HomeMy WebLinkAboutMarch 17, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, March 17, 2022 7:00 p.m. The March 17, 2022 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Council Meeting held March 3, 2022 7. OPEN FORUM 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Port Burwell Boardwalk 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council 10. PHYSICAL SERVICES – EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council A. Report PS-05/22 by Ed Roloson, Manager of Capital Projects – Water/Wastewater re
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Capital Items PW-10, PW-11 and PW-12 Request for Quotations for the Supply and
Installation of Guardrails B. Report FR-05/22 by Harry Baranik, Fire Chief re 2021 Annual Fire and Emergency
Services Report 11. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information A. Long Point Region Conservation Authority re 2021 Annual Report B. Notice of Passing of Zoning Amendment Application ZBA-01/22 Community of Christ – Corinth Congregation 11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-11/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Temporary Use and Demolition Agreement – Schep, 13377 Bayham Drive 12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information A. Straffordville Hall Foundation & Straffordville Community Committee re 2022 Easter Egg
Hunt B. Municipal Engineers Association re 2022 Bursary Awards Program C. Elgin Group Police Services Board re Secretary-Administrator Appointment D. AHI and TDMH re New President and CEO Announcement E. County of Elgin re March 8, 2022 Council Highlights F. Town of Bracebridge re Hospital Capital Funding
G. Woolwich Township re Mental Health Supports
H. Various Municipalities re Dissolve Ontario Land Tribunal 12.1.2 Requiring Action A. Jodi and Wayne Thibodeau re Hybrid Council Meetings 12.2 Reports to Council
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A. Report CL-07/22 by Meagan Elliott, Deputy Clerk re 2022 Municipal Election Information B. Report CL-08/22 by Meagan Elliott, Deputy Clerk re Pregnancy and Parental Leave Policy – Council
C. Report CAO-10/22 by Thomas Thayer, CAO|Clerk re Municipal and Straffordville Community Centre COVID-19 Reopening
D. Report CAO-11/22 by Thomas Thayer, CAO|Clerk re Ontario Trillium Foundation – Resilient Communities Fund 13. BY-LAWS
A. By-law No. 2022-019 Being a by-law to authorize the execution of a temporary use and demolition agreement between Teunis Jacob Schep and the Corporation of the Municipality of Bayham B. By-law No. 2022-020 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Hillenaar Consulting Inc. (Paul Hillenaar)
C. By law No. 2022-021 Being a by-law to amend by-law 2022-011 being a by-law to appoint municipal officers and employees for the Municipality of Bayham
D. By law No. 2022-023 Being a by-law to adopt a use of corporate resources for election purposes policy
E. By law No. 2022-024 Being a by-law to delegate certain responsibilities through the restricted acts of Council known as “Lame Duck” period for 2022 F. By law No. 2022-025 Being a by-law to adopt a Council pregnancy & parental leave policy 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera A. Confidential Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Gas Tax Properties) 15.2 Out of Camera
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2022-026 Being a by-law to confirm all actions of Council 17. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, March 3, 2022 7:00 p.m. The March 3, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT:
CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
FIRE CHIEF|BYLAW ENFORCEMENT OFFICER HARRY BARANIK MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON
MANAGER OF PUBLIC WORKS STEVE ADAMS OTHERS PRESENT:
a+LINK ARCHITECTURE ED VAN DER MAAREL BRENDON AGER 1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 15.1 A. Confidential Report re advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line) 4. ANNOUNCEMENTS Mayor Ketchabaw noted the following announcements: 1. There will be a vaccination clinic at the Straffordville Community Centre on
Thursday, March 10, 2022 from 12-6 p.m. Walk-ins are welcome. 2. Aylmer, Malahide, and Bayham are planning a Candidate’s Information Session for prospective 2022 Municipal Election candidates to be held at the East Elgin Community Complex. Date is to be confirmed but will be sometime in April. Further details will be provided when determined.
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3. The County of Elgin is looking for a Committee Member for the Joint Accessibility
Advisory Committee. Applications due March 18, 2022. 5. DELEGATIONS
A. Susanne Schlotzhauer re Straffordville Community Centre Expansion
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Susanne Schlotzhauer re Straffordville Community Centre Expansion be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
Council discussed item 12.2 F directly following Item 5.A. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Statutory Planning Meeting held February 17, 2022 B. Regular Council Meeting held February 17, 2022
C. Special Council Meeting held February 24, 2022
Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the minutes of the Planning Meeting held February 17, 2022, Council Meeting held February 17, 2022 and Special Council Meeting held February 24, 2022 be adopted.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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7. OPEN FORUM One (1) member of the public commented to Item 12.2.F 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council 10. PHYSICAL SERVICES – EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council A. Report PS-04/22 by Steve Adams, Manager of Public Works re Capital Item FA-01
Straffordville Library HVAC Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler THAT Report PS-04/22 re Capital Item No. FA-01 Straffordville Library HVAC be received for information;
AND THAT Capital Item No. FA-01 Straffordville Library HVAC be awarded to Koolen Electric in accordance with the quote for the Recommended Unit including an ERV unit in the amount of $11,935+HST. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED B. Report FR-03/22 by Harry Baranik, Fire Chief re Fire Dispatch Agreement with the Town of Tillsonburg
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Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT Report FR-03/22 re Fire Dispatch Agreement with the Town of Tillsonburg be
received for information; AND THAT Council authorizes the execution of the Fire Dispatch Agreement with the Town
of Tillsonburg; AND THAT the appropriate by-law be brought forward for Council’s consideration. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
C. Report FR-04/22 by Harry Baranik, Fire Chief re Awarding of Contract for Fire Hydrant Flow Survey Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report FR-04/22 re Awarding Contract for Fire Hydrant Flow survey be received for information; AND THAT Council approves the award of the Fire Hydrant Flow Survey to SCG Flowmetrix; AND THAT the appropriate by-law to enter into an Agreement with SCG Flowmetrix for the Fire Hydrant Flow Survey be brought before Council for enactment.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
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11. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-Law Amendment at 55881 Light Line
Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1 A be received for information. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-08/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Community of Christ – Corinth Congregation Rezoning Application ZBA-01/22.
Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-08/22 regarding the Community of Christ – Corinth Congregation rezoning
application ZBA-01/22 be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act,
2015, it be pointed out that at the public participation meeting held February 17, 2022 associated
with this application, there were no written submissions and no oral presentation received
regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on a portion of the property owned by Community of Christ – Corinth Congregation
located in Concession 9 South Part Lot 6, known as 54246 Eden Line from Institutional (I) Zone
to Hamlet Residential (HR) Zone to meet the conditions of Consents E89/21 and E90/21 for the
creation of two building lots in the hamlet of North Hall;
AND THAT Zoning By-law No. Z736-2022 be presented to Council for enactment.
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
B. Report DS-09/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re 11:28 Properties Inc. Rezoning Application ZBA-05/22
Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-09/22 regarding the 11:28 Properties Inc. rezoning application ZBA-05/22 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act,
2015, it be pointed out that at the public participation meeting held February 17, 2022 associated
with this application, there were no written submissions and no oral presentation received
regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on a portion of the property owned by 11:28 Properties Inc. legally described as
Concession 8 Part Lot 22, Registered Plan 258, Part Lot 11 from Holding Hamlet Residential
(HR(h2)) to Hamlet Residential (HR) to meet the conditions of Consents E76/21 – E79/21 for
the creation of four building lots in the hamlet of Eden;
AND THAT Zoning By-law No. Z737-2022 be presented to Council for enactment.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED C. Report DS-10/22 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Bill 13 and Bill 276 – Planning Act Changes
Moved by: Deputy Mayor Weisler
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Seconded by: Councillor Chilcott
THAT Report DS-10/22 regarding Bill 13, the Supporting People and Businesses Act, 2021
and Bill 276, the Supporting Recovery and Competitiveness Act, 2021 be received for
information;
AND THAT in consideration of the IBI Group Memorandum dated February 24, 2022, Council chooses Option 1 – No Action; AND THAT staff be directed to include any Bill 13 and Bill 276 potential amendments for consideration at the time of the next Official Plan Review. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information
A. Town of Aurora re Request to Dissolve Ontario Land Tribunal B. Norfolk County re Year of the Garden 2022 Proclamation C. Elgin County re February 22, 2022 Council Highlights
Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese
THAT correspondence items 12.1.1-A-C be received for information.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
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12.1.2 Requiring Action 12.2 Reports to Council
A. Report CL-05/22 by Meagan Elliott, Deputy Clerk re Upgrading Zoom Account Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT Report CL-05/22 re Upgrading Zoom Account be received for information; AND THAT staff be directed to continue with the Zoom account upgrade to five (5) Business
Licenses to facilitate recorded meeting accessibility. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED B. Report CL-06/22 by Meagan Elliott, Deputy Clerk re Social Media Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CL-06/22 re Social Media be received for information;
AND THAT staff be directed to continue utilizing current platforms and revisit the use of social media after a new website platform is procured and implemented in 2023;
AND THAT staff target Q1/Q2 2022 to establish Voyent Alert! publicly as a notification mechanism for Bayham.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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C. Report CAO-05/22 by Thomas Thayer, CAO|Clerk re Agreement for Building Services
Support Moved by: Councillor Donnell
Seconded by: Councillor Chilcott THAT Report CAO-05/22 re Agreement for Building Services Support be received for
information; AND THAT Council authorize an Agreement between the Municipality of Bayham and Hillenaar Consulting Inc. for the provision of building services for the Municipality of Bayham; AND THAT Paul Hillenaar be appointed as Chief Building Official for the Municipality of Bayham, effective April 1, 2022; AND THAT Steve Adams be appointed as Drainage Superintendent for the Municipality of Bayham, effective April 1, 2022; AND THAT the appropriate by-laws be brought forward for Council’s consideration.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED
D. Report CAO-06/22 by Thomas Thayer, CAO|Clerk re Updates to the Personnel Policy
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-06/22 re Updates to the Personnel Policy be received for information; AND THAT the changes outlined in Report CAO-06/22 be adopted; AND THAT the appropriate by-law be brought forward for Council consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
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Mayor Ed Ketchabaw x
CARRIED
E. Report CAO-07/22 by Thomas Thayer, CAO|Clerk re Ontario Trillium Foundation – Resilient Communities Fund
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-07/22 re Ontario Trillium Foundation – Resilient Communities Fund be received for information; AND THAT staff be directed to bring to Council costing estimates for the identified capital works and potential Ontario Trillium Foundation – Resilient Communities Fund grant application. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
F. Report CAO-08/22 by Thomas Thayer, CAO|Clerk re Public Comments Received – Public Comment Period for Straffordville Community Centre Schematic Plans
Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report CAO-08/22 re Public Comments Received – Public Comment Period for Straffordville Community Centre Schematic Plans be received for information; AND THAT the SCC schematic plans be referred back to staff to revisit the orientation of the proposed kitchen and bar; AND THAT an Educational Session for Council be arranged to visit other similar facilities in the area. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
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Mayor Ed Ketchabaw x
CARRIED 13. BY-LAWS A. By-law No. 2022-010 Being a by-law to Authorize the Signing of a Subdivision
Agreement between 11:28 Properties Inc. and the Corporation of the Municipality of Bayham to Provide for the Development of Four Building Lots in the Hamlet of Eden B. By-law No. 2022-015 Being a by-law to Adopt a Personnel Policy Manual C. By law No. 2022-016 Being a by-law to Authorize the Execution of a Fire Dispatch Agreement - between the Corporation of the Municipality of Bayham and the Corporation of the Town of Tillsonburg D. By-law No. Z736-2022 Being a by-law to amend by-law Z456-2003, as amended
E. By-law No. Z737-2022 Being a by-law to amend by-law Z456-2003, as amended
Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT By-law No. 2022-010, 2022-015, 2022-016, Z736-2022 and Z737-2022 be read a
first, second and third time and finally passed. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera
Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise to enter into an “In Camera” Session at 9:05 p.m. to discuss:
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A. Confidential Report re advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line) Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED 15.2 Out of Camera
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 9:33 p.m. and report on Confidential Report re advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line)
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report re advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) be received for information;
AND THAT staff proceed as directed.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
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Mayor Ed Ketchabaw x
CARRIED 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-017 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2022-017 be read a first, second and third time and finally passed Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 17. ADJOURNMENT
Moved by: Councillor Froese Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 9:35 p.m.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
MAYOR CLERK
Motion
Pursuant to Section 6.8 of the Municipality of Bayham’s Procedural By-law No. 2022-003, a
Motion or Notice of Motion may be proposed by a Member of Council and included on a
Regular Session Agenda for discussion and Council consideration.
A Motion will require a Seconder prior to consideration.
___________________________________________________________________________ Motion re Port Burwell Boardwalk
Moved by: Councillor Chilcott Seconded by: WHEREAS the Department of Fisheries and Oceans (DFO) is a federal institution responsible for safeguarding water and managing Canada’s fisheries and oceans resources;
AND WHEREAS the Port Burwell Boardwalk was a DFO asset located and accessed over Provincial lands owned by the Ministry of Natural Resources; AND WHEREAS the Port Burwell Boardwalk had fallen into a state of disrepair, requiring
evaluation from the DFO; AND WHEREAS in February 2022, the DFO proceeded to remove the Port Burwell Boardwalk; AND WHEREAS concern has arisen from residents of the Bayham community regarding the removal of the Port Burwell Boardwalk; THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham respectfully requests that a replacement for the Port Burwell Boardwalk be considered by the Department
of Fisheries and Oceans as a passive recreational amenity for residents and visitors to Bayham; AND THAT correspondence identifying the request be sent to the appropriate Minster and the Member of Parliament (MP) on the matter.
REPORT
Physical Services
TO: Mayor & Members of Council
FROM: Ed Roloson, Manager of Capital Projects – Water/Wastewater
DATE: March 17, 2022
REPORT: PS-05/22 SUBJECT: CAPITAL ITEMS PW-10, PW-11, AND PW-12 – REQUEST FOR QUOTATIONS
FOR THE SUPPLY AND INSTALLATION OF GUARDRAILS
BACKGROUND
On October 5, 2021, the Council of the Corporation of the Municipality of Bayham passed the following resolution:
THAT Report TR-12/21 re 2022-2031 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2022-2031 Capital Budget. The 2022 Capital Budget includes Capital Item No. PW-10 (Eden Line guardrails), PW-11
(Coyle Rd. guardrails), and PW-12 (Best Line guardrails) for a total budget allotment of $130,000. DISCUSSION
Staff advise that the most recent bridge and culvert inspections as completed by Spriet Associates identified the said guardrails as a safety item and as such, staff recognize the capital projects as risk mitigation requirements.
In accordance with the Municipality’s policy, staff requested separate quotations for each required guardrail component as set out in the Ontario Provincial Standards (OPS). Staff received two quotes as follows: (excluding HST) Royal Fence Limited 1. Best Line - supply and install end treatments as per OPSD 922.186 = $30,200.00
- supply and install steel beam guardrail as per OPSD 912.185 =$2,209.80
2. Eden Line - supply and install end treatments as per OPSD 922.186 = $30,200.00
3. Coyle Rd. - supply and install end treatments as per OPSD 922.186 = $30,200.00 - supply and install steel beam guardrail as per OPSD 922.185 = $30,937.20 Peninsula Construction Inc. 1. Best Line - supply and install end treatments as per OPSD 922.186 = $30,400.00 - supply and install steel beam guardrail as per OPSD 922.185 = $2,200.00 2. Eden Line - supply and install end treatments as per OPSD 922.186 = $30,400.00 3. Coyle Rd. - supply and install end treatments as per OPSD 922.186 = $30,400.00 - supply and install steel beam guardrail as per OPSD 922.185 = $38,507.50
Royal Fence Limited provided the lowest overall quotes. Staff acknowledge that the Municipality has a previous working relationship with the vendor, who has successfully completed several
past projects for the Municipality. RECOMMENDATION 1. THAT Report PS-05/22 re: Capital Items No. PW-10, PW-11, and PW-12 – Request for Quotations for the Supply and Installation of Guardrails be received for information; 2. AND THAT Capital Items No. PW-10, PW-11, and PW-12 be awarded to Royal Fence Limited as quoted in the total amount of $123,747.00+HST. Respectfully Submitted by: Reviewed by:
___________________________ Ed Roloson Thomas Thayer, CMO Manager of Capital Projects-Water/Wastewater CAO|Clerk
March 9, 2022
Thomas Thayer, CAO Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON N0J 1Y0 Email: tthayer@bayham.on.ca
Attention: Mr. Thayer Dear Members of Council, Residents, and Ratepayers, The Long Point Region Conservation Authority is pleased to report we had a successful year in 2021. The Authority completed an aerial spray on 1,150 acres across 16 forest tracts having severe infestation of the Lymantria dispar dispar moth, issued 272 planning permits, consulted on 165 municipal applications, and participated in 49 pre-consultations. We completed two wetland restoration projects and established 234 acres of crop cover, planted 54,127 trees throughout the
watershed, and continued working with our municipal emergency management partners issuing 11 flood messages through eight flood events.
Attached you will find a copy of our 2021 Annual Report highlighting the programs, services, and accomplishments the Authority achieved in 2021. Financially, the Authority ended 2021 in a positive financial position. The 2021 LPRCA financial
statements audited by MNP LLP of London are attached. On behalf of the Long Point Region Conservation Authority Board of Directors, I would like to thank you for your continued support of the Authority. Yours truly, Judy Maxwell, CPA, CGA General Manager/Secretary-Treasurer CC. Meagan Elliott, Deputy Clerk Attachment 1: 2021 Annual Report
Attachment 2: 2021 LPRCA financial statements Hard copy sent by mail
2021
Annual Report
Backus Heritage CA
Contents
3 Messages from the Chair &
General Manager
4 Lee Brown Waterfowl Management
Area
6 Protecting Life & Property
8 Enhancing Watershed Health
11 Connecting People to Nature
18 2021 Financial Highlights
19 Board of Directors / LPRCA Staf
Message from the Chair
Refecting on 2021, I frst want to extend my sincere
appreciation and thanks to every employee of the Authority over the past year. Throughout 2021 the Board of Directors observed demonstrated examples of leadership, communication and teamwork. Without your collaborative eforts, passion,
commitment and dedication, this past year would not have been the incredible success it was.
In Ontario, Conservation Authorities celebrated 75 years since being established in 1946 under the Conservation Authorities Act. The milestone
anniversary signifes the important role Conservation Authority’s have in promoting an integrated watershed management approach balancing the human, environmental and economic needs of the watershed.
As Chair, I am proud of the programs and services we provide as we continue to fulfll the Authority’s mission to deliver excellent services and experiences; protect, advance and rejuvenate the watershed; and optimize the health and well-being
of the watershed.
To conclude, I would like to thank my fellow Directors for their support as the Chair and for their commitment to the Authority.
Michael Columbus Chair, LPRCA Board of Directors
Message from the General
Manager
Although 2021 came with challenges, there are many successes to celebrate, including the
sound fnancial position of the Authority at year-end. We continue to navigate the COVID-19 pandemic ensuring the health & safety of our staf, volunteers, visitors and the public.
As an organization we are in the process
of implementing and adapting to the new regulatory changes under the Conservation Authorities Act. The member municipalities collaboration and support will be key in the successful implementation of the Conservation
Authorities Act requirements.
In spite of the difcult year the Authority overwhelmingly achieved its goals which would not have been possible without the exceptional eforts and devotion of our staf. I
would like to thank the Board of Directors for their expertise, engagement and support. I would like to thank the municipalities and our many community partners for the support to deliver programs and services that enhance the
watershed for today and the future.
Judy MaxwellGeneral Manager, LPRCA 2021 Annual Report Long Point Region Conservation Authority 3
Long Point Region Conservation Authority 2021 Annual Report Lee Brown
Waterfowl
Management
Area
Leighton & Betty Brown
Conservation Scholarship
Having not presented a Leighton & Betty Brown Conservation Scholarship in 2020, the Lee Brown Marsh Management Committee
awarded three $1,000 scholarships in 2021.
Brendan Sullivan, Emma VandenBroek and
Carley Wilson are all students within the Long Point Region watershed who have demonstrated excellence in their studies,
commitment to their communities and interest in sustainability and conservation that has
led them to pursue post-secondary education in environmental felds. LPRCA and the Lee Brown Marsh Management Committee are
proud to help support Brendan, Emma and Carley in their continued education.
In Memoriam – Barry Smith
It is with sadness that Long Point Region Conservation Authority notes
the passing of Barry Smith in November 2021.
Barry was an active member
of the Lee Brown Marsh Management Committee since 2011.
A distinguished dairy farmer, Barry was an involved community member who was devoted to the marsh committee. We are
grateful for the 10 years Barry spent sharing his wisdom with the LBMMC and we join the community in mourning the loss of a friend of conservation and the Authority.
4
Lee Brown Waterfowl Management Area
Marsh Manager Retires
After 32 years overseeing the Lee Brown Waterfowl Management Area as Marsh Manager, Kim Brown began his well-deserved
retirement in July 2021. Initially taking on the role in 1989, Kim quickly became a go-to source for advice, insight and smiles.
Generations of hunters know Kim as a well-respected, knowledgeable and responsible
guide who cared deeply for the marsh. For decades, Kim successfully managed a very unique ecosystem at the Lee Brown Marsh Complex.
“Kim’s dedication to the Authority and
specifcally the conservation eforts at the marsh has been outstanding and on behalf of the Lee Brown Marsh Management
Committee we wish him a happy retirement!”
– Tom Haskett Chair, LBMMC 2021 Annual Report Long Point Region Conservation Authority 5
Long Point Region Conservation Authority 2021 Annual Report Protecting Life
& Property
Flood Forecasting
Long Point Region Conservation Authority’s food forecasting and warning system operates in collaboration with the Ontario Ministry of Northern Development, Mines, Natural Resources and Forestry. Our role within the
system is to have staf monitor weather forecasts and conditions, and alert municipal food coordinators and the public when signs point to possible fooding. This way, action can be taken to keep people safe and limit
property damage.
