HomeMy WebLinkAboutMarch 03, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — Held Virtually
Thursday, March 3, 2022
7:00 p.m.
The March 3, 2022 Council Meeting was held virtually via Zoom and livestreamed on
YouTube.
PRESENT
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
STAFF PRESENT
CAOICLERK THOMAS THAYER
DEPUTY CLERK MEAGAN ELLIOTT
DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL
FIRE CHIEFIBYLAW ENFORCEMENT OFFICER HARRY BARANIK
MANAGER OF CAPITAL PROJECTS1
WATER/WASTEWATER ED ROLOSON
MANAGER OF PUBLIC WORKS STEVE ADAMS
OTHERS PRESENT:
a+LINK ARCHITECTURE ED VAN DER MAAREL
BRENDON AGER
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
I REVIEW OF ITEMS NOT LISTED ON AGENDA
15.1 A. Confidential Report re advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Lakeshore Line)
4_ ANNOUNCEMENTS
Mayor Ketchabaw noted the following announcements:
1. There will be a vaccination clinic at the Straffordville Community Centre on
Thursday, March 10, 2022 from 12-6 p.m. Walk-ins are welcome.
2 Aylmer, Malahide, and Bayham are planning a Candidate's Information Session for
prospective 2022 Municipal Election candidates to be held at the East Elgin
Community Complex. Date is to be confirmed but will be sometime in April. Further
details will be provided when determined.
2022 Council Minutes
March 3, 2022
3. The County of Elgin is looking for a Committee Member for the Joint Accessibility
Advisory Committee. Applications due March 18, 2022.
5. DELEGATIONS
A. Susanne Schlotzhauer re Straffordville Community Centre Expansion
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the presentation from Susanne Schlotzhauer re Straffordville Community Centre
Expansion be received for information.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler
Mavor Ed Ketchabaw x
CARRIED
Council discussed item 12.2 F directly following Item 5.A.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Statutory Planning Meeting held February 17, 2022
B. Regular Council Meeting held February 17, 2022
C. Special Council Meeting held February 24, 2022
Moved by: Councillor Donnell
Seconded by: Councillor Froese
NO
THAT the minutes of the Planning Meeting held February 17, 2022, Council Meeting held
February 17, 2022 and Special Council Meeting held February 24, 2022 be adopted.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
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2022 Council Minutes
7. OPEN FORUM
One (1) member of the public commented to Item 12.2.F
8. MOTIONS AND NOTICE OF MOTION
9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. PHYSICAL SERVICES — EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
March 3, 2022
A. Report PS-04/22 by Steve Adams, Manager of Public Works re Capital Item FA-01
Straffordville Library HVAC
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report PS-04/22 re Capital Item No. FA-01 Straffordville Library HVAC be
received for information;
AND THAT Capital Item No. FA-01 Straffordville Library HVAC be awarded to Koolen
Electric in accordance with the quote for the Recommended Unit including an ERV unit
in the amount of $11,935+HST.
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mavor Ed Ketchabaw
YES NO
x
x
x
x _
x
CARRIED
B. Report FR-03/22 by Harry Baranik, Fire Chief re Fire Dispatch Agreement with the Town of
Tillsonburg
I
2022 Council Minutes March 3, 2022
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report FR-03/22 re Fire Dispatch Agreement with the Town of Tillsonburg be
received for information;
AND THAT Council authorizes the execution of the Fire Dispatch Agreement with the Town
of Tillsonburg;
AND THAT the appropriate by-law be brought forward for Council's consideration.
Recorded vote:
Member of Council YES ND
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw x
CARRIED
C. Report FR-04/22 by Harry Baranik, Fire Chief re Awarding of Contract for Fire Hydrant Flow
Survey
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report FR-04/22 re Awarding Contract for Fire Hydrant Flow survey be received for
information;
AND THAT Council approves the award of the Fire Hydrant Flow Survey to SCG
Flowmetrix;
AND THAT the appropriate by-law to enter into an Agreement with SCG Flowmetrix for the
Fire Hydrant Flow Survey be brought before Council for enactment.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x E
CARRIED
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2022 Council Minutes
11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information
March 3, 2022
A. Notice of Public Meeting re Proposed Zoning By -Law Amendment at 55881 Light Line
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT correspondence items 11.1.1 A be received for information.
