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HomeMy WebLinkAboutMay 19, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 19, 2022 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKS TREASURER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS LORNE JAMES 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3_ REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 E Confidential verbal item re Litigation or potential litigation affecting the Municipality; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Drainage) 4. ANNOUNCEMENTS Deputy Mayor Weisler announced that members of Council were at Port Bruce over the past weekend assisting the Auxiliary Coast Guard and they were very pleased with the community support. Deputy Mayor Weisler noted she has been receiving positive feedback from the usage of the Voyent Alert! notification system and reminded residents to register for the app if they have not already done so. Mayor Ketchabaw announced the firemen are holding a pancake breakfast this Sunday at the Port Burwell Fire Hall from 8 a.m. to 12 p.m. 2022 Council Minutes May 19, 2022 Mayor Ketchabaw announced that the GoVaxx bus will be at the Port Burwell Fire Hall on Thursday, May 26 from 11 a.m. to 5 p.m. 5. PRESENTATIONS A. Rob Foster, Graham Scott Enns re 2021 Consolidated Financial Statements Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT the presentation from Rob Foster, Graham Scott Enns re 2021 Consolidated Financial Statements be received for information; AND THAT the 2021 Financial Statements be approved as presented; AND THAT the Chair be directed to sign the audit finding letters. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held May 5, 2022 B. Statutory Planning Meeting held May 5, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes of the Council Meeting and Planning Meeting held May 5, 2022 be adopted as presented CARRIED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m. The Council Meeting resumed at 7:44 p.m. 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence I 2022 Council Minutes May 19, 2022 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-11/22 by Steve Adams, Manager of Public Works/Drainage Superintendent re Bulk Item Curbside Pick -Up Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report PS-11-22 re Bulk Item Curbside Pickup be received for information; AND THAT staff report back on the financials of Option 3, being a Monthly Bulk Item Curbside Pick-up - 3 month trial. ,A7_1G S-11:�; The Council Meeting recessed to host a Statutory Drainage Public Meeting at 8:00 p.m. The Council Meeting resumed at 8:17 p.m. 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Subdivision Application in Eden — 11:28 Properties Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT item 12.1.1 Abe received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-26/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application ZBA-11/22 Wall Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-26/22 regarding the Wall rezoning application ZBA-11/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 5, 2022 associated with this application, there were no written submissions and no oral presentations received regarding this matter; 2022 Council Minutes May 19, 2022 AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property owned by Tony and Nettie Wall located at 54732 Nova Scotia Line from Agricultural (Al) Zone to a site -specific combined Agricultural and Temporary (A1/T2-9) Zone to permit a garden suite in the form of a 1-storey transportable pre -fabricated dwelling unit for a period not to exceed ten (10) years subject to a Development Agreement with the Municipality; AND THAT Zoning By-law No. Z741-2022 be presented to Council for First and Second Reading. R Report DS-27/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application ZBA-12/22 Bronz Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-27/22 regarding the W.D. Bronz Ltd. rezoning application ZBA-12/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 5, 2022 associated with this application, there were no written submissions and no oral presentations received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property owned by W. D. Bronz Ltd. located at 9222 and 9228 Alward Street from Village Residential 1 (R1) Zone to two site -specific Village Residential 1 (R1-16 and R1-17) Zones to permit the severance of the existing semi- detached dwelling building as fulfillment of a condition of Consent Application file E50- 21; AND THAT Zoning By-law No. Z740-2022 be presented to Council for enactment. CARRIED C. Report DS-28/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E70-21 Zimak — 54694 Calton Line Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-28/22 regarding Consent Application E70-21 Zimak be received for information; 2022 Council Minutes May 19, 2022 AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E70-21 be granted subject to the following considerations and conditions: 1. That the Owner revise the configuration of the severed lands to have regard for hazard lands and setbacks from such hazard lands, including confirmation from the Long Point Region Conservation Authority that the lot configuration is adequate. 2. That the Owner obtains approval of a Zoning By-law Amendment to rezone the retained lands from an Agricultural (Al) Zone to an Agricultural (Al-A)Zone 3. That the Owner obtains approval of a Zoning By-law Amendment to rezone the severed lands from an Agricultural (Al) Zone to a Rural Residential (RR) Zone 4. That the Owner of the lot addition lands, located at 54624 Calton Line, obtains approval of a Zoning Bylaw Amendment to rezone the lands from an Agricultural (Al) Zone to the Rural Residential (RR) Zone 5. Planning Report fee payable to the municipality 6. Digital copy of the final survey provided to the municipality 7. Letter of Undertaking from a solicitor/lawyer confirming the severed lands from 54694 Calton Line will merge on title with the lands at 54624 Calton Line CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipal Property Assessment Corporation re Voterlookup.ca B. Elgin County re May 10, 2022 Elgin County Council Highlights C. Ministry of Northern Development, Mines, Natural Resources and Forestry re Decision Notice — Proposed Regulation Changes under the Aggregate Resources Act D. City of Thorold re Russian Sanctions E. Town of Gravenhurst