville BPSC (Scouts) cash support of$0; • Aylmer & East Elgin Agricultural Society cash support of$0; • Bayham Historical Society fee waiver for use of Vienna Community Centre for 10 monthly meetings and that no new documents artefacts or materials be stored on municipal property. • Beachfest Committee cash support of$2,000, staff assistance to erect snow fence, road barriers, deliver picnic tables and garbage cans for Beachfest being held July 29 — 31, 2016; • Beachfest Committee (Pt. Burwell Santa Claus Parade, December 3, 2016 at 6:00 p.m.) staff assistance for road closure, traffic control and safety for Santa Claus Parade, plus liability insurance coverage for the parade on County roads and use of Lighthouse after parade for up to 2 hours; • Beachfest Committee (Straffordville Santa Claus Parade, December 10, 2016 at 10:30 a.m.) staff assistance for road closure, traffic control and safety plus liability insurance coverage for the parade on County roads; use of the Straffordville Firehall or the Straffordville Community Centre after the Santa Claus Parade for up to two hours; • Eastern Star fee waiver for use of Vienna Community Centre upper hall for 10 monthly meetings held first Tuesday of the month, September through June, cleaning charges to apply; • Edisonfest Committee cash support of$1,500, staff to arrange portable washrooms and handwash station, use of Vienna Memorial Park with use of Vienna Community Centre with fee and cleaning fee waived as backup venue for Edisonfest being held Saturday, June 4, 2016 from 7:30 a.m. —6:00 p.m., use of tables and chairs from Vienna Community Centre, staff assistance to deliver and place 25 extra picnic tables, safety cones, barricades and garbage cans to Vienna Park, First Aid provided by Fire Department, use of municipal sign for advertising and inclusion of event in Municipal promotional material, access to all hydro panels and water in park and use of marking wheel and spray paint from Public Works Department; • Elgin County Plowmen's Association cash support of$0; • Otter Valley Naturalists fee waiver for use of Vienna Community Centre for monthly meetings held 2nd Monday monthly September through June plus one event in December; 2016 Council Minutes January 21, 2016 • Periscope Playhouse fee waivers of$0 for building permit and site plan applications; • Photographers of the Otter Valley fee waivers for use of Vienna Community Centre for monthly meetings; • Port Burwell/Bayham Horticultural Society Public Works assistance to water flowers and plants in cement planters when watering hanging baskets June through September, use of municipal sign for advertising and staff develop or procure a tool for volunteer watering of all flowers; • Port Burwell Historical Society fee waiver of$0 for any Municipal permits required to complete Ship's Wheelhouse project; • Port Burwell Historical Society for Canada Day Parade being held Friday, July 1, 2016 at 11:30 a.m. and celebrations cash support of$1,100, staff assistance for road closure, traffic control and safety, use of gazebo, cenotaph and Marine Museum parking lot, liability insurance coverage for parade on County Roads; • Port Burwell Legion — P.B. Br 524 staff support for Remembrance Day Parade being held Sunday November 6, 2015 at 2:00 p.m., road closure, traffic control and safety, plus liability insurance coverage for the parade on County roads; • Port Burwell Lakers ball team cash support of$0 for replacement of bleachers, use of Port Burwell ball diamond, including food booth, washroom facility and ball diamond lights for games and practices as required May through September, subject to completion of Park Rental Contract and advance payment of fee for use of lights, as required, (building/washroom, diamond to be maintained by users and game schedule to be provided to Municipal staff in advance); • St. Lukes Anglican Church Guild fee waiver for use of Vienna Community Centre for 2 events, funeral lunches as required and use of Vienna Memorial Park food booth for Edisonfest; • Straffordville Community Committee (Watermelon Fest Saturday, August 27, 2016, parade at 10:00 a.m.) cash support of$2,000, use of Straffordville Park (day prior to and of Watermelon Fest) parking lot, cement pad, staff assistance to clean cement pad, install and remove banners, provide road closure, traffic control and safety for parade, install and remove extra garbage cans, garbage dumpster and additional picnic tables, liability insurance coverage for parade on County Roads, staff assistance to install and remove Christmas lights at parkette, fee waiver for use of Vienna Community Centre 1 — 2 times monthly, every Wednesday for Bingo, plus up to 12 times for other fundraising events; • Straffordville Kids Christian Baseball League use of Straffordville Park front ball diamond including ball diamond lights for ball games and practices Thursdays and Fridays from 6:00 p.m. — 9:30 p.m. from April 30th through September 3rd, except August 26 & 27, plus use of storage sheds for both diamonds subject to completion of Park rental contract and advance payment of fee for use of lights, as required (diamond to be maintained by users); 2016 Council Minutes January 21, 2016 • SERVE Parent's Association /Straffordville Public School fee waiver for use of Vienna Community Centre for up to 2 events; • Tillsonburg Multi-Service Centre cash support of$0; • Vienna Lioness fee waiver for use of Vienna Community Centre den with kitchen for 10 monthly meetings from September through June, third Monday of the month, whole hall for 1 event with prior night setup, downstairs with kitchen for 1 event with prior night setup, plus 3 other potential events; • Vienna Lions Club fee waiver for use of Vienna Community Centre Lions den for 21 meetings with cleaning fee charged only when kitchen used, use of whole hall for 3 events, use of downstairs without kitchen for 1 event plus use of whole hall for 3 other potential events; AND THAT the above applicable approvals are subject to required advance arrangements with the Community Centre Manager and /or designated Municipal staff, completion, submission and approval of a written contract or Municipal Building Use Booking form, including the provision of a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000; AND THAT cleaning fees and HST for use of the Community Centre will apply to all fee waivers, except those qualifying under the Use & Fee Waivers — Community Centres Policy dated September 2002; AND THAT the Community Centre Manager be requested to ensure a representative of each group that has been awarded a waiver of the cleaning fee is aware of where cleaning related supplies are kept, what clean-up duties are expected, removal of any waste generated by the group and the consequences of failing to follow instructions in a satisfactory and acceptable manner; AND THAT the Bayham Beachfest and Straffordville Watermelon Fest organizers each arrange for the portable and accessible washrooms and handwash stations required with a service provider and have