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Home My WebLink AboutMay 05, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 5, 2022 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKS OTHERS PRESENT: MUNICIPAL PLANNING CONSULTANT, IBI GROUP CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS WILLIAM POL DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced Travis Topping from Vienna has been selected to be part of the Junior Provincial Wheelchair Basketball Team competing in the 2022 National Championship. Councillor Chilcott also noted that the Straffordville Hall Foundation 50/50 draw is this Saturday at 6:00 p.m. online. Councillor Donnell announced that the new banners have been installed around the municipality and noted they look great. Mayor Ketchabaw announced the "Elgincentives" program as part of the Community Improvement Plan is now open with a new process of 2 intakes a year. Information is available on the County of Elgin and Municipality of Bayham's website. CAO Thayer announced that the municipal election nomination period is now open. Forms are available online or hard copies from the Municipal Office. An appointment is required to file your nomination papers. The Ministry of Municipal Affairs and Housing hosted a candidate information session on April 2711 which the slide deck and video can be found on our website for 2022 Council Minutes May 5, 2022 interested parties. Residents looking to confirm if they are on the voters' list are encouraged to visit voterlookup.ca to confirm or update their information. Lastly, CAO Thayer announced that the Municipal Office will be closed Monday, May 23 for Victoria Day. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held April 21, 2022 Moved by: Councillor Chilcott Seconded by: Councillor C. Donnell THAT the minutes of the Council Meeting held April 21, 2022 be adopted. CARRIED 7. OPEN FORUM One (1) member of the public commented to Item 11.1.1 B 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9_2 Reports to Council 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action A. Periscope Playhouse re By -Law Exemption Request Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT item 12.1.2 A be received for information; AND THAT Council supports the Periscope Playhouse By -Law Exemption Request to allow noise past 11:00 p.m. and only until 12:00 a.m. midnight, for a movie event being held on June 25, 2022 with a rain date of July 2, 2022. CARRIED 2022 Council Minutes 10.2 Reports to Council May 5, 2022 A. Report PS-09/22 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re 2022 Road Surface Treatment — Capital Moved by: Deputy Mayor Weisler Seconded by: Councillor C. Donnell THAT Report PS-09/22 re: 2022 Roads Surface Treatment be received for information; AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and Duncor for surface treatment services be brought forward for Council's consideration. CARRIED B. Report PS-10/22 by Steve Adams, Manager of Public Works re Richmond Community Park Basketball Court Moved by: Councillor Chilcott Seconded by: Councillor C. Donnell THAT Report PS-10/22 re Richmond Community Park Basketball Court be received for information; AND THAT staff proceed with installing an 85-100 sq meter concrete pad including two backboards and nets; AND THAT the above works be funded through the Parkland Reserve Fund. CARRIED 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Passing ZBA-10/22 Klassen B. Notice of Proposed Draft Plan of Subdivision 11:28 Properties Inc. C. Notice of Public Meeting re Proposed Zoning By -Law Amendment ZBA-07/22 D. Notice of Public Meeting re Proposed Combined Site Plan SPA-01/22 and Zoning By -Law Amendment ZBA-10/22 E. Notice of Public Meeting re Proposed Zoning By -Law Amendment ZBA-14/22 F. Notice of Public Meeting re Proposed Zoning By -Law Amendment ZBA-16/22 2022 Council Minutes Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT item 11.1.1 A — F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council May 5, 2022 A. Report DS-21/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Partial Services in Urban Areas — Development of Plan of Subdivision Review re Council Resolution March 18, 2021 Moved by: Councillor C. Donnell Seconded by: Councillor Chilcott THAT Staff Report DS-21/22 re Partial Services in Urban Areas — Development of Plan of Subdivision Review re Council Resolution March 18, 2021 be received for information. CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. Municipal Property Assessment Corporation re 2021 Financial Statements B. Aylmer and Area Chamber of Commerce re Economic Development C. Govaxx Covid-19 Vaccine Clinics in Bayham May 19 & 26 D. Town of South Bruce Peninsula re New Home Tax Rebate Program E. City of St. Catharines re St. Catharines Response to Ontario Housing Affordability Task Force Recommendations F. Municipality of Mississippi Mills re Ontario Must Build it Right the First Time G. Township of Cramahe re Bill 109 More Homes for Everyone Act H. Town of Arnprior re Support for Humanitarian Efforts in Ukraine Moved by: Councillor C. Donnell Seconded by: Councillor Chilcott THAT item 12.1.1 A — H be received for information. 2022 Council Minutes May 5, 2022 AND THAT Council requests more information regarding Item 12.1.1 F. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report CAO-17/22 by Thomas Thayer, CAOICIerk re Southwest Tourism Relief Fund Application Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-17/22 re Southwest Tourism Relief Fund Application be received for information; AND THAT Council support an application to the STRF for the upgrade of the exterior of the Port Burwell Historic Lighthouse. CARRIED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m. The Council Meeting resumed at 7:37 p.m. 13. BY-LAWS A. By-law No. 2022-031 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Duncor Enterprises Inc. B. By-law No. 2022-032 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Elgin Property Maintenance Moved by: Councillor C. Donnell Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2022-031 and 2022-032 be read a first, second and third time and finally passed. CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera 15.2 Out of Camera 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-033 Being a by-law to confirm all actions of Council 2022 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott May 5, 2022 THAT Confirming By-law No. 2022-033 be read a first, second and third time and finally passed CARRIED 17. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor C. Donnell THAT the Council meeting be adjourned at 7:39 p.m. CARRIED MAYO N 6