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January 21, 2016 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, January 21, 2016 7:00 p.m. 1. CALLTO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting of Council held January 5, 2016 B. Regular Meeting held January 7, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing of Zoning By-Law Z646-2016 10.1.2 Requiring Action 2016 Council Agenda January 21, 2016 10.2 Reports to Council A. Report DS-02/16 by Bill Knifton, Chief Building Official/Drainage Superintendent re 4th Quarter Report B. Report DS-04/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E123/15 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Union Gas re Request for Greenhouse Gas Emissions Impact Deferral Account and Notice to Customers B. Ministry of Agriculture, Food and Rural Affairs re Second intake of the Building Canada Fund — Small Communities Fund (SCF) C. East Elgin Secondary School re Challenge Day 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-01/16 by Paul Shipway, CAO and Lorne James, Treasurer re Straffordville Community Centre B. Report CAO-03/16 by Paul Shipway, CAO re 2016 Financial Assistance Applications C. Report CAO-04/16 by Paul Shipway, CAO re Community Energy Plan — FCM Milestones Framework 12. BY-LAWS 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Remedial Options Analysis) B. Confidential item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-006 Being a By-law to confirm all actions of Council 16 ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BUDGET MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Tuesday, January 5, 2016 6:30 p.m. The initial 2016 — 2017 Operating Budget meeting of the Council of the Municipality of Bayham was held on Tuesday, January 5, 2016 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Wayne Casier and Ed Ketchabaw, CAO Paul Shipway, Water/Wastewater Operations Manager Ed Roloson and Clerk's Assistant Brenda Gibbons. Councillor Randy Breyer arrived at 6:45 p.m. 1. CALLTO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2016 - 2017 DRAFT OPERATING BUDGET A. Report TR-1/16 by Lorne James, Treasurer re 2016 — 2017 Operating Budget— Draft Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Council provide staff direction to reduce the General Government Salaries & Wages lines by $30,000. CARRIED Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council provide staff direction to reduce the Council Travel and Sundry lines by a cumulative amount of $500. CARRIED Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Council provide staff direction to reduce the Firefighter Remuneration line within the Fire Department Budget by $15,000; AND THAT Council provide staff direction to reduce the Firefighter Salaries &Wages line within the Fire Department Budget by $3,000; 2016 Council Minutes January 5, 2016 AND THAT Council provide staff direction to reduce the Automatic Aid Agreement line in the Fire Department Budget by $1,000. CARRIED Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council provide staff direction to reduce the By-law Budget by a cumulative amount of$4,000. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Council provide staff direction to reduce the Public Works Department Fuel Clearing line by $5,000; AND THAT Council provide staff direction to reduce the Public Works Department Tool Budget line by $1,000. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council provide staff direction to reduce the Contracted Services Winter Maintenance Budget by a cumulative amount of$5,000. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Council provide staff direction to increase the Waste Sundry Revenue line within the Waste Budget by $14,000. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Council provide staff direction to adjust the Insurance Premiums within the 2016 Budget to that of those within Report CAO 89/15 re 2016 Insurance Premiums. CARRIED 2016 Council Minutes January 5, 2016 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Council provide staff direction to reduce the Straffordville Community Centre Salaries &Wages and Contract Services lines by a cumulative amount of$4,500. CARRIED Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Council hear a delegation from the floor from the Museums Bayham Committee. CARRIED Ms. Start provided an overview of the Museums Bayham proposals for a part time Museum Curator. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Council provide staff direction to reduce the Edison Museum expenses by a cumulative of$12,000 and if the facility is operational within 2016 fund any deficit from the Edison Museum Reserve. CARRIED Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Council direct staff to coordinate a meeting with the Museums Bayham Committee and sub-committees regarding the Edison Museum. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council direct staff to reduce the Tourism & Marketing Budget by $3,000 from the Brochures and Publications lines; AND THAT Council direct staff to reduce the Tourism & Marketing Salaries and Wages line by $1,000. CARRIED Council recessed for a short break at 8:35 p.m. and reconvened at 8:46 p.m. 2016 Council Minutes January 5, 2016 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council move into closed session at 8:46 PM pursuant to Section 4.8.2 (h) of the Municipality of Bayham Procedural By-law re `information which is prohibited from being made public under the Municipal Freedom of Information and Protection of Privacy Act.' Being MFIPPA Section 9.1 (b). (SCOR) 9. (1) A head shall refuse to disclose a record if the disclosure could reasonably be expected to reveal information the institution has received in confidence from, (b) the Government of Ontario or the government of a province or territory in Canada; CARRIED Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council rise from closed session at 8:55 PM with no progress to report. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report TR-01/16 re Operating Budget-Draft be received for information; AND THAT Council direct staff to bring forward the 2016 Tax Rates By-law. CARRIED 4. BY-LAW A. By-Law 2016-003 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2016-003 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes January 5, 2016 5. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council Meeting be adjourned at 9:22 p.m. CARRIED CLERK MAYOR THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, January 7, 2016 7:00 p.m. 8:00 p.m. - Public Meeting Drainage Council recessed at 7:50 p.m. for a short break and reconvened at 8:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, January 7, 2016 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Deputy Clerk/Planning Coordinator Margaret Underhill. Fire Chief/By-law Enforcement Officer Randy White and Chief Building Official/Drainage Superintendent were in attendance to present their respective reports. 1. CALLTO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Item Requiring Action re proposed panel bridge added as Item 9.1.2-A B. Report FR-01/16 by Randy White, Fire Chief/By-law Officer re Autoextrication Tools added as Item 9.2-A 4. ANNOUNCEMENTS None 5. DELEGATIONS A. 7:05 p.m. — Long Point Region Conservation Authority General Manager/Secretary Treasurer Cliff Evanitski re LPRCA 2016 Budget Cliff Evanitski introduced LPRCA Chair/Norfolk County Representative Mike Columbus who provided an overview of the activities, services and operations of the Conservation Authority and the proposed budget. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT LPRCA 2016 Budget delegation presented by Cliff Evanitski be received for information. CARRIED 2016 Council Minutes January 7, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 17, 2015 B. Public Meeting held December 17, 2015 re Wells C. Public Meeting held December 17, 2015 re Country View Estates —A & E Peters Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting held December 17, 2015, public meeting held December 17, 2015 re Wells and public meeting held December 17, 2015 re Country View Estates be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CUSTURE, TOURISM AND EDONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action A. Spriet Associates re Proposed Panel Bridge Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence from Spriet Associates re Proposed Panel Bridge be received for information; AND THAT The Council of the Corporation of the Municipality of Bayham supports the Elgin County proposed new Edison Drive prefabricated panel bridge with approximate clearance measurements of 5.62 metres (18 ft. 5 in.) in width. CARRIED 9.2 Reports to Council A. Report FR-01/16 by Randy White, Fire Chief/By-law Officer re Autoextrication Tools. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report FR-01/16 be received for information; 2016 Council Minutes January 7, 2016 AND THAT Council authorize a sole-source procurement method from Hurst in the amount of$13,995 + HST as part of the FD- Capital project. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.1.3 PUBLIC MEETING — 8:00 p.m. Signed In Attendees: Jim Ronson, Greg Vermeersch Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council Meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Drainage Act. CARRIED A. 8:00 p.m. — Baynor Road Drain —to consider Spriet Associates Engineer's Report #213376 dated November 19, 2015 10.1.4 Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 10.1.5 Staff Presentation A. Report DS-72/15 by Bill Knifton, Chief Building Official/Drainage Superintendent re Baynor Road Drain Chief Building Official/Drainage Superintendent Bill Knifton presented Report DS-72/15 and John Spriet Jr. provided information regarding the design of the drain. 10.1.6 Public Comments No written comments were received. Adjacent landowner, Jim Ronson noted concerns with ongoing erosion at the open portion which is the deepest part. John Spriet Jr. replied closing that portion is not economically feasible at this time. 10.1.7 Council Comments and Questions Councillor Casier inquired about using concrete to prevent erosion. Mr. Spriet agreed that would be possible. Mayor Ens inquired if the open area could be closed at a future date. Mr. Spriet stated that would be possible. 2016 Council Minutes January 7, 2016 10.1.8 Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Public Meeting be adjourned and the Council meeting reconvened at 8:17 p.m. CARRIED 10.1.9 Disposition of Item Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213376 dated November 19, 2015, referred to as the `Baynor Road Drain' report; THAT Provisional By-law 2015-124 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46(2) of the Drainage Act; AND THAT a date of February 4, 2016 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 10.2 Reports to Council A. Report DS-01/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application —Wells Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-01/16 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Teresa Wells, known municipally as 57329 Heritage Line, from Rural Industrial (M2) to site-specific Rural Residential (RR-29); AND THAT Zoning By-law Z646-2016 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Museums Bayham minutes of meeting held December 9, 2015 B. Ministry of Municipal Affairs and Housing re The Smart Growth for Our Communities Act, 2015 2016 Council Minutes January 7, 2016 C. City of Kingston re Kingston City Council Meeting, December 15, 2015— New Motion 2 D. Township of Madawaska Valley resolution re Physician Recruitment and Retention E. Municipality of Port Hope resolution re Energy from Waste facilities F. Elgin County re By-Law to Authorize Speed Limits G. Ministry of Transportation / Ministry of the Environment and Climate Change re Electric Vehicle Chargers Ontario grant program Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1 A-G be received for information. CARRIED 11.1.2 Requiring Action A. Advisory Board & Committee Resolution from Harbourfront Committee Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council of the Corporation of the Municipality of Bayham approve the purchase of a bench by the Otter Valley Naturalists through the HFC Bench Program; AND THAT the bench be installed by the Municipality of Bayham Public Works Department at the designated site with the appropriate base. CARRIED B. Barry Wade Design Construction and Management re Acceptance of Strategic Plan for Port Burwell Beach/Waterfront Proposal Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Barry Wade Design Construction and Management re Acceptance of Strategic Plan for Port Burwell Beach/Waterfront Proposal be received for information. CARRIED 11.2 Reports to Council A. Report TR-02/16 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-Law Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Report TR-02/16 re Interim Tax Levy and Borrowing By-Laws be received for information; AND THAT Council direct staff to bring forward a by-law to provide for an Interim Tax Levy for 2016 and a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016. CARRIED 2016 Council Minutes January 7, 2016 B. Report TR-04/16 by Lorne James, Treasurer re Elgincentives CIP & Tax Incentives Programs Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-04/16 re Elgincentives CIP & Tax Incentives Programs be received for information; AND THAT Staff be directed to incorporate this program into the Community Assistance Grants program with a cap of$10,000 per 2016 draft budget. CARRIED 12. BY-LAWS A. By-Law Z646-2016 Being a By-law to further amend By-law Z456-2003 B. By-Law 2015-124 Being a Provisional By-law to provide for drainage works known as the Baynor Road Drain (first and second reading only) C. By-Law 2016-001 Being a By-law to provide for an Interim Tax Levy for 2016 D. By-Law 2016-002 Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2016 Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Provisional By-Law 2015-124 be read a first and second time only; AND THAT By-Laws Z646-2016, 2016-001 and 2016-002 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A By-Law 2016-005 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-Law 2016-005 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes January 7, 2016 16 ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:22 p.m. CARRIED MAYOR CLERK -30114/11- wells PLANNING ACT ► NOTICE OF THE PASSING OF pp°'tunity 1SYov�g ZONING BY-LAW Z646-2016 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z646-2016 on the 7th day of January 2016 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 2"`'day of February 2016 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning on an existing lot measuring 4600 m2(1.13 acres) in area, from the Rural Industrial (M2) to Site-Specific Rural Residential Exception (RR-29) Zones in Zoning By-law Z456-2003. The subject lands are located on Part Lot 131, Concession 6, on the south side of Heritage Line, east of Toll Gate Road and known municipally as 57329 Heritage Line. THE EFFECT of this By-law will be to permit the existing single detached dwelling to be the main use and to permit a lot frontage of 44.4 m instead of 50 m for the existing lot and a setback of 0.9 m for the existing accessory building. ONLY INDIVIDUALS,CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board,there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 13th DAY OF JANUARY 2016. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator 101 1i2 11)1113 ,.<)C,3t Municipality of Bayham t.c=1 1:8 1-0uv '(" "' t.(„ P.O. Box 160, 9344 Plank Rd. 1J4 Straffordville, ON, NOJ 1Y0 • T: 519-866-5521 Ext 222 F: 519-866-3884 GENeE-mail: munderhill@bayham.on.ca yt Ok --- W:www.bayham.on.ca ■ sum 11�1�� .2...--5",z:5-)>-" SUBJECT LANDS C<)'(132 1.01 133 LOt1311 1,01 131 tUr 1247 1.07 C?H / 101' {3.1 a- NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at $125.00 by the Province of Ontario. v,xyHA„,„ 1111. 7. REPORT DEVELOPMENT SERVICES ppo00- l'tunity Is. 4 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: January 21, 2016 REPORT: DS-02/16 FILE NO. SUBJECT: 4TH QUARTER REPORT BACKGROUND: The purpose of this report is to inform Council of the activities of the Building Services and Drainage department for the fourth quarter of the year for 2015. DISCUSSION: Building Services: The summary of building permits issued in the fourth quarter are as listed on the chart below: Year 2015 2014 2013 No. permits issued 21 28 16 Permit fees $20172 $22420 $5276 Construction Value $1,651,300 $2,111,108 $182,700 Houses 4 6 0 Farm Buildings 2 6 0 Other 15 16 16 Total Building Permits for 2015: Year 2015 2014 2013 No. permits issued 104 93 110 Permit fees $70520 $67492 $70027 Construction Value $5,845,700 $5,328,154 $5,146,870 Houses 8 14 17 Farm Buildings 5 11 8 Other 91 68 85 Comments: • New housing starts and farm buildings were down from last year, but permit fee revenue was higher this year than the last couple of years. • Although new housing starts were down this year, existing residential infrastructure was being maintained by the residents. It was noted that there were 8 house addition and / renovation permits issued with construction value ranging from $20,000 to $110,000 • There was some movement in the industrial, commercial, institutional sector this year as well, with a 5000 sq ft community centre building, 29000 sq ft warehouse addition to an existing machine shop and a 7500 sq ft gymnasium addition to an existing church. Drainage: Drainage work for the fourth quarter of 2015 is noted below: New Drains: Drain Name Status Stewart Drain No. 1 Construction started, to be completed shortly Baynor Road Drain Engineers report to Council Centre Street Drain North Design in progress Nova Scotia Drain Design in progress Tollgate Drain Survey done, design in progress Sproul Drain branch Petition received, Engineer retained Drain Maintenance: Drain Name Status Smith Drain Tile repair Nevill Drain Tile repair Comments: • There was one new drain constructed this year and two existing drains that were rebuilt. • There were 18 existing drains that were repaired under drain maintenance. RECOMMENDATION 1. THAT Staff Report DS-02/16 regarding the activities of the Building Services & Drainage Department for the fourth quarter of 2015 be received for information. Respectfully Submitted by: Bill Knifton —. I P p A . Chief Building Official CAO Drainage Superintendent .vox. H.4 - ri� REPORT o - 6:-o�� DEVELOPMENT SERVICES portunity Ism TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: January 17, 2016 REPORT: DS-04/16 FILE NO. C-07 / D9.15 Luce Roll # 3401-000-004-06400 SUBJECT: Consent Application E123/15 BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by Marvin Luce proposing to sever a 26.61 hectares (65.75 acre) parcel from an existing 30.85 ha (76.2 acre) parcel known municipally as 57401 Heritage Line for the purpose of a lot addition to abutting farm lands to the east and fronting onto Heritage Line. The subject lands are designated "Agriculture" on Schedule "Al" Land Use of the Official Plan and zoned Agriculture (A1) on Schedule 9 in the Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application on January 27, 2016. DISCUSSION: The application Question # 5 indicated the lands to be severed are 26.61 hectares, which is incorrect according to the sketch and our records. The entire parcel subject to this application is a total of 25.84 hectares. The Land Division Committee Secretary-Treasurer has been advised and an amendment will be made by the applicant. Staff and planner have concerns regarding the proposed severance resulting in the retained parcel of 4.24 hectares (10.5 acre) lot. As per the planner's memorandum, "The application is described at a lot addition because the farmland is being merged with the abutting farm. Effectively, the application is the creation of a surplus farm dwelling because the retained lot area is not sufficient to carry on a viable farm operation; the lot addition is significant and not a minor lot adjustment; is contrary to the Official Plan policies for farm lot sizes; does not comply with the zone regulation; and would be refused. An alternative approach is consideration of this application as a surplus farm dwelling in an agricultural area." Staff Report DS-123/15 2 Considering this application as a surplus farm dwelling leads us to recommend the application be revised to reduce the size of the retained portion to comply with the surplus farm dwelling rural residential policies which would allow for the existing fenced area around the house, accessory buildings, driveway, septic system and well having a lot frontage of approximately 120 metres, easterly lot depth of 120 metres, rear lot length of 100 metres and westerly lot line of 80 metres, whereby creating a rural residential lot of approximately 1.1 hectare (2.7 acres). Please refer to the planner's memorandum attached to this report for further clarification and recommendations for conditions on a revised application. ATTACHMENTS 1. Consent Application E123/15 Luce 2. IBI Memorandum dated January 14, 2016 3. Aerial Map RECOMMENDATION 1. THAT Report DS-04/16 be received for information; 2. AND THAT Council cannot support Consent Application E123/15 as submitted; 3. AND THAT Council would recommend Elgin County Land Division Committee request the application E123/15 be revised to provide for the retained lands with approximately 120 metres of lot frontage on Heritage Line approximately 1.1 hectare of lot area following the existing fence line of the farmstead; 4. AND THAT Elgin County Land Division impose the following conditions: 1. That a registered land surveyor undertake a survey of the lands and the location of the private well and septic system to confirm the location of the private well and septic system is entirely on the retained lands 2. That the severed lands with approximately 100 meters of lot frontage and 24.74 hectares of lot area be merged with the title of the abutting land to the east owned by 0830512 B.C. Ltd. on Heritage Line and be subject to Subsection 3 of Section 50 Subdivision of the Planning act to prohibit future conveyance of these lands 3. Removal of accessory buildings on the retained portion used for agricultural purposes and not accessory to the residential land use 4. That both the severed and retained lands comply with the requirements of the current Bayham Yard Maintenance By-law for the removal of debris and equipment from the property 5. That the retained lands as revised be rezoned to Rural Residential zone; 6. That the severed lands as revised be rezoned to a Special Agriculture zone to prohibit new dwellings 7. Planning Report Fee payable to the Municipality Res ecfull17;711y___ Reviewed by: Marga'et nderhill Paul Shipway Deputy Clerk/Planning Coordinator CAO IBI GROUP I B I 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 14, 2016 From William Pol, MCIP, RPP - Project No 3404-610 Affiliate cc Subject Marvin Luce -Application for Consent E123/15 - Concession STR Lot 131, 57401 Heritage Line, Municipality of Bayham 1. We have completed our review of an Application for Consent, submitted on behalf of Marvin Luce for a property located at 57401 Heritage Line on Concession STR Lot 131. It is located on the south side of Heritage Line, east of Toll Gate Road. The applicant is requesting the severance of a 26.6 ha (65.7 acres) of land from a 25.84 ha (63.85 acre) parcel of land for the purpose of merging the lands with an abutting farm parcel abutting to the east and fronting onto Heritage Line. The existing farm dwelling and buildings are intended to remain on a 4.24 ha (10.5 acre) lot. No new lot is being created as a result of the severance. The lands are designated Agriculture on Schedule "Al" Land Use of the Official Plan of the Municipality of Bayham. The lands are zoned Agriculture (A1) on Schedule 9 in Zoning By-law Z456-2003. 