the invoice sent directly to each organizer for payment as appropriate. AND THAT all groups be advised in 2017 no fee waiver's will be granted and the fee by-law will be amended for reduced rates for 'Service Clubs' as defined by the Municipality. CARRIED C. Report CAO-04/16 by Paul Shipway, CAO re Community Energy Plan — FCM Milestones Framework Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-04/16 re Community Energy Plan — FCM Milestones be received for information; 2016 Council Minutes January 21, 2016 AND THAT Council award Phase 1 of the Community Energy Plan — FCM Milestones project to IBI Consultants in the amount of$2,500 +HST + Disbursements; WHEREAS the International Panel on Climate Change (IPCC) concludes in its 2007 Fourth Assessment Report that "there is new and stronger evidence that most of the warming observed over the last 50 years is attributable to human activities"; WHEREAS the IPCC concludes that human influences on the climate have likely contributed to a rise in the sea level during the latter half of the 20th century, changed wind and temperature patterns, and likely increased the risk of heat waves, the area of land affected by drought since the 1970s, and the frequency of heavy precipitation; WHEREAS the IPCC Special Report on Emission Scenarios (SRES, 2000) projects an increase in global greenhouse gas (GHG) emissions of 25 to 90 per cent between 2000 and 2030; WHEREAS the IPCC observes that warming resulting from human influences could lead to some abrupt or irreversible impacts, depending on the rate and magnitude of climate change; WHEREAS the IPCC anticipates the following impacts from climate change over the next century for North America: • Decreased snow pack, more winter flooding, and reduced summer flows resulting from warming in western mountains, exacerbating competition for over-allocated water resources; • Increased aggregate yields of rain-fed agriculture by five to 20 per cent, but with important variability among regions; and major challenges for crops that are grown close to their highest suitable temperature or that depend on highly used water resources; • Increased number, intensity and duration of heat waves for cities that currently experience them, creating potential for adverse health impacts; and • Increased stress on coastal communities and habitats as a result of the interaction of climate change impacts and development and pollution; WHEREAS GHGs (e.g. carbon dioxide, methane, nitrous oxide), released from burning coal, oil and natural gas and from cutting trees and clearing land for agriculture and development, are the primary cause of climate change; WHEREAS the World Mayors and Municipal Leaders Declaration on Climate Change 2005 asserts the need for joint authority and global action on climate change; WHEREAS municipal investments in building retrofits, community energy systems, water conservation, renewable energy technologies, waste reduction, landfill gas capture, fleet management, public transit and other sustainable measures reduce operating costs, help maintain community services, protect public health and contribute to sustainable community development while cutting GHG emissions contributing to climate change; WHEREAS the Federation of Canadian Municipalities (FCM) and ICLEI—Local Governments for Sustainability have established the Partners for Climate 2016 Council Minutes January 21, 2016 Protection (PCP) program to provide a forum for municipal governments to share their knowledge and experience with other municipal governments on how to reduce GHG emissions; WHEREAS over 200 municipal governments across Canada representing more than 75 per cent of the population have already committed to reducing corporate and community GHG emissions through the PCP program; WHEREAS PCP participants commit to working toward reducing GHG emissions in municipal operations by a suggested target of 20 per cent below 2000 levels, and a suggested target of six per cent below 2000 levels in the community within 10 years of joining the PCP program; WHEREAS the PCP program is based on a five-milestone framework that involves completing a GHG inventory and forecast, setting a GHG reduction target and vision, developing a local action plan, implementing the plan, and monitoring progress and reporting results; BE IT RESOLVED that the Corporation of the Municipality of Bayham communicate to FCM its participation in the PCP program and its commitment to achieve the milestones set in the PCP five-milestone framework; BE IT FURTHER RESOLVED that the Corporation of the Municipality of Bayham appoint the following: a) Corporate staff person Paul Shipway, CAO (519-866-5521) b) Elected official Paul Ens, Mayor (519-866-5521) to oversee implementation of the PCP milestones and be the points of contact for the PCP program within the municipality. CARRIED 12. BY-LAWS None. 13. UNFINISHED BUSINESS That Council provide staff direction to bring back a report to surplus the Port Burwell Public Works Yard. 14. OTHER BUSINESS 14.1 That Council provide staff direction to develop a notice and educate the public on the RSS subscription feature within the Municipal website for public information purposes. 14.2 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier 2016 Council Minutes January 21, 2016 THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 10:50 p.m. to discuss: • A proposed or pending acquisition or disposition of land by the municipality or local board CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Remedial Options Analysis) B. Confidential item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) 14.3 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 11:02 p.m. with no progress to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-006 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT confirming By-Law 2016-006 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council Meeting be adjourned at 11:04 p.m. CARRIED MAYOR CLERK ' REPORT iNtocH4-4/- `' PHYSICAL SERVICES tlos "'tunity Is TO: Mayor& Members of Council FROM: Ed Roloson, Water/Wastewater Operations Manager DATE: January 19, 2016 REPORT: PS-01-16 FILE NO. C-07 SUBJECT: Source Water Protection - Richmond Community Water System BACKGROUND: The following report provides information regarding source water protection for the Richmond Community Water Supply System. DISCUSSION: Source water protection as developed under the Clean Water Act, 2006 created planning processes to develop and implement municipal source water protection plans. The Clean Water Act also established source protection areas, regions, authorities and committees. Source protection is the first barrier in a multi barrier approach with a goal to protect current and future sources of municipal drinking water from contamination and depletion. In 2014 -2015 the Long Point Region Conservation Authority (LPRCA) completed a technical review of the Richmond well head areas which identified potential threats to the source water. The potential threats were then ranked in an