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Home My WebLink AboutFebruary 17, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, February 17, 2022 7:00 p.m. The February 17, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. The scheduled virtual Budget Open House was cancelled. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK PLANNING COORDINATORIDEPUTY CLERK TREASURER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER 1. CALL TO ORDER ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES HARRY BARANIK ED ROLOSON Mayor Ketchabaw called the meeting to order at 7:00 p.m. and noted the 6:00 p.m. Budget Open House was cancelled due to a lack of interest from the public. _ DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3_ REVIEW OF ITEMS NOT LISTED ON AGENDA 15.1 C. Confidential Report re a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (Municipal Service Board/Corporation) #_ ANNOUNCEMENTS A. Mayor Ketchabaw noted that staff are working with South West Public Health to schedule another vaccination clinic for March 10'". Details pending and will be posted to the Municipal website when confirmed. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held February 3, 2022 2022 Council Minutes February 17, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held February 3, 2022 be adopted as amended. Recorded vote: Member of Council YES i NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x ARRIF ) 7. OPEN FORUM 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report FR-02/22 by Harry Baranik, Fire Chief re Proposed Mandatory Certification for Ontario Firefighters Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report FR-02/22 re Proposed Mandatory Certification for Ontario Firefighters be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x 6 2022 Council Minutes Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw x x CARRIED 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information February 17, 2022 A. Notice of Public Meeting re Proposed Zoning By -Law Amendment to Remove a Holding Symbol — 11:28 Properties Inc. B. Committee of Adjustment Decision on Application A-01/22 Gelackas and Storey Moved by: Councillor Susan Chilcott Seconded by: Councillor Dan Froese THAT correspondence items 11.1.1 A and B be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report DS-05/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Temporary Use and Removal Agreement — Arie and Christina Schep, 14077 Bayham Drive Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Staff Report DS-05/22 regarding the Schep Temporary Use and Removal Agreement be received; AND THAT By-law No. 2022-009 being a by-law to authorize an agreement between Arie and Christina Schep and The Corporation of the Municipality of Bayham be presented for enactment. 3 2022 Council Minutes Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED February 17, 2022 NO B. Report DS-07/22 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Amend By -Law No. 2020-089 and Agreement 0746 — Jager, 55942 Maple Grove Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-07/22 regarding the Jager Demolition Agreement be received for information; AND THAT Council approves a second extension of the Demolition Agreement deadline for an additional six (6) months from March 2, 2022 to September 2, 2022. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw X CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. City of Brantford re Closing the Revolving Door of Justice B. Mayor Tom Mrakas, Town of Aurora re Request of the Province to Dissolve the Ontario Land Tribunal (OLT) C. Minutes of the Long Point Region Conservation Authority Board of Directors Meeting held January 5, 2022 D. Canadian Association of Municipal Administrators re Report on Federal Funding Programs 4 2022 Council Minutes February 17, 2022 E. Township of Clearview re Funding Support for Infrastructure Project — Bridge / Culvert Replacements in Rural Municipalities F. Town of Bracebridge re Joint and Several Liability Reform G. Township of South Glengarry re Call for Action Concerning Municipal Requirements to Take Over and Maintain Abandoned Operating Cemeteries Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 12.1.1 A - G be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ x Mayor Ed Ketchabaw CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report TR-03/22 by Lorne James, Treasurer re 2021 Public Sector Salary Disclosure Act (PSSDA) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-03/22 re 2021 Public Sector Salary Disclosure Act (PSSDA) be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Report TR-04/22 by Lorne James, Treasurer re 2021 Investment Report Moved by: Councillor Froese 5 2022 Council Minutes Seconded by: Councillor Donnell February 17, 2022 THAT Report TR-04/22 re 2021 Investment Report be received for information; AND THAT staff report back to Council on alternative investing options. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese _x i Councillor Susan Chilcott _ Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw x CARRIED C. Report TR-05/22 by Lorne James, Treasurer re 2021 Council Remuneration and Expenses Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-05/22 re 2021 Council Remuneration and Expenses be received for information. Recorded vote: _ Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese X Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw CARRIED The Council Meeting recessed to host a Statutory Planning Public Meeting at 7:30 p.m. The Council Meeting resumed at 7:36 p.m. D. Report TR-06/22 by Lorne James, Treasurer re 2021 Q4 Variance Report Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Staff Report TR-06/22 re 2021 Q4 Variance Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x 2022 Council Minutes Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED February 17, 2022 E. Report TR-07/22 by Lorne James, Treasurer re 2021 Surplus Allocation F G Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Staff Report TR-07/22 re 2021 Surplus Allocation be received for information; AND THAT Council confirm the 2021 Surplus Transfer Report attached hereto as Appendix `A'. AND THAT Council confirm the 2021 Revised Reserves, Reserve Funds, and Deferred Revenue Report attached hereto as Appendix `B', Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw ` CARRIED Report TR-08/22 by Lorne James, Treasurer re 2022 Fiscal Outlook Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Staff Report TR-08/22 re 2022 Fiscal Outlook Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell _ x_ _ Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw CARRIED Report CL-03/22 by Meagan Elliott, Deputy Clerk re 2022 Municipal Assistance 7 2022 Council Minutes Moved by: Councillor Donnell Seconded by: Councillor Chilcott February 17, 2022 THAT Report CL-03/22 re 2022 Municipal Assistance be received for information; AND THAT Council approves all 2022 Municipal Assistance requests according to the Proposed 2022 Resolutions as noted in Report CL-03/22; AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x _ Mayor Ed Ketchabaw CARRIED H. Report CL-04/22 by Meagan Elliott, Deputy Clerk re Appointment Updates Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CL-04/22 re Appointment Updates be received for information, - THAT the appropriate appointment by-laws be brought forward for Council's consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 13. BY-LAWS A. By-law No. 2022-009 Being a by-law to Authorize the Execution of a Temporary Use and Removal Agreement between Arie and Christina Schep and the Corporation of the Municipality of Bayham s 2022 Council Minutes February 17, 2022 B. By-law No. 2022-011 Being a by-law to Appoint Municipal Officers and Employees for the Municipality of Bayham C. By-law No. 2022-012 Being a by-law to Appoint Board and Committee Members Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-law No. 2022-009, By -Law No. 2022-011 and By -Law No. 2022-012 be read a first, second and third time and finally passed. Recorded vote: Member of Council I YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese NO THAT the Council do now rise to enter into an "In Camera" Session at 8:19 p.m. to discuss: A. Confidential Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Gas Tax Properties) B. Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review) C. Confidential Report re a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (Municipal Service Board/Corporation) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x J�y� 2022 Council Minutes Mayor Ed Ketchabaw CARRIED 15.2 Out of Camera Moved by: Councillor Chilcott Seconded by' Councillor Froese February 17, 2022 THAT the Council do now rise from the "In Camera" session at 9:09 pm and report on Confidential Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Gas Tax Properties), Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review) and Confidential Report re a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (Municipal Service Board/Corporation). Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confidential Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Gas Tax Properties) be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Verbal Item re personnel matters about an identifiable individual (CAO Performance Review) be received for information; 10 2022 Council Minutes AND THAT staff and Mayor proceed as directed. Recorded vote: February 17, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Mayor Ed Ketchabaw INTANTNU Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report re a position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board (Municipal Service Board/Corporation) be received for information; AND THAT staff proceed as directed. Recorded vote: Member of Council YES Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler x :< Mayor Ed Ketchabaw CARRIED 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-013 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott O THAT Confirming By-law No. 2022-013 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES_ NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x 11 2022 Council Minutes Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x. CARRIED 17. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 9:12 p.m. Recorded vote. February 17, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Mayor Ed Ketchabaw AYOR L RK.-