2021 was another active year for food forecasting. Lake Erie’s water levels have been high for a number of years now, making fooding more likely when the weather is
particularly windy. Because of the high water levels, a standing Flood Outlook was in place for the Lake Erie shoreline throughout all of 2021, issuing higher level alerts when shoreline fooding was imminent or occurring.
Long Point 6
In total LPRCA issued 11 food messages throughout 2021.
2021 2020
Conditions Statements 6 9
Flood Watches 2 10
Flood Warnings 3 4
Substantial rainfall through the summer
months meant no low water advisories were issued in 2021.
Haldimand & Norfolk Flood
Mapping
Long Point Region Conservation Authority staf worked with Haldimand County and Norfolk
County to prepare interactive mapping tools that allow residents to see what areas of
their communities are vulnerable to fooding. Searchable by address, the maps show where water may reach at various food thresholds.
These tools are free, easy-to-use and available on the respective municipal websites.
Planning & Regulations
Long Point Region Conservation Authority’s
planning and regulation services are a key part of our core mandate to protect our watershed from property damage and loss of life due to natural hazards including fooding and erosion. Staf operate under the Conservation
Authorities Act to regulate development in and around wetlands, watercourses, foodplains and along the Lake Erie shoreline. Their work helps keep our communities safe.
Throughout 2021, 272 permits for development
under Section 28 of the Conservation Authorities Act were reviewed and issued by Planning and Regulations staf.
2021 2020
Permit Applications Reviewed 272 296
Municipal Applications Reviewed 165 121
Pre-consultation Meetings 49 -
LPRCA participated in the development and review of Norfolk County’s Port Dover Secondary Plan, Brant County’s new Ofcial Plan and Haldimand County’s Ofcial Plan
Update. 2021 Annual Report Long Point Region Conservation Authority 7
Long Point Region Conservation Authority 2021 Annual Report Enhancing
Watershed
Health
Stewardship
Long Point Region Conservation Authority collaborates extensively with municipal,
organizational and private partners to promote and implement environmental stewardship initiatives throughout our
watershed. Project highlights from 2021 include:
• 75 acres of cover crops were planted under Haldimand County’s Rural Water Quality program;
• 159 acres of cover crops were established in Norfolk County through Environment and
Climate Change Canada’s (ECCC) Integrated Conservation Action Planning (ICAP) program;
• Staf worked with landowners to restore
the natural hydrology in three locations, with funding support from ECCC’s Habitat 8
Stewardship Program and the Essex-Erie Species at Risk program;
• Phragmites control eforts were undertaken at the Dereham Wetlands and the Lee
Brown Waterfowl Management Area marsh through the Ontario Power Generation (OPG) wetlands program; and
• Two erosion control designs were developed for agricultural landowners by LPRCA staf.
Drinking Water Source Protection
Keeping our drinking water clean is essential
and the Clean Water Act, 2006 ensures that source protection plans are in place to do just
that. In 2021, LPRCA participated in a social media campaign coordinated by Conservation Ontario to highlight the existence of Drinking
Water Source Protection Road Signs and explain that these blue and white signs – of
which there are over 1,700 in Ontario! – mark areas that have protection requirements
keeping natural water sources such as
groundwater, lakes, or rivers that provide municipal drinking water
safe and clean.
Water Quality Monitoring
Water quality data collected by LPRCA contributes to partnership programs such as
the Ministry of the Environment, Conservation and Parks’ Provincial Surface Water Quality Monitoring Program (PWQMN). The program
dates back to 1964, permitting the tracking of changes in water quality over time. In 2021,
LPRCA staf sampled nine PWQMN sites within our watershed.
Similarly, staf measured groundwater levels
at 11 wells, fve of which were also sampled for water quality, as part of the Provincial
Groundwater Monitoring Network (PGMN). This dataset is contributed to by all 36 Conservation Authorities in Ontario, as well
as municipalities from regions not within the jurisdiction of an Authority. With more than
450 wells monitored across the province and decades worth of data, long-term trends in water levels and water quality can be analyzed
and responded to.
Another partnership, the Ontario Benthos
Biomonitoring Network (OBBN), saw LPRCA performing benthic sampling at 10 sites in 2021. Sampling for benthic invertebrates is
a common way to evaluate the condition of aquatic ecosystems. 2021 Annual Report Long Point Region Conservation Authority 9
Long Point Region Conservation Authority 2021 Annual Report Tree Planting
From erosion control to wind bufering to carbon sequestration; in planting trees we preserve, protect and enhance our environment for generations to come. In
2021, LPRCA arranged the planting of 53,825 seedlings throughout the watershed.
• 11 landowners planted seedlings through Forests Ontario’s 50 Million Tree Program;
• 22 landowners planted seedlings with
funding support from Ontario Power Generation;
• 24 landowners participated in seedling planting projects on their private property
through LPRCA Private Land Tree Planting Program.
In addition to seedlings, LPRCA also planted 302 tall stock trees in the municipalities of Bayham and South-West Oxford, through the Trees for Roads Program.
Waterford North CA 10
Connecting
People to
Nature
Conservation Areas & Land
Holdings
Long Point Region Conservation Authority owns 11,065 acres of conservation lands,
including fve parks with a total of 682 campsites. 2021 was a successful year, even with challenges created by the COVID-19 pandemic. We were able to welcome seasonal campers to our Conservation Areas in May,
with nightly camping and day-use resuming in June. All fve Conservation Areas saw an increase in seasonal camping; 397 total seasonal permits were issued, 73 more than 2020. Despite the often-changing restrictions
and limitations on services, we were able to ofer plenty of safe and enjoyable outdoor experiences.
Various improvement projects were completed across our campgrounds:
• Electric and water services were added to campsites 1 – 10 at Deer Creek
Conservation Area, ofering campers a better camping experience.
• The fnal phase of upgrades at Waterford North Conservation Area were completed,
adding new electric and water service to 52 campsites.
• The pool at Backus Heritage Conservation Area was repainted and had a new cement
pool deck poured. 2021 Annual Report Long Point Region Conservation Authority 11
Long Point Region Conservation Authority 2021 Annual Report John and Kelsey Lamont
Backhouse Historic Site
The Backus Homestead had a new metal roof installed in March 2021. The Homestead also received seven custom-made storm windows, funded by a gracious donation from Janet
Gehring. Janet and John Gehring also donated a bench in memory of their mother, Hazel “Bud” Backus.
Pandemic challenges kept us from being able to open the buildings within the Historic
Site, but the grounds remained open and accessible. Visitors were able to use the self-guided tour pamphlet while exploring the Historic Site.
A new outdoor visitor attraction in the form of
a sunfower maze was planted in the summer of 2021. The brilliant yellow fowers made the sunfower maze a picture-perfect hot spot!
The gardens and landscaping of the Backus Homestead were redone with a period-correct design. A new trellis was recreated by reference to historic photographs. It was made by hand and donated by volunteers John,
Heather and Kelsey Lamont. The trellis sits in front of the homestead where the original once sat in the early 20th century.
12
Forest Management
LPRCA manages forest tracts to maximize their benefts to the overall health of the
watershed. All forest management and harvesting eforts are guided by a 20-year
Management Plan.
Recently, staf surveyed LPRCA forest tracts that were the most susceptible to an
ongoing Lymantria dispar dispar (LDD) moth infestation and identifed 1,150 acres across
16 forest tracts as having “severe” levels of infestation. In the spring of 2021, the Board of Directors authorized the use of reserves for an
aerial spray program. The aerial spray involved two applications timed to the life cycle of the
LDD moth. Inspection of the treated properties following the application showed success in controlling the presence of the invasive
species, dropping the risk level from “severe” to “light”.
In 2021, fve LPRCA properties underwent ecological surveys for species at risk and provincially rare plants and vegetation in
preparation for upcoming forest management activities in 2022. All properties are surveyed
before any harvesting occurs.
LPRCA continues research partnerships with multiple organizations on various forest tracts. 2021 Annual Report Long Point Region Conservation Authority 13Tarcza, Hird, Roberts Tract
Long Point Region Conservation Authority 2021 Annual Report 14
Conservation Stewardship Award
Long Point Region Conservation Authority is proud to present the annual Conservation
Stewardship Award to Tillsonburg’s Paul DeCloet.
Paul was nominated for the award by the Nature Conservancy of Canada who commended him for his numerous
contributions to the conservation of natural resources in the Long Point Region watershed. An active volunteer with the local Lions Club, Paul has been participating in tree planting and restoration projects in the region for
decades. Between his farm properties and community projects, well over 100,000 trees have been planted in the area thanks to his eforts.
Paul’s love for trees – tulip trees in particular
– is no secret; he regularly gifts trees he
grows to his friends and community. In 2021, Paul donated a 50-hectare property in the Clear Creek Valley to Norfolk County through the Canadian Government’s Ecological Gifts Program. This patch of Carolinian forest, now
known as the Paul DeCloet Forest, will be preserved so that both people and wildlife can enjoy the many benefts a diverse forest tract provides.
Paul has also worked directly with LPRCA on
restoration projects and was a member of the Authority’s Board of Directors from 1987 through 1997. He was Vice-Chair of the Board in 1992 and Chair from 1993 to 1996, serving on several committees during his time with
LPRCA.
Paul is a champion of conservation and sustainability, and it is our honour to present him with our Conservation Stewardship Award. 2021 Annual Report Long Point Region Conservation Authority 15
Long Point Region Conservation Authority 2021 Annual Report Online Donations
Our refreshed website, launched in December of 2020, was an initial step in an efort to modernize LPRCA’s online presence. Digital
platforms allow for quick and convenient access to LPRCA services and information. In the summer of 2021, Long Point Region Conservation Authority began accepting online donations through CanadaHelps. Now, anyone
interested in donating to the Memorial Forest program or LPRCA’s general operations can easily and safely do so online. Thirty-three donations totalling $3,020 were made through the online system from its introduction on
lprca.on.ca in June through the end of 2021.
The online donation platform has been a valuable addition to our Conservation Education Centre Revitalization fundraising eforts. After thirty years of providing fun and
engaging conservation education to students and visitors, the Education Centre at Backus Heritage Conservation Area is getting a substantial upgrade thanks to support from the community. Updated interactive displays
and improved building accessibility will help the Education Centre ofer exciting learning opportunities to all for another three decades and beyond. Visit lprca.on.ca/donate to learn more and to contribute. 16
Virtual Memorial Forest
Dedication Service
For the second year in a row, restrictions on crowd sizes meant we were unable to hold an in-person Memorial Forest Dedication Service at the Backus Heritage Conservation Area. Following the success of 2020’s virtual
version of the ceremony, LPRCA Chair Mike Columbus led a virtual 2021 Dedication Service – featuring speeches, musical performances and the planting of memorial trees – that was flmed and released as a video on LPRCA’s
YouTube channel where it remains available for viewing.
The virtual service provided the family and friends of those who passed with a safe way to remember their loved ones. The ongoing
expansion of the Memorial Forest continues to provide a lasting, living memorial that will carry on for generations.
A heartfelt thank you to all who have donated to the Memorial Forest in memory of a loved
one, and to all the volunteers and staf who made the 2021 Dedication Service possible. 2021 Annual Report Long Point Region Conservation Authority 17
Long Point Region Conservation Authority 2021 Annual Report 2021 Financial Highlights
2021 Revenue
Municipal Levy – Operating $ 1,686,943 30%
Municipal Levy – Capital $ 564,623 10%
Provincial Funding $ 35,229 1%
Fees $ 2,776,541 50%
Forestry Sales $ 511,791 9%
Gain on Sale of Assets $ 1,219 0%
Total $ 5,576,346 100%
Use of 2021 Operating Levy
Corporate Services $ 742,095 43%
Planning & Watershed Services $ 512,547 29%
Backus Heritage Conservation Area $ 92,146 8%
Maintenance Operations Services $ 340,155 20%
Total $ 1,686,934 100%
2021 Expenditures Share of 2021 Operating Levy
Planning & Watershed Services $ 782,335 17%
Backus Heritage Conservation Area $ 446,675 10%
Maintenance Operations Services $ 600,259 13%
Forestry Services $ 430,125 9%
Conservation Parks $ 838,314 18%
Corporate Services $ 1,251,404 27%
ALUS Elgin Partnership $ 262,262 6%
Total $ 4,611,374 100%
Haldimand County $ 240,090 14%
Norfolk County $ 882,185 52%
Oxford County $ 360,609 21%
Brant County $ 114,929 7%
Municipality of Bayham $ 76,671 5%
Township of Malahide $ 12,459 1%
Total $ 1,686,943 100%
Thank you to our municipal partners Municipality of Bayham / County of Brant / Haldimand County / Township of Malahide Norfolk County / Township of Norwich / Township of South West Oxford / Town of Tillsonburg 18
2021 Board of Directors
Chair Michael Columbus
Vice Chair John Scholten
Directors Dave Beres Robert Chambers Kristal Chopp Ken Hewitt Tom Masschaele Stewart Patterson Ian Rabbitts Peter Ypma Valerie Donnell
Norfolk County
Township of Norwich
Town of Tillsonburg
County of Brant
Norfolk County
Haldimand County
Norfolk County
Haldimand County
Norfolk County
Township of South West Oxford
Municipality of Bayham &
Township of Malahide
Lee Brown Marsh Management
Committee
Tom Haskett, Chair Kim Brown John Scholten Larry Chanda Barry Smith Michael Columbus
Backus Museum Committee
Betty Chanyi, Chair Dave Beres Michael Columbus Robert Chambers Dene Elligson
Tom Masschaele Heather Smith Julie Stone Madaline Wilson
LPRCA Staff
Judy Maxwell Aaron LeDuc Ben Hodi Leigh-Anne Mauthe Lorrie Minshall
Helen Bartens Bonnie Bravener Trevor Brown Jef Calliauw Alex Cassidy Zachary Cox Nathan Dunbar Paul Gagnon Brandon Good Carolyn Jacques Isabel Johnson Jumanah Khan Dana McLachlan David Proracki Chris Reinhart Frank Schram Nicole Sullivan Debbie Thain Ginny Vanlouwe Ben Watson
General Manager/Secretary-Treasurer Manager of Corporate Services Manager of Watershed Services Interim Manager of Watershed Services Project Manager, Watershed Services
Curator Resource Technician Marsh Manager Carpenter Lands & Waters Technician Marketing Coordinator Operations Support Lands & Waters Supervisor Superintendent of Conservation Areas Accounting & Administration Supervisor Resource Planner ALUS Elgin Coordinator Executive Assistant Water Resources Analyst Forestry Technician Workshop Supervisor HR Associate/Receptionist Supervisor of Forestry Accounting Clerk Development Technician
And our many seasonal staf and summer students 2021 Annual Report Long Point Region Conservation Authority 19
4 Elm Street, Tillsonburg, ON N4G 0C4
519-842 4242 | 1-888-231-5408 conservation@lprca.on.ca www.lprca.on.ca
Member of the
Conservation Ontario Network
-@lpr_ca
@LongPointConservation
@longpointca
LONG POINT REGION CONSERVATION AUTHORITY
Financial Statements December 31, 2021
LONG POINT REGION CONSERVATION AUTHORITY
INDEX TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2021
Page(s)
Management Report 1
Independent Auditor’s Report 2 – 3
Statement of Financial Position 4
Statement of Operations and Change in Accumulated Surplus 5
Statement of Changes in Net Financial Assets 6
Statement of Cash Flows 7
Notes to the Financial Statements 8 – 17
Schedule 1 – Schedule of Deferred Revenue 18
Schedule 2 – Schedule of Tangible Capital Assets 19
Schedule 3 – Schedule of Internally Restricted Reserves 20
Schedule 4 – Schedule of Externally Restricted Reserves 21
Schedule 5 – Schedule of Segmented Reporting 22 – 23
Page 1
MANAGEMENT REPORT
Management’s Responsibility for the Financial Statements
The accompanying financial statements are the responsibility of the management of Long Point
Region Conservation Authority and have been prepared by management in accordance with Canadian public sector accounting standards. Management is also responsible for the notes to the financial statements, schedules and the integrity and objectivity of these financial statements. The
preparation of financial statements involves the use of estimates based on management’s judgment to which management has determined such amounts on a reasonable basis in order to ensure that the financial statements and any other supplementary information presented are
consistent with that in the financial statements.
The Authority is also responsible to maintain a system of internal accounting and administrative controls that are designed to provide reasonable assurance that the financial information is relevant, reliable, available on a timely basis, and accurate, and that the transactions are properly authorized and that the Authority’s assets are properly accounted for and adequately safeguarded.
The Board of Directors are responsible for ensuring that management fulfills its responsibilities for financial reporting and internal control. The Board reviews internal financial statements on a quarterly basis with management, as well as with the external auditors to satisfy itself that each party is properly discharging its responsibilities with respect to internal controls and financial
reporting. The external auditors MNP LLP have full and free access to financial information and the Board of Directors prior to the approval of the financial statements.
The financial statements have been examined by MNP LLP, the external auditors of the Authority. The responsibility of the external auditors is to conduct an independent examination in accordance with Canadian generally accepted auditing standards, and to express their opinion on whether the
financial statements are fairly presented in all material respects in accordance with Canadian public sector accounting standards.
_______________________________
John Scholten Chairman of the Board
_______________________________ Judy Maxwell, CPA, CGA
General Manager, Secretary/Treasurer
Tillsonburg, Canada March 4, 2022
Independent Auditor's Report
To the Board of Directors of Long Point Region Conservation Authority:
Opinion
We have audited the financial statements of Long Point Region Conservation Authority (the "Authority"), which
comprise the statement of financial position as at December 31, 2021, and the statements of operations and changes
in accumulated surplus, changes in net financial assets and cash flows for the year then ended, and notes to the
financial statements, including a summary of significant accounting policies.
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of
the Authority as at December 31, 2021, and the results of its operations, changes in its net financial assets and its cash
flows for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities
under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements
section of our report. We are independent of the Authority in accordance with the ethical requirements that are
relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in
accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and
appropriate to provide a basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in accordance with
Canadian public sector accounting standards, and for such internal control as management determines is necessary
to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or
error.
In preparing the financial statements, management is responsible for assessing the Authority’s ability to continue as a
going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of
accounting unless management either intends to liquidate the Authority or to cease operations, or has no realistic
alternative but to do so.
Those charged with governance are responsible for overseeing the Authority’s financial reporting process.
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with
Canadian generally accepted auditing standards will always detect a material misstatement when it exists.
Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they
could reasonably be expected to influence the economic decisions of users taken on the basis of these financial
statements.
ACCOUNTING › CONSULTING › TAX
SUITE 700, 255 QUEENS AVE, LONDON ON,N6A 5R8
TEL: (519) 679-8550 FAX: (519) 679-1812 MNP.ca
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional
judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or
error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is
sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion,
forgery, intentional omissions, misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the Authority’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates
and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of accounting and, based
on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that
may cast significant doubt on the Authority’s ability to continue as a going concern. If we conclude that a
material uncertainty exists, we are required to draw attention in our auditor's report to the related
disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our
conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future
events or conditions may cause the Authority to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the disclosures,
and whether the financial statements represent the underlying transactions and events in a manner that
achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and
timing of the audit and significant audit findings, including any significant deficiencies in internal control that we
identify during our audit.
London, Ontario Chartered Professional Accountants
March 4, 2022 Licensed Public Accountants
Suite 700, 255 Queens Ave, London, Ontario, N6A 5R8
Phone: (519) 679-8550 Fax: (519) 679-1812
LONG POINT REGION CONSERVATION AUTHORITY
Page 4
STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2021
2021 2020
Financial Assets
Cash (note 3) $ 3,647,951 $ 3,114,955
Investments (note 4) 6,822,426 5,770,114
Accounts receivable 307,655 1,034,444
Accrued receivable 20,286 100,568
Other assets 106,542 53,376
10,904,860 10,073,457
Financial Liabilities
Accounts payable and accrued liabilities 431,200 208,655
Deferred revenue (schedule 1) 606,589 715,664
1,037,789 924,319
Net financial assets 9,867,071 9,149,138
Non-Financial Assets
Tangible capital assets (schedule 2) 7,723,272 7,476,233
Net assets $ 17,590,343 $ 16,625,371
Commitment (note 6) Contingent liabilities (note 8)
Accumulated Surplus
Accumulated surplus - internally restricted (schedule 3) 3,890,271 3,854,607
Accumulated surplus - externally restricted (schedule 4) 5,976,800 5,294,531
Accumulated surplus - tangible capital assets 7,723,272 7,476,233
Total accumulated surplus $ 17,590,343 $ 16,625,371
On behalf of the Board of Directors:
________________________
John Scholten
Chair, Board of Directors
________________________
Dave Beres
Chair, Audit and Finance Committee
LONG POINT REGION CONSERVATION AUTHORITY
Page 5
STATEMENT OF OPERATIONS AND CHANGE IN ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2021
Budget Actual Actual
2021 2021 2020
(note 5)
Revenues
Municipal levies:
General $1,686,943 $1,686,943 $1,644,960
Special 600,000 564,623 434,450
Government grants:
Provincial 35,229 35,229 35,229
Corporate services (note 7)135,095 195,089 212,710
Planning and watershed services 208,216 407,995 468,742
Forestry services 422,857 511,791 419,684
Backus Heritage conservation area 493,598 417,600 238,763
Conservation parks 1,179,000 1,338,759 588,900
Donations --325,000
Maintenance operations services 251,630 154,836 135,799
ALUS Elgin Partnership (note 12)-262,262 229,105
Gain on disposal of tangible
capital assets -1,219 131,446
Total Revenues 5,012,569 5,576,346 4,864,788
Expenditures
Corporate services 1,255,382 1,251,404 1,124,578
Planning and watershed services 749,600 782,335 995,119
Forestry services 361,285 430,125 283,889
Backus Heritage conservation area 578,716 446,675 316,683
Conservation parks 882,387 838,314 554,953
Maintenance operations services 594,364 600,259 515,243
ALUS Elgin Partnership (note 12) - 262,262 229,105
Total expenditures 4,421,734 4,611,374 4,019,570
Annual Surplus $590,835 $964,972 $845,218
Accumulated surplus, beginning of the year 16,625,371 16,625,371 15,780,153
Accumulated surplus, end of the year $17,216,206 $17,590,343 $16,625,371
LONG POINT REGION CONSERVATION AUTHORITY
Page 6
STATEMENT OF CHANGES IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2021
Budget Actual Actual
2021 2021 2020
(note 5)
Annual Surplus $590,835 $964,972 $845,218
Acquisition of tangible capital assets (615,000)(503,878)(238,936)
Donated tangible capital assets --(325,000)
Gain on disposal of tangible capital assets -(1,219)(131,446)
Proceeds on disposal of tangible capital assets -18,627 131,491
Amortization of tangible capital assets -239,431 221,181
Change in net financial assets (24,165) 717,933 502,508
Net financial assets, beginning of year 9,149,138 9,149,138 8,646,630
Net financial assets, end of year $9,173,303 $9,867,071 $9,149,138
LONG POINT REGION CONSERVATION AUTHORITY
Page 7
STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2021
2021 2020
Cash Flows from Operating Activities
Operating activities:
Annual Surplus $964,972 $845,218
Items not affecting cash:
Amortization of tangible capital assets 239,431 221,181
Gain on disposal of tangible capital assets (1,219)(131,446)
Donated tangible capital assets -(325,000)
1,203,184 609,953
Change in non-cash working capital:
Accounts receivable 726,789 (305,004)
Accrued receivable 80,282 112,779
Other receivables (53,166)42,412
Accounts payable and accrued liabilities 222,545 (83,444)
Deferred revenue (109,075) 132,424
2,070,559 509,120
Investing activities:
Acquisition of tangible capital assets (503,878) (238,936)
Change in investments (1,052,312) 2,386,816
Proceeds on disposal of tangible capital assets 18,627 131,491
(1,537,563) 2,279,371
Change in cash 532,996 2,788,491
Cash, beginning of year 3,114,955 326,464
Cash, end of year $3,647,951 $3,114,955
LONG POINT REGION CONSERVATION AUTHORITY
Page 8
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
1. Purpose of the Organization
Long Point Region Conservation Authority (the “Authority”) is a special purpose environmental
body established under the Conservation Authorities Act of Ontario and works with member
municipalities, other stakeholders, and undertakes programing to protect, restore and manage
the natural resources and features in the Long Point Region Watershed.
