HomeMy WebLinkAboutMay 19, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 19, 2022
7:00 p.m.
This Meeting will be held in person and
will not be live-streamed or recorded to YouTube.
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS / SPECIAL EVENTS
A. Rob Foster, Graham Scott Enns re 2021 Consolidated Financial Statements
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held May 5, 2022
B. Statutory Planning Meeting held May 5, 2022
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-11/22 by Steve Adams, Manager of Public Works/Drainage Superintendent
re Bulk Item Curbside Pick-Up
2022 Council Agenda May 19, 2022
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12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Subdivision Application in Eden – 11:28 Properties
Inc.
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-26/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application ZBA-11/22 Wall
B. Report DS-27/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application ZBA-12/22 Bronz
C. Report DS-28/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E70-21 Zimak – 54694 Calton Line
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Municipal Property Assessment Corporation re Voterlookup.ca
B. Elgin County re May 10, 2022 Elgin County Council Highlights
C. Ministry of Northern Development, Mines, Natural Resources and Forestry re Decision
Notice – Proposed Regulation Changes under the Aggregate Resources Act
D. City of Thorold re Russian Sanctions
E. Town of Gravenhurst re Russian Sanctions
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CL-09/22 by Meagan Elliott, Deputy Clerk re 2022 Council Meeting Schedule
Amendments
B. Report TR-10/22 by Lorne James, Treasurer re Municipal Accommodation Tax (MAT)
C. Report CAO-18/22 by Thomas Thayer, CAO|Clerk re Project Ojibwa – Renewal of Writ
Against the Elgin Military Museum (EMM)
D. Report CAO-19/22 by Thomas Thayer, CAO|Clerk re Vienna Community Centre –
Disposition of Reserve Fund and Allocation of Proceeds of Sale
2022 Council Agenda May 19, 2022
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14. BY-LAWS
A. By-law No. 2022-034 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Hampton Municipal Drain
Improvements (first and second reading only)
B. By-law No. Z740-2022 Being a by-law to amend By-Law No. Z456-2003, as amended –
W. D. Bronz Ltd
C. By-law No. Z741-2022 Being a by-law to amend By-Law No. Z456-2003, as amended –
Wall (first and second reading only)
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. Deputy Mayor Weisler re Motion Request for Association of Municipalities of Ontario
(AMO) Board
16.1 In Camera
A. Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
municipality or local board (John Street)
B. Confidential Report re Sale or disposition of land (Dennis Road and Woodworth Road)
C. Confidential Report re Information explicitly supplied in confidence to the municipality by
Canada, a province or territory or a crown agency of any of them (Canada Community
Revitalization Fund)
D. Confidential Report re Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line)
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-035 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Consolidated Financial Statements
December 31, 2021
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Financial Statements
Year Ended December 31, 2021
Table of Contents PAGE
Management Responsibility for Financial Reporting 1
Independent Auditors' Report 2 - 3
Consolidated Statement of Financial Position 4
Consolidated Statement of Operations and Accumulated Surplus 5
Consolidated Statement of Changes in Net Financial Assets 6
Consolidated Statement of Cash Flows 7
Notes to the Consolidated Financial Statements 8 - 22
Consolidated Schedule of Segment Disclosure 23 - 24
Schedule of Segment Disclosure 25
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MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING
The accompanying consolidated financial statements are the responsibility of the management of The
Corporation of the Municipality of Bayham and have been prepared in accordance with Canadian
accounting standards for public sector entities.
These consolidated financial statements include:
Independent Auditors' report
Consolidated Statement of Financial Position
Consolidated Statement of Operations and Accumulated Surplus
Consolidated Statement of Change in Net Financial Assets
Consolidated Statement of Cash Flows
Notes to the Consolidated Financial Statements
Consolidated Schedule of Segment Disclosure
The Chief Administrative Officer and the Treasurer are responsible for ensuring that management fulfills
its responsibility for financial reporting and is ultimately responsible for reviewing the consolidated
financial statements before they are submitted to Council for approval.
The integrity and reliability of The Corporation of the Municipality of Bayham reporting systems are
achieved through the use of formal policies and procedures, the careful selection of employees and an
appropriate division of responsibilities. These systems are designed to provide reasonable assurance that
the financial information is reliable and accurate.
The consolidated financial statements have been audited on behalf of the Members of Council, Inhabitants
and Ratepayers of The Corporation of the Municipality of Bayham by Graham Scott Enns LLP in
accordance with Canadian generally accepted auditing standards.
______________________________________________________________
Mr. Thomas Thayer Mr. Lorne James
Chief Administrative Officer Treasurer
Straffordville, Ontario
May 19, 2022
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INDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham:
Opinion
We have audited the consolidated financial statements of The Corporation of the Municipality of Bayham,
which comprise the consolidated statement of financial position as at December 31, 2021, and the consolidated
statement of operations and accumulated surplus, consolidated statement of changes in net financial assets and
consolidated statement of cash flows for the year then ended, and notes to the financial statements, including a
summary of significant accounting policies.
In our opinion, the Municipality's consolidated financial statements present fairly, in all material respects, the
financial position of the Municipality as at December 31, 2021, and the results of its operations and its cash flows
for the year then ended in accordance with Canadian accounting standards for public sector entities.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities
under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial
Statements section of our report. We are independent of the Municipality in accordance with the ethical
requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled
our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we
have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the Consolidated Financial
Statements
Management is responsible for the preparation and fair presentation of the consolidated financial statements in
accordance with Canadian accounting standards for public sector entities, and for such internal control as
management determines is necessary to enable the preparation of consolidated financial statements that are free
from material misstatement, whether due to fraud or error.
In preparing the consolidated financial statements, management is responsible for assessing the Municipality's
ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the
going concern basis of accounting unless management either intends to liquidate the Municipality or to cease
operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Municipality's financial reporting process.
Auditors' Responsibilities for the Audit of the Consolidated Financial Statements
Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole
are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our
opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in
accordance with Canadian generally accepted auditing standards will always detect a material misstatement when
it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the
aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of
these consolidated financial statements.
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INDEPENDENT AUDITORS' REPORT (CONTINUED)
Auditors' Responsibilities for the Audit of the Consolidated Financial Statements (Continued)
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional
judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the consolidated financial statements, whether due
to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence
that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the Municipality's internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates
and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of accounting and, based
on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that
may cast significant doubt on the Municipality's ability to continue as a going concern. If we conclude that
a material uncertainty exists, we are required to draw attention in our auditor's report to the related
disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our
opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report.
However, future events or conditions may cause the Municipality to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the consolidated financial statements, including
the disclosures, and whether the consolidated financial statements represent the underlying transactions and
events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and
timing of the audit and significant audit findings, including any significant deficiencies in internal control that we
identify during our audit.
St. Thomas, Ontario Graham Scott Enns LLP
May 19, 2022 CHARTERED PROFESSIONAL ACCOUNTANTS
Licensed Public Accountants
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Financial Position
As At December 31, 2021
2021 2020
$ $
ASSETS
FINANCIAL ASSETS
Cash 4,090,351 1,582,338
Investments (Note 2)3,662,849 3,603,723
Taxes receivable (Note 3)901,928 1,547,323
Accounts receivable (Note 4)1,134,118 1,107,496
9,789,246 7,840,880
LIABILITIES
Deferred revenue - obligatory reserve funds (Note 9)694,326 339,539
Accounts payable and accrued liabilities 1,462,605 1,194,197
Net long-term liabilities (Note 6) 4,838,322 5,060,840
6,995,253 6,594,576
NET FINANCIAL ASSETS 2,793,993 1,246,304
NON-FINANCIAL ASSETS
Tangible capital assets (Note 5)58,830,243 59,133,481
Prepaid expenses and inventory 81,507 50,307
58,911,750 59,183,788
ACCUMULATED SURPLUS (NOTE 7)61,705,743 60,430,092
See accompanying notes to the consolidated financial statements.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Operations and Accumulated Surplus
Year Ended December 31, 2021
Budget Actual Actual
(Note 11)2021 2020
$ $ $
REVENUES
Property taxation 4,906,242 4,754,473 4,680,368
Taxation from other governments 175,049 175,049 168,615
User charges 2,816,440 2,957,219 2,884,842
Transfer payments
Federal 348,600 355,302 338,287
Provincial 1,335,600 1,282,207 1,697,768
Other municipalities 441,868 444,594 441,365
Investment income 85,116 77,688 131,676
Penalties and interest on taxes 91,000 (33,831)105,949
Recoveries from benefiting landowners 359,151 362,584 604,215
Other 132,520 106,020 126,145
Total Revenues 10,691,586 10,481,305 11,179,230
EXPENSES
General government 1,192,438 1,151,707 1,248,972
Protection to persons and property 1,889,635 1,888,860 1,843,510
Transportation services 2,882,137 2,725,065 2,850,538
Environmental services 2,844,576 2,846,211 2,807,159
Health services 16,500 30,289 29,521
Social and family services 9,000 --
Recreation and cultural services 406,409 307,365 416,644
Planning and development 261,543 239,522 261,649
Loss (gain) on disposal of tangible capital assets -16,635 (182,611)
Total Expenses (Note 14)9,502,238 9,205,654 9,275,382
ANNUAL SURPLUS 1,189,348 1,275,651 1,903,848
ACCUMULATED SURPLUS, BEGINNING OF
YEAR 60,430,092 60,430,092 58,526,244
ACCUMULATED SURPLUS, END OF
YEAR (NOTE 7)61,619,440 61,705,743 60,430,092
See accompanying notes to the consolidated financial statements.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Changes in Net Financial Assets
Year Ended December 31, 2021
Budget Actual Actual
(Note 11)2021 2020
$ $ $
ANNUAL SURPLUS 1,189,348 1,275,651 1,903,848
Acquisition of tangible capital assets (1,628,712)(1,628,712)(2,015,121)
Amortization of tangible capital assets 1,915,323 1,915,323 1,909,258
Proceeds on disposal of tangible capital assets --216,079
Change in prepaid expenses and inventory -(31,200)28,172
Loss (gain) on disposal of tangible capital assets -16,627 (182,611)
CHANGE IN NET FINANCIAL ASSETS 1,475,959 1,547,689 1,859,625
NET FINANCIAL ASSETS, BEGINNING OF YEAR 1,246,304 1,246,304 (613,321)
NET FINANCIAL ASSETS, END OF YEAR 2,722,263 2,793,993 1,246,304
See accompanying notes to the consolidated financial statements.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Cash Flows
Year Ended December 31, 2021
2021 2020
$ $
OPERATING ACTIVITIES
Annual surplus 1,275,651 1,903,848
Add (deduct) items not involving cash:
Amortization of tangible capital assets 1,915,323 1,909,258
Loss (gain) on disposal of tangible capital assets 16,627 (182,611)
3,207,601 3,630,495
Change in non-cash items related to operations (Note 14[b]) 1,210,768 (595,772)
4,418,369 3,034,723
CAPITAL
Acquisition of tangible capital assets (1,628,712)(2,015,121)
Proceeds on disposal of tangible capital assets -216,079
(1,628,712)(1,799,042)
INVESTING
Investment income reinvested (59,126)(49,435)
FINANCING
Long-term debt repayment (222,518)(613,198)
NET CHANGE IN CASH 2,508,013 573,048
CASH, BEGINNING OF THE YEAR 1,582,338 1,009,290
CASH, END OF THE YEAR 4,090,351 1,582,338
See accompanying notes to the consolidated financial statements.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
The Corporation of the Municipality of Bayham (the "Municipality") is a municipality in the Province of
Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal
Act, Municipal Affairs Act and related legislation.
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Municipality are prepared by management in accordance
with Canadian accounting standards for public sector entities. Significant aspects of the accounting
policies adopted by the Municipality are as follows:
Reporting Entity
The consolidated financial statements include the assets, liabilities, revenues and expenses of the
reporting entity. The reporting entity is comprised of all organizations, committees and local boards
accountable for the administration of their financial affairs and resources to the Municipality and
which are 100% owned or controlled by the Municipality.