2. The proposed severed land is a mix of agricultural lands and remnant woodlots and wetlands. These lands are intended to be merged as a lot addition to the property owner to the east being 0830513 B.C. Ltd. The retained lands include the farm dwelling, barns, outdoor storage of machinery in various states of repair and disrepair. The retained lands also include farm lands, remnant woodlands and wetlands. The lot frontage of the lands to be retained is 221.7 m being the entire frontage along Heritage Line with an approximate depth of 221.8 m. The lot shape is irregular. The application is described at a lot addition because the farmland is being merged with the abutting farm. Effectively, the application is the creation of a surplus farm dwelling because the retained lot area is not sufficient to carry on a viable farm operation; the lot addition is significant and not a minor lot adjustment; is contrary to the Official Plan policies for farm lot sizes; does not comply with the zone regulations; and would be refused. An alternative approach is consideration of this application as a surplus farm dwelling in an agricultural area. 3. The area and lot dimension of the area to be retained should be reduced to an area suitable for the rural residential dwelling. It is recommended that the lot follow what appears to be an existing fenced area around the farmstead having lot frontage of approximately 120 m on Heritage Line; easterly lot depth of 120 m; rear lot length of 100 m; and westerly lot line of 80 m. These dimensions will allow the creation of a rural residential lot of approximately 1.1 ha (2.7 acres)of land including the existing, driveway access, accessory buildigns, septic system and private well. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—January 14,2016 4. The remaining 3.14 ha should be added to the severed agricultural lands of 21.6 ha to create one agricultural parcel of 24.74 ha( 61.1 acres) of land. It is appropriate to include the woodland and wetlands in the agricultural lands because these features exist on the property to the east and are a logical extension of these environmental features. It is sound planning to have one owner manage the environmental features as a contiguous parcel of land to maintain the integrity of the property. 5. The farm parcel with approximately 100 m frontage on Heritage Line. an area of approximately 24.74 ha and a mix of agricultural land, woodlands and wetlands will be merged with the abutting property to the east being 0830513 B.C. Ltd. with a restriction to prohibit new residential dwellings on the merged lands. The effect will be to create a more efficient farm lot area and management of the woodland and wetland under one ownership. 6. Section 2.1.7.3 of the Official Plan sets out consent policies for the surplus farm dwelling. Accessory buildings previously used for farming purposes should be removed and limited in size to that needed for the rural residential land use and as permitted in the zoning by-law. The property shall be rezoned to prohibit the keeping of livestock. It is noted there is an extensive storage of farm equipment on the property in various states of repair. The change in use from agricultural to residential indicates the need to comply with yard maintenance and property standards by-law. A condition requiring the property be inspected and equipment on both the severed and retained parcels be removed in accordance with the Property Standards By-law 2002-10 and the Yard Maintenance By-law 2002-9 of the Municipality of Bayham be added to ensure the appearance of the property is in keeping with the character of the change in use to rural residential and the character of the area. 7. Based on our review we cannot support the consent application as submitted. We have no objection to a revised retained and severed lot as described above for application E123/15 based on the following conditions: a. That the retained lands with approximately 120 m of lot frontage on Heritage Line, approximately 1.1 ha of lot area following the existing fence line of the farmstead be approved; b. That a registered land surveyor undertake a survey of the lands and the location of the private well and septic system to confirm the location of the private well and septic system is entirely on the retained lands; and c. That the severed lands with approximately 100 m of lot frontage and 24.74 ha of lot area be merged with the title of the abutting land to the east owned by 0830513 B.C. Ltd. on Heritage Line and be subject to Subsection 3 of Section 50 Subdivision of the Planning Act to prohibit future conveyance of these lands. d. Removal of accessory buildings used for agricultural purposes and not accessory to the residential land use. IBI GROUP MEMORANDUM 3 Municipality of Bayham—January 14,2016 e. That both the severed and retained lands comply with the requirements of the Yard Maintenance By-law 2002-9 and the Property Standards By-law 2002-10 of the Municipality for the removal of debris and equipment from the property as a condition of the consent. f. That the retained lands as described above be rezoned to a Rural Residential zone. g. That the severed lands as described above be rezoned to a Special Agriculture A2 zone to prohibit new dwellings. wu?eiwii yot IBI GROUP William Pol, MCIP, RPP Affiliate Consulting Planner to the Municipality of Bayham ____ ..0 1--'''ri ng i,o rLAND2/1TU 411,i;4i1"rEE 'APPLICATION FOR CONSENT 4 0, 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner /y( gie./// '.l2G Address 5'7 ye/ /7/t 7/4-5 C 4 ;^ e '" "///e4, & Si� Telephone Number ° p S /� -�l Cl�` Sh 7� (F1/ S i 9 SSS"(z.� eek/ Name of owner's solicitor or authorized agent 7o/Le ('i•2,,ivd 7e6's /— Address /0 Sy/A,At 4A.if- !E. /17 (m.c./, ori,''Cfit 42- Telephone Number j,./ 9 7 7 1 . /o Please.specify to whom all communications should be sent: Owners ( ) Solicitor (,.) Agent ( ) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge v addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s), if known,to whom land or interest in land is to be transferred, leased or charged: 0830 c1' f .c. /-fes (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality /34,.7 A u w. Concession No. c %, Lot(s)No. /33/ Registered Plan No. Name of Street y,c r;/f e :s, e Street No.and/or 911 No. S 7 c/o/ Assessment Roll No. 3V o/ L G G 0 0 ,/ o 'y o‘Vo.r5 o o O v (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (✓) If Yes, describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage 25/3, 23 :�f cf k/a Depth ./o�`l.si ;•i Area Z‘. .0/ A ercc--es Existing Use 4 j,- :cc./5/o,rc..e Proposed,Use ,C r--'e-,1414_--,E Number and use of buildings and structures on the land to be severed: Existing i/6 ,v " Proposed 4. ,, e 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 2-2 2. 7/ 'yZ 2 l Depth /.01 "--A r rr lire- 2 Y kro .."74 Existing Use seeSf ' ,t/4 I Proposed Use egre.''e 7L/ Number and use of buildings and structures on the land to be retained: Existing / /f o,-S-e 2 /.Al ti f ( S,C.cC( Proposed /n/o.✓,C Country of Elgin Engineering Services 450 Sunset Drive St,Themes,On NOR Sit Phone:519-631-1460 ,vww.elgin-county.on.ca - 3 a.... A,.« ..,.. ,�'.i"�3kd�+� x'2zi$ n.`i-m'rh:'.,w.��..�'..:d-,,t-.� .t... • -2- 7. Number of new lots proposed (including retained lots) ort 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road, maintained all year ( ) ( ) Municipal road,seasonally maintained ( I ( ) Other public road (. I (✓) Right Of Way ( ) ( Water access ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( ) ( v ) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) Other means (specify) 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( ) ( ) Privately owned and operated communal septic system ( )4i1- ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? 12. What is the existing Official Plan designation(s) of the subject land? 4-5/-LA'/I 13. What is the existing Zoning designation(s)of the subject land?` 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (lc ) Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application, describe how it has been -3- (b) If the answer to (a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (11.) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No ()1-) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No (,c) If Yes, and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes ( ) No ()( ) If Yes, and known, specify the appropriate file number and status of the application 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (,c) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No (,c ) If yes, does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. -4- 26. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land, the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses, drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the /d/� this / day of 20 SIGNATURE OF APPLICANT(S), SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION IIWe /14.4,1,. '- of the 0 w r PC-,;0 of de i in the County of solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the of Q in the C oa % /op' 4M .2 16 av Signature this / day of OUi��-*- 20 Signature A Commissioner, etc. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person, accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 APPENDIX"A" The County of Elgin Land Division Committee requires that, in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes ( ) No (X) If the answer is"YES"are these barns: i) Now used for livestock? Yes ( ) No ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) NOTE: If ou answered"YES"to#1.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP LOT CONC. TILLABLE HECTARES(where livestock facility located) I I Type of Livestock Maximum Housing Capacity Man.ire System Housing System Number per Year Liquid Semi- Dry check type DAIRY Solid 0 Cows Tie Free Loose 0 Heifers Stall Stall 0 Calves BEEF 0 Cows Open Lot Total 0 Calves &Barn Confine- 0 Feeders ment 0 400-750 lb. 0 400-1100 lb. 0 750-1100 lb. SWINE 0 Sows 0 Boars 0 Weanlings . 0 Feeders POULTRY 0 Laying Hens Caged On Floor 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms 0 Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank tr, L,,,,, s-r, 1,72.• 14,j,,•$-~ 0- 47'''e• -'''' • 4' <' • rit r 6t.t ca cm,-.- 41( a , Cr cr • ..„ .., tql e-,', e;.6'-' -•-' . ..---• j i,_6.-- H & 6.----- . p-p—s'-'-- ..----- I—, (- .. , 1 y."- / • . r 4'I 7 li .2... . r t.,t r ...z.•=r-,-- ! r---,/ . / eil--a ILO 41Lq' • I pROP050?T/43.5e7 qq / 2 8i .k, / / , , t..v- -------- • - tiph . /,...145857=FEET 1.,0/41 Aczgh e,A / /SW''-•lr t i . • , i• !.,'21,---- . I :,' • . ,,, 4.."•'!.• - \ 3)g-3 \\ 4( \ \ a&r/1 /3 \ \ og3'e:If.t . 174, ta. iiiiii.:. cik'6 \ \ 1 \ . 1 01 \ \ P-A r"-e0I,te,,,eltt ,.. 1 WO . • \ . \ \ ''' • , 1, i•k e \ ‘,. •'t ' -1 ,, ,..., \ \ k 1, • • \ \ ''• \ • \ \ \ \ FROPOS57 T0'135-5E5faxEo `5 r \ \ . \ \ ! ', ...\ 2326104 50V4FcEl FEET\ . \r area, \ I ‘ it \\ 53.4 ACRES \ •i,_„„____________ k P 6.. .. \ / k,,• \, \ \ it to rf. ‘,... /VS l'" \ \: \ \ . ts ‘ \\ \ A 1 4 \ , , k -' /1)/,i-- 111 ; ',,, \ ‘ ' ‘• ', ; -, t k ‘ • 1, 4,../ \ \ \ / i . % 1 1 \ , 1 I A 1 'I k \ \ \ ''t \ ‘ '• • 1 \\ \ :\.\\\. \'"-'1;1 k ', • ': \ \ \ '., \ \ ki --- '' i i o 14 iftri:10 \ \ ',., -1 ' : \ 1 \ \ •-, k . 1 , ‘ c• \ \ • • \ tt, ‘ \ \ \5 --- 1 , , • \ tq'' 1-v- / - :01;,!,t' 123 ' 5 • ,0, 11,:k \ V I e4C 1 k. 1,, 1„ 41 \ \' I * } y � �. � Aay4ah } �ox #Viaks ...MAPPING x9 ELGIN r ❑ Lagoons t F. L ❑ Parcels f - _ Local ' ,� � �" p Arterial ''ej. .:- _` a 4.'. -:fir — World s � , ; orStreet Map .' .•, ', e'er ''+'- ',::- " x..,,.„ '4,-1 'A 'i %. d t ,,- raw- t H ''.f::4:1: -i �4 .. �s S n } '�.' 4 ° mry;S , ''''' ' '''''' N.,,':i-...,..,'':.'„....... ', rY M V,,,,e 1 ';''4., , 7 ;;'•;••,‘r'';‘'',.r;''.r.T.'''';-:';';'''''''''';'"';';4;:`; ' 4r °a 6 a � °' x . ' X . - � a rf ti «rw•. 'i.ii: a ,°w'A r b p �,'"Sf - 1 ti.+i. 7,1.b.:.,,,,,,';',,..,;,,•,!„.. F 1r tp,, " h T F + ^Ey y.'yhi�rV.'A'y Sj •4 .� �y Clyµ.; yya k;..4� s ," b ;.;„„07;•,.;„,•'' c Fp ,5 1: 2,256 02111 Notes 0.1 0 0.06 0.1 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for i I P PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographies Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION uvongas A Spectra Energy Company December 17, 2015 Ms. Kirsten Walli Ontario Energy Board 2300 Yonge Street, 27th Floor Toronto, ON M4P 1E4 Dear Ms. Walli: Re: Union Gas Limited ("Union")—Request for Greenhouse Gas Emissions Impact Deferral Account The purpose of this letter is to request the Board's approval of an accounting order to establish a deferral account to record the impacts of provincial and federal regulations related to greenhouse gas emission requirements. In April 2015,the Ontario government announced future implementation of a Cap&Trade Program as part of its strategy to reduce Ontario's greenhouse gas emissions. The government will table draft regulations early in 2016 that will address the scope of the program, including the sectors affected. Union has been working diligently to understand the implications of Cap &Trade legislation. The forecast costs are clearly outside of Union's 2014-2018 base upon which rates were derived, and also clearly outside of management's control.The magnitude of the costs are unknown at this point, however are expected to be material. Examples of the types of costs for inclusion in the deferral account include: • Emissions reporting compliance costs • Billing system changes • External consultant costs • Costs associated with participating in OEB Cap&Trade consultations • Implementation costs, including additional staff costs and the purchase of allowances Accordingly, Union requests that the Board approve the attached draft accounting order establishing a deferral account to record the impacts of provincial and federal regulations related to greenhouse gas emission requirements. Union is not seeking any determination of the potential disposition of these costs at this time. It is Union's intention to seek any recovery of costs in a future deferral disposition proceeding. P.O. Box 2001,30 Keil Drive North.Chatham,ON,N7M 5M1 www;uniongas.com tinion{;as Limited Page 2 of 2 If you have any questions concerning this request please contact me at(519)436-5334. Yours truly, [Original Signed by] Vanessa Innis Manager, Regulatory Initiatives cc: Crawford Smith,Torys Pascale Duguay, Board staff UNION GAS LIMITED Accounting Entries for Greenhouse Gas Emissions Impact Deferral Account Deferral Account No.179-XXX Account numbers are from the Uniform System of Accounts for Gas Utilities,Class A prescribed under the Ontario Energy Board Act. Debit - Account No.179-XXX Other Deferred Charges—Greenhouse Gas Emissions Impact Deferral Account Credit - Account No.728 General Expense To record, as a debit(credit) in Deferral Account No. 179-XXX,the impacts of provincial and federal regulations related to greenhouse gas emission requirements. Debit - Account No.179-XXX Other Deferred Charges—Greenhouse Gas Emissions Impact Deferral Account Credit - Account No.323 Other Interest Expense To record, as a debit (credit) in Deferral Account No. 179-XXX, interest on the balance in Deferral Account No. 179-XXX. Simple interest will be computed monthly on the opening balance in the said account in accordance with the methodology approved by the Board in EB-2006-0117. ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited applied to establish an account to record the cost impacts of potential government requirements related to greenhouse gas emissions. Learn more. Have your say. Union Gas Limited applied to the Ontario Energy Board for approval to establish a Greenhouse Gas Emissions Impact Deferral Account to record the cost impacts of potential provincial and federal regulations related to greenhouse gas emission requirements. THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The Ontario Energy Board(OEB)will hold a public hearing to consider Union's request.We will question the company on its request to establish the Greenhouse Gas Emissions Impact Deferral Account.We will also hear arguments from individuals and from groups that represent Union's customers.At the end of this hearing,the OEB will decide whether to establish the requested deferral account. The OEB is an independent and impartial public agency.We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review Union's application on the OEB's website now. • You can file a letter with your comments,which will be considered during the hearing. • You can become an active participant(called an intervenor).Apply by January 25,2016 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process,you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0367.To learn more about this hearing,find instructions on how to file letters or become an intervenor,or to access any document related to this case please enter that file number at the OEB website:www.ontarioenerpyboard.ca/notice.You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two types of OEB hearings—oral and written.The OEB will determine at a later date whether to proceed by way of a written or oral hearing.If you think an oral hearing is needed,you can write to the OEB to explain why by January 25,2016. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website.However,your personal telephone number,home address and email address will be removed. If you are a business,all your information will remain public.If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15(Schedule B). AVIS DE LA COMMISSION DE L'ENERGIE DE L'ONTARIO AUX CLIENTS D'UNION GAS LIMITED Union Gas Limited a introduit une requete dans le but d'ouvrir un compte destine a enregistrer les incidences en termes de coats d'exigences gouvernementales potentielles en matiere d'emissions de gaz a effet de serre. Soyez mieux renseigne. Donnez votre opinion. Union Gas Limited a introduit une requete aupres de la Commission de I'energie de ('Ontario pour recevoir I'autorisation d'ouvrir un compte de report lie a('impact des emissions de gaz a effet de serre destine a enregistrer les incidences en termes de coats d'exigences potentielles des gouvernements provinciaux et federal en matiere d'emissions de gaz a effet de serre. LA COMMISSION DE L'ENERGIE DE L'ONTARIO TIENDRA UNE AUDIENCE PUBLIQUE La Commission de I'energie de l'Ontario(CEO)tiendra une audience publique en vue d'examiner la requete d'Union.Elle interrogera la societe sur sa demande d'ouvrir un compte de report lie a('impact des emissions de gaz a effet de serre.Elle entendra egalement les arguments des personnes et des groupes qui representent les clients d'Union.A la fin de cette audience,la CEO rendra sa decision et acceptera ou refusera l'ouverture du compte de report. La CEO est un organisme public independent et impartial.Elle rend des decisions qui servent I'interet public.Son but est de promouvoir un secteur d'energie viable et rentable financierement qui vous offre des services energetiques fiables a un coot raisonnable. SOYEZ RENSEIGNE ET DONNEZ VOTRE OPINION Vous avez le droit de recevoir des renseignements concernant cette requete et de participer au processus. • Vous pouvez des maintenant consulter la requete d'Union sur le site de la CEO; • Vous pouvez presenter une lettre de commentaires qui sera examinee durant('audience. • Vous pouvez participer activement a l'audience(a titre d'intervenant).Inscrivez-vous d'ici le 25 janvier 2016 ou l'audience sera entamee sans votre participation et vous ne recevrez aucun autre avis concernant cette instance. • Vous pouvez passer en revue la decision rendue par la CEO et ses justifications sur notre site Web. a la fin du processus. SOYEZ MIEUX RENSEIGNE Le numero de ce dossier est EB-2015-0367.Pour en savoir plus sur cette audience,sur les demarches a suivre pour presenter des lettres ou pour devenir un intervenant,ou encore pour acceder aux documents concernant ce dossier,veuillez entrer le numero de dossier sur le site Web de la CEO: , - .;,,,, :,:? s> _.Si vous avez des questions,vous pouvez egalement appeler le Centre des relations avec les consommateurs au 1-877-632-2727. AUDIENCE ORALE OU ECRITE II existe deux types d'audience a la CEO:orale et ecrite.La CEO determinera a une date ulterieure si cette requete sera traitee lors d'une audience ecrite ou orale.Si vous croyez qu'une audience orale dolt avoir lieu, vous pouvez ecrire a la CEO pour expliquer pourquoi au plus tard le 25 janvier 2016. CONFIDENTIALITE Si vous presentez une lettre de commentaires, votre nom et le contenu de votre lettre seront verses au dossier public et publics sur le site Web de la CEO. Toutefois, votre numero de telephone, votre adresse personnelle et votre adresse courriel seront tenus confidentiels. Si vous etes une entreprise, tous vos renseignements demeureront accessibles au public. Si vous faites une requete de statut d'intervenant,tous vos renseignements seront du domaine public. Cette audience sera tenue en vertu de Particle 36 de la Loi de sur la Commission de l'energie de l'Ontario, L.O. 1998 chap.15(annexe B). Vi 1 on,.. Ministry of Agriculture, Ministere de ('Agriculture, de N Food and Rural Affairs ('Alimentation et 1 � des Affaires rurales +� 4th Floor 4e etage / Ontario 1 Stone Road West 1 Stone Road West Guelph,Ontario N1G 4Y2 Guelph(Ontario)N1G 4Y2 Tel: 1-877-424-1300 Tel. : 1-877-424-1300 Fax: 519 826-3398 Telec. : 519 826-3398 Rural Programs Branch January 4, 2016 Our File: SCF-0511 Michelle Casavecchia-Somers, CAO/Clerk Township of Malahide 87 John St S Aylmer, Ontario N5H 2C3 mcasavecchia@malahide.ca Dear Michelle Casavecchia-Somers: Re: Second intake of the Building Canada Fund - Small Communities Fund (SCF) Thank you for your Expression of Interest (EOI) under the second intake of the SCF. Unfortunately, your project proposal was not selected to move forward to the application phase. This was a highly competitive intake. Over 270 EOIs were received and all were subject to careful consideration and evaluation. Your project proposal was not selected to move forward primarily because other applicants with highly critical projects had more challenging economic conditions and fiscal situations. Economic conditions and fiscal situations were assessed using a combination of: • total weighted property assessment per household • median household income • average of net financial assets (between 2010-2014) per household • average residential property taxes, user fees and service charges (between 2010-2014) per household as a percentage of median household income As you may be aware, over the summer the Province launched a discussion guide and consultations as part of the Moving Ontario Forward initiative to solicit feedback on infrastructure priorities and the design of new programs outside the Greater Toronto and Hamilton Area. Through these consultations, feedback was received on municipal infrastructure programs, program design and application processes, and the need for stable, predictable infrastructure funding. As the Province moves forward with the 0 GThings Grow in Ontario A bonne terre, Food land bons produits ONTARIO - 2 - delivery of infrastructure programs, the input received from these consultations will be taken into consideration. Should you have any questions, please do not hesitate to call the contact centre at 1-877-424-1300 or email SCF@ontario.ca. Thank you again for your interest in the second intake of the SCF. Sincerely, /7 /74/ Joel Locklin Manager, Program Operations EAST ELGIN SECONDARY SCHOOL 362 TALBOT STREET, WEST, AYLMER, ONTARIO N5H 1K6 NrVka%lkdi TELEPHONE:(519)773-3174 • FAX:(519)765-1943 All Staff at East Elgin Secondary School are committed to providing an inviting,safe,caring,respectful and clean learning environment January 4`", 2016 Municipality of Bayham Municipal Office 9344 Plank Road, Box 160 Straffordville, ON 11016 NOJ 1Y0 MUNICIPALITY OF BAYHAM Dear Municipality of Bayham: This spring, East Elgin is planning on running our 6th Challenge Day. We have received financial support from the Town of Aylmer and the Township of Malahide in the past and would appreciate any amount that you are able to donate to this year's event. Challenge Day is a program that helps to reduce bullying, drug and alcohol abuse, and feelings of alienation in students. It helps students break down the walls of separation between cliques and helps promote an environment of acceptance and respect. The program helps to increase self-esteem, decrease peer pressure, and reduces the acceptability of teasing, oppression, and all forms of violence. We have been lucky to be able to provide this day-long interactive program for the last five years to grade ten students and have seen a reduction in bullying and violence amongst the students since then. A few years ago, I was told that we even saved a life by hosting a Challenge Day for our students. We would like to offer the program to this year's grade 10's and we hope to continue this over many years in hopes of drastically improving the school community. The morning of this program is all about fun and games to help the students relax and take down some of the walls of separation they have put up before the real intense experience begins. Once this event gets more serious,the teens are put into small groups where they answer the question"If you really knew me you would know that...."Through this they talk about the fact that maybe there is not enough food in the house, or that they are bullied in school, or that they were really upset when their dad left their family, etc... This helps them take some weight off of their shoulders that they have been carrying around for a long