HomeMy WebLinkAboutFebruary 17, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, February 17, 2022 7:00 p.m. The February 17, 2022 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg
Council will be holding a Virtual Budget Open House beginning at 6:00 p.m. that will also be livestreamed. Those wishing to speak during the Budget Open House are to register by Noon on Wednesday, February 16th with the CAO|Clerk by emailing CAO@bayham.on.ca 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS
5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held February 3, 2022
7. OPEN FORUM 8. MOTIONS AND NOTICE OF MOTION
9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council 10. PHYSICAL SERVICES – EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
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10.2 Reports to Council A. Report FR-02/22 by Harry Baranik, Fire Chief re Proposed Mandatory Certification for Ontario Firefighters 11. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-Law Amendment to Remove a Holding Symbol – 11:28 Properties Inc. B. Committee of Adjustment Decision on Application A-01/22 Gelackas and Storey 11.1.2 Requiring Action
11.2 Reports to Council A. Report DS-05/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re
Temporary Use and Removal Agreement – Arie and Christine Schep, 14077 Bayham Drive
B. Report DS-07/22 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Amend By-Law No. 2020-089 and Agreement 0746 – Jager, 55942 Maple Grove Line
12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information A. City of Brantford re Closing the Revolving Door of Justice B. Mayor Tom Mrakas, Town of Aurora re Request of the Province to Dissolve the Ontario Land Tribunal (OLT) C. Minutes of the Long Point Region Conservation Authority Board of Directors Meeting held January 5, 2022
D. Canadian Association of Municipal Administrators re Report on Federal Funding Programs
E. Township of Clearview re Funding Support for Infrastructure Project – Bridge / Culvert Replacements in Rural Municipalities
F. Town of Bracebridge re Joint and Several Liability Reform
G. Township of South Glengarry re Call for Action Concerning Municipal Requirements to Take Over and Maintain Abandoned Operating Cemeteries
12.1.2 Requiring Action
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12.2 Reports to Council A. Report TR-03/22 by Lorne James, Treasurer re 2021 Public Sector Salary Disclosure
Act (PSSDA) B. Report TR-04/22 by Lorne James, Treasurer re 2021 Investment Report
C. Report TR-05/22 by Lorne James, Treasurer re 2021 Council Remuneration and Expenses D. Report TR-06/22 by Lorne James, Treasurer re 2021 Q4 Variance Report
E. Report TR-07/22 by Lorne James, Treasurer re 2021 Surplus Allocation
F. Report TR-08/22 by Lorne James, Treasurer re 2022 Fiscal Outlook
G. Report CL-03/22 by Meagan Elliott, Deputy Clerk re 2022 Municipal Assistance
H. Report CL-04/22 by Meagan Elliott, Deputy Clerk re Appointment Updates 13. BY-LAWS A. By-law No. 2022-009 Being a by-law to Authorize the Execution of a Temporary Use
and Removal Agreement between Arie and Christina Schep and the Corporation of the Municipality of Bayham
B. By-law No. 2022-011 Being a by-law to Appoint Municipal Officers and Employees for the Municipality of Bayham C. By-law No. 2022-012 Being a by-law to Appoint Board and Committee Members 14. UNFINISHED BUSINESS 15. OTHER BUSINESS
15.1 In Camera
A. Confidential Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Gas Tax Properties)
B. Confidential Verbal Item re personnel matters about an identifiable individual (CAO
Performance Review) 15.2 Out of Camera
16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-013 Being a by-law to confirm all actions of Council 17. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, February 3, 2022 7:00 p.m. The February 3, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT:
CAO|CLERK THOMAS THAYER DEPUTY CLERK MEAGAN ELLIOTT SECRETARY/TREASURER MARGARET UNDERHILL
TREASURER LORNE JAMES FIRE CHIEF|BYLAW ENFORCEMENT OFFICER HARRY BARANIK MANAGER OF CAPITAL PROJECTS|
WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.1.2 A. Deb Marlatt, Laura Edwards, and Wendy Carmichael re Reconsideration of Council
Resolution to Sell Vienna Community Centre 16.1 C. Confidential Report re Labour Relations; Employee Negotiations (Human Resources)
4. ANNOUNCEMENTS
Councillor Chilcott noted the Bayham Historical Society is hosting a vaccination clinic on Tuesday, February 15, 2022 at the Edison Museum. By appointment only. Councillor Donnell noted there is a Sweetheart Skate being held Saturday, February 12, 2022 at the Straffordville Community Rink from 7-11 pm.
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5. PRESENTATIONS
A. Ed van der Maarel and Brendon Ager, Principal Architect, Partner, a+LINK Architecture re Proposed Design – Straffordville Community Centre Expansion
Moved by: Councillor Chilcott Seconded by: Councillor Froese
THAT the presentation from Ed van der Maarel and Brendon Ager, Principal Architect,
Partner, a+LINK Architecture re Proposed Design – Straffordville Community Centre Expansion be received for information; AND THAT a Public Comment period be commenced on February 8, 2022, ending February 24, 2022, to ascertain public input on the Straffordville Community Centre schematic plans. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
6. DELEGATIONS No delegations appeared before Council. 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Council Meeting held January 20, 2022
Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting held January 20, 2022 be adopted.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
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8. OPEN FORUM One (1) member of the public spoke to item 5. A 9. MOTIONS AND NOTICE OF MOTION
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
A. Bob and Judy Ketchabaw et al re Safety Issue in the Village of Eden
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the correspondence from Bob and Judy Ketchabaw et al re Safety Issue in the Village of Eden be received for information; AND THAT two (2) speed bumps be installed on Gray Street, Eden; AND THAT staff be directed to provide correspondence to Bob and Judy Ketchabaw in response to their submission. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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11.2 Reports to Council
A. Report PS-03/22 by Ed Roloson, Water/Wastewater Operations re 2021 Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Drinking
Water Systems Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler THAT Report PS-03/22 re 2021 Annual Drinking Water and Compliance Summary Reports for the Bayham and Richmond Drinking Water Systems be received for information. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Committee of Adjustment Concerning a Minor Variance Application at 54990 Baldwin Line – Galeckas and Storey
B. Notice of Public Meeting re Proposed Zoning By-Law Amendment at 54246 Eden Line – Community of Christ – Corinth
Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 12.1.1 A and B be received for information. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
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12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Plympton-Wyoming Supports Kitchener in Fire Safety Measures Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence item 13.1.1 A be received for information and supported by Bayham Council. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED
13.1.2 Requiring Action
A. Deb Marlatt, Laura Edwards, and Wendy Carmichael re Reconsideration of Council Resolution to Sell Vienna Community Centre
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the correspondence from Deb Marlatt, Laura Edwards and Wendy Carmichael re Reconsideration of Council Resolution to Sell Vienna Community Centre be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham respectfully declines their request to:
reconsider the resolution passed at the January 20, 2022 meeting to proceed with
the sale of the Vienna Community Centre via Municipal Realtor; and,
include the matter of the Vienna Community Centre sale as a ballot question during the 2022 Municipal Election;
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AND THAT staff be directed to provide correspondence to the requestors in response to
their submission. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED 13.2 Reports to Council B. Report TR-02/22 by Lorne James, Treasurer re 2023 Budget Schedule
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report TR-02/22 re 2023 Budget Schedule be received for information; AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-02/22. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED C. Report CL-01/22 by Meagan Elliott, Deputy Clerk re Posting Recorded Council Meetings
Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CL-01/22 re Posting Recorded Council Meetings be received for information; AND THAT staff be directed to proceed with the technological upgrades as noted in Report CL-01/22; AND THAT staff be directed to post recordings of fully-virtual Council Meetings on the Bayham YouTube Channel as soon as functionality will allow.
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
D. Report CL-02/22 by Meagan Elliott, Deputy Clerk re 2022 Tree Program Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler THAT Report CL-02/22 re 2022 Tree Program be received for information;
AND THAT an additional $1500 be allocated to the Tree Program for 2022 Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 8:42 p.m. to
discuss: A. Confidential Item re Sale or disposition of land by a municipality or local board (Facilities)
B. Confidential Verbal Item re Labour relations; employee negotiations (Vacation)
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C. Confidential Report re Labour Relations; Employee negotiations (Human Resources)
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 16.2 Out of Camera
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 9:08 pm and report on Confidential Item re Sale or disposition of land by a municipality or local board
(Facilities); Confidential Verbal Item re Labour relations; employee negotiations
(Vacation); Confidential Report re Labour Relations; employee negotiations (Human
Resources). Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Donnell
THAT Confidential Item re Sale or disposition of land by a municipality or local board
(Facilities) be received for information;
AND THAT staff proceed as directed.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
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Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Verbal Item re Labour relations; employee negotiations (Vacation) be received for information. AND THAT staff proceed as directed. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confidential Report re Labour Relations; employee negotiations (Human
Resources) be received for information; AND THAT staff proceed as directed. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-008 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler
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THAT Confirming By-law No. 2022-008 be read a first, second and third time and finally passed.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:11 p.m.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
MAYOR CLERK
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief
DATE: February 17, 2022
REPORT: FR-02/22 SUBJECT: PROPOSED MANDATORY CERTIFICATION FOR ONTARIO FIREFIGHTERS
BACKGROUND: Historically, it has been the responsibility of the individual fire departments to provide training as
they saw fit. The Ontario Fire College provided assistance to enhance the training, but with only one college for the entire province, it meant lengthy waits for applicants.