Consolidated Entities
The following local boards are consolidated:
- Various Cemetery Boards
Inter-departmental and inter-organizational transactions and balances between these organizations
are eliminated.
Proportionate Consolidation
The Elgin Area Primary Water Board and Port Burwell Water Board have been consolidated on a
proportionate basis. The Water Boards are proportionately consolidated based upon the water flow
used by our Municipality in proportion to the entire flows provided by the joint boards.
Accounting for School Board Transactions
Although the Municipality collects taxation on behalf of the School Boards, the taxation, other
revenues, expenses, assets and liabilities with respect to the operations of the school boards are not
reflected in these statements.
Trust Funds
Trust funds and their related operations administered by the Municipality are not included in these
consolidated financial statements.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Basis of Accounting
The consolidated financial statements are prepared using the accrual basis of accounting. The accrual
basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they
are incurred and measurable based upon receipt of goods or services and/or the creation of a legal
obligation to pay.
Deferred Revenue
Government transfers, contributions and other amounts are received from third parties pursuant to
legislation, regulation or agreement and may only be used in the conduct of certain programs, in the
completion of specific work. In addition, certain user charges and fees which have been collected but
for which the related services have yet to be performed. Revenue is recognized in the period when
the related expense are incurred, services preformed.
Use of Estimates
The preparation of consolidated financial statements in conformity with Canadian accounting
standards for public sector entities requires management to make estimates and assumptions that
affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities
at the date of the financial statements, and the reported amounts of revenues and expenses during the
period. In addition, the Municipality's implementation of the Public Sector Accounting Handbook
PS3150 has required management to make estimates of historical cost and useful lives of tangible
capital assets. These estimates and assumptions are based on the best information and judgment and
may differ significantly from actual results.
Government Transfers
Government transfers are recognized in the consolidated financial statements as revenues in the
financial period in which events giving rise to the transfer occur, providing the transfers are
authorized, any eligibility criteria have been met including performance and return requirements, and
reasonable estimates of the amounts can be determined. Any amount received but restricted is
recorded as deferred revenue in accordance with Section 3100 of the Public Sector Accounting
Handbook and recognized as revenue in the period in which the resources are used for the purpose
specified.
In addition, the Municipality periodically receives senior government capital funding in the form of
infrastructure grants and receives ongoing funding from both senior levels of government as a result
of an allocation of the gas tax funds.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Non-Financial Assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the
provision of services. They have useful lives extending beyond the current year and are not intended
for sale in the ordinary course of operations. The change in non-financial assets during the year,
together with the excess of revenues over expenses, provides the Change in Net Financial Assets for
the year.
i) Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to
acquisition, construction, development or betterment of the asset. The cost, less residual value, of the
tangible capital assets are amortized on a straight-line basis over their estimated useful lives as
follows:
Building and components 20 to 75 years
Vehicles 5 to 25 years
Machinery and equipment 5 to 27 years
Land improvements 18 to 25 years
Plants and facilities 20 to 75 years
Roads 20 to 60 years
Bridges and other structures 15 to 80 years
Underground and other networks 17 to 100 years
No amortization is charged in the year of acquisition and a full year of amortization is charged in the
year of disposal. Assets under construction are not amortized until the asset is available for
productive use.
ii) Contributions of tangible capital assets
Tangible capital assets received as contributions are recorded at their fair value at the date of receipt
and also are recorded as revenue.
iii) Works of art and cultural and historic assets
Works of art and cultural and historic assets are not recorded as assets in these financial statements.
iv) Interest capitalization
The Municipality does not capitalize interest costs associated with the acquisition or construction of a
tangible capital asset.
v) Leased tangible capital assets
Leases are classified as capital or operating leases. Leases which transfer substantially all of the
benefits and risks incidental to ownership of property are accounted for as capital leases. All other
leases are accounted for as operating leases and the related lease payments are charged to expenses as
incurred.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
vi) Inventories of supplies
Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost.
Tax Revenues
In 2021, the Municipality received $4,929,522 (2020 - $4,848,983) in property tax revenues for
municipal purposes. The authority to levy and collect property taxes is established under the
Municipal Act 2001, the Assessment Act, the Education Act, and other legislation.
The amount of the total annual property tax levy is determined each year through Council's approval
of the annual budget. Municipal tax rates are set annually by Council for each class or type of
property, in accordance with legislation and Council-approved policies, in order to raise the revenue
required to meet operating budget requirements. Education tax rates are established by the Province
each year in order to fund costs of education on a Province-wide basis.
Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be
added throughout the year, related to new properties that become occupied, or that become subject to
property tax, after the return of the annual assessment roll used for billing purposes. The Municipality
may receive supplementary assessment rolls over the course of the year from MPAC that identify
new or omitted assessments. Property taxes for these supplementary/omitted amounts are then billed
according to the approved tax rate for the property class.
Taxation revenues in any year may also be reduced as a result of reductions in assessment value
rising from assessment and/or tax appeals. Each year, an amount is identified to cover the estimated
amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax
revenue (e.g. uncollectible amounts, write-offs, etc.).
Investments
Investments, consisting of one fund pooled bond securities, are recorded at cost plus accrued interest.
Investment income earned on available funds is reported as revenue in the period earned. When
required by funding government or related Act, investment income earned on deferred revenue is
added to the investment and forms part of the deferred revenue balance.
Employee Benefit Plans
The Municipality accounts for its participation in the Ontario Municipal Employees Retirement
System (OMERS), a multi-employer public sector pension fund, as a defined contribution plan. The
OMERS plan specifies the retirement benefits to be received by the employees based on the length of
service and pay rates. Employee benefits include post employment benefits. Post employment
benefits are subject to actuarial valuations and are accrued in accordance with the projected benefit
method, prorated on service and management's best estimate of salary escalation and retirement ages
of employees. Any actuarial gains and losses related to past service of employees are amortized over
the expected average remaining service period.
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Environmental Provisions and Contaminated Sites
The Municipality may be exposed to litigation or other costs of remediation due to contaminated
properties in it's jurisdiction. A liability for remediation is recognized in the financial statements
when an environmental standard exists, contamination exceeds the standard, the government is
responsible for the remediation and a reasonable estimate of the liability can be made. As at
December 31, 2021 there were no properties that the Municipality was responsible to remedy and as
such no liability has been accrued.
Recent Accounting Pronouncements
PSAB released a standard related to Financial Instruments (PS 3450). The standard applies to all
local governments for fiscal years beginning on or after April 1, 2022. The standard requires that all
financial instruments, which include the One Fund Investments, be reported at fair market value in a
statement of remeasurement gains/losses and to disclose any risks associated with it's financial
instruments.
2.INVESTMENTS
Investments are comprised of the following:
2021 2020
$ $ $ $
Cost Market Cost Market
One fund pooled bond securities 3,662,849 3,374,230 3,603,723 3,423,662
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
3.TAXES RECEIVABLE
2021 2020
$ $
Current taxes receivable 593,949 711,283
Arrears taxes receivable 172,457 604,023
Penalties and interest 135,522 232,017
901,928 1,547,323
The Municipality makes annual estimates and allowances for potential exposure to property tax
appeals, reassessments, environmental and collection issues. Included in the taxes receivable is
$287,766 (2020 - $695,932) of taxes, penalties and interest that is due from one specific gas pipeline
property that is under going various appeals and financial restructuring. The Municipality's exposure
to loss on these balances is estimated to be between 25% to 30% if it is determined that nothing is
recoverable from this property. At year end, the Municipality made an assessment of the exposure
based on current information and didn't make any significant allowances for these amounts in the
taxes receivable presented on the statement of financial position, but has set aside $67,000 (2020 -
$341,000) in the contingency reserve for any losses should they occur on this property. The
Municipality is vigorously attempting various forms of collection to mitigate the Municipality's
exposure to loss.
4.ACCOUNTS RECEIVABLE
2021 2020
$ $
Accounts receivable 545,679 507,485
Government grants and funding 220,495 193,671
Debentures, interest at 2.97%, due 2034 226,166 244,573
Government remittances 141,778 161,767
1,134,118 1,107,496
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
5.TANGIBLE CAPITAL ASSETS
December 31, 2021 Disposals and
Cost Opening Additions Adjustments EndingInfrastructure
Linear - Roadways 42,758,039 1,712,692 (532,623)43,938,108
Linear - Water Services 10,312,206 11,460 (5,939)10,317,727
Linear - Waste Water Services 16,546,027 --16,546,027
Infrastructure Total 69,616,272 1,724,152 (538,562)70,801,862
General
Land 1,063,805 --1,063,805
Land Improvements 1,752,889 73,579 -1,826,468
Buildings 11,640,255 425,505 (12,376)12,053,384
Machinery and Equipment 4,345,535 --4,345,535
Vehicles 2,494,937 207,579 -2,702,516
General Total 21,297,421 706,663 (12,376)21,991,708
Work in Progress 1,251,704 444,383 (1,246,486)449,601
Total Cost 92,165,397 2,875,198 (1,797,424)93,243,171
Accumulated Amortization Disposals and
Opening Amortization Adjustments EndingInfrastructure
Linear - Roadways 17,122,110 752,102 (519,700)17,354,512
Linear - Water Services 3,038,294 260,330 (5,939)3,292,685
Linear - Waste Water Services 3,519,513 201,726 (8)3,721,231
Infrastructure Total 23,679,917 1,214,158 (525,647)24,368,428
General
Land Improvements 908,760 64,657 -973,417
Buildings 5,143,899 294,603 (8,664)5,429,838
Machinery and Equipment 2,004,049 131,059 -2,135,108
Vehicles 1,295,291 210,846 -1,506,137
General Total 9,351,999 701,165 (8,664)10,044,500
Total Accumulated Amortization 33,031,916 1,915,323 (534,311)34,412,928
Net Book Value Opening Ending
Infrastructure
Linear - Roadways 25,635,929 26,583,596
Linear - Water Services 7,273,912 7,025,042
Linear - Waste Water Services 13,026,514 12,824,796
45,936,355 46,433,434
General
Land 1,063,805 1,063,805
Land Improvements 844,129 853,051
Buildings 6,496,356 6,623,546
Machinery and Equipment 2,341,486 2,210,427
Vehicles 1,199,646 1,196,379
11,945,422 11,947,208
Work in Progress 1,251,704 449,601
Total Net Book Value 59,133,481 58,830,243
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
5.TANGIBLE CAPITAL ASSETS (CONTINUED)
December 31, 2020 Disposals and
Cost Opening Additions Adjustments EndingInfrastructure
Linear - Roadways 42,861,237 377,157 (480,355)42,758,039
Linear - Water Services 10,284,015 87,496 (59,305)10,312,206
Linear - Waste Water Services 16,546,027 --16,546,027
Infrastructure Total 69,691,279 464,653 (539,660)69,616,272
General
Land 1,096,845 -(33,040)1,063,805
Land Improvements 1,739,389 13,500 -1,752,889
Buildings 11,620,998 19,257 -11,640,255
Machinery and Equipment 4,080,368 428,767 (163,600)4,345,535
Vehicles 2,311,112 225,916 (42,091)2,494,937
General Total 20,848,712 687,440 (238,731)21,297,421
Work in Progress 388,676 872,219 (9,191)1,251,704
Total Cost 90,928,667 2,024,312 (787,582)92,165,397
Accumulated Amortization Disposals and
Opening Amortization Adjustments EndingInfrastructure
Linear - Roadways 16,839,709 762,328 (479,927)17,122,110
Linear - Water Services 2,842,282 255,317 (59,305)3,038,294
Linear - Waste Water Services 3,314,839 204,674 -3,519,513
Infrastructure Total 22,996,830 1,222,319 (539,232)23,679,917
General
Land Improvements 840,786 67,974 -908,760
Buildings 4,847,989 295,910 -5,143,899
Machinery and Equipment 2,063,864 103,785 (163,600)2,004,049
Vehicles 1,118,112 219,270 (42,091)1,295,291
General Total 8,870,751 686,939 (205,691)9,351,999
Total Accumulated Amortization 31,867,581 1,909,258 (744,923)33,031,916
Net Book Value Opening Ending
Infrastructure
Linear - Roadways 26,021,528 25,635,929
Linear - Water Services 7,441,733 7,273,912
Linear - Waste Water Services 13,231,188 13,026,514
46,694,449 45,936,355
General
Land 1,096,845 1,063,805
Land Improvements 898,603 844,129
Buildings 6,773,009 6,496,356
Machinery and Equipment 2,016,504 2,341,486
Vehicles 1,193,000 1,199,646
11,977,961 11,945,422
Work in Progress 388,676 1,251,704
Total Net Book Value 59,061,086 59,133,481
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
6.LONG-TERM LIABILITIES
a)The balance of long-term liabilities reported on the Consolidated Statement of Financial Position
is made up of the following:
2021 2020
$ $
TD loan, 2.71%, repayable in blended monthly payments of
$27,557, due March 2025 (Project Ojibwa)4,758,090 4,956,906
Consolidated water board debt, interest rates ranging from
1.5% to 3.20%, maturing September 2020 to March
2027 80,233 103,934
4,838,323 5,060,840
Principal repayments are summarized as follows:
Tax User
Revenue Charges Total
2022 204,272 24,393 228,665
2023 209,877 12,349 222,226
2024 215,309 12,613 227,922
2025 4,128,632 12,890 4,141,522
2026 -13,181 13,181
Beyond -4,807 4,807
Total 4,758,090 80,233 4,838,323
b)All long-term liabilities issued on or before December 31, 1992 have received approval of the
Ontario Municipal Board. Long-term liabilities issued after January 31, 1993 have been approved
by by-law. The annual principal and interest payments required to service these liabilities are
within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and
Housing.