assessment report as low, moderate and high risk and assigned a vulnerability scoring within the well head protection area. LPRCA received Provincial approval of their source water protection plan (SWPP) on November 4, 2015 with an implementation date of July 1, 2016. The plan details several potential risks across 15 municipal drinking water systems. The risks specific to the Richmond Water System include; the application of untreated septage to land, septic systems including holding tanks, application of agricultural and non-agricultural source materials to land and application of pesticides to land. As part of the implementation of the SWPP the municipality will be responsible for the continuation of a raw water monitoring plan and establishing risk management plans along with education and outreach programs that increase the awareness of the said risks while promoting best management practices. This will be achieved by a continued collaborative effort between LPRCA and the municipality. The approved SWPP can be found at www.sourcewater.ca . Monitoring and enforcement of all aspects of the SWPP will also be the responsibility of the municipality moving forward. Annual inspections and provincial reporting are required to be completed by a certified Risk Management Inspector (RMI)/Risk Management Official (RMO). The Municipality of Central Elgin currently have staff certified to provide the RMI/RMO services. Staff has obtained an agreement in principal with Central Elgin to provide this service on a costs recovery basis (see attached). Staff will present the formal agreement for council approval upon being executed by Central Elgin staff and council. ATTACHMENTS 1. Municipality of Central Elgin - RMO/RMI agreement in principal RECOMMENDATION 1. THAT Report PS-01-16 be received for information. Respectfully Submitted by: Reviewed by: Ed Roloson /'a•��s p .►� Water/Wastewater Operations Manager CAO bl 11‘•t1 The Corporation of the Municipality of r2tr {l Jif. 1 Central Elgin 450 SunsetD '/„ ;, rive,1st Float'StThomas,Ontado N5fl5V1 P519.631.4860 F:519.631.4036 September 30th, 2015 Michelle Casavecchla-Somers Paul Shipway CAO/Cleric Administrator Township of Malahide Municipality of Bayham (via email) (via email) Dear Ms. Casavecchia-Somers & Mr. Shipway: Re: Risk Management Official and Inspector Please be advised that Council discussed a report respecting the above noted matter at their meeting dated Monday, September 28th and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin approve in principle, Lloyd Perrin assuming the role of Risk Management Official and Inspector for the Township of Malahide and Municipality of Bayham; AND FURTHER THAT the provision of service shall be done through agreement between the Municipality of Central Elgin and the affected benefiting municipality on a cost recovery basis, as per Report PW-81-15. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, , Dianne Wilson Deputy Clerk c.c. L. Perrin, Director of Physical Services as o� �.c? rkAL 0� v,Nyiut.41. I• k REPORT PHYSICAL SERVICES 4re • dwPortunity I ' TO: Mayor & Members of Council FROM: Ed Roloson, Water/Wastewater Operations Manager DATE: January 28, 2016 REPORT: PS-02/16 FILE NO: C-07 SUBJECT: 2015 Drinking Water and Compliance Summary reports for the Bayham and Richmond water systems BACKGROUND: The Municipality is required to provide annual drinking water and compliance summary reports as per Ontario Reg.170/03 ATTACHMENTS: 1. 2015 Drinking Water Report and Compliance Summary for the Bayham and Richmond Water Systems RECOMMENDATION 1. THAT Report PS-02/16 regarding the 2015 drinking water and compliance summary reports for the Bayham and Richmond Water Systems be received for information. Respectfully Submitted by: Ed Roloson Water/Wastewater Operations Manager 2015 ANNUAL SUMMARY REPORT FOR MUNICIPAL WATER SYSTEMS Report This report is a summary of water quality information for the Bayham Water Distribution System,Water Works#260004748, published in accordance with Schedule 22 of the Ontario's Drinking Water Systems Regulation for the reporting period of January 1, 2014 to December 31, 2015. The Bayham Water Distribution System is categorized as a Class I, Large Municipal Residential Drinking Water System. Who gets a copy of the Report: The owner of the drinking—water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year; in the case of a drinking water system owned by a municipality, the members of the Municipal Council; in the case of a drinking water system owned by a municipal service board established under section 195 of the Municipal Act, 2001, the members of the municipal service board; or in the case of a drinking water system owned by a corporation, the board of directors of the corporation. What must the Report contain? The report must, (a) list the requirements of the Act, the regulations, the system's approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and (b) for each failure referred to in clause (a), describe the measures that were taken to correct the failure. The Bayham Water Distribution System complied with the following Drinking Water Legislation; Safe Drinking Water Act O. Reg 170/03, O. Reg 128/04 System Drinking Water Licence # 061-101 Note: MOE inspection conducted on October 23, 2015 indicates full compliance as a 100% score was achieved. What else must the report contain? The report must also include the following information for the purposes of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system: A summary of the quantities and flow rates of the water supplied during the period covered by the report; A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval. Attachments 2015 flows Report Prepared by; Ed Roloson, CMM III Water/Wastewater Operations Manager Overall Responsible Operator (ORO) } fY' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260074854 Drinking-Water System Name: Richmond Community Water Inc. Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: Small Municipal Year Round Residential Period being reported: 2015 Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [ x ] N/A Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [ x ] No [ ] serve? Yes [ ] No [x Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: N/A Bayham Wastewater Treatment Plant Did you provide a copy of your annual 1 Chatham St. report to all Interested Authorities you Port Burwell,ON 519-874-4761 report to for each Designated Facility? Yes [ ] No [ x Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] Drinking Water Systems Regulations Page 1 of 6 (PTBS 4435e01)February 2008 eit- Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [x ] Public access/notice via the web [x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [x] Public access/notice via other method ---water bills Describe your Drinking-Water System The community is serviced by two drilled overburden wells and treatment equipment upgrades including raw water softeners, nitrate filters, pre and post chlorination, post filtration, uv disinfection, on-line