2. Significant Accounting Policies
The financial statements of Long Point Region Conservation Authority are the representation of
management, prepared in accordance with Canadian public sector accounting standards for local
governments as recommended by the Public Sector Accounting Board (PSAB) of the Chartered
Professional Accountants of Canada. The policies that are considered to be particularly
significant are as follows:
[a] Revenue Recognition
The Authority follows the deferral method of accounting for contributions and government
transfers. Restricted contributions and government transfers are deferred and are recognized as
revenues in the year in which the related expenses are incurred or services performed.
Unrestricted contributions and government transfers are recognized as revenues in the period in
which events giving rise to the revenue occur, provided that the transactions are authorized, any
eligibility criteria have been met, and a reasonable estimate can be made of the amount to be
received.
General grants and levies are recognized in the period they pertain to.
Corporate services, Planning and watershed services, Forestry services, Conservation parks and
Maintenance operations services are recognized as the related expenses are incurred and the
services are provided.
Interest and investment income is recognized on the accrual basis as it is earned.
[b] Accrual Accounting
Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis
of accounting recognizes revenues as they become available and measurable; expenditures are
recognized as they are incurred and measurable as a result of receipt of goods or services and
the creation of a legal obligation to pay.
LONG POINT REGION CONSERVATION AUTHORITY
Page 9
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2021
2. Significant Accounting Policies (continued from previous page)
[c] Internal Transactions
All inter-departmental revenues and expenditures have been eliminated for these financial
statements.
[d] Investments
All of the investments are carried at amortized cost using the effective interest rate method. The
Board of Directors has the intention to hold investments until maturity.
[e] Reserve Fund Balances
Internally restricted reserves are those with restrictions imposed by the Board of Directors in order
to ensure funds are available for financial relief in the event of a significant loss of revenues or
other financial emergency for which there is no other source of funding available. Internally
restricted funds are as follows:
(i) The Education Centre Maintenance Fund for the maintenance of the Backus Conservation
Education Centre.
(ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas.
(iii) The Memorial Woodlot fund for the donations to the Memorial Woodlot Fund and cost to
Memorial Woodlot Fund at Backus.
(iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements of
Lee Brown Waterfowl M.A.
(v) The Capital Levy fund for capital additions, replacements or improvements within the
authority.
(vi) The Dam Fund is for maintenance and capital upgrades to the Authority owned flood
control structures
(vii) The Administration Office Fund is for the future acquisition of office space that meets the
organization’s needs.
(viii) The Strategic Investments in Operation/Capital Fund is for investment in operations and
capital alignment with the organization’s strategic plan.
Externally restricted reserves are those with restriction imposed by individuals external to the
Board of Directors. Externally restricted funds are as follows:
(i) Revenues and expenditures related to the Backus Heritage Village are recorded in the
Backus Heritage Village Trust Fund.
(ii) Revenues and expenditures related to the Leighton and Betty Brown scholarships are
recorded in the Leighton and Betty Brown Scholarship Fund.
(iii) Disposition of Lands Reserve shall use the funds for dam studies and repairs, flood hazard
mapping and flood forecasting tools.
LONG POINT REGION CONSERVATION AUTHORITY
Page 10
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
2. Significant Accounting Policies (continued from previous page)
[f] Tangible Capital Assets
Tangible capital assets are recorded at cost which includes amounts that are directly attributable
to acquisition, construction, development or betterment of the asset. The cost, less residual
values, of the tangible capital asset, excluding land and landfill sites, are amortized on a straight-
line basis over their estimated useful lives as follows:
Asset Useful Life -Years
Land improvements 20 years
Buildings and building improvements 20 - 50 years
Machinery & equipment 20 years
Furniture and fixtures 10 years
Computers 5 years
Motor vehicles 10 years
Infrastructure 10 - 50 years
Amortization is charged in the year of acquisition and in the year of disposal. Assets under
construction are not amortized until the asset is available for productive use.
Contributed tangible capital assets are recorded into revenues at their fair market values on the
date of a donation.
[g] Donations
Unrestricted donations are recorded as revenue in the year they are received. Externally
restricted donations are deferred and recognized as revenue in the year in which the related
expenses are recognized. Donated materials and services are recorded as revenue and
expenditure when the fair market value of the materials and services donated is verifiable, only to
the extent the Authority has issued a charitable donation receipt for those materials and services.
[h] Use of Estimates
The preparation of the financial statements of the Authority, in conformity with Canadian public
sector accounting standards, requires management to make estimates that affect the reported
amount of assets and liabilities and the disclosure of contingent liabilities, at the date of the
financial statements and the reported amounts of revenues and expenses during the period.
Actual results may differ from these estimates.
LONG POINT REGION CONSERVATION AUTHORITY
Page 11
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
2. Significant Accounting Policies (continued from previous page)
[i] Contaminated Sites
Contaminated sites are the result of contamination being introduced in air, soil, water or sediment
of a chemical, organic, or radioactive material or living organism that exceed an environmental
standard. A liability for remediation of contaminated sites is recognized, net of any expected
recoveries, when all of the following criteria are met:
(i) an environmental standard exists;
(ii) contamination exceeds the environmental standard;
(iii) the Authority is directly responsible or accepts responsibility for the liability;
(iv) future economic benefits will be given up; and
(v) a reasonable estimate of the liability can be made.
[j] Deferred Revenue
The Authority receives contributions principally from public sector bodies pursuant to legislation,
regulations or agreements that may only be used for certain programs or in the completion of
specific work. These amounts are recognized as revenue in the fiscal year the related
expenditures are incurred or service is performed.
[k] Financial instruments
(i) Measurement of financial instruments
The Authority initially measures it financial assets and financial liabilities at fair value
adjusted by, in the case of a financial instrument that will not be measured
subsequently at fair value, the amount of transaction costs directly attributable to the
instrument.
The Authority subsequently measures its financial assets and financial liabilities at
amortized cost.
Financial assets measured at amortized cost include cash, accounts receivable and
accrued receivables.
Financial liabilities measured at amortized cost include accounts payable and
accrued liabilities and long term liabilities.
LONG POINT REGION CONSERVATION AUTHORITY
Page 12
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
2. Significant Accounting Policies (continued from previous page)
(ii) Impairment
Financial assets measured at amortized cost are tested for impairment when there
are indicators of possible impairment. When a significant adverse change has
occurred during the period in the expected timing or amount of future cash flows
from the financial asset or group of assets, a write-down is recognized in the
Statement of Operations and Changes in Accumulated Surplus. The write-down
reflects the difference between the carrying amount and the higher of:
a) the present value of the cash flows expected to be generated by the asset or
group of assets;
b) the amount that could be realized by selling the assets or group of assets;
c) the net realizable value of any collateral held to secure repayment of the assets
of group of assets.
When the event occurring after the impairment confirms that a reversal is necessary,
the reversal is recognized in the Statement of Operations and Accumulated Surplus
up to the amount of the previously recognized impairment.
3. Cash
Cash consists of cash on hand and all bank account deposits. The cash balance is comprised of
the following:
2021 2020
General $3,505,296 $3,001,778
Externally restricted:
Backus Heritage Village 81,590 49,412
Leighton and Betty Brown Scholarship 61,065 63,765
$3,647,951 $3,114,955
General cash includes a bank account earning interest at 0.65% (2020 – 0.65%).
LONG POINT REGION CONSERVATION AUTHORITY
Page 13
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
4. Investments
The Authority holds short-term guaranteed investment certificates, money market funds and cash
within their investments. The investment balance is comprised of:
2021 2020
Government and corporate bonds, maturing at various dates
between 2022 and 2035, yields varying between 1.40% and 4.859% $3,670,000 $3,525,000
Guaranteed investment certificates maturing at various dates in
2022, yielding 0.35% 53,362 84,614
Principal protected notes - fixed income note, yields varying between 0% and 7.5% 2,000,000 2,000,000
Principal protected notes – fixed income note, yields varying
between 0% and index return multiplied by the participation rate 1,000,000 -
Money market funds, no specified maturity or yield 7,257 7,389
Cash 35,880 96,921
6,766,499 5,713,924
Plus: accrued interest 18,346 17,055
Plus: unamortized purchase premium 37,581 39,135
55,927 56,190
$6,822,426 $5,770,114
5. Budget Figures
The unaudited budget data presented in theses financial statements are based upon the 2021
operating and capital budgets approved by the Board of Directors on January 13, 2021.
LONG POINT REGION CONSERVATION AUTHORITY
Page 14
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
6. Commitment
The Authority rents a premise under a long-term operating lease that expires October 2023, with
three further 5 year optional renewal periods, with a final term ending October, 2038. The
operating lease payments are as follows:
2022 108,694
2023 110,868
2024 113,086
2025 115,347
2026 117,654
Thereafter 1,577,972
2,143,621
7. Investment Income
Included in corporate services revenue is interest income on investments of $53,515 (2020 - $62,490).
8. Contingent Liabilities
From time to time, the Authority is subject to claims and other lawsuits that arise in the course of
ordinary business, in which damages have been sought. These matters may give rise to future
liabilities for which the Authority maintains insurance coverage to mitigate such risks. The
outcome of these actions is not determinable, and accordingly, no provision has been made in
these financial statements for any liability that may result. Any losses arising from these actions
will be recorded in the year in which the related litigation is concluded.
LONG POINT REGION CONSERVATION AUTHORITY
Page 15
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
9. Pension Agreements
The Authority makes contributions to the Ontario Municipal Employees Retirement System
(“OMERS”) plan, which is a multi-employer plan, on behalf of full-time and qualifying part-time
employees. The plan is a defined benefit pension plan, which specifies the amount of the
retirement benefit to be received by employees based on the length of service, pension formula
and employee earnings. Employees and employers contribute equally to the plan. In 2021, the
Authority’s contribution to OMERS was $147,770 (2020 – $160,161).
The latest available report for the OMERS plan was December 31, 2020. At that time the plan
reported a $3.2 billion actuarial deficit (2019 - $3.4 billion deficit), based on actuarial liabilities of
$111.8 billion (2019 - $106.4 billion) and actuarial assets of $108.6 billion (2019 - $103.0 billion).
Ongoing adequacy of the current contribution rates will need to be monitored and may lead to
increased future funding requirements.
As OMERS is a multi-employer pension plan, any pension plan surpluses or deficits are a joint responsibility of all eligible organizations and their employees. As a result, the Authority does not recognize any share of the OMERS pension actuarial surplus or deficit.
10. Segmented information
The Authority provides a range of services. Distinguishable functional segments have been
separately disclosed in the segmented information schedule. The nature of those segments and the activities they encompass are as follows:
Corporate services
Corporate services is comprised of Governance and general administration. These areas include the
Board of Directors, Office of the General Manager, Administration, Accounting and Finance,
Communications, Information Services and Human Resources.
Planning and Watershed
Planning and watershed provides services related to property development, technical reviews,
operation of flood control structures, flood forecasting and warning, restoration programming, source
water protection and water quality monitoring.
Forestry services
Forestry is comprised of Stewardship services and Forestry. Stewardship provides tree planting,
restoration and establishment programs. Forestry sustainably manages the Authority’s forest tracts
resources.
Backus Heritage conservation area
Backus Heritage Conservation Area provides conservation education programing, heritage
programming, recreational and camping activities and is home to the Backhouse National Historic Site.
LONG POINT REGION CONSERVATION AUTHORITY
Page 16
NOTES TO THE FINANCAL STATEMENTS FOR THE YEAR ENDED DECEMBER 31, 2021
10. Segmented information (continued from previous page)
Conservation parks
Conservation parks provides recreational and camping activities at: Deer Creek Conservation Area,
Haldimand Conservation Area, Norfolk Conservation Area and Waterford North Conservation Area.
Maintenance operations services
Maintenance Operations Services provides property, plant and equipment maintenance services and
includes the Lee Brown Marsh.
ALUS Elgin Partnership
Alternative Land Uses Services (ALUS) Elgin Partnership provides ecosystem services on agricultural
lands in Elgin County.
11. Financial instruments and risks
Unless otherwise noted, it is management's opinion that the Authority is not exposed to significant
risks. There have been no changes in the Authority's risk exposures from the prior year.
Credit risk
The Authority is exposed to credit risk through its cash and accounts receivable. The Authority reduces its exposure to credit risk by creating an allowance for bad debts when applicable. The
majority of the Authority’s receivables are from government entities. The Authority mitigates its
exposure to credit loss by placing its cash with major financial institutions.
Liquidity risk
Liquidity risk is the risk that the Authority will not be able to meet its obligations as they become
due. The Authority manages this risk by establishing budgets and funding plans to fund its
expenses.
12. ALUS Elgin Partnership
The ALUS Elgin program transferred operations to Lower Thames Valley Conservation Authority effective December 17, 2021. Included in accounts payable is $231,165 representing the remaining funds to be transferred.
LONG POINT REGION CONSERVATION AUTHORITY
Page 17
13. Significant Events
The COVID-19 (coronavirus) pandemic has had a significant impact on businesses and organizations through the restrictions put in place by the Canadian, provincial and municipal
governments regarding travel, business operations and isolation/quarantine orders. At this time, it is unknown the extent of the impact the COVID-19 outbreak may have on the Authority as this will depend on future developments that are highly uncertain and that cannot be predicted with
confidence. These uncertainties arise from the inability to predict the ultimate geographic spread of the disease, and the duration of the outbreak, including the duration of travel restrictions, business closures or disruptions, and quarantine/isolation measures that are currently, or may be put, in place by Canada and other countries to fight the virus. The Authority continues to provide services throughout the watershed and no changes to essential services funding are anticipated for the coming year.
LONG POINT REGION CONSERVATION AUTHORITY
Page 18
SCHEDULE 1 –SCHEDULE OF DEFERRED REVENUE FOR THE YEAR ENDED DECEMBER 31, 2021
2021 2020
Balance, beginning of year $715,664 $583,240
Externally restricted contributions 489,571 534,121
Interest earned, restricted 148,194 90,774
Contributions used in operations (515,675) (492,471)
ALUS deferred revenue transferred out (231,165) -
Balance, end of year $606,589 $715,664
LONG POINT REGION CONSERVATION AUTHORITY
Page 19
SCHEDULE 2 –SCHEDULE OF TANGIBLE CAPITAL ASSETS FOR THE YEAR ENDED DECEMBER 31, 2021
For the year ended December 31, 2021
2021
Opening
Balance Additions Disposals
Balance End
of Year
Accumulated
Amortization
Beginning
of Year Reversals Amortization
Accumulated
Amortization End
of Year
Net Carrying
Amount
End
of Year
Land 4,605,237$ 21$ -$ 4,605,258 -$ -$ -$ -$ 4,605,258$
Land improvements 76,385 19,219 - 95,604 8,706 -4,780 13,486 82,118
Buildings 2,189,545 - - 2,189,545 1,113,873 - 44,066 1,157,940 1,031,605
Machinery and equipment 466,461 219,801 - 686,262 217,937 - 31,121 249,058 437,204
Furniture and fixtures 8,595 - -8,595 1,424 -860 2,284 6,311
Computers 245,946 3,736 60,453 189,229 225,945 57,165 6,735 175,514 13,715
Motor vehicles 576,789 76,962 42,374 611,377 317,355 28,254 54,894 343,995 267,383
Infrastructure 1,839,868 184,138 - 2,024,007 647,353 - 96,976 744,329 1,279,678
Total 10,008,826$ 503,878$ 102,827$ 10,409,877$ 2,532,594$ 85,419$ 239,431$ 2,686,605$ 7,723,272$
For the year ended December 31, 2020
2020
Opening
Balance Additions Disposals
Balance End
of Year
Accumulated
Amortization
Beginning
of Year Reversals Amortization
Accumulated
Amortization End
of Year
Net Carrying
Amount
End
of Year
Land 4,276,193$ 329,089$ 45$ 4,605,237$ -$ -$ -$ -$ 4,605,237$
Land improvements 75,047 1,338 - 76,385 4,954 -3,752 8,706 67,679
Buildings 2,182,594 6,951 - 2,189,545 1,069,808 - 44,066 1,113,873 1,075,672
Machinery and equipment 453,183 13,278 - 466,461 197,510 - 20,427 217,937 248,524
Furniture and fixtures 7,611 984 -8,595 565 -860 1,424 7,171
Computers 236,048 9,898 - 245,946 215,419 - 10,525 225,945 20,001
Motor vehicles 507,959 68,830 - 576,789 269,721 - 47,634 317,355 259,434
Infrastructure 1,706,300 133,568 - 1,839,868 553,437 - 93,916 647,353 1,192,515
Total 9,444,935$ 563,936$ 45$ 10,008,826$ 2,311,413$ -$ 221,181$ 2,532,594$ 7,476,233$
Cost Accumulated Amortization
Cost Accumulated Amortization
LONG POINT REGION CONSERVATION AUTHORITY
Page 20
SCHEDULE 3 –SCHEDULE OF INTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2021
Balance, beginning of year Transfer from operations Transfer to operations Balance, end of year
Education Centre $ 50,880 $ - $ - $ 50,880
OPG Forest Corridor 45,328 -8,570 36,757
Memorial Woodlot 15,280 2,620 - 17,900
Lee Brown Waterfowl Capital 17,251 1,462 - 18,713
Dam Reserve 50,000 -- 50,000
Administration Office 569,567 -- 569,567
Strategic Investments in operations/capital 255,645 -44,707 210,938
Capital Levy 497,549 617,209 504,037 610,721
Unrestricted Reserve 2,353,107 770,516 798,829 2,324,795
$ 3,854,607 $1,391,807 $1,356,143 $3,890,271
LONG POINT REGION CONSERVATION AUTHORITY
Page 21
SCHEDULE 4 –SCHEDULE OF EXTERNALLY RESTICTED RESERVES FOR THE YEAR ENDED DECEMBER 31, 2021
Balance, beginning of year Transfer from operations Transfer to operations Balance, end of year
Backus Heritage Village $ 71,474 $ 527 $ - $ 72,001
Leighton & Betty Brown Scholarship 124,297 962 3,000 122,259
Backus Woods 4,872,500 -- 4,872,500
Disposition of Lands Reserve 226,260 683,780 - 910,040
$ 5,294,531 $ 685,269 $3,000 $ 5,976,800
LONG POINT REGION CONSERVATION AUTHORITY
Page 22
SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING
FOR THE YEAR ENDED DECEMBER 31, 2021
2021 Schedule of Segmented Reporting
Corporate services
Planning and watershed services Forestry services
Backus Heritage conservation area Conservation parks
Maintenance operations services ALUS Elgin Partnership
2021
Total
Revenue: Levies $742,095 $512,547 - $92,146 - $904,778 - $2,251,566 Grants - 35,229 - ---- 35,229Fees 195,089 407,995 - 417,600 1,338,759 154,836 262,262 2,776,541Forestry - - 511,791 ---- 511,791Donations - -- ---- -Gain on disposal of tangible capital assets 1,219 -- ---- 1,219Total revenue 938,403 955,771 511,791 509,746 1,338,759 1,059,614 262,262 5,576,346
Expenditures:Compensation 640,015 611,101 192,975 274,071 447,391 350,358 59,653 2,575,564Administration 249,306 11,317 842 65,043 120,827 15,180 104,611 567,126Professional/ contracted services 216,212 94,224 167,949 25,303 119,512 23,399 75,102 721,701Materials and Supplies 16,651 20,357 68,359 19,313 53,213 31,006 22,594 231,493Amortization 8,452 38,937 - 39,696 63,750 88,596 - 239,431Repairs and _maintenance 120,768 6,399 - 23,044 32,336 26,544 - 209,091Motor pool - -- 205 1,285 65,176 302 66,968Total expenditures 1,251,404 782,335 430,125 446,675 838,314 600,259 262,262 4,611,374
Surplus ($313,001)$173,436 $81,666 $63,071 $500,445 $459,355 -$964,972
LONG POINT REGION CONSERVATION AUTHORITY
Page 23
SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING (continued)
FOR THE YEAR ENDED DECEMBER 31, 20212020 Schedule of Segmented Reporting
Corporate services
Planning and watershed services Forestry services
Backus Heritage conservation area Conservation parks
Maintenance operations services ALUS Elgin Partnership
2020
Total
Revenue: Levies $711,025 $573,939 - $133,913 - $660,533 - $2,079,410 Grants -35,229 ----- 35,229 Fees 212,710 468,742 - 238,763 588,900 135,799 229,105 1,874,019Forestry -- 419,684 ---- 419,684
Donations 325,000 ------ 325,000Gain on disposal of tangible capital assets 131,446 ------ 131,446Total revenue 1,380,181 1,077,910 419,684 372,676 588,900 796,332 229,105 4,864,788
Expenditures:Compensation 604,264 587,843 184,205 200,680 326,593 318,166 61,309 2,283,060Administration 236,407 7,073 770 42,188 67,444 12,012 87,770 453,664Professional/contracted services 140,204 336,832 57,624 9,411 41,228 13,378 67,149 665,826Materials and supplies 16,756 16,643 41,290 14,604 35,209 19,848 12,166 156,516Amortization 8,732 43,192 - 38,722 61,220 69,316 - 221,182Repairs and maintenance 118,215 -- 10,821 22,787 39,864 316 192,003Motor pool -3,536 - 257 472 42,659 395 47,319Total expenditures 1,124,578 995,119 283,889 316,683 554,953 515,243 229,105 4,019,570
Surplus $255,603 $82,791 $135,795 $55,993 $33,947 $281,089 -$845,218
PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z736-2022 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COMMUNITY OF CHRIST – CORINTH CONGREGATION APPLICATION: ZBA-01/22
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z736-2022 on the 3rd day of March 2022, under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 24th
day of March 2022 a notice of appeal setting out the objection to the By-law and the reasons in
support of the objection.