c)Interest expense on long-term liabilities in 2021 amounted to $134,375 (2020 - $156,871).
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
7.ACCUMULATED SURPLUS
The accumulated surplus balance is comprised of current fund, capital fund, balances in reserves and
discretionary reserve funds, unfunded liabilities to be recovered in the future and investment in
tangible capital assets.
2021 2020
$ $
SURPLUS
Municipality - current fund --
Cemetery boards - current fund 182,175 184,196
Benefiting landowners - current fund (128,805)(253,583)
Invested in tangible capital assets - capital fund 58,830,243 59,133,481
Reserves 4,411,081 3,545,561
Reserve funds 3,249,371 2,881,277
66,544,065 65,490,932
AMOUNTS TO BE RECOVERED
Net long-term debt (Note 6)(4,838,322)(5,060,840)
ACCUMULATED SURPLUS 61,705,743 60,430,092
RESERVES AND RESERVE FUNDS CONSIST OF THE FOLLOWING:
2021 2020
$ $
Reserves set aside for specific purposes by Council:
- for working capital 96,886 86,886
- for capital purposes 634,527 455,117
- for waterworks purposes 2,277,698 1,869,743
- for rate stabilization --
- for other purposes 1,401,970 1,133,815
Total reserves 4,411,081 3,545,561
Reserve funds set aside for specific purposes by Council:
- for water system 142,446 110,693
- for sanitary sewers 3,062,226 2,677,920
- for recreation and cultural service purposes 44,699 92,664
Total reserve funds 3,249,371 2,881,277
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
8.TRUST FUNDS
Trust funds administered by the Municipality amounting to $273,166 (2020 - $268,837) have not
been included in the Consolidated Statement of Financial Position nor have their operations been
included in the Consolidated Statement of Operations.
9. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS
A requirement of the public sector accounting principles of the Canadian Institute of Chartered
Professional Accountants is that obligatory reserve funds be reported as deferred revenue. This
requirement is in place as provincial legislation restricts how these funds may be used and under
certain circumstances these funds may be refunded. The balances in the obligatory reserve funds of
the Municipality are summarized below:
2021 2020
$ $
Development charges 30,735 30,239
Gasoline tax 448,657 261,443
OCIF 154,293 -
Parkland 60,641 47,857
694,326 339,539
10.PENSION AGREEMENTS
The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund
(OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan
which specifies the amount of the retirement benefit to be received by the employees based on the
length of service and rates of pay. Each year, an independent actuary determines the funding status of
OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the
estimated present value of all pension benefits the members have earned to date. The most recent
actuarial valuation of the Plan was conducted December 31, 2021, and the results of this valuation
disclosed actuarial liabilities of $111.8 billion in respect of benefits accrued for service with actuarial
assets at that date of $108.6 billion leaving an actuarial deficit of $3.2 billion.
Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their
employees, the Municipality does not recognize any share of the OMERS Pension surplus or deficit
in these consolidated financial statements.
The amount contributed to OMERS for 2021 was $166,264 (2020 - $166,264).
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
11.BUDGET FIGURES
The operating budget approved by the council of the Municipality for 2021 is reflected on the
consolidated statement of operations. Budget figures have been reclassified for the purposes of these
financial statements to comply with PSAB reporting requirements. These adjustments include reserve
transfers, capital expenditures, amortization and debt financing and repayment.
Approved PSAB
Budget Adjustments Budget
$ $ $
REVENUES
Property taxation 4,906,242 -4,906,242
Taxation from other governments 175,049 -175,049
User charges 2,141,139 675,301 2,816,440
Transfer payments:
Federal 348,600 -348,600
Provincial 1,335,600 -1,335,600
Other municipalities 441,868 -441,868
Investment income 29,000 56,116 85,116
Penalties and interest on taxes 91,000 -91,000
Recoveries from benefiting landowners 92,000 267,151 359,151
Other 114,500 18,020 132,520
Capital reserve transfers (196,000)(327,381)(523,381)
Total Revenues 9,478,998 689,207 10,168,205
EXPENSES
General government 1,372,264 (179,826)1,192,438
Protection to persons and property 1,748,184 141,451 1,889,635
Transportation services 1,904,952 977,185 2,882,137
Environmental services 2,069,774 774,802 2,844,576
Health services 16,500 -16,500
Social and family services 9,000 -9,000
Recreation and cultural services 297,847 108,562 406,409
Planning and development 232,770 28,773 261,543
Reserve transfers 199,207 (199,207)-
Capital 1,628,500 (3,631,799)(2,003,299)
Total Expenses 9,478,998 (1,980,059)7,498,939
BUDGETED ANNUAL SURPLUS -2,669,266 2,669,266
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
12.OPERATION OF SCHOOL BOARDS AND THE COUNTY OF ELGIN
During 2021, requisitions were made by the school boards and the County of Elgin requiring the
municipality to collect property taxes and payments in lieu of property taxes on their behalf. The
amounts collected and remitted are summarized below:
School
Boards County
$ $
Taxation and user charges 1,234,593 4,476,000
Share of payments in lieu of taxes 6,379 165,267
Amounts requisitioned 1,240,972 4,641,267
13. CONTINGENCIES
As at December 31, 2021, certain legal actions are pending against the Municipality. The final
outcome of the outstanding claims cannot be determined at this time. However, management believes
that ultimate disposition of these matters will not materially exceed the amounts recorded in these
consolidated financial statements.
As at December 31, 2021, the Municipality also has a Writ of Seizure and Sale registered against the
assets of the Elgin Military Museum. Although the Municipality expects no further recoveries from
the assets of the Elgin Military Museum, the Municipality will ensure the Writ of Seizure and Sale is
registered on title indefinitely.
Estimated costs to settle claims are based on available information and projections of estimated future
expenses developed based on the Municipality's historical experience. Claims are reported as an
operating expense in the year of the loss, where the costs are deemed to be likely and can be
reasonable determined. Claim provisions are reported as a liability in the consolidated statement of
financial position.
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
14.SUPPLEMENTARY INFORMATION
2021 2020
$ $
[a] Current fund expenses by object:
Salaries, wages and employees benefits 2,281,845 2,193,407
Long-term debt interest 134,375 156,871
Materials 2,521,529 2,845,907
Contracted services 2,239,214 2,257,581
Amortization 1,915,323 1,909,258
External transfers to others 96,741 94,969
(Gain) loss on disposal and transfer of assets 16,627 (182,611)
9,205,654 9,275,382
[b] Cash flow information:
Taxes receivable 645,395 (530,821)
Accounts receivable (26,622)(106,044)
Inventories and prepaid expenses (31,200)28,172
Accounts payable and accrued liabilities 268,408 (22,678)
Deferred revenue-obligatory reserve funds 354,787 35,599
1,210,768 (595,772)
15. SIGNIFICANT EVENT
During and subsequent to year end, the Municipality was exposed to economic risks associated with
the coronavirus pandemic. These risks are beyond the Municipality’s control. The Municipality has
experienced some operational changes, but overall the financial impact has been limited. The
Municipality's main exposure is to it's investments (Note 2). These investments may experience
reduced returns due to the market fluctuations, but to date these returns have not been significantly
impacted.
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Notes to the Consolidated Financial Statements
Year Ended December 31, 2021
16.SEGMENTED INFORMATION
The Municipality is a diversified municipal government institution that provides a wide range of
services to its citizens, including fire, roads, sewer and water. For management reporting purposes
the Government’s operations and activities are organized and reported by Fund. Funds were created
for the purpose of recording specific activities to attain certain objectives in accordance with special
regulations, restrictions or limitations.
Municipal services are provided by departments and their activities are reported in these funds.
Certain departments that have been separately disclosed in the segmented information, along with the
services they provided, are as follows.
Public Works
The Public Works department is responsible for the delivery of municipal public works services
related to the planning, development and maintenance of roadway systems, the maintenance of
parking and open space, and street lighting.
The Water and Waste Funds
The water and wastewater department provides drinking water to citizens of the municipality, as well
as, collection and treatment of wastewater. This department is responsible for the operation and
maintenance of both systems in accordance with government regulations under the Safe Drinking
Water Act and other pieces of legislation.
Other segments
This segment includes the remaining departments and activities of the Municipality. Some of the
larger activities in this segment include general government, fire, police, public health services,
recreation and cultural services, planning and development and solid waste collection and disposal.
For each reported segment, revenues and expenses represent both amounts that are directly
attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain
allocation methodologies are employed in the preparation of segmented financial information. The
General Revenue Fund reports on municipal services that are funded primarily by taxation such as
property and business tax revenues. Taxation and payments-in-lieu of taxes are apportioned to
General Revenue Fund services based on the Fund’s net surplus. Certain government transfers,
transfer from other funds, and other revenues have been apportioned based on a percentage of
budgeted expenses.
The accounting policies used in these segments are consistent with those followed in the preparation
of the consolidated financial statements as disclosed in Note 1. For additional information see the
Consolidated Schedule of Segment Disclosure and Schedule of Segment Disclosure.