continuous monitoring equipment including nitrate, turbidity and chlorine. The system is monitored and alarmed by a computerized SCADA system. List all water treatment chemicals used over this reporting period Sodium Hypochlorite ( 12% ) Were any significant expenses incurred to? [ x ] Install required equipment [ x ] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred $50,753 --- regulatory operating expenses $39,583.90 --- capital stand-by generator installation Drinking Water Systems Regulations Page 2 of 6 (PTBS 4435e01)February 2008 } fY' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Jan.2/14 Sodium 157 mg/L Ongoing DWA Jan 9/14 by MOH Aug.4/15 Total Coliforms 480 Count Flushed and re- Aug.11/15 /100 mL sampled Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min#)-(max#) (min#)-(max#) (min#)-(max#) Raw 24 0 0 0 Treated Distribution 110 0 0 -480 110 >10 - 10 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min#)-(max#) NOTE: For continuous Samples monitors use 8760 as the Turbidity 8760 0.00—2.00 (equip number of samples. cal) Chlorine 8760 0.36(equip cal)— 3.37 (free) Fluoride(If the DWS provides NOTE: Record the unit of measure if it is not milligrams per litre. Drinking Water Systems Regulations Page 3 of 6 (PIBS 4435e01)February 2008 Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jan.19/15 0.05 ug/L Arsenic Jan.19/15 0.2 ug/L Barium Jan.19/15 31.3 ug/L Boron Jan.19/15 26.7 ug/L Cadmium Jan.19/15 0.008 ug/L Chromium Jan.19/15 0.13 ug/L *Lead See below Mercury Jan.19/15 0.01 ug/L Selenium Jan.19/15 1 ug/L Sodium Jan.2/14 157 mg/L Yes-DWA Uranium Jan.19/15 0.041 ug/L Fluoride Jan.19/15 0.06 mg/L Nitrite Annual range 0.003-0.003 mg/L Nitrate Annual range 3.56 -8.94 mg/L *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems,non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Range of Lead Location Type Number of Number of Results Samples Exceedances (min#)—(max#) Plumbing 0 Distribution 4 Alk. =213-257 0 PH=7.13 -7.39 Lead = 0.02 — 1.24 Drinking Water Systems Regulations Page 4 of 6 (PIBS 4435e01)February 2008 r).1.__ L" Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Result Unit of Exceedance Date Value Measure Alachlor Jan.19/15 0.02 ug/L Aldicarb Jan.19/15 0.01 ug/L Aldrin+Dieldrin Jan.19/15 0.01 ug/L Atrazine+N-dealkylated metobolites Jan.19/15 0.01 ug/L Azinphos-methyl Jan.19/15 0.02 ug/L Bendiocarb Jan.19/15 0.01 ug/L Benzene Jan.19/15 0.32 ug/L Benzo(a)pyrene Jan.19/15 0.004 ug/L Bromoxynil Jan.19/15 0.33 ug/L Carbaryl Jan.19/15 0.01 ug/L Carbofuran Jan.19/15 0.01 ug/L Carbon Tetrachloride Jan.19/15 0.16 ug/L Chlordane(Total) Jan.19/15 0.01 ug/L Chlorpyrifos Jan.19/15 0.02 ug/L Cyanazine Jan.19/15 0.03 ug/L Diazinon Jan.19/15 0.02 ug/L Dicamba Jan.19/15 0.20 ug/L 1,2-Dichlorobenzene Jan.19/15 0.41 ug/L 1,4-Dichlorobenzene Jan.19/15 0.36 ug/L Dichlorodiphenyltrichloroethane(DDT)+ Jan.19/15 0.01 ug/L metabolites 1,2-Dichloroethane Jan.19/15 0.35 ug/L 1,1-Dichloroethylene Jan.19/15 0.33 ug/L (vinylidene chloride) Dichloromethane Jan.19/15 0.35 ug/L 2-4 Dichlorophenol Jan.19/15 0.15 ug/L 2,4-Dichlorophenoxy acetic acid(2,4-D) Jan.19/15 0.19 ug/L Diclofop-methyl Jan.19/15 0.40 ug/L Dimethoate Jan.19/15 0.03 ug/L Dinoseb Jan.19/15 0.36 ug/L Diquat Jan.19/15 1 ug/L Diuron Jan.19/15 0.03 ug/L Glyphosate Jan.19/15 1 ug/L Heptachlor+Heptachlor Epoxide Jan.19/15 0.01 ug/L Lindane(Total) Jan.19/15 0.01 ug/L Malathion Jan.19/15 0.02 ug/L Methoxychlor Jan.19/15 0.01 ug/L Metolachlor Jan.19/15 0.01 ug/L Metribuzin Jan.19/15 0.02 ug/L Monochlorobenzene Jan.19/15 0.3 ug/L Drinking Water Systems Regulations Page 5 of 6 (PIBS 4435e01)February 2008 N__ L' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Paraquat Jan.19/15 1 ug/L Parathion Jan.19/15 0.02 ug/L Pentachlorophenol Jan.19/15 0.15 ug/L Phorate Jan.19/15 0.01 ug/L Picloram Jan.19/15 1 ug/L Polychlorinated Biphenyls(PCB) Jan.19/15 0.04 ug/L Prometryne Jan.19/15 0.03 ug/L Simazine Jan.19/15 0.01 ug/L THM 2015 4.0 ug/L (NOTE: show latest annual average) Temephos Jan.19/15 0.01 ug/L Terbufos Jan.19/15 0.01 ug/L Tetrachloroethylene Jan.19/15 0.35 ug/L 2,3,4,6-Tetrachlorophenol Jan.19/15 0.20 ug/L Triallate Jan.19/15 0.01 ug/L Trichloroethylene Jan.19/15 0.44 ug/L 2,4,6-Trichlorophenol Jan.19/15 0.25 ug/L 2,4,5-Trichlorophenoxy acetic acid(2,4,5-T) Jan.19/15 0.22 ug/L Trifluralin Jan.19/15 0.02 ug/L Vinyl Chloride Jan.19/15 0.17 ug/L List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample Drinking Water Systems Regulations Page 6 of 6 (PIBS 4435e01)February 2008 2015 ANNUAL SUMMARY REPORT FOR MUNICIPAL WATER SYSTEMS Report This report is a summary of water quality information for the Richmond Community Water System,Water Works #260074854, published in accordance with Schedule 22 of the Ontario's Drinking Water Systems Regulation for the reporting period of January 1, 2014to December 31, 2015 The Richmond Community Water System is categorized as a Small Municipal Year Round Residential Drinking Water System. Who gets a copy of the Report: The owner of the drinking—water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year; in the case of a drinking water system owned by a municipality, the members of the Municipal Council; in the case of a drinking water system owned by a municipal service board established under section 195 of the Municipal Act, 2001, the members of the municipal service board; or in the case of a drinking water system owned by a corporation, the board of directors of the corporation. What must the Report contain? The report must, (a) list the requirements of the Act, the regulations, the system's approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and (b) for each failure referred to in clause (a), describe the measures that were taken to correct the failure. The Richmond Community Water System complied with the following Drinking Water Legislation; Safe Drinking Water Act O. Reg 170/03, O. Reg 128/04 Nitrate advisory removed by MOH in October 2015 System Drinking Water Licence # 061-201 Note: MOECC inspection conducted on November 26, 2015 indicates full compliance as a 100% score was achieved. What else must the report contain? The report must also include the following information for the purposes of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system: A summary of the quantities and flow rates of the water supplied during the period covered by the report; A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval. Attachments 2015 flows Report Prepared by; Ed Roloson, CMM III Water/Wastewater Operations Manager Overall Responsible Operator (ORO) } fY' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260004748 Drinking-Water System Name: Bayham Distribution System Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: WD Large Municipal Residential Period being reported: 2015 Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [ x ] N/A Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [ x ] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: 1 Chatham St. Did you provide a copy of your annual Port Burwell, Ont. report to all