time. Then there is a"cross the line"activity where the leader says things like "Cross the line if you or someone you love has been affected negatively by alcohol."or"Cross the line if you have ever been judged by the clothes that you wear."or"Cross the line if you have ever been teased that you are too fat or too skinny." As the teens cross the line,they not only release a lot of upset Thames Valley District School Board eevresy, ZeQ11ttGKlf e0rncs:a i y website: www.tvdsb.on.ca n 4Q EAST ELGIN SECONDARY SCHOOL N 362 TALBOT STREET, WEST, AYLMER, ONTARIO N5H 1K6 moi" TELEPHONE:(519)773-3174 • FAX:(519)765-1943 All Staff at East Elgin Secondary School are committed to providing an inviting,safe,caring,respectful and clean learning environment feelings but they also see the support that their peers are giving them as they cross the line. This activity makes students realize that they are not alone. Afterwards, as a whole group, students volunteer to get up and apologize to other specific students for bullying them in the past. It is absolutely incredible to see bullies apologizing specifically to students they have bullied or not treated right. At a previous Challenge Day that I volunteered at, I saw a person who had no friends and had always been bullied stand up and mention that they are sick of it. The leader asked for people to stand in show of support to the student and to stand if they promised that they would stop bullying from happening to the particular student and to sit with him at lunch if he was alone. It was amazing to see the support shown for this student who had previously been bullied. Challenge Day brings many positive changes not only to our school but to our whole community. This whole day will cost about$12 000 to bring to all of this year's gr. 10 students at East Elgin. It is expensive but it is well worth it to have these very well trained individuals come to our school to help change our school environment for the better. As in the past, we plan on providing the students who participated in Challenge Day with a list of community resources that they can call for help if they come to the realization that they need counselling after the day. Our guidance department members will also be readily available to talk to students as needed. If you are interested in finding out more about the program, their website is www.challengeday.org There are two great videos under the Media link called"Teen Files"and "The Bully Solution". Also, feel free to call me, Susan Williamson, at 519-773-3174. We would really appreciate any funding for this program as it is a huge expense that we have decided to take on for a very worthwhile program. It will not only help more students succeed in school and in life, but it will also create a safer, more positive school environment for our students. Thanks for your time and consideration, Susan Williamson Thames Valley District School Board 1 e ,, Zeevuse:49 e"'.ete, website: www.tvdsb.on.ca v,xymtivi -digamk REPORT 0 fir 4116, CAO 4bpuirtunity IS�o� TO: Mayor & Members of Council FROM: Paul Shipway, CAO Lorne James, CPA, CA, Treasurer DATE: January 21, 2016 REPORT: CAO-01/16 SUBJECT: STRAFFORDVILLE COMMUNITY CENTRE BACKGROUND On June 4, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to make application under the Canada 150 Infrastructure Fund for renovations to the Straffordville Community Centre. On July 16, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-47/15 re Municipal Property Surplus be received for information; THAT the Council of the Corporation of the Municipality of Bayham declare Part 1, on the yet to be registered plan, being the Straffordville Community Centre surplus to the needs of the Municipality for the purpose of sale; THAT the Municipality provide 25 days of notice for submission of comments and offers to purchase commencing at such time as the plans are formally registered and notice erected. On July 31, 2015 the Municipality of Bayham was awarded $250,000 through the Canada 150 Infrastructure Fund towards the repair of the Straffordville Community Centre. On September 3, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff be directed to negotiate a potential agreement of purchase and sale of the Straffordville Community Centre with the Straffordville Evangelical Mennonite Church and report back to Council for consideration. On September 17, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to finalize negotiations with the Straffordville EMC and bring back an agreement of purchase and sale and by-law for the same for the Straffordville Community Centre for Council consideration. On October 1, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolutions: 1) THAT the presentation by Matt Schafer re Straffordville Community Centre be received for information. 2) THAT the presentation by Marni Wolfe re Straffordville Community Centre be received for information. 3) THAT By-law 2015-106 be deferred to the November 5th meeting. On November 5, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolutions: 1) THAT the presentation by Marni Wolfe regarding the Straffordville Community Centre be received for information. 2) THAT By-law 2015-106 be received for information. 3) THAT staff be directed to send a `Letter of Thanks' to the SEMC for the offer to purchase the Straffordville Community Centre, however Council will not be proceeding with the sale; AND THAT staff be directed to prepare tender documents with the Municipal Engineer to address the deficiencies noted in the Engineer Audit; AND THAT staff be directed to meet with Ms. Wolfe to obtain details pertaining to operating budget, management process and receipt of pledges. On November 23, 2015 staff meet with Ms. Wolfe and representatives of the Straffordville Community Centre Group to obtain details of the operating budget and specifics of how numbers are achieved, metrics of implementing the same, the proposed management structure of the facility and an update on fundraising. Staff informed Ms. Wolfe and the Straffordville Community Centre Group the information would be compiled and critically assessed against historic data for compilation in a report to Council for consideration. DISCUSSION The purpose of Report CAO-01/16 Straffordville Community Centre is for staff to provide details and analysis of four key areas for Council consideration: 1) Straffordville Community Centre Group Donations 2) Straffordville Community Centre Group Proposed Budget 3) Operating & Management Structure Options 4) Tender Design & Process STRAFFORDVILLE COMMUNITY CENTRE GROUP DONATIONS As of the date of publication of the January 21, 2016 Agenda the Straffordville Community Centre Group has provided the Municipality with $79,115 in funds raised (one of the donations contains a naming rights provision for a meeting room) with an additional $15,000 (mould remediation and air quality testing) and $750 (trucking) of potential in-kind services further discussed below. Staff designed a process to ensure all parties receive the appropriate receipt for income tax purposes. In the process staff also designed a return mechanism should Council determine the project will not be completed. STRAFFORDVILLE COMMUNITY CENTRE GROUP PROPOSED BUDGET At the November 5, 2015 meeting of Council Ms. Wolfe presented Council with a three year proposed budget, 2016-2018, for the Straffordville Community Centre. On November 23, 2015 Ms. Wolfe and the Straffordville Community Centre Group provided a revised three year budget, reformatted by staff, as follows: FIGURE 1 Straffordville Community Centre Group Budget 2016 2017 2018 Comments Revenues _ Estimated 4 weekend rentals ($400)/Month Rentals 16,000 16,000 16,000 for 10 Months Reduced Rate on a Yearly Term Sunday Tenant 12,480 12,480 12,480 ($1,040/Month) Service Club or Community Committee Run Weekly Bingo 4,250 4,250 4,250 ($85/Week)for 50 Weeks 1 Fundraiser Event/Month ($500/Month)- Requested Rental Fee to be waived Fundraising Events 6000 6000 6000 (11-23-15) Total Revenue 38,730 38,730 38,730 Expenditures Salaries &Wages 0 0 0 Volunteer Statutory Benefits 0 0 0 Volunteer, Not an Employee Corporate Sponsor will provide cleaning Supplies 1,500 1,500 1,500 supplies at cost price Utilities 15,000_ 15,000 15,000 Advertising 0 0 0 Municipal Website Building Maintenance 7,000 7,000 7,000 Expected to be lower due to renovations Equipment Maintenance 1,300 1,400 1,400 Grounds Maintenance 5,000 5,000 5,000 Insurance 4,600 4,650 5,000 Telephone 500 500 500 Service Contract 2,000 2,000 2,000 Sundry 500 500 500 Total Expenditure 37,400 37,550 37,900 (Surplus)/Deficit (1,330) (1,180) (830) The projected revenues estimate 150 annual rentals with an average rental value of$258.20. These amounts permit the Straffordville Community Centre Group to arrive at an annual revenue projection of$38,730.00. To assist in achieving the annual target revenues the Straffordville Community Centre Group presented revised rental fee rates attached hereto as Appendix 'A'. STRAFFORDVILLE COMMUNITY CENTRE GROUP PROPOSED BUDGET—STAFF ANALYSIS Since the 2015 Capital and Operating Budgets staff have presented financial information to Council utilizing historical averages to ensure revenues are not overstated resulting in a funding deficit. For the revenues of the Straffordville Community Centre the 2011-2013, years in which the facility was fully operable, occupancy and revenue statistics are as follows: FIGURE 2 2011-2013 SCC Historical Averages Average Annual Rentals 134 Average Annual Rental Value $14,843.00 Average Rental Value $110.67 Average Rental Value Net of Fee Waiver $80.97 Average Annual Fee Waiver Events 75 Average Annual Fee Waiver Events Value $3,993.33 Average Annual Non-Lion Events 60 Average Annual Rental Value Net of Fee Waiver $10,849.67 In comparing the Straffordville Community Centre Group Proposed Budget and the 2011-2013 historical averages staff would identify the following items for Council consideration: 1) The overall Rental Revenue, net of fee waivers (fee waivers were historically paid out of the general levy), is projected to increase by$27,880.33 or 187.83%over historic averages(2011- 2013). 2) The Straffordville Community Centre Group model contemplates no fee waivers as have historically been offered and utilized to the extent of$3,993.33 annually or 26.90% of historic average revenues (2011-2013). a. The Straffordville Community Centre Group does request, as indicated on 11/23/15, rental fee waivers for own purpose fundraising events, projected in the amount of $6,000 of revenue in the proposed budget. 3) The Rental Rates for`Main-Hall(without kitchen)', which represent the main source of revenue in the proposed model, are expected to increase over historic actual rates as follows: FIGURE 3 Main Hall(without kitchen)Rental Rate Historic Increase over Increase over Historic Rates- Increase over Increase over Historic Non- Historic Non- Rates- Non- Historic Resident Historic Resident Resident Rate Resident Resident Resident Proposed Rate Rate($) Rate(%) ($) _Rate(%) Weekday $220.00 $285.00 $300.00 $80.00 36.36% $15.00 5.26% Weekend $275.00 $340.00 $400.00 $125.00 45.45% $60.00 17.65% 4) The Average Rental Rates utilized in the proposed revenue model are expected to increase over the Historic Actual Average Rental Rates (2011-2013) as follows: FIGURE 4 Historic Average Rental Rates vs. Proposed Average Rental Rates Increase over Increase over Increase over Increase over Historic Rental Average Historic Proposaed Historic Historic Historic Rental Rate-Net of Average Historic Rental Rate(Net Average Rental Rental Rate Rental Rate Rate-Net of Fee Waiver Rental Rate of Fee Waiver) Rate ($) (%) Fee Waiver($) (%) $110.67 $80.97 $258.20 $147.53 133.31% $177.23 218.88% 5) The Proposed Straffordville Community Centre Rental Rates would differ from the Vienna Community Centre Rental Rates which the former Community Centre's Committee worked to assimilate. a. Unless Rental Rates for the facilities are assimilated the large difference in Rental Rate amounts may direct potential rentals towards the lower rates. 6) The Number of Rentals utilized in the proposed model are expected to increase by 16 events, or 11% over the Historic Actual Average Rentals (2011-2013). Analyzing the proposed expenditures would be largely determined by the Operating and Management Structure of the Straffordville Community Centre, as further contemplated below, however until such time as a baseline is established staff would respectfully recommend that historically based figures contemplated within the 2016-2017 Municipal Operating Budget be utilized should Council proceed. FIGURE 5 Straffordville Community Centre 2015-2017 Budget 2016 2017 Revenues Rentals $0.00 $10,000.00 Total Revenues $0.00 $10,000.00 Expenditures Salaries &Wages $3,000.00 $12,000.00 Statutory Benefits $300.00 $1,200.00 Supplies $600.00 $2,400.00 Utilities $16,200.00 $19,200.00 Advertising $0.00 $1,000.00 Building Maintenance $1,500.00 $2,500.00 Equipment Maintenance $1,500.00 $2,500.00 Grounds Maintenance $6,000.00 $6,000.00 Insurance $5,000.00 $5,000.00 Telephone $650.00 $650.00 Sundry $4,000.00 $4,000.00 Service Contract $6,000.00 $13,500.00 Total Expenditures $44,750.00 $69,950.00 (Surplus)/Deficit $44,750.00 $59,950.00 It is possible the Straffordville Community Centre Group budgeted amounts may be realized, however given the municipal budgeting practice of utilizing historical averages to avoid funding deficits and considering historic occupancy rates of facilities and the significant proposed rental rate changes it may also be possible, and merits Council consideration, that Straffordville Community Centre utilization could be economically unfeasible for some groups. It is also rare for rural facilities such as the Straffordville Community Centre to operate at a net zero amount as proposed within the Straffordville Community Centre Group proposed budget. Considering the above mentioned facts, should Council proceed staff would respectfully recommend Council incorporate the additional expenditure of$44,750-$59,950 or 1.5-2% notational value on the 2016 levy within the Municipal Operating Budget. By funding the Straffordville Community Centre in this method a deficit would be avoided and potential exists for any revenues to be placed in a Straffordville Community Centre Reserve, with the opportunity to realign the Straffordville Community Centre Budget utilizing actuals in 2018. This is especially prudent as the proposed renovations contemplate exhausting the existing Straffordville Community Centre Reserves. OPERATING & MANAGEMENT STRUCTURE OPTIONS Four main operating and management structures exist for Council consideration: 1) Municipal Staff Position Model In this Model a municipal employee would work as the Facility Manager and Janitor. Operationally the subject employee would report all capital issues and concerns beyond their authority to Senior Management. This model involves the Municipality being responsible for all Employment Standards Act (ESA), Workers Safety Insurance Board (WSIB) and insurance liabilities. Out of the four(4) main options staff would respectfully recommend this Option as number 4/4 as the Municipality retains all liability and the expenditures for this model would be greater than that which is contemplated in FIGURE 5 utilizing the Municipal Contractor Arrangement. It would not be possible to absorb the positional responsibilities required by this model within the current staffing compliment. 2) Municipal Contractor Arrangement (2015 Vienna Community Centre) Model In this Model, as presented within FIGURE 5 and utilized in 2015 at the Vienna Community Centre, a Contractor(s) of the Municipality would work as the Facility Manager and Janitor. Operationally the Contractor(s) report all capital issues and concerns beyond their authority to Senior Management. This model involves the Contractor being responsible for all Employment Standards Act (ESA), Workers Safety Insurance Board (WSIB) and insurance liabilities when the contract is structured correctly. For the Vienna Community Centre the Municipality does currently make WSIB premium payments as ordered by WSIB due to a previous contract. Out of the four(4) main options staff would respectfully recommend this Option as either number 1/4 or 2/4 dependent upon if the Straffordville Community Centre Group would form a Registered Not-for-Profit Corporation and function under the Registered Not-for-Profit Corporation -Agreement Model. In this Model the Municipality transfers the majority of all liability for the Facility Manager and Janitorial positions. This model has functioned efficiently during 2015. 3) Committee of Council Model In this Model, which the Municipality previously utilized in the form of the Community Centre's Committee, a Committee of Council oversees the operations and management of the facility, with both Council and staff representation and the actual roles of Facility Manager and Janitor can be carried out by one of two methods: i. Municipal Contractor Arrangement ii. Volunteers Utilizing Model (3i) a Contractor(s) of the Municipality would work as the Facility Manager and Janitor. Operationally the Contractor(s) report all capital issues and concerns beyond their authority to the Committee of Council. This model involves the Contractor being responsible for all Employment Standards Act (ESA), Workers Safety Insurance Board (WSIB) and insurance liabilities when the contract is structured correctly. Utilizing Model (3ii) volunteers (the Straffordville Community Centre Group) would function as the Facility Manager and Janitor. Operationally the volunteers report all capital issues and concerns beyond their authority to the Committee of Council. This model involves the Municipality being responsible for all Employment Standards Act (ESA), Workers Safety Insurance Board (WSIB) and insurance liabilities. This model may present an opportunity for financial efficiencies beyond those presented within FIGURE 5. Out of the four(4) main options staff would respectfully recommend this Option as number 3/4. In scenario (3i) the function of Facility Manager and Janitor is more efficiently and effectively carried out under Option 2—Municipal Contractor Arrangement. In scenario (3ii) the potential for expenditure savings pertaining to the role of the Facility Manager and Janitor positions may be realized as a result of volunteer services however the Municipality retains all liabilities within this model. In the past this model has functioned with multiple areas for improvement, specifically pertaining to capital and maintenance items. This model would require a realignment in staff responsibilities to provide for the additional hours required outside of normal business hours. 4) Registered Not-for-Profit Corporation - Agreement (Eden Community Centre) Model In this Model, which the Municipality previously utilized in the form of the Eden Community Centre, a Registered Not-for-Profit Corporation (the Straffordville Community Centre Group), functioning under an agreement with the Municipality oversees the operations and management of the facility. Operationally the Registered Not-for-Profit Corporation, via a structured process within the agreement, would report all capital issues and concerns beyond their authority to Senior Management. This model may present an opportunity for financial efficiencies beyond those presented within FIGURE 5. Out of the four(4) main options staff would respectfully recommend this Option as number 1/4 as the Registered Not-for-Profit Corporation is transferred the majority of all liability via an agreement. This model is contingent upon either a private member of the committee, if not registered or the Straffordville Community Centre Group becoming a Registered Not-for- Profit Corporation, and assuming the transferred risk. This would also be contingent upon the Straffordville Community Centre Group becoming a Registered Not-for-Profit Corporation and completing all required functions and absorbing all associated costs with the process. In all models the Municipality must be aware that funding for all expenditures may ultimately be the responsibility of the Municipality. TENDER DESIGN & PROCESS Staff utilized the expertise of the Municipal Engineer team, who conducted the facility audits, to develop a list of works to be completed as part of the proposed renovations for Council consideration. The Engineer recommendations of works is attached hereto as Appendix 'B'. Should Council approve the works to be completed, the Municipal Engineers will develop a tender to be put out for bids. Should Council proceed the goal would be to have works commencing as early as May 2016, with all contracts etc. in place. Specifically in regards to potential donation of'in-kind' services the process for inclusion for Council consideration would be as follows: 1) Develop a single tender for all works to be completed; 2) Within the Tender specify contact names and numbers of companies that have put forth the potential donation of'in-kind' services. a. The bidder, being the General Contractor, would be instructed to contact the potential `in-kind' service supplier for inclusion on works within their specific bid. In theory the inclusion of the `in-kind' services within the bid should produce a lesser total price than those not utilizing the `in-kind' service provider. i. The determination to utilize or not utilize the `in-kind' service becomes a determination of the General Contractor, not Council, staff or the Engineer. This determination is based on certifications, insurance and work time lines as ultimately it is the responsibility of the General Contractor to complete the works within the stipulated time period under the appropriate conditions. If it is the intent of Council to progress with the works on the Straffordville Community Centre staff would respectfully recommend utilizing the full amount of the grant. The Municipality has a number of asset categories which require funding, and if the Straffordville Community Centre is an asset to be maintained, it would be prudent to take advantage of the fifty cent dollars to stretch the effectiveness of the limited municipal funds. STRAFFORDVILLE COMMUNITY GROUP On December 3, 2015 Draft Report CAO 01/16 re Straffordville Community Centre was provided to Council for comment and review with no comment provided by Council. On December 10, 2015 Draft Report CAO 01/16 re Straffordville Community Centre was provided to the Straffordville Community Group with the following comments provided: 1) That staff include a budget that would be reflective of the Not-For-Profit Management Model. This would be a better representation of our committee's intention for management of the SCC. Staff Comment: The Municipal Budget would potentially look as follows: FIGURE 6 Straffordville Community Centre 2015-2017 Budget 2016 2017 Expenditures Utilities $2,200.00 $3,200.00 Grounds Maintenance $6,000.00 $6,000.00 Insurance $1,000.00 $1,000.00 Total Expenditures $8,200.00 $10,200.00 The Municipality would be responsible for the grounds utilities, which are on a separate account, grounds maintenance and the grounds insurance. The remainder of the revenues and expenses would be outlined and accounted for within the Registered Not-for-Profit Corporation—Agreement. Generally a section would exist within the agreement which would dictate the reporting requirements of revenues and expenses with a requirement for all net revenues, if any, to be transferred to the Straffordville Facility Reserve at years end. Given the efforts required to transfer accounts etc. and the uncertainty surrounding revenues and expenses for the first year it may be prudent to rely on leaving the accounts in the name of the Municipality until such time as a stable revenue stream is determined. The Municipality must be aware that funding for all expenditures may ultimately be the responsibility of the Municipality. 