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Consolidated Schedule of Segment Disclosure
Year Ended December 31, 2021
Water and Public Other Total
Waste Funds Works Segments Consolidated
$ $ $ $
REVENUE
Taxation -1,413,084 3,516,438 4,929,522
Sales of service and regulatory fees 2,404,520 39,736 512,963 2,957,219
Government transfer 5,854 448,317 1,627,932 2,082,103
Other 115,080 -397,381 512,461
2,525,454 1,901,137 6,054,714 10,481,305
EXPENSESSalaries, wages and employee benefits 418,375 617,734 1,245,736 2,281,845
Long-term debt interest 2,505 -131,870 134,375
Materials 682,463 1,107,065 732,001 2,521,529
Contracted services 534,857 23,092 1,681,265 2,239,214
Amortization 637,955 977,185 300,183 1,915,323
Loss on disposal of tangible capital
assets -12,912 3,715 16,627
Transfer to others --96,741 96,741
2,276,155 2,737,988 4,191,511 9,205,654
ANNUAL SURPLUS (DEFICIT)249,299 (836,851)1,863,203 1,275,651
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Consolidated Schedule of Segment Disclosure
Year Ended December 31, 2020
Water and Public Other Total
Waste Funds Works Segments Consolidated
$ $ $ $
REVENUE
Taxation -1,286,754 3,562,229 4,848,983
Sales of service and regulatory fees 2,323,194 56,331 505,317 2,884,842
Government transfer -448,257 2,029,163 2,477,420
Other 117,980 -850,005 967,985
2,441,174 1,791,342 6,946,714 11,179,230
EXPENSESSalaries, wages and employee benefits 409,014 552,381 1,232,012 2,193,407
Long-term debt interest 3,058 -153,813 156,871
Materials 718,666 1,278,570 848,671 2,845,907
Contracted services 517,523 23,500 1,716,558 2,257,581
Amortization 605,729 996,085 307,444 1,909,258
Loss on disposal of tangible capital
assets -(1,296)(181,315)(182,611)
Transfer to others --94,969 94,969
2,253,990 2,849,240 4,172,152 9,275,382
ANNUAL SURPLUS (DEFICIT)187,184 (1,057,898)2,774,562 1,903,848
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Schedule of Segment Disclosure
Year Ended December 31, 2021
Budget Actual Actual
WATER AND WASTE WATER 2021 2021 2020
$ $ $
Revenue
Sales of services and regulatory fees 1,668,377 2,404,520 2,323,194
Government transfers -5,854 -
Benefiting land owners 92,000 95,434 96,601
Other 16,830 19,646 21,379
Total Revenues 1,777,207 2,525,454 2,441,174
Expenses
Salaries, wages and employees benefits 502,261 418,375 409,014
Long-term debt interest -2,505 3,058
Materials 420,962 682,463 718,666
Contracted services, rents and financial expenses 590,551 534,857 517,523
Amortization 637,955 637,955 605,729
Total Expenditures 2,151,729 2,276,155 2,253,990
Annual Surplus (Deficit)(374,522)249,299 187,184
Budget Actual Actual
PUBLIC WORKS 2021 2021 2020
$ $ $
Revenue
Taxation 1,413,084 1,413,084 1,286,754
Sales of services and regulatory fees 50,000 39,736 56,331
Government transfers 441,868 448,317 448,257
Total Revenues 1,904,952 1,901,137 1,791,342
Expenses
Salaries, wages and employees benefits 753,636 617,734 552,381
Materials 1,105,016 1,107,065 1,278,570
Contracted services and rents 46,300 23,092 23,500
Amortization 977,185 977,185 996,085
Loss (gain) on transfer and disposal of assets -12,912 (1,296)
Total Expenditures 2,882,137 2,737,988 2,849,240
Annual Surplus (Deficit)(977,185)(836,851)(1,057,898)
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 5, 2022
7:00 p.m.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK THOMAS THAYER
DEPUTY CLERK MEAGAN ELLIOTT
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
MANAGER OF PUBLIC WORKS STEVE ADAMS
OTHERS PRESENT:
MUNICIPAL PLANNING CONSULTANT, IBI GROUP WILLIAM POL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott announced Travis Topping from Vienna has been selected to be part of the
Junior Provincial Wheelchair Basketball Team competing in the 2022 National Championship.
Councillor Chilcott also noted that the Straffordville Hall Foundation 50/50 draw is this Saturday
at 6:00 p.m. online.
Councillor Donnell announced that the new banners have been installed around the municipality
and noted they look great.
Mayor Ketchabaw announced the “Elgincentives” program as part of the Community
Improvement Plan is now open with a new process of 2 intakes a year. Information is available
on the County of Elgin and Municipality of Bayham’s website.
CAO Thayer announced that the municipal election nomination period is now open. Forms are
available online or hard copies from the Municipal Office. An appointment is required to file your
nomination papers. The Ministry of Municipal Affairs and Housing hosted a candidate
information session on April 27th which the slide deck and video can be found on our website for
2022 Council Minutes May 5, 2022
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interested parties. Residents looking to confirm if they are on the voters’ list are encouraged to
visit voterlookup.ca to confirm or update their information. Lastly, CAO Thayer announced that
the Municipal Office will be closed Monday, May 23 for Victoria Day.
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held April 21, 2022
Moved by: Councillor Chilcott
Seconded by: Councillor C. Donnell
THAT the minutes of the Council Meeting held April 21, 2022 be adopted.
CARRIED
7. OPEN FORUM
One (1) member of the public commented to Item 11.1.1B
8. MOTIONS AND NOTICE OF MOTION
9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. PHYSICAL SERVICES – EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
A. Periscope Playhouse re By-Law Exemption Request
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT item 12.1.2 A be received for information;
AND THAT Council supports the Periscope Playhouse By-Law Exemption Request to
allow noise past 11:00 p.m. and only until 12:00 a.m. midnight, for a movie event being
held on June 25, 2022 with a rain date of July 2, 2022.
CARRIED
2022 Council Minutes May 5, 2022
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10.2 Reports to Council
A. Report PS-09/22 by Ed Roloson, Manager of Capital Projects – Water/Wastewater re
2022 Road Surface Treatment – Capital
Moved by: Deputy Mayor Weisler
Seconded by: Councillor C. Donnell
THAT Report PS-09/22 re: 2022 Roads Surface Treatment be received for information;
AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and
Duncor for surface treatment services be brought forward for Council’s consideration.
CARRIED
B. Report PS-10/22 by Steve Adams, Manager of Public Works re Richmond Community
Park Basketball Court
Moved by: Councillor Chilcott
Seconded by: Councillor C. Donnell
THAT Report PS-10/22 re Richmond Community Park Basketball Court be received for
information;
AND THAT staff proceed with installing an 85-100 sq meter concrete pad including two
backboards and nets;
AND THAT the above works be funded through the Parkland Reserve Fund.
CARRIED
11. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information
A. Notice of Passing ZBA-10/22 Klassen
B. Notice of Proposed Draft Plan of Subdivision 11:28 Properties Inc.
C. Notice of Public Meeting re Proposed Zoning By-Law Amendment ZBA-07/22
D. Notice of Public Meeting re Proposed Combined Site Plan SPA-01/22 and Zoning By-Law
Amendment ZBA-10/22
E. Notice of Public Meeting re Proposed Zoning By-Law Amendment ZBA-14/22
F. Notice of Public Meeting re Proposed Zoning By-Law Amendment ZBA-16/22
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Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT item 11.1.1 A – F be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-21/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Partial
Services in Urban Areas – Development of Plan of Subdivision Review re Council
Resolution March 18, 2021
Moved by: Councillor C. Donnell
Seconded by: Councillor Chilcott
THAT Staff Report DS-21/22 re Partial Services in Urban Areas – Development of Plan
of Subdivision Review re Council Resolution March 18, 2021 be received for information.
CARRIED
12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information
A. Municipal Property Assessment Corporation re 2021 Financial Statements
B. Aylmer and Area Chamber of Commerce re Economic Development
C. Govaxx Covid-19 Vaccine Clinics in Bayham May 19 & 26
D. Town of South Bruce Peninsula re New Home Tax Rebate Program
E. City of St. Catharines re St. Catharines Response to Ontario Housing Affordability Task
Force Recommendations
F. Municipality of Mississippi Mills re Ontario Must Build it Right the First Time
G. Township of Cramahe re Bill 109 More Homes for Everyone Act
H. Town of Arnprior re Support for Humanitarian Efforts in Ukraine
Moved by: Councillor C. Donnell
Seconded by: Councillor Chilcott
THAT item 12.1.1 A – H be received for information.
2022 Council Minutes May 5, 2022
5
AND THAT Council requests more information regarding Item 12.1.1 F.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report CAO-17/22 by Thomas Thayer, CAO|Clerk re Southwest Tourism Relief Fund
Application
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report CAO-17/22 re Southwest Tourism Relief Fund Application be received for
information;
AND THAT Council support an application to the STRF for the upgrade of the exterior of
the Port Burwell Historic Lighthouse.
CARRIED
The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m.
The Council Meeting resumed at 7:37 p.m.
13. BY-LAWS
A. By-law No. 2022-031 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Duncor Enterprises Inc.
B. By-law No. 2022-032 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Elgin Property Maintenance
Moved by: Councillor C. Donnell
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2022-031 and 2022-032 be read a first, second and third time and
finally passed.
CARRIED
14. UNFINISHED BUSINESS
15. OTHER BUSINESS
15.1 In Camera
15.2 Out of Camera
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-033 Being a by-law to confirm all actions of Council
2022 Council Minutes May 5, 2022
6
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2022-033 be read a first, second and third time and finally
passed
CARRIED
17. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor C. Donnell
THAT the Council meeting be adjourned at 7:39 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 5, 2022
7:30 p.m.
A. Tony and Nettie Wall – 54732 Nova Scotia Line
B. W. D. Bronz Ltd. – 9222 and 9228 Alward Street
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO|CLERK THOMAS THAYER
DEPUTY CLERK MEAGAN ELLIOTT
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
MANAGER OF PUBLIC WORKS STEVE ADAMS
PUBLIC ATTENDEES (ZBA-11/22): TONY WALL
PUBLIC ATTENDEES (ZBA-12/22): N/A
APPLICATION A – TONY AND NETTIE WALL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Zoning Application ZBA-11/22 submitted by Tony and Nettie Wall
THE PURPOSE of this By-law is to temporarily change the zoning regulations on a 3.2
ha (8 acres) parcel from Agricultural (A1) Zone to a combined Agricultural and
Temporary (A1/T2-x) Zone to permit a garden suite, in the form of a 1-storey
transportable pre-fabricated dwelling unit, for a period not to exceed ten (10) years in
2
Statutory Planning Minutes - Zoning May 5, 2022
Zoning By-law Z456-2003. The subject lands are located on the north side of Nova
Scotia Line, east of Woodworth Road, at 54732 Nova Scotia Line.
THE EFFECT of this By-law will be to allow for the installation of a temporary residence
(Garden Suite) with floor area of 84 m2 (900 ft2) on the subject lands exclusively for
accommodation of relatives for a period not exceeding 10 years.
5. PUBLIC PARTICIPATION
Applicant Tony Wall was present and summarized the intent of the application.
6. CORRESPONDENCE
No correspondence was received.
7. OTHER BUSINESS
No other business.
8. ADJOURNMENT
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Zoning By-law be considered at the regular meeting of May 19, 2022;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-11/22 is now complete at 7:34 p.m.
CARRIED
APPLICATION B – W. D. BRONZ LTD.
9. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:35 p.m.
10. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
11. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
12. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
B. Zoning Application ZBA-12/22 submitted by W. D. Bronz Ltd.
3
Statutory Planning Minutes - Zoning May 5, 2022
THE PURPOSE of this By-law is an amendment to change the zoning regulations on
1,693.4 m2 (0.4 acre) of land from a Village Residential 1 (R1) zone to two site-specific
Village Residential 1 (R1-XX) zones to permit: minimum lot area of 879.1 m2 (0.2 acre)
for the westerly portion of the lands (9228 Alward Street) and minimum lot area of
814.8 m2 (0.2 acre) for the easterly portion of the lands (9222 Alward Street) whereas
900 m2 (0.2 acre) is the permitted minimum in the R1 zone; and minimum lot frontage
of 15.24 m (50 ft) for each parcel whereas 20.0 m (65 ft) is the permitted minimum, in
Zoning By-law Z456-2003. The subject lands are located at 9222 and 9228 Alward
Street, south side, south of Heritage Line in the Village of Straffordville.
THE EFFECT of this By-law will facilitate the severance of the existing semi-detached
dwelling building as fulfillment of Condition of Consent, Elgin Land Division Committee
file E50/21, to rezone the severed and retained lands to permit reduced lot area and lot
frontage.
13. PUBLIC PARTICIPATION
No public participation.
14. CORRESPONDENCE
No correspondence was received.
15. OTHER BUSINESS
No other business.
16. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor C. Donnell
THAT the Zoning By-law be considered at the regular meeting of May 19, 2022;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-12/22 is now complete at 7:37 p.m.