re Russian Sanctions Moved by: Councillor C. Donnell Seconded by: Councillor Froese THAT items 13.1.1 A - E be received for information. CARRIED 13.1.2 Requiring Action 2022 Council Minutes 13.2 Reports to Council May 19, 2022 A. Report CL-09/22 by Meagan Elliott, Deputy Clerk re 2022 Council Meeting Schedule Amendments Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report CL-09/22 re 2022 Council Meeting Schedule Amendments be received for information; AND THAT Council approves the amendments to the 2022 Council Meeting Schedule as noted in Report CL-09/22. INTATEH-wo B. Report TR-10/22 by Lorne James, Treasurer re Municipal Accommodation Tax (MAT) Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report TR-10/22 re Municipal Accommodation Tax report be received for Information. CARRIED C. Report CAO-18/22 by Thomas Thayer, CAOICIerk re Project Ojibwa — Renewal of Writ Against the Elgin Military Museum (EMM) Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report CAO-18/22 re Project Ojibwa — Renewal of Writ Against Elgin Military Museum (EMM) be received for information. CARRIED D. Report CAO-19/22 by Thomas Thayer, CAOIClerk re Vienna Community Centre — Disposition of Reserve Fund and Allocation of Proceeds of Sale Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT Report CAO-19/22 re Vienna Community Centre — Disposition of Reserve Fund and Allocation of Proceeds of Sale be received for information; AND THAT the Vienna Community Centre Reserve Fund be closed and the remaining balance of $42,324.13 be donated to the Vienna Lion's Club for the future capital and building maintenance needs of the Vienna Community Centre (VCC); AND THAT the Municipality of Bayham establish a Vienna Capital Improvement Reserve Fund to support ongoing capital improvements and/or new capital projects in Vienna; f� 2022 Council Minutes May 19, 2022 AND THAT the net proceeds from the sale of the VCC, being $476,722.65, be allocated into the Vienna Capital Improvement Reserve Fund; AND THAT the Treasurer report back on investment options for the Vienna Capital Improvement Reserve Fund in June 2022; AND THAT a public comment period be commenced in July 2022 to ascertain input from Vienna residents on proposed recreational amenities for Vienna; AND THAT staff report back on the public comment period results in August 2022 e 14. BY-LAWS A. By-law No. 2022-034 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Hampton Municipal Drain Improvements (first and second reading only) B. By-law No. Z740-2022 Being a by-law to amend By -Law No. Z456-2003, as amended — W. D. Bronz Ltd C. By-law No. Z741-2022 Being a by-law to amend By -Law No. Z456-2003, as amended — Wall (first and second reading only) Moved by: Councillor C. Donnell Seconded by: Councillor Froese THAT By-law Nos. 2022-034 and Z741-2022 be given a first and second reading; AND THAT By-law No. Z740-2022 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Deputy Mayor Weisler re Motion Request for Association of Municipalities of Ontario (AMO) Board Moved by: Councillor C. Donnell Seconded by: Councillor Froese THAT Deputy Mayor Weisler re Motion Request for Association of Municipalities of Ontario (AMO) Board be received for information; AND THAT Council hereby supports Deputy Mayor Weisler's nomination for the AMO Board. CARRIED 2022 Council Minutes May 19, 2022 16.1 In Camera Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 9:09 p.m. to discuss: A. Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street) B. Confidential Report re Sale or disposition of land (Dennis Road and Woodworth Road) C. Confidential Report re Information explicitly supplied in confidence to the municipality by Canada, a province or territory or a crown agency of any of them (Canada Community Revitalization Fund) D. Confidential Report re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) E. Confidential Verbal item re Litigation or potential litigation affecting the Municipality; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Drainage) CARRIED 16.2 Out of Camera Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 9:57 p.m. and report on Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street); Confidential Report re Sale or disposition of land (Dennis Road and Woodworth Road); Confidential Report re Information explicitly supplied in confidence to the municipality by Canada, a province or territory or a crown agency of any of them (Canada Community Revitalization Fund); Confidential Report re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line); and Confidential verbal item re Litigation or potential litigation affecting the Municipality; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Drainage) CARRIED Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler 2022 Council Minutes May 19, 2022 THAT Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Froese Seconded by: Councillor C. Donnell THAT Confidential Report re sale or disposition of land (Dennis Road and Woodworth Road) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham deems Part 1 on survey 8-L-5378-Z and Parts 2 and 3 on survey 9-L-5375-Z surplus to the needs of the municipality for purposes of conveyance; AND THAT public comment periods for stop -up and close and sale be commenced in accordance with Municipal Policy. lull =110 Moved by: Councillor C. Donnell Seconded by: Councillor Froese THAT Confidential Report re Information explicitly supplied in confidence to the municipality by Canada, a province or territory or a crown agency of any of them (Canada Community Revitalization Fund) be received for information; CARRIED Moved by: Councillor C. Donnell Seconded by: Councillor Froese THAT Confidential Report re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) be received for information; CARRIED Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Confidential Verbal item re Litigation or potential litigation affecting the Municipality; advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Drainage) be received for information. AND THAT staff proceed as directed OTATHEWD 9 2022 Council Minutes May 19, 2022 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-035 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor C. Donnell THAT Confirming By-law No. 2022-035 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Counillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:01 p.m. CARRIED MAYOR EPA. 10