In 2012, the Province of Ontario was the last major jurisdiction to adopt the Nation Fire Protection Association (NFPA) standards for minimal training requirements of firefighters in North America. Prior to the adoption of NFPA standards, Ontario relied on its own standards. This was extremely cumbersome and confusing as most of their standards relied on NFPA for references. The Ontario Fire Marshal was and is the only Authority Having Jurisdiction (AHJ) in Ontario to approve accreditation under NFPA standards through International Fire Service Accreditation Congress (IFSAC) and National Board on Fire Service Professional Qualifications (Pro Board). When first adopted, a window of opportunity was granted for many firefighters and officers to be ‘grandfathered’ into certain levels if they could prove either by formal training or through examples of knowledge and skills that they had demonstrated their ability to meet the requirement of a standard. It was the individual fire department’s responsibility to obtain documentation to support the Fire Chief’s recommendation of grandfathering those under his
command and applied to the Ontario Fire Marshal’s Academic Standards and Evaluation (AS&E). Approximately 10 percent of fire departments who submitted grandfathering recommendations were audited to ensure compliance and accuracy of applications. This
window was granted until the latter part of 2015. In January 2018, the Ontario government announced three new regulations to the Fire
Protection and Prevention Act (FPPA). One of which would require firefighters to be certified. Once again, IFSAC and ProBoard allowed an opportunity to grandfather experienced firefighters, for those who had missed the first opportunity. At this time, many smaller departments opposed the requirements and the regulation was never adopted.
DISCUSSION: On January 28, 2022, the Ontario government introduced a draft regulation under the FPPA regarding mandatory certification of firefighters (See Appendix A) for comment which will close on February 28, 2022. Staff supports this legislation and believes it will do nothing but enhance the fire service. This regulation allows fire departments to certify in those levels and skills which they reasonably would respond to and is authorized under their Establishing and Regulating By-Law which is passed by their Council. The regulation allows a four-year window to comply with most basic skills and a six-year window for those more complex and technical skills.
The Bayham Fire and Emergency Services is properly positioned for this new regulation. Through previous Chiefs, many firefighters and officers were grandfathered and those
grandfathered will be still be recognized by IFSAC and ProBoard. The unfortunate news is that there will not be another grandfathering period. However, if there are members that can provide their ability through training, knowledge and skills, they can be ‘certified’ through Ontario Fire
Marshal. The major difference being that if the firefighter wants to move forward through the NFPA standards such as taking an Officer Level I course will be required to have successfully completed the prerequisites approved NFPA courses such as Recruit Training, NFPA 1001 Level I and II, Hazardous Materials Operations Level, and Fire Instructor, NFPA 1041, Level I. It should be noted that there are 44 listed levels of service which may be obtained under the regulation. Only certain levels can be applied for ‘certification’ through the OFM and any technical skills such as ice water rescue or high angle rescue must require the actual NFPA certification. These are two such technical skills your fire department responds to and has certified members already. In addition, if a member has passed and obtained an NFPA certification, the certification will be accepted IFSAC and ProBoard and there is no requirement to renew the certification at this time.
It should further be noted that each level has a list of the Job Performance Requirements (JPRs) that in order to either pass or certify to, the firefighter or officer would have to
demonstrate they have those skills. It is not believed that there will be a large financial impact to the Municipality for, as stated
previously, it is believed we are in good standing right now. For the last several years, all recruits have been trained to the NFPA standards. One or two firefighters have not successfully completed their written examination, and under this new legislation, they can either challenge the NFPA exam or possible ‘certify’ through the OFM. The largest impact will be ensuring all firefighters and officers have obtained their Pump Operations certification. This is two-fold: first they all obtain their Class D license and Air Brake Endorsement and then they must meet the JPRs as stated in the NFPA standard. The Fire Chief has attended two virtual meetings: one with the OFM and the other with the Ontario Association of Fire Chiefs. Each have provided a perspective that has been beneficial to this Report. Through the OFM’s meeting, the Fire Chief was able to provide much of the above information to Council.
Through the OAFC, many discussions developed from the proposed legislation. One such discussion was the asking for financial support from the Ontario Government. Last year, the Ontario government provided a grant to support fire departments and their training as a result of
the closure of the Ontario Fire College. It was learned that not all departments used the monies
allotted to them and that over one-fifth (>20%) of the allotted monies were never claimed. In Staff’s comments to the OAFC, it was mentioned that a review of who did not use the monies and why they did not utilize the monies should be conducted. It was also suggested that population size or department size should not be the criteria for allotting grants as many smaller departments with lower tax bases require the grants far more than larger departments with much larger tax bases. The Fire Chief advised that he would use a further grant for computers to enhance training and testing and also requested that further monies be sent to the Regional Training Centers to assist them in their deliverance of programs and to ensure courses at Regional Training Centers are at a reasonable rates for smaller departments to attend. Other discussions were related to testing and improvements in how testing occurs to ensure
candidates are provided every opportunity to be successful. The above is only a few examples of the many good points raised to be addressed to the OFM
and the Ontario government. There will be a further virtual meetings such as the Ontario Association of Fire Training Officers
(OAFTO) to hear their concerns and the Chief Administrative Officer and the Mayor of each municipality will have a virtual informational meeting with the OFM. In closing, Staff suggests that this proposed legislation will improve the fire service throughout the Province. ATTACHMENTS
A. Proposed Ontario Regulation to the Fire Protection and Prevention Act for Mandatory certification of firefighters in Ontario. RECOMMENDATION 1. THAT Report FR-02/22 re Proposed Mandatory Certification for Ontario Firefighters be
received for information.
NOTICE OF INTENT TO PASS AN
AMENDING BY-LAW TO REMOVE A
HOLDING SYMBOL
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 11:28 PROPERTIES INC.,
PLANK RD, EDEN
APPLICATION NO. ZBA-05/22
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-
law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an
electronic virtual meeting on Thursday, February 17th, 2022 at 7:30 p.m. to consider the removal of a
holding symbol under Section 34 & 36 of the PLANNING ACT. Please reference the subject Agenda
on the municipal website for the electronic meeting link to view the meeting on the municipal YouTube
Channel. If you wish to participate in the virtual public meeting, you must register with the Planning
Coordinator a minimum 48 hours prior to the meeting.
AND TAKE NOTICE that only the applicant may file an appeal to the Ontario Land Tribunal of a decision
by Council not to remove the holding symbol, or where Council fails to make a decision within 150 days
after the application was submitted.
THE PURPOSE of the By-law is to remove the Holding (h2) provisions on four (4) residential lots with a
combined land area of 3,702 m2 (0.9 acres), located at Concession 8, Part Lot 22, Part of Lot 11,
Registered Plan 258, east side Plank Road, south of Gray Street, in the hamlet of Eden from the Hamlet
Residential Holding (HR(h2)) Zone to the Hamlet Residential (HR) Zone in the Municipality of Bayham
Zoning By-law Z456-2003.
THE EFFECT of this By-law will be to satisfy the conditions of approval for Consent applications E76/21
– E79/21 to remove the holding provision (h2) subject to a Subdivision Agreement with the Municipality
for financial and servicing impacts.
ANY PERSON may attend the virtual public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written and
oral presentations provided to the municipality at a public meeting regarding land use planning
applications. When possible please consider utilizing written correspondence.
The complete By-law is available for inspection at the Municipal office during regular office hours.
DATED at the Municipality of Bayham this 4th day of
February 2022.