Interested Authorities you NOJ 1 TO report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] Drinking Water Systems Regulations Page 1 of 6 (PTBS 4435e01)February 2008 eit- Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [x] Public access/notice via the web [x] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [x] Public access/notice via other method_water bills Describe your Drinking-Water System The Bayham water distribution system consists of various size transmission mains and apparatuses including 81 fire hydrants, 100 main valves and 4 air release and 3 drain chambers. The location of these are mainly located in the villages of Port Burwell and Vienna. The estimated service population is less than 2000 with 820 fully metered service connections. A booster pump station is located on the transmission main to Vienna. This pump operates when the pressure drops to activate the pump which would normally occur during fire flows or main line flushing. List all water treatment chemicals used over this reporting period No chemicals - stand alone distribution system that receives treated water. Were any significant expenses incurred to? [x ] Install required equipment [x] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred $610,564 --- regulatory operating expenses including purchase of water Capital costs incurred for 2015 totaled $5,000 for radio water meter head replacements. Drinking Water Systems Regulations Page 2 of 6 (PTBS 4435e01)February 2008 } fY' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Aug. Total Coliforms 82 Count Flushed and Aug. 6/2015 /100mL resampled. 11/2015 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min#)-(max#) (min#)-(max#) (min#)-(max#) Raw Treated Distribution 177 0 0 177 <10 - 960 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min#)-(max#) NOTE: For continuous Samples monitors use 8760 as the Turbidity number of samples. Chlorine 665 0.20— 1.85 (free) Fluoride(If the DWS provides fluoridation) NOTE: Record the unit of measure if it is not milligrams per litre. Drinking Water Systems Regulations Page 3 of 6 (PIBS 4435e01)February 2008 N_ L' Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date I Result Value Unit of Measure Exceedance Antimony Arsenic Barium Boron Cadmium Chromium *Lead Mercury Selenium Sodium Uranium Fluoride Nitrite Nitrate *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems,non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period Drinking Water Systems Regulations Page 4 of 6 (PIBS 4435e01)February 2008 Ontario Drinking-Water Systems Regulation O. Reg. 170/03 (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Number of Location Type Alkalinity Results Samples Exceedances (min#)—(max#) Plumbing Distribution 8 lead, pH and 95-128 alk. 0 alkalinity pH= 7.09-7.88 Lead =<0.01-1.62 lag/L Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Result Unit of Exceedance Date Value Measure Alachlor Aldicarb Aldrin+Dieldrin Atrazine+N-dealkylated metobolites Azinphos-methyl Bendiocarb Benzene Benzo(a)pyrene Bromoxynil Carbaryl Carbofuran Carbon Tetrachloride Chlordane(Total) Chlorpyrifos Cyanazine Diazinon Dicamba 1,2-Dichlorobenzene 1,4-Dichlorobenzene Dichlorodiphenyltrichloroethane(DDT)+ metabolites 1,2-Dichloroethane 1,1-Dichloroethylene (vinylidene chloride) Dichloromethane 2-4 Dichlorophenol 2,4-Dichlorophenoxy acetic acid(2,4-D) Diclofop-methyl Dimethoate Drinking Water Systems Regulations Page 5 of 6 (PIBS 4435e01)February 2008 r� L' Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Dinoseb Diquat Diuron Glyphosate Heptachlor+Heptachlor Epoxide Lindane(Total) Malathion Methoxychlor Metolachlor Metribuzin Monochlorobenzene Paraquat Parathion Pentachlorophenol Phorate Picloram Polychlorinated Biphenyls(PCB) Prometryne Simazine THM 2015 61.5 ug/L (NOTE:show latest annual average) Temephos Terbufos Tetrachloroethylene 2,3,4,6-Tetrachlorophenol Triallate Trichloroethylene 2,4,6-Trichlorophenol 2,4,5-Trichlorophenoxy acetic acid(2,4,5-T) Trifluralin Vinyl Chloride List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample THM 55 ug/L Jan. 12 /2015 THM 41 ug/L April 7/2015 THM 70 ug/L July 6/2015 THM 80 ug/L Oct. 5/2015 Drinking Water Systems Regulations Page 6 of 6 (PIBS 4435e01)February 2008 MUNICIPALITY OF BAYHAM MONTHLY WATER CONSUMPTION (m3) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2015 Pt.Burwell 4367 4846 4433 3946 6629 7210 9135 9795 7159 6108 4727 5503 73,858 avg.daily 140.87 173.1 143 131.53 213.84 240.33 294.68 315.97 238.63 197.03 157.57 177.52 Vienna 3265 3760 3219 3659 4730 5204 5407 6354 5822 5778 5587 4968 57,753 avg. daily 105.32 134.28 103.84 121.97 152.58 173.47 174.42 204.97 194.07 186.39 186.23 160.26 Lake View 10,284 10,974 10,689 10,310 13,232 13,966 16,963 17,204 14,196 12,730 11,516 11,316 153,380 avg. daily 331.74 391.93 344.81 343.67 426.84 465.53 547.19 554.97 473.2 410.64 383.87 365.03 2014 Pt.Burwell 8941 4387 5638 6137 7406 8711 8587 9883 6241 6932 5052 5182 83,097 avg.daily 288.42 156.68 181.88 204.57 238.9 290.37 277 318.8 208 223.61 168.4 167.16 Vienna 3692 3135 4035 3455 4267 5650 8427 6937 3658 3857 3221 3729 54,063 avg. daily 119.1 111.96 130.16 115.16 137.64 188.33 271.84 223.77 121.93 124.42 107.37 120.29 Lake View 13,457 9055 10,289 10,872 11,292 14,921 21,012 18,957 10,403 12,200 9449 10,223 152,130 avg. daily 434.1 323.39 331.9 362.4 364.29 497.37 677.81 611.51 346.77 393.55 314.97 329.77 2013 Pt.Burwell 5254 8181 5691 5968 7345 8789 10041 11129 9929 9441 8932 8489 99189 avg.daily 169.5 292.2 183.6 198.9 236.9 292.9 323.9 359 331 304.5 297.8 273.8 Vienna 3623 3623 3924 3806 4819 4535 4509 4610 2036 3436 4856 4506 48283 avg. daily 116.9 129.4 126.6 126.9 155.5 151.2 145.5 148.7 68 110.8 161.9 145.4 Lake View 9128 11804 9973 9774 13434 11945 16818 16975 15581 14313 13710 13180 156635 avg. daily 294.5 421.6 321.7 325.8 433.4 398.2 542.5 547.6 519.4 461.7 457 425.2 MUNICIPALITY OF BAYHAM MONTHLY WATER CONSUMPTION (m3) RICHMOND COMMUNITY WATER SYSTEM MONTHLY WATER CONSUMPTION (m3) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2015 East 461 428 466 399 467 465 574 490 445 434 424 453 5506 avg.daily 14.87 15.29 15 13.3 15 15.5 18.52 15.8 14.8 14 14.1 14.6 West 394 376 458 390 400 363 397 397 369 360 400 387 4691 avg. daily 12.7 13.42 14.77 13 12.9 12 12.8 12.8 12.3 11.6 13.3 12.5 10,197 RICHMOND COMMUNITY WATER SYSTEM MONTHLY WATER CONSUMPTION (m3) 1:011AlltNOTICE OF A PUBLIC MEETING 4Mr ,, CONCERNING A PROPOSED ''; ZONING BY-LAW AMENDMENT f , IN THE MUNICIPALITY OF BAYHAM t>45O1'Ott1s unity APPLICANT: BERKEL TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 18 , 2016 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning regulations on a 0.4 hectare (1 acre) parcel of land, in the Rural Residential Defined Area (RR-28) to reduce the minimum lot frontage from 47 m to 42 m in Zoning By-law Z456-2003. The subject lands are located on Part of 15, Concession 10, on the south side of Green Line, west of Elliott Road and known municipally as 56129 Green Line. THE EFFECT of this By-law will be to permit a single detached lot and to recognize a lot frontage of 42 metres in place of 47 metres required in the Rural Residential Defined Area (RR-28) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of January 2016. KEY MAP Margaret Underhill MUNICIPALITY OF BAYHAM Deputy Clerk/Planning Coordinator Municipality of Bayham r—Poss>:r- P.O. Box 160, 9344 Plank Rd. Straffordville, ON, NOJ 1Y0 "I '2 T: 519-866-5521 Ext 222 L I LOT 16 F: 519-866-3884 w 115 101 15 LOT 1 E: munderhill c(r�,bayham.on.ca W: www.bayham.on.ca 1 GR$EN_ZIv• LOT 1: SUBJECT LA LOT 13 LOT 14 �- LOT 15T,OT 16 LOT 1 $AYH ►. 