2) That revenues on the budget be increased by at least 10%. Reasoning behind this request would be that staff has used historical figures in the budget, historically there were no fundraising initiatives in place specifically for revenue. Fundraising initiatives are proposed by our committee to help build revenues in the future operation of the SCC. Staff Comment: Staff understand the perspective, however to ensure underfunding does not occur staff would respectfully utilize the figures projected with any amounts beyond projected being utilized to fund reserves etc. A more in depth explanation is provided in STRAFFORDVILLE COMMUNITY CENTRE GROUP PROPOSED BUDGET—STAFF ANALYSIS—SUBSECTION(6) 3) Our committee is flexible with the proposed rental rates in that we are willing to visit aligning rates with VCC, However, in researching local facility rental rates offered by surrounding communities, the proposed rates are still lower than those of the surrounding communities' facilities. With pending renovations, the building would offer a more aesthetically pleasing rental facility than in past years. With the significant amount of financial support from community players for this project, one could predict that the community would support and utilize this facility as a first choice in facility usage. Ultimately our proposed rates reflect the vision to create more revenue to effectively offset expenses. Thank you for offering us the opportunity to respond. We appreciate the opportunity to work collaboratively with staff and members of council. RECOMMENDATION 1. THAT Report CAO-01/16 re Straffordville Community Centre be received for information; 2. AND THAT Council provide staff direction. Respectfully Sub, turd by: Larne James CP A. Treasurer p:,,`:,17-yip- _ APPENDIX'A' Rental Rates Without Kitchen With Kitchen Main Hall 5+Hrs Weekday 300 350 Weekend 400 450 (Friday-Sunday) Stag and Doe 500 550 (1000 Surety Deposit) Weddings 150 *Set up time - day before 3 hrs **Residents Save 15% off total bill if Stag and Doe and Wedding booked at same time Sunday Tenant 260 315 ( 1 year term ) (35% off) Hourly Weekday 60 110 Weekend 80 130 Kitchen Only Weekday 75 Weekend 100 Funerals and Memorial Services Non Resident 100 Resident 50 Upper Hall Room Daily Rate 100 Hourly Rate 35 Fitness Groups 20 (2-3 hours) Trackless Vehicles Lounge Daily Rate 70 Hourly Rate 25 Special Programming: Main Hall No Kitchen Fitness Groups (2-3 hours) Weekday 35 Weekend 50 Commercial Recreational Activity (2-4 hours) Weekday 85 Weekend 150 Damage Deposit *Damage deposits are formulated at 50% of total rental **Stag and Doe rentals are required to provide $1000 deposit ***Deposits will be refunded less applicable damages, if any Notes: Renters are responsible for all fire alarm response costs Kitchen facilities are available with main hall area only, separate rental of kitchen is available Renters are expected to leave the facility in the condition it was rented Cleaning Fees may be deducted from deposit if facility is left unhygenic Master Planning & Cost Estimates for Straffordville Community Centre MUNICIPALITY OF BAYHAM Prepared by: CENTRIC ENGINEERING CORPORATION 200 Queens Avenue, Suite 301 London, Ontario N6A 1J3 Tel 519-963-0004 darryl@centricengineering.ca & GB ARCHITECT INCORPORATED 430 Ontario Street Stratford, Ontario N5A 3J2 Tel 519-272-0073 g.b@gbarchitectinc.ca & REID AND DELEYE CONTRACTORS LIMITED 4926 Hwy 59 South, P.O. Box 272 Courtland, Ontario NOJ 1E0 bill@reid-deleye.com JANUARY 14, 2016 January 14, 2016 Municipality of Bayham P.O. Box 160 9344 Plank Road Straffordville, Ontario NOJ 1Y0 Attention: Mr. Paul Shipway—Chief Administrative Officer Regarding: Master Planning and Cost Estimates for the Straffordville Community Centre, Municipality of Bayham Dear Mr. Shipway: We are pleased to present our completed Planning and Cost Estimate report for refurbishment of the Straffordville Community Centre, Municipality of Bayham. The Consultant Group consisted of Darryl Twynstra of Centric Engineering Corporation, Guy Bellehumeur of GB Architect Incorporated, and Bill Owen of Reid & Deleye Contractors Limited.This group met at the site and performed an audit walk thru of the premises on December 21, 2015.This examination was completed based on what was visible, that is,there was no destructive investigation made. Our comments are generally limited to vantage points that were readily accessible. Some comments and work items have been reiterated from previous reports provided to us by the Municipality, some based on Staff comments received during the course of this audit and previous audits, and mostly based on the findings of the Facilities Audit (tab number 3) provided by Centric Engineering Corporation, dated November 28, 2014. This report did not identify any costs related to the production of a "Designated Substance and Hazardous Buildings Materials Audit" to identify the presence of any potential lead, asbestos, and the like. We recommend that a qualified company be retained by the Municipality to investigate the site and to produce a written report on their findings. Additional abatement costs may arise at that time, and could be a "found" condition during any physical demolition exercise by a General Contractor. Our goal was to provide an itemized list of required work, but based on need and priority. We were given a mandate to not exceed a preliminary budget of$500,000.00, using a Class "B" pricing exercise. Our approach was this: 1) address any items that are needed to ensure that the current C.B.O. order could be released, thus allowing immediate use and occupancy of the building and grounds. For example, correcting the potential hazard presented by the current ceiling assembly in the Main Hall area. In order to address the problem, additional related work is necessary-for example Hall light fixtures and the main HVAC ductwork need to be removed and replaced. Completion of this work will increase the overall energy efficiency of the building envelop, 2) address any Building Code, Fire Code and life safety issues that exist in and around this building. It is important to note that these items are identified as "existing non-conforming" but are allowed because they are "grandfathered". For example, upgrading exit signage and modifying handrail assemblies, 3) address any work needed to bring the building up to current barrier-free accessibility standards. For example, providing wheel-chair access from the exterior to the Main Hall floor level, replacing door hardware with accessible "wing-handled" devices, and creating wheel-chair accessible washrooms, 4) suggest any"other" miscellaneous work options. For example,fire separating the Basement ceiling, and repairing the water leak in the exterior Basement wall, 5) identify other project related expenses. For example, a general project contingency fund, professional fees, and permit costs. These 5 items are explained on the attached spreadsheet, indicating each specific category of work, individual work items within each category, and estimated costs for each. Two additional backup spreadsheets prepared by Reid & Deleye Contractors Limited are attached.They delineate an in-depth pricing exercise the following work that should be considered: a) lighting fixture upgrades for energy efficiency: we have estimated a replacement value of$64,573.00. This can be reduced to approximately$56,309.00 when the available incentive program credit is applied (see attached), b) exterior metal cladding assembly replacement for energy efficiency: we have identified a replacement value of$59,500.00(see attached). One final work item for consideration is that a new 4-stop interior passenger elevator could be introduced to this building in the amount of(+/-) $110,000.00. An elevator will allow improved accessibility and barrier-free access to the entire Basement and upper floor areas. This is not a Code- mandatory matter. Existing floor plan layouts can be found at the end of this report. We are available to respond to any inquiries you may have. Thank you. I remain, Sincerely, Centric Engineering Corporation C Darryl Twynstra, P.Eng. President Recommendations for Straffordville Community Centre Renovations& Upgrades 1/14/2016 Item Title Description Cost Completion of this work addresses the "hazard"notice and will allow the building to be re-opened. Roof Envelope General builder overhead $ 16,200.00 Rental Lifts required to perform work $ 5,700.00 Demolition/Hoarding required to perform work $ 11,900.00 Floor protection temporary protection work $ 3,000.00 Remove stair safety concern during construction $ 3,700.00 Metal Liner/VB material cost $ 15,400.00 Purlin Insulation material cost $ 3,400.00 Purlin Insulation Install labour cost $ 3,100.00 Roof Insulation material cost $ 2,700.00 Roof Insulation Install labour cost $ 3,100.00 Roofing Standing Seam material cost $ 15,500.00 Seamer Rental required to perform work $ 1,200.00 Roof Install labour cost $ 13,800.00 Eavestrough exterior roof water control $ 3,400.00 Acoustical Ceiling material and labour costs $ 18,500.00 Mechanical remove, paint, reinstall ductwork $ 1,800.00 Electrical light fixture removal $ 2,000.00 Electrical light fixture reinstall $ 2,500.00 Margin contingency $ 19,000.00 Sub-total $ 146,000.00 Provide barrier free accessibility upgrades to entire building-refer to September 2014 report. BF Accessibility Upgrades Cost summary from previous report $ 100,000.00 Upgrade all door hardware "wing-handled" hardware required $ 4,000.00 Sub-total 'L104,000.01 Item Title Description Cost This work is recommended Code&Safety upgrades-refer to November 28,2014 report. Architectural & Exterior steps and rails make good safety hazard $ 20,000.00 Building Code Interior handrails make good safety hazard $ 5,000.00 Remove trip hazard double side door exit problem $ 10,000.00 Fire separation work fire and smoke control $ 2,500.00 Fire separation work fire and smoke control $ 3,500.00 Fire dampers to ductwork fire and smoke control $ 1,500.00 Exit signs new and repair $ 1,000.00 Door hardware adjust to function properly $ 500.00 Remove lock devices double locks not permitted $ 200.00 New 2nd floor exit doors upgrade to rated assemblies $ 4,500.00 Upgrades other exit doors upgrade to rated assemblies $ 5,000.00 ,Adjust 2nd floor windows , maximum 4" opening required . $ 200.00 Electrical Remove air conditioner violates fire separation at stairway $ 800.00 Mechanical Kitchen Hood System adresses fire hazard and fire ratings $ 24,000.00 Sub-total $ 78,700.00 Suggested other work to upgrade overall building systems and assemblies. Repair basement leak , water damage control . $ 25,000.00 New flat roof to addition , existing roof is beyond life expectancy , $ 43,800.00 Ventilation/duct work , increase energy efficiency&distribution . $ 18,000.00 Storm drainage , exterior water control , $ 9,500.00 Fire rate Basement ceiling open wood joist not permitted $ 10,000.00 Sub-total $ 106,300.001 Fees, Insurance, Permits soft costs $ 50,000.00 Contingency Allowance to cover costs of unexpected "findings" $ 15,000.00 Sub-total $ 65,000.00 Total I $ 500,000.00 ( REID & DELEYE CONTRACTORS LTD. GENERAL CONTRACTING, PRE-ENGINEERED BUILDING, DESIGN BUILDING, PROJECT MANAGEMENT 4926 HWY 59 SOUTH, P.O. BOX 272, COURTLAND, ONTARIO NOJ 1E0 Tel 519-688-2600 website: www.reid-deleye.com Fax 519-688-2700 Straffordville Community Center LED Lighting January 12,2016 fixture location approximate quantity ' total cost incentive per incentive total Main Hall 60 Troffers @ 185.00 $ 11,100.00 $ 38.00 $ 2,800.00 Main Hall 30 Recessed @110.00 $ 3,300.00 $ 23.00 $ 960.00 Basement Multi 12 Troffers @$ 185.00 $ 2,220.00 $ 38.00 $ 456.00 Corridors&stairs 12 Troffers @$ 185.00 $ 2,220.00 $ 38.00 $ 456.00 Washrooms 8 Troffers @$185.00 $ 1,480.00 $ 38.00 $ 304.00 Bar&store rooms 8 Troffers @$185.00 $ 1,480.00 $ 38.00 $ 304.00 Main Multi 10 Troffers @$185.00 $ 1,850.00 $ 38.00 $ 380.00 Kitchen 10 Troffers @$185.00 $ 1,850.00 $ 38.00 $ 380.00 Upper Multi 12 Troffers @$ 185.00 $ 2,200.00 $ 38.00 $ 456.00 Exterior 4 wall packs @ 600.00 $ 2,400.00 $ 120.00 $ 480.00 Exit signs 14 exit @ 75.00 $ 1,050.00 $ 15.00 $ 210.00 $ 31,150.00 $ 462.00 $ 7,186.00 Labour to remove old and install new $ 25,000.00 Sub Total $ 56,1 50.00 Incentive $ 7,186.00 Total $ 48,964.00 - Margin 15% $ 7,344.60 Lighting Total $ 56,308.60 l '-'7P REID & DELEYE CONTRACTORS LTD. GENERAL CONTRACTING, PRE-ENGINEERED BUILDING, DESIGN BUILDING. PROJECT MANAGEMENT 4926 HWY 59 SOUTH, P.O. BOX 272, COURTLAND, ONTARIO NOJ 1E0 Tel 519-688-2600 website: www.reid-deleye.com Fax 519-688-2700 Straffordville Community Center January 12,2016 General 6 weeks @ 2700 $ 16,200.00 Rental/lifts 3 lifts 6 weeks scissor $ 5,700.00 Demolition/hoarding R&D $ 11,880.00 Floor protection 7/16 OSB $ 3,000.00 Remove stair Excavator $ 3,700.00_ Metal liner/VB 6154 x 2.50 supply and install $ 15,385.00 Purlin Insulation 6154 x.56 rolled non faced 8"R 28 $ 3,446.00 Puffin Insulation install 6154 x .50 $ 3,077.00 Roof insulation 6154 x .45 rolled one face 3"R 10 $ 2,770.00 Roof insulation install 6154 x.50 $ 3,077.00 Roofing standing seam 6154 x 2.50 $ 15,385.00 Seamer rental 1200 $ 1,201.57 Roofing Install 6154x 2.25 $ 13,846.00 Eave trough 344 lin 10.00 $ 3,440.00 Acoustical ceiling 6154 sq ft @ 3.00 standard tile $ 18,462.00 Mechanical Reinstall duct $ 1,800.00 Electrical Remove lights $ 2,000.00 Electrical Reinstall existing light fixtures $ 2,500.00 Sub Total $ 126,869.57 Margin 15% $ 19,030.44 Total $ 145,900.01 $ 145,900.01 REIN & DELEYE CONTRACTORS LTD. GENERAL CONTRACTING, PRE-ENGINEERED BUILDING, DESIGN BUILDING, PROJECT MANAGEMENT 4926 HWY 59 SOUTH, P . BOX 272, COURTLAND, ONTARIO NOJ 1E0 Tel 519-688-2600 website: www.reid-deleye.com Fax 519-689-2700 Straffordville Community Center January 14,2016 Wall Cladding General 3 weeks @2700 $ 8,100.00 Rental/lifts one zoom lift 3weeks $ 2,400.00 Demolition/hoarding R&D $ 5,000.00 Floor protection Roof protection $ 300.00 Metal liner/VB Repair/replace V/B $ 1,200.00 Purlin Insulation 5400 x.56 $ 3,024.00 Purlin Insulation install 5400 x.50 $ 2,700.00 Roof insulation 5400 x.45 $ 2,330.00 Roof insulation install 5400 x.50 $ 2,700.00 Roofing standing seam Cladding 5400 x 2.00 $ 10,800.00 Roofing Install Cladding install 2.25 $ 12,150.00 Electrical Remove/replace lights $ 750.00 Sub Total $ 51,454.00 Margin $ 8,046.00 Total $ 59,500.00 gk (1) ,1J U a K z Z 00 W O w 0 - - - z a N N } O 1�� r o O T It WOMEN'S W/C F U .X)-- w i gk architect*,U 2 2 DN UNEXCAVATED FLAT ROOF BELOW 0 430 ONTARIO STREET LOWER MULTIPURPOSE I- v) STRATFORD,ONTARIO. N5A 3J2 ROOM 7 PHONE(519)272 0073 FAX(519)272 1433 Ed B.F W/CTh) m a I® 0 I z U Z a w JAN U N �� � I I I a 71a 7" .,, MECHANICAL MEN'S W/C a �1 a a _ - 1 [ ,..---)L z UP ��J DN o a o _ DN UP C � � � Z o 5 a 0 T w "Guy R.Bellehumeur,B.Arch.,OAA,MRAIC, a Principal Architect of GB ARCHITECT INC.is the PI r M > designer for this project with respect to all architectural STORAGE — 17 PI work identified on this drawing sheet. The Ontario BASEMENT MULTIPURPOSE UP - WOMEN'S W/C UPPER MULTI-PURPOSE ? Association of Architects has assigned ROOM ROOM. Guy R.Bellehumeur&GB ARCHITECT INC. BCDN = ® 0 ® KITCHEN = 4217U I o as per requirements of the Ministry of Municipal 10 r I _ ❑�- DN o Affairs&Housing Bill 124." y0 DN - BAR UP a ce m 1 0 -= 4 i- - —I I I I i, a I 1I z The Architect above has exercised responsible control i with respect to design activities. The Architect's seal w number is their BCDN number. E 0 0 x I- n a J J a a Z a N W a 0 0 W J m `c J a a a Li w x o O w a 0 U Z a J_ 0 m 0 c7 H Z O UNEXCAVATED AUDITORIUM OPEN TO BELOW w x I- U_ 0 en z O m w w W g 0 O z a m 0 U U I- a STRAFFORDVILLE 0 a w x COMMUNITY U mui J CENTRE J a 2 en Y 56169 HERITAGE LINE o STRAFFORDVILLE, ONTARIO J PRINT DATE: January 14, 20 I G o DATE: January 14, 20 I G a U W DRAWN BY: A.M.M a STAGE N K CHECKED BY: G.R.B. c7 I SCALE: I/8"= I '-0" 3 (-7 i r' `' p PROJECT No.: 1555 Z 0 z 00 Z Qo tal CO EXISTING PLANS N M V) Z(5 a 0 Vi oz 1 EXISTING BASEMENT /2 EXISTING FIRST FLOOR 3EXISTING SECOND FLOOR 3 0 A2 1/8,>=1 '-0" A2- 1/8"=l '-0" A2. 1/8"=l '-0" U -0 Z O a INAYHAdi? IL, • REPORT o eir CAO -Ppurtunity Is �o�► TO: Mayor & Members of Council FROM: Paul Shipway, Administrator DATE: January 21, 2016 REPORT: CAO-03/16 SUBJECT: 2016 FINANCIAL ASSISTANCE APPLICATIONS BACKGROUND Annually the Municipality of Bayham provides opportunity for organizations to request financial assistance from the Municipality. For the 2016 Financial Assistance Program `Notice of Opportunity for Application' was disseminated on October 9, 2015 and the application period closed on December 11, 2015, with staff conducting follow up for any non-submissions. A list of correspondence recipients is attached hereto as Appendix 'A'. A summary of the 2016 Financial Assistance Applications are attached hereto as Appendix 'B'. DISCUSSION In 2015 the Municipality budgeted for$10,000 of financial assistance. The ledger line indicates the Municipality provided $9,221.06, prior to year-end adjustments. In actuality, the Municipality provided approximately $15,000 worth of financial assistance in the form of fee waivers and in-kind (staff time) services. In considering the provision of financial assistance in 2016 staff wanted to confirm Council was aware of the 'soft costs' to providing financial assistance in the form of revenue reduction and in-kind services. RECOMMENDATION 1. THAT Report CAO-03/16 re 2016 Financial Assistance Applications be received for information; 2. AND THAT Council provide staff direction. Respectfully Submitted by: Paul Shipway CAO 2016 Municipal Assistance Contact Mailing List Straffordville Giants Mens Fastball Team c/o Stephen DeBlaire Port Burwell Lakers c/o Don Nevill Lighthouse Gospel Church c/o Ben Reddekopp St. Luke's Anglican Church Guild c/o Arlie Barzo Tillsonburg&District Multi-Service Centre c/o Maureen Vandenberghe Very Interested Parents(V.I.P's)Pt Burwell PS c/o Kristine Preszcator Port Burwell Firefighters Association c/o Kevin Baker,President Bayham Community Policing Committee c/o Lew Acre Photographers of the Otter Valley c/o Bruce Bolin Vienna Lions Club c/o William Gheysen Masonic Hall Temple Club c/o Ed Ketchabaw, Secretary Periscope Playhouse c/o Grahame Notman Port Burwell Historical Society Canada Day Celebrations Parade c/o Chuck Buchanan 1st Straffordville BPSC Ontario c/o Mary Fisher,Group Scouter Otter Valley Naturalists c/o Joe Stephenson SERVE Parents' Assoc./Straffordville P.S. c/o Morgana Abbey-Cole Straffordville Firefighters Association c/o Matt Delaere Aylmer&East Elgin Agricultural Society c/o Elaine Earhart, Secretary/Manager Ontario Early Years Centre—Outreach Programs c/o Carolyn Zwicker RC Legion Br. 524 Port Burwell c/o President Edisonfest Committee c/o Lynda Millard Straffordville Community Committee c/o Rose Gardner,Chairperson Vienna Lioness Club c/o Fran Csinos,Treasurer Eden&Area Community Centre c/o Jim&Kim Tait Pt Burwell/Bayham Horticultural Society c/o President Bayham Beachfest Committee c/o John Kirby Straffordville Santa Claus Parade Committee c/o John Kirby Port Burwell Santa Claus Parade c/o John Kirby Straffordville Public School c/o Richard Auckland,Principal Port Burwell Public School c/o Linda Westaway,Principal Bayham Historical Society c/o Bruce Bolin Grade 8 Grad Committee(Straffordville PS) c/o Diane DeBlaire Bayham United Church Missions&Outreach c/o Jean Taylor Elgin County Plowmen's Association c/o Dave Cryderman Bayham Community Initiatives Attn:Paula Vereecken Elgin St. Thomas Public Health c/o Erica Arnett Municipal Assistance Applications Summary-2016 January 2016 (as amended) Applicant Purpose of Assistance $Request Fee Waiver Staff Support Facility Use Other Notes 2015 Support Provided To help fund program w/canoe&tent repairs,purchase new tents,camps, 2015 Revenue& No application submitted since 1st Straffordville BPSC(Scouts) outings&trips(ie.Alberta 2016&Ireland $ 5,000 -- -- -- -- Expenses form provided 2013 2017),&assist keeping costs down for registering youth&families To assist in purchasing bleachers for the 2014 Year End Report& Aylmer&East Elgin Agricultural fairgrounds when hosting 2 events for the Financial Statement Soc. Aylmer community.Signs/plaques of all $ 1,000 provided(own)+ $0 donaters will be placed Information"es for new bleachers To enable group to continue to hold Use of VCC for monthly mtgs, Yes VCC for 10 mthly mtgs meetings in order to collect/share history VCC for 10 monthly meetings(dates storage to remain at Edison (dates attached)+continuing2015 Revenue& Bayham Historical Society with community+acquire&preserve -- attached)-SCC preferred if/when -- __ Museum but no new items will storage of records&artifacts at Expenses form provided artifacts relating to Bayham and available Edison Museum be accepted for storage+use surrounding area of Municipal sign. To assist with financial&insurance Assist w/set-up @ east beach(4- New committee.Financial (Prey Optimist's)2014&2015 support associated with the annual 5 hrs),beach cleaned,errect Staff to arrange for portable activity information+ grant$1500.Staff support for Beachfest Committee community festival'Beach Fest'(formerly -- -- snow fence,road barriers, Yes-East beach washrooms+hand washing Events listing& setup of east beach,cleaning stations.Also requesting of beach,extra garbage cans, 'Tub Daze')July 29-31/16 in order to provide extra picnic tables& insurance support. Notification of Special picnic tables,arrange port.w/r keep the costs down for all that attend. garbage cans Event forms provided &h/w stn(up to$700) To assist with the annual Pt Burwell Santa Port Burwell Lighthouse for New committee.Financial (Previously Straffordville Staff support for traffic control& Lioness)Staff support for Beachfest Committee (Pt Claus parade(Dec 3/16)in providing a families to have treats& activity information+ Burwell Santa Claus Parade) safe parade&reception for kids to meet -- -- road closure for Santa Claus refreshments&for children to Assistance for potential insurance Events listing&Road traffic control&road closure+ Santa at the Lighthouse parade meet with Santa Closure forms provided liability insurance coverage on County road for Santa Parade (Previously the Optimist's) To assist with the annual Straffordville Staff support for traffic control Straffordville Fire Hall for New committee.Financial Santa Claus parade(Dec 10/16)in Staff support for traffic control& &road closure+liability Beachfest Committee families to have treats& activity information+ providing a safe parade&reception for -- -- road closure for Santa Claus Assistance for potential insurance insurance coverage on County (Straffordville Santa Claus Parade) kids to meet Santa at the Straffordville Fire parade refreshments&for children to Events listing&Road road for Santa Parade.Use of Hall meet with Santa Closure forms provided Straffordville Fire Hall after parade for up to 2 hrs. Vienna CC(upper)for 10 monthly Provided Revenue& Use of VCC for 10 monthly Eastern Star To assist with providing miscellaneous _ mtgs-1st Tuesday of the month(Sept -- Yes-Vienna CC -- Expenses Statment+ meetings+whole hall for 1 community support June) 2014/15 financial report other event(cleaning charges apply) Page 1 Municipal Assistance Applications Summary-2016 January 2016 (as amended) Applicant Purpose of Assistance $Request Fee Waiver Staff Support Facility Use Other Notes 2015 Support Provided PW to deliver/place 25 extra Yes-Use of Vienna Memorial Use of municiapl sign to advertise 2015 Statement of Grant-$1500+Use of Vienna To assist with bringing the community picnic tables,6-8 safety cones,2- Park(1 day prior set-up)+ event&inclusion of event in any Revenue&Expenses Memorial Park(+Fee waiver together through this family event&raise Possible use of the Vienna Comm Ctr 3 barricades+extra garbage Possible use of the VCC(n/c Municipal advertising& provided(financial for of VCC as back-up)+ Edisonfest Committee funds for New Edison Museum Building $ 1,500 (whole hall)for back-up in case of bad cans to Vienna park(1 day prior) for cleaning fees-back-up in promotional materials+access to information also on file at picnic tables,extra tables& Fund.Grant to be used to hire entertainers, weather for June 4/16 +office staff to arrange for 2 port. case of bad weather for June open hydro panels in pavillion& Municipal Office)+ chairs from VCC,safety cones, bouncers&supplies for event w/r&1 (add'I)h/w stn+1st Aid 4/16)+Use of a few tables& park+use of marking wheel& Notification of Special add.garbage cans+2 w/r&1 provided by Fire Dept chairs from VCC spray paint from PW Dept Event form h/w stn(value$310) To assist with the expenses for 2013-$200 Elgin County Plowmen's Assoc showcasing the 2016 Elgin County Plowing $ 200 -- -- -- -- 2014 Year End Financial 2014-$0 Match Sep 10/16 (ie.advertising,prizes, report provided(own) security etc.) 2015-$0 To assist in reducing costs for facility rentals for club to be able to provide public VCC for monthly mtgs-2nd Monday Yes-VCC for monthly VCC for monthly meetings Otter Valley Naturalists education,active involvement&promote -- in the month (Sep-June)+ -- meetings(Sept-June)+1 -- Statement of Revenue& (Sept-June)+1 other event community respect in matters relating to December potluck dinner other event(December) Expenses provided (Potluck dinner in December) our natural environment In the process of acquiring the Sid Shelly Requesting fee waivers for building Scout Hall which requires extensive 2012-VCC fee waiver permit&site plan applications(est. renovations.Necessary financing has 2015 Balance Sheet 2013-$1500 Periscope Playhouse already been secured.Requesting fee -- $2500)to help offset renovation costs. -- -- -- provided(own) 2014-$0 waivers for building permit&site plan Subject to the closing of the purchase 2015-$0 applications to offset the renovation costs. of the Scout Hall. To assist in providing a venue for the POV group to be able to promote interest& Yes-SCC or VCC for the last 2015 Statement of VCC fee waiver for monthly Photographers of the Otter Valley encourage appreciation&understanding inUse of either Community Centre(SCC -- Monday of each month(dates Revenue&Expenditures meetings(cleaning charges (POV) photography within the Otter Valley region preferred)for monthly mtgs. &also for interested photographers to provided). form provided apply) share their knowledge&images PW staff assistance to water all Use of municiapl sign for cement planters&flower beds advertising fundraising events. PW assistance to move throughout Pt Burwell at the Also 12-18 garbage tags to To encourage community spirit& cement planters in Port Port Burwell/Bayham Horticultural same time PW staff waters dispose of garbage&dead No Revenue& Societybeautification of Pt Burwell/Bayham&to — hanging baskets(duringJune, foliage when cleaningout planters Expenditures provided Burwell if/as required. Use of teach adult&youth about horticulture July,August&September). &flower beds from the winter p p municipal sign for advertsing Planters can be moved for better (Members have been using their fundraising events. convenience if necessary. own personal tags up until now. Grant to be used to help restore&rebuild 2011-$350 Ship's Wheelhouse which is being donated Fee waiver for any permits that are 2014&2015 Income& 2012-$350 Port Burwell Historical Society as an artifact to the Marine Museum.Also $ 500 required to complete Ship's -- -- -- Expense Report(own)+ 2013-$0 fe waiver for any permits that may be Wheelhouse project. copy of Constitution 2014-$0 required to accomplish the end result. 