Margaret Underhill Planning Coordinator / Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: (519) 866-5521 F: (519) 866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
Hamlet of Eden
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
January 28, 2022
Larry Brock, MP Brant
108 St. George Street, Suite #3 Brantford, ON N3R 1V6 Sent via email: larry.brock@parl.gc.ca
Will Bouma, MPP 96 Nelson Street
Suite 101 Brantford, ON N3T 2X1 Sent via email: will.bouma@pc.ola.org
To whom it may concern:
Please be advised that the Council of the Corporation of the City of Brantford adopted the following resolution at its City Council meeting held on January 25, 2022: 12.5.1 Closing the Revolving Door of Justice – Resolution
WHEREAS the City of Brantford has experienced a substantial increase in criminal
activity leaving residents fearful for their personal safety and losing confidence in the
criminal justice system; and
WHEREAS the increase in criminal activity is due in part to the failure of the justice
system to hold in pre-trial custody many of the likely-to-reoffend individuals, including
those who are in serious breach of prior bail conditions, a situation commonly referred
to as the “revolving door of justice”; and
WHEREAS those involved in the justice system, from Justices of the Peace to those
who have been arrested, acknowledge the “catch and release” bail system contributes
to the increase in crime. One individual in particular, who plead guilty to several break
and enter charges, together with breaches of probation and release order charges,
advised the court during sentencing that he had been arrested 8 times in the previous
year and felt that the system bore responsibility for failing to keep him in custody; and
that being released repeatedly without the appropriate supports made it all but
impossible for him to discontinue the criminal activity he engaged in; and
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CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
WHEREAS concerns continue to be raised by businesses, post-secondary institutions
in the downtown area and their student bodies, neighbourhood associations, and
citizens regarding the increased criminal activity; and
WHEREAS there is a pressing need for common sense bail reform that gives priority to
the dignity and safety of victims over the wellbeing of criminals;
NOW THEREFORE BE IT RESOLVED:
A. THAT Kevin Davis, Mayor of the City of Brantford, on behalf of the Council of The Corporation of the City of Brantford, correspond with the Honourable David Lametti, Minister of Justice and Attorney General of Canada, insisting that steps be taken immediately by his government to strengthen the bail system,
including:
i. imposing more demanding and stringent surety and supervision requirements; and
ii. imposing more substantive and effective consequences for continued
breaches of a judicial interim release order (as known as “bail”) resulting in pre-trial incarceration, which changes are required to safeguard law abiding citizens and to restore the citizens faith in the criminal justice system; and
B. THAT the City Clerk BE DIRECTED to forward a copy of this resolution to Brant/Brantford MP Larry Brock and MPP Will Bouma; and C. THAT the City Clerk BE DIRECTED to forward a copy of this resolution to the
Brantford Police Services Board, Association of Municipalities of Ontario (AMO),
the Federation of Canadian Municipalities (FCM) and the Ontario Big City Mayors (OBCM); and D. THAT the City Clerk BE DIRECTED to forward a copy of this resolution to the
heads of all Ontario Municipalities with a request that those municipalities
consider adopting a similar resolution; and E. THAT the City Solicitor BE DIRECTED to send the letter to be sent to the Honourable David Lametti to Brant County, the Six Nations of the Grand River
and the Mississaugas of the Credit First Nation to determine if they are willing to
be signatories to the letter.
I trust this information is of assistance.
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CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
Yours truly,
Tanya Daniels City Clerk
tdaniels@brantford.ca
cc Brantford Police Services Board Association of Municipalities of Ontario (AMO) Federation of Canadian Municipalities (FCM)
Ontario Big City Mayors (OBCM) Heads of all Ontario Municipalities
Good day fellow Elected Official, I am following up on last week’s email regarding the motion to request the Province to
dissolve the OLT. I have received incredible response to date. Nearly 50 municipalities are putting forward the motion to be heard by their respective Councils. I would respectfully ask that you consider doing the same. The time is now to join fellow municipalities to send the Province the message that the land use planning appeal process is flawed. We are stronger together! Let your voice be heard.
If you do put forward the motion, please let me know so that we can document which municipalities are joining this fight. I have once again attached the motion for your consideration. Thanks everyone.
Regards, Tom Mrakas Mayor Town of Aurora
Whereas Municipalities across this province collectively spend millions of dollars of taxpayer money and
municipal resources developing Official Plans that meet current Provincial Planning Policy; and
Whereas an Official Plan is developed through months of public consultation to ensure, “that future planning and development will meet the specific needs of (our) community”; and
Whereas our Official Plan includes provisions that encourage development of the “missing middle” or “gentle
density” to meet the need for attainable housing in our community; and
Whereas our Official Plan is ultimately approved by the province; and
Whereas it is within the legislative purview of Municipal Council to approve Official Plan amendments or Zoning
By-law changes that better the community or fit within the vision of (Your Municipality) Official Plan; and
Whereas it is also within the legislative purview of Municipal Council to deny Official Plan amendments or Zoning
By-law changes that do not better the community or do not fit within the vision of the (Your Municipality) Official
Plan; and
Whereas municipal planning decisions may be appealed to the Ontario Land Tribunal (OLT; formerly the Ontario Municipal Board or “OMB”), an unelected, appointed body that is not accountable to the residents of (Your Municipality); and
Whereas the OLT has the authority to make a final decision on planning matters based on a “best planning
outcome” and not whether the proposed development is in compliance with municipal Official Plans; and
Whereas all decisions—save planning decisions—made by Municipal Council are only subject to appeal by
judicial review and such appeals are limited to questions of law and or process; and
Whereas Ontario is the only province in Canada that empowers a separate adjudicative tribunal to review and
overrule local decisions applying provincially approved plans; and
Whereas towns and cities across this Province are repeatedly forced to spend millions of dollars defending
Official Plans that have already been approved by the province in expensive, time consuming and ultimately futile OLT hearings; and
Whereas lengthy, costly OLT hearings add years to the development approval process and act as a barrier to the
development of attainable housing;
1. Now Therefore Be It Hereby Resolved That (Your Municipality) requests the Government of Ontario
to dissolve the OLT immediately thereby eliminating one of the most significant sources of red tape
delaying the development of more attainable housing in Ontario; and
2. Be It Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of
Ontario, the Minister of Municipal Affairs and Housing, the Leader of the Opposition, the Leaders of
the Liberal and Green Party, all MPPs in the Province of Ontario; the Large Urban Mayors’ Caucus of
Ontario, the Small Urban GTHA Mayors and Regional Chairs of Ontario; and
3. Be It Further Resolved That a copy of this Motion be sent to the Association of Municipalities of
Ontario (AMO) and all Ontario municipalities for their consideration.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 1 -
LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Virtual Meeting Minutes of January 5, 2022 Approved February 2, 2022 The Board of Directors Meeting was held via videoconference, on Wednesday, January 5, 2022, pursuant to section C.9, of the LPRCA’s Administrative By-Law. Members in attendance: Michael Columbus, Chair Norfolk County
John Scholten, Vice-Chair Township of Norwich Dave Beres Town of Tillsonburg
Robert Chambers County of Brant Kristal Chopp Norfolk County Valerie Donnell Municipality of Bayham/Township of Malahide Ken Hewitt Haldimand County Tom Masschaele Norfolk County
Stewart Patterson Haldimand County Ian Rabbitts Norfolk County
Peter Ypma Township of South-West Oxford Regrets: none * K. Chopp joined the meeting at 6:40 p.m. Staff in attendance: Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Interim Manager of Watershed Services
Paul Gagnon, Lands and Waters Supervisor Lorrie Minshall, Special Projects
Zachary Cox, Marketing Coordinator Dana McLachlan, Executive Assistant Guests in attendance: Kimberley Earls
Alison Earls 1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, January 5, 2022.
2. Additional Agenda Items
There were no additional agenda items.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 2 -
3. Declaration of Conflicts of Interest
None were declared.
4. Election of Chair and Vice-Chair 2022
The Chair and Vice-Chair vacated their seats and Ms. Kimberley Earls, Economic Development Coordinator for South Central Ontario Region Economic Development
Corporation assumed the Chair position. The positions for Chair and Vice-Chair were declared vacant.
A-1/22 Moved by T. Masschaele Seconded by V. Donnell
THAT the LPRCA Board of Directors appoints Alison Earls as scrutineer for the purpose
of electing officers. CARRIED a) Election of Chair 1) Call for Nominations
Robert Chambers nominated John Scholten who accepted the nomination.
Chair Earls made two further calls for nominations. There were no further nominations. 2) Motion to Close Nominations for Chair
A-2/22 Moved by R. Chambers
Seconded by P. Ypma
That the nominations for the Chair be closed. CARRIED
3) Distribution and collection of ballots by Scrutineer: Not required 4) Announce Election Results
John Scholten was declared the Long Point Region Conservation Authority Chair for
2022. 5) Motion to Destroy Ballots: Not required b) Election of Vice-Chair
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 3 -
1) Call for Nominations
Peter Ypma nominated Michael Columbus who accepted the nomination.
Chair Earls made two further calls for nominations. There were no further nominations. 2) Motion to Close Nominations for Vice-Chair
A-3/22 Moved by V. Donnell
Seconded by I. Rabbitts
That the nominations for the LPRCA Vice-Chair be closed. CARRIED
3) Distribution and collection of ballots by Scrutineer: Not required 4) Announce Election Results
Michael Columbus was declared the Long Point Region Conservation Authority Vice-Chair for 2022. 5) Motion to Destroy Ballots: Not required
K. Chopp joined the meeting. The Chair and Vice-Chair thanked their nominators and the Board for their support and
were looking forward to the year ahead. J. Scholten assumed the Chair. Ms. K. Earls and Ms. A. Earls were thanked for their service and left the meeting at 6:40 p.m. 5. Committee Appointments
A-4/22 Moved by R. Chambers Seconded by I. Rabbitts
THAT the LPRCA Board of Directors approves the following appointments for 2022:
Dave Beres as the Land Acquisition Chair;
And
Michael Columbus and the LPRCA Chair to the Lee Brown Marsh Management
Committee;
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 4 -
And
Tom Masschaele, Michael Columbus, Dave Beres, and the LPRCA Chair to the Backus
Museum Committee;
And
Dave Beres, Valerie Donnell, Ken Hewitt, the LPRCA Chair and LPRCA Vice-chair to
the Audit and Finance Committee. CARRIED 6. Minutes of the Previous Meeting
a) Board of Directors Meeting December 1, 2021
There were no questions or comments. A-5/22 Moved by T. Masschaele
Seconded by P. Ypma
THAT the minutes of the LPRCA Board of Directors Meeting held December 1, 2021 be
adopted as circulated. CARRIED
7. Business Arising
There was no business arising from the previous minutes 8. Review of Committee Minutes
There were no Committee Minutes presented. 9. Correspondence
There was no correspondence presented for review.
