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HomeMy WebLinkAboutMarch 03, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, March 3, 2022 7:00 p.m. The March 3, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT STAFF PRESENT CAOICLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEFIBYLAW ENFORCEMENT OFFICER HARRY BARANIK MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS OTHERS PRESENT: a+LINK ARCHITECTURE ED VAN DER MAAREL BRENDON AGER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. I REVIEW OF ITEMS NOT LISTED ON AGENDA 15.1 A. Confidential Report re advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) 4_ ANNOUNCEMENTS Mayor Ketchabaw noted the following announcements: 1. There will be a vaccination clinic at the Straffordville Community Centre on Thursday, March 10, 2022 from 12-6 p.m. Walk-ins are welcome. 2 Aylmer, Malahide, and Bayham are planning a Candidate's Information Session for prospective 2022 Municipal Election candidates to be held at the East Elgin Community Complex. Date is to be confirmed but will be sometime in April. Further details will be provided when determined. 2022 Council Minutes March 3, 2022 3. The County of Elgin is looking for a Committee Member for the Joint Accessibility Advisory Committee. Applications due March 18, 2022. 5. DELEGATIONS A. Susanne Schlotzhauer re Straffordville Community Centre Expansion Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Susanne Schlotzhauer re Straffordville Community Centre Expansion be received for information. Recorded vote: Member of Council YES Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw x CARRIED Council discussed item 12.2 F directly following Item 5.A. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Statutory Planning Meeting held February 17, 2022 B. Regular Council Meeting held February 17, 2022 C. Special Council Meeting held February 24, 2022 Moved by: Councillor Donnell Seconded by: Councillor Froese NO THAT the minutes of the Planning Meeting held February 17, 2022, Council Meeting held February 17, 2022 and Special Council Meeting held February 24, 2022 be adopted. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 2 2022 Council Minutes 7. OPEN FORUM One (1) member of the public commented to Item 12.2.F 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council March 3, 2022 A. Report PS-04/22 by Steve Adams, Manager of Public Works re Capital Item FA-01 Straffordville Library HVAC Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report PS-04/22 re Capital Item No. FA-01 Straffordville Library HVAC be received for information; AND THAT Capital Item No. FA-01 Straffordville Library HVAC be awarded to Koolen Electric in accordance with the quote for the Recommended Unit including an ERV unit in the amount of $11,935+HST. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw YES NO x x x x _ x CARRIED B. Report FR-03/22 by Harry Baranik, Fire Chief re Fire Dispatch Agreement with the Town of Tillsonburg I 2022 Council Minutes March 3, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report FR-03/22 re Fire Dispatch Agreement with the Town of Tillsonburg be received for information; AND THAT Council authorizes the execution of the Fire Dispatch Agreement with the Town of Tillsonburg; AND THAT the appropriate by-law be brought forward for Council's consideration. Recorded vote: Member of Council YES ND Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw x CARRIED C. Report FR-04/22 by Harry Baranik, Fire Chief re Awarding of Contract for Fire Hydrant Flow Survey Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report FR-04/22 re Awarding Contract for Fire Hydrant Flow survey be received for information; AND THAT Council approves the award of the Fire Hydrant Flow Survey to SCG Flowmetrix; AND THAT the appropriate by-law to enter into an Agreement with SCG Flowmetrix for the Fire Hydrant Flow Survey be brought before Council for enactment. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x E CARRIED 4 2022 Council Minutes 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information March 3, 2022 A. Notice of Public Meeting re Proposed Zoning By -Law Amendment at 55881 Light Line Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1 A be received for information. Recorded vote: Member of Council YES_ x NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler. _ x x Mayor Ed Ketchabaw CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report DS-08/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Community of Christ — Corinth Congregation Rezoning Application ZBA-01/22. Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-08/22 regarding the Community of Christ — Corinth Congregation rezoning application ZBA-01/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 17, 2022 associated with this application, there were no written submissions and no oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a portion of the property owned by Community of Christ — Corinth Congregation located in Concession 9 South Part Lot 6, known as 54246 Eden Line from Institutional (1) Zone to Hamlet Residential (HR) Zone to meet the conditions of Consents E89/21 and E90/21 for the creation of two building lots in the hamlet of North Hall; AND THAT Zoning By-law No. Z736-2022 be presented to Council for enactment. 5 2022 Council Minutes Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x T Mayor Ed Ketchabaw x CARRIED NO March 3, 2022 B. Report DS-09/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re 11:28 Properties Inc. Rezoning Application ZBA-05/22 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-09/22 regarding the 11:28 Properties Inc. rezoning application ZBA-05/22 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 17, 2022 associated with this application, there were no written submissions and no oral presentation received regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a portion of the property owned by 11:28 Properties Inc. legally described as Concession 8 Part Lot 22, Registered Plan 258, Part Lot 11 from Holding Hamlet Residential (HR(h2)) to Hamlet Residential (HR) to meet the conditions of Consents E76/21 — E79/21 for the creation of four building lots in the hamlet of Eden; AND THAT Zoning By-law No. Z737-2022 be presented to Council for enactment. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x o C. Report DS-10/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Bill 13 and Bill 276 — Planning Act Changes Moved by: Deputy Mayor Weisler 5 2022 Council Minutes March 3, 2022 Seconded by: Councillor Chilcott THAT Report DS-10/22 regarding Bill 13, the Supporting People and Businesses Act, 2021 and Bill 276, the Supporting Recovery and Competitiveness Act, 2021 be received for information; AND THAT in consideration of the IBI Group Memorandum dated February 24, 2022, Council chooses Option 1 — No Action; AND THAT staff be directed to include any Bill 13 and Bill 276 potential amendments for consideration at the time of the next Official Plan Review. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. Town of Aurora re Request to Dissolve Ontario Land Tribunal B. Norfolk County re Year of the Garden 2022 Proclamation C. Elgin County re February 22, 2022 Council Highlights Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT correspondence items 12.1.1-A-C be received for information. Recorded vote: Member of Council _YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Ma or Rainey Weisler x Mavor Ed Ketchabaw x CARRIED NO 7 2022 Council Minutes March 3, 2022 12.1.2 Requiring Action 12.2 Reports to Council A. Report CL-05/22 by Meagan Elliott, Deputy Clerk re Upgrading Zoom Account Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CL-05/22 re Upgrading Zoom Account be received for information; AND THAT staff be directed to continue with the Zoom account upgrade to five (5) Business Licenses to facilitate recorded meeting accessibility. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott xi Deputy Mayor Rainey Weisler x I Mayor Ed Ketchabaw xi 1:e1_1 C11:� B. Report CL-06/22 by Meagan Elliott, Deputy Clerk re Social Media Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CL-06/22 re Social Media be received for information; N� AND THAT staff be directed to continue utilizing current platforms and revisit the use of social media after a new website platform is procured and implemented in 2023; AND THAT staff target Q1/Q2 2022 to establish Voyent Alert! publicly as a notification mechanism for Bayham. Recorded vote: Member of Council YES NO ! Councillor C. Valerie Donnell x Councillor Dan Froese x i Councillor Susan Chilcott x I DeputyDepLLty Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11 2022 Council Minutes March 3, 2022 C. Report CAO-05/22 by Thomas Thayer, CAOIClerk re Agreement for Building Services Support Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-05/22 re Agreement for Building Services Support be received for information; AND THAT Council authorize an Agreement between the Municipality of Bayham and Hillenaar Consulting Inc. for the provision of building services for the Municipality of Bayham; AND THAT Paul Hillenaar be appointed as Chief Building Official for the Municipality of Bayham, effective April 1, 2022; AND THAT Steve Adams be appointed as Drainage Superintendent for the Municipality of Bayham, effective April 1, 2022; AND THAT the appropriate by-laws be brought forward for Council's consideration. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw YES NO x x CARRIED D. Report CAO-06/22 by Thomas Thayer, CAOICIerk re Updates to the Personnel Policy Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-06/22 re Updates to the Personnel Policy be received for information; AND THAT the changes outlined in Report CAO-06/22 be adopted; AND THAT the appropriate by-law be brought forward for Council consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler 1 x 9 2022 Council Minutes March 3, 2022 Mayor Ed Ketchabaw x CARRIED E. Report CAO-07/22 by Thomas Thayer, CAOICIerk re Ontario Trillium Foundation — Resilient Communities Fund Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-07/22 re Ontario Trillium Foundation — Resilient Communities Fund be received for information; AND THAT staff be directed to bring to Council costing estimates for the identified capital works and potential Ontario Trillium Foundation — Resilient Communities Fund grant application. Recorded vote: Member of Council YES NO x x x x Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED F. Report CAO-08/22 by Thomas Thayer, CAOIClerk re Public Comments Received — Public Comment Period for Straffordville Community Centre Schematic Plans Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report CAO-08/22 re Public Comments Received — Public Comment Period for Straffordville Community Centre Schematic Plans be received for information; AND THAT the SCC schematic plans be referred back to staff to revisit the orientation of the proposed kitchen and bar; AND THAT an Educational Session for Council be arranged to visit other similar facilities in the area. Recorded vote: Member of Council YES No Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x 10 2022 Council Minutes March 3, 2022 Mayor Ed Ketchabaw x CARRIED 13. BY-LAWS A. By-law No. 2022-010 Being a by-law to Authorize the Signing of a Subdivision Agreement between 11:28 Properties Inc. and the Corporation of the Municipality of Bayham to Provide for the Development of Four Building Lots in the Hamlet of Eden B. By-law No. 2022-015 Being a by-law to Adopt a Personnel Policy Manual C. By law No. 2022-016 Being a by-law to Authorize the Execution of a Fire Dispatch Agreement - between the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg D. By-law No. Z736-2022 Being a by-law to amend by-law Z456-2003, as amended E. By-law No. Z737-2022 Being a by-law to amend by-law Z456-2003, as amended Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT By-law No. 2022-010, 2022-015, 2022-016, Z736-2022 and Z737-2022 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell W1 THAT the Council do now rise to enter into an "In Camera" Session at 9:05 p.m. to discuss: 2022 Council Minutes March 3, 2022 A. Confidential Report re advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 15.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 9:33 p.m. and report on Confidential Report re advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) Recorded vote: WATIT-11rWel Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report re advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) be received for information; AND THAT staff proceed as directed. Recorded vote. Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x 2022 Council Minutes Mayor Ed Ketchabaw x CARRIED 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-017 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott March 3, 2022 THAT Confirming By-law No. 2022-017 be read a first, second and third time and finally passed Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x De ut Ma or Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 17. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 9:35 p.m. Recorded vote: NO Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED MAYOR 9f1�k3 13