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Home My WebLink AboutJanuary 07, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, January 7, 2016 7:00 p.m. 8:00 p.m. - Public Meeting Drainage Council recessed at 7:50 p.m. for a short break and reconvened at 8:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January 7, 2016 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Deputy Clerk/Planning Coordinator Margaret Underhill. Fire Chief/By-law Enforcement Officer Randy White and Chief Building Official/Drainage Superintendent were in attendance to present their respective reports. 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Item Requiring Action re proposed panel bridge added as Item 9.1.2-A B. Report FR-01/16 by Randy White, Fire Chief/By-law Officer re Autoextrication Tools added as Item 9.2-A 4. ANNOUNCEMENTS None 5. DELEGATIONS A. 7:05 p.m. — Long Point Region Conservation Authority General Manager/ Secretary Treasurer Cliff Evanitski re LPRCA 2016 Budget Cliff Evanitski introduced LPRCA Chair/Norfolk County Representative Mike Columbus who provided an overview of the activities, services and operations of the Conservation Authority and the proposed budget. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT LPRCA 2016 Budget delegation presented by Cliff Evanitski be received for information. CARRIED 2016 Council Minutes January 7, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 17, 2015 B. Public Meeting held December 17, 2015 re Wells C. Public Meeting held December 17, 2015 re Country View Estates —A & E Peters Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting held December 17, 2015, public meeting held December 17, 2015 re Wells and public meeting held December 17, 2015 re Country View Estates be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action A. Spriet Associates re Proposed Panel Bridge Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence from Spriet Associates re Proposed Panel Bridge be received for information; AND THAT The Council of the Corporation of the Municipality of Bayham supports the Elgin County proposed new Edison Drive prefabricated panel bridge with approximate clearance measurements of 5.62 metres (18 ft. 5 in.) in width. CARRIED 9.2 Reports to Council A. Report FR-01/16 by Randy White, Fire Chief/By-law Officer re Autoextrication Tools. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report FR-01/16 be received for information; 2016 Council Minutes January 7, 2016 AND THAT Council authorize a sole-source procurement method from Hurst in the amount of$13,995 + HST as part of the FD- Capital project. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.1.3 PUBLIC MEETING —8:00 p.m. Signed In Attendees: Jim Ronson, Greg Vermeersch Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council Meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Drainage Act. CARRIED A. 8:00 p.m. — Baynor Road Drain —to consider Spriet Associates Engineer's Report #213376 dated November 19, 2015 10.1.4 Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 10.1.5 Staff Presentation A. Report DS-72/15 by Bill Knifton, Chief Building Official/Drainage Superintendent re Baynor Road Drain Chief Building Official/Drainage Superintendent Bill Knifton presented Report DS-72/15 and John Spriet Jr. provided information regarding the design of the drain. 10.1.6 Public Comments No written comments were received. Adjacent landowner, Jim Ronson noted concerns with ongoing erosion at the open portion which is the deepest part. John Spriet Jr. replied closing that portion is not economically feasible at this time. 10.1.7 Council Comments and Questions Councillor Casier inquired about using concrete to prevent erosion. Mr. Spriet agreed that would be possible. Mayor Ens inquired if the open area could be closed at a future date. Mr. Spriet stated that would be possible. 2016 Council Minutes January 7, 2016 10.1.8 Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Public Meeting be adjourned and the Council meeting reconvened at 8:17 p.m. CARRIED 10.1.9 Disposition of Item Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213376 dated November 19, 2015, referred to as the `Baynor Road Drain' report; THAT Provisional By-law 2015-124 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46(2) of the Drainage Act; AND THAT a date of February 4, 2016 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 10.2 Reports to Council A. Report DS-01/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application —Wells Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-01/16 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Teresa Wells, known municipally as 57329 Heritage Line, from Rural Industrial (M2) to site-specific Rural Residential (RR-29); AND THAT Zoning By-law Z646-2016 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Museums Bayham minutes of meeting held December 9, 2015 B. Ministry of Municipal Affairs and Housing re The Smart Growth for Our Communities Act, 2015 2016 Council Minutes January 7, 2016 C. City of Kingston re Kingston City Council Meeting, December 15, 2015— New Motion 2 D. Township of Madawaska Valley resolution re Physician Recruitment and Retention E. Municipality of Port Hope resolution re Energy from Waste facilities F. Elgin County re By-Law to Authorize Speed Limits G. Ministry of Transportation / Ministry of the Environment and Climate Change re Electric Vehicle Chargers Ontario grant program Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1 A-G be received for information. CARRIED 11.1.2 Requiring Action A. Advisory Board & Committee Resolution from Harbourfront Committee Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council of the Corporation of the Municipality of Bayham approve the purchase of a bench by the Otter Valley Naturalists through the HFC Bench Program; AND THAT the bench be installed by the Municipality of Bayham Public Works Department at the designated site with the appropriate base. CARRIED B. Barry Wade Design Construction and Management re Acceptance of Strategic Plan for Port Burwell Beach/Waterfront Proposal Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Barry Wade Design Construction and Management re Acceptance of Strategic Plan for Port Burwell Beach/Waterfront Proposal be received for information. CARRIED 11.2 Reports to Council A. Report TR-02/16 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-Law Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Report TR-02/16 re Interim Tax Levy and Borrowing By-Laws be received for information; AND THAT Council direct staff to bring forward a by-law to provide for an Interim Tax Levy for 2016 and a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016. CARRIED 2016 Council Minutes January 7, 2016 B. Report TR-04/16 by Lorne James, Treasurer re Elgincentives CIP & Tax Incentives Programs Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-04/16 re Elgincentives CIP & Tax Incentives Programs be received for information; AND THAT Staff be directed to incorporate this program into the Community Assistance Grants program with a cap of$10,000 per 2016 draft budget. CARRIED 12. BY-LAWS A. By-Law Z646-2016 Being a By-law to further amend By-law Z456-2003 B. By-Law 2015-124 Being a Provisional By-law to provide for drainage works known as the Baynor Road Drain (first and second reading only) C. By-Law 2016-001 Being a By-law to provide for an Interim Tax Levy for 2016 D. By-Law 2016-002 Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016 Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Provisional By-Law 2015-124 be read a first and second time only; AND THAT By-Laws Z646-2016, 2016-001 and 2016-002 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A By-Law 2016-005 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-Law 2016-005 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes January 7, 2016 16 ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:22 p.m. CARRIED IV A YOR CL