THE PURPOSE of this By-law is amendment to change the zoning regulations on 5,775 m2 (1.4
acre) of land from an Institutional (I) zone to a Hamlet Residential (HR) zone to recognize the
change in land use from institutional in nature to residential in nature in Zoning By-law Z456-2003.
The subject lands are located on the north side of Eden Line, east side of Culloden Road, known
as 54246 Eden Line.
THE EFFECT of this By-law will be to fulfill conditions of Consent E89/21 and E90/21 to rezone
the severed lands consisting of two single-detached residential lots from an institutional zone to
a residential zone.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or
group. However, a notice of appeal may be filed in the name of an individual who is a member
of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Land
Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 4th DAY OF MARCH 2022.
NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality.
Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Office of the Executive Director 1525 Cornwall Road
Oakville ON L6J 0B2 dan.cozzi@municipalengineers.on,ca
March 8, 2022 Attention: Municipal Clerk Subject: Municipal Engineers Association 2022 Bursary Awards Program
The Municipal Engineers Association (MEA) is pleased to advise that it will be offering its 2022 Bursary Program to assist students enrolling in the first year of an engineering program at the University level for the upcoming 2022 academic year. This is the 15th consecutive year the
MEA will be awarding bursaries to prospective engineering students. Up to ten (10) bursaries will be awarded to children/dependents of all municipal employees and elected councillors. The two (2) highest scoring applications will receive the John Hammer Memorial Bursary and the
William Robinson Memorial Bursary valued at $2,000 each; the balance valued at $1,500 each.
The MEA is a non-profit association representing the interests of over 1,000 municipal engineers across Ontario who are employed as professional engineers at Ontario municipalities
and other provincial agencies serving in the engineering/public works field. The MEA values the contribution of all municipal employees, is committed to the technical excellence of our future municipal engineers, is sensitive to serving the community and the need for effective
communication skills.
Please find attached the following items: 1. Eligibility and Selection Criteria 2. 2022 MEA Bursary Application form (applications can be done online). 3. Bursary Notice Flyer (1 page) that can be used to assist you in publicizing this year's bursary at your municipality. The above items are also available for download at www.municipalengineers.on.ca/bursary. We respectfully request that the Clerk's office make reasonable efforts to notify their municipal employees about the availability of the MEA’s 2022 Bursary Program including the selection
criteria, application process and the deadline (midnight May 13, 2022).
We appreciate the opportunity to work with the children/dependents of municipal employees to contribute to their academic studies to become engineers. If you require any additional
information or have any questions, please feel free to contact the undersigned.
Yours sincerely,
D.M. (Dan) Cozzi, P. Eng. Executive Director Municipal Engineers Association
1525 Cornwall Road, Unit 22 Oakville, ON L6J 0B2 Tel: (289) 291-6472 info@municipalengineers.on.ca
2022 MEA BURSARY APPLICATION FORM
1. Contact Information
Student Name
Home Address/Telephone/E-mail
Parent/Guardian Name
Parent/Guardian’ Municipal Employer & Job Title
Parent/Guardian’s Municipal Business Address/Telephone/E-
mail
2. Education
Please provide us with a copy of secondary school transcript and volunteer hours form.
Letters of reference are welcome. Post-Secondary Schools applied for
Engineering Program applied for
3. Why have you selected an Engineering Program? Tell us about your interest in the selected education program and why you would like to be an engineer (300-words)
4. Special Interests Summarize any special interests you have acquired from employment, volunteer work, or through other activities, including hobbies or sports.
5. Why should you receive this Bursary?
Summarize your interest in this bursary. Demonstrate financial need.
6. Essay Submission Please indicate your essay topic and attach a copy of your essay to this Application (500-
words). 7. Agreement and Signature
By submitting this application, I affirm that the facts set forth in it are true and complete. I understand that if I am accepted for this bursary, any false statements, omissions, or other
misrepresentations made by me on this application may result in withdrawal of the bursary.
Student Name (printed)
Applicant Signature / Date
Parent/Guardian Signature / Date
NOTE: If you have any questions, please contact: dan.cozzi@municipalengineers.on.ca
1525 Cornwall Road, Unit 22 Oakville, ON L6J 0B2 Tel: (289) 291-6472 info@municipalengineers.on.ca
2022 MEA Bursary Awards Program
A. Purpose
B. Eligibility
C. Application Requirements
D. Selection Committee and Awards Criteria
A. Purpose
The MEA Bursary Program provides financial assistance to encourage secondary
school students to pursue a career in engineering. Up to ten (10) bursaries will be
awarded to students enrolling into an Engineering Program at the University level. The two (s) highest scoring applications will receive the:
• John Hammer Memorial Bursary valued at $2,000; and,
• William Robinson Memorial Bursary valued at $2,000. The balance of the bursaries are valued at $1,500 each. B. Eligibility
• The MEA Bursary Program is open to all children and/or dependents of current, full-
time, municipal employees and elected municipal Councillors in Ontario. Full-time
“part-time” employees who work at least 24 hours per week are also eligible if they
qualify for OMERS pension and benefits.
• Must be an Ontario resident and Canadian citizen.
• Student must be in the process of completing a secondary school program in Ontario and be eligible for graduation in the year of application.
• Student must have been accepted and commit to entering an undergraduate
engineering program (1st year) at a Canadian University as a full-time student.
• Interest in, and contribution to, their community through active participation in extracurricular activities at their school and/or in civic organizations.
• The awards are non-renewable and non-transferable.
C. Application Requirements
• Each application (attached) will include the following:
o Name and signature of applicant
o name(s) and signature(s) of parent/guardian and the name of the municipality where employed;
o Applicant’s secondary school transcript;
o Applicant’s resume that includes details of extracurricular activities and
contributions to their community;
o Demonstration of financial need;
o 300-word explanation of why the applicant aspires to be an engineer;
o 500-word essay on a topic of the applicant’s choice relating to municipal engineering or public works
• Each application must include a copy of the University Admission Offer Letters and/or any other supporting documents confirming enrolment/acceptance at an Ontario University (or equivalent) and their response to enter into an undergraduate
engineering program as a full-time student (if this is not available at the time of
submission, the application can proceed, but it must be provided prior to
actual award of the MEA bursary cheque).
• Applicants are encouraged to submit their application online at
www.municipalengineers.on.ca. Alternatively, applications may be submitted in PDF
format and emailed to info@municipalengineers.on.ca.
• Submission deadlines for all applications will be midnight on May 13, 2022.
D. Selection Committee and Awards Criteria
• All bursary applications will be reviewed/judged by the Municipal Engineers
Association through its Bursary Committee and will be assessed/scored/ranked as follows:
o Complete Application: 15 Points
o Demonstrated Financial Need: 10 Points
o Extra-curricular activities (sports/volunteerism, helping others): 15 Points
o Why They Aspire to be an Engineer: 25 Points
o Essay Component (creativity, logical, grammar/spelling): 20 Points
o Overall Quality of Application: 15 Points
• As many as 10 applications will be awarded bursaries.
• The 2 highest ranked applications will be awarded the John Hammer Memorial
Bursary and William Robinson Memorial Bursary valued at $2,000 each; the balance will be for $1,500 each.
• All decisions of the Bursary Committee are final - only those receiving a bursary award will be notified.
• The monetary awards (cheques) will be forwarded to successful applicants upon the
completion of the judging and only after the receipt of university confirmation of
acceptance and evidence of student commitment to enter a university engineering program.
For more information, contact the Municipal Engineers Association at info@municipalengineers.on.ca
1525 Cornwall Road, Unit 22 Oakville, ON L6J 0B2 Tel: (289) 291-6472 info@municipalengineers.on.ca
2022 MEA BURSARY AWARD PROGRAM
The Municipal Engineers Association (MEA) is a non-profit association representing the
interests of over 1,000 municipal engineers across Ontario who are employed as
professional engineers at Ontario municipalities and other provincial agencies serving in the engineering/public works field. The MEA values the contribution of all municipal employees, is committed to the technical excellence of our future municipal engineers, the need for effective communication skills and is sensitive to serving communities.
This is the 15th consecutive year the MEA is offering bursaries to engineering students.
Up to ten (10) bursaries will be awarded to children/dependents of
municipal employees and elected councillors entering the 1st year of a
university engineering program for the 2022/2023 academic year. The
two (2) highest scoring application will receive the John Hammer
Memorial Bursary and the William Robinson Memorial Bursary valued
at $2,000 each; the balance of the bursaries are valued at $1,500 each. Candidates must complete an application to the MEA. Please visit
www.municipalengineers.on.ca/bursary for further details. The
application deadline is midnight, May 13, 2022. Eligibility
• Candidates must be in their final year of a secondary school program.
• Candidates must have been granted conditional acceptance at a Canadian University in an engineering program (1st year) and will be required to show proof of entering that program.
• Interest in, and contribution to, their community through active participation in extra-curricular activities on campus and/or in civic organizations.
• As part of the application, the Municipal Engineers Association requires the student
to submit a 300-word explanation on why they wish to become and engineer and a
500-word essay on an engineering-related topic.
• All applicants must be children and/or dependents of current, full-time municipal employees or elected municipal councillors in Ontario. Full time “part time” employees, who work at least 24 hours per week, are also eligible if they qualify for OMERS pension and benefits.
ELGIN GROUP POLICE SERVICES BOARD
Chair Sally Martyn Tel. 519-631-1460
450 Sunset Drive
St. Thomas, ON N5R 5V1
Municipality of Bayham | Municipality of Central Elgin | Municipality of Dutton Dunwich Municipality of West Elgin | Township of Malahide | Township of Southwold
March 3, 2022 Dear Mayor Ketchabaw and Municipality of Bayham Council,
At its meeting held on February 16, 2022, the Elgin Group Police Services Board appointed Carolyn Krahn, Legislative Services Coordinator, as its Secretary-Administrator. For the past two (2) years, Carolyn Krahn has been shadowing Elgin County CAO Julie Gonyou in her role as Secretary-Administrator. Since that time, Carolyn has taken on a
leadership role with respect to the Board and has demonstrated that she is prepared to support the Board in this new role. As Chief Administrative Officer for the County of Elgin, Julie Gonyou will continue to attend all
PSB meetings and will provide back-up to the Secretary-Administrator as needed.
If you have any questions about the Elgin Group Police Services Board, please do not
hesitate to reach out to me or Carolyn (ckrahn@elgin.ca).
Yours very truly,
Sally Martyn
Chair, Elgin Group Police Services Board
Cc: Elgin Group Police Services Board
ALEXANDRA HOSPITAL, INGERSOLL
29 Noxon St., Ingersoll, ON N5C 1B8
Phone: 519-485-1732 Fax: 519-485-9606
www.alexandrahospital.on.ca
TILLSONBURG DISTRICT MEMORIAL HOSPITAL
167 Rolph St., Tillsonburg, ON N4G 3Y9
Phone: 519-842-3611 Fax: 519-842-6733
www.tillsonburghospital.on.ca
MEDIA RELEASE: TO BE RELEASED Thursday, March 10, 2022
AHI and TDMH announce new
President and CEO
Alexandra Hospital, Ingersoll and Tillsonburg District Memorial Hospital Joint Board of Directors is pleased to announce that Nadia Facca has been named as the two hospitals’ new President and CEO, effective April 25, 2022.
Following an extensive search and recruitment process, the Selection Committee made the unanimous recommendation to the Joint Board of Directors. The Joint Board of Directors voted and approved to appoint Ms. Facca to this role.
Ms. Facca brings with her a commitment to quality healthcare and patient safety. She is a very experienced and skilled hospital leader, working in healthcare for over 17 years with several progressive leadership roles. Ms. Facca has been instrumental in the success of a number of health initiatives system-wide, including the implementation of a comprehensive corporate strategic Quality Management System at a large tertiary academic hospital. Ms. Facca proudly was the co-lead for the LHSC United Way 2020 and 2021 Campaign teams; they were honoured with the 2020 United Way Elgin Middlesex Change Maker award for Outstanding Workplace Campaign Team.
Ms. Facca is a Licensed Pharmacist with the Ontario College of Pharmacists and a member of the Canadian College of Health Leaders. She is working towards her Canadian Health Executive designation in 2022. She also has a Master of Health Studies, Organizational Leadership from Athabasca University.
“I am looking forward to the opportunity to lead Alexandra Hospital, Ingersoll and Tillsonburg District Memorial Hospital into the future,” says Ms. Facca. “I am honoured to be joining a team of dedicated leaders, staff, physicians, volunteers and Board members. Together we can work
towards providing the highest quality, safest care to the communities we serve”.
Don Campbell, Chair, Board of Directors, Alexandra Hospital, Ingersoll
Ruby Withington, Chair, Board of Directors, Tillsonburg District Memorial Hospital
Oxford, Elgin & Perth Joint
Municipal Paramedic Services
Deployment Review
Tree Commissioner/Weed
Inspector Reports
Heart Health Month Contest
Winners
A New Framework for Library
Leases
Restricted Parking Zone
Established on John Street (CR
73) in Aylmer
Transportation Master Plan
Council Approves 2022 Action Plan
Elgin County Delivers Responsible
and Forward-Thinking Budget
March 8, 2022
Elgin County Council Highlights
March 8, 2022 www.elgincounty.ca
In this Issue
Oxford, Elgin & Perth Joint Municipal
Paramedic Services
1
Need to address border zone
overlapping coverage issues;
Need to plan for Growth Pressures of 4-
6% a year increase in call volume and
in-service time over the next 10 years;
Opportunity to improve Mutual
Emergency Coverage during periods of
Critical Unit Availability;
Elgin County Council received a
presentation detailing the results and
recommendations contained in the Oxford,
Elgin & Perth Joint Municipal Paramedic
Services Deployment Review. The Review
identified opportunities and
recommendations to improve efficiencies
and coordination across the three services
including:
Opportunities and Interest in Service Sharing including
Joint Purchasing, Shared Staffing/Human Resources,
Specialty Assets and Facilities.
A new collaborative business model for delivering
paramedic services in post-pandemic Ontario;
Moving forward, the Oxford, Elgin, and Perth Municipal
Paramedic Services have committed to:
The County Tree Commissioner/Weed Inspector presented both his Quarterly Report
ending December 2021 and his 2021 Annual Report to Council on March 8, 2022. These
reports contain information regarding total applications to harvest, total hectares
cleared, and total weed complaints received. This information is available in the March
8, 2022 County Council Agenda Package.
The Tree Commissioner/Weed Inspector also provided education on Canada
Fleabane, a weed native to Ontario and eastern North America that has naturalized in
Europe, Asia, and Australia. It has several common names including horseweed and
Canadian horseweed. Canada Fleabane blooms from July into September with small
white flowers and it often grows to approximately 1.5 metres tall.
In recent years, populations of Canada Fleabane have become resistant to certain
herbicides, including glyphosate, in areas of Ontario and Elgin County and it can
become well established in dedicated no-till fields. Control of Canada Fleabane can
still be achieved using alternative management techniques and/or products
Additional information on Canada Fleabane can be obtained online at the following
site:
http://www.omafra.gov.on.ca/english/crops/facts/ontweeds/canada_fleabane.htm
February 22, 2022
Tree Commissioner/Weed Inspector Reports
2
Improved value for money, cost avoidance, operational efficiencies and effective
demand/growth management are potential outcomes as they continue to co-
operate;
Oxford, Elgin, and Perth are well positioned to secure improved value for money and
timely delivery of paramedic services in the face of growth and an aging tsunami
demographics profile;
Potential exists to include other municipal partners moving forward.
Bria Godby - Grade 4
Eden Thomson - Grade 3
Jack Duncan - Junior Kindergarten
Rome Duncan - Age 3
Juliet Lyttle - Grade 3
Lily Saxby - Junior Kindergarten
In an effort to promote Health and Safety at the County, monthly themes have
been identified and are being promoted to County staff and Council.
February was "Heart Health Month" and in addition to the reminders
communicated to staff on the importance of "Heart Health", a "Heartsmart Kids -
Heart Month Valentine" contest was shared with the youth in the County
staff/Council family and friends. Warden French and Julie Gonyou, CAO judged
submissions and Warden French announced the winners at the March 8, 2022
Council meeting. The winners are as follows:
Colourful contest entries can be viewed as part of the March 8, 2022 County
Council Agenda Package.
February 22, 2022
Heart Health Month Contest Winners
3
A New Framework for Library Leases
Elgin County Library leases its ten branches from Local Municipal Partners and the Port
Stanley Festival Theatre. These leases all expire at the end of 2022. After 16 years, County
Council now has the opportunity to review these leases, establish a sustainable
framework for the future, and engage Local Municipal Partners and the Port Stanley
Festival Theatre in the process. At its meeting on March 8, 2022, County Council provided
direction on a path forward for lease renewals for 2023 and beyond. Council decided to
standardize leases for all locations with a common base rate per square foot of $17. A full
analysis of the options presented to Council is available in the March 8, 2022 County
Council Agenda Package.
Restricted Parking Zone Established on John Street (CR 73) in Aylmer
The County of Elgin received a concern from a resident in the Town of Aylmer that
sight lines were obscured entering onto John Street from Walnut Street due to parked
vehicles. County staff reviewed the area of concern and recommended the
establishment of a restricted parking zone on John Street north of Walnut Street to
improve sight lines for turning movements. In response to this recommendation, Elgin
County Council adopted By-Law 22-16, an amendment to By-Law 20-05 "BEING a
Consolidated By-Law for the Regulation of Traffic including Parking on County Roads".
This By-Law now designates a "no parking" zone along County Road #73 (John
Street), west side, from the north property limits of Walnut Street for a distance of 20
metres northerly.
The County of Elgin continues to develop its first comprehensive Transportation Master
Plan. The County of Elgin's Transportation Master Plan (TMP) is a long-term strategy
that will outline policy directions and identify transportation infrastructure plans to
meet the transportation needs of the County's residents, businesses and visitors
through 2065, considering all modes of travel. The TMP will be designed to look at "the
big picture", identifying challenges, alternatives, steps and actions to take the County
of Elgin from where we are today, to the multi-modal transportation network and
landscape we envision for our future.
The TMP is a four-phase study process whereas the first phase has focused on
identifying transportation needs and opportunities across Elgin so that later phases
can explore and develop appropriate solutions, supporting strategies and policies to
address them. This phase involved considerable public and stakeholder consultations.
The TMP's Phase 1: Needs and Opportunities report has now been completed and was
presented to Council for their information. This comprehensive report provides a
detailed overview of the existing multi-modal transportation system and incorporates
all available County and stakeholder policies with respect to transportation planning.
The report showcases the existing County road network and explores how it is
currently used by different travel modes. The report also incorporates population
growth trends to uncover potential capacity constraints with future commuting
patterns throughout the network.
A complete copy of the report is available in the March 8, 2022 County Council
Agenda Package.
February 22, 20224
Transportation Master Plan
March 8, 20225
In 2020, County Council finalized its Elgin County Strategic Plan 2020-2022. This
Strategic Plan is designed to act as a roadmap for serving, growing and investing in
the community. The Plan seeks to align the County's efforts and resources in support
of Council's strategic goals. As part of this strategy, Council also developed an
operational plan for staff, an action plan for Council, and a performance measurement
framework to monitor progress in achieving strategic goals.
Council recently met to review the outcomes of its 2021 Action Plan and discuss action
items to be included in the 2022 Action Plan. These discussions lead to an updated
Action Plan for 2022 which Council approved at its meeting on March 8, 2022. The 2022
Action Plan continues valuable work begun in 2021 such as aligning programs and
services with community need and engaging with community stakeholders. New to
the Plan in 2022 is the exploration of opportunities to facilitate and promote
development of affordable housing. The complete 2022 Council Action Plan can be
viewed as part of the March 8, 2022 County Council Agenda Package.
Council Approves 2022 Action Plan
Elgin County Delivers Responsible and Forward-Thinking Budget
At their meeting on March 8, 2022, Elgin County Councillors passed a by-law
approving a $64.3M operating cost budget and a $40.6M levy - a $1.5M increase over
2022. The levy represents a tax increase of 1.7% on an average property and, as an
example, equating to approximately $37 on a home valued at $350,000.
In the last year of its term, Elgin County Council remains committed to being cost
efficient with every dollar available to ensure the County maintains a strong financial
position into the future. The budget is a roadmap that will guide resourcing in a way
that is responsible and forward-looking. The budget is linked to strategic objectives
contained in the 2020-2022 Strategic Plan which prioritizes investing in Elgin in a way
that is financially responsible by ensuring Elgin has the necessary tools, resources, and
infrastructure to efficiently deliver programs and services now and in the future.