2015-$0+fee waiver for building permit Page 2 Municipal Assistance Applications Summary-2016 January 2016 (as amended) Applicant Purpose of Assistance $Reauest Fee Waiver Staff Support Facility Use Other Notes 2015 Support Provided 2014&2015 Income& $1100 grant+use of gazebo, Yes-Canada Day parade road Parade insurance coverage+ Expense Report(own)+ cenotaph&Marine Museum Port Burwell Historical SocietyTo assist w/the cost of conducting a road closure,staff assistance& Event Listing&Road parking lot, parade traffic - closure 11 am-1:30 pm from Yes-Use of gazebo,cenotaph parade,ie.food,advertising,equipment -- -- portable washrooms Closure form provided control/equipment&street 'CANADA DAY'parade rental/supplies,entertainment etc. legion to cenotaph+traffic &Marine Museum parking lot to be made byincl.mapof parade closure,arrange for portable PP control&equipment (arrangements ( 9 municipal staff) route)+copy of w/r+liability insurance Constitution coverage on County roads Requesting exemption of property taxes+ Yes-Staff support for No Revenue&Expenses Property Tax exemption(up to Port Burwell Legion-P.B.Br 524 Staff support with road closure&traffic -- -- Remembrance Day parade road -- information provided+No $2000)+staff support for road control for Remembrance Day parade Nov closure&traffic control(legion to Event listing or road closure&traffic control for 13/16 cenotaph)Sunday Nov 13/16 closure forms provided Remebrance Day Parade Grant used to assist a non-profit men's Use of Pt Burwell ball Use of Pt Burwell baseball diamond,incl.food booth,w/r fastball team in replacing the old bleachers Use of Pt Burwell baseball park&fee 2015 Statement of park,lights&amenities for facilities(all to be maintained Port Burwell Lakers &purchasing new ones(approx.30 $4,000 waiver for the use of lights for games -- -- Revenue&Expenditures seats/side)Team willing to contribute &practices as needed(May-Sep) games&practices as needed form provided by users)&lights for $1000 toward cost (May-Sept) games/practices(fee for lights to be paid in advance) VCC(basement with kitchen) To assist St Luke's church to be able to Yes-Vienna CC&Vienna Permission to sell food at Vienna Event listing forms for 2 penny sales+funeral St.Lukes Anglican Church Guild help serve the community with funeral — VCC fee waiver(2 events-Penny -- Memorial Park(during Memorial Park during Edisonfest provided-Financial luncheons as needed+ lunches sales)+funeral lunches as req'd Edisonfest) (June 4/16) Report to follow soon Vienna Memorial park for 1 event $1500 Grant+Fee waiver for Watermelonfest-grounds prep use of Straffordville Park+ SCCNCC(depending on availability- (incl.cleaning of SCC cement SCCNCC w/parking lot, grounds&parking lot for Assistance with facility,staff&financial SCC preferred),parking lot,cement cement pad(SCC)&grounds- Use of Municiapl Sign&other 2015(own)Income& Watermelon Fest(+up to 12 support towards costs of annual pad(SCC)&grounds-Aug 27/16 for pad if used),install&remove Aug 27/16 for WatermelonFest publicity(ie.Municipal website& Expense statement+ extra events&1-2 monthly banners,parade traffic control; Watermelon Fest(Aug 27/16) Also assist WatermelonFest(Aug 26 set-up)+ (Aug 26 set-up)+use of brochures etc.)for advertising Road Closure form for mtgs),extra garbage bins, assist with arranging portable w/r with costs for improvements&flowers for use of SCCNCC up to 12 times for SCCNCC up to 12 times for fundraising events. Watermelonfest pararde parade traffic control&road Straffordville Community Committee communityparkette. (*Grant allocation $ 3,000 otherpossible fundraisingevents facilities,extra garbage cans& other fundraisingevents+use Assistance w/Parkette (mapincl. +Events closure+liabilityinsurance ) $1500-2000 for Watermelonfest(increase (some dates provided-others TBA)+ dumpster&additional picnic of SCCNCC 1-2 times/month flowerbeds(ie.watering,planting Listing form(4 sheets-8 coverage,prep of park(+ in costs for tents).+ $1000 for Parkette use of SCCNCC 1-2 times/month for tables. Parkette-Assistance w/ for meetings+use of etc)+install&remove Xmas events-others TBA) cement pad),$800 for portable flowers&improvements) meetings+use of SCCNCC every flowerbeds(ie.watering,planting SCCNCC Wednesdays for lights provided w/r,extra picnic tables,install Wednesday for weekly Bingos. etc)+install&remove Xmas weekly Bingos. &remove street banners& lights Xmas lights at parkette+ Municipal sign for events To provide support for group to train, 2015-Use of Straffordville practice,play&teach the principals of Fees waived for the use of the main Liability insurance Park front ball diamond, baseball with children from the community baseball diamond&lights in provided.No Financial including lights for games& Straffordville Kids Christian ages 8-14.Also allows youth to get -- Straffordville(Thurs&Fri 6-9:30 pm) __ Yes-Straff.Baseball diamond Use of storage sheds for both statement provided. practices,subject to advance Baseball League +use of lights @ no charge diamonds involved in doing volunteer work in the from April 30th to Sept 3rd+use of Supported through payment for use of lights. community.Past years have been very storage sheds for both diamonds sponsors. Diamond to be maintained by successful. users. Page 3 Municipal Assistance Applications Summary-2016 January 2016 (as amended) Applicant Purpose of Assistance $Reauest Fee Waiver Staff Support Facility Use Other Notes 2015 Support Provided To assist the Straffordville PS&SERVE SCC/VCC(depending on availability- ParentsSERVE Parent's Association/ Assoc by providing the Grade 8 SCC preferred)for 1 event(Gr 8 Yes-SCC or VCC(depending New group(just opened VCC/SCC fee waiver for up to Straffordville PS students&theirs parents a place to hold --Graduation June 28/16)+possibly on availability-SCC preferred) new account)Financials 2 events fundraisers for a year-end trip&their other fundraising events(dates TBD) available upon request graduation ceremony June 28/16. Grant applied to Bayham residents Requesting$621 toward Adult 2012-$0 receiving MSC assistance(ie.Adult -- -- Basic Literacy for Bayham 2013/14 Budget 2013-$500 Tillsonburg Multi-Service Centre -- Literacy/Skills,Comm.Counselling; $ 621residents receivingassistance presentation provided 2014-$0 Employment Support Services) through MSC 2015-$0 VCC Den w/Kitchen-10 mthly mtgs To assist group with raising money through VCC den w/kitchen-10 misc community support&fundraisers for (3rd Monday Sep-Jun)+1 event Sep/14-Jun/15 Statement monthly mtgs+1 event(whole up/downstairs(Apr 19/16)w/prior of Revenue&Expenses Vienna Lioness community projects(eg.Schools,Food -- -- Yes-Vienna CC -- hall)+1 event(downstairs night setup&1 event downstairs(Sep form&2014/15 Donation Bank,Womens Shelters,Fire Donations 28/16)w/prior night setup+other listing provided only)both w/prior night set-up etc) possible events (not incl.cleaning charges) VCC-21 mtgs(2/mth)2nd&4th NO cleaning charges apply for 2015 Bank Statements VCC den w/kitch for 21 mtgs Monday Sep-Jun(kitchen occas.)+3 mthly mtgs when not using (Lottery&Trust)+list of +whole hall w/kitchen(4 Vienna Lions Club Misc.Community support -- events upstairs w/kitchen&1 events -- Yes-Vienna CC kitchen as they clean their own dates for use of VCC events)+basement no kitch(3 downstairs(no kitchen)+3 other Lions Den,d/s bathroom& provided events)+cleaning charges possible events remove their own garbage Total $ 10,821 Page 4 ir,xymtivz sroir.% REPORT o �y CAO 4-Purtunity Is�col* TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: January 21, 2016 REPORT: CAO-04/16 SUBJECT: COMMUNITY ENERGY PLAN — FCM MILESTONES FRAMEWORK BACKGROUND On December 3, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT AMO Policy Update re AMO and UQM to Collaborate on Climate Action be received; AND THAT correspondence be forwarded to Premier Wynne advising that the Municipality of Bayham supports the collaboration on climate action of the AMO and UQM and is calling on the provincial government to work in partnership with local governments and: • give municipalities adequate, stable and long-term funding resources to invest in greenhouse gas reduction initiatives in our communities such as public transit and active transportation, public and private building energy efficiency; water conservation, planning development and other programs; • recognize municipal projects that reduce greenhouse gases for offset credits in Cap and Trade programs; • provide dedicated funding for climate change adaptation to help municipalities provide resilient infrastructure to keep our economies and communities functioning and productive; • and provide tools to help facilitate and transfer knowledge regarding greenhouse gas reduction and climate adaptation projects. On December 17, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-92/15 re Community Energy Plan — FCM Milestones Framework be received for information. AND THAT staff be directed to further investigate a combined Community Energy Plan — FCM Milestones Framework and report back to Council with potential costing and a plan forward. The two proposals which the Municipality obtained, via direct request, are attached hereto as Appendix 'A'. The proposals are as follows: Proponent Phase 1 -Application Phase 2 - Project IBI Consultants $2,500+HST +(max. $250 $30,000 +HST + (max. $1,500 disbursements) disbursements) Durham Sustainability $6,000+HST $84,000+HST DISCUSSION Through monitoring of the Federal and Provincial Governments, the actions the Association of Municipalities of Ontario (AMO) and the correspondence which is appearing on the Municipal Agenda it is evident that the Environment, Climate Change and Action is a key priority area for all levels of government. The situation in 2015 pertaining to the Environment, Climate Change and Action is similar, from staff perspective, to that of the Asset Management discourse of the Federal Government, Provincial Government and AMO of the 2009-2013 time period. A time period which eventually required all municipalities to construct and adopt Asset Management Plans and various other Asset inventory Plans. The Municipality of Bayham completed said works in 2013 on the Municipality of Bayham Asset Management Plan. The Asset Management Plans have now become a requirement prior to receiving funding for infrastructure assets. Through assessment of the Capital and Operating Budget it is evident that the Municipality has limited funds to invest outside of key asset categories including in Environmental Plans or versions of Economic Development. However at the same time, the 2014 Municipality of Bayham Economic Development Opportunities & Initiatives Plan outlined the following: 1) Bayham's success however, is contingent on having the needed resources and leadership to move its economic agenda forward. ...Bayham must look for regional assistance in promoting and capitalizing on the potential offered by Port Burwell— both in the attraction of visitors and residents and level available economic development and planning tools to foster local business development within Bayham's commercial cores— Vienna and Straffordville. 2) There is a growing trend towards branding of a community's economic development effort to more effectively market a jurisdiction to business, industry or future residents/employees. Bayham needs to more effectively engage and inform business and industry on local and regional economic development activities and programming, while at the same time profiling the current range of business and investment activity across the community. Further, the 2014 the Municipality of Bayham Economic Development Opportunities & Initiatives Plan specifically outlined the importance of capitalizing on the niche economic strength clusters which the Municipality already possesses by the following means: 1) The need for focused attention on enhancing the quality of place, vibrancy and aesthetic appeal of Bayham is a key consideration in the attraction of residents, visitors and business investment. As a municipality of 7,000, Bayham has a limited asset base in terms of clusters of employment or industrial activity with its two traditional commercial cores in Vienna and Straffordville; ... As such, it is important that Bayham target placemaking efforts to enhance the community's quality of place experience. Moving forward with a Community Energy Plan & FCM Milestones would potentially, preemptively satisfy potential upper government legislative requirements and directives, while at the very least signifies the progressive nature of the Municipality of Bayham pertaining to the Environment, Climate Change and Action in an effort to build upon the current economic strengths of the Municipality of Bayham and provide `focused attention on enhancing the quality of place, vibrancy and aesthetic appeal of Bayham'. In order to move forward the Municipality would be required to pass the following resolution to qualify for FCM funding: WHEREAS the International Panel on Climate Change (IPCC) concludes in its 2007 Fourth Assessment Report that "there is new and stronger evidence that most of the warming observed over the last 50 years is attributable to human activities"; WHEREAS the IPCC concludes that human influences on the climate have likely contributed to a rise in the sea level during the latter half of the 20th century, changed wind and temperature patterns, and likely increased the risk of heat waves, the area of land affected by drought since the 1970s, and the frequency of heavy precipitation; WHEREAS the IPCC Special Report on Emission Scenarios (SRES, 2000) projects an increase in global greenhouse gas (GHG) emissions of 25 to 90 per cent between 2000 and 2030; WHEREAS the IPCC observes that warming resulting from human influences could lead to some abrupt or irreversible impacts, depending on the rate and magnitude of climate change; WHEREAS the IPCC anticipates the following impacts from climate change over the next century for North America: • Decreased snow pack, more winter flooding, and reduced summer flows resulting from warming in western mountains, exacerbating competition for over- allocated water resources; • Increased aggregate yields of rain-fed agriculture by five to 20 per cent, but with important variability among regions; and major challenges for crops that are grown close to their highest suitable temperature or that depend on highly used water resources; • Increased number, intensity and duration of heat waves for cities that currently experience them, creating potential for adverse health impacts; and • Increased stress on coastal communities and habitats as a result of the interaction of climate change impacts and development and pollution; WHEREAS GHGs (e.g. carbon dioxide, methane, nitrous oxide), released from burning coal, oil and natural gas and from cutting trees and clearing land for agriculture and development, are the primary cause of climate change; WHEREAS the World Mayors and Municipal Leaders Declaration on Climate Change 2005 asserts the need for joint authority and global action on climate change; WHEREAS municipal investments in building retrofits, community energy systems, water conservation, renewable energy technologies, waste reduction, landfill gas capture, fleet management, public transit and other sustainable measures reduce operating costs, help maintain community services, protect public health and contribute to sustainable community development while cutting GHG emissions contributing to climate change; WHEREAS the Federation of Canadian Municipalities (FCM) and ICLEI—Local Governments for Sustainability have established the Partners for Climate Protection (PCP) program to provide a forum for municipal governments to share their knowledge and experience with other municipal governments on how to reduce GHG emissions; WHEREAS over 200 municipal governments across Canada representing more than 75 per cent of the population have already committed to reducing corporate and community GHG emissions through the PCP program; WHEREAS PCP participants commit to working toward reducing GHG emissions in municipal operations by a suggested target of 20 per cent below 2000 levels, and a suggested target of six per cent below 2000 levels in the community within 10 years of joining the PCP program; WHEREAS the PCP program is based on a five-milestone framework that involves completing a GHG inventory and forecast, setting a GHG reduction target and vision, developing a local action plan, implementing the plan, and monitoring progress and reporting results; BE IT RESOLVED that the Corporation of the Municipality of Bayham communicate to FCM its participation in the PCP program and its commitment to achieve the milestones set in the PCP five-milestone framework; BE IT FURTHER RESOLVED that the Corporation of the Municipality of Bayham appoint the following: a) Corporate staff person Paul Shipway, CAO (519-866-5521) b) Elected official Paul Ens, Mayor (519-866-5521) to oversee implementation of the PCP milestones and be the points of contact for the PCP program within the municipality. CONCLUSION The general work plan, should Council proceed, would have two key components outlined above being: 1) Consultant Complete a. FCM Green Municipal Fund — Plan Grant Application b. Province Community Energy Plan Application The purpose of this is that the two projects are similar (FCM PCP Milestones 1-3 and Community Energy Plan) and by doing this the project has the potential to be 100% funded. If not approved in both programs Council can consider moving ahead with partial funding at said time. 2) Consultant complete the required research and plans to satisfy the requirements of both programs. Should Council determine proceeding is the appropriate avenue, the application portion of the program could be funded from the Working Capital Reserve, the Waste Reserve or the Environmental Reserve. It is evident the Municipality of Bayham cannot undertake economic development activities in the same manner as Municipalities which have large amounts of discretionary funding. As a result the Municipality must explore creative methods to showcase `progressive thinking' in the Municipality and speak to those groups and persons looking for `environmentally concise municipalities' in an effort to build upon the current economic strengths of the Municipality of Bayham and provide `focused attention on enhancing the quality of place, vibrancy and aesthetic appeal of Bayham'. RECOMMENDATION 1. THAT Report CAO-04/16 re Community Energy Plan — FCM Milestones be received for information; 2. AND THAT Council provide staff direction. Respectfully Submitted by: Paul Shipway CAO INFRASTRUCTURE -16011.4,4,1 IBI '► cfir p'b�rruoiry 106 Proposal Grant Applications and Preparation 1 . A Local Action Plan; and Municipal Energy Plar Federation of Canadian Municipalities Green Fund Ministry of the Environment and Climate Change Submitted to Municipality of Bayham by IBI Group January 1,2016 r�• IBI GROUP I B I 2London03-3513 ON OxforN6Hd 5tra1T3etCanadwart a tel 5 i 9 47z 7325 fax 51 a 472 9354 p II iEigroup.com January 5, 2016 Paul Shipway The Municipality of Bayham P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ON NOJ 1Y0 Dear Mr. Shipway: GRANT APPLICATIONS PROPOSAL Attached is our proposal for the preparation grant applications and undertaking a Local Action Plan and a Municipal Energy Plan as set out by the Federation of Canadian Municipalities and the Ontario Ministry of the Environment and Climate Change. Please contact me or this office should you have any questions on the proposal. We look forward to working with the Municipality on this project. Regards, IBI GROUP /AOP /&71 se H- Ind' P.Eng. /76,-e- William Poi, MCIP, RPP. Offic: Lea. Senior Planner Attachment 1131 Group is a grump of firma providing professional services and is affiliated..ith IBI Groep Arehitezts IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Municipality of Bayham Table of Contents 1 Introduction 1 2 Project Tasks 2 2.1 Federation of Canadian Municipalities (FCM) - Green Municipal Fund Application2 2.2 Ontario Ministry of the Environment and Climate Change (MOECC)— Municipal Energy Plan Program Application 2 2.3 Local Action Plan and Municipal Energy Plan Tasks 2 3 Budget and Schedule 3 3.1 Budget 3 3.2 Schedule 3 4 Study Team 4 Appendix A— Resumes 1 January 1,2016 IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Municipality of Bayham 1 Introduction This proposal is submitted in response to a request by the Municipality of Bayham to complete two tasks: • Prepare and submit two grant applications by IBI Group to the Canadian Federation of Municipalities to complete a Local Action Plan; and to the Ontario Ministry of the Environment and Climate Change to complete a Municipal Energy Plan for the Municipality. • When the grant applications are confirmed IBI Group will proceed to undertake the two reports. The Local Action Plan being Milestone 3 of the Partners for Climate Protection (PC); and the Municipal Energy Plan as set out in the program requirements. Bayham is undertaking these studies to: • Demonstrate the progressive approach of Bayham regarding renewable energy production; energy conservation; and GHG emission reductions • Enhance green economic growth in the production of renewable energy and opportunities to conserve energy and greenhouse gas emissions (GHG); • Create the qualitative and quantitative baseline information of energy consumption and GHG emissions for use in public and private sector initiatives to reduce these baseline numbers • Provide background data to provide direction to private investors for development initiatives. • Improve GHG awareness through the illustration and description of existing production and consumption patterns • Recommend possible implementation actions for each sector to produce renewable energy; conserve energy; and reduce GHG emissions The scope of the plan will include opportunities for all sectors of the community within the broad context of the built environment land use planning, growth planning and generation and transmission infrastructure. IBI Group has completed extensive projects in the field of energy production, transmission and land use planning. We understand the relationship between the built environment and energy consumption, energy conservation and GHG emissions. In addition we are skilled at public engagement and consultation on municipal issues. In the Municipality of Bayham, we are the land use planning advisors on all matters within the Municipality. Specifically, IBI Group represented the Municipality through the planning approvals for one of the first renewable energy projects in Southern Ontario being Erie Shores Wind Farm. The Municipality has a successful experience with wind energy production and recognizes the economic benefits of renewable energy. These plans will lay the ground work for future investments by the public and private sectors in energy production; energy conservation and GHG emission reductions. January 1,2016 1 IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Municipality of Bayham 2 Project Tasks The project is divided into two main tasks. • Task 1 is the request for funding to undertake the Local Action Plan and Municipal Energy Plan. • Task 2 upon obtaining funding would be to undertake the research, prepare targets and the plan. The second task would not proceed without outside funding unless directed by the Municipality. No Municipal staff are directly involved with the undertaking of the project. The Municipality will provide venues for public meeting; participate in interviews and discussions around energy consumption; and staff will assist in preparing lists of stakeholders for the public engagement process. IBI Group will be responsible for all other tasks. 