CARRIED
MAYOR CLERK
REPORT
Physical Services
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works/Drainage Superintendent
DATE: May 19, 2022
REPORT: PS-11/22 SUBJECT: BULK ITEM CURBSIDE PICK-UP
BACKGROUND
At its April 7, 2022 Council meeting, Bayham Council received and passed the following Motion
from Mayor Ketchabaw regarding household large item pick-up:
Moved by: Mayor Ketchabaw
Seconded by: Councillor Chilcott
WHEREAS, due to excessive cost, the Municipality of Bayham discontinued the large
household waste pick-up event as part of its waste disposal program;
AND WHEREAS the Municipality of Bayham has determined that the more recent past
practice of an annual large household waste drop-off event held at the Public Works
Yard is too expensive and inefficient to Municipal operations and has since discontinued
the annual event;
AND WHEREAS Council received Report PS-05/21, which outlined potential solutions
for large item and hazardous waste disposal in Bayham;
AND WHEREAS Municipal staff continue to collect data in preparation of a Report to
Council on Norfolk County’s large household waste pilot program;
AND WHEREAS the residents of Bayham have expressed a desire for a local solution
to dispose of large household waste;
AND WHEREAS the Municipality of Bayham’s 2021 year-end financial report included a
favourable surplus for the Municipality, which may provide sufficient available resources
to fund a one-time large household waste disposal pick-up event;
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Bayham direct staff to investigate and report back on the feasibility of
scheduling a one-time-only large household waste pick-up event for Bayham residents
for 2022.
Norfolk County has been running the Bulk Item Curbside Pickup for nearly nine (9) months.
Municipal staff have been in contact with Norfolk County’s staff and the Municipality of Bayham’s
waste collection contractor, Norfolk Disposal, in regards to the cost to operate the program
efficiently and collaborate with the multi-day scheduling.
DISCUSSION
Norfolk is now on their ninth month of operating the Bulk Item Curbside Pickup. They have reported
a successful program as the program showed no expense to the County in the first five months while
providing a higher service level to the residents. They are expecting these numbers to slowly rise
throughout 2022; they have not seen tonnage results yet but work orders for pickup have increased.
Norfolk anticipated near 634 tonnes of waste in 2021 yet have only seen 34 tonnes picked-up at the
curb throughout this program thus far. The program charges a fee of $25.50 per service call for
approximately 2 cubic meters (approximately the size of pickup truck box).
Below is Norfolk’s County’s initial five-month financial impacts for the program. This data provided
shows an almost neutral expense.
# of Service
Request
Total
Tonnage
Collected
Cost of the
Collection
Cost for
disposal
Total Cost of
the Program
Service
Charges
Collected
Profit/(Loss)
263 34.18 $ 2,985 $3,329 $6,314 $ 6,575 $261
Norfolk County operates two transfer stations that all residents have access to use to dispose their
unwanted household items. Since the free curbside bulk item program ended in 2020, the new
program started in June 2021. Between the two transfer stations and the new bulk item pickup, they
have seen a decrease in the total overall household waste by nearly 2/3rds of the overall County’s
total tonnage.
The number of service requests in the first five months resulted in just under 1 percent of Norfolk
County total households. This would average out to 2.4 percent of households over 12 months. If the
Municipality of Bayham were to use these figures, this would result in nearly 55 households over 12
months utilizing the bulk item pickup in the first five months.
Norfolk staff believe that seeing the numbers today moving forward and advertising the program, the
numbers of users will increase. They believe a large amount of this would be due to cost of the
transfer station being $9 less yet the material has to be brought to either location and is not picked
up curbside.
Norfolk’s pilot program included the winter months within the five-month report on the usage and
tonnage of waste that was picked up. The three winter months showed a large decline in request for
pickup from the summer/fall trial months as Norfolk disposal employees found that the winter time
pickup was harder to manage due to the winter conditions, making it difficult for the employees to
handle. As a result of the pickup issues, there were administrative issues with both Norfolk County’s
administrative team and Norfolk Disposal’s administrative team.
Previous to 2021, Norfolk offered an annual household waste curbside pickup at no cost to the
residents but restricted allowable items. County staff had many issues with this program due to the
uncertainty of amounts of waste and the financial impacts to the budget. Staff also incurred the
problem of non-allowable items that were left behind and had numerous by-law complaints regarding
these items being left at the curb. Items not collected by the owner were later illegally dumped on
rural roads.
Municipal staff and the solid waste contractor have discussed different options that would work for
the Municipality which include:
One annual curbside pickup of household bulk items
Spring and Fall semi-annual curbside household bulk item pickup
Monthly curbside household bulk item pickup
The following tables denote items to consider accepting in a bulk item pickup and items that would
not qualify for the pickup. All items to a maximum of 10ft:
ACCEPTABLE HOUSEHOLD ITEMS
Fixtures Bathtubs
Toilets
Sinks
Furniture Sofas
Couches
Desks
Chairs
Tables
Patio furniture
Bedsprings
Mattresses
Bed frames
Appliances Refrigerators
Air Conditioners
Dehumidifiers
Freezers
Dishwashers
Washing
Machines
Dryers
All Freon type appliances
require an Ozone Depletion
Prevention Tag attached in
order to be collected.
Carpet Rugs
Pool Covers
Carpet
All Carpet, Rugs, Pool Covers
need to be tied to a maximum
of 4ft. by 2 ft.
Odd Items BBQ
Hot water Heaters
Bicycles
Propane tanks need to be
removed before pickup
NOT ACCEPTABLE HOUSEHOLD ITEMS
No Business, Commercial,
Agricultural and Construction
Material.
Small Items Loose refuse and rubbish waste
Construction Material Wood, lumber products,
Fencing, Decking, Drywall
Masonry Products
Refuse from building
repairs
Glass, Windows, Doors
Stone, Concrete, Asphalt,
Organic Material Trees, Stumps, Leaves,
Branches, Animal
Carcasses, Feces
Agricultural Waste Fencing, crates, Skids,
Plastic Material, Spray
Containers
Farm Equipment and Parts
Automotive equipment and Parts
Liquid Waste Oils, Gas, Propane tanks,
Fertilizers pesticides or any
Hazardous Waste
Drums, Fire Barrels
Electronics
Tires
Recyclables Glass Jars,
Paper
Cardboard
Option 1 – Annual Curbside Household Bulk Item Pickup
This once-per-year pickup would be scheduled with the contractor for a multi-day pickup throughout
the Municipality. This pickup could be a user-pay option or a free service. In discussions with other
municipalities and as a past practice, this is an unfavourable option in both the contractor’s opinion
and staff’s. This has many negative effects on the Municipality, as a free service this would create
large amounts of waste on the curbside creating municipal liabilities as residents will be sorting
through the waste piles along the road side, and loading and unloading goods. By-law enforcement
would likely be required due to the amount of garbage that is not accepted and left along the
curbside for days/weeks and could end up being in our rural roadside ditches and ravines. Financial
impacts at this time are unknown as the quantity of the waste is undetermined. This program could
be operated similar to Norfolk’s as residents should have to pre-register for a pickup and have a limit
on the amount to the curb.
Option 2 – Spring and Fall Semi-Annual Household Bulk Pickup
Similar to the once-annual pickup, this program could be offered as a spring cleanup and fall clean
up. Operating a program like this without a charge per quantity again would cause financial
uncertainty. It would be beneficial to collect a small charge per quantity for a program like this to
ensure the Municipality can stay within the financial boundary it sets.
Option 3 – Monthly Curbside Household Bulk Item Pickup
Operating a monthly pickup similar to Norfolk County’s program would be most efficient and ensuring
year-round service for bulk items to the households may prevent storing of large items for long
periods of time. Running a program that could operate for nine months would be at a little or no
additional cost than one annual or semi-annual pickup. Currently, the Municipality’s cost-per-tonne of
household refuse is just under $75.00 per tonne for weekly curbside pickup, this would be the same
for a bulk item program.
Considering all three programs, Norfolk Disposal would, on top of the tonnage charge, apply a
charge of $150 per hour to operate the trucks. After reviewing the reports from Norfolk and
Haldimand County, Norfolk Disposal would estimate one to two days to pick up the refuse with the
estimated service request the Municipality could receive monthly. However, the Municipal contractor
has indicated they would not be able to collect the curbside bulk item pickup if the program only
operated once and possibly twice a year as a free service to the residents. Using historical data, the
contractor believes this could take two or three weeks to cover the Municipality. Norfolk Disposal
operates on a lean well-scheduled business model and this amount of allotted time cannot be
undertaken, as this impacts staffing levels, hours and extra trucks that are currently utilized as “spare
trucks” for the weekly pickup.
Summary
Municipal staff believe utilizing a monthly user-fee system would be an added benefit to residents
and would utilize fewer Municipal staff time due to By-law infractions and roadside debris and could
potentially lead to a cleaner curb appeal within the Municipality of Bayham. A pilot program with a
small fee would be a financial benefit that staff can report after a given trial period, which can then be
adjusted to meet the needs of demand.
It is expected that a trial could be funded through the Environmental Reserve. If at the end of the
trial, Council wishes to continue with a permanent user-pay curbside program, permanent costing
arrangements would have to be considered at that time.
RECOMMENDATION
1. THAT Report PS-11-22 Bulk Item Curbside Pickup be received for information;
2. AND THAT Council provide direction to staff regarding which Option they would like to
investigate.
Respectfully Submitted by:
Steve Adams Thomas Thayer, CMO
Manager of Public Works/ CAO|Clerk
Drainage Superintendent
1
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED DRAFT PLAN OF SUBDIVISION
APPLICATION (APPROVAL AUTHORITY COUNTY OF ELGIN,
FILE NUMBER 34T-BY202201),
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 11:28 PROPERTIES INC.
LOCATED AT: CONCESSION 8, PT LOT 22; RP 11R-6179
PART 8, EAST SIDE OF PLANK ROAD, EDEN
TAKE NOTICE that the Municipality of Bayham has received a request from the County of Elgin (the
approval authority for Plan of Subdivision approvals for the Municipality of Bayham) to hold a public
meeting regarding a complete application for Draft Plan of Subdivision Application (file number 34T-
BY202201) submitted by CJDL Limited on behalf of 11:28 Properties Inc.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an in-
person public meeting on Thursday June 2nd, 2022 at 7:30 p.m. in the Municipal Council Chambers,
56169 Heritage Line, Straffordville to receive public comment for a proposed Draft Plan of Subdivision
Application under Section 51 of the Planning Act, R.S.O. 1990, as amended.
THE PURPOSE OF THIS MEETING is to inform the public of the nature of the Draft Plan of Subdivision
proposal, to invite public input and to answer questions regarding the application.
THE PURPOSE AND EFFECT of this Draft Plan of Subdivision will be to divide the subject parcel of land
into: thirty-three (33) single detached residential lots; one storm water management block; and, one active
transportation access block. The proposed lots/blocks will be accessed by Plank Road by way of two new
local streets which culminate in a cul-de-sac. The residential lots will be serviced by the municipal sanitary
sewage disposal system and private on-site water services (wells). The subject lands are designated
‘Hamlets’ in the Municipality of Bayham Official Plan and are zoned Holding Hamlet Residential (HR(h2))
in the Municipality of Bayham Zoning By-law No. Z456-2003. The owners will be required to enter into a
subdivision agreement with the Municipality and obtain Zoning By-law Amendment approval for the
Removal of Holding provisions prior to any development of the subject lands.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support
of or in opposition to the proposed Draft Plan of Subdivision. Please be advised that equal consideration
is given to all written and oral presentations provided prior to or at the public meeting. When possible,
please consider utilizing written correspondence.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written
submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority
gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled
to appeal the decision of Elgin County to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written
submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority
gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be
added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of
the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the decision to adopt the proposed draft plan of subdivision, you must
make a written request to the County of Elgin, c/o Paul Hicks, Acting Manager of Planning, at 514-503-
2614 or hicks@republicurbanism.com or visit the County website at https://www.elgincounty.ca. The
County Office is located at 450 Sunset Drive, St. Thomas, ON, N5R 5V1.