In 2022, the County of Elgin will continue to make significant investments in critical
infrastructure through several planned transportation network (Roads and Bridges)
projects. The County will also continue construction on the Terrace Lodge
Redevelopment project. This project is currently on schedule and within the approved
budget.
March 8, 20226
The County of Elgin will continue construction on the Terrace Lodge Redevelopment
Project, which will take place over the course of the next two (2) years and cost
$35.6M;
Elevators will be replaced at the Elgin County Administration Building to ensure
accessibility compliance for a cost of $3.1M;
Elgin will complete the review of its Official Plan in 2022 and modernize and streamline
planning documents and processes. This will cost $121,000. Driven by
recommendations in the Service Delivery Review, the County will also invest $512,000 in
significant technological enhancements across all departments to improve efficiency.
These enhancements will relate to GIS, Agenda Management, Human Capital
Management, Cyber Security, and Long-Term Care Homes Documentation.
The County will continue to face cost pressures associated with the COVID-19
pandemic and the associated recovery for years to come. Additionally, unusually high
inflation will affect all organizations in 2022 including Elgin County, adding
approximately $90,000 in additional costs.
The County continues the important work of making necessary repairs to County-
owned facilities to ensure that they are safe and accessible to members of the public
for years to come. This will add $213,000 in costs to the budget in 2022.
To offset these pressures, the County of Elgin is appreciative of $2.5M in anticipated
additional funding from the Ministry of Long-Term Care to support the retention and
recruitment of staff to increase direct hours of care for residents. The County is also
expected to received $1.2M in funding for capital projects through the Ontario
Community Infrastructure Fund.
"Over the past several month, County Council, the Budget Committee and staff have
worked tirelessly to deliver a budget that is practical and sustainable," said Warden
Mary French. "Preparing a budget requires a delicate balance between funding the
highest quality of services possible while ensuring the impact on taxpayers is
reasonable. I am confident that we have achieved this balance, keeping increases low
without sacrificing investments that must be made to maintain public assets for future
use." Warden French continued, "The continuing COVID-19 pandemic and rising
inflation create challenges for the County moving forward, but Council recognizes that
these challenges exist for our residents as well."
Major capital projects planned for 2022 include but are not limited to:
March 8, 20227
For the complete March 8, 2022 County Council Agenda Package visit the Elgin County
website.
The Village of Richmond Reconstruction (CR #38 and CR #43) will cost $3M;
The County of Elgin will be replacing the deck on Philmore Bridge costing $1.5M
Centennial/Elm Intersection Improvements (Roundabout) will be undertaken this
year and will cost $1.4M;
Fingal Line (CR #16) will undergo road recycling and resurfacing between the
Village of Fingal and the City of St. Thomas costing $2.5M;
Imperial Road (CR #73) will be rehabilitated between the north limits of the Town
of Aylmer and Avon Drive for a cost of $3.6M.
February 24, 2022
Re: Item for Discussion – Hospital Capital Funding
At its meeting of February 23, 2022, the Council of the Corporation of the Town of Bracebridge ratified motions 22-PD-014, regarding the Item for Discussion – Hospital Capital Funding, as follows:
“WHEREAS healthcare funding is a provincial and federal responsibility;
AND WHEREAS from 2009 to 2020 a total of $415.4 million has been transferred from
municipal operations to fund and build provincial hospitals:
AND WHEREAS remaining long-term commitments to hospitals stand at $117.5 million (as of 2020), which will also be financed from municipal operations;
AND WHEREAS a hospital is one of many public services that contributes to healthy
communities;
AND WHEREAS municipal contributions to provincial hospitals takes away from the resources
available for other municipal services that contribute to the health and well-being of residents;
AND WHEREAS a community’s total contribution to local hospitals also includes the donations made by benevolent individuals, groups, and businesses along with municipal contributions;
AND WHEREAS a community’s required local share is to pay 10% of capital construction costs
and 100% of the cost of equipment, furniture, and fixtures, which includes medical equipment with big ticket prices: MRI machines, CT scanners, and x-ray machines;
AND WHEREAS this translates to a 70% provincial share and 30% local share (individuals, groups, businesses, and municipalities) of the overall cost of provincial hospital operations and capital projects;
AND WHEREAS the adoption of the “design-build-finance” hospital construction model (also
known as alternative financing and procurement or P3 projects), has increased local share amounts because they now include the costs of long-term financing;
AND WHEREAS equipment replacement needs are increasingly frequent and increasingly expensive with average equipment lifespan of just ten years;
AND WHEREAS the Association of Municipalities of Ontario has highlighted the “local share” of hospital capital contributions as a major issue in its 2022 Pre-Budget Submission to the
Standing Committee on Finance and Economic Affairs;
Page 2
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Bracebridge calls for a provincial re-examination of the “local share” hospital capital calculation methodology, to better reflect the limited fiscal capacity of municipalities, and the contributions to health care services they already provide to a community;
AND FURTHER THAT a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Finance, the Minister of Health, the Minister of Municipal Affairs and Housing, the
Local Member of Provincial Parliament, the Association of Municipalities of Ontario, and all Ontario municipalities.”
In accordance with Council’s direction I am forwarding you a copy of the resolution for you reference.
Please do not hesitate to contact me if I can provide any additional clarification in this regard.
Yours truly,
Lori McDonald
Director of Corporate Services/Clerk
THE TOWNSHIP OF WOOLWICH
BOX 158, 24 CHURCH ST. W. ELMIRA, ONTARIO N3B 2Z6 TEL. 519-669-1647 / 1-877-969-0094 COUNCIL/CAO/CLERKS FAX 519-669-1820 PLANNING/ENGINEERING/BUILDING FAX 519-669-4669 FINANCE/RECREATION/FACILITIES FAX 519-669-9348
March 8, 2022
Prime Minister of Canada Hon. Justin Trudeau
Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A 0A2 Premier of Ontario Hon. Doug Ford Legislative Building Queen’s Park Toronto, ON M7A 1A1
Honorable Prime Minister Trudeau and Premier Ford:
RE: Resolution Passed by Woolwich Township Council – Mental Health Supports This letter is to inform you that the Council of the Township of Woolwich endorsed the following
resolution at their meeting held on March 7, 2022:
WHEREAS the Council of the Township of Woolwich (the "Township") has been an annual funding partner of Woolwich Counselling Centre to support local mental health counselling; and
WHEREAS Woolwich Counselling Centre is part of the broader Counselling Collaborative of Waterloo Region, a community-based partnership between six community counselling service providers within Waterloo Region; and
WHEREAS the COVID-19 pandemic has had a significant impact on individuals and families, both globally and locally, including immediate and ongoing mental health concerns; and
WHEREAS the Township is aware that there has been an average 39% increase in total client referrals, which includes a 71% increase in child and youth referrals, for government funded programs in 2021 across member organizations of the Counselling Collaborative of Waterloo Region, which has led to difficulty for the member organizations to keep up with the demand in terms of bringing on new qualified staff to support the substantial increase in local client needs; and
2
“Proudly remembering our past; Confidently embracing our future.”
WHEREAS the Township believes local needs for mental health supports and difficulties in responding to this increased need is indicative of a broader issue across Ontario and is expected to continue in the future; and
WHEREAS the current provincial funding model for mental health support is fragmented across several ministries and programs;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Woolwich requests that the Government of Canada ensure appropriate and sustained funding is transferred to provinces for mental health purposes in their 2022 budget; and
THAT the Council of the Township of Woolwich requests the Government of Ontario to provide stable, reliable and predictable funding for mental health organizations in their 2022 budget; and
THAT this resolution be forwarded to the Prime Minister, the Federal Minister of Finance, the local Member of Parliament, the Federation of Canadian Municipalities (FCM), the Premier of Ontario, the Ontario Minister of Finance, the local Member of Provincial Parliament, the Association of Municipalities of Ontario (AMO) and other municipalities in Ontario. Should you have any questions, please contact Alex Smyth, by email at asmyth@woolwich.ca or by
phone at 519-669-6004. Yours truly, Jeff Smith Municipal Clerk Corporate Services
Township of Woolwich cc. Chrystia Freeland, Deputy Prime Minister and Minister of Finance
Tim Louis, MP Kitchener-Conestogo Federation of Canadian Municipalities Peter Bethlenfalvy, Ontario Minister of Finance
Mike Harris, MPP Kitchener-Conestogo Association of Municipalities in Ontario (AMO) Municipalities in Ontario
The Corporation of the Town of Plympton-Wyoming
P.O Box 250, 546 Niagara Street, Wyoming Ontario N0N 1T0 Tel: 519-845-3939 Ontario Toll Free: 1-877-313-3939 www.plympton-wyoming.com
Doug Ford, Premier of Ontario
doug.fordco@pc.ola.org (Sent via email)
February 25, 2022
Re: Dissolve Ontario Land Tribunal
Please be advised that on February 23rd 2022 the Town of Plympton-Wyoming Council passed the following motion supporting the Town of Halton Hills regarding Dissolving the Ontario Land Tribunal (correspondence attached).
Motion 18
Moved by Netty McEwen Seconded by Gary Atkinson
That Council support correspondence item ‘N’ from the Town of Halton Hills regarding Dissolving the
Ontario Land Tribunal.
Motion Carried.
If you have any questions regarding the above motion, please do not hesitate to contact me by phone or email at dgiles@plympton-wyoming.ca.
Sincerely,
Denny Giles
Deputy Clerk Town of Plympton-Wyoming
Cc: (all sent via e-mail)
Honourable Steve Clark, Minister of Municipal Affairs and Housing steve.clark@pc.ola.org
Andrea Horwath, Leader of the Opposition horwatha-qp@ndp.on.ca All Ontario MPPs Large Urban Mayor’s Caucus of Ontario Small Urban GTHA Mayors
Regional Chairs of Ontario
Association of Municipalities of Ontario All Ontario Municipalities
February 28, 2022
The Honorable Doug Ford
Premier of Ontario
Room 281, Legislative Building, Queen's Park
Toronto, ON M7A 1A1
RE: DISSOLVE ONTARIO LAND TRIBUNAL (OLT) (13.2)
Dear Premier:
This will confirm that at its February 23, 2022 meeting, Markham City Council adopted the
following resolution:
Whereas Municipalities across this province collectively spend millions of dollars of
taxpayer money and municipal resources developing Official Plans that meet current
Provincial Planning Policy; and,
Whereas an Official Plan is developed through months of public consultation to ensure,
“that future planning and development will meet the specific needs of our community”;
and,
Whereas our Official Plan includes zoning provisions that encourage development of the
“missing middle” or “gentle density” to meet the need for attainable housing in our
community; and,
Whereas our Official Plan is ultimately approved by the province; and,
Whereas it is within the legislative purview of Municipal Council to approve Official Plan
amendments or Zoning By-law changes that better the community or fit within the
vision of the City of Markham Official Plan; and,
Whereas it is also within the legislative purview of Municipal Council to deny Official
Plan amendments or Zoning By-law changes that do not better the community or do not
fit within the vision of the City of Markham Official Plan; and
Whereas municipal planning decisions may be appealed to the Ontario Land Tribunal
(OLT; formerly the Ontario Municipal Board or “OMB”), an unelected, appointed body
that is not accountable to the residents of the City of Markham; and,
Whereas the OLT has the authority to make a final decision on planning matters based
on a “best planning outcome” and not whether the proposed development is in
compliance with municipal Official Plans and Provincial Planning Policy; and,
Page 2…/
Whereas Ontario is the only province in Canada that empowers a separate adjudicative
tribunal to review and overrule local decisions applying provincially approved plans;
and,
Whereas towns and cities across this Province are repeatedly forced to spend millions of
dollars defending Official Plans that have already been approved by the province in
expensive, time consuming and ultimately futile OLT hearings; and,
Whereas lengthy, costly OLT hearings act as a barrier to the development of all housing
and commercial properties.
1. Now Therefore Be It Resolved That the City of Markham requests the Government
of Ontario to instruct the OLT to immediately cease accepting new cases and then
dissolve the OLT once its current caseload has been addressed, thereby eliminating
one of the most significant sources of red tape delaying the development of housing
in Ontario; and,
2. Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug
Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the Leader
of the Opposition, the Leaders of the Liberal and Green Party, all MPPs in the
Province of Ontario; the Large Urban Mayors’ Caucus of Ontario, the Small Urban
GTHA Mayors and Regional Chairs of Ontario; and,
3. Be It Further Resolved That a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for their
consideration.
Yours sincerely,
Kimberley Kitteringham
City Clerk
cc: Hon. Steve Clark, Minister of Municipal Affairs and Housing
Andrea Horwath, Leader of the Opposition, New Democratic Party
Steven Del Duca, Leader, Ontario Liberal Party
Mike Schreiner, Leader, Green Party of Ontario
All MPPs in the Province of Ontario
Large Urban Mayors’ Caucus of Ontario
Small Urban GTHA Mayors
Regional Chairs of Ontario
Association of Municipalities of Ontario (AMO)
All Ontario Municipalities
2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca kingsvilleworks@kingsville.ca
VIA EMAIL (premier@ontario.ca)
February 22, 2022 Hon. Doug Ford, Premier of Ontario
Premier’s Office
Room 281 Legislative Building, Queen’s Park Toronto, Ontario M7A 2J3
Dear Premier Ford:
RE: RESOLUTION OF THE ONTARIO LAND TRIBUNAL At its Regular Meeting held Monday, February 14, 2022 the Council of The Corporation of the Town of Kingsville passed the following motion in support of the Town of Aurora,
Request for Support for Government of Ontario to dissolve the Ontario Land Tribunal. (copy enclosed). “138-02142022
Moved By Deputy Mayor Gord Queen
Seconded By Councillor Kim DeYong
Whereas Municipalities across this province collectively spend millions of dollars
of taxpayer money and municipal resources developing Official Plans that meet
current Provincial Planning Policy; and
Whereas an Official Plan is developed through months of public consultation to
ensure that future planning and development will meet the specific needs of our
community; and
Whereas our Official Plan includes provisions that encourage development of the
“missing middle” or “gentle density” to meet the need for attainable housing in our
community; and
Whereas our Official Plan is ultimately approved by the province; and
Whereas it is within the legislative purview of Municipal Council to approve
Official Plan amendments or Zoning By-law changes that better the community or
fit within the vision of The Corporation of the Town of Kingsville's Official Plan;
and
Whereas it is also within the legislative purview of Municipal Council to deny
Official Plan amendments or Zoning By-law changes that do not better the
community or do not fit within the vision of The Corporation of the Town of
Kingsville's Official Plan; and
Whereas municipal planning decisions may be appealed to the Ontario Land
Tribunal (OLT; formerly the Ontario Municipal Board or “OMB”), an unelected,
appointed body that is not accountable to the residents of The Corporation of the
Town of Kingsville; and
Whereas the OLT has the authority to make a final decision on planning matters
based on a “best planning outcome” and not whether the proposed development
is in compliance with municipal Official Plans; and
Whereas all decisions—save planning decisions—made by Municipal Council are
only subject to appeal by judicial review and such appeals are limited to
questions of law and or process; and
Whereas Ontario is the only province in Canada that empowers a separate
adjudicative tribunal to review and overrule local decisions applying provincially
approved plans; and
Whereas towns and cities across this Province are repeatedly forced to spend
millions of dollars defending Official Plans that have already been approved by
the province in expensive, time consuming and ultimately futile OLT hearings;
and
Whereas lengthy, costly OLT hearings add years to the development approval
process and act as a barrier to the development of attainable housing.
Now Therefore Be It Hereby Resolved That The Corporation of the Town of
Kingsville requests the Government of Ontario to dissolve the OLT immediately
thereby eliminating one of the most significant sources of red tape delaying the
development of more attainable housing in Ontario; and
Be It Further Resolved That a copy of this Motion be sent to the Honourable
Doug Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the
Leader of the Opposition, the Leaders of the Liberal and Green Party, all MPPs in
the Province of Ontario; the Large Urban Mayors’ Caucus of Ontario, the Small
Urban GTHA Mayors and Regional Chairs of Ontario; and
Be It Further Resolved That a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for their
consideration.
CARRIED”
Please contact the undersigned if you should require any further information.
Yours very truly,
Paula Parker Town Clerk Legislative Services Department pparker@kingsville.ca
cc: Hon. Steve Clark, Minister of Municipal Affairs and Housing steve.clark@pc.ola.org Andrea Horwath, Leader of the Official Opposition horwatha-qp@ndp.on.ca Mike Schreiner, Leader of the Ontario Green Party mschreiner-co@ola.org Steven Del Duca, Leader of the Ontario Liberal Party info.leader@ontarioliberal.ca
Ontario Members of Provincial Parliament Large Urban Mayor’s Caucus of Ontario info@ontariobigcitymayors.ca Small Urban GTHA Mayors of Ontario, Chair Tom Mrakas tmrakas@aurora.ca Mayors Regional Chairs of Ontario, Chair Karen Redman chair@regionofwaterloo.ca Association of Municipalities of Ontario (AMO) amopresident@amo.on.ca
All Ontario Municipalities
Township of Georgian Bay – Office of the CAO
March 7, 2022
The Honourable Doug Ford
Premier of Ontario
Legislative Building
Queen’s Park
Toronto, ON M7A 1A1
Dear Premier,
RE: Dissolve Ontario Land Tribunal
At is meeting held on February 14, 2022, Township of Georgian Bay Council adopted the
following resolution with respect to the Ontario Land Tribunal:
WHEREAS Municipalities across this Province collectively spend millions of dollars of taxpayer money and municipal resources developing Official Plans that meet current
Provincial Planning Policy; and WHEREAS an Official Plan is developed through months of public consultation to ensure,
“that future planning and development will meet the specific needs of our community”; and
WHEREAS our Official Plan includes zoning provisions that encourage development of the “missing middle” or “gentle density” to meet the need for attainable housing in our
community; and
WHEREAS our Official Plan is ultimately approved by the Province; and
WHEREAS it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning By-law changes that better the community or fit within the vision
of Township of Georgian Bay Official Plan; and
WHEREAS it is also within the legislative purview of Municipal Council to deny Official
Plan amendments or Zoning By-law changes that do not better the community or do not fit within the vision of the Township of Georgian Bay Official Plan; and
WHEREAS municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT - formerly the Ontario Municipal Board or “OMB”), an unelected, appointed body
that is not accountable to the residents of Township of Georgian Bay; and
WHEREAS the OLT has the authority to make a final decision on planning matters based
on a “best planning outcome” and not whether the proposed development is in compliance with municipal Official Plans and Provincial Planning Policy; and
WHEREAS all decisions—save planning decisions—made by Municipal Council are only subject to appeal by judicial review and such appeals are limited to questions of law and
or process; and
WHEREAS Ontario is the only province in Canada that empowers a separate adjudicative
tribunal to review and overrule local decisions applying provincially approved plans; and
WHEREAS towns and cities across this Province are repeatedly forced to spend millions
of dollars defending Official Plans that have already been approved by the province in expensive, time consuming, and ultimately futile OLT hearings; and
WHEREAS lengthy, costly OLT hearings act as a barrier to the development of attainable housing;
1. NOW THEREFORE BE IT HEREBY RESOLVED THAT Township of Georgian Bay requests
the Government of Ontario to dissolve the OLT immediately thereby eliminating one of
the most significant sources of red tape delaying the development of more attainable housing in Ontario; and
2. BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Honourable Doug
Ford, Premier of Ontario, the Minister of Municipal Affairs and Housing, the Leader of the
Opposition, the Leaders of the Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors’ Caucus of Ontario, the Small Urban GTHA Mayors and
Regional Chairs of Ontario; and
3. BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of
Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.
Your favorable consideration of this request is respectfully requested.
Sincerely,
Julie Bouthillette, CPA, CGA
Acting Chief Administrative Officer
Township of Georgian Bay
cc: Minister of Municipal Affairs and Housing; Leader of the Opposition; Leaders of the Liberal
and Green Party; MPPs in the Province of Ontario; Large Urban Mayors’ Caucus of Ontario,
Small Urban GTHA Mayors and Regional Chairs of Ontario; AMO and All Ontario Municipalities
99 Lone Pine Road, Port Severn, Ontario L0K 1S0
Direct: 705-538-2337 x 242
jbouthillette@gbtownship.ca
1-800-567-0187 www.gbtownship.ca
___________________________________________________________________________________________ CLERKS DEPARTMENT
March 1, 2022 Hon. Doug Ford, Premier of Ontario
Premier’s Office
Room 281 Legislative Building, Queen’s Park Toronto, ON M7A 2J3
Sent via email: doug.fordco@p.ola.org Dear Premier Ford,
Re: Dissolution of the Ontario Land Tribunal
This is to confirm that at the Feb 28, 2022 Council Meeting the following resolution was adopted
with respect to the above noted matter:
That, the Township Clerk be and is hereby authorized to advise the Regional That,
the resolution adopted by the Town of Halton Hills Council at their meeting of
February 7, 2022, regarding the request for the Government of Ontario to Dissolve
the Ontario Land Tribunal; be received and supported.
If you have any questions or concerns regarding the above, do not hesitate to contact the undersigned. Sincerely,
Joanne Scime, Clerk cc. Hon. Steve Clark, Minister of Municipal Affairs and Housing
Andrea Horwath, Leader of the Official Opposition
Mike Schreiner, Leader of the Green Party Steven Del Duca, Leader of the Liberal Party All Ontario MPPs Large Urban Mayors’ Caucus of Ontario Small Urban GTHA Mayors of Ontario
Regional Chairs of Ontario AMO All Ontario Municipalities
318 Canborough St. P.O. Box 400
Smithville, ON
L0R 2A0
T: 905-957-3346
F: 905-957-3219
www.westlincoln.ca
Good afternoon Council,
-- OFFICIAL CORRESPONDENCE --
REQUEST FOR ACTION: -- to be included in the Council Agenda dated for March 17, 2022.
-- TO IMMEDIATELY PROVIDE HYBRID IN-CHAMBER COUNCIL MEETINGS --
It has come to Attention that as early as Thursday, March 3, 2022, for the next scheduled Council
meeting, Councillors are intending to go immediately back to Pre-Covid style Council Meetings
in-person, in Council Chambers only.