10. Development Applications
a) Staff Approved applications Ten applications were approved through the General Manager’s delegated authority in
the past month. LPRCA-242/21, LPRCA-253/21, LPRCA-255/21, LPRCA-256/21, LPRCA-257/21, LPRCA-259/21, LPRCA-258/21, LPRCA-260/21, LPRCA-261/21, and LPRCA-264/21.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 5 -
All of the staff-approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act. A-6/22 Moved by M. Columbus Seconded by D. Beres
THAT the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated December 15, 2021 as information. CARRIED b) New Applications The Planning Department staff recommended one application for approval. The application is to demolish an existing residential structure and replace it with a larger
residential structure, detached garage, and a septic system. A-7/22 Moved by S. Patterson Seconded by I. Rabbitts
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-265/21
B. That the designated officers of LPRCA be authorized to complete the
approval process for this Development Application, as far as it relates to
LPRCA’s mandate and related Regulations. CARRIED c) 2020 and 2021 Permit Application Turnaround Times
The Interim Manager of Watershed Services reviewed the Planning Department’s
statistics for permit turnaround times for the years 2020 and 2021. Service standards were created by the Ministry of Northern Development, Mines, Natural Resources and
Forestry (MNDMNRF) in 2010. In 2015, LPRCA created objectives for plan review and permitting activities with more aggressive targets than required by MNDMNRF. Staff achieved their targets in the last two years and strive to maintain and improve turnaround times.
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 6 -
A-8/22
Moved by P. Ypma Seconded by M. Columbus
THAT the LPRCA Board receives the 2020 and 2021 Permit Application Turnaround
Times Report as information. CARRIED
d) Customer Service Plan Update
The current Customer Service Plan was endorsed by the board in 2017. Staff made suggestions to improve turnaround times and to improve customer service. Staff also provided initiatives that would provide more information to applicants, contractors, and consultants to enhance customer service and further improve turn-
around times. A-9/22 Moved by T. Masschaele Seconded by I. Rabbitts
THAT the minutes of the LPRCA Board of Directors Meeting held December 1, 2021 be
adopted as circulated. CARRIED
11. New Business
a) 2021 LPRCA BUDGET VOTE After the Budget meeting on November 10, 2021, the 2022 LPRCA Budget was circulated to member municipalities for a 30-day comment period on November 12, 2021. There were no requests for municipal council presentations.
A-10/21
Moved by D. Beres Seconded by M. Columbus
That the LPRCA Board of Directors approves the following recommendations
regarding LPRCA’s 2022 Operating and Capital budgets;
1. That the 2022 proposed Ontario Regulation 178/06 Permit Fees and
Planning Act Review Fees be approved as set out in Attachment 1;
2. That the 2022 proposed Conservation Area User Fees be approved as set
out in Attachment 2;
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 7 -
3. That the 2022 Operating Budget in the total amount of $4,797,561 and
requiring a Municipal Levy- Operating of $1,724,259 be approved as set out
in Attachment 3;
4. That the 2022 Capital Budget in the total amount of $511,250 requiring a
General Municipal Levy- Capital of $381,700 be approved as set out in
Attachment 3;
5. That the proposed 2022 Consolidated Budget in the total amount of
$5,308,811 and requiring a Municipal Levy –Consolidated of $2,105,959 be
approved as set out in Attachment 3.
Member Municipality/Group Weight Absent Present In Favour Opposed
Valerie Donnell Municipality of Bayham 4.73 4.73
Robert Chambers County of Brant 7.23 7.23
Ken Hewitt Haldimand County 7.45 7.45
Stewart
Patterson Haldimand County 7.45 7.45
Valerie Donnell Township of Malahide 0.76 0.76
Kristal Chopp Norfolk County 12.5 12.5
Michael Columbus Norfolk County 12.5 12.5
Tom Masschaele Norfolk County 12.5 12.5
Ian Rabbitts Norfolk County 12.5 12.5
John Scholten Township of Norwich 7.46 7.46
Peter Ypma Township of South-West Oxford 7.46 7.46
Dave Beres Town of Tillsonburg 7.46 7.46
Weighted Vote Result 100 100% CARRIED b) 2022 Tree Order Confirmation Long Point Region Conservation Authority purchases a variety of native tree and shrub species for restoration projects annually. Projects include the Private Land Tree
Planting Program, 50 Million Tree Program, and the Clean Water project. Staff proposed to order 67,100 seedlings for the 2022 season.
A-11/22
Moved by K. Hewitt
FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma - 8 -
Seconded by K. Chopp
THAT the LPRCA Board of Directors approves the 2022 tree order of 67,100 trees at a
cost of $74,690 for the 2022 spring tree planting season. CARRIED c) December 11, 2021 Lake Erie Flood Event
The high wind/surge event that occurred on December 11, 2021 was comparable to the events of November 15, 2020 and December 2, 1985. The 1985 storm was the highest
ever recorded. A flood warning was issued by staff December 10, 2021 at 3:30 p.m. and was updated December 11, 2021 at 4:10 p.m. Staff provided Norfolk and Haldimand County with on-going water level updates, and was in regular contact with them throughout the event.
Flooding and damage were reported within Port Dover, Turkey Point, Long Point, and
along the Haldimand County shoreline. A-12/22 Moved by I. Rabbitts
Seconded by V. Donnell
THAT the LPRCA Board of Directors receives the December 11, 2021 Lake Erie Flood
Event report as information.
CARRIED
Adjournment
The Chair adjourned the meeting at 7:25 p.m.
_______________________________ ________________________________ John Scholten Judy Maxwell Chair General Manager/Secretary-Treasurer
/dm
CANADIAN ASSOCIATION OF
MUNICIPAL ADMINISTRATORS
REPORT ON FEDERAL FUNDING PROGRAMS
JANUARY 2022
2
EXECUTIVE SUMMARY
This report was prepared by the Canadian Association of Municipal Administrators (CAMA) in order to provide input for the Federal Government on funding programs for Canadian municipalities. The report is based on research, as well as on feedback from
CAMA members.
CAMA members would like to see Federal Funding Programs that:
• Consider using the Federal Gas Tax Program design as a model for all municipal
funding programs.
• Dedicate a federal infrastructure funding stream that targets communities with a population of 10,000 and less.
• Allow for input by municipalities in program development and design.
• Have a consistent criteria for the Provinces/Territories and the Federal Government.
• Are easy to understand, have clear criteria about what will be funded (and to what
extent), and have a streamlined application process.
• Are not overly onerous in terms of reporting.
• Include all municipal infrastructure assets.
• Are predictable to allow for long term planning.
• Include all relevant costs, allow “stacking” of various funding programs, and are flexible in terms of cash flows, advance funding for some projects, funding for multi-
year projects, and that contemplate increased funding for incremental costs when a project changes.
• Focus on municipal infrastructure.
3
INTRODUCTION
This is a report prepared by the Canadian Association of Municipal Administrators
(CAMA) relative to Government of Canada Funding Programs. CAMA had previously produced a Position Paper, in March 2016 on this same issue, outlining its priorities from an administrative perspective.
CAMA has been supportive of the work done by the Federation of Canadian
Municipalities (FCM) relative to infrastructure funding. While FCM’s role has been to respond to the policy issues, CAMA has seen its role as providing input relative to the administrative (“on the ground”) aspects of the funding programs.
CAMA would like to continue to dialogue with the Federal Government as details for
funding programs are established. Based on the feedback from the CAMA membership, a summary has been prepared of what would constitute, from a CAMA perspective, a good Federal Funding Program.
Again, the focus for the CAMA input is on the implementation and administration of
funding programs, recognizing that FCM is taking the lead on the policy issues. Feedback from CAMA Members
CAMA members were asked what issues they (and their staff) have encountered or feel
should be addressed in dealing with the Federal Government Programs. Many detailed responses were received from across Canada and communities from very small to large were represented in the responses. There was a strong consensus among the membership and below highlights the feedback with some recommendations for
consideration.