FOR ADDITIONAL INFORMATION about this matter, including information about preserving your appeal
rights, contact the Municipal Office (contact information below) or Elgin County (contact information
above).
The application was accompanied by the following studies/reports available for viewing at the municipal
office or on the municipal website:
Draft Plan of Subdivision prepared by CJDL Limited, dated February 10, 2022.
Preliminary Servicing Report prepared by CJDL Limited, dated February 15, 2022.
Planning Rationale Report prepared by Civic Planning Solutions, dated February 11, 2022.
Archeological Assessment, Stage 1 & 2 and supporting documents prepared by Thomas G.
Arnold & Associates, dated June 7, 2021.
Traffic Impact Assessment and Traffic Impact Assessment addendum prepared by F. R.
Berry & Associates, dated May 2021 and February 2022.
Hydrogeological Assessment prepared by Ian D. Wilson Associates Limited, dated February
11, 2022.
Dated at the Municipality of Bayham this 6th day of May 2022.
2
Proposed Draft Plan of Subdivision (copy; size reduced from original)
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
MPAC is legislatively responsible for collecting occupant information
(name, date of birth, citizenship and school support) for municipal, District
Social Services Administration Boards and school board elections, and
keeping up-to-date population figures for every municipality in Ontario.
One of the ways we collect this information is through voterlookup.ca. By
logging into voterlookup.ca, Ontarian's can add their name or the names of
others in their household to our database, confirm or update their electoral
information and change their school support.
We use this information to create a Preliminary List of Electors, used by
municipalities to produce the final Voters’ List for municipal elections, as
well as population reporting for various municipal and school board
planning purposes.
To add or confirm your information for future elections, and help improve
the accuracy of population reports, please visit voterlookup.ca.
SCOR EDC Requests Support for
Cayuga Rail Line Revitalization
Project
Library Performance
Measurements for 2021
Homes Policy Updates
Council Awards Tender for Council
Chambers and Reception Area
Renovations and Upgrades
Warden’s Charity Gala Raises
$27,500
May 10, 2022
Elgin County Council Highlights
May 10, 2022 www.elgincounty.ca
In this Issue
SCOR EDC Requests Support for
Cayuga Rail Line Revitalization
Project
1
County Council received a presentation
from Kim Earls, Executive Director – South
Central Ontario Region Economic
Development Corporation and Cephas
Panschow, Chair – SCOR Resource
Advisory Committee on the Future of
Shortline Rail in the South Central Ontario
Region. The presentation provided an
overview of the Cayuga Rail Line
Revitalization Project. The project seeks to
rehabilitate approximately 23 miles of
shortline rail within the South Central
Ontario region between the Municipality of
Central Elgin ending in Norfolk County. To
view the presentation in its entirety, please
visit the County’s YouTube channel.
County Council received the 2021 Annual Library Performance Measurements report. The
report includes a statistical breakdown of usage at Elgin County’s 10 Library branches,
and across the system as a whole.
May 10, 2022
Library Performance Measurements for 2021
2
Homes Policy Updates
Elgin County Council approved multiple County of Elgin Homes and Seniors Services
Administrative Policy Manual Updates including policies related to Resident Rights,
Resident Abuse, Mandatory and Critical Incident Reporting, Requests and Concerns, Staff
Reporting, and Whistle Blower Protection. Departmental policy and procedure manuals
ensure consistency and quality in the services provided by Elgin County Homes and
Seniors Services and are reviewed annually to ensure inclusion of best practice and
alignment with current legislation. The staff report and corresponding policies can be
found as part of the May 10, 2022 County Council Agenda Package.
The report included circulation
information, statistics related to
in-person service, digital
checkouts, online usage, public
survey comments, and
comparisons to other area
library systems. The report also
included next steps and service
goals for 2022. The graphic
below provides a brief overview,
and the detailed report can be
found as part of the May 10,
2022 County Council Agenda
Package.
Warden’s Charity Gala Raises $27,500
On April 29, 2022, Warden Mary French hosted a Charity Gala at the Old Town Hall in
Aylmer in support of the Terrace Lodge Fundraising Campaign. The event featured an
Art Show and Silent Auction with photography featured from the “These Hands –
Touching Memoirs of Seniors Living in Our Communities” book. The book featured
stories and photographs of Elgin County Seniors and was created with funding support
from the Government of Canada’s New Horizon for Seniors Program. Gala attendees
were invited to browse 56 canvas prints of images from the book, with select prints
featured in the silent auction. Through sponsorships, donations, and the silent auction,
the event successfully raised $27,500 towards the Terrace Lodge Fundraising
Campaign, with donations still being received.
For the complete May 10, 2022 County Council Agenda Package
please visit the Elgin County website.
County Council awarded K&L Construction (Ontario Ltd) the contract for the Council
Chambers and Reception Upgrades Project at the County Administration Building at a
price of $1,113,600 (exclusive of HST). A modernization of the Council Chambers, the
establishment of a new front lobby reception kiosk as well as new office spaces to
accommodate Economic Development and Tourism and Community Paramedicine
will provide an enhanced barrier free customer service level experience. Work on this
project is expected to commence in June 2022 with completion expected in the first
quarter of 2023.
May 10, 2022
Council Awards Tender for Council Chambers and Reception Area
Renovations and Upgrades
3
Subject: Decision Notice - Proposed Regulation Changes under the Aggregate Resources Act
Greetings,
Further to my letter dated January 11th, I am writing to inform you that a decision notice has
been posted regarding the Proposed regulatory changes for the beneficial reuse of excess soil
at pits and quarries in Ontario (ERO #019-4801). The Ministry of Northern Development,
Mines, Natural Resources and Forestry made changes so that requirements in Ontario
Regulation 244/97 under the Aggregate Resources Act are consistent with provincial
requirements that exist under the Environmental Protection Act for excess soil. The proposal
was posted for 45 days and during that time we received over 390 comments from key
stakeholders including industry, municipalities, Indigenous communities, community groups
and individuals. Most comments received were supportive of consistency with the Rules for Soil
Management and Excess Soil Quality Standards referenced in the On-site and Excess Soil
Management Regulation under the Environmental Protection Act.
The amendments to Ontario Regulation 244/97, which take effect July 1, 2022, include:
• Alignment with the Soil Rules and Excess Soil Standards referenced in Ontario
Regulation 406/19 On-site and Excess Soil Management
• Requirements for importation, storage, and placement of excess soil
• Specific quality standards for excess soil placed below the water table, or on Crown land
• Record-keeping requirements to document soil quality, quantity, source site(s), and final
placement
• Requirements for licensees and permittees to retain a Qualified Person (i.e.,
professional engineer or geoscientist) for large sites that import more than 10,000 m3 of
excess soil, or sites where excess soil will be placed below the water table
• Self-filing – for licences/permits approved before July 1, 2022, rules have been added
that, when followed, enable some conditions to be removed from a site plan when filed
with the ministry; and
• Other policy changes to support the beneficial reuse of excess soil at pits and quarries in
Ontario
Ministry of Northern Development,
Mines, Natural Resources and Forestry
Resources Planning and Development
Policy Branch
Policy Division
300 Water Street
Peterborough, ON K9J 3C7
Ministère du Développement du Nord,
des Mines, des Richesses Naturelles et
des Forêts
Direction des politiques de planification et
d'exploitation des ressources
Division de l’élaboration des politiques
300, rue Water
Peterborough (Ontario) K9J 3C7
For complete details of these changes please refer to the decision notice posted on the
Environmental Registry at the following address: www.ero.ontario.ca; then search for notice:
019-4801.
If you have any questions about the new requirements, or should you require a French version
of this letter, please contact us by email at aggregates@ontario.ca.
Sincerely
Jennifer Keyes,
Director, Resources Planning and Development Policy Branch
3-5 Pineridge Gate Gravenhurst, Ontario P1P 1Z3 Office: (705) 687-3412 Fax: (705) 687-7016
info@gravenhurst.ca www.gravenhurst.ca
Sent via Email April 19, 2022
RE: TOWN OF GRAVENHURST RESOLUTION – RUSSIAN SANCTIONS At the Town of Gravenhurst Committee of the Whole meeting held on April 12, 2022 the following resolution was passed:
WHEREAS the country of Ukraine has experienced a premeditated and unprovoked invasion by Russia; AND WHEREAS silence is complicity;
AND WHEREAS Canada imports hundreds of millions of dollars' worth of goods from Russia each year; AND WHEREAS negative financial impacts upon a country can be used as a
means to deter further conflict;
BE IT THEREFORE RESOLVED THAT the Correspondence from the Town of Georgina regarding sanctions on Russia be received for information;
AND THAT The Town of Gravenhurst unequivocally denounces Russia's
unjustifiable war against Ukraine; AND THAT the Town of Gravenhurst supports the sanctions which the Federal government of Canada has thus far imposed on Russia;
AND THAT effective immediately and until a time when the sovereignty of Ukraine is once again unchallenged, the Town of Gravenhurst will: 1) Not purchase any products (ie plywood, fertilizer, steel, furniture or machinery) which can be easily traced to have originated
from Russia; and
2) Insist that any future contracts for services for the Town of Gravenhurst abide by these same limitations within our municipality;
AND THAT upon confirmation that the Belarusian military is engaged within
Ukraine that the Town of Gravenhurst apply these limitations upon goods from that country as well;
AND THAT this decision of Gravenhurst Council be forwarded to all other municipalities within Ontario requesting they enact similar measures so that as a united front we can make a noticeable difference.
Sincerely,
Jacob Galvao Administrative Clerk II – Legislative Services Town of Gravenhurst
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Deputy Clerk
DATE: May 19, 2022
REPORT: CL-09/22 SUBJECT: 2022 COUNCIL MEETING SCHEDULE AMENDMENTS
BACKGROUND
At its September 16, 2021 meeting, Council received Report CAO-34/21 and approved the 2022
Council Meeting Schedule.
Bayham Council Meetings are on the 1st and 3rd Thursday of each month, save and except July
and August, where only one meeting takes place in each month.
DISCUSSION
In discussion with the Clerk and given the timelines for the 2022 Municipal and School Board
Elections, staff are recommending a revision to the 2022 Council Meeting Schedule to omit the
following meetings:
October 20, 2022
November 17, 2022
The October 20, 2022 meeting is recommended for omission as it falls within the established
Advance Vote Period and on an Advance Polling date at the Straffordville Community Centre.
The October 20, 2022 omission does not preclude the calling of a Special meeting of Council
should it be deemed prudent to do so.
The November 17, 2022 meeting is recommended for omission because it falls two days inside
the new term of Council and staff will not have been able to provide the necessary Bayham-
specific Council training to new Council members by this date. As training is currently scheduled
for November 24, 2022 and the Inaugural meeting scheduled for December 1, 2022, this
meeting date is unnecessary as the first Regular session cannot proceed before the Inaugural
meeting.
RECOMMENDATION
1. THAT Report CL-09/22 re 2022 Council Meeting Schedule Amendments be received for
information;
2. AND THAT Council approves the amendments to the 2022 Council Meeting Schedule as
noted in Report CL-09/22.
Respectively Submitted by: Reviewed by:
___________________________ _____________________________
Meagan Elliott Thomas Thayer, CMO
Deputy Clerk CAO|Clerk
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: May 19, 2022
REPORT: TR-10/22 SUBJECT: MUNICIPAL ACCOMMODATION TAX (MAT)
BACKGROUND
During the April 7, 2022 Meeting, Council received and passed the following Motion as proposed
by Councillor Donnell:
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
WHEREAS short-term accommodations and rentals have grown substantially in
popularity in recent years;
AND WHEREAS, in May 2017, the Province enacted Bill 127, Stronger, Healthier
Ontario Act, 2017, providing municipalities with an additional mechanism to fund and
promote tourism;
AND WHEREAS Bill 127 provides municipalities the authority to levy a transient
accommodation tax (hotel tax);
AND WHEREAS, on December 1, 2017, the Transient Accommodation Regulation
435/17 came into force and effect, outlining provisions for Ontario municipalities to
implement a Municipal Accommodation Tax (MAT);
THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Bayham direct staff to investigate and report back on the benefits and
challenges of implementing a Municipal Accommodation Tax (MAT) for the
Municipality of Bayham.