41911° t 9 . REPORT DEVELOPMENT SERVICES poj'tunity Isco TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: February 4, 2016 REPORT: DS-05/16 FILE NO. C-07 / SUBJECT: Road Allowance Stop Up, Close & Convey Request BACKGROUND: Staff have received a request to close and convey a portion of the unopened road allowance between Lots 20 & 21, in Concession 10, from the abutting property owners. The applicant is interested in acquiring the road allowance to add to their current adjacent agricultural property to the west. Subsequently, the applicant wishes to pursue a consent to sever approximately 37 acres from Lot 21 and add to their agricultural holdings in Lot 20. DISCUSSION: Past practice in applications for closure and conveyance of unopened road allowances has included public consultation and has required the applicant pay all costs related to surveying, legal, advertising and appraisal, along with an administrative fee. Staff and municipal planner have carried out a preliminary review of the road allowance request. The planner has expressed concerns with the stop up close and conveyance of this road allowance between Green Line and the Big Otter Creek. The municipality cannot foresee potential need for the ROW for public access, public services, however, this area may be important for the studies of the Significant Area of Natural and Scientific Interest (ANSI's), Significant Woodlands and Valley Lands as might be needed for research. Consultation with the LPRCA and Ministry of Natural Resources and Forestry has not been conducted at this point in time. Staff would recommend Council provide direction on a standardized policy for the disposition of road allowances outside the urban boundaries. ATTACHMENTS 1. Written Request—January 11, 2016 Baldwin 2. Aerial Map Staff Report DS-05/16 Baldwin 2 3. Assessment Map RECOMMENDATION 1. THAT Report DS-05/16 be received for information; 2. AND THAT Staff be directed to consult with the Long Point Region Conservation Authority and Ministry of Natural Resources and Forestry regarding the road allowance between Lots 20 and 21 in Concession 10; 3. AND THAT Staff be directed to prepare a report regarding a standardized policy for the disposition of road allowances outside the urban boundaries. Respectfully Submitted by:_ Reviewed b /4-/‘1/ • - Margar-t nderhill 'aul Ship ,,r1/111"."-- Deputy Ci'Deputy Clerk/Planning Coordinator /CAO Peter Leliveld <peter@tillsonburghomes.com> Mon, Jan 11, 2016 at 11:43 To: RE/MAX Tri-County <office@tillsonburghomes.com> To: Municipality of Bayham 9344 Plank Road, P.O. Box 160 Straffordville ON NOJ 1Y0 do Peter Leliveld 565 fBroadway, Tillsonburg ON N4G 388 peterleliveld@tillsonburghomes.com Re: Request to stop up, close and convey the road allowance located between Lots 20 & 21 Concession 10. Affecting Roll Numbers 006-166 and 006-168 Road allowance to be conveyed to-999=9(0 oc - Road allowance from Green Line running to Big Otter Creek The herein land owners requesting Council approval and to please advise of the process Sincerely: Charles Baldwin Marlene Baldwin ale Baldwin Beverley e)l _ // x=a a 4.4 } s A11 „, ---,..----1,34:^qge ''f'' ',,, x • t "-tea t 9 £f b �f e % ti .4,,.,,,,,:1,:; dei • „, ) wog og_ ` gQ� . Cn QS AI ,o \,,---' ) N N.irr U JZo , \ \‘). \ \ 1 -- �i 210 WdH�lb�B ...�. io N e- O e- O -J n~. N z iii o C7 O Q W U Q X09 21 i4 • ps$ / , m , \ i / r'e "EEM UNE )06-163' atai:' Pt 3.47 Ac. -•° \ I 1 11111.111111.1..N I Iy \\ ±1-01 \. \ 13000-IGG, i I Ac. i III.It, Ac.. i' II - P \ \ RT I I ‘ \ 1 00g-1�g '.t \ \ 67.00 Ac. I.I \\ &v /Py Noels L'�taY/cS /d o • // ✓ice /. Q / \ ��e �/ie Q�dw/h I ' l+/UY/f'YIG� /JG1'/p�fN/r7 "_ !!!--7---'5 ` \ I z I� I { 1 1 is:1 I I \ II 11 D I 1 OOry- 171 I I - 00(n-i(o5 11, 69.00 Ac. _� I 9I.�•y 1 1 33.55 AC.Il 11.1.-�..„ �` I ` r ,)...\1440:0c0 . r 33c. I I //R 6606 . T• • V. I I "St...._. ua 304E fA.rl �(\\ / 4 - ,.. 006-113-05 I�\ T I I \ .2653 Ac• '` P 8 I 1 Vim/ , . P' O LOT 20 LOT 21 ,` °", 11 `: 1 / / LOT 22 '`° 14 I 9 s2s9 006-1/05 'e 'Red, AG. 1 ti LOT 23 40 onto-1107 I 5.4.7 kc 1 110.00 Ac. / c s-tse,.s... CONCESSIOV. N 10 'j ,� cPe® Ac. ti �, 00[2- 113 LOT 24 78.47 \c. '�� 004,-114 CAq gON `INEIZMIR 63.95 Ac. CONCESSION 9 _ alLONG POINT REGION CONSERVATION AUTHORITY "*" BOARD OF DIRECTORS MEETING MINUTES - December 2, 2015 (as approved at the Board of Directors meeting held January 13, 2016) Members in attendance: Dave Beres, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten and Tom Southwick Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, C. Jacques, B. Bravener and D. McLachlan Regrets: Leroy Bartlett, Doug Brunton and Craig Grice The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, December 2nd, 2015 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-153/15 moved: N. Haydt seconded: R. Geysens THAT the LPRCA Board of Directors add "Norfolk County Shoreline Management Plan" under New Business as item 10 (h) to the December 2nd 2015 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS T. Southwick wanted to discuss the Elgin County Shoreline Management Plan adopted at the last regular meeting but asked that the discussion be deferred until the end of the meeting. MOTION A-154/15 moved: D. Beres seconded: N. Haydt THAT the minutes of the LPRCA Board of Directors Regular Meeting held November 4th, 2015 and the LPRCA Budget Meetings held November 12th and 23rd, 2015 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES MOTION A-155/15 moved: J. Scholten seconded: N. Haydt THAT the minutes from the Backus Museum Committee meeting of June 24th, 2015 and August 27th, 2015 be received as information. CARRIED CORRESPONDENCE MOTION A-156/15 moved: D. Hayes seconded: N. Haydt THAT the correspondence outlined in the Board of Directors'Agenda of December 2nd, 2015 with additions be received as information. CARRIED DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved twelve applications since the last meeting in November: LPRCA- 117/15, LPRCA-137/15, LPRCA-139/15, LPRCA-145/15, LPRCA-146/15, LPRCA- 147/15, LPRCA-148/15, LPRCA-149/15, LPRCA-150/15, LPRCA-151/15, LPRCA- 152/15 and LPRCA-153/15. There were no questions or comments. MOTION A-157/15 moved: D. Hayes seconded: D. Beres That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated November 24th, 2015 as information. CARRIED b) New Applications The Planning Department sought approval for two applications. No questions or comments. MOTION A-158/15 moved: T. Southwick seconded: D. Beres THAT the LPRCA Board of Directors approves the following Development Applications FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-154/15 LPRCA-155/15 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The final event of the season is scheduled for December 12th at Backus. Gifts from the Forest provides family fun by making holiday decorations with natural materials. MOTION A-159/15 moved: R. Geysens seconded: D. Hayes THAT the LPRCA board of Directors receives the December Calendar of Events Report as information. CARRIED b) GENERAL MANAGER'S REPORT The GM devoted much of his time to the expansion of the ALUS program in Elgin County. There were no questions or comments. MOTION A-160/15 moved: H. Scholten seconded: D. Hayes THAT the LPRCA Board of Directors receives the General Manager's Report for November 2015 as information. CARRIED c) WATERSHED CONDITIONS UPDATE Staff reviewed the wind events of October 29th and November 12th, and presented a slide show of the resulting flooding and damage at Long Point and Port Dover. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - MOTION A-161/15 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors receives the Watershed Conditions Update Report as information. CARRIED d) A.D. LATORNELL CONFERENCE UPDATE The theme of this year's Latornell Conference was Climate Change. Staff met with federal employees and is hopeful that more funding will be forthcoming for environmental projects to help climate change. D. Beres noted that climate change is frightening. He noted that one of the breakout sessions discussed how road salt was contributing to silt build-up in ponds. R. Chambers stated that the Latornell Conference is one of the most educational conferences he has attended. MOTION A-162/15 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors receives the verbal report on the A.D. Latornell Conference Update as information. CARRIED e) 2016 MEETING SCHEDULE MOTION A-163/15 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors approves the proposed 2016 meeting schedule. CARRIED f) FOREST MANAGEMENT PRESCRIPTIONS/OPERATING PLANS - DEER CREEK CA, GIBEL AND RINGLAND TRACTS Staff just received the Ecology Report and will be forwarding it to the Board for review at the January meeting. All of the properties have undergone operations in the past and are being managed as per the 20-year plan. MOTION A-164/15 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors approves the prescriptions/operating plans for Deer Creek, Gibel and Ringland Tracts. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - g) 2016 LPRCA COMMITTEE APPOINTMENTS Committees will be appointed at the January meeting after the Chair and Vice-Chair elections. Member appointments are required for the Land Acquisition, Lee Brown Marsh Management, Audit and Backus Museum committees. MOTION A-165/15 moved: D. Beres seconded: J. Scholten THAT the LPRCA Board of Directors receives the 2016 LPRCA Committee Appointments Report for information. CARRIED h) NORFOLK COUNTY SHORELINE MANAGEMENT PLAN A Board member suggested that staff cancel the Norfolk County Shoreline studies due to the cost, although, staff and the municipality are currently relying on 30-year old data. It was determined that Norfolk County should make the decision about proceeding with the Plan. The Elgin County Shoreline Management Plan was recently completed and soon to be incorporated into the Elgin County Official Plan. T. Southwick asked for reconsideration of resolution A-143/15 regarding the Elgin County Shoreline Management Plan passed at the November 4th meeting. It was pointed out that LPRCA's policy requires a Notice of Motion to take place at the same meeting where the particular vote took place. Staff pointed out that Elgin County requested the Plan and it may be reconsidered if new information is forthcoming from the County. MOTION A-166/15 moved: R. Geysens seconded: J. Scholten That the LPRCA Board of Directors does now enter into an "In Camera"session to discuss: O personal matters about an identifiable individual, including Conservation Authority employees; CARRIED MOTION A-167/15 moved: R Geysens seconded: N. Haydt That the LPRCA Board of Directors does now adjourn from the "In Camera"session. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - MOTION A-168/15 moved: J. Scholten seconded: T. Southwick THAT the LPRCA Board of Directors directs the General Manager to execute a contract extension with Lorrie Minshall for the Interim Manager of Watershed Services as presented by the GM on December 2nd, 2015. CARRIED The Chair adjourned the meeting at 7:45pm. Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick - 6 - From: Water, Drinking (MOECC) [mailto:Drinking.Water@ontario.ca] Sent: Friday, December 18, 2015 12:04 PM To: Lynda Millard <LMillard@bayham.on.ca> Subject: Notice of Release of the Minister's Annual Report on Drinking Water 2015,the Chief Drinking Water Inspector's 2014-2015 Annual Report and Drinking Water Data on Ontario.ca/Avis de publication du Rapport annuel 2015 du ministre sur l'eau potable, du Ra Please be advised that today the Ministry of the Environment and Climate Change released the Minister's Annual Report on Drinking Water 2015 and the Chief Drinking Water Inspector's 2014-2015 Annual Report. The Minister's Annual Report on Drinking Water 2015 showcases the work Ontario is doing to protect our drinking water and water resources while fighting climate change.The Chief Drinking Water Inspector's Annual Report provides an overview of the ministry's progress during 2014-15 and includes in-depth information on the performance of Ontario's drinking water systems and licensed and eligible laboratories. Both reports are available online at ontario.ca/drinkingwater. The reports highlight that Ontario's drinking water continues to be of high quality and is well protected. These findings are supported by our drinking water quality and inspection results.The ministry and its partners are working together and remain committed to protecting the province's drinking water. Starting this year, drinking water datasets that are used in the Chief Drinking Water Inspector's 2014- 2015 Annual Report will also be released on Ontario's Open Data Catalogue when the report is released. Improving public access to drinking water data supports the government's Open Data Directive to make government data accessible to the public by default.This directive requires Ontario ministries and provincial agencies to publish data unless there are legal, privacy, confidentiality, commercially sensitive or security reasons not to do so. Releasing the data we collect related to drinking water will increasingly become our normal business practice. Going forward, most datasets will be updated on a quarterly basis so that information is available to the public between annual reports. INNYHAdif IL, • REPORT o CAO -Pp, l'tunity IsIL TO: Mayor & Members of Council FROM: Paul Shipway, Administrator DATE: February 4, 2016 REPORT: CAO-05/16 SUBJECT: PORT BURWELL