At the same time, these in-person Council Meetings would also do immediately away with the
Zoom Virtual Meetings and no longer Archiving the Council Meetings on Bayham's YouTube
Channel.
Many Bayham constituents will not yet be comfortable with in-person meetings or gatherings
yet. It will prove to be much too soon for many.
I would like to request that Council continue with videotaping the meetings and posting to them
to YouTube for the viewing convenience for all taxpayers, especially while this vary easy &
convenient accessibility to Council Meeting Content is currently with Council for a decision.
This Meeting style as been a staple for almost two years. People have now become accustomed
to Zoom-Style Council meetings, especially since Covid-19 began. It was only 2 council
meetings ago that Council agreed to keep the Meetings posted to YouTube and this one service
that should remain in our Municipality - at minimum a Hybrid Version - for all constituents and
for various reason.
The Business-Style Meeting minutes do not capture the essence or the nature of discussions
being held during Council meetings.
For a few examples -- not all Bayham Ratepayers interested in and involved in local politics live
in the area 365 days per year. Some ratepayers may be ill and unable to attend in-person Council
Meetings. And also, some Bayham Taxpayers
It states on the Bayham Municipality Website --
"Encouraging public access and participation, where possible, to ensure that decision making is responsive to the needs of its constituents and receptive to their opinions; Delivering high quality services to our citizens; and Promoting the efficient use of public resources.
Accountability, transparency and openness are standards of good government that
enhance public trust."
Having Hybrid-style In-Chamber Council Meetings is essential and necessary as every other Municipality provides this service to their ratepayers other than Bayham
Municipality.
There are no longer any excuses in this day and age to not provide Hybrid In-Camera Council Meetings.
Thank you for your consideration.
Sincerely,
Jodi and Wayne Thibodeau
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Deputy Clerk
DATE: March 17, 2022
REPORT: CL-07/22 SUBJECT: 2022 MUNICIPAL ELECTION INFORMATION
BACKGROUND
Municipal and School Board Elections in Ontario are currently held every four (4) years with 2022 being an Election year. Elections are facilitated through the Clerk, which includes substantial work prior to key Election dates.
This Report outlines important dates for the 2022 Election and areas that staff have been reviewing with recommended action to ensure legislative compliance.
DISCUSSION
2022 Election Dates
Monday May 2, 2022 - First day Nominations can be accepted for Council and School Board positions.
Friday August 19, 2022 - 2:00pm - Nominations Close. Nomination forms must be submitted no later than 2:00pm on this day to be considered for the ballot.
Friday August 19, 2022 - 2:00pm - A candidate who wishes to withdraw their nomination must notify the clerk in writing before 2:00pm.
Monday August 22, 2022 - All nominations to be examined and certified by 4:00pm.
Monday October 24, 2022 - Election Day
The Municipality will be looking into Advance Polling dates. These dates are to-be-determined, but will take place at the Straffordville Community Centre (SCC) Main Hall.
Election Method
Traditionally, Bayham operated elections utilizing polling stations with paper ballots. If an alternative voting method was to be utilized, a by-law would need to be passed by May 1 of an
Election year outlining such. There has not been any formal discussion regarding the utilization of alternative voting methods for this Election and staff recommend to continue with paper
ballots for 2022. Since the voting method is not considered “alternative”, no by-law is required to be passed. Election Location Staff have secured locations for polling stations in each of Bayham’s three (3) Wards and are ensuring use of the SCC Main Hall and parking lot in conjunction with any construction that may be taking place for the SCC expansion. a+LINK has already been included in this discussion, should works on the SCC proceed prior to advance polls and Election Day. Review of Election Policies Bayham has in effect the following By-laws:
By-law No. 2016-107, being a by-law to adopt a use of corporate resources for election purposes policy
By-law No. 2017-116, being a by-law to regulate signs including election signs. Staff have reviewed these documents and have determined the Sign By-law is sufficient at this time, but the Use of Corporate Resources for Election Purposes Policy requires updated
language on registered third parties to be included. A draft Use of Corporate Resources for Election Purposes Policy is attached for Council’s consideration. Amendments to the Use of Corporate Resources for Election Purposes Policy are to be passed before May 1 of an election year.
Review of Delegated Authorities and Appointments The Municipal Elections Act specifically points out that the Clerk is responsible for running the election and may delegate his/her authority in writing to other staff if desirable. The Clerk is considered the “Returning Officer” and any delegated staff are known as “Deputy Returning Officer” or DRO. This delegation does not require a by-law but does require to be done in writing
similar to when the Clerk delegates his/her authority for other purposes as outlined in the Municipal Act. It is expected that DRO authority will be delegated by the Clerk to the Municipality’s Deputy Clerks and other staff as needed to ensure smooth operation of the Election. A second level of authority that does require a by-law to be passed is in the instance that the Council becomes “Lame Duck”. Lame Duck refers to two (2) periods of time in an Election year, where Municipal Act restrictions are imposed on Council if less than 75 percent of the
incumbent Council are in a position for re-election following Nomination Day (August 19, 2022) and/or if less than 75 percent of the incumbent Council are re-elected for the new term of Council, following Election Day (October 24, 2022).
If Municipal Council is deemed to be Lame Duck under the Municipal Act, the following restrictions become applicable and Council shall not take action on:
(a) the appointment or removal from office of any officer of the municipality; (b) the hiring or dismissal of any employee of the municipality; (c) the disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal; and (d) making any expenditures or incurring any other liability which exceeds $50,000.
The Municipal Act contains provisions to potentially minimize the impact of a Lame Duck
Council should it occur. Subsection 275(4) identifies that clause (c) and (d) above are not applicable if the disposition or liability was approved in the annual budget, provided that the budget is adopted prior to Nomination Day. Further, through Section 275(6) Council is permitted to delegate its authority to a person or body, provided that the delegation is made prior to Nomination Day for the election of the new Council. Staff recommend adopting such a by-law to delegate authority to the CAO|Clerk for if Council is deemed Lame Duck. A draft by-law is included as an attachment to this report for review. Joint Compliance Audit Committee The Joint Compliance Audit Committee is an adjudicative body established to examine instances where election participants (including candidates, third party advertisers, and campaign contributors), appear to have contravened rules and limits established within
the Municipal Elections Act (MEA). Section 88.37 of the MEA requires all municipalities and local boards to establish a compliance
audit committee. In accordance with the MEA, the Municipal Election Compliance Audit Committee is composed of no less than three (3) and not more than seven (7) members, and is responsible for considering applications when an eligible elector believes that a candidate or a
registered third party has breached finance rules in the campaigning period. Historically, Elgin County municipalities have implemented a Joint Compliance Audit Committee and plan to continue the same for 2022. This committee appointment is in the works with Aylmer taking the lead and appointments to same will be presented to Bayham Council for adoption at a later date. The deadline to establish such a Committee is October 1 of an Election year. ATTACHMENTS
Attachment 1 – Draft Use of Corporate Resources for Election Purposes Policy Attachment 2 – Draft By-Law to Delegate Authority for “Lame Duck” RECOMMENDATION 1. THAT Report CL-07/22 re 2022 Municipal Election Information be received for
information; 2. THAT the Use of Corporate Resources for Election Purposes Policy be adopted as presented;
3. AND THAT the required by-laws be brought forward for Council’s consideration.
Respectively Submitted by: Reviewed by:
___________________________ _____________________________ Meagan Elliott Thomas Thayer, CMO Deputy Clerk CAO|Clerk
Use of Corporate Resources for Election Purposes Policy
Section 1 – General Policy Statement In order to preserve the public trust and comply with the provisions of the Municipal Elections Act, 1996, as amended it is essential that Members of Council, all election candidates, all registered third party advertisers, and all Municipal employees maintain the highest standards of ethical conduct.
Section 2 – Scope This policy applies to all Municipal employees, candidates, registered third party advertisers, and Members of Council, including acclaimed Members of Council and Members of Council not seeking re-election. Section 3 – Definitions “Candidate” means any person who has filed, and not withdrawn a nomination, for
an elected office at the municipal, school board, provincial or federal level, or political
party in an Election.
“Campaign Activity” means any activity, using Campaign Materials, by or on behalf of a Candidate, political party, or Registered Third Party meant to elicit support during an Election Period. “Campaign Materials” means any materials used to solicit votes for a Candidate(s)
or question in an Election including but not limited to literature, banners, posters,
pictures, buttons, clothing, or other paraphernalia. Campaign Materials include, but are not limited to, materials in all media, for example, print, displays, electronic radio or television, online including websites or social media.
“Corporate Resource” means anything that a person would have access to only by virtue of their elected Office or employment with the Municipality of Bayham. This includes the items such as use of: an Office title (such as “Mayor”, “Deputy Mayor &
“Councillor”); Employees; Municipal events; Municipal Facilities; Municipal funds;
information; and infrastructure.
“Election” means a formal and organized process of campaigning for certain offices
within defined Election Periods, including by-elections.
“Election-Related” means anything that relates directly to an Election as defined above.
“Election Period” is defined for the purposes of this policy as follows:
Regular Municipal Election (includes regional and school board) The period commences on the first day of nominations may be filed and ending on Voting Day. Municipal by-election (includes regional and school board)
The period commences on the first day nominations may be filed and ending on Voting Day
Provincial or Federal Election The Election Period commences the day the writ for the Election is issued and ends on Voting Day. Provincial party leadership contests The period commences with the date of registration as a Candidate with the Chief Electoral Officer of Ontario and ends with the date fixed for the leadership vote as filed with the Chief Electoral Officer of Ontario.
Federal party leadership and nomination
contests The period commences when a contestant receives contributions, incurs expenses or
borrows money/is deemed to be a
contestant as stated in sections 478.2 (2)
and 476.2 of the Canada Elections Act and ends with the date of selection.
“Election Sign” means a sign or other advertising device, as defined by Municipality’s current Election Sign By-law. “Employee” means all full-time and part-time individuals hired by the Municipality,
including all contract, temporary, student, or co- operative placement persons.
“Event” means an organized activity that is not a Campaign Activity.
“Member” means an elected Member of the Council of The Corporation of the Municipality of Bayham. “Municipal” means as relating to The Corporation of the Municipality of Bayham and
includes such similar terms as Municipality and Municipally.
“Municipal Facility” means any Municipality owned or leased facility, including parks, sports fields and civic event spaces, and designated premises of that facility such as parking areas.
“Registered Third Party” means in relation to an Election in a Municipality, an
individual, corporation or trade union that is registered under section 88.6 of the
Municipal Elections Act, 1996, as amended.
“Voting Day” means, in the case of a regular municipal Election, the fourth Monday
in October in the year of the Election or in the case of a by-election means the 45th
day after Nomination Day, in accordance with the Municipal Elections Act, 1996, as amended. Voting Days applicable to provincial and federal elections are as determined by their applicable legislation.
Section 4 – General Policy Principles a) Pursuant to the Municipal Elections Act, the Municipality cannot make a
contribution, including money, goods and services, to any Candidate,
Registered Third Party, or in support of or opposition of a question on the
ballot during an Election Period.
b) Nothing in this Policy shall preclude a Member from performing his/her duty as an elected official, nor inhibit him/her from representing the
interests of the constituents who elected him/her.
c) Subject to Section 5 of this Policy, Campaign Activities, or Election Signs or any other Election-Related Campaign Material will not be displayed in any Municipality-owned and/or operated facility, or on the grounds thereof.
d) The Municipality’s logo, crest, coat of arms, slogans, etc. shall not be
printed or distributed on any Election-Related Campaign Materials,
including Election Signs, or included on any Election-Related website,
except in the case of a link to the Municipality’s website to obtain information about the municipal Election.
e) Photographs produced for and owned by the Municipality shall not be used for any Election purposes.
f) Employees may not engage in political activity during working hours and shall not identify as Employees when engaged in any kind of political activity in accordance with Section 6 of this Policy.
g) Members may not use Corporate Resources for Campaign Activities, to print or
distribute Campaign Material, or for any Election-Related purpose. h) Members are responsible for ensuring that the content of any
communication material, including printed materials such as newsletters,
advertising, etc. funded by the Municipality for the operation of each
Member’s Office, is not Election-Related.
i) Member’s social media accounts, domain names or websites, that are funded by the Municipality, may not include any Election-Related Campaign Material and may not be re-designated for campaign or Election purposes, or provide a link to a campaign site or campaign activities.
Section 5 – Campaign Activities at Municipally-Owned and -Operated Facilities
a) Candidates and Registered Third Parties may not display Campaign
Materials or hold/host Campaign Activities at Municipal Facilities except
subject to the following:
i) Candidates and Registered Third Parties pay the full market rental fees and rates for use of such facilities; and,
ii) Candidates and Registered Third Parties set up and remove all Campaign Materials, including, but not limited to, Election Signs, posters, and other campaign-related paraphernalia within the allotted rental period; and,
iii) Campaign Materials may only be displayed within the rented area
designated within the rental agreement.
b) Despite Subsection 3a) of this Policy, Candidates and Registered Third Parties shall not use the Municipal Office (located in the second floor of 56169 Heritage Line, Straffordville) to display Campaign Materials, display Election Signs, or undertake Campaign Activities.
c) Candidates and Registered Third Parties shall not rent Municipal Facilities for Campaign Activities on a date when voting may be taking place at the established facility or property.
Section 6 – Campaign Activities at Events
a) Candidates and Registered Third Parties may attend Municipal organized
events during the Election Period, but may not display or distribute Campaign Materials or undertake any Campaign Activities for themselves, a political party, a Registered Third Party, or in support of or opposition of a question on a ballot.
b) With the exception of the Municipal Office, Candidates and Registered Third Parties may attend, campaign, and undertake Campaign Activities at non-Municipal organized events held at Municipally-owned facilities only with the permission of the event permit holder.
Section 7 – Activities not Permitted for: 1) Members during a Municipal Election Period; and, 2) Candidates during other Election Periods
a) In any material printed or distributed by the Municipality, using Corporate
Resources, Members during a municipal Election Period, or Candidates in other Election Periods, are not permitted to:
i) Illustrate that an individual (either a Member or any other individual) is a Candidate registered in any Election;
ii) Identify where they or any other individual will be running for office; or,
iii) Profile or make reference to a Candidate in any Election.
b) The Municipality shall not provide the following to Members during a municipal Election Period, or Candidates in other Election Periods, and will resume these services the day after the end of the Election Period:
i) All forms of advertising, including in municipal publications;
ii) All printing, high-speed photocopying for distribution including but not limited to distribution of publications such as newsletters;
iii) The ordering and use of custom branded stationery; and,
iv) All expenses related to business cards and other similar documentation.
c) Members during a municipal Election Period, or Candidates in other Election Periods, shall not use Corporate Resources to organize/host an event, seek donations for an event, or seek sponsorships for an event.
Section 8 – Procedures for Employees
a) Employees shall not use Corporate Resources in support of or in opposition to a Candidate, political party, or Registered Third Party
b) Employees shall not canvass nor actively work in support of or in
opposition to a Candidate, political party, or Registered Third Party
during normal working hours, unless they are on a leave of absence
without pay, lieu time, float day, or vacation.
c) Employees shall not canvass nor actively work in support of or in
opposition to a Candidate, political party, or Registered Third Party while wearing a Municipal uniform, badge, crest or other item identifying them as an Employee, or while using a Municipality-owned or leased vehicle.
d) Employees working directly for a Member(s), Candidates, or Registered
Third Parties shall not be assigned to work as election officers in any Election during the Municipality’s regular business hours. e) Employees shall not use their official authority or influence for the purpose of interfering with or affecting the result of an Election, nor use
their official title while participating in otherwise permissible political
activities.
f) Employees are advised to be especially mindful of public perception during
Municipal Elections, and to ensure that their activities do not conflict with nor adversely affect their duties as Employees of the Municipality. Employees have a responsibility to ensure that public resources are not used for political campaign purposes. Section 9 – Administration This Policy shall be administered by the Clerk’s department. Procedures may be
defined and amended from time-to-time by the Clerk to address specific
implementation of this Policy. All questions or concerns with respect to this Policy should be directed to the Clerk.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-024 A BY-LAW TO DELEGATE CERTAIN RESPONSIBILITIES THROUGH THE RESTRICTED ACTS OF COUNCIL,
KNOWN AS “LAME DUCK”, PERIOD FOR 2022 WHEREAS Section 11 of the Municipal Act, S.O. 2001, c. 25, as amended (the ‘Act’), provides municipalities with the ability to provide for any service of thing considered
desirable and within certain spheres of jurisdiction including governance, financial
management, and accountability and transparency; AND WHEREAS Section 275 of the Act restricts certain actions the Council of a local municipality can take after Nomination Day for the election of the new Council; AND WHEREAS subsection 275(6) of the Act provides that nothing in section 275 prevents any person or body exercising any authority of a municipality that is delegated to the person or body prior to Nomination Day for the election of the new Council; AND WHEREAS pursuant to section 23.1 of the Act, a municipality is authorized to
delegate its powers and duties under the Act or any other Act to a person or body, subject to the restrictions set out in Part II of the Act; AND WHEREAS to ensure the efficient and effective management of The Corporation of the Municipality of Bayham during a possible Lame Duck period, it is prudent that
Council delegates certain authority for that period of time; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. That the Chief Administrative Officer|Clerk is hereby delegated authority for: a. The appointment or removal from office of any officer of the Municipality; b. The disposition of any real or personal property of the Municipality of
Bayham that has a value exceeding $50,000 at the time of disposition,
except in those cases where the disposition was included in the most recent budget adopted by Council before Nomination Day in the election; and, c. Making any unbudgeted expenditures or incurring any other liability that
exceeds $50,000, except in those cases where the liability was included in
the most recent budget adopted by Council before Nomination Day in the election. 2. That pursuant to Section 275(4.1), nothing shall prevent the Municipality from
taking any action in the event of an emergency;
3. That, should any authority delegated under this By-law be exercised, the Chief Administrative Officer shall report to Council regarding any action taken.
4. That this By-law shall come into force and effect only when Council is deemed to
be Lame Duck in accordance with the Act and shall expire when Lame Duck is no longer applicable or when the Council-elect takes office.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MARCH 2022.
____________________________ _____________________________ MAYOR CLERK
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Deputy Clerk
DATE: March 17, 2022
REPORT: CL-07/22 SUBJECT: PREGNANCY AND PARENTAL LEAVE POLICY – COUNCIL
BACKGROUND
Section 270 of the Municipal Act, SO 2001, as amended, outlines policies that a municipality shall
adopt and maintain:
1. Its sale and other disposition of land.
2. Its hiring of employees.
2.1 The relationship between members of council and the officers and employees of the municipality.
3. Its procurement of goods and services.
4. The circumstances in which the municipality shall provide notice to the public and, if notice is to be provided, the form, manner and times notice shall be given.
5. The manner in which the municipality will try to ensure that it is accountable to the public
for its actions, and the manner in which the municipality will try to ensure that its actions are transparent to the public.
6. The delegation of its powers and duties.
7. The manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality.
8. Pregnancy leaves and parental leaves of members of council.
Via review of the above-noted policies, staff have identified the need to adopt a Council Pregnancy & Parental Leave Policy.
DISCUSSION
Bayham is in need of adopting a Council Pregnancy & Parental Leave Policy to be compliant with Section 270 of the Municipal Act, as amended. In some instances, municipalities are deemed compliant if there is language attributable to a specific policy area in a comprehensive corporate policy, such as a Code of Conduct or Employee Personnel Policy. However, Bayham’s Code of Conduct does not have any language of this nature as it might apply to Council. Attached to this Report is a draft Council Pregnancy & Parental Leave Policy for consideration. ATTACHMENTS Attachment 1 – Council Pregnancy & Parental Leave Policy RECOMMENDATION 1. THAT Report CL-08/22 re Pregnancy and Parental Leave Policy – Council be received
for information;
2. AND THAT the Council Pregnancy & Parental Leave Policy be adopted as presented. Respectively Submitted by: Reviewed by:
___________________________ _____________________________
Meagan Elliott Thomas Thayer, CMO Deputy Clerk CAO|Clerk
Council Pregnancy & Parental Leave Policy
Section 1 – General Policy Statement The Municipality of Bayham recognizes a Member of Council’s right to take leave for the Members’ pregnancy, the birth of the Member’s child or the adoption of a child by the Member in
accordance with the Municipal Act, 2001. This policy provides guidance on how the Municipality of Bayham addresses a Member’s pregnancy or parental leave in a manner that respects a Member’s statutory role as an elected representative. Section 2 – Scope
In accordance with Section 270 of the Municipal Act, this policy applies to Members
of Council. This policy does not apply to Municipal Staff or Committee Members.
Section 3 – Definitions “Clerk” shall mean the Clerk of the Municipality, or designate. “Council” shall mean the Council of the Municipality. “Mayor” shall mean the Mayor of the Municipality, or designate.
“Member” shall mean a Member of Council.
“Municipality” shall mean The Corporation of the Municipality of Bayham. “Pregnancy and/or Parental Leave” shall mean an absence of twenty (20) consecutive weeks or
less as a result of a Member’s pregnancy, the birth of a Member’s child or the adoption of a child by the Member in accordance with Section 259(1.1) of the Municipal Act, 2001.
Section 4 – General Policy Principles
The Municipality supports a Member of Council’s right to pregnancy and/or parental leave in
keeping with the following principles:
1. A Member of Council is elected to represent the interests of their constituents.
2. A Member’s pregnancy and/or parental leave does not require Council approval and their office cannot be declared vacant as a result of the Pregnancy and/or Parental Leave.
3. A Member seeking Pregnancy and/or Parental Leave shall provide written notice of at least
forty-eight (48) hours to the Clerk outlining the request and the expected duration, including
potential start and end dates.
a. It is understood that, under certain circumstances, a Member may not be able to
provide such notice in the aforementioned time frame. Nonetheless, each Member
shall endeavour to provide appropriate notice prior to commencing, or after the commencement of Pregnancy and/or Parental Leave.
b. The Clerk shall provide a copy of any written notice to the Mayor.
c. The Member shall advise the Clerk, with proper notice, of any changes to their
return date.