Accordingly, staff have sought to compile MAT information from municipalities that have already
implemented a MAT and present this information to Council via Report that investigates a rental
property/accommodation licensing system and reports further regarding potential implementation.
DISCUSSION
What is a Municipal Accommodation Tax (MAT)?
In 2017, the Ontario government enabled municipalities with the ability to add a Municipal
Accommodation Tax (MAT). Implementation and administration of a MAT is authorized under
Section 400.1 of the Municipal Act, 2011 (the Act) and Ontario Regulation 435/17 (O.Reg 435/17).
Where a MAT has been established and approved the tax is mandatory and provides are
obligated to collect the tax from purchasers of accommodation and to remit the tax to the
municipality.
Things to be considered which must be included in the implementation by-law include:
- MAT Rate (%)
- How it will be collected
- Any exemptions and rebates
- Interest
- Penalties
- Enforcement
- Collection Measures
- Audit and Inspection Powers
- Description of where MAT will not be imposed as per legislation (Board of Education,
institutions, hospitals, long term care facilities, post-secondary residences and Crown
agencies)
Who collects the taxes?
The MAT can be collected in three ways:
- The municipality can collect the tax
- A third party can be contracted to collect the tax
- The tourism entity who will benefit can collect the tax
-
Who would be taxed?
A MAT would apply to all eligible hotel and transient accommodators doing business and/or
facilitating business transactions within the municipality. These accommodations would be
required to collect and remit the MAT implemented by the Municipality and the tax would be
applied on all rooms sold for overnight accommodations. Services such as food and beverages,
meeting rooms, and spay services would be exempt from the tax as would accommodations
rented by the month (30 days).
How much is the tax?
The decision would be up Council regarding the percentage or amount to be collected. A quick
review of MAT municipalities in Ontario will find most charging 4%, while like the City of Niagara
Falls charges a daily per day diem.
What are the tax dollars used for?
The Ontario Regulation sets out that municipalities that do not currently have a destination
marketing program are obligated to share fifty percent (50%) of the net revenues of the MAT
which must be paid out at least onetime annually to an eligible not-for-profit tourism entity or
entities.
The Regulation indicates that revenue must be used for the exclusive purpose of promoting
tourism. The remaining fifty percent (50%) of the net revenues can be retained by the
municipality and its use is unrestricted. The regulation also provides that expenses relating to
the administration of the MAT can be funded from the MAT proceeds.
The Municipality would be required to enter into an agreement with each eligible tourism entity
in order to ensure that amounts paid are used for the exclusive use of promoting tourism.
Implementation and Administration
In Ontario, the Municipal Accommodation Tax implementation can be administered by the
Municipality, a tourism entity, or a third-party organization. In order to implement the tax, it will
be necessary to have a database of short-term rentals established. The Municipality would need
to create this list by either requesting these business to self-assess or using a tourism entity or a
third party Association to help identify these accommodators. Currently, there is no database or
raw data pertaining to the number of potential properties a MAT would apply to and as such,
until municipal staff have an idea on the number of such operators and activity rates, it will be
hard to quantify the amount of potential MAT dollars garnered by such a program and/or
determine any net benefit (or cost) to the Municipality.
Aside from understanding the above, the main challenges will be collecting and auditing the
records of these operators with our limited staff resources and enforcing an additional by-law.
The Treasurer has extensive experience with special engagements, special audits, and
extensive internal and external audit work, but this is a time resource consideration and with a
very small Finance department, could require additional supports and costs depending on the
requirement to audit and the number of applicable properties in the identified areas. Further, if a
property is in contravention, enforcement may fall to the By-law department, which is already at
capacity under normal circumstances.
Council should also note that, before a MAT can be implemented, it is recommended that
Community Feedback from local accommodators be collected to assess potential impacts. This
would be done during a public consultation period. If Council wishes to pursue, staff can
propose a draft by-law and community feedback forms.
RECOMMENDATION
1. THAT Report TR-10/22 re Municipal Accommodation Tax report be received for
Information;
2. AND THAT Council provide direction to staff, should they wish to proceed further.
Respectfully submitted, Reviewed by,
______________________ __________________________
Lorne James, CPA, CA Thomas Thayer, CMO
Treasurer CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, CMO, CAO|Clerk
DATE: May 19, 2022
REPORT: CAO-18/22
SUBJECT: PROJECT OJIBWA – RENEWAL OF WRIT AGAINST THE ELGIN MILITARY
MUSEUM (EMM)
BACKGROUND
At its March 21, 2019 meeting, Bayham Council received Report CAO-19/19 re Project Ojibwa.
The Report presented a comprehensive overview of the events associated with the Municipality
and the Elgin Military Museum (EMM), including the guaranteeing of the EMM’s six-million dollar
($6,000,000) loan to have the HMCS Ojibwa established in Port Burwell as a tourist attraction,
the subsequent loan default, legal actions, statement of claim, future actions, impacts to the
Municipality’s finances, and other general information.
Section 3 – Statement of Claim – outlined the following information:
On May 17, 2016 the Municipality of Bayham received judgement in the amount of six million
dollars ($6,000,000) against the Elgin Military Museum. The judgement was registered on May
31, 2016 as a Writ of Seizure & Sale, a copy is attached hereto as Appendix ‘E’.
The Municipality of Bayham subsequently commenced exploring legal options to seek to
enforce and collect upon the judgement against the Elgin Military Museum. Enforcement of
collection was ultimately deferred until the conclusion of the Mammoet Canada Eastern Ltd. and
Heddle Marine Service Inc. Statement of Claim against the Elgin Military Museum. Deferral of
enforcement actions was conducted as the Elgin Military Museum had filed a cross-claim
against Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. in the combined
amount of $1 million (Mammoet Canada Eastern Ltd. ($800,000) and Heddle Marine Service
Inc. ($200,000)) which had the possibility to produce funds that the Municipality of Bayham may
have been able to obtain as a Creditor. The Elgin Military Museum cross-claim was dismissed
on December 21, 2018.
Due to the number and type of Creditors of the Elgin Military Museum it is highly unlikely the
Municipality of Bayham will ever be able to recover the monies owed to it. The liabilities of the
Elgin Military Museum significantly exceed the value of the assets of the Elgin Military Museum.
At this time Municipality of Bayham Writ of Seizure & Sale enforcement options are likely to
result in a net of additional expenses and liabilities incurred by the Municipality of Bayham.
Further, Section 5 – Future Actions – provided the following:
At this time, subject to change, the Municipality of Bayham will take the following actions in
regards to the Elgin Military Museum and Project Ojibwa:
1. Retain the Writ of Seizure & Sale registered on title indefinitely.
2. Take no further legal action at this time. Due to the number and type of Creditors of the
Elgin Military Museum it is highly unlikely the Municipality of Bayham will ever be able to
recover the monies owed to it. The liabilities of the Elgin Military Museum significantly
exceed the value of the assets of the Elgin Military Museum. Writ of Seizure & Sale
enforcement options are likely to result in a net of additional expenses and liabilities
incurred by the Municipality of Bayham.
3. Take absolutely no involvement with the ownership or operation of the HMCS Ojibwa, or
subject lands.
4. Consider, in the 2020 Budget, funding a $50,000-$100,000 annual financial allocation to
the Liability Reserve so the Municipality of Bayham has funds allocated to make a lump
sum payment in 2025 when the term loan expires to reduce the remaining principle
amount of $4,073,431.49 prior to obtaining a new term and interest rate for the
remaining principle.
In accordance, Council passed the following motion:
Moved by: Councillor Donnell
Seconded by: Counicllor Chilcott
THAT Report CAO-19/19 re Project Ojibwa be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
Report CAO-19/19 re Project Ojibwa be posted on the municipal website.
DISCUSSION
The Municipality was notified in early-May 2022, that the Writ of Seizure & Sale, as noted in
CAO-19/19, has come up for renewal.
Given the previous steps taken by Municipal administration to register the Writ of Seizure & Sale,
and thus establishing the Municipality as a registered creditor against the EMM; the previous
information provided to Council regarding an indefinite registration of the Writ of Seizure & Sale;
and, Council direction to post Report CAO-19/19 publicly on the Municipal website, Staff have
proceeded to have the Writ of Seizure & Sale renewed.
It is also worth noting that, to date, the Municipality continues to have no involvement with the
ownership or operation of the HMCS Ojibwa or its subject lands.
Council also continues to demonstrate financial prudence through appropriate Reserve
allocations to facilitate a lump sum payment when the term loan expires in 2025. At that time, the
remaining principle value will be up for a new term and, very likely, a higher interest rate. The last
allocation was authorized by Council in accordance with the Treasurer’s recommendation via
Report TR-07/22.
RECOMMENDATION
1. THAT Report CAO-18/22 re Project Ojibwa – Renewal of Writ Against Elgin Military
Museum (EMM) be received for information;
Respectfully Submitted by:
Thomas Thayer, CMO
CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, CMO, CAO|Clerk
DATE: May 19, 2022
REPORT: CAO-19/22 SUBJECT: VIENNA COMMUNITY CENTRE – DISPOSTION OF RESERVE FUND AND
ALLOCATION OF PROCEEDS OF SALE
BACKGROUND
At its June 17, 2021 meeting, Council received Report CAO-15/21 re Funding Options for
Straffordville Community Centre ICIP Grant – Municipal Portion. The Report presented two
separate funding options for the Municipality’s portion of the Straffordville Community Centre (SCC)
expansion. The first option identified a combination of existing Reserves, allocation from the
2021/22 surplus (if any), and the net proceeds of sale stemming from the disposition of any non-
core assets Council may wish to deem surplus to Municipal need.
During discussion, the Vienna Community Centre (VCC) was identified as a possible non-core
asset to deem surplus and include with respect to Option 1 as the Municipality has, over the last
eight years, focused its capital efforts on core infrastructure through its Asset Management Plan
(AMP) while disposing of and consolidating recreational and non-core services.
The 2021-2030 Capital Budget also included a VCC item regarding accessibility. Within the next 2-3
years, the VCC would require accessibility capital upgrades to ensure compliance with the Access
for Ontarians with Disabilities Act (AODA) by January 1, 2025.
With respect to Report CAO-15/21, Council passed the following resolution:
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report CAO-15/21 re Funding Options for Straffordville Community Centre ICIP Grant
– Municipal Portion be received for information;
AND THAT Staff be directed to utilize Option 1 in Report CAO-15/21 to fund the Municipal
portion of the Straffordville Community Centre project;
AND THAT Council of the Municipality of Bayham deems the Vienna Community Centre
surplus to the needs of the Municipality and directs staff to commence disposition under the
Municipality’s Sale of Surplus Municipal Lands Policy;
AND THAT Staff be directed to draft and issue a Request for Proposal (RFP) for architect
service for the Straffordville Community Centre project.
The above-noted resolution commenced the process under the Municipality’s Sale of Surplus
Municipal Lands Policy and provided the impetus to determine the applicable lands and commence
the required public comment period.
In December 2021, staff commenced a twenty-five (25) day notice period for public comment, over
and above Policy requirements, to receive public input on the disposition of the Vienna Community
Centre (VCC) and received same at its January 20, 2022 meeting, where Council received Report
CAO-02/22 re Public Comments Received – Public Notice Period for Potential Sale – Parts 4 and 5,
Plan 11R-10789 (Vienna Community Centre) and subsequently passed the following two
resolutions:
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Confidential Report CAO-02/22 re Public Comments Received – Public Notice
Period for Potential Sale – Parts 4 and 5, Plan 11R-10789 (Vienna Community Centre) be
received for information.
