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HomeMy WebLinkAboutApril 07, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, April 7, 2022 7:00 p.m. The April 7, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR WATER/WASTEWATER MANAGER OF PUBLIC WORKS I. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:15 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL ED ROLOSON STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA M 0 F_1 �l 4%ill [[a] = Iu11: 9 ff &I Councillor Chilcott reminded residents of the Easter Egg Hunt being held Friday, April 15th at the SCC Park beginning at 10 a.m. sharp. Councillor Chilcott also mentioned that the Straffordville Hall Foundation is selling 50/50 tickets that will be available for purchase at this event. Councillor Donnell announced that Paul DeCloet was presented the LPRCA stewardship award. CAO Thomas Thayer announced that the election prescribed forms are now available on the Bayham website and that election content is continually being updated. Thayer also reminded residents of the Candidate Information Session taking place on April 271h from 7-9 p.m. by the Ministry of Municipal Affairs and Housing (MMAH) and that registration can be completed through Malahide's website. Mayor Ketchabaw congratulated Bob and Margaret Howey for their 75th wedding anniversary. 2022 Council Minutes April 7, 2022 5. PRESENTATIONS A. Mark Loucas, Detachment Commander re 2021 Annual OPP Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the presentation from Mark Loucas, Detachment Commander re 2021 Annual OPP Report be received for information. Recorded vote: Member of Council YES x_ NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x i Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x l:N_\:771N97 The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:34 p.m. The Council Meeting resumed at 7:38 p.m. 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held March 17, 2022 B. Statutory Planning Meeting held March 17, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting and Planning Meeting held March 17, 2022 be adopted. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x saa ._e 8. OPEN FORUM 2. 2022 Council Minutes April 7, 2022 �►�it��rN1►1+ys��.I_�7.►[���[y��ly►�i[���[�1►1 A. Mayor Ketchabaw re Large Household Waste Pick-up Deputy Mayor Weisler assumed the Chair at 7:39 p.m. Moved by: Mayor Ketchabaw Seconded by: Councillor Chilcott WHEREAS, due to excessive cost, the Municipality of Bayham discontinued the large household waste pick-up event as part of its waste disposal program; AND WHEREAS the Municipality of Bayham has determined that the more recent past practice of an annual large household waste drop-off event held at the Public Works Yard is too expensive and inefficient to Municipal operations and has since discontinued the annual event; AND WHEREAS Council received Report PS-05/21, which outlined potential solutions for large item and hazardous waste disposal in Bayham; AND WHEREAS Municipal staff continue to collect data in preparation of a Report to Council on Norfolk County's large household waste pilot program; AND WHEREAS the residents of Bayham have expressed a desire for a local solution to dispose of large household waste; AND WHEREAS the Municipality of Bayham's 2021 year-end financial report included a favourable surplus for the Municipality, which may provide sufficient available resources to fund a one-time large household waste disposal pick-up event; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Bayham direct staff to investigate and report back on the feasibility of scheduling a one -time -only large household waste pick-up event for Bayham residents for 2022. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Mayor Ed Ketchabaw Deputy Mayor Rainey Weisler YES N0 x x x x x CARRIED Mayor Ketchabaw resumed as Chair at 7:48 p.m. 2022 Council Minutes April 7, 2022 i). Councillor Chilcott re Basketball Court in the Richmond Community Park Moved by: Councillor Chilcott Seconded by: Councillor Donnell WHEREAS the Municipality of Bayham oversees and maintains the Richmond Community Park in the hamlet of Richmond; AND WHEREAS, in September 2021, Council considered an application to the Ontario Trillium Foundation — Community Building Fund; AND WHEREAS, during the above -noted consideration, Council deliberated an application for a basketball court in the Richmond Community Park and ultimately directed staff to submit an application for a different project; AND WHEREAS the Municipality collects payment -in -lieu -of -parkland fees for severed lots and holds these funds in the Parkland Reserve Fund; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Bayham direct staff to investigate and report back on the costs associated with the construction of a basketball court in the Richmond Community Park to be funded from the Parkland Reserve Fund. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED c-; Councillor Donnell re Municipal Accommodation Tax Moved by: Councilor Donnell Seconded by: Councillor Chilcott NO WHEREAS short-term accommodations and rentals have grown substantially in popularity in recent years; AND WHEREAS, in May 2017, the Province enacted Bill 127, Stronger, Healthier Ontario Act, 2017, providing municipalities with an additional mechanism to fund and promote tourism; AND WHEREAS Bill 127 provides municipalities the authority to levy a transient accommodation tax (hotel tax); 2022 Council Minutes April 7, 2022 AND WHEREAS, on December 1, 2017, the Transient Accommodation Regulation 435/17 came into force and effect, outlining provisions for Ontario municipalities to implement a Municipal Accommodation Tax (MAT); THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Bayham direct staff to investigate and report back on the benefits and challenges of implementing a Municipal Accommodation Tax (MAT) for the Municipality of Bayham. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council ;-, Report PS-06/22 by Ed Roloson, Manager of Capital Projects - Water/Wastewater Operations re Annual Drinking Water Inspection Reporting for Bayham and Richmond Drinking Water Systems 2021-2022 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report PS-06/22 re: MECP Annual Drinking Water Inspection Reports for the Bayham and Richmond Drinking Water Systems be received for information. Recorded vote: a 2022 Council Minutes April 7, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ Mayor Ed Ketchabaw _ x CARRIED H. Report PS-07/22 by Ed Roloson, Manager of Capital Projects - Water/Wastewater Operations re Public Works 2022 Capital Projects — PW-17, PW-19 and PW-105 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Staff Report PS-07/22 re: Public Works 2022 Capital Projects — PW-17, PW-19, and PW-105 be received for information; AND THAT the $150,000 allocated in the 2022 Capital Budget for Items PW-17 and PW- 105 be repurposed to the 2022 Capital gravel program, Item PW-19. Recorded vote: Member of Council YES NO _ Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Mayor Ed Ketchabaw _ CARRIED U Report PS-08/22 by Steve Adams, Manager of Public Works re Transfer of Maintenance Provider for Agreement No. 0753 and By-law 2021-023 — Port Burwell East Beach & Port Burwell Community Park Washroom Maintenance Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report PS-08/22 re Transfer of Maintenance Provide for Agreement No. 0753 and By -Law 2021-023 — Port Burwell East Beach & Port Burwell Community Park Washroom Maintenance be received for information; AND THAT Council terminate the existing Service Agreement with PK Property Maintenance; AND THAT Council authorize the execution of a Service Agreement with Elgin Property Maintenance for maintenance of the Port Burwell East Beach & Port Burwell Community Park Washrooms under the same terms and conditions as the Agreement with PK Property Maintenance; IN 2022 Council Minutes April 7, 2022 AND THAT the appropriate by-law be brought forward for Council's consideration. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED I NO I I 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-23/21 B. Notice of Public Meeting re Proposed Minor Variance A-02/22 C. Notice of Public Meeting re Proposed Zoning By -Law Amendment ZBA-08/22 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 12.1.1 A-C be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x [;ARR'FD 12.1.1 Requiring Action 12.2 Reports to Council A. Report DS-12/22 by Bill Knifton, Chief Building Official I Drainage Superintendent re 15t Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report DS-12/22 re 1 It Quarter Report be received for information. 7 2022 Council Minutes Recorded vote: April 7, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B_ Report DS-15/22 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application ZBA-06/22 — Hildebrandt Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-15/22 regarding the Hildebrandt rezoning application ZBA-06/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 17, 2022 associated with this application, there were two written submissions acknowledged and no oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property owned by Wilhelm and Agatha Hildebrandt located in Concession 3 Lot 17, known as 55881 Light Line from Estate Residential (ER) Zone to site -specific Estate Residential (ER-10) Zone to permit for combined accessory building floor area maximum of 228 m2 for the existing personal storage accessory building with 50.2 m2 floor area and proposed additional accessory building for personal storage with 177.3 m2 floor area, and to recognize the existing hobby farm operation with floor area maximum of 228 m2 in the existing barn. AND THAT Zoning By-law No. Z738-2022 be presented to Council for enactment. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 4 2022 Council Minutes April 7, 2022 C Report DS-16/22 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E23-22 AGinvest Farmland One Inc. Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report DS-16/22 regarding Consent Application E23-22 for AGinvest Farmland One Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E23-22 be granted subject to the following conditions and considerations: Rezoning of the severed lot from Agricultural (Al -A) to Rural Residential (RR) Zone and the retained lands from Agricultural (Al-A)to Special Agricultural (A2) to prohibit new dwellings Municipal Road Access Permit required for access to the retained lands from Coyle Road 3 Purchase civic number signage for the retained parcel 4 Planning Report fee payable to the municipality 5 Digital copy of the final survey provided to the municipality 6 That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw YES x x CARRIED NO D. Report DS-17/22 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement — 9707808 Canada Inc. 4688 Godby Road Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-17/22 regarding the 9707808 Canada Inc. Site Plan Agreement extension be received; 2022 Council Minutes April 7, 2022 AND THAT Council agrees to extend the 9707808 Canada Inc. Site Plan Agreement approved by By-law No. 2021-016 as expired on March 18, 2022 for an additional time period expiring on March 18, 2023. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re March 22, 2022 Elgin County Council Highlights NO B. Tillsonburg District Memorial Hospital re COVID Outbreak declared March 29, 2022 C. County of Elgin re Platinum Jubilee of Her Majesty Queen Elizabeth II Commemorative Pins D. Elgin County re Notice of Lease Renewals for Elgin County Library Branch Facilities E. Township of Chapple re Expansion of Northern Ontario School of Medicine F. Municipality of Mississippi Mills re Abandoned Cemeteries G. City of Port Colborne re Year of the Garden 2022 Proclamation H. City of Barrie re Plan of Action to Address Joint and Several Liability I. Town of Georgina re Limitations on Purchasing Goods Originated from Russia Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT items 13.1.1 A-1 be received for information. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott YES NO _x x x 10 2022 Council Minutes April 7, 2022 ty Mayor Rainey Weisler x r Ed Ketchabaw x CARRI ED 13.1.2 Requiring Action A. Terrace Lodge Redevelopment Fundraising Committee re Bayham Committee Member Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the correspondence from Terrace Lodge Redevelopment Fundraising Committee re Bayham Committee Member be received for information; AND THAT the vacancy on the Bayham Community Terrace Lodge Redevelopment Fundraising Committee be opened up to all residents of Bayham. Recorded vote: Member of Council YES NO x Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 13.2 Reports to Council A. Report CAO-12/22 by Thomas Thayer, CAOICIerk re 2022 Municipal Election Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-12/22 re 2022 Municipal Election be received for information. Recorded vote: Member of Council YES I NO Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw x CARRIED B. Report CAO-13/22 by Thomas Thayer, CAOICIerk re 2022 Procedural By -Law Update for Virtual Meetings 2022 Council Minutes April 7, 2022 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-13/22 re Procedural By-law Updates for Virtual Meetings be received for information; AND THAT the appropriate amending by-law be brought forward for Council's consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED C. Report CAO-14/22 by Thomas Thayer, CAOICIerk re Hybrid Council Meetings for the Municipality of Bayham Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-14/22 re Hybrid Council Meetings for the Municipality of Bayham be received for information; AND THAT staff proceed with the procurement of technology and sound proofing needed to support hybrid meetings; AND THAT the project be funded from working capital. Recorded vote: Member of Council YES IUD Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED D. Report CAO-15/22 by Thomas Thayer, CAOICIerk re Shared Municipal Development Services RFP Update Moved by: Councillor Froese 12 2022 Council Minutes April 7, 2022 Seconded by: Councillor Donnell THAT Report CAO-15/22 re Shared Municipal Development Services RFP Update be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott I x Mavor Ed Ketchabaw I x CAH H' EL) 14. BY-LAWS A. By-law No. Z738-2022 Being a by-law to amend By -Law No. Z456-2003, as amended — Hildebrandt B. By-law No. 2022-027 Being a by-law to amend By -Law No. 2022-003 being a by-law to govern the proceedings of the Council of the Municipality of Bayham and of its committees and the conduct of its members Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. Z738-2022 and 2022-027 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL NO 13 2022 Council Minutes April 7, 2022 A. By-law No. 2022-028 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By-law No. 2022-028 be read a first, second and third time and finally passed Recorded vote. Member of Council Councillor C. Valerie bonnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell YES x x x CARRIED THAT the Council meeting be adjourned at 9:19 p.m. Recorded vote: NO Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED • 14