2.1 Federation of Canadian Municipalities (FCM) - Green Municipal Fund Application 1. Liaise with staff and Council to obtain the required documentation for the application. 2. Assemble the required documentation 3. Prepare and submit the application forms with the required documentation 4. Liaise with FCM staff to ensure timely response to the application 2.2 Ontario Ministry of the Environment and Climate Change (MOECC) — Municipal Energy Plan Program Application 1. Liaise with Council and staff to obtain the required documentation for the application. 2. Assemble the required documentation 3. Prepare and submit the application forms with the required documentation 4. Liaise with FCM staff to ensure timely response to the application 2.3 Local Action Plan and Municipal Energy Plan Tasks 1. Review of tools and resources available from FCM and MOECC 2. Baseline Energy Study—profile of energy consumption, production and distribution; energy consumption data for electricity; natural gas; heating oil; propane; diesel and transportation fuels by sector. 3. Spatial analysis of energy consumption (Energy Mapping)to identify opportunities for energy conservation 4. Prepare estimates of Greenhouse Gas (GHG)emissions resulting from energy consumption January 1,2016 2 IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Municipality of Bayham 5. Milestone 1 —Prepare a draft report Baseline Energy Consumption and GHG Emissions Inventory 6. Stakeholder Engagement 1 —Notify and conduct one public meeting with a complete range of Municipal Council and staff, public sector, and private sector stakeholders to introduce the Local Action\Municipal Energy Plan and a Draft Baseline Energy Consumption and Emissions Report; seeking input into possible targets. 7. Milestone 2 - Using baseline data and stakeholder input draft energy and GHG emission reduction targets for all sectors and forms of energy consumed. 8. Develop a draft Municipal Energy Plan and Local Action Plan for energy consumption and GHG reductions. 9. Stakeholder Engagement 2— Notify and hold a public meeting with all stakeholders on the Draft Plans. 10. Milestone 3 - Draft a Municipal Energy Plan and Local Action Plan - Including energy consumption reduction targets and GHG reduction targets. The Plan will recommend implementation strategies and a monitoring program 11. Stakeholder Engagement 3— Notify and hold a public meeting with all stakeholders to discuss the Draft Municipal Energy Plan and Local Action Plan. 12. The draft plan will be finalized for presentation at a public meeting of Council for consideration and revisions as needed 13. Council will adopt the Municipal Energy Plan and Local Action Plan. 3 Budget and Schedule 3.1 Budget The budget for Task 1, to complete, submit and follow-up on the two applications is $2,500 plus HST and disbursements. Disbursements will not exceed $250.00 The estimated budget for Task 2 to undertake the Municipal Energy Plan and the Local Action Plan tasks: Tasks 1-6 Milestone 1 $15,000 Tasks 7-9 Milestone 2 $ 5,000 Tasks 10-13 Milestone 3 $10,000 Total for Part 2 is estimated to be $30,000 for professional services; plus HST and disbursements not to exceed $1,500. Based on comments from the granting agencies, minor revisions to the tasks and budget may occur. Prior to exceeding this estimate, IBI Group will discuss and changes to this proposal. 3.2 Schedule Applications for grants will be commenced upon authorization by the Municipality and submitted to the respective agencies no later than February 29, 2016. Preparation of the Municipal Energy Plan and the Local Action Plan, Tasks 1-6 will commence no later than one week after written confirmation of grants is received by the Municipality. January 1,2016 3 IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Municipality of Bayham Assuming a May 1, 2016 commencement, the following are target schedule of completion dates for the project. Tasks 1-6 Milestone 1 June 30, 2016 Tasks 7-9 Milestone 2 September 30, 2016 Tasks 10-13 Milestone 3 December 1, 2016 4 Study Team Our primary study team are all members of the London office, and in addition to the core team, IBI Group has professional resources in the Toronto offices of IBI for specialized experience in energy transmission and renewable energy production. JOE HEYNINCK, P.Eng., OFFICE LEAD, will assume corporate responsibility for this project. He has over forty years as a civil engineer. He has experience leading multi-disciplinary teams in completing projects for both the private and public sectors, at the municipal level. WILLIAM POL, MCIP, RPP, SENIOR PLANNER Mr. Pol has over thirty years' experience in land use planning, renewable energy approvals, recreation master planning and land development and construction. He has been involved in over 15 renewable wind and solar energy projects across Ontario including the municipal approvals for the Municipality of Bayham. He is experienced in leading stakeholder engagement projects working with a variety of interests in developing the best fit for the specific planning activity. Mr. Pol will be the project manager for both the applications and completion of the planning project. ROB CASCADEN, P.Eng., SENIOR DESIGN ENGINEER Mr. Cascaden has over eighteen years experience in municipal design, land development and construction. Mr. Cascaden has been involved with sanitary, storm, and water main construction/replacement and restoration works within various existing urban areas in Ontario. With respect to energy projects he was project manager for several wind farms developments in the Municipalities of Bluewater, South Huron and East Durham conducting engineering services for transportation routes, intersection redevelopment and drainage investigation and remedial works. As part of the ongoing works, he has worked closely with the municipalities, public consultation and provincial agencies. JAMES GIBSON, BGIS, GISP, CPT, (London) Mr. Gibson has recent and relevant experience using GIS software to create, manage and analyze municipal infrastructure within a GIS environment. James has an Applied Bachelor's Degree in GIS and is a certified GIS professional through the GIS Certification Institute. As a GIS specialist within the firm working out of the London office, James has provided GIS technical support to offices throughout Ontario on a range of projects and disciplines including engineering, urban planning, renewable energy, transportation and environmental assessments. He has been an integral part of projects for the Municipality of Middlesex Centre, County of Perth, and Town of Erin that have all required the use of his GIS expertise to manage municipal infrastructure assets, determine future growth options, and provide critical data to support Capital Improvement Programs. January 1,2016 4 IBI GROUP PROPOSAL GRANT APPLICATIONS AND PREPARATION Submitted to Click here to enter text. Appendix A — Resumes January 1,2016 IBI GROUP RESUME Joseph A. Heyninck P.ENG. Education Associate, Office Lead B.E.Sc.,(Civil Engineering),University of Western Ontario,1975 Mr. Heyninck has over forty years of experience in the civil consulting Experience field in southwestern Ontario. His involvement in the design and management of a wide scope of projects over this period provides him 2004—Present with a broad base of experience in municipal infrastructure. Through his IBI Group,London,ON,Associate role in managing numerous Class Environmental Assessments, area 1987-2004 Cumming Cockburn Limited,London,ON,Branch servicing studies and construction projects, he has gained a keen Manager understanding of stakeholder interests and the need for effective public, ss7 agency and stakeholder consultation. g y LAVALAVALIN,Maclaren Engineers Inc.,London,ON, Design Engineer Representative Experience 1979-1980 MacLaren,James F.MacLaren Ltd.,London,ON, Design Engineer Municipal—Advisory 1975-1979 Municipality of Middlesex Centre, Infrastructure Design Standards M.M.Dillon Ltd.,Windsor,ON,Design Engineer, Resident Engineer —roadways and transportation; wastewater collection system; wastewater pumping stations; stormwater collection system; water Memberships and Activities distribution system design, grading; and, sediment and erosion control London Development Charges Monitoring Municipality of Middlesex Centre, Ontario: engineering advisory Committee 2001-2006 services, specifically to assist the Municipality in the review and impact London Homebuilders Education Committee, analysis of land development related proposals. Provide 1998-2009 recommendations to Council and staff regarding matters related to Member,American Water Works Association, transportation, storm drainage, water supply, and wastewater collection 1986—Present needs. Board of Directors,Consulting Engineers of Ontario,2004-2007 Town of Strathroy, Ontario: engineering advisory services for the London Chamber of Commerce Municipal review and analysis of municipal infrastructure—works related to both Committee,2005-2006 proposed development activity as well as general capital works Chair,London Chapter,Consulting Engineers of requirements. Ontario,2003-2004 St. Thomas Public Utilities Commission: A variety of projects were Chair,London Consulting Engineers Group,2002— completed involving municipal infrastructure, including: preparation of 2003 impact assessment reports for development proposals, water supply London Homebuilders Board of Directors,1998— analysis and water system modelling, and capital works budget and 2000 planning. CCL/IBI was also responsible for the engineering design, London Chapter,APEO,Executive Member tendering, construction administration, and site supervision components (1987-1994)Chair,1991 of the required infrastructure works. Designated Consulting Engineer Municipal Area Servicing Studies/GIS Municipality Middlesex Centre Infrastructure Mapping: to convert the water, drainage and wastewater infrastructure mapping for the urbanized communities of Ilderton, Kilworth and Komoka to GIS format— Middlesex Centre, Ontario Skyway Industrial Park, Phases 1: Background Land Use Study, Stormwater Management Report and Functional SWM Report, Draft Plan of Subdivision Drawings, Municipal Class Environmental Assessment (Schedule 'B' for the Pottersburg Trunk Sanitary Sewer—London, ON London Airport Industrial Lands Land Use and Servicing Plan, recommendations for industrial land use and development strategy to I Bi � I Page 1—LN/01.2016 ibigroup.com IBI GROUP RESUME Joseph A.Heyninck P.ENG. facilitate growth for 120 hectares immediately west of the London Airport— London, Ontario Friar's Way Finsbury Area Flooding Study, review and analysis of existing City records, drawings, a comprehensive survey of residents to investigate the causes of flooding; field investigations to determine the extent of surcharging and make recommendations for the implementation of remedial measures— London, Ontario Land Development, Site Servicing Sifton Properties, Harrisview, 28 ha residential development, site servicing, lot grading, roadworks, tendering, construction administration and site supervision— Ingersoll, Ontario Greater London International Airport, Industrial Park, the construction of 1500m of light duty taxi- way and 600m of service roads to service approximately 33 large air-side serviced lots— London, Ontario North Lambeth Subdivision, North Lambeth Inc., Three Phases: Gated condominium community; Phase 2 and 3 single detached residential lots, background studies, functional design studies stormwater management pond, green space, traffic calming roundabout: included detail design, tender, construction administration, site supervision and lot grading and final grading certification — London, Ontario Talbot Village, Speyside East Corporation, 240 hectares single residential development included preliminary development servicing studies, sanitary servicing options and water distribution. Design and Construction of temporary pumping station, stormwater management pond, roadworks, site servicing, lot grading, pathways, parkland, agency approvals and permits; external works, tendering, construction administration, site supervision and lot grading certification —London, Ontario Talbot Village Commercial Block, Speyside East Corporation, Site servicing and grading for several commercial blocks including agency approvals and construction—London, Ontario Sykway Industrial Park, Phase 1 and 2, City of London— Preliminary studies to support site servicing, roadworks and stormwater management pond; detail design and construction administration. Final phase included redevelopment of Robin Hills Road and Huron Street intersection and watermain replacement along Crumlin Sideroad— London, Ontario North Lambeth Subdivision— North Lambeth Inc: engineering design studies, site servicing, stormwater management for 10 estate residential lots, 29 single family homes developed as a private gated condominium community—London, Ontario Lambeth Meadows Subdivision, Lambeth Meadows Partnership site servicing for 38 hectares. Phase 1 consists of 100 single family residential lots. — London, Ontario Municipal Development Charges Development Charges—Middlesex Centre, Ontario Development Charges, Town of Strathroy—Strathroy, Ontario Development Charges Background Study Report— Middlesex Centre, Ontario Development Charges—Township of Malahide, Ontario Township of Malahide Development Charges Background Report Area Development Impost Charge Study—Strathroy, Ontario IBI � I Page 2—LN/01.2016 ibigroup.com IBI GROUP RESUME William Pol MPA, MCIP, RPP Education Affiliate Masters of Arts,Public Administration,University of Western Ontario,1992 Mr. Pol has more than thirty years of professional experience in Bachelor of Applied Arts Urban and Regional southwestern Ontario. He currently holds the position of Affiliate Senior Planning,Ryerson University,1980 Planner, IBI Group and is a Professor in the GIS and Urban Planning Certificate,Public Administration Ryerson Program at Fanshawe College London. He was formerly an Associate University,1980 with IBI Group in London leading the Planning Group in municipal Experience planning advisory services, preparation of official plans, community plans and projects, parks and recreation master plans, comprehensive 2011—Present zoning bylaws, planning amendments and draft plans of subdivision. He IBI Group,London,ON,Affiliate is directly involved in approvals under the Planning Act and the 2011—Present Fanshawe College,London,ON,Professor,GIS Environmental Assessment Act. He has given expert testimony for and Urban Planning Ontario Municipal Board hearings on complex municipal and private 2007-2011 issues. He was formerly a Municipal/Planning Advisor with the Ministry IBI Group,Associate,Manger of Planning London of Municipal Affairs and Housing and Senior Planner at the City of London 2004-2006 IBI Group,London,ON,Manager of Planning 2002-2004 Representative Experience Cumming Cockburn Limited(Now IBI Group), London,ON,Director of Planning Municipal Planning Advisory Services 2000-2002 Ministry of Municipal Affairs and Housing,London, • Township of Malahide, Official Plan and Comprehensive Zoning ON,Municipal/Planning Advisor By-law approval 2001-2007 University of Western Ontario,Geography • Municipality of Bayham, Official Plan and Comprehensive Zoning Department,Lecturer By-law 1987-2000 City of London,Senior Planner • Municipality of Dutton/Dunwich, Official Plan and Comprehensive 1985-1987 Zoning By-law City of Peterborough,Current Planner • Township of Wellesley Comprehensive Zoning By-law 1980-1985 F.J.Reinders and Associates,Brampton,Planner • Township of Middlesex Centre Comprehensive Zoning By-law, Peer Review Memberships • Township of Addington Highlands Official Plan and Canadian Institute of Planners(MCIP 1982) Comprehensive Zoning By-law Ontario Professional Planners Institute(RPP 1986) • County of Brant, Official Plan, MMAH approval • Municipality of Lucan Biddulph • Town of Kingsville Community Planning Projects and Plans • Thrift Store Zoning By-law Amendment, Hyde Park Road, London • Restaurant and Market Zoning By-law Amendment,Western Road, London • Townhouse Zoning By-law Amendment, Huron Street, London • W12A Landfill Area Plan, London • Pelee Island Developments Resort Community, Pelee Island r—� • Tunks Lane Community Centre Concepts, Township of Middlesex I o[3 I Centre Page 1—LN/01.2016 ibigroup.com IBI GROUP RESUME William Poi MPA,MCIP,RPP • Stoney Creek Subwatershed Planning Review, City of London • Consent Authority Review and Recommendations, London • Townhouse Condominium 28 units, Grand Bend • Draft Plan of Subdivision 150 single detached dwellings, Ingersoll • Freehold townhouse 9 unit development, Ingersoll • Condominium Townhouse 21 unit development, Aylmer • Guide for living near a natural area— North Lambeth London • Residential Subdivision and Vacant Land Condominium, North Lambeth, London • Commercial Centre, Residential and Open Space development 60 hectares, Ingersoll • Harbour Lights 59 unit Townhouse Condominiums, Central Huron • Lead Advisor- Provincial Smart Growth initiative, MMAH • Implementation of Planning Approval Transfer-Toronto to the Municipal Services Office London • Stoney Creek Community Plan 250 hectares/ 10,000 residents, London • Land use opinion for the Body Rub Licensing By-law, London • Review and amend the policies/process for residential front yard parking • Team Leader to replace the City's performance management system • Facilitator to reorganize Business Licensing in the City of London • Review and expert testimony for Group Home/Aids Hospice regulations • Reports and Recommendations on Official Plan and Zoning By-law amendments to Planning Committee 152 Ontario Municipal Board Testimony(representative) • Residential consent and minor variance applications, Huron Shores Court, Sarnia • Wind Farm Consent Applications, Substation and Point of Interconnection, Haldimand • Residential Infill Lot Consent, Summit Crescent, Woodstock • Methadone Clinic, Interim Control By-law, London • Townhouse project intensification zoning amendment, Ingersoll • Residential Office Conversion Zoning Amendment, London • Nursing Home expansion variance, 89 Rankin Street, Amherstburg • Townhouse zoning by-law amendment 2 Sea Breeze Drive, Port Dover • Restaurant Patio expansion variance, 910 Waterloo Street, London • Wind turbine minor variance, Kincardine • Triplex minor variance 40 Essex Street, London • Single detached infill lot consent Dempster Place, Brantford • Hog barn expansion minor variance, Town of Plympton-Wyoming r� • Single Detached Dwelling yard encroachment minor variance, London I Bi Page 2—LN/01.2016 ibigroup.com IBI GROUP RESUME William Poi MPA,MCIP,RPP • Office development zoning by-law amendment, White Oak Road, London • Estate residential subdivision and zoning by-law amendment Woodhull, London • Parking standard reduction minor variance Dundas Street Woodstock • Infill residential dwellings, minor variance, Winnipeg Street London • Infill residential dwelling, Minor Variance/Severance, Epworth Ave. London • Industrial, Commercial and Residential 60 ha Ingersoll • Accessory building zoning by-law amendment refusal, Sarnia • Wind Turbine, safety setback zoning amendment, Bayham Renewable Energy Related Projects • Wind Farm 20 MW, Renewable Energy Approval, Municipality of Chatham-Kent, Kent Breeze • Wind Farm 30 MW, meteorological towers, Zoning By-law amendment approvals, —Grey Highlands, Grey County and Melancthon, Dufferin County, AIM PowerGen • Wind Farm 50 MW, Zoning By-law approval, Town of Kingsville, County of Essex, • Wind Farm, Zoning By-law amendments, Town of Essex, Essex County, AIM PowerGen • Official Plan policies, comprehensive Zoning By-law regulations and • Wind Farm OMB hearing for the Town of Kingsville, Essex County • Municipal liaison for commercial wind energy development in Huron • Lambton, Middlesex and Perth Counties— Next Era Energy Canada • Wind Farm 110, 1.6 MW turbines—Ontario Municipal Board hearing • Zoning By-law approvals, Site Plan agreements, Kincardine, Bruce • County, Enbridge Ontario Wind Power LP • Zoning By-law Amendments for 12 1.65 MW turbines, Haldimand County, AIM PowerGen • Review of Best Practices for land use planning, Ontario—Canadian Wind • Energy Association • Discussion Paper: Bill 51 Planning Act amendments- Impact on wind energy development, Canadian Wind Energy Association • Wind and Renewable Energy- Official Plan policies and Zoning By-law regulations, • Municipality of Bayham, Township of Malahide • Ontario Municipal Board hearing - Road Setbacks for Wind Turbines, • Municipality of Bayham • Site Specific Wind Energy Zoning By-law Amendment review, Municipality of Bayham and Township of Bayham • Wind Energy Municipal Zoning By-law regulations, Norfolk County • Wind Farm site specific Zoning By-law amendment review and approval, • AIM PowerGen, Norfolk County • Wind Farm 75 MW (38 turbines)—Zoning By-law Amendment; Site Plan I B I • Agreements; Municipal Transmission Rights of Way; Township of Huron- I [� Page 3—LN/01.2016 ibigroup.com IBI GROUP RESUME William Poi MPA,MCIP,RPP • Kinloss, Bruce County Suncor • Gas Electric Turbines 570 MW—Official Plan and Zoning By-law • Amendment—Township of St. Clair, Invenergy LLC • Solar Strategy and Solar Resource Valorization - Montenegro • Land Fill Biogas Renewable Energy Approval—City of London • Solar Farm Renewable Energy Approvals— Norfolk County 10 MW and • Welland 10 MW, AXIO Power Canada Inc. • Solar Farm Reflectivity Studies (5)—Oxford County and Brant County, • Western Solargenics Inc. Recreation and Leisure Services Planning • Municipality of Brock, Recreation and Leisure Services Master Plan • Armouries Alternative Land Use Review, Municipality of Chatham-Kent • YMCA of Chatham-Kent—Tweedsmuir Community Complex Location Review • Parks and Recreation Master Plan, Municipality of Chatham-Kent • Ecological Trails System, Township of Pelee • Recreation and Leisure Services Master Plan, City of Waterloo • City of Burlington Recreation Master Plan • Strategic Master Plan for Parks and Recreation Services, Town of Tecumseh • Parks and Recreation Master Plan, Thames Centre • Parkland Dedication Policy Review, City of London • Trails Master Plan, Town of Lakeshore • Community Services Master Plan, Lakeshore • Strategic Master Plan for Leisure Services and Facilities, Stratford • Cultural Master Plan, Municipality of Bayham • Arena Needs Assessment, Middlesex Centre Civic and Professional Involvement • Canadian Wind Energy Association Conference, Vancouver 2011, Presentation, Montreal 2010, 2004, Toronto 2005, 2009, Vancouver 2008, Winnipeg 2006 • OPPI Conference, Ottawa 2011 Presentation on Wind Energy and Cycling Mobile Workshop, Hamilton, 2005, Alliston 2006, Collingwood, 2007 • Renewable Energy Tariff's Forum OSEA, Toronto October 2004 • CIP\OPPI conference—Scavenger Hunt and Wind Energy Workshop, Toronto 2004 • Provincial Planning Reform Workshop, London July 2004 • Canadian Wind Energy Association Wind Policy Summit, Toronto, February 2004 • Building Sustainability and Energy Efficiency, Workshop, Toronto June, 2003 row • Integrated Solutions to Manure Management Conference, London September 2002 I I Page 4—LN/01.2016 ibigroup.com IBI GROUP RESUME William Poi MPA,MCIP,RPP • Ontario Professional Planners Institute (OPPI) Policy Committee, 2004- 2011 • Examiner Ontario Professional Planners Institute, 1994 - present • Program Committee and Moderator, OPPI Conference, London, September 2002 • Chairman Southwest District Membership Subcommittee (1994-98) • Logistics Chair, CIP National Conference London, 1990-92 • Program Committee, Southwestern District—OPPI 1988-90 • GoGreen GoDutch GoBike, London, Co-chair 2009 - present • Bibles for Missions, London Steering Committee 2010 - present • Co-Chair St. Josephs—St. Pius X Faith Community 2004—2006 • Eleven Cities Cycling Tour— Friesland the Netherlands 2008 Publications • Wind Energy Development— Planning With Vision, OPPI Journal 2011 • Private and Commercial Wind Turbines, Municipality of Bayham, Private Power Magazine, Spring/Summer 2005 • Book Review-.A Law Unto Itself: How the Ontario Municipal Board has Developed and Applied Land use Planning Policy, OPPI Journal 2003 • Book Review The Spirit of Community, OPPI Journal 1995 Presentations • Why Community Wind Projects are Quiet and Good Looking, World Wind Energy Conference June 2008, Kingston Ontario • Making Wind a Reality, Panel Discussion, Municipal Issues and Wind Energy 2007, London Ontario • Municipal Wind Energy Permitting Handbook, review and comment for the Ontario Sustainable Energy Association, 2007, Toronto Ontario • Canadian Wind Energy Association, Local Permitting and Environmental Assessment of Wind Farms, Winnipeg 2006 • Ontario Association of Committees of Adjustment and Consent Authorities Conference, Point Edward 2005 • Local Dispute Resolution: Manure Management In Context, CIP, Halifax 2003 • Councillors Orientation Seminar, London March 1998 • Group Home Workshop, CIP, St. John's, July 1997 • Hospices and Homes for the Terminally III, Kingston 1994 B Page 5—LN/01.2016 ibigroup.com IBI GROUP RESUME Robert W. Cascaden P.ENG. Associate Education B.Sc.Eng.