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Verbal Item re a proposed acquisition or disposition of land by the municipality or
local board (Facilities) be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to
proceed with the sale Parts 4 and 5 on Plan 11R-10789, being the Vienna Community
Centre and parking lot, via Municipal Realtor.
In accordance, the VCC was listed for sale via the Municipal Realtor in February 2022. On February
24, 2022, Council held a Special Council Meeting, and subsequently adopted By-law No. 2022-018
to authorize the sale of the VCC.
Regarding the June 17, 2021 resolution for the allocation of funds to support the Straffordville
Community Centre (SCC) ICIP grant, Council received an update on February 17, 2021 via Report
TR-07/22 re 2021 Surplus Allocation. In particular, it was noted that the Facilities Reserve contains
$660,000, which would fund the Municipal portion of the ICIP Community, Culture and Recreation
grant for the Straffordville Community Centre (SCC) expansion in full, with no need to utilize any of
the VCC net proceeds of sale to fund same. Council passed the following resoution:
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report TR-07/22 re 2021 Surplus Allocation be received for information;
AND THAT Council confirm the 2021 Surplus Transfer Report attached hereto as
Appendix ‘A’;
AND THAT Council confirm the 2021 Revised Reserves, Reserve Funds, and Deferred
Revenue Report attached hereto as Appendix ‘B.
DISCUSSION
Due to the disposition of the VCC, there are two specific matters for Council to receive information
on and provide direction:
1) The Disposition of the Vienna Community Centre Reserve Fund (VCCRF); and,
2) The Allocation of the Net Proceeds of Sale from the VCC Disposition.
Vienna Community Centre Reserve Fund (VCCRF)
The VCCRF is a Reserve Fund authorized under the Municipal Act, 2001, and established to
support capital upgrades to the VCC. At its July 15, 2021 meeting, Council received Report CAO-
20/21 re Vienna Community Centre HVAC Replacement and allocated funds from the VCCRF to
replace the geothermal waterfurnaces at the VCC. This was the last major venture funded by the
VCCRF.
At the time of drafting of this Report, the VCCRF balance was $42,324.13.
In light of the fact that the VCCRF has been used historically to support capital upgrades at the
VCC and recognizing the VCC has officially been sold to the Vienna Lion’s Club, staff recommend
that the VCCRF be closed and the remaining balance in the VCCRF be donated to the Vienna
Lion’s Club to support the capital and building maintenance needs of the VCC.
Allocation of Net Proceeds of Sale
The total net proceeds received as a part of the VCC sale is $476,722.65, net of HST collected and
HST Input Tax Credits (ITCs), none of which is currently earmarked for other ongoing or future
works in Bayham.
With respect to the allocation and use of the net proceeds of sale, staff are not providing a
recommendation but instead, are presenting Council with three Options to consider. All Options
below are contingent on the establishment of a specific Reserve Fund (the Vienna Capital
Improvement Reserve Fund) in which to allocate the net proceeds of sale, but provide for very
different allocations.
Option 1 – Non-Core Recreational Amenities
During the 2022-2031 Capital Budget deliberations, there were a number of requests from residents
of Vienna for new, recreational capital projects, including improvements at the Vienna Community
Park, a splash pad at the Vienna Memorial Park, and a boat launch in the village.
The Municipality sought a grant for the Vienna Community Park Improvements and made
application to two separate intakes of the Canada Healthy Communities Initiatives, but were
unfortunately, unsuccessful in both attempts. Vienna Community Park Improvements are currently
noted in the 2022-2031 Capital Budget as a grant-contingent Item No. PR-03 in the value of
$150,000.
Recognizing resident requests for recreational projects, Council may consider allocating the net
proceeds of sale from a newly-established Vienna Capital Improvement Reserve Fund to funds
non-core recreational amenities in Vienna, such as those requested during the last Capital Budget
consultation period.
If Council does wish to do so, staff would recommend a public comment period during the month of
July 2022 to solicit public input from Vienna residents regarding what they would like to see done
with the funding allocation to the Vienna Capital Improvement Reserve Fund. Input would then
guide any 2023-2032 Capital Budget allocations from the Vienna Capital Improvement Reserve
Fund.
Option 2 – Investing for Future, Core Capital Works
The Municipality’s AMP guides the Municipality’s ambitious Capital Program, focusing on core
infrastructure. Currently, the Capital Program is active in Vienna with the upgrade of its sidewalk
infrastructure. In the near future (within 10 years), there may be need to consider and fund
additional core capital upgrades, such as upgrades to the water and/or stormwater systems.
If Council is interested in this Option, the net proceeds of sale would be invested in a bond
investment for a period of ten (10) years at 3.5-5 percent interest/annum. The annual interest
earned on the bond investment would be allocated annually to short-term capital needs in Vienna
and, upon maturation of the investment after 10 years, the principal would be allocated to a shovel-
ready project specific to Vienna. The nature of the shovel-ready project to which the principal will
apply will be the decision of a future Council.
Option 3 – A Combination of Options 1 and 2
There is also a combination Option that Council might consider. Under this Option, Council may
choose to allocate a defined portion of the net proceeds to a specific non-core project in Vienna.
The remaining balance would then be allocated per Option 2, where annual interest earned would
be allocated to short-term Vienna capital needs and, upon maturation, the preserved principal
would be applied to a shovel-ready project in the village.
In accordance with the Municipality’s AMP and focus on core infrastructure, staff are partial to
Option 2, then Option 3, in that order; however, staff are seeking Council’s direction on which
Option they would like to pursue.
RECOMMENDATION
1. THAT Report CAO-19/22 re Vienna Community Centre – Disposition of Reserve Fund and
Allocation of Proceeds of Sale be received for information;
2. AND THAT the Vienna Community Centre Reserve Fund be closed and the remaining
balance of $42,324.13 be donated to the Vienna Lion’s Club for the future capital and
building maintenance needs of the Vienna Community Centre (VCC);
3. AND THAT the Municipality of Bayham establish a Vienna Capital Improvement Reserve to
support ongoing capital improvements and/or new capital projects in Vienna;
4. AND THAT the net proceeds from the sale of the VCC, being $476.722.65, be allocated into
the Vienna Capital Improvement Reserve;
5. AND THAT direction be provided to staff pertaining to the three Options for Allocation of Net
Proceeds of Sale.
Respectfully submitted by,
__________________________
Thomas Thayer, CMO
CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-034
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS
IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN
KNOWN AS THE HAMPTON MUNICIPAL DRAIN IMPROVEMENTS
WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
Parts of Lots 118 to 120, Concessions 5 and South Gore, Municipality of Bayham
AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No.
220242, prepared by Spriet Associates, dated March 15, 2022, which is attached hereto as
Schedule “A”, and forms part of this By-law.
AND WHEREAS the estimated total cost of constructing the drainage work is $285,500.00;
AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No.220242, dated March 15, 2022 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith.
2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the
Corporation, the amount of $285,500.00 being the amount necessary for the drainage
works or other tendered and awarded amount by Council.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipality;
(c) monies paid under Subsection #61(3) of the Act; and
monies assessed in and payable by another municipality, and
such debentures shall be made payable within five (5) years from the date of the debenture and
shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural
Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law.
By-law No. 2022-034 - 2 -
A special equal rate sufficient to redeem the principal and interest on the debentures shall be
levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the
same manner and at the same time as other taxes are collected in each year for five (5) years
after the passing of this by-law.
4. For paying the amount of $0 being the amount assessed upon the lands and roads
belonging to or controlled by the municipality, a special rate sufficient to pay the amount
assessed plus interest thereon shall be levied upon the whole rateable property in the
Municipality of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collected in the same manner and at the same time as other
taxes are collected.
5. All assessments of $500.00 or less are payable in the first year in which the assessment
is imposed.
6. This By-law comes into force on the passing thereof and may be cited as the “Fernley
Municipal Drain Improvements”.
READ A FIRST AND SECOND TIME this 19th day of May, 2022 and provisionally adopted
this 19th day of May, 2022.
____________________________ _____________________________
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this day of .
____________________________ _____________________________
MAYOR CLERK
COURT OF REVISION – MUNICIPALITY OF BAYHAM
Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
By-law #2022-034 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in
Straffordville on June 2, 2022 at 8:00 p.m. All notices of assessment appeal by an owner shall
be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the
Court.
Date of mailing
CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z740-2022
W.D. BRONZ LTD.
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “F” by changing the zoning symbol on the lands from Village Residential 1
(R1) zone to a site-specific Village Residential (R1-16) zone, which lands are outlined in
heavy solid lines and marked R1-16 on Schedule “F” to this By-law, which schedule is
attached to and forms part of this By-law.
2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “F” by changing the zoning symbol on the lands from Village Residential 1
(R1) zone to a site-specific Village Residential (R1-17) zone, which lands are outlined in
heavy solid lines and marked R1-17 on Schedule “F” to this By-law, which schedule is
attached to and forms part of this By-law.
3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Section 10.12 Exception – Village Residential 1 (R1) Zone by adding the following
clauses:
10.12.16.1 Defined Area
R1-16 as shown on Schedule “F” to this By-law.
10.12.16.2 Minimum Lot Area
879.0 square metres
10.12.16.3 Minimum Lot Frontage
15.0 metres
4) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Section 10.12 Exception – Village Residential 1 (R1) Zone by adding the following
clauses:
10.12.17.1 Defined Area
R1-17 as shown on Schedule “F” to this By-law.
10.12.17.2 Minimum Lot Area
814.0 square metres
10.12.17.3 Minimum Lot Frontage
15.0 metres
5) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the
time prescribed by the Planning Act and regulations pursuant thereto, upon the
expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF MAY 2022.
READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF MAY 2022.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z741-2022
WALL
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A”, Map No. 13 by changing the zoning symbol on the lands from Agricultural
(A1) Zone to a combined Agricultural and Temporary (A1/T2-9) Zone, which lands are
outlined in heavy solid lines and marked A1/T2-9 on Schedule “A” to this By-law, which
schedule is attached to and forms part of this By-law.
2) THAT Section 26 Temporary (T) Zone, as amended, is hereby further amended by
adding the following section to 26.4 Defined Areas and End Dates:
26.4.6 A1/T2-9 as shown on Schedule “A”, Map No. 13, for a garden suite in the
form of a 1-storey transportable pre-fabricated dwelling unit, for a period
not to exceed ten (10) years, ending May 19, 2032.
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the
time prescribed by the Planning Act and regulations pursuant thereto, upon the
expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF MAY 2022.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED THIS _____ DAY OF ___________ 2022.
MAYOR CLERK
May 4, 2022
Motion Re: Confirming Board Office Nomination and Council Support for the Nomination – Rainey
Weisler, Candidate for the AMO (Association of Municipalities of Ontario) Board of Directors, Rural
Caucus
Please accept this as confirmation of my interest in running for the above mentioned AMO Board of
Directors for the 2022 – 2024 term.
As an elected official who resides and works in rural Ontario, I continue to seek personal development in
areas where I feel smaller municipalities need and deserve a voice. I continue to explore areas within
our government where this voice can be heard. The AMO Board of Directors is such a position.
I march on in search of any opportunity to outline, discuss, debate and recommend solutions to relevant
and current issues affecting our Municipality and County.
The AMO Board of Directors meets 6 times per year and attends the AMO Conference for 3 consecutive
days (typically in August). These dates will not interfere with scheduled council meetings and will not
negatively impact my current position as Deputy Mayor; or any of the other political committees with
which I volunteer my time.
In addition, the Board of Director meetings will be attended at my own personal cost with no additional
expenses submitted to the Municipality.
Council support is required in order for me to submit my name for nomination to this board.
Thank you for your consideration.
Rainey Weisler
Deputy Mayor,
Bayham Municipality
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-035
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD MAY 19, 2022
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held May 19, 2022 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th
DAY OF MAY 2022.
____________________________ _____________________________
MAYOR CLERK