4. The Member is entitled to continue to receive communication from the Municipality (Council
packages, email, meeting invitations), as if the Member were not on Leave, in accordance
with the wishes of the Member.
5. While a Member is on Pregnancy and/or Parental Leave, Council may make temporary
appointments to all Committee and/or Local Board vacancies created by the Member’s
Pregnancy and/or Parental Leave.
6. Notwithstanding Section 5, at any point during a Member’s Pregnancy and/or Parental
Leave, the Member reserves the right to exercise their authority as a Member. The Member shall provide proper notice in writing of their intent to assume their role as a Member for any
and all matters during their Pregnancy and/or Parental Leave. Such notice shall be
provided to the Clerk. After notice is provided, the Pregnancy and/or Parental Leave shall be deemed concluded.
7. During a Pregnancy and/or Parental Leave, a Member will not receive remuneration from
the Municipality. Remuneration will re-commence at the conclusion of the Pregnancy and/or
Parental Leave.
Section 5 – Administration
This Policy shall be administered by the Clerk. Any questions or comments regarding the Policy shall be directed to the Clerk or designate.
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, CMO, CAO|Clerk
DATE: March 17, 2022
REPORT: CAO-10/22 SUBJECT: MUNICIPAL AND STRAFFORDVILLE COMMUNITY CENRTE COVID-19
REOPENING
BACKGROUND:
On March 21, 2020 at 11:00 am, the Elgin County Warden, along with Mayors from the City of
St. Thomas, Municipality of Bayham, Municipality of Central Elgin, Township of Southwold,
Municipality of Dutton-Dunwich and the Township of Malahide each declared a local State of
Emergency as a result of the COVID-19 pandemic developments and to draw attention to Public
Health recommendations. Over the course of the following two years, the Province has enacted three lockdowns and/or
Stay-at-Home Orders that have affected how the Municipality operates and has implemented or recommended varying levels of restrictions on business operations, which has impacted the Municipality.
Most recently, the Province has announced that, as of March 1, 2022, capacity limits have been lifted in all indoor public setting and proof of vaccination requirements have been lifted
(however, business and organizations may choose to continue to require proof of vaccination). Additionally, it is expected that mask mandates will lift in many indoor settings as of March 21, 2022, with other COVID-19 requirements lifting by the end of April 2022. DISCUSSION Municipal Office and Staff
In accordance with Provincial announcements and relaxing COVID-19 restrictions, the Municipality reopened its Municipal Office on March 7, 2022 for limited in-person services. Requests for dog tags and burn permits are still being done remotely. Additionally, residents are still encouraged, where possible, to utilize electronic payment and processing such as e-Transfer and payments being made through financial institutions. Staff have also been called back into the Municipal office. Currently, the office is operating at near full-capacity with one staff member still remote for the time being.
Municipal Public Works and Water/Wastewater staff have been working on a split-shift basis since January 2022 as a mechanism to limit staff interaction and COVID-19-related absences.
These staff members will be ending split-shifting as of March 21, 2022.
Municipal Policies and Safety Plans All policies and safety plans (Vaccination Verification, Face Covering, Health & Safety Plan, Health & Safety Guidelines) pertaining to COVID-19 remain in place for the Municipal office and staff.
This is consistent with the approach taken by other municipalities in Elgin County. Management across the jurisdiction are seeking to act consistently with respect to policies and plans and more information will be forthcoming. State of Emergency Declaration Also and as an additional to-be-determined item is the rescission of the State of Emergency as issued on March 21, 2020, Elgin County municipal partners have commenced a discussion pertaining to the rescission of the Order to ensure it is done in a consistent manner across the County as a whole.
Similar to the above-noted policies and plans, no definitive date for the lifting of the State of Emergency Order has been made at this time. More information will be forthcoming.
It is worth noting that currently Council is able to operate virtual Council meetings under the Procedural By-law No. 2022-003, Section 6.16, which only applies to Declared States of
Emergency. Staff will be reviewing the Procedural By-law and any language necessary to permit Council to conduct virtual and/or hybrid meetings outside of this Section, should Council wish to do so.
Municipal Facilities
Municipal parks and outdoors public spaces will open regularly, as are the Marine Museum and the Lighthouse. With respect to the Straffordville Community Centre (SCC), staff have engaged the Straffordville Hall Foundation (SHF) in discussion on this matter. The SHF is tasked with management of bookings for the SCC Main Hall, which has been closed due to COVID-19 since 2020. The SHF are in favour of a reopening.
A review of adjacent municipalities notes that similar community centres have reopened for public use, with the East Elgin Community Complex in Aylmer also having dropped their proof of vaccination requirements.
In light of recent Provincial announcement and to be consistent with our neighbouring lower tiers, staff are recommending that the SCC Main Hall and Trackless Lounge reopen for
public/community use/rental effective April 4, 2022. A final note with respect to the SCC is that of the proposed expansion to the facility. The SHF
are aware of the future works on the building, which may impact its ability to be rented for functions. Once a construction period is identified, this will be communicated to the SHF. Given the future works, there may be impacts to bookings made well in advance. However, the use of the SCC Main Hall for election purposes in the spring (Provincial election) and fall (Municipal election) should not be impacted. A+LINK is aware of the need of the facility for Municipal election purposes.
RECOMMENDATION 1. THAT Report CAO-10/22 re Municipal and Straffordville Community Centre COVID-19 Reopening be received for information. 2. AND THAT the Straffordville Community Centre reopen for public rental effective April 4, 2022.
Respectfully Submitted by:
Thomas Thayer, CMO CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, CMO, CAO|Clerk
DATE: March 17, 2022
REPORT: CAO-11/22 SUBJECT: ONTARIO TRILLIUM FOUNDATION – RESILIENT COMMUNITIES FUND
BACKGROUND At its March 3, 2022 meeting, Council received Report CAO-07/22 re Ontario Trillium Foundation –
Resilient Communities Fund and passed the following resolution: Moved by: Councillor Chilcott
Seconded by: Councillor Donnell THAT Report CAO-07/22 re Ontario Trillium Foundation – Resilient Communities Fund be received for information; AND THAT staff be directed to bring to Council costing estimated for the identified capital works and potential Ontario Trillium Foundation – Resilient Communities Fund grant application.
DISCUSSION
In accordance with the above motion, staff engaged five (5) website vendors regarding quotes for a
new website for Bayham.
Subsequently, four vendors were able provide high-level quotes for the project in a timely fashion,
including Floating Point (Aylmer) and eSolutions (Malahide, Central Elgin, West Elgin, and
Southwold). The scope of the quotes varies and as such, so does the range of the quotations
provided. Staff do note to Council that the Municipality would be looking to integrate its Laserfiche
repository with any new website and while some vendors are familiar with Laserfiche, some are not.
The quotes are provided generally to support a grant application. It is expected that, if successful,
procurement for the new website and associated support services would require a formal process.
For capital upgrades, which are eligible under the scope of the Ontario Trillium Foundation –
Resilient Communities Fund, the range of the quotes (excluding HST) was $12,000 - $60,991.
Vendors also quoted on recurring operational costs attributed to hosting, document accessibility, and
technical support. These ongoing costs (excluding HST) would be annual and were quoted between
$2,100 and $8,504/year, which would become a consideration for the annual Operating Budget
process as recurring costs are not eligible under the Ontario Trillium Foundation – Resilient
Communities Fund. These costs, however, may be able to be accounted for to some degree within
the current allotments for IT support.
A successful application through the Ontario Trillium Foundation’s Resilient Communities Fund
stream would provide the funds required to advance this project in 2023 and develop a website that
would allow integration of accessible forms, workflows, and documents; WCAG 2.0 AA compliance
in accordance with the Accessibility for Ontarians with Disabilities Act (AODA); and, integration of
Municipal social media, if desired.
Staff are seeking direction from Council in this regard and whether to submit an application to the
Ontario Trillium Foundation – Resilient Communities Fund for this project. As noted in Report CAO-
07/22, the deadline for applications is April 6, 2022.
RECOMMENDATION 1. THAT Report CAO-11/22 re Ontario Trillium Foundation – Resilient Communities Fund be received for information; 2. AND THAT Council provides direction regarding an application to the Ontario Trillium Foundation – Resilient Communities Fund for a new website solution for the Municipality of Bayham. Respectfully submitted by, __________________________ Thomas Thayer, CMO CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-019 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND DEMOLITION AGREEMENT BETWEEN TEUNIS JACOB SCHEP AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law Z456-2003, provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property.
AND WHEREAS the Property owner has applied for a building permit for construction of a new residence at 13377 Bayham Drive, legally described as Concession 10 S Pt Lots 21, 22
RP11R6606 Part 1. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Temporary Use and Demolition Agreement with Teunis Jacob Schep attached hereto and forming part of this By-law and marked as Schedule “A”. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MARCH 2022.
MAYOR CLERK
SCHEDULE ‘A’ TO BY-LAW 2022-019 THIS TEMPORARY USE AND DEMOLITION AGREEMENT DATED THE 17th DAY OF MARCH 2022 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”)
-and- TEUNIS JACOB SCHEP (Hereinafter called the “Property Owner”)
WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, an existing residence located on the subject property may remain in place and be occupied while a new residence is constructed on the subject property. AND WHEREAS the Property owner has applied for a building permit for construction of a new
residence at 13377 Bayham Drive, legally described as Concession 10 S Pt Lots 21, 22 RP11R6606 Part 1. AND WHEREAS the Property Owner has submitted herewith, a security deposit in the amount of $10,000.00 dollars to the Corporation of the Municipality of Bayham. AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as follows: 1. The Owner agrees that the construction of the new residence shall be completed and occupied within two (2) years of the passing of this By-law. 2. The existing residence shall be demolished by the property owner within six months of the issuance of an Occupancy Permit or within two (2) years of completion of construction, whichever comes first.
3. The required $10,000.00 security deposit shall be paid by the property owner to the Municipality of Bayham in the form of a bank cheque or a certified Letter of Credit and the deposit will be refunded after the existing residence is completely demolished to the satisfaction of the Bayham Chief Building Official.
4. Failure to comply with this agreement will result in the Municipality of Bayham using the security deposit funds to demolish the existing residence and remove all debris.
5. Any further costs for this demolition incurred by the Municipality will be added to the
property taxes of the subject property Roll # 3401-000-006-16900.
Schedule ‘A’ to By-law 2022-019 Schep 2
IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above.
SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF THE ) MUNICIPALITY OF BAYHAM ) )
) ) __________________________________ ) Ed Ketchabaw, Mayor ) ) ) __________________________________ ) Thomas Thayer, Clerk )
) ) ________________________________ ) __________________________________
Signature of Witness ) Teunis Jacob Schep, Property Owner
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2022-020 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HILLENAAR CONSULTING INC. (PAUL HILLENAAR) WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS the Council of the Municipality of Bayham is desirable to enter into an
agreement with Paul Hillenaar for Chief Building Official duties; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between the Municipality of Bayham and Hillenaar Consulting Inc. (Paul Hillenaar);
2. AND THAT this by-law and agreement shall come into effect on April 1, 2022.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF MARCH 2022.
___________________________ _____________________________ MAYOR CLERK
SCHEDULE “A” TO BY-LAW 2022-020
This Agreement has been duly signed this ______ day of _______, 2022 CONSULTING SERVICES AGREEMENT This consulting services agreement is between:
The Corporation of the Municipality of Bayham ("Municipality") - and- Paul Hillenaar ("Consultant")
The parties agree as follows:
1. Retainer
(1) The Municipality hereby retains the Consultant to provide the consulting services set out herein (the "Services"), and the Consultant shall provide those Services to
the Municipality under the general direction and control of the Municipality and subject to the provisions of this agreement.
2. Services
(1) The Services include the following:
(a) Provide Building Official duties which includes dealing with staff and public,
(b) Complete plans examination and inspection services by reviewing plans
and corresponding with the public and staff;
(c) Building inspections and issuance of building and septic permits, where applicable.
(d) With the consent of the Consultant, the Municipality may, in writing, delete, add to, vary or otherwise alter the Services.
(2) The Consultant shall, provide services in accordance with the work plan
commencing April 1, 2022 for a period of four (4) months, until August 1, 2022
unless an extension is mutually agreed-to in writing by both parties.
(3) The Consultant shall provide the Services skillfully, competently, efficiently,
effectively and economically, complete in every particular, in a good and worker
like manner, consistent with industry standards and current state of the art
principles, law and practice, to the satisfaction of the Municipality, and, unless
approved by the Municipality otherwise, in accordance with the staffing schedule
and within the estimated time lines and estimated budgets.
3. Personnel
(1) The Consultant shall provide the Services through Personnel approved in writing by
the Municipality. The Personnel approved for this project are as follows:
(a) Paul Hillenaar
SCHEDULE “A” TO BY-LAW 2022-020
(2) The Consultant shall ensure that its Personnel have the requisite competence,
knowledge, skill, ability, experience, expertise and Ministry of Housing
Qualifications and certifications required to provide the Services. Upon request,
the Consultant shall deliver to the Municipality confirmation that the Province of
Ontario has certified that the Consultant is authorized to provide the Services in
a form satisfactory to the Municipality, acting reasonably.
4. Work Product
(1) All information in any form, prepared by or for the Consultant as part of the
Services (the "Work Product") shall be, unless approved by the
Municipality in writing to the contrary, the sole property of the Municipality
and the Municipality shall own the copyright to all such information. If the
Consultant owns any Work Product, or the copyright or any intellectual
property in any Work Product during the term of this Agreement, the
Consultant hereby transfers and assigns such ownership, copyright and
intellectual property rights to the Municipality.
(2) The Consultant shall promptly sign all documents and take all actions that may
be necessary to ensure that the Municipality owns the Work Product, the
copyright and the intellectual property rights in the Work Product. The
Consultant further covenants that it shall cause its representatives to duly
transfer and assign any of their ownership, copyrights and intellectual property
rights to the Municipality.
(3) The Consultant waives any and all moral rights arising under the Copyright
Act, R.S.O. 1985, c. C-42 (the "Moral Rights") in the Work Product as against
the Municipality. The Consultant shall ensure that anyone other than the
Consultant, who has any Moral Rights in the Work Product, shall waive all such
Moral Rights as against the Consultant and the Municipality.
5. Use of Confidential Information (1) In this agreement the following terms have the corresponding meanings:
(a) "Confidential Information" means any information, whether oral, written,
visual, electronic, or in any other form, which is identified as confidential
or that would reasonably be considered as being confidential;
(b} "Disclosing Party" means the party disclosing Confidential Information;
(c) "Insider" means, in respect of a party, every director, officer, partner,
associate, employee, sub-consultant, contractor or agent of the party;
and
(d) "Receiving Party" means the party receiving Confidential
Information, and includes all Insiders.
(e) The Receiving Party shall use Confidential Information relating to the
SCHEDULE “A” TO BY-LAW 2022-020
Services only for the purposes of this agreement.
(2) Except as provided in this agreement, the Receiving Party shall keep
confidential all Confidential Information disclosed to it by the Disclosing
Party.
(3) The Receiving Party shall not copy or transcribe into another form, any
Confidential Information received from the Disclosing Party except as
reasonably necessary.
(4) The Receiving Party shall protect the Confidential Information disclosed to it
by the Disclosing Party, in the same manner and to the same extent that it
protects its own Confidential Information.
(5) Upon the termination of this agreement, or earlier upon the request of the
Disclosing Party, the Receiving Party shall promptly return (as directed by the
Disclosing Party) all copies of the Confidential Information disclosed to the
Receiving Party.
(6) The Receiving Party may disclose Confidential Information if:
(a) The Disclosing Party consents;
(b) The Receiving Party is required by law to disclose it; or
(c) The Confidential Information is generally and publicly available.
(7) If the Receiving Party is required by law to disclose Confidential
Information, it shall promptly notify the Disclosing Party so that the
Disclosing Party may intervene to prevent the disclosure.
(8) The Receiving Party shall ensure that all Insiders of the Receiving Party comply
with all the foregoing provisions regarding the use of Confidential Information and
the Receiving Party shall be responsible for any failure by any Insider to do so.
(9) All the foregoing provisions regarding the use of Confidential Information shall
remain in effect for five years after the termination of this agreement.
(10) The harm that would be suffered by a party in the event of a breach of any of
the foregoing provisions regarding the use of Confidential Information by the
other party would not be compensable by monetary damages alone.
Therefore, a party shall be entitled, in addition to any other remedies, to seek
an injunction against a breach or threatened breach of any such provision.
6. Contacts and Communication
(1) The Consultant shall treat Paul Hillenaar as the Municipality's principal contact
and source of instructions in respect of all aspects of this agreement, unless
otherwise directed or permitted in writing by the Municipality.
(2) The Municipality shall treat Paul Hillenaar as the Consultant's principal contact
and source of reporting in respect of all aspects of this agreement, unless
SCHEDULE “A” TO BY-LAW 2022-020
otherwise directed or permitted in writing by the Municipality.
(3) The Consultant shall not communicate with the media about the Services
except with the prior written approval of the Municipality.
7. Chargeable Amounts
(1) The Consultant shall, at its own sole cost, and at no cost to the Municipality,
except as specifically provided in this agreement or agreed to by the Municipality in
writing, obtain and supply all work, labour, Personnel, sub-consultants, travel, plant,
accommodations, equipment, materials, supplies and administrative, technical or other support necessary to provide the Services, including insurance, local or long distance telephone, facsimile, postage, courier or other transportation or communication costs, and photocopying, printing or other reproduction costs. For greater certainty, the Consultant shall not, unless specifically agreed to by the
Municipality in writing, charge any of such costs to the Municipality as
disbursements.
(2) The Municipality reserves the right to provide any of the above at no cost
to the Consultant
(3) The Consultant will be compensated at a rate per kilometre as per current year's posted CRA rates for travel within the Municipality when on Municipality-related business when a Municipal vehicle is not available.
(4) The Consultant may charge the Municipality for the provision of the Services
amounts based on the following fee rates:
$75.00 per hour
or such other amounts, which are agreed to in writing by the parties for specific
portions of the Services. The Consultant shall not increase any fee rate unless the
Municipality has provided its prior written consent.
(5) The Consultant may charge the Municipality for any Harmonized Sales Tax
payable on the fees and disbursements charged to the Municipality by the
Consultant.
(6) The Consultant shall not charge the Municipality for value-added or premium billing.
(7) Notwithstanding anything to the contrary contained in this agreement, if the Municipality decides at any time, for any reason, to discontinue a particular portion of the Services, the Consultant shall not charge the Municipality for any amount over and above payment, including payment on a pro-rated basis if applicable, for the chargeable fees and disbursements incurred in respect of such discontinued
portion of the Services up to the date that the Municipality gives to the Consultant
written notice of such decision to discontinue that portion of the Services, or a later
date if work, already commenced by the Consultant, cannot reasonably be discontinued until such later date.
(8) Notwithstanding anything to the contrary contained in this agreement, if this agreement is terminated prior to completion of the provision of the Services, the Consultant shall not charge the Municipality for any amount over and above payment, including payment on a pro-rated basis if applicable, for the chargeable
fees and disbursements incurred up to the effective date of such termination, or a later date if work, already commenced by the Consultant, cannot reasonably be discontinued until such later date.
SCHEDULE “A” TO BY-LAW 2022-020
8. Accounts
(1) The Consultant shall provide detailed monthly accounts of amounts
charged for its provision of the Services, including the following particulars:
(a) the number of hours worked and hourly rate, for each of its Personnel; (b} the amount of approved disbursements for which the Consultant is
requesting reimbursement; and
(c) The amount of Harmonized Sales Tax payable on its fees and
disbursements. (2) If requested by the Municipality, the Consultant shall make available to the
Municipality full accounts, records, receipts, vouchers and documents for the
purpose of substantiating its charges.
9. Payment
(1) The Municipality shall pay the Consultant the properly charged amounts
incurred by the Consultant in providing the Services.
(2) Despite any other provision in this agreement, the Municipality may obtain a
review of any account rendered by the Consultant, and is not required to pay
such account until the review has been completed. The Municipality is not
required to pay any interest on any account in respect of any time during which
such account is under review.
10. Indemnification and Insurance
(1) The Consultant shall indemnify the Municipality and the Municipality's members
of council, officers, employees, contractors and agents, against all losses and
liabilities related to acts or omissions, in connection with this agreement, of the
Consultant or any person for whom the Consultant is in law responsible. The
Consultant shall, at the Municipality's election, either assume the Municipality's
defence of any proceeding brought in respect of such loss or liability, or
cooperate with the Municipality in the defence, including providing the
Municipality with prompt notice of any possible loss or liability and providing the
Municipality with all information and material relevant to the possible loss or
liability. This section will survive the termination of this Agreement.
(2) The Consultant shall not be liable for costs or damages arising from errors or
omissions in any of the information which is supplied to the Consultant by the
Municipality.
(3) Without restricting the generality of the provisions in this agreement related
to indemnification, the Consultant shall obtain, and for as long as this
agreement is in effect, maintain, pay for and, upon request by the Municipality
from time to time, provide evidence, satisfactory to the Municipality, of the
SCHEDULE “A” TO BY-LAW 2022-020
following insurance coverages, all taken out with insurers licensed to transact
insurance business in Ontario and satisfactory to the Municipality:
(a) Professional Liability Insurance
i. To a limit of not less than two million dollars ($2,000,000)
inclusive per occurrence; and,
ii. Subject to an annual aggregate of two million dollars ($2,000,000). 11. Employment Insurance and Workplace Safety and Insurance Act
The Consultant shall, at all times, pay or cause to be paid any assessment or
compensation required to be paid pursuant to the Workplace Safety and Insurance Act.
The Municipality will accept responsibility for obtaining from or on behalf of a Proponent
a current Certificate of Clearance. The cost of this certificate will be deducted from any
amounts owing to the Consultant.
12. Compliance with Law and Policies (1) The Consultant shall comply with all applicable federal, provincial and
local laws, regulations and rules.
(2) If the Services include testimony by any Personnel, as an expert witness,
before any court or tribunal, the Consultant shall ensure that such Personnel
sign such forms and follow such procedures as may be required of expert
witnesses before such court or tribunal.