Recorded vote:
Member of Council
YES_
x
NO
Councillor C. Valerie Donnell
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler.
_
x
x
Mayor Ed Ketchabaw
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-08/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Community
of Christ — Corinth Congregation Rezoning Application ZBA-01/22.
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report DS-08/22 regarding the Community of Christ — Corinth Congregation rezoning
application ZBA-01/22 be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act,
2015, it be pointed out that at the public participation meeting held February 17, 2022 associated
with this application, there were no written submissions and no oral presentation received
regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on a portion of the property owned by Community of Christ — Corinth Congregation
located in Concession 9 South Part Lot 6, known as 54246 Eden Line from Institutional (1) Zone
to Hamlet Residential (HR) Zone to meet the conditions of Consents E89/21 and E90/21 for the
creation of two building lots in the hamlet of North Hall;
AND THAT Zoning By-law No. Z736-2022 be presented to Council for enactment.
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2022 Council Minutes
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
T Mayor Ed Ketchabaw x
CARRIED
NO
March 3, 2022
B. Report DS-09/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re 11:28
Properties Inc. Rezoning Application ZBA-05/22
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report DS-09/22 regarding the 11:28 Properties Inc. rezoning application ZBA-05/22 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act,
2015, it be pointed out that at the public participation meeting held February 17, 2022 associated
with this application, there were no written submissions and no oral presentation received
regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on a portion of the property owned by 11:28 Properties Inc. legally described as
Concession 8 Part Lot 22, Registered Plan 258, Part Lot 11 from Holding Hamlet Residential
(HR(h2)) to Hamlet Residential (HR) to meet the conditions of Consents E76/21 — E79/21 for
the creation of four building lots in the hamlet of Eden;
AND THAT Zoning By-law No. Z737-2022 be presented to Council for enactment.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
o
C. Report DS-10/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Bill 13 and
Bill 276 — Planning Act Changes
Moved by: Deputy Mayor Weisler
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2022 Council Minutes March 3, 2022
Seconded by: Councillor Chilcott
THAT Report DS-10/22 regarding Bill 13, the Supporting People and Businesses Act, 2021
and Bill 276, the Supporting Recovery and Competitiveness Act, 2021 be received for
information;
AND THAT in consideration of the IBI Group Memorandum dated February 24, 2022,
Council chooses Option 1 — No Action;
AND THAT staff be directed to include any Bill 13 and Bill 276 potential amendments for
consideration at the time of the next Official Plan Review.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information
A. Town of Aurora re Request to Dissolve Ontario Land Tribunal
B. Norfolk County re Year of the Garden 2022 Proclamation
C. Elgin County re February 22, 2022 Council Highlights
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT correspondence items 12.1.1-A-C be received for information.
Recorded vote:
Member of Council _YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Ma or Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
NO
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2022 Council Minutes March 3, 2022
12.1.2 Requiring Action
12.2 Reports to Council
A. Report CL-05/22 by Meagan Elliott, Deputy Clerk re Upgrading Zoom Account
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CL-05/22 re Upgrading Zoom Account be received for information;
AND THAT staff be directed to continue with the Zoom account upgrade to five (5) Business
Licenses to facilitate recorded meeting accessibility.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott xi
Deputy Mayor Rainey Weisler x I
Mayor Ed Ketchabaw xi
1:e1_1 C11:�
B. Report CL-06/22 by Meagan Elliott, Deputy Clerk re Social Media
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CL-06/22 re Social Media be received for information;
N�
AND THAT staff be directed to continue utilizing current platforms and revisit the use of
social media after a new website platform is procured and implemented in 2023;
AND THAT staff target Q1/Q2 2022 to establish Voyent Alert! publicly as a notification
mechanism for Bayham.
Recorded vote:
Member of Council YES NO !