PUBLIC WORKS YARD BACKGROUND On November 19, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-85/15 re Municipal Property Inventory be received for information On January 21, 2016 the Council of the Corporation of the Municipality of Bayham provided staff direction to bring a report to Council for consideration to surplus the Port Burwell Public Works Yard property. DISCUSSION The Port Burwell Public Works Yard is located at 31 Elizabeth St. Port Burwell, Ontario. The subject property is classified and zoned `Institutional' in the Official Plan and Zoning By-law respectively. The property has approximate measurements as follows: i. Frontage 132.0 Feet; ii. Depth 165.0 Feet; iii. Area 21780.0 Square Feet; The property is legally described as Plan 30, Lots 12-13. The building is currently utilized for storage of seasonal items including holiday decorations, tables and garbage cans. The subject property also houses the SCADA tower for Water/Wastewater. In the 2016 Capital Budget the Council of the Corporation of the Municipality of Bayham allocated funds to build a storage shed extension on the Wastewater Treatment Plant lands at 1 Chatham St, Port Burwell, ON effectively making the property at 31 Elizabeth St redundant. This fact is stronger giving consideration to strategically storing items at different existing locations throughout the Municipality. The Water/Wastewater storage shed is planned for completion May 30, 2016. Water/Wastewater Staff have commenced the process of relocating the SCADA tower to a different location. RECOMMENDATION 1. THAT Report CAO-05/16 re Port Burwell Public Works Yard be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham declare 31 Elizabeth St, being Plan 30, Lots 12-13, being the Port Burwell Public Works Yard surplus to the needs of the Municipality for the purpose of sale; 3. AND THAT Council direct staff to list the property with the Municipal Realtor. Respectfully Submitted by: Paul Shipway CAO ELGIN MAPPING 31 Elizabeth St PB Works ra G i �!' s l iiiii-211 . __ , P .4. __ !, a, Aill . • ,,,,,.' 'N,.. Allill - Legend .y G 'J,'S'1TT '1'._ 1 _ E Lagoons _ _ a -. ❑ Parcels I = Local — _ 11 r Arterial imi — Highways { World Street Map Lu IiIT § 11111.11r1.161r CC I me --i- J { y id' 4.-f:id:: ip.: i_ 11, , ,-11*...i. ;;—1••"'' -: 'aril--' -61; 4 - -- al _ ., _ . M �. .ate 1 _ • 'I Vii_¢ 'T gi�r , .._.. liffiiii.--1 ' . ii-- I • 4E ,.7 .... ', — lh --___ y .. � tl ate: 41Wil ;ow J. , - !! yam. PIr _ IMMM, h r ��. . 441. . _ 1 56 � � 0 Notes o 0.1 0 0.06 0.1 Kilometers This ma is a usergenerated static output from an Internet mapping site and is for I I p p PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION 0111,74"111111k44#'''"Ik REPORT o e ,�y CAO pul'tunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, Administrator DATE: February 4, 2016 REPORT: CAO-06/16 SUBJECT: 2016 CAPITAL WORKS - FACILITIES BACKGROUND During Capital Budget deliberations for 2016 the Council of the Corporation of the Municipality of Bayham assigned $5,000 to Building Envelope Repairs for the Marine Museum. The Building envelope issues were identified in the 2015 Facility Audits. DISCUSSION The required works and recommended actions for the subject facilities is as follows: Port Burwell Gazebo Remove existing plastic fabrication on top of existing gazebo. Build out with rough 1x4 strapping on top of existing gazebo. Supply and install new 28 gauge long sheet steel, flashing, ridge capping, and all pertinent fasteners and sealants on top of gazebo. $890+HST Marine Museum The Marine Museum has areas where the siding is bent and torn, which is the building envelope. The proposed solution is to cut off approximately 3ft up the wall from the bottom and install vertical board and batten vinyl siding, with complimentary colour close to existing metal. As a note the existing metal cannot be duplicated as it is aged. Vinyl siding will bounce back when hit or if it breaks a piece can easily be re-installed/replaced. The sections which would be repaired are the damaged sections being, the entire back wall and approximately 30ft of each sidewall. Should funds be available in the future the process can be continued around the remainder of the building. Proper eaves trough will also be installed on the building. The general work would be as follows: Remove and dispose of existing eaves trough and fascia on entire building. Build out existing fascia board to become flush with existing roof line (as per direction of CBO). To supply, fabricate and install new fascia on all newly built out fascia board. To supply and install new 5 inch seamless eaves trough complete with new downpipes, elbows, quick screw hangers and all pertinent closures and fasteners. To supply and install new drop in gutter guard inside of all new trough. To cut steel three feet above the ground on all discussed areas of building. To supply and install new three feet of vinyl siding on all removed steel areas of building complete with drip edge, fasteners and sealants. $3,980+HST Due to the nature of the work and the difficulty drafting a scope of work, staff met with the contractor which won the previous two roof and eaves trough related tender/quotes. The prices provided are courtesy of the Haines Group. Port Burwell East Beach The sidewalk at the front of the East Beach washroom is being undermined by various forces of erosion and wash out and if not addressed will be subject to failure. Staff propose to dig a trench install rip-rap, cover with a layer of concrete and cover with sand. This in-house solution should prevent future erosion or sidewalk failure concerns. Port Burwell Public Library The Municipality is conducting grading repairs for drainage purposes and to eliminate frost heaves. Cenotaph The Municipality is conducting repairs to the landscaping wall that has sunken surrounding the Cenotaph. RECOMMENDATION 1. THAT Report CAO-06/16 re Capital Works - Facilities be received for information; 2. AND THAT staff be directed to sole-source the Marine Museum and Gazebo repairs to the Haines Group in the amount of$3,980+HST and $890+HST respectively. Respectfully Submitted by: Paul Shipway CAO THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2016-007 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND GILLES THERRIEN FOR PROVISION OF FOUNDATION REPAIR WORKS AT STRAFFORDVILLE COMMUNITY CENTRE WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of foundation repair works at the Straffordville Community Centre in the Municipality of Bayham; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Gilles Therrien for the provision of foundation repair works to be undertaken at the Straffordville Community Centre; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF JANUARY 2016. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016 — 008 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD FEBRUARY 4, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held February 4, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 4th day of February, 2016. MAYOR CLERK