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Home My WebLink AboutApril 21, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, April 21, 2022 7:00 p.m. The April 21, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR MANAGER OF PUBLIC WORKS TREASURER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS LORNE JAMES HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 10.2 Report BL-01/22 by Harry Baranik, Fire ChiefjBy-Law Enforcement Officer re 2021 Annual By -Law Summary Report 4. ANNOUNCEMENTS Mayor Ketchabaw announced the launch of Bayham utilizing the Voyent Alert notification system. Those interested to register can find the information on the Municipal website Councillor Chilcott announced that the Straffordville Hall Foundation Easter Egg Hunt was a huge success and received ample food donations. Councillor Chilcott announced there is a meet and greet on Friday, April 22, 2022 from 7-9 p.m. in the Trackless Lounge with Matt Millar from the New Blue Party of Ontario. CAO Thomas Thayer reminded those interested of the Candidate Information Session being held on April 27, 2022 from 7-9 p.m. at the East Elgin Community Complex. Thayer noted that 2022 Council Minutes April 21, 2022 nominations for the Municipal Election open May 2, 2022 and that nomination papers are to be filed in person by making an appointment with the Clerk. 5. DELEGATIONS A. Ami Gagne re FoodCycler Municipal Solutions Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the presentation from Ami Gagne re FoodCycler Municipal Solutions be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw W—ATNOWD 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held April 4, 2022 B. Statutory Planning Meeting held April 4, 2022 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting and Planning Meeting held April 4, 2022 be adopted. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x i r 1 7. OPEN FORUM 8. MOTIONS AND NOTICE OF MOTION 2 2022 Council Minutes April 21, 2022 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report BL-01/22 by Harry Baranik, Fire ChiefjBy-Law Enforcement Officer re 2021 Annual By -Law Summary Report Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report BL-01/22 re 2021 Annual By-law Summary Report be received for information. Recorded vote: Member of Council YESO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-23/21 B. Notice of Decision re Minor Variance Application A-02/22 C. Notice of Passing re Zoning By -Law Amendment Application ZBA-06/22 D. Notice of Public Meeting re Zoning By -Law Amendment Application ZBA-11/22 E. Notice of Public Meeting re Zoning By -Law Amendment Application ZBA-12/22 2022 Council Minutes April 21, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 11.1.1 A-E be received for information. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action 11.2 Reports to Council NO A. Report DS-18/22 by Steve Adams, Manager of Public Worksl Drainage Superintendent re Hampton Drain Improvements Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-18/22 regarding re Hampton Drain Improvements be received for information; THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #220242 dated March 15, 2022 for the Hampton Drain Improvements, as prepared by Spriet Associates, and filed with the Clerk on March 28, 2022; THAT Council set a date for the Public Meeting to he held on May 19, 2022 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Report DS-19/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Development Agreement — Green Line Road Construction 2022 Council Minutes April 21, 2022 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-19/22 regarding the Heutinck Development Agreement be received; AND THAT By-law No. 2022-029 being a by-law to authorize the execution of a Development Agreement between Andrew and Kimberly Heutinck and the Municipality of Bayham for Green Line Road Construction be presented for enactment. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell _ Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x W—TAMOWD C. Report DS-20/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application ZBA-08/22 — Klassen Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-20/22 regarding the Klassen rezoning application ZBA-08/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 7, 2022 associated with this application, there were no written submissions and no oral presentations received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property owned by John and Jennifer Klassen located at 9253 Plank Road from Central Business District/Village Residential (C1/R1) Zone to site -specific Central Business District and Village Residential (C1-4/R1) Zone to permit the expansion of the commercial business; AND THAT Zoning By-law No. Z739-2022 be presented to Council for enactment. Recorded vote. Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x 5 2022 Council Minutes April 21, 2022 Councillor Susan Chilcott Deputy Mayor Rainey Weisler x I Mayor Ed Ketchabaw x CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. Municipality of Grey Highlands re HST Rebate on New Homes in Ontario Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT item 12.1.1 A be received for information. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 12.1.2 Requiring Action A. Canadian Coast Guard Auxiliary re Funding Request Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT item 12.1.2 A be received for information; NO AND THAT Council supports the request for four (4) approved navigational aids at a cost of $2,000, inclusive of HST. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw YES NO x x x x _ x C+0 VV10D] In 2022 Council Minutes April 21, 2022 12.2 Reports to Council A. Report TR-09/22 by Lorne James, Treasurer re 2022 Q1 Variance Report Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Staff Report TR-09/22 re 2022 Q1 Variance Report be received for information. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw 13. BY-LAWS YES NO x Q x CARRIED A. By-law No. 2022-022 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and SCG Flowmetrix B. By-law No. 2022-029 Being a by-law to authorize the Mayor and Clerk to execute a development agreement between the Municipality and Andrew and Kim Heutinck for the construction of a portion of Green Line C. By -Law No. Z739-2022 Being a by-law to amend by-law No. Z456-2003, as amended Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-law Nos. 2022-022, 2022-029 and Z739-2022 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 7 2022 Council Minutes April 21, 2022 15.1 In Camera A Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 8:12 p.m. to discuss: A Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street) Recorded vote: Member of Council _Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED 15.2 Out of Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler IM THAT the Council do now rise from the "In Camera" session at 8:38 pm and report on Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street). Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Froese 8 2022 Council Minutes April 21, 2022 THAT Confidential Report re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (John Street) be received for information; AND THAT staff proceed as directed. Recorded vote: CARRIED 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-030 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-law No. 2022-030 be read a first, second and third time and finally passed Recorded vote: Member of Council YI=S NO x x x x x Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED 17. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:40 p.m. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott YES x x x NO 2022 Council Minutes April 21, 2022 Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED MAYOR 10