Councillor C. Valerie Donnell x
Councillor Dan Froese x i
Councillor Susan Chilcott x I
DeputyDepLLty Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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2022 Council Minutes March 3, 2022
C. Report CAO-05/22 by Thomas Thayer, CAOIClerk re Agreement for Building Services
Support
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-05/22 re Agreement for Building Services Support be received for
information;
AND THAT Council authorize an Agreement between the Municipality of Bayham and
Hillenaar Consulting Inc. for the provision of building services for the Municipality of
Bayham;
AND THAT Paul Hillenaar be appointed as Chief Building Official for the Municipality of
Bayham, effective April 1, 2022;
AND THAT Steve Adams be appointed as Drainage Superintendent for the Municipality of
Bayham, effective April 1, 2022;
AND THAT the appropriate by-laws be brought forward for Council's consideration.
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw
YES NO
x
x
CARRIED
D. Report CAO-06/22 by Thomas Thayer, CAOICIerk re Updates to the Personnel Policy
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-06/22 re Updates to the Personnel Policy be received for information;
AND THAT the changes outlined in Report CAO-06/22 be adopted;
AND THAT the appropriate by-law be brought forward for Council consideration.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler 1 x
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2022 Council Minutes March 3, 2022
Mayor Ed Ketchabaw x
CARRIED
E. Report CAO-07/22 by Thomas Thayer, CAOICIerk re Ontario Trillium Foundation —
Resilient Communities Fund
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-07/22 re Ontario Trillium Foundation — Resilient Communities Fund be
received for information;
AND THAT staff be directed to bring to Council costing estimates for the identified capital
works and potential Ontario Trillium Foundation — Resilient Communities Fund grant
application.
Recorded vote:
Member of Council
YES NO
x
x
x
x
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mavor Ed Ketchabaw
CARRIED
F. Report CAO-08/22 by Thomas Thayer, CAOIClerk re Public Comments Received —
Public Comment Period for Straffordville Community Centre Schematic Plans
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-08/22 re Public Comments Received — Public Comment Period for
Straffordville Community Centre Schematic Plans be received for information;
AND THAT the SCC schematic plans be referred back to staff to revisit the orientation of
the proposed kitchen and bar;
AND THAT an Educational Session for Council be arranged to visit other similar facilities in
the area.
Recorded vote:
Member of Council YES No
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
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2022 Council Minutes March 3, 2022
Mayor Ed Ketchabaw x
CARRIED
13. BY-LAWS
A. By-law No. 2022-010 Being a by-law to Authorize the Signing of a Subdivision
Agreement between 11:28 Properties Inc. and the Corporation of the Municipality of
Bayham to Provide for the Development of Four Building Lots in the Hamlet of Eden
B. By-law No. 2022-015 Being a by-law to Adopt a Personnel Policy Manual
C. By law No. 2022-016 Being a by-law to Authorize the Execution of a Fire Dispatch
Agreement - between the Corporation of the Municipality of Bayham and the Corporation
of the Town of Tillsonburg
D. By-law No. Z736-2022 Being a by-law to amend by-law Z456-2003, as amended
E. By-law No. Z737-2022 Being a by-law to amend by-law Z456-2003, as amended
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-law No. 2022-010, 2022-015, 2022-016, Z736-2022 and Z737-2022 be read a
first, second and third time and finally passed.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
14. UNFINISHED BUSINESS
15. OTHER BUSINESS
15.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
W1
THAT the Council do now rise to enter into an "In Camera" Session at 9:05 p.m. to
discuss:
2022 Council Minutes
March 3, 2022
A. Confidential Report re advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Lakeshore Line)
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw x
CARRIED
15.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" session at 9:33 p.m. and report on
Confidential Report re advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Lakeshore Line)
Recorded vote:
WATIT-11rWel
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Confidential Report re advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Lakeshore Line) be received for
information;
AND THAT staff proceed as directed.
Recorded vote.
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
2022 Council Minutes
Mayor Ed Ketchabaw x
CARRIED
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-017 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
March 3, 2022
THAT Confirming By-law No. 2022-017 be read a first, second and third time and finally
passed
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
De ut Ma or Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
17. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 9:35 p.m.
Recorded vote:
NO
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
MAYOR 9f1�k3
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