(3) The Consultant shall comply with the Municipality's Occupational Health
and Safety policies, Workplace Safety and Insurance requirements and
Human Rights policies.
(4) The Consultant shall comply with the provisions, to the extent that they are
applicable, of the Accessibility for Ontarians with Disabilities Act, 2005 and
regulations thereunder, in respect of all goods or services provided by the
Consultant on behalf of the Municipality. Without limiting the generality of the
foregoing, the Consultant shall ensure that all of its Personnel, subcontractors
and others for whom it is at law responsible, receive training about the provision
of the goods and services contemplated herein to persons with disabilities, in
accordance with section 6 of Ontario Regulation 429/07, Accessibility Standards
for Customer Service, made under the Accessibility for Ontarians with
Disabilities Act, 2005. This training includes, but is not limited to, training relating
to, and ensuring compliance with, the policies, practices and procedures of the
Municipality respecting the provision of goods and services to persons with
disabilities.
(5) Any reference in this agreement to legislation, policies or rules is to such
legislation, policies or rules as amended, extended, re-enacted or replaced.
13. Relationship between Parties
SCHEDULE “A” TO BY-LAW 2022-020
(1) The Consultant is an independent contractor of the Municipality. The
Consultant shall not, except as the Municipality may specifically authorize in
writing, enter into any contracts or commitments in the name of or on behalf of
the Municipality, or bind the Municipality in any respect whatsoever. The
Consultant is not a partner, joint venturer, agent or employee of the
Municipality.
(2) This agreement constitutes the entire agreement between the parties with
respect to the subject matter hereof and supersedes any prior commitment,
representation, warranty, arrangement, understanding or agreement, written
or oral, collateral or other, with respect to the subject matter hereof, existing
between the parties at the date of execution of this agreement.
(3) Until five years after the termination of this agreement, the Consultant shall not,
except with the prior written approval of the Municipality, enter into any
relationship with any person, other than the Municipality, in respect of consulting
services which touch on any of the matters or issues which form the subject matter
of the Services.
14. Municipality Responsibilities
(1) The Municipality shall provide instructions, guidance and assistance to the
Consultant relating to the provision of the Services.
(2) The Municipality shall use reasonable efforts to make available any relevant
municipal reports, background information, data, drawings, plans, surveys and
any other materials relevant to the Services, which are in its possession, for use
by the Consultant, and shall make available, at reasonable times, Municipality
employees for the purpose of any necessary consultation.
(3) The Municipality shall provide the following equipment for use by the consultant when carrying out his duties within the Municipality of Bayham
a Municipality owned vehicle (including fuel). If a vehicle is not available
the Consultant will be compensated for the use of their own vehicle in
accordance with section 7.(3) of this agreement.
15. Notices
(1) A party required or permitted under this agreement to give any notification or
communication ("Notice") shall give it in writing and shall deliver it by personal
delivery, email, facsimile, courier or prepaid regular mail to an address of the
other party provided for herein.
(2) Either party may from time to time change any of its addresses by Notice
given in accordance with this section.
(3) The initial addresses for the Municipality are as follows: The Corporation of the Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0
SCHEDULE “A” TO BY-LAW 2022-020
(4) The initial address for the Consultant is as follows:
Paul Hillenaar, Hillenaar Consulting 12 Melissa Court
Ayr, ON N0B 1E0
16. Force Majeure (1) Whenever and to the extent a party is unable to fulfil, or is delayed or restricted
in fulfilling, any of the obligations under this agreement by reason of any cause
beyond the party's reasonable control, then the time for fulfilling such obligation
is to be extended for such reasonable time as may be required by the party to
fulfil such obligation, provided that any such inability, delay or restriction does not
relate to any extent to any act or omission by such party or any of its employees,
agents or others for whom it is at law responsible, and further provided that the
party seeking such extension submits promptly to the other party a written
Notice of extension of time and the specific reason and expected duration of
such extension.
17. Waiver
(1) A party may waive any of its rights, powers or remedies hereunder. No
waiver is effective unless made in writing.
(2) The failure of either party to exercise any of its rights, powers or remedies
hereunder or its delay in doing so, does not constitute a waiver of any rights,
powers or remedies. A single or partial exercise of a right, power or remedy
does not prevent its subsequent exercise or the subsequent exercise of any
other right, power or remedy.
18. Termination
(1) The Municipality may, with or without cause, terminate this agreement upon at
least thirty (30) days' written notice.
(2) The Consultant may, with or without cause, terminate this agreement upon
at least thirty (30) days' written notice.
SCHEDULE “A” TO BY-LAW 2022-020
19. Interpretation
(1)
(2) (3)
(4)
(5)
20. Signing
This agreement is to be construed with all changes in number and gender as
may be required by the context.
The division of this agreement into sections, subsections and clauses is for
convenience of reference only and does not affect the interpretation.
The obligations of the parties contained herein have, where applicable, the
status of representations, warranties and covenants by the respective
obligated party.
This agreement is to be governed by and construed in accordance with the
laws of the Province of Ontario and the laws of Canada applicable therein.
Time is to be of the essence of this agreement, including if any extension is permitted.
The parties may sign this agreement in counterparts with the same effect as if the parties had executed the same document. Any counterparts are to be construed together and shall constitute one and the same original document. The parties shall deliver any executed counterparts of this agreement in accordance with the provisions set out in this agreement for delivery of Notices.
This agreement will become effective when both parties have signed it. The date this agreement is signed by the last party to sign it (as indicated by the date associated with that party’s signature) will be deemed the date of this agreement.
SCHEDULE “A” TO BY-LAW 2022-020
21. Miscellaneous
(1) All provisions of this agreement are severable, and if any provision is declared
invalid, void or unenforceable by a court of competent jurisdiction, the remaining provisions of this agreement remain in full force and effect.
(2) This agreement is to enure to the benefit of and bind the parties and their
respective heirs, executors, administrators, successors and permitted assigns.
(3) No change or modification of this agreement is valid unless it is in writing and
signed by each party.
Each party is signing this agreement on the date stated opposite that party's signature.
For the Municipality:
Date
Date
For the Consultant:
Date Paul Hillenaar
Consultant
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-021
A BY-LAW TO AMEND BY-LAW 2022-011 BEING BY-LAW TO APPOINT MUNICIPAL OFFICERS AND EMPLOYEES FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, provides that the council of each municipality shall appoint a chief building official and such inspectors as are
necessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction; AND WHEREAS, the Council of the Municipality of Bayham deems it necessary and expedient to
amend By-law No. 2022-011, being a by-law to appoint municipal officers and employees for the purposes of the Municipality of Bayham. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT By-law 2022-011 be amended to remove Bill Knifton and replace with the following: Chief Building Official Paul Hillenaar Drainage Superintendent Steve Adams 3. THAT this by-law shall come into force and take effect on April 1, 2022. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MARCH 2022.
______________________________ _____________________________ MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-023
BEING A BY-LAW TO ADOPT
A USE OF CORPORATE RESOURCES FOR ELECTION PURPOSES POLICY
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a
Municipality with the capacity, rights, powers and privileges of a natural person for
the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 88.18 of the Municipal Elections Act requires that before
May 1 in the year of a regular election, municipalities and local boards shall establish
rules and procedures with respect to the use of municipal or board resources during the election campaign period;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to adopt a new Use of Corporate Resources for Election Purposes Policy;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT a Use of Corporate Resources for Election Purposes Policy attached
as Schedule “A” be adopted;
2. THAT By-Law 2016-107 is hereby repealed in its entirety;
3. THAT this by-law shall take force and effect on the day of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th
DAY OF MARCH 2022.
____________________________ _____________________________
MAYOR CLERK
Use of Corporate Resources for Election Purposes Policy
Section 1 – General Policy Statement In order to preserve the public trust and comply with the provisions of the Municipal Elections Act, 1996, as amended it is essential that Members of Council, all election candidates, all registered third party advertisers, and all Municipal employees maintain the highest standards of ethical conduct.
Section 2 – Scope This policy applies to all Municipal employees, candidates, registered third party advertisers, and Members of Council, including acclaimed Members of Council and Members of Council not seeking re-election. Section 3 – Definitions “Candidate” means any person who has filed, and not withdrawn a nomination, for
an elected office at the municipal, school board, provincial or federal level, or political
party in an Election.
“Campaign Activity” means any activity, using Campaign Materials, by or on behalf of a Candidate, political party, or Registered Third Party meant to elicit support during an Election Period. “Campaign Materials” means any materials used to solicit votes for a Candidate(s)
or question in an Election including but not limited to literature, banners, posters,
pictures, buttons, clothing, or other paraphernalia. Campaign Materials include, but are not limited to, materials in all media, for example, print, displays, electronic radio or television, online including websites or social media.
“Corporate Resource” means anything that a person would have access to only by virtue of their elected Office or employment with the Municipality of Bayham. This includes the items such as use of: an Office title (such as “Mayor”, “Deputy Mayor &
“Councillor”); Employees; Municipal events; Municipal Facilities; Municipal funds;
information; and infrastructure.
“Election” means a formal and organized process of campaigning for certain offices
within defined Election Periods, including by-elections.
“Election-Related” means anything that relates directly to an Election as defined above.
“Election Period” is defined for the purposes of this policy as follows:
Regular Municipal Election (includes regional and school board) The period commences on the first day of nominations may be filed and ending on Voting Day. Municipal by-election (includes regional and school board)
The period commences on the first day nominations may be filed and ending on Voting Day
Provincial or Federal Election The Election Period commences the day the writ for the Election is issued and ends on Voting Day. Provincial party leadership contests The period commences with the date of registration as a Candidate with the Chief Electoral Officer of Ontario and ends with the date fixed for the leadership vote as filed with the Chief Electoral Officer of Ontario.
Federal party leadership and nomination
contests The period commences when a contestant receives contributions, incurs expenses or
borrows money/is deemed to be a
contestant as stated in sections 478.2 (2)
and 476.2 of the Canada Elections Act and ends with the date of selection.
“Election Sign” means a sign or other advertising device, as defined by Municipality’s current Election Sign By-law. “Employee” means all full-time and part-time individuals hired by the Municipality,
including all contract, temporary, student, or co- operative placement persons.
“Event” means an organized activity that is not a Campaign Activity.
“Member” means an elected Member of the Council of The Corporation of the Municipality of Bayham. “Municipal” means as relating to The Corporation of the Municipality of Bayham and
includes such similar terms as Municipality and Municipally.
“Municipal Facility” means any Municipality owned or leased facility, including parks, sports fields and civic event spaces, and designated premises of that facility such as parking areas.
“Registered Third Party” means in relation to an Election in a Municipality, an
individual, corporation or trade union that is registered under section 88.6 of the
Municipal Elections Act, 1996, as amended.
“Voting Day” means, in the case of a regular municipal Election, the fourth Monday
in October in the year of the Election or in the case of a by-election means the 45th
day after Nomination Day, in accordance with the Municipal Elections Act, 1996, as amended. Voting Days applicable to provincial and federal elections are as determined by their applicable legislation.
Section 4 – General Policy Principles a) Pursuant to the Municipal Elections Act, the Municipality cannot make a
contribution, including money, goods and services, to any Candidate,
Registered Third Party, or in support of or opposition of a question on the
ballot during an Election Period.
b) Nothing in this Policy shall preclude a Member from performing his/her duty as an elected official, nor inhibit him/her from representing the
interests of the constituents who elected him/her.
c) Subject to Section 5 of this Policy, Campaign Activities, or Election Signs or any other Election-Related Campaign Material will not be displayed in any Municipality-owned and/or operated facility, or on the grounds thereof.
d) The Municipality’s logo, crest, coat of arms, slogans, etc. shall not be
printed or distributed on any Election-Related Campaign Materials,
including Election Signs, or included on any Election-Related website,
except in the case of a link to the Municipality’s website to obtain information about the municipal Election.
e) Photographs produced for and owned by the Municipality shall not be used for any Election purposes.
f) Employees may not engage in political activity during working hours and shall not identify as Employees when engaged in any kind of political activity in accordance with Section 6 of this Policy.
g) Members may not use Corporate Resources for Campaign Activities, to print or
distribute Campaign Material, or for any Election-Related purpose. h) Members are responsible for ensuring that the content of any
communication material, including printed materials such as newsletters,
advertising, etc. funded by the Municipality for the operation of each
Member’s Office, is not Election-Related.
i) Member’s social media accounts, domain names or websites, that are funded by the Municipality, may not include any Election-Related Campaign Material and may not be re-designated for campaign or Election purposes, or provide a link to a campaign site or campaign activities.
Section 5 – Campaign Activities at Municipally-Owned and -Operated Facilities
a) Candidates and Registered Third Parties may not display Campaign
Materials or hold/host Campaign Activities at Municipal Facilities except
subject to the following:
i) Candidates and Registered Third Parties pay the full market rental fees and rates for use of such facilities; and,
ii) Candidates and Registered Third Parties set up and remove all Campaign Materials, including, but not limited to, Election Signs, posters, and other campaign-related paraphernalia within the allotted rental period; and,
iii) Campaign Materials may only be displayed within the rented area
designated within the rental agreement.
b) Despite Subsection 3a) of this Policy, Candidates and Registered Third Parties shall not use the Municipal Office (located in the second floor of 56169 Heritage Line, Straffordville) to display Campaign Materials, display Election Signs, or undertake Campaign Activities.
c) Candidates and Registered Third Parties shall not rent Municipal Facilities for Campaign Activities on a date when voting may be taking place at the established facility or property.
Section 6 – Campaign Activities at Events
a) Candidates and Registered Third Parties may attend Municipal organized
events during the Election Period, but may not display or distribute Campaign Materials or undertake any Campaign Activities for themselves, a political party, a Registered Third Party, or in support of or opposition of a question on a ballot.
b) With the exception of the Municipal Office, Candidates and Registered Third Parties may attend, campaign, and undertake Campaign Activities at non-Municipal organized events held at Municipally-owned facilities only with the permission of the event permit holder.
Section 7 – Activities not Permitted for: 1) Members during a Municipal Election Period; and, 2) Candidates during other Election Periods
a) In any material printed or distributed by the Municipality, using Corporate
Resources, Members during a municipal Election Period, or Candidates in other Election Periods, are not permitted to:
i) Illustrate that an individual (either a Member or any other individual) is a Candidate registered in any Election;
ii) Identify where they or any other individual will be running for office; or,
iii) Profile or make reference to a Candidate in any Election.
b) The Municipality shall not provide the following to Members during a municipal Election Period, or Candidates in other Election Periods, and will resume these services the day after the end of the Election Period:
i) All forms of advertising, including in municipal publications;
ii) All printing, high-speed photocopying for distribution including but not limited to distribution of publications such as newsletters;
iii) The ordering and use of custom branded stationery; and,
iv) All expenses related to business cards and other similar documentation.
c) Members during a municipal Election Period, or Candidates in other Election Periods, shall not use Corporate Resources to organize/host an event, seek donations for an event, or seek sponsorships for an event.
Section 8 – Procedures for Employees
a) Employees shall not use Corporate Resources in support of or in opposition to a Candidate, political party, or Registered Third Party
b) Employees shall not canvass nor actively work in support of or in
opposition to a Candidate, political party, or Registered Third Party
during normal working hours, unless they are on a leave of absence
without pay, lieu time, float day, or vacation.
c) Employees shall not canvass nor actively work in support of or in
opposition to a Candidate, political party, or Registered Third Party while wearing a Municipal uniform, badge, crest or other item identifying them as an Employee, or while using a Municipality-owned or leased vehicle.
d) Employees working directly for a Member(s), Candidates, or Registered
Third Parties shall not be assigned to work as election officers in any Election during the Municipality’s regular business hours. e) Employees shall not use their official authority or influence for the purpose of interfering with or affecting the result of an Election, nor use
their official title while participating in otherwise permissible political
activities.
f) Employees are advised to be especially mindful of public perception during
Municipal Elections, and to ensure that their activities do not conflict with nor adversely affect their duties as Employees of the Municipality. Employees have a responsibility to ensure that public resources are not used for political campaign purposes. Section 9 – Administration This Policy shall be administered by the Clerk’s department. Procedures may be
defined and amended from time-to-time by the Clerk to address specific
implementation of this Policy. All questions or concerns with respect to this Policy should be directed to the Clerk.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-024 A BY-LAW TO DELEGATE CERTAIN RESPONSIBILITIES THROUGH THE RESTRICTED ACTS OF COUNCIL, KNOWN AS “LAME DUCK”, PERIOD FOR 2022
WHEREAS Section 11 of the Municipal Act, S.O. 2001, c. 25, as amended (the ‘Act’), provides municipalities with the ability to provide for any service of thing considered desirable and within certain spheres of jurisdiction including governance, financial
management, and accountability and transparency;
AND WHEREAS Section 275 of the Act restricts certain actions the Council of a local municipality can take after Nomination Day for the election of the new Council; AND WHEREAS subsection 275(6) of the Act provides that nothing in section 275
prevents any person or body exercising any authority of a municipality that is delegated to the person or body prior to Nomination Day for the election of the new Council; AND WHEREAS pursuant to section 23.1 of the Act, a municipality is authorized to delegate its powers and duties under the Act or any other Act to a person or body,
subject to the restrictions set out in Part II of the Act; AND WHEREAS to ensure the efficient and effective management of The Corporation of the Municipality of Bayham during a possible Lame Duck period, it is prudent that Council delegates certain authority for that period of time;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. That the Chief Administrative Officer|Clerk is hereby delegated authority for:
a. The appointment or removal from office of any officer of the Municipality; b. The disposition of any real or personal property of the Municipality of Bayham that has a value exceeding $50,000 at the time of disposition,
except in those cases where the disposition was included in the most
recent budget adopted by Council before Nomination Day in the election; and, c. Making any unbudgeted expenditures or incurring any other liability that exceeds $50,000, except in those cases where the liability was included in
the most recent budget adopted by Council before Nomination Day in the
election. 2. That pursuant to Section 275(4.1), nothing shall prevent the Municipality from taking any action in the event of an emergency;
3. That, should any authority delegated under this By-law be exercised, the Chief Administrative Officer shall report to Council regarding any action taken. 4. That this By-law shall come into force and effect only when Council is deemed to
be Lame Duck in accordance with the Act and shall expire when Lame Duck is
no longer applicable or when the Council-elect takes office.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MARCH 2022.
____________________________ _____________________________ MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-025
BEING A BY-LAW TO ADOPT
A COUNCIL PREGNANCY & PARENTAL LEAVE POLICY
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, provides a
Municipality with the capacity, rights, powers and privileges of a natural person for
the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, provides a
Municipality shall adopt and maintain specific policies;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to adopt a Council Pregnancy & Parental Leave Policy;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT a Council Pregnancy & Parental Leave Policy attached as Schedule
“A” be adopted;
2. THAT this by-law shall take force and effect on the day of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th
DAY OF MARCH 2022.
____________________________ _____________________________
MAYOR CLERK
Council Pregnancy & Parental Leave Policy
Section 1 – General Policy Statement
The Municipality of Bayham recognizes a Member of Council’s right to take leave for the Members’ pregnancy, the birth of the Member’s child or the adoption of a child by the Member in accordance with the Municipal Act, 2001. This policy provides guidance on how the Municipality of Bayham addresses a Member’s pregnancy or parental leave in a manner that respects a Member’s statutory role as an elected representative.
Section 2 – Scope In accordance with Section 270 of the Municipal Act, this policy applies to Members of Council. This policy does not apply to Municipal Staff or Committee Members. Section 3 – Definitions
“Clerk” shall mean the Clerk of the Municipality, or designate. “Council” shall mean the Council of the Municipality.
“Mayor” shall mean the Mayor of the Municipality, or designate. “Member” shall mean a Member of Council.
“Municipality” shall mean The Corporation of the Municipality of Bayham. “Pregnancy and/or Parental Leave” shall mean an absence of twenty (20) consecutive weeks or less as a result of a Member’s pregnancy, the birth of a Member’s child or the adoption of a child by the Member in accordance with Section 259(1.1) of the Municipal Act, 2001.
Section 4 – General Policy Principles
The Municipality supports a Member of Council’s right to pregnancy and/or parental leave in
keeping with the following principles:
1. A Member of Council is elected to represent the interests of their constituents.
2. A Member’s pregnancy and/or parental leave does not require Council approval and their office cannot be declared vacant as a result of the Pregnancy and/or Parental Leave.
3. A Member seeking Pregnancy and/or Parental Leave shall provide written notice of at least
forty-eight (48) hours to the Clerk outlining the request and the expected duration, including
potential start and end dates.
a. It is understood that, under certain circumstances, a Member may not be able to
provide such notice in the aforementioned time frame. Nonetheless, each Member
shall endeavour to provide appropriate notice prior to commencing, or after the commencement of Pregnancy and/or Parental Leave.
b. The Clerk shall provide a copy of any written notice to the Mayor.
c. The Member shall advise the Clerk, with proper notice, of any changes to their
return date.
4. The Member is entitled to continue to receive communication from the Municipality (Council
packages, email, meeting invitations), as if the Member were not on Leave, in accordance with the wishes of the Member.
5. While a Member is on Pregnancy and/or Parental Leave, Council may make temporary
appointments to all Committee and/or Local Board vacancies created by the Member’s Pregnancy and/or Parental Leave.
6. Notwithstanding Section 5, at any point during a Member’s Pregnancy and/or Parental
Leave, the Member reserves the right to exercise their authority as a Member. The Member shall provide proper notice in writing of their intent to assume their role as a Member for any
and all matters during their Pregnancy and/or Parental Leave. Such notice shall be
provided to the Clerk. After notice is provided, the Pregnancy and/or Parental Leave shall be deemed concluded.
7. During a Pregnancy and/or Parental Leave, a Member will not receive remuneration from
the Municipality. Remuneration will re-commence at the conclusion of the Pregnancy and/or
Parental Leave. Section 5 – Administration
This Policy shall be administered by the Clerk. Any questions or comments regarding the Policy shall be directed to the Clerk or designate.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-026 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD MARCH 17, 2022 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held March 17, 2022 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of March, 2022.
____________________________ _____________________________ MAYOR CLERK