4
RECOMMENDATIONS ON ALL FEDERAL PROGRAMS
CAMA would encourage the Federal Government to consider the following
recommendations: Federal Gas Tax Program – A Positive Model
The Federal Government has a clear model to follow when it comes to funding
programs. Many members are very pleased with how the Federal Gas Tax Program is administered and many of this program’s attributes should be used in other Federal Funding Programs. The Federal Gas Tax attributes includes:
• Defined funding amounts over several years.
• Clear guidelines on what project types are eligible and not eligible.
• Project types are diverse enough to address Federal objectives as well as municipal ones.
• Well defined reporting process for municipalities to advise on how funds are spent.
• Five (5) years to spend on funding allows the municipality to plan the work and timing.
• Clear timelines on when funding will be made available to the municipality for planning and cash flow. Recommended Action: The positive attributes of the Federal Gas Tax program should be used in all Federal Funding Programs directed at municipalities. Extension of the Current Federal Gas Tax Program
Many communities would welcome an extension to the current Federal Gas Tax program. This would assist in future capital planning. Recommended Action: The Federal Government should begin a discussion on extending the current Gas Tax program. Small Communities Small communities (10,000 population and less) are at a significant disadvantage when
applying for Federal Program funding.
• Smaller communities cannot compete against large cities for project funding.
• Smaller communities do not have the capacity to navigate the complicated and often technical application processes.
• Smaller communities lack the internal financial resources to apply for and fund their share of project costs.
5
Recommended Action: The Federal Government should create a funding stream dedicated to communities under 10,000 and take into consideration the limited
capacity of those communities to fully complete the application process. The Federal Government could create a program for communities under 10,000 and less and operate it similar to the Gas Tax Program which is administered so that all municipalities, regardless of their size, would get a share of a funding package. By operating similar to the Gas Tax Program, it would make it easier to
administer for the Federal Government and the community. Provincial/Territorial Government Involvement
Provincial/Territorial involvement in facilitating the flow of funds from the Federal
Government to municipalities only serves to delay, complicate and reduce the financial impact of the Federal program.
• Provincial/Territorial governments often add their own set of application
requirements and approvals to those already in place by the Federal Government.
• Provincial/Territorial governments establish their own set of project priorities which only serves to narrow the scope of funding priorities.
• Provincial governments take a slice of the federal funding for their own needs.
• Some Provinces/Territories do not have the financial resources to participate fully in federal funding programs which puts the municipalities in those provinces/territories
at a disadvantage with other municipalities.
Recommendation Action: It is suggested that the Federal Government work directly with municipalities on establishing the program priorities and that the funds flow directly from the federal government to municipalities.
Collaboration with the National and Provincial/Territorial Administrator Associations
Most Federal funding programs are too narrowly focused and do not necessarily reflect
the priorities of the municipalities they are intended to assist.
• For example, in some Provinces/Territories, municipalities are responsible for some social services, such as Affordable Housing and Long-Term Care homes that require
significant capital investment. No interest loans for these kinds of investments would greatly enhance a municipalities ability to build and maintain such facilities.
• In a similar vein, Federal assistance in healthcare recruitment, especially for
healthcare workers would be welcome.
6
Recommended Action: It is recommended that the Federal Government work closely with National and Provincial/Territorial Administrator Associations to
determine funding priorities for Federal funding programs. More Clarity Around Approval Timelines
There needs to be more clarity around Federal funding approval timelines. Municipalities often have no idea when projects may or may not be approved.
• This can result in delays or even missing a construction season.
• This can result in escalating project costs.
7
SUMMARY OF PRIORITIES FOR A FEDERAL FUNDING PROGRAM FOR INFRASTRUCTURE
In addition to the recommendations noted above, following is a summary of priorities for Federal Funding Programs for Infrastructure which have been grouped by category for easy reference.
ADMINISTRATION & PROGRAM DESIGN Clear Names for Programs. The Federal Government, at any time, may have a variety of infrastructure funding programs that affect municipalities. In the past, there has been
the Provincial-Territorial Infrastructure Fund, the Gas Tax Fund, the Building Canada
Fund – Communities Component, the Building Canada Fund – Major Infrastructure Component, the Green Infrastructure Fund, the Canada Strategic Infrastructure Fund, the Municipal Rural Infrastructure Fund, the Border Infrastructure Fund, the Infrastructure Stimulus Fund, etc. Which fund is intended for a particular municipal
priority? It should be easily understandable which fund is applicable and the Federal
Government should ensure the overall funding program for municipalities is understandable. Clear Criteria. When applying for Federal funding, municipal staff should have a clear
understanding of the criteria and a clear understanding of when decisions about funding
will be made. Criteria should not be open to interpretation and should not require constant checks to determine if a particular project meets the criteria. Also, it should be clear whether the traditional 1/3, 1/3, 1/3 funding model applies or whether a greater Federal share might be applicable in some cases.
Ease of application and reporting. The purpose of the application should be to determine whether the criteria of the funding program has been met. This should not require application forms that are complicated, open to interpretation, or that require more detail than is necessary. Similarly, an effort should be made to make reporting on
completed projects easier and more streamlined.
Includes all municipal infrastructure assets. A municipality should be making decisions on which assets are to be replaced based on such factors as age, condition, and risk. Federal programs should not be too restrictive on what types of assets are eligible for
funding.
Direct involvement by municipalities in program development and design. Infrastructure funding programs have existed for many years and are seen as necessary to address the municipal infrastructure deficits. Municipalities should be asked (through
discussions with FCM and CAMA) how the programs could better address the needs,
both from policy and administrative perspectives.
8
Program review and accountability. There should be some level of review and accountability on the uptake on federal programs to determine if they are meeting the
needs they are intended to address. If a program is not widely subscribed, clearly
adjustments need to occur to address the real needs of municipalities. No extraneous application criteria. The recently announced Smart Renewables and Electrification Pathways Program (SREP) requires that the applicant provide an Equity,
Diversity, and Inclusion Plan at the Technical and Financial Project Application stage.
Extraneous application criteria, such as this (and those tied to the Canada Summer Jobs program), create additional hurdles for municipal applicants, are wholly symbolic, and do not produce substantive change.
Experience (e.g., municipal climate change action plans) demonstrates that application
requirements of this type, result in municipalities adopting perfunctory plans that do little to further federal policy aims and may even retard those aims (i.e., after the municipality adopts the perfunctory plan, they see no need to do anything else).
FINANCIAL IMPLICATIONS Clear definition of municipal infrastructure. Spending on municipal infrastructure has sometimes been insufficient because it is difficult for core infrastructure to compete with
other programs that have a wider appeal for the public. Care must be taken not to
identify non-infrastructure expenditures as infrastructure expenditures. Predictable. Municipal staff usually uses the current Gas Tax funding as an example of funding that is predictable. Municipalities should be preparing long term asset
management plans for their infrastructure and, to do so, funding must be predictable.
Includes all costs. Large infrastructure projects can often have significant costs related to pre-engineering or land. These costs, including those incurred prior to application, should be considered part of the overall cost in terms of Federal funding.
Stacking. In order to afford some infrastructure projects, a municipality must “stack” funding from one Federal program with funding from another. There should not be a restriction on stacking (recognizing that there may be logistical issues with this).
Cash flow. Infrastructure projects can be very expensive. It is necessary that cash
flows for projects be established in advance of major expenditures and that cash then flows predictably according to these schedules. Further, expecting a municipality to “up front” the cost of projects may be a significant burden for some municipalities.
Advance funding. Some projects are extremely expensive and require considerable
expenditures before the actual construction even begins. Federal funding should recognize that cash flows may need to start at the pre-planning stage.
9
Long term funding for a particular project. Again, some projects may be very expensive and may be completed over the course of several years. Municipalities must know that
they have a commitment for the entire project before starting the first component of the
project. Does not require replication of existing checks and balances. Municipalities have existing financial systems to ensure that expenditures are in line with accounting best
practice. Also, municipalities are subject to rigorous third-party audits of their financial
practices. The Federal programs should rely on these existing systems, without requiring municipalities to duplicate these efforts in accounting for the funding received. Ad hoc audits by the Federal funders may be more appropriate.
Flexibility. Projects may change from the time they are first identified to when they are
actually constructed. A funding program should allow some flexibility so that the municipality is not expected to cover all of the incremental costs when a project changes. If changes are made and/or required during the course of a project, the level of government that makes or requests the changes should also be responsibility for the
additional costs associated with those changes.
CONSISTENCY FOR ALL PROVINCES/TERRITORIES
Absence of additional criteria from the Provinces/Territories. If a municipal project
meets the criteria established for Federal funding, it should not be subject to additional criteria by a provincial government (or perhaps the criteria from the Federal Government and the provinces/territories should be consistent). This can lead to political interference that could result in a project that is not in line with a municipality’s priorities.
Focus on municipal mandates. Federal funding programs must be careful not to blur the lines between the mandate of municipalities and the mandate of the provinces/territories. If the objective is to help municipalities address their infrastructure needs, the municipality must not be enticed in to funding provincial priorities.