(Civil Engineering),Queens University, Mr. Cascaden has over sixteen years experience in the civil consulting Kingston,ON,1997 field in Ontario. His involvement in the design and implementation of a wide scope of projects over this period provides him with a broad base Experience of experience in the land development field. Mr. Cascaden's areas of 2010—Present expertise are water resources, stormwater management, residential land IBI Group,London ON,Associate development and site plan design and approvals. His experience and 2008-2009 knowledge of the land development process are key factors in the IBI Group,London,ON,Project Manager successful design and management of land development projects. 2000-2008 Mr Cascaden has gained the necessary skills and experience in water M.J.Davenport&Associates Ltd.,Peterborough, ON,Senior Project Engineer resources/stormwater management design to allow him to complete stormwater management and floodplain mapping assignments. Typical 1998-2000 G.M.Sernas&Associates Ltd.,Junior project skill sets include storm and sanitary sewer design, stormwater Engineer/Site Inspector management, road alignment and localized improvements, site and area 1998 grading, site servicing, cost estimating, preparation of contract Union Gas,Chatham,ON,Pipeline Engineering documents, construction administration, as builts, topographic surveys, Group,Junior Engineer/Site Inspector and supervision of survey crews for field work. 1997-1998 Township of Enniskillen,Lambton County,ON, Junior Engineer Representative Experience Memberships Renewable Energy Professional Engineers Ontario Adelaide, Bornish, Jericho Wind Energy Centres— Lambton & Middlesex Counties, ON —clear zone analysis and preparation of cross sections of the road right-of-way at each proposed T-Line pole location. Worked with client to achieve municipal approval of pole locations and mitigation measures where required. Bluewater, Nextera Energy Canada—ON —37 turbine wind energy project. Liaison with municipal and county representatives, preparation of detailed design and permit approvals for the transportation route, intersection improvements and site entrances for turbine sites. Goshen, Nextera Energy Canada—ON —63 turbine wind energy project. Liaison with municipal and county representatives, preparation of detailed design and permit approvals for the transportation route, intersection improvements and site entrances for turbine sites. East Durham, Nextera Energy Canada—ON — 14 turbine wind energy project. Liaison with municipal and county representatives, preparation of detailed design and permit approvals for the transportation route, intersection improvements and site entrances for turbine sites. Road/structural condition surveys and traffic impact studies to determine impact of project. Summerhaven Wind Energy Project— Haldimand County, ON — engineering design for transportation route including intersection improvement plans and construction detailed drawings to include drainage modifications, culvert extensions. Land Development North Lambeth Subdivision, Phase 3—London, ON—25 lot residential development, detail design, approvals, tendering and project I B I management. Page 1—LN/07.2014 ibigroup.com IBI GROUP RESUME Robert W.Cascaden P.ENG. Ingersoll, Sifton Development—Ingersoll, ON —54 lot residential development, detail design and approvals. Talbot Village Subdivision, Phase 2—London, ON — 162 lot residential development, detailed design and approvals. Morningside Subdivision — Lindsay, ON — 14 ha, 135 lot residential development— Detailed design and approvals, stormwater management, contract preparation Loggerhead Meadows Subdivision—Peterborough, ON — 15 ha, 110 lot residential development—Detailed design, approvals, stormwater management and facility. Brighton by the Bay Subdivision, Phases II and III— Brighton, ON — 15 ha, 120 lot residential development—Detailed design, update original SWM report Heritage Park Subdivision—Peterborough, ON — Design of regional SWM facility for 60 ha future development area, detailed design of Phase I, 120 lot residential development Ferguson Farms— Port Hope, ON — 100 ha golf course and mixed residential development including SWM facility design, floodplain mapping, review of creek flows at various points within 345 ha Subwatershed Sherbrooke Estates, Phases III and IV— Peterborough, ON —50 lot residential development— Detailed design, stormwater management Manorview Estates Subdivision, Phases X to XIV— Lindsay, ON — 120 lot residential and commercial multi phase development— Detailed design, stormwater management including review of municipal drain floodplain Highland Subdivision— Lindsay, ON — 12 ha, 120 lot residential infill development—Stormwater management and facility design for development area and detailed design for Phase I development Chemong Bluffs Subdivision—Smith-Ennismore-Lakefield— 15 ha, 30 estate lot residential water front development— Detailed design, stormwater management and facility Limerick Lake—Township of Limerick— 112 hectare, 135 estate lot residential development— Detailed design, stormwater management design Mann Subdivision—Smith-Ennismore-Lakefield—7 lot waterfront estate lot residential development The Meadows Subdivision, Phases II and III— Peterborough, ON —60 lot residential development — Detailed design, stormwater management and facility, floodplain relocation Foxmeadow Estates, Phase I —Peterborough, ON — 10ha, 90 lot residential development— Detailed design, stormwater management and facility Cameron Estates Subdivision—City of Kawartha Lakes, ON —30 ha, 25 estate lot residential development— Detailed design, stormwater management and facility Harvest Moon Estates Subdivision—City of Kawartha Lakes, ON —39 ha, 30 estate lot residential development— Detailed design, stormwater management and facility Site Plan/Site Servicing Elgin County OPP Station —Central Elgin, ON— Parking lot expansion, CBRE project Good Sheppard Church— Lakeshore, ON —Design of site servicing, grading and drainage associated with the site plan application Centretown —London, ON—72 unit apartments and 6 unit commercial complex Agriculture Agri-Food Canada—London, ON—Complex Addition Site Servicing r� Hamilton Road Italian Seniors Complex— London, ON —54 unit complex I B I St. Thomas Forensic Facility—St. Thomas, ON — Master planning, contract development Page 2—LN/07.2014 ibigroup.com IBI GROUP RESUME Robert W.Cascaden P.ENG. JDM Industrial—Peterborough, ON — Industrial steel fabrication business River Run Townhouses— Lindsay, ON — 12 unit plan of condominium GM Jones—Lindsay, ON —Site plan for transport business Canterbury Gardens— Peterborough, ON — 120 unit retirement residence Meade Creek Plaza—Otonabee-South Monaghan, ON —Commercial plaza Central Smith Creamery—Smith-Ennismore-Lakefield, ON— Industrial operation Stormwater Management North Lambeth Subdivision— London, ON —final phase of 12 ha residential development required reviewing the stormwater management pond and drainage flows regarding the tributary to the south of the property. Brentview Subdivision—Amaranth, ON —. A conceptual stormwater management plan completed for 31.1 hectares to develop 70 residential lots, to meet quantity control requirements as set out by the MOE and Grand River Conservation Authority design criteria Highlands Subdivision— Lindsay, ON — 12 ha residential development—Design and construction of wet pond SWM facility to provide quality and quantity control for plan of subdivision area. Loggerhead Meadows Subdivision—Peterborough, ON —Design and construction of regional stormwater facility(wetland)to provide quality and quantity control for 30 hectare drainage area adjacent to natural area of Loggerhead Marsh. Heritage Park— Peterborough, ON — Design and construction of regional SWM wet pond to provide quality, quantity, and erosion control for 57 ha drainage area. Thames Crest Subdivision —St. Mary's, ON — preliminary SWM wet pond design providing quality and quality control for 65 ha drainage area in support of Draft Plan of Subdivision Chemong Bluffs Subdivision —Smith-Ennismore-Lakefield, ON — Design and construction of tiered SWM wet pond to provide quality control for the estate lot residential development land, major flow routing through facility to lake. Pigeon Lake Subdivision —City of Kawartha Lakes, ON — Preliminary design of SWM wet pond to provide quality control for the estate lot residential development land, major flow routing through facility to lake. Hughes Subdivision —Smith-Ennismore-Lakefield — Preliminary design of SWM wet pond to provide quality control for the estate lot residential development land, major flow routing through facility to lake. Penryn Park Subdivision — Port Hope, ON — Design of regional SWM wet pond to provide quality and quantity control for a residential and golf course development adjacent to CNR railway causing restricted outflows. The Meadows Subdivision— Peterborough, ON —design and construction of SWM wetland to provide quality and quantity control for residential development area next to provincially significant wetland. Included use oil and grit separator for area that could not utilize the constructed wetland. Eldon Ray— Peterborough, ON — Design and construction of SWM wetland to provide quality and quantity control for 20 lot residential development area next to Thompson Creek. Manorview Estates Subdivision— Lindsay, ON — Design of regional stormwater facility as wet pond/wetland hybrid to provide quality and quantity control for existing and proposed residential/commercial development. Canterbury Gardens—Peterborough, ON— Reviewed options of on-site stormwater controls or r� use of regional SWM facility. Showed that the regional facility was sufficiently sized to provide quality I B I and quantity control for the site plan as required. Page 3—LN/07.2014 ibigroup.com IBI GROUP RESUME Robert W.Cascaden P.ENG. 169 Lansdowne St. Car wash— Peterborough, ON — Design and construction of onsite stormwater management controls including parking lot storage for quantity control and an oil and grit separator for quality control. Fortye Drive— Peterborough, ON — Design and construction of oil and grit separator for stormwater quality control prior to discharge to existing storm sewer and review of municipal overland flow route from site. Armour Road Apartments—Peterborough, ON — Design and construction of onsite quantity control by means of parking lot storage and an outlet control device in the storm sewer. Brighton by the Bay Subdivision—review of existing and proposed residential development in relation to the existing SWM wetland to determine the available capacity for treatment of runoff from additional lands. Proposed minor retro fit to wetland to allow build out of adjacent development lands. Water Resources • Block C Harvey Township—Watercourse Rehabilitation with DFO and MNR—Galway- Cavendish-Harvey, Ontario • Hardy Pit Rehabilitation—slope stabilization/restoration— Frankford, Ontario • Byersville Creek Restoration at Whitefield Road —City of Peterborough, Ontario Flood Plain Mapping • North Lambeth Phase 3—London, Ontario • Campbell Access—London, Ontario • Jackson Creek Floodplain Mapping Study— Peterborough, Ontario • Ops Municipal Drain, Manorview Estates Subdivision— Lindsay, Ontario • Meade Creek Plaza (South Meade Creek)—Otonabee-South Monaghan, Ontario • Peterborough Tire and Wheel (South Meade Creek)—Otonabee-South Monaghan, Ontario • Fortye Drive (un-named tributary of Harper Creek)—City of Peterborough, Ontario • Casey's Propane (South Meade Creek)—Otonabee-South Monaghan, Ontario • Otonabee Builders (Indian River)—Otonabee-South Monaghan, Ontario • Lot 32, Concession IV (Indian River)—Otonabee-South Monaghan, Ontario Municipal Roadworks, Water, Storm and Sanitary Sewer Design and Construction • Paul Street, 2011 Infrastructure Lifecycle and Renewal Program -sewer/water replacement design - London, Ontario • Wonderland Road (Gainsborough Road to Fanshawe Park Road)—road reconstruction , 600mm diameter watermain including seven chambers, and new bridge- London, Ontario • Monaghan Road/Weller St. —storm and sanitary sewer restoration— Peterborough, Ontario • Heritage Park—Water Street sanitary sewer upgrade— Peterborough, Ontario • Chemong Road at Appledale— road and walkway restoration — Peterborough, Ontario • Byersville Creek Restoration at Whitefield Road —City of Peterborough, Ontario • Road and municipal service reconstruction—Whitby, Ontario r� • Road reconstruction, storm sewer and watermain installation—Oil City, Ontario I B I • Road reconstruction, sanitary sewer installation—Arkona, Ontario Page 4—LN/07.2014 ibigroup.com IBI GROUP RESUME Robert W.Cascaden P.ENG. Private Lot Owners • Young's Point—Septic design and cut and fill calculations • Numerous individual lot grading plans, design, review, and approval IBI Page 5—LN/07.2014 ibigroup.com IBI GROUP RESUME James Gibson BGIS, GISP, CPT Education GIS Senior Technician Bachelor Applied Technology—GIS,Southern Alberta Institute of Technology,Calgary,AB.,2015 James is providing a variety of technical and analytical skills in mapping Diploma,GIS&Urban Planning,Fanshawe and graphics for IBI Group. Over the past number of years, he has College,London,ON,2007 played a key role in projects relating to municipal infrastructure, asset Experience management, land use planning and renewable energy. Projects consistently involve a variety of spatial analysis, site analysis and 2009—Present selection, and the creation and/or modification of spatial data and IBI Group,London,ON,GIS Senior Technician associated databases. James provides proficient technical skills in GIS, 2007-2009 Monteith Brown Planning Consultants,Senior CAD and graphic design applications. Technician,GIS/Planning 2006 Representative Experience Teranet Inc.,Document Support Clerk Memberships Municipal Mapping Certified GIS Professional(GISP)through the GIS Rapid Transit Corridors Environmental Assessment—City of Certification Institute(GISCI) London Member of Geospatial Information&Technology Association(GITA) Master Municipal Services Mapping—Municipality of Middlesex Centre—Create and maintain servicing infrastructure mapping for Member of Canadian Institute of Geomatics(CIG) water, wastewater and stormwater. Member of the Canadian Association of Certified Planning Technicians(CACPT) Growth Management Plan Mapping— Municipality of North Perth— Servicing infrastructure mapping for water, wastewater and stormwater Servicing and Settlement Master Plan—Town of Erin—Servicing infrastructure mapping for water and stormwater 911 Emergency Mapping— Municipality of Dutton-Dunwich Official Plan and Comprehensive Zoning By-Law—Township of Malahide Official Plan and Comprehensive Zoning By-Law—Municipality of Bayham Official Plan and Comprehensive Zoning By-Law— Municipality of Dutton-Dunwich Comprehensive Zoning By-Law—Township of Wellesley Infrastructure Ontario Policy Review and Mapping— Infrastructure Ontario Renewable Energy Renewable Energy Approval for Wind Farms— mapping and analysis for Conestogo, Summerhaven, Bornish, Adelaide, Bluewater, Goshen, Jericho, East Durham Wind Energy Centres—Ontario— NextEra Energy Canada Adelaide Wind Power Project, Cedar Point Wind Power Project- Vacant Lot Receptor Studies— Lambton County/ Middlesex County— Suncor Solar Farm Reflectivity Studies— Norfolk County and City of Welland —SunEdison I B Page 1—LN/08.2015 ibigroup.com IBI GROUP RESUME James Gibson BGIS, BGIS,GISP, CPTBGIS,GISP,CPT Strategy for Renewable Solar Power Generation—Government of Montenegro Renewable Energy Approval Kent Breeze Wind Farm—Kent Breeze Corp. and McLeod Windmill Project Inc. Residential & Employment Land Analysis • City of Guelph Residential Land Needs Assessment • Vaughan Employment Lands Review • Burlington Employment Lands review • Caledon Urban Boundary Expansion • Brantford/Brant County Employment Accommodation • Northeast Pickering Employment Lands Assessment • Whitchurch Stouffville Employment Land Needs Analysis • Brampton Retail Analysis • Nobleton Settlement Boundary Review • Aurora Employment Lands Review • Queensville Retail Market Study • North Leslie—Richmond Hill Employment Lands Needs Assessment • Tribute Communities- Mixed Use Urban Village Retail Market Impact Study • Northwest Brampton Urban Boundary Review Parks and Recreation • Cycle Tourism Assessment and Strategic Plan— Regional Tourism Organization 8 • Spriet Family Visitor Centre Federal Environment Assessment— Fanshawe Pioneer Village • Use, Renovation & Replacement Study For Hamilton Recreation and Public-Use Facilities— City of Hamilton • Community Park, Recreation & Culture Master Plan—Town of East Gwillimbury • Parks and Recreation Master Plan —Town of Halton Hills • Parks & Recreation Capital Improvement Plan Update—Gwinnett County, Georgia • Future Directions for Recreation—City of Mississauga • Parks, Recreation, Culture and Libraries Master Plan—City of Vaughan • Leisure Activities Plan—Town of the Blue Mountains • Comprehensive Community Plan Update—Aajiwnaang First Nation • Recreation, Parks & Culture Master Plan -Town of Ajax • Off-Leash Park Site Evaluation —City of London • Parks & Recreation Master Plan —City of Kingston • Recreation, Parks & Culture Master Plan - City of Guelph Planning & Design I B I • Facility Expansion—London Hospital Linen Service Inc. i [� Page 2—LN/08.2015 ibigroup.com IBI GROUP RESUME James Gibson BGIS, BGIS,GISP, CPTBGIS,GISP,CPT • Residential and Commercial Lands Need Analysis—City of Sarnia • Site Selection Study—London District Catholic School Board • New Secondary School Site Selection—London District Catholic School Board • Violence Against Women Services Site Plan— Elgin County • Talbot Village Commercial Block—City of London • Kinsmen Auditorium & Chatham Memorial Arena—Municipality of Chatham Kent • People Care Homes Site Plan—City of Stratford • Older Adult Project—City of Mississauga • Rice Development Subdivision—Village of Grand Bend • Mallon Site Plan —City of Stratford • Van Haeron Subdivision — Innerkip, Ontario • Exeter Honda Dealership—Town of Exeter • Innisfil Beach Park Future Directions Plan—Town of Innisfil • Land Use Justification—Twin Elm Estates • Szucs Development Subdivision—Dorchester, Municipality of Thames Centre • Official Plan &Zoning By-Law Office Consolidation— Municipality of Thames Centre IBI Page 3—LN/08.2015 ibigroup.com 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. December 31, 2015 Paul Shipway CAO Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1Y0 RE: Letter Proposal for Meeting Requirements of the Partners in Climate Protection (PCP) Program and Municipal Energy Plan (MEP) Program Dear Mr. Shipway, Further to our conversation on December 7, 2015, we are pleased to provide you with this letter proposal to provide the Municipality of Bayham with the required services to: 1. Complete grant applications for both FCM Green Municipal fund for PCP Milestones 1-3 and the provincial Municipal Energy Plan program. 2. Complete the required elements of the PCP program (Milestones 1-3 for corporate and community) and the MEP program with one integrated plan that satisfies both programs. The intent of combining the two programs is to provide 100% funding for both elements. It is understood that funding must be confirmed prior to initiating any work on PCP and MEP. As requested, this proposal provides separate pricing for the two elements of the project. We have made the assumption that the Municipality of Bayham submitted their Corporate Municipal Plan to the province as mandated in 2014. It is understood that both elements of this proposal are consultant driven with Municipality of Bayham staff assisting with local details to facilitate community meetings and making appropriate connections to organizations such as utilities. The overall goal of the project is to showcase progressive thinking in the Municipality to potentially shape and influence future planning and development initiatives with groups looking for an "environmentally concise municipality". There is minimal capitol funding available to invest in infrastructure but the Municipality is keen to broadcast its existing environmental efforts and demonstrate its openness to new initiatives. Municipal and County slogans of "Opportunity is Yours" and "Progressive by Nature" support and promote the stated goals. Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. SCOPE OF WORK 1) Complete Grant Applications for the FCM Green Municipal Fund (GMF) for the PCP Milestones 1-3 and for the MEP Program From our December 7th conversation it is understood that the Municipality of Bayham has confirmed with the appropriate government agencies that the two funding sources can be applied against each other, to represent the 50% funding requirement from a different source. GMF provides up to 50% of eligible costs to a maximum of$175,000. MEP provides up to $90,000 or 50% of total project costs, whichever is less. The application process, although consultant led, will require input from staff, the mayor and councilors to provide insight and depth to the funding applications and required documents to support the submissions. Highlights for both funding sources are noted below. A successful GMF application for PCP Milestones 1-3 includes: PCP plan must consider impacts or outcomes from all sectors, i.e energy, transportation, waste and water. • Successful initiatives reflect the very best examples of municipal leadership in sustainable development - with an integrated approach to sustainability, a link to existing plans and policies, use a strong management approach and can generate new knowledge and examples to advance the municipal environmental sector. Demonstrates how the public and relevant stakeholders have been consulted in the development of the plan • Required Municipal documents and declarations: • Council resolution of commitment to develop the plan and provide a sustainability vision, goals and targets; • An existing municipal plan that includes sustainability goals; • Letter confirming a cash contribution equivalent to at least 10% of eligible costs (if unable to provide than contact with FCM is required) • Letter from confirmed funding sources indicating the amont of cash or in- kind contribution to the initiative • Letter addressed to Ministry of Municipal Affairs demonstrating consultation with the provincial government NOTE: FCM is committed to informing the applicant within 4-5 months from the date the GMF application is received. A successful MEP funding application includes: • Demonstrated commitment to conservation, green energy, sustainability, growth Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, falro Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. planning in existing municipal planning documents (sustainability plans, strategic plans etc.) ➢ Undertakings of initiatives or projects that support the objectives of the MEP program ➢ Extent of community stakeholder participation in the development of the MEP ➢ Extent of utility participation in the development of the MEP ➢ Key energy use information and identification of a broad range of energy conservation opportunities that can help local governments in their long-term decision making and planning for future developments ➢ Commitment and timeline to integrate energy recommendations and action items detailed in the Plan into other relevant municipal planning directives such as the municipal Official Plan, strategic plan, economic strategy, growth plan, operational plan, prioritization exercise etc. ➢ Required Municipal documents, declarations and other application requirements: • Letter from Council or CAO confirming intent • Letter from Elgin County confirming support • A list of other lower tier municipalities in Elgin County which, if any, have MEPs and how they will be integrated into the larger MEP, where applicable • Written commitment from local utilities confirming their participation in stakeholder engagement process and supply of energy consumption data • Description of how stakeholder consultation will be conducted • Preliminary list of stakeholders • Identification of party responsible for gathering data and preparing plan • A completed Budget Forecast Template and signed application form • Letter of commitment from other funders, were applicable 2) Complete the required elements of the PCP program (Milestones 1- 3 for corporate and community) and the MEP program with one integrated plan that satisfies both programs. Partners for Climate Protection PCP empowers municipalities to take action against climate change through a five Milestones process. The first three Milestones are included in this proposal with a brief description of each noted below. Milestone 4 and 5 are implementation of a set of activities designed to reduce GHG emissions and monitoring of those activities to determine success in meeting emissions target. Milestone 1 — Creating a GHG emissions inventory and forecast A GHG emissions inventory includes data on both community (residential, institutional, commercial, industrial, transportation) and corporate energy use and solid waste generation to estimate emissions in a given year. PCP recommends that municipalities choose an appropriate year for which reliable data is available. The baseline year serves Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, falro Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. as a basis for setting an emissions reduction target and acts as a point of comparison for the future. The forecast projects future emissions based on assumptions about population, economic growth and fuel mix. Milestone 2— Set GHG Emissions Reduction Targets Initial GHG emission and energy reduction targets and timeline for both the corporation and the community are set in discussion with Bayham staff and council. A starting point for discussion on targets is PCP's recommendation of a 6% and 20% GHG reduction over 10 years for the community and the corporation, respectively. Milestone 3 — Develop an Action Plan One of the most important aspects of developing this plan is to engage corporate and community stakeholders early in the process to ensure buy-in and to identify and deal with potential barriers to implementation. In order to engage stakeholders and experts in various fields and sectors, we recommend that a number of working teams be set-up and coordinated by DSA. Each working team will have a specific area/sector to address. There are many ways to segregate such teams; one way is by a combination of sector and function such as transportation, residential and IC&I buildings, land use planning/development/greening, community renewable energy and corporate operations. We recommend a consultation process that includes at least one facilitated plenary "special event" for all working teams together to present their results, short list/prioritize the initiatives and to document implementation challenges and opportunities, areas of leverage, and a process for benchmarking progress. Once a draft of the plan has been completed, we recommend holding a public forum to inform the community and receive feedback and further ideas that may be included in the final plan. The finalized GHG Emissions Reduction Local Action Plan will incorporate the following deliverables for both the corporation and the community: • Summary of Milestone 1 and 2 work in terms of GHG emissions and energy use • Summary of engagement process and team responsibilities • Priorization criteria developed by each team and final criteria for overall project • Prioritized actions and program initiatives by timeframe (short, medium and long- term) • Each broad initiative will include an implementation plan including detailed actions as appropriate, potential sources of funding, champions, cost and benefits as appropriate, benchmarking for measuring and reporting GHG and energy reductions • Recommendations including any refinement to reduction targets for Council approval Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. Municipal Energy Plan MEP is designed to help Ontario municipalities understand their energy use through a community energy planning process resulting in a comprehensive long-term plan to improve energy efficiency, reduce energy consumption and greenhouse gas emissions, foster green energy solutions and support economic development. The MEP program recommends the following three program stages: 1. Stakeholder Engagement 2. Baseline Energy Study and Energy Map(s) 3. Municipal Energy Plan Development MEP and PCP Milestones 1-3 are very similar processes and they can be combined into one plan: • MEP Stage 2 can be done along with PCP Milestone 1 • MEP Stage 1 and 3 can be done along with PCP Milestone 3 Key differences between the programs are more a matter of focus. PCP focuses on setting and achieving GHG emissions targets. MEP focuses more on energy management and economic development, including renewable energy projects. These differences serve to enhance rather than distract from the two programs. PROJECT TEAM Durham Sustain Ability (DSA) is an environmental not-for-profit and social enterprise that supports individuals, organizations and communities on the path to a sustainable future. Please visit our website for further information www.sustain-abilty.ca. DSA is home to Durham Region's sought after sustainability and conservation experts. A community staple since 1982, for 30 years DSA staff and volunteers have focused on practical, positive solutions. DSA currently has three full time employees, five Principals and two advisors. Building on its initial success with the blue box, DSA uses conservation education to increase the number of residents involved in environmental practices in their homes, workplaces, and communities. DSA provides integrated sustainability programs and advisory, training and facilitation through three key disciplines: 1. Sustainable Municipalities DSA helps municipal and regional governments understand and utilize sustainability as a means to lead by example, enhance economic development strategies, and develop sustainable community plans and guidelines. Examples of our PCP and Integrated Community Sustainability Plan (ICSP) projects can be found in the attachment and online 2. Sustainable Business Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. DSA helps business understand and utilize sustainability as a means to build value and manage risk through a staged approach. 3. Sustainable Communities DSA develops and delivers sustainability programs and services for the community as a whole. Sustainability is what we do, but perhaps more importantly it is our passion. We help get you where you want to go sustainably. As demonstrated in our logo, sustainability is like riding a bicycle; the journey is simple, joyous and efficient. DSA is especially proud of our approach to municipal environmental and sustainability programs. Over the past decade we have worked with a variety of sized municipalities designing and implementing their sustainability programs. Our work has been complimented as efficient and competent; accurately reflecting a municipality's specific environmental and sustainability vision. Details of this work and contact information for references are attached at the end of this letter proposal. Team Members Gail Lawlor, Project Manager - Founding member of DSA and Board of Directors Vice Chair and Secretary. Terry Green, Technical Advisor - DSA Board of Directors Chair. Shawna Mutton, DSA Executive Director and Heather Kirby, Program Manager for Sustainable Communities will assist in the project providing program support and facilitation More details about the Project Team are In the attachment and business bios can be provided upon request. FUNDING PROCESS Funding for both programs is a competitive process with a limited funding allocation. Even projects that meet all criteria may not be funded due to regional and geographic priorities. Both programs demand a demonstration of uniqueness of the project and the Municipality's long-term commitment to the project GMF uses a scoring system of 100 points and evaluates each application on: • Sustainability considerations — integrating environmental, social and economic objectives and how set targets will be met and measured • Linkages to existing plans and approaches —priority given to municipalities that seek to optimize existing sustainability policies, plans and pograms. Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, falro Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. • Systems approach —priority given to initiatives that consider the broader environmental, policy and governance contexts in their design and implementation and demonstrate a comprehensive approach to public engagement (highest points awarded for this category) • Innovative practices and technologies —priority given to initiatives that go beyond business as usual in terms of adopting practices, policies, methodologies, institutional arrangements or technologies that increase long- term capacity for sustainable development. • Potential for replication and lessons learned —proposed approach, materials produced and lessons learned have the potential to be applied, in whole or in part in other municipalities. • Project Management— demonstrate the team's capacity and experience to undertake the work MEP evaluates according to these criteria: • Demonstrated commitment to conservation, green energy, sustainability, growth planning in existing municipal planning documents • Undertakings of initiatives or projects that support the objectives of the MEP Program • Extent of community stakeholder participation in the development of the MEP • Extent of utility participation in the development of the MEP MEP also takes into consideration the municipality's projected growth in the next 5 years; the identification of local energy "champions" or NGOs to "help drive" the Plan's development; and the geographic diversity of projects. BUDGET AND TIMELINE As requested the budget is broken into two main segments—application for funding and completion of all requirements for recognition of PCP Milestones 1-3 and the MEP program, culminating in one plan that serves both programs and meets the Municipality's needs. MEP must be completed within 2 years of receipt of funding. FCM's GMF does not specify a time frame. Both funds require letters of commitment from project partners for funding the remaining 50% of the project. It is unclear at this time how the commitment of 50% funding between the two government agencies would work. This would need to be addressed with both Funds prior to submitting the applications. We fully appreciate that a more detailed timeline and budget is required for the implementation of PCP and MEP. This will be developed during the funding application process and refined upon confirmation of funding and after more detailed discussions with staff and council. A one-year time frame was proposed during our December 7 conversation, but this is not achievable due to the timing of funding from FCM (4-5 Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, ir/gro Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. months). DSA proposes that a minimum of 18 months is required to provide sufficient time for stakeholder engagement and receipt of required data from various sources. The following is a breakdown of the key milestones assuming work begins January 2016: Budget Task (excluding Complete HST) GMF and MEP funding application, including time $6000 Submitted and expenses for a meeting in Straffordville. within 6 weeks of award of NOTE: GMF funding announced within 4-5 contract months after receipt of application Funding announcement—earliest date to start work Late June 2016 Integrated Plan to meet PCP Milestones 1-3 and $ 84,000 December 2017 MEP program requirements- (ESTIMATE) Total $90,000 We look forward to discussing this proposal with you and refining the scope, if necessary, in order to meet the needs of the Municipality of Bayham. Sincerely, Gail Lawlor Durham Sustain Ability Attachment: Overview of DSA team members and relevant project experience. Business bios for the team will be furnished upon request. CC: Terry Green and Shawna Mutton Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. ATTACHMENT Relevant DSA Experience Durham Sustain Ability has extensive experience in working with municipalities in: • Developing and implementing GHG strategies and action plans • Preparing energy and water management strategies and action plans • Developing integrated community sustainability plans and strategies • Conducting focused, stakeholder consultation sessions as part of comprehensive community engagement processes • Establishing and implementing performance management indicators and targets DSA has worked with Durham Region and seven of the eight municipalities within Durham on PCP initiatives and/or the development of an ICSP. Examples of relevant work: Township of Uxbridge —DSA completed the Township of Uxbridge's Corporate Energy Plan and PCP Corporate Milestones 4 and 5 in September 2014 North Durham ICSP — In January 2011, DSA completed the North Durham Integrated Community Sustainability Plan(ICSP),which is a unique collaboration of three municipalities; Uxbridge, Brock and Scugog, who have come together to facilitate the transition of their communities toward a sustainable future founded on a shared vision, common values and a call to action. The North Durham ICSP project includes the work required to complete PCP Milestone 2 & 3 (corporate and community) for the three municipalities. The ICSP included separate and integrated baseline community profiles and gap analysis, the shared community vision and sustainability objectives, categorized priority actions, measurable targets, implementation plans, and a process for monitoring, and evaluating progress towards a sustainable future. DSA provided the support for the municipalities to secure funding from the Federation of Canadian Municipalities(FCM). Durham Region — Completed PCP Milestone 1 (community) in 2009 and Milestone 2 (community) in 2010. In 2011, DSA is Durham Region's delivery agent for its Smart Commute program. City of Pickering - DSA completed Milestones 1, 2 and 3 (both corporate and community) in 2006. DSA has supported the Sustainable Pickering program over the last six years including implementation and monitoring of corporate and community strategies,which have contributed to an ongoing program to complete PCP Milestones 4 and 5. DSA has also supported Pickering in developing its sustainability benchmarking and progress reporting program. Both the Sustainable Pickering and the North Durham ICSP programs have incorporated community engagement throughout the planning process,which DSA spearheaded. Enlisting key Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, ir4W0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. stakeholders and community leaders to assist with the development of the LAP/ICSP has resulted in a more cohesive approach to community sustainability. Client References Township of Uxbridge — North Durham Integrated Community Sustainability Plan and Corporate Local Action Plan and PCP Milestones 4-5 Corporate. Contact: Ingrid Svelnis, Chief Administrative Officer Phone: 905.852.9181 ext. 207 Email: isvelnis@town.uxbridge.on.ca Uxbridge, Brock and Scugog townships are committed to moving towards a sustainable, integrated community in north Durham and have teamed up for a unique collaboration to develop an Integrated Community Sustainability Plan (ICSP) that includes both common and unique areas of focus for each municipality. The collaboration includes the three Townships as equal contributing partners and the Regional Municipality of Durham with Durham Sustain Ability acting as the consultant. The Township of Uxbridge also provides administrative leadership, including working with the Federation of Canadian Municipalities,the key funder of the project. The project objective is to facilitate the transition of the communities of north Durham toward a sustainable future founded on a shared vision, common values and a call to action. The project includes comprehensive community engagement through a full day Sustainability Charrette, five working teams resulting in 12 team meetings, two half-day plenary sessions as well as a public town hall meeting. Deliverables of the ICSP project include: • Assess current situation, strengths and weaknesses through a sustainability lens • Establish a long-term shared vision of a sustainable future • Develop strategy, action program and processes to achieve the objectives of the vision • Develop detailed implementation plan, which include sustainability targets, indicators and prioritized actions • Fast-track leading examples of sustainable initiatives within municipal operations and the communities at large to achieve measurable triple bottom line successes. In 2011 the Township of Uxbridge successfully completed Milestones 1-3 for both the corporation and the community in collaboration with Scugog and Brock (Milestone 1 and preliminary targets for Milestone 2 were established prior to the ICSP). In 2014 DSA assisted Uxbridge in fulfilling their requirements for Milestones 4 and 5 Corporate and their Corporate Municipal Plan. Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, 0 Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. Region of Durham — North Durham Integrated Community Sustainability Plan Contact: Marlene Werry, Manager Economic Development Agriculture and Rural Phone: 905-668-4113 ext. 2609 Email: marlene.werry@durham.ca Scope of work outlined above. City of Pickering—Sustainable Pickering Project Contact: Grant McGregor,Manager, Sustainability and Economic Development Phone: 905.420.4660 ext. 2032 Email: gmcgregor@pickering.ca Durham Sustain Ability has been the consultant on the Sustainable Pickering program for its inception. The Sustainable Pickering journey began with Pickering joining FCM's PCP program and retaining DSA to support the completion of PCP Milestones 1 —3. In 2005, the Benchmarking Sustainability Standards Committee of Council was established, which resulted in a number of community outreach initiatives including town hall meetings, municipal staff orientation and stakeholder consultation sessions. In 2007, Pickering established the first Office of Sustainability in Ontario, furthering their commitment to a sustainable future. 2007 also saw the creation of five working teams to develop sustainability indicators with the working teams identifying over 200 potential indicators. In 2008 Pickering won the FCM-CH2M HILL Sustainability award for their Sustainable Pickering project and was asked to be a case study for the Association of Municipality's of Ontario's ICSP toolkit. Pickering is still going strong in 2015 with the launch of the Sustainable Pickering website and Community Challenge as well as releasing their Measuring Sustainability Report. Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, AID Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. Team Experience The following DSA principals and staff have been actively involved with the above municipal projects and will be involved with the development of the Municipality of Bayham's PCP and MEP projects. Gail Lawlor has been involved in the energy, waste and water sectors since 1983, providing training development and delivery, research, and project implementation expertise to a variety of organizations. Gail's background includes a Bachelor of Environmental Studies, an Adult Education Diploma, and practical experience as an air sealing contractor, energy auditor,building science and indoor air quality trainer and environmental products retailer. She is a founding member of Durham Environmental Network (DEN) and Durham Conservation Centre (now Durham Sustain Ability). Through the Durham Conservation Centre, Gail administered the first depot and curbside-recycling program in Pickering. Gail has been heavily involved in the PCP and benchmarking work for the Sustainable Pickering program and was one of the project facilitators for the north Durham ICSP project, and co-managed the Uxbridge PCP Milestones 4-5 Corporate and their Corporate Municipal Plan. Gail is presently the Project Manager for an Aboriginal Community Energy Plan for Attawapiskat, Kashechewan and Fort Albany First Nations, on the west coast of James Bay. Terry Green has over 20 years experience developing and managing creative environmentally sustainable solutions in the private and public sectors. His background combines solid technical and engineering experience based on a Bachelor of Applied Science in Chemical Engineering, and extensive business management experience while running a $100 million environmental outsourcing business in the energy sector for 10 years, integrated with a broader human motivational perspective through a recent Masters of Arts in psychology. In 2006, Terry was the project lead on the PCP Pickering project, which completed Milestones 1, 2 & 3. Terry has worked with all seven of the eight municipalities engaged with Durham Sustain Ability and was the Project Manager for the north Durham ICSP project and co-managed the Uxbridge PCP Milestones 4-5 Corporate and their Corporate Municipal Plan Shawna Mutton is the Executive Director of DSA. With more than 10 years of experience as a leader in the human services and community relations field, specifically within community based social marketing. Shawna was instrumental in the development of the award-winning Sustainable Pickering program and was the project coordinator for the north Durham Integrated Community Sustainability Plan. Heather Kirby is the Program Manager for DSA's Sustainable Communities sector. Heather has a background in marketing, customer service and sustainability. She brings more than 10 years of experience from all levels of government. Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. 105 Consumers Dr, Nfro Whitby, ON L1N 1C4 Durham t. 905.985.3279 f. 905.985.5651 Sustain Ability info@sustain-ability.ca www.sustain-ability.ca Simple steps, bright future. Project Management All previous ICSP & PCP projects have been completed on budget and on schedule. Control of budget and schedule is essential for a well-managed, successful project. As this project and previous ICSP & PCP projects are relatively straightforward in terms of critical path and interdependency of activities, DSA does not utilize administratively burdensome project control systems for this size and complexity of project. Project management is conducted utilizing two key processes: • Weekly DSA project team meetings to review and correct any deviances from the work plan and schedule • Monthly budget and schedule reviews —part of the project update report comparing actuals to budget/schedule with corrective measures,as appropriate The following provides the DSA team structure and responsibilities: Gail Lawlor—Project Manager • Lead liaison with the Municipality of Bayham • Responsible for overall project control and meeting project deliverables • Stakeholder communications and liaison • Planning logistics for stakeholder meetings • Co-facilitate stakeholder meetings • Project reporting and final report Terry Green—Technical Advisor and Meeting Facilitator • Technical analysis of data • Co-facilitator of stakeholder meetings. Shawna Mutton and Heather Kirby—DSA Support • DSA administrative functions including monthly budget, cost control and invoicing • Meeting facilitation Durham Sustain Ability is a non-profit organization providing community-based solutions since 1982. DSA develops sustainability programs and supports actions to achieve the balance required to move toward a sustainable future. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016 — 006 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD JANUARY 21, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held January 7, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of January, 2016. MAYOR CLERK