Box 200, 217 Gideon St. • Stayner, Ontario L0M 1S0 T: 705.428.6230 F: 705.428.0288
www.clearview.ca
February 9, 2022 C00.2022
The Honourable Doug Ford
Premier of Ontario
Legislative Building, Queen’s Park
Toronto, ON M7A 1A1
Sent by Email: premier@ontario.ca
Re: Funding Support for Infrastructure Projects – Bridge/Culvert
Replacements in Rural Municipalities
Please be advised that Council of the Township of Clearview, at its meeting held on
February 7, 2022, passed the following resolution regarding funding support for
infrastructure projects:
Resolution:
Moved by Deputy Mayor Burton, Seconded by Councillor Broderick, Be It
Resolved that Council of the Township of Clearview supports the requests from
the Township of Adjala-Tosorontio, the Township of Adelaide-Metcalfe, the
Township of Lake of Bays, the Township of Amaranth, and Northumberland
County for the Federal and Provincial Governments to provide more funding to
rural municipalities to support infrastructure projects related to major bridge
and culvert replacements; and,
That this resolution be forwarded to the Premier of Ontario, Provincial Minister
of Finance, Federal Finance Minister, AMO, ROMA, and all Ontario municipalities.
Motion Carried.
If you have any questions regarding the above, please do not hesitate to contact the
undersigned.
Regards,
Sasha Helmkay, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc: Hon. Peter Bethenfalvy, Ontario Minister of Finance minister.fin@ontario.ca
Hon. Chrystia Freeland, Federal Minister of Finance chrystia.freeland@fin.gc.ca
AMO amo@amo.on.ca
ROMA roma@roma.on.ca
All Ontario Municipalities
February 9, 2022
Re: Item for Discussion – Joint and Several Liability Reform (Mayor, G. Smith)
At its meeting of February 2, 2022, the Council of the Corporation of the Town of Bracebridge ratified motions 22-PD-005, regarding the Item for Discussion – Joint and Several Liability Reform, as follows:
“WHEREAS municipal governments provide essential services to the residents and businesses in their communities;
AND WHEREAS the ability to provide those services is negatively impacted by exponentially rising insurance costs;
AND WHEREAS one driver of rising insurance costs is the legal principle of “joint and several liability”, which assigns disproportionate liability to municipalities for an incident relative to their
responsibility for it;
AND WHEREAS the Government of Ontario has the authority and responsibility for the legal
framework of “joint and several liability”;
AND WHEREAS the Premier of Ontario committed to review the issue in 2018 with a view to helping municipal governments manage their risks and costs;
AND WHEREAS the Provincial Review was conducted in 2019 with AMO and municipalities
fully participating;
AND WHEREAS the results of the Provincial Review have not been released and municipalities are still awaiting news of how the Attorney General will address this important matter;
AND WHEREAS the Association of Municipalities of Ontario (AMO) on behalf of municipal governments has provided recommendations in their document “Towards a Reasonable Balance – Addressing Growing Municipal Liability and Insurance Costs” to align municipal
liability with the proportionate responsibility for incidents and capping awards;
AND WHEREAS The Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) has written to the Attorney General in support of the abovementioned recommendations provided by AMO;
Page 2
NOW THEREFORE BE IT RESOLVED THAT THE CORPORATION OF THE TOWN OF BRACEBRIDGE RESOLVES AS FOLLOWS:
1. That the Town of Bracebridge calls on the Attorney General of Ontario to work with municipal governments to put forward a plan of action to address “joint and several liability” before the end of the government’s current term.
2. That the Town of Bracebridge supports the seven (7) recommendations contained in
the AMO submission “Towards a Reasonable Balance – Addressing Growing Municipal Liability and Insurance Costs” to re-establish the priority for provincial action
on this issue.
3. That a copy of this resolution be forwarded to Attorney General, the Honourable Doug Downey; the Minister of Municipal Affairs and Housing, the Honourable Steve Clark; AMO President, Jamie McGarvey, AMCTO President, Sandra MacDonald; and all
Municipalities in Ontario.”
In accordance with Council’s direction I am forwarding you a copy of the resolution for you reference.
Please do not hesitate to contact me if I can provide any additional clarification in this regard.
Yours truly,
Lori McDonald Director of Corporate Services/Clerk
CORPORATION OF THE TOWNSHIP OF SOUTH GLENGARRY
MOVED BY Sam McDonell RESOLUTION NO 36-2022
SECONDED BY Stephanie Jaworski DATE February 7, 2022
BE IT RESOLVED THAT the Council of the Township of South Glengarry hereby
supports Prince Edward County’s call for government action concerning the current
legislation and regulations surrounding municipal requirements to take over and
maintain abandoned operating cemeteries;
AND FURTHERMORE that a copy of this resolution be sent to the Minister of
Government & Consumer Services, ROMA, the Eastern Ontario Wardens Caucus and
all Ontario municipalities.
√ CARRIED □ DEFEATED □ POSTPONED
________________________
Mayor Lyle Warden
Recorded Vote: Yes No
Mayor Warden ___ ___
Deputy Jaworski ___ ___
Councillor Lang ___ ___
Councillor McDonell ___ ___
Councillor Luck ___ ___
REPORT
TREASURY DEPARTMENT
TO:
FROM:
DATE:
REPORT:
Mayor & Members of Council
Lorne James, Treasurer
February 17, 2022
TR-03/22
SUBJECT: 2021 PUBLIC SECTOR SALARY DISCLOSURE ACT (PSSDA)
BACKGROUND:
The Public Sector Salary Disclosure Act (PSSDA) requires all organizations covered by the Act
to prepare a list, each year, of the employees who were paid $100,000 or more the year before,
with their names, positions, salaries and the value of their taxable benefits. Each organization must make the list available for inspection without charge between March 31 and December 31
of the year it disclosed.
Employee Position Salary Paid Taxable Benefits
Roloson, Edward Manager of Capital
ProjectslWater/ Wastewater
$128,273.68 $991.12
James, Lorne Treasurer $108,635.52 $768.30
Adams, Stephen Manager of Public Works $102,130.62 $490.62
RECOMMENDATION
1. THAT Report TR-03/22 re 2021 Public Sector Salary Disclosure Act (PSSDA) be received for information.
Respectfully submitted, Reviewed by,
__________________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CMO Treasurer CAO|Clerk
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 17, 2022
REPORT: TR-04/22 SUBJECT: 2021 INVESTMENT REPORT
BACKGROUND
Section 8(1) of Ontario Regulation 438/97 requires the Treasurer to prepare and provide to Council, each year, an Investment Report concerning any prescribed investments the
Municipality has under said regulation. DISCUSSION
Attached hereto as Appendix ‘A’ is a summary of the portfolio performance for the year 2021. All investments listed are short-term, meaning the Municipality can withdraw funds at any time; the
exception being the municipal drain/water debentures held. The municipal drain/water debentures portion of the portfolio is less than 10%. The majority of the Municipality’s investments (90%) are with The One Investment Program, a joint program administered by Local Authority Services Limited (LAS) and CHUMS Financing Corporation. These entities are wholly-owned subsidiaries of Association of Municipalities of Ontario (AMO) and the Municipal Finance Officers Association (MFOA) respectively. All of the Municipality’s funds in The One Fund are invested in the Bond Portfolio which is comprised of treasury bills, guaranteed investment certificates and government bonds. The One Fund Program meets all the investment requirements of Regulation 438/97 and the
investment policies established by By-law No. 2002-095. ATTACHMENT Appendix ‘A’ – Investment Report for the year 2021.
RECOMMENDATION 1. THAT Report TR-04/22 re 2021 Investment Report be received for information. Respectfully submitted, Reviewed by,
______________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CMO
Treasurer CAO|Clerk
Account Description Balance 2021 Advances Balance Interest
#Dec-31-20 Interest (Withdrawals)Dec-31-21 Rate
General & Reserve Funds
01-0100-1030 General Surplus Funds - 9,378.74 - - -
01-0100-1176 Recievables Debentures - Rich 225,647.76 6,446.17 (24,854.40) 207,239.53 2.86%
01-0100-1177 Drain Debentures - - - -
01-0100-1460 General Funds 808,651.09 13,429.84 - 822,080.93 1.66%
01-0100-1461 Reserve Funds 2,115,565.51 34,561.74 - 2,150,127.25 1.63%
01-0100-1470 Eden Cemetery 16,155.12 263.10 - 16,418.22 1.63%
01-0100-1475 OMPF 599,751.80 9,822.53 - 609,574.33 1.64%
01-0100-1480 Parkland Reserve Funds 22,742.84 374.79 - 23,117.63 1.65%
01-0100-1490 Development Charges 40,856.84 673.68 - 41,530.52 1.65%
3,829,370.96 74,950.59 (24,854.40) 3,870,088.41
Allocation
General Fund 22,711.09
Cemetery Boards 263.10
Reserve Fund 51,976.40
74,950.59
Trust Funds
01-5050-1440 Cemetery Maintence &Care 262,532.63 4,329.10 - 266,861.73 1.65%
Municipality of Bayham
Investment Report - For the Year 2021
Appendix "A" Report TR-04-2022
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 17, 2022
REPORT: TR-05/22 FILE NO. F03.03 SUBJECT: 2021 COUNCIL REMUNERATION AND EXPENSES BACKGROUND: Pursuant to section 284(1) of the Municipal Act, 2001, a Statement of Remuneration and
Expenses for all the Members of Council is to be submitted by the Treasurer each year to Council. Itemized below are the remuneration and expenses for each Member of Council for the year 2021. Taxable Expenses Conference & Mileage Reimbursements Ed Ketchabaw 19,930.51 0.00 0.00
Susan Chilcott 12,800.24 0.00 0.00 Val Donnell 12.800.24 0.00 0.00 Dan Froese 12,800.24 0.00 0.00
Rainey Weisler 14,946.06 0.00 0.00 Total $73,277.29 $0.00 $0.00 RECOMMENDATION
1. THAT Report TR-05/22 re 2021 Council Remuneration and Expenses be received for information.
Respectfully submitted, Reviewed by,
__________________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CMO
Treasurer CAO|Clerk
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 17, 2022
REPORT: TR-06/22 FILE NO. SUBJECT: 2021 Q4 VARIANCE REPORT
BACKGROUND:
The Q4 financial reports are provided for Council’s fiduciary review. This report provides a summary of current revenues and expenditures to December 31, 2021 and variances to the Operating Budget. In addition, a year-end Reserves Report is attached. There were no sale of
assets during 2021. DISCUSSION: Operational departmental variances are noted within the attachments and all capital programs were substantially completed in 2021.
The 2021 operating and capital year continued to provide several positive results from cost reductions, to new revenue, cost recovery initiatives, and improved procurement. The current covid-19 pandemic did increase the compliance costs in most departments and slowed our new tax assessment growth. The Municipality is still exposed to risks in the upcoming year which include: cross border trade, supply constraints for materials, foreign exchange fluctuations for materials and supplies, interest rate hikes, storm sewers, weather and winter maintenance. ATTACHMENTS: 1. Appendix A: 2021 Q4 Operating Revenue and Expense Variance Report.
2. Appendix B: 2021 Q4 Capital Expense Variance Report 3. Appendix C: 2021 Reserves Report (un-audited) RECOMMENDATION
1. THAT Staff Report TR-06/22 re 2021 Q4 Variance Report be received for information.
Respectfully submitted, Reviewed by, ______________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CMO Treasurer CAO|Clerk
Revenues
05.10 General Taxation $4,929,522 $5,111,400 96%
05.20 Other Revenues $1,147,173 $992,100 116%-transfer due to lost Oil and Gas Tax Revenues
10.10 General Government $209,788 $202,000 104%
10.20 Council
20.10 Fire Services $20,673 $20,000 103%
20.20 Police Services $10,509 $8,000 131%2021 POA and Cannibas funds
20.30 Conservation Authority20.40 Building Services $215,124 $147,000 146%- strong building and development growth
20.50 Bylaw Enforcement Services $16,340 $25,000 65%-lower dog tag sales
25.10 Roads $484,330 $491,868 98%
25.20 Winter Control $7,234 $0 -cost recoveries
25.40 Street Lights
30.10 Water $734,429 $768,380 96%-landowner capital charges program ended
30.15 Richmond Water $106,974 $83,654 128%
30.30 Waste Disposal $161,452 $145,000 111%-improved RPRA grants
30.20 Waste Water $1,002,895 $925,173 108%-several new connections35.20 Cemeteries $2,260 $2,000 113%
40.10 General Assistance $0 $0 0%
45.10 Parks & Recreation $4,360 $2,000 218%-student grants
45.20 Straffordville Community Centre $748 $0
45.30 Vienna Community Centre $311 $0
45.40 Libraries $73,338 $71,632 102%
45.50 Museums $19,268 $16,200 119%-restricted re-opening
50.10 Planning, Development & Tourism $69,809 $42,100 166%50.15 Tourism & Marketing $14,032 $15,000 94%
50.20 Environmental Services $2,851 $11,500 25%-less drainage work in year
Capital $935,656 $2,826,799 33%- SCC grant in 2022
Expenditures
05.10 General Taxation $30,109 $30,109 100%
05.20 Other Revenues $010.10 General Government $1,248,860 $1,278,965 98%
10.20 Council $82,673 $93,299 89%- no events attended
20.10 Fire Services $498,148 $525,158 95%
20.20 Police Services $956,639 $943,000 101%
20.30 Conservation Authority $96,741 $97,215 100%
20.40 Building Services $151,573 $123,593 123%- additional contracted services
20.50 Bylaw Enforcement Services $49,307 $59,218 83%
25.10 Roads $1,573,036 $1,840,187 85%normalized operations25.20 Winter Control $102,299 $122,265 84%
25.40 Street Lights $34,298 $42,500 81%-lower operating costs
30.10 Water $734,429 $768,380 96%
30.15 Richmond Water $106,974 $83,654 128%-higher reserve transfer
30.20 Waste Water $1,022,895 $925,173 111%-higher reserve transfer
30.30 Waste Disposal $568,323 $556,000 102%
35.20 Cemeteries $8,148 $16,500 49%-reduced maintenance
40.10 General Assistance $0 $9,000 0%-no applications due to COVID
45.10 Parks & Recreation $59,854 $89,149 67%- reduced maintenance
45.20 Straffordville Community Centre $26,979 $56,697 48%-not open for activity
45.30 Vienna Community Centre $25,697 $50,296 51%- not open for activity
45.40 Libraries $73,338 $71,631 102%
45.50 Museums $47,342 $65,848 72%- restricted re-opening
50.10 Planning, Development & Tourism $146,489 $142,668 103%
50.15 Tourism & Marketing $55,992 $62,188 90%
50.20 Environmental Services $8,268 $27,914 30%-less drainage work in year
Capital $2,480,464 $3,631,799 68%- SCC works in 2022
Municipality of BayhamAppendix A: 2021 Q4 Operating Revenue and Expense Variance Report
2021 Actuals 2021 Budget % Consumed
2021 2021 %
Actuals Budget Consumed
General Government
Liability Reserve Transfer 15,000$ 15,000$ 100%completeGuarantorship Loan Transfer 100,000$ 100,000$ 100%complete
Election Reserve Transfer 10,000$ 10,000$ 100%complete
Working Capital Transfer 10,000$ 10,000$ 100%complete
Fire
Fire Equipment Reserve Transfer 160,000$ 160,000$ 100%complete
Roads
Light Line Bridge 120,172$ 225,000$ 53%complete - Gas Tax
Godby Road Bridge 156,960$ 200,000$ 78%complete - Gax Tax
Mitchell Road 138,192$ 140,000$ 99%complete
Teal Nevill Road 55,236$ 65,000$ 85%complete
Murray Road 236,468$ 235,000$ 101%complete in 2021, multi year
Coyle Road 60,788$ 75,000$ 81%complete - OCIF
Baynor/Eden Road 127,499$ 255,000$ 50%complete in 2021 - OCIF
Sidewalks 99,006$ 100,000$ 99%complete
Road Signs 2,565$ 5,000$ 51%complete
Guardrails 10,000$ 0%operationalized
Front End Loader 207,579$ 200,000$ 104%complete
Generator/Security Camera 60,209$ 50,000$ 120%complete
ICIP - Vienna Sidewalks 97,713$ 97,713$ 100%completeStorm Drains - PB 7,989$ per staff report, studies
Vienna Line - paving from 2020 1,188$
Water
Waster Water
System Equipment 33,740$ 45,000$ 75%ongoing
Influent Auger Replacement 33,791$ 20,000$ 169%complete, price increases due to supply issues
VFD PS#5 & #6 14,231$ 34,000$ 42%ongoing
Parks
Quality of Place Initiatives 73,579$ 59,500$ 124%complete
Beach Amenities 10,000$ 0%moved to 2022
Facilities
Musuem HVAC 9,347$ 10,000$ 93%complete
Straffordville Library Elevator 22,954$ 2021 works to be complete 2020 project
SCC Design 11,639$ 2021 design works, continues in 2022
VCC Furnance 49,485$ complete
Municipality of BayhamAppendix B: 2021 Q4 Capital Expense Variance Report
Account Balance Transfer Interest Transfer Balance
No.1-Jan-21 To Income From 31-Dec-21
RESERVES
2301 Working Capital 86,886.21$ 10,000.00$ 96,886.21$
2302 Equipment -$ -$
2303 Fire Department Apparatus -$ 5,000.00$ 5,000.00$
2304 Electronic Equipment -$ -$
2305 Road Construction 449,865.78$ 7,988.82$ 441,876.96$
2306 Otter Valley Chamber 1,414.92$ 1,414.92$
2307 Trail Improvements 122,509.82$ 12,028.51$ 134,538.33$
2308 Fire Equipment 5,251.00$ 160,000.00$ 165,251.00$
2310 Water Works 892,654.78$ 158,676.36$ 1,051,331.14$
2311 Richmond Water -$ -$
2313 County Road Maintenance -$ -$
2314 Building Vehicle 33,698.03$ 33,698.03$
2315 Fire Renumeration -$ -$
2318 Parks & Playgrounds -$ -$
2319 By-law Vehicle -$ -$
2320 Records Management -$ -$
2322 Dredging 63,600.00$ 63,600.00$
2323 Library Buildings -$ -$
2324 Musuem Artifacts 1,315.85$ 1,315.85$
2326 Museums General 10,000.00$ 9,346.66$ 653.34$
2327 Election 19,999.90$ 10,000.00$ 29,999.90$
2328 Waste Management -$ -$
2330 Police Services -$ -$
2331 Contingency 342,339.99$ 45,109.00$ 320,560.82$ 66,888.17$
2332 Capital Rate Stabilization -$ -$
2333 Operating Rate Stabilization -$ -$
2334 Straffordville Skate Park 1,731.70$ 1,731.70$
2335 OMPF -$ -$
2336 Municipal Facilities 364,075.31$ 34,607.82$ 34,593.16$ 364,089.97$
2363 Reserve - Planning -$ -$
2364 SCC Capital Donations 23,129.42$ 23,129.42$
2365 Winter 50,000.00$ 50,000.00$
2367 Guarantorship Reserve 100,000.00$ 100,000.00$
Consolidated Entities -$
2,568,472.71$ 435,421.69$ -$ 372,489.46$ 2,631,404.94$
Balance Transfer Interest Transfer Balance
1-Jan-21 To Income From 31-Dec-21
RESERVE FUNDS
2312 Sewage Works 2,596,106.27$ 422,236.73$ 42,576.14$ 81,762.65$ 2,979,156.49$
2352 Environmental 76,564.22$ 1,255.65$ 77,819.88$
2360 Straffordville Community Ctr 2,336.17$ 38.31$ -$ 2,374.48$
2361 Vienna Community Ctr 90,327.75$ 1,481.38$ 49,485.00$ 42,324.13$
2366 Reserve - Storm Sewer 5,250.00$ 5,250.00$
Consolidated Entities -$ -$
2,770,584.41$ 422,236.73$ 45,351.48$ 131,247.65$ 3,106,924.98$
DEFERRED REVENUE
2350 Parkland 47,856.64$ 12,000.00$ 784.85$ 60,641.49$
2357 Developer Deposits 30,238.79$ 495.92$ 30,734.70$
2362 Federal Gas Tax 261,442.77$ 460,059.53$ 4,287.66$ 277,132.67$ 448,657.29$
2368 OCIF -$ 153,236.09$ 1,056.49$ 154,292.58$
339,538.19$ 625,295.62$ 6,624.92$ 277,132.67$ 694,326.06$
For The Year Ended December 31, 2021 (un-audited)
Municipality of Bayham
Appendix C: Reserves, Reserve Funds & Deferred Revenue
For The Year Ended December 31, 2021 (un-audited)
Municipality of Bayham
Reserves, Reserve Funds & Deferred Revenue
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 17, 2022
REPORT: TR-07/22 FILE NO. SUBJECT: 2021 SURPLUS ALLOCATION
BACKGROUND
The purpose of this Report is to advise Council of the 2021 Surplus and recommend that Council approve allocation of the 2021 total surplus of $554,448.71.
DISCUSSION
The 2021 financial statements have been drafted by the Treasurer. Capital surplus was $9,640.91 and Operating surplus of $544,807.80. Section 290(4)(b) of the Municipal Act, SO 2001, as amended, requires that any surplus from a previous year be included as an estimated revenue within the current budget. If this process is followed each year, during years where large fluctuations in surpluses occur, large tax rate fluctuations may also occur. Therefore, it is common practice for municipalities to allocate their
annual surplus to reserves. The recommended allocation of the 2021 Surplus is attached hereto as Appendix A and focuses
on short-term capital needs and debt repayment. ATTACHMENTS: 1. Appendix A: 2021 Surplus Report 2. Appendix B: 2021 Reserve and Reserve Funds incorporating recommended Surplus Transfers. RECOMMENDATION
1. THAT Staff Report TR-07/22 re 2021 Surplus Allocation be received for information;
2. AND THAT Council confirm the 2021 Surplus Transfer Report attached hereto as
Appendix ‘A’. 3. AND THAT Council confirm the 2021 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix ‘B’.
Respectfully submitted, Reviewed by,
______________________ __________________________
Lorne James, CPA, CA Thomas Thayer, CMO Treasurer CAO|Clerk
Transfer Account No.Reserve
$170,910.03 2336 Facilities Reserve
Purpose:
To fund the remaining balance of the ICIP Rec and Culture Grant, municipal portion for The
Straffordville Community Centre Expansion.
Transfer Account No.Reserve
$125,000.00 2336 Facilities Reserve
Purpose:
To fund the rehabiliation of the Port Burwell Lighthouse, as the municipalities grant application
through the Ontario Trillium Fund was unsuccessful.
Transfer Account No.Reserve
$100,000.00 2367 Guarantorship Reserve
Purpose:
To re-purose $100k that was re-allocated in the 2021 Budget Ammendments, toward Project
Ojibwa debt repayments in 2025.
Transfer Account No.Reserve
$135,000.00 2318 Parks & Playgrounds
Purpose:
To fund the rehabiliation of the Port Burwell Ball Diamond, as the municipalities grant application
through the Ontario Trillium Fund was unsuccessful. The ball diamond lights are in need of
replacement.
Transfer Account No.Reserve
$23,538.68 2308 Fire Equipment
Purpose:
To fund expected cost overruns on the 2023 Fire Capital Apparatus Pumper 1 replacement.
Municipality of Bayham
Appendix A: 2021 Surplus Transfer Report
Account Balance Transfer Interest Transfer Balance
No.1-Jan-21 To Income From 31-Dec-21
RESERVES
2301 Working Capital 86,886.21$ 10,000.00$ 96,886.21$
2302 Equipment -$ -$
2303 Fire Department Apparatus -$ 5,000.00$ 5,000.00$
2304 Electronic Equipment -$ -$
2305 Road Construction 449,865.78$ 7,988.82$ 441,876.96$
2306 Otter Valley Chamber 1,414.92$ 1,414.92$
2307 Trail Improvements 122,509.82$ 12,028.51$ 134,538.33$
2308 Fire Equipment 5,251.00$ 183,538.68$ 188,789.68$
2310 Water Works 892,654.78$ 158,676.36$ 1,051,331.14$
2311 Richmond Water -$ -$
2313 County Road Maintenance -$ -$
2314 Building Vehicle 33,698.03$ 33,698.03$
2315 Fire Renumeration -$ -$
2318 Parks & Playgrounds -$ 135,000.00$ 135,000.00$
2319 By-law Vehicle -$ -$
2320 Records Management -$ -$
2322 Dredging 63,600.00$ 63,600.00$
2323 Library Buildings -$ -$
2324 Musuem Artifacts 1,315.85$ 1,315.85$
2326 Museums General 10,000.00$ 9,346.66$ 653.34$
2327 Election 19,999.90$ 10,000.00$ 29,999.90$
2328 Waste Management -$ -$
2330 Police Services -$ -$
2331 Contingency 342,339.99$ 45,109.00$ 320,560.82$ 66,888.17$
2332 Capital Rate Stabilization -$ -$
2333 Operating Rate Stabilization -$ -$
2334 Straffordville Skate Park 1,731.70$ 1,731.70$
2335 OMPF -$ -$
2336 Municipal Facilities 364,075.31$ 330,517.85$ 34,593.16$ 660,000.00$
2363 Reserve - Planning -$ -$
2364 SCC Capital Donations 23,129.42$ 23,129.42$
2365 Winter 50,000.00$ 50,000.00$
2367 Guarantorship Reserve 100,000.00$ 100,000.00$ 200,000.00$
Consolidated Entities -$
2,568,472.71$ 989,870.40$ -$ 372,489.46$ 3,185,853.65$
Balance Transfer Interest Transfer Balance
1-Jan-21 To Income From 31-Dec-21
RESERVE FUNDS
2312 Sewage Works 2,596,106.27$ 422,236.73$ 42,576.14$ 81,762.65$ 2,979,156.49$
2352 Environmental 76,564.22$ 1,255.65$ 77,819.88$
2360 Straffordville Community Ctr 2,336.17$ 38.31$ -$ 2,374.48$
2361 Vienna Community Ctr 90,327.75$ 1,481.38$ 49,485.00$ 42,324.13$
2366 Reserve - Storm Sewer 5,250.00$ 5,250.00$
Consolidated Entities -$ -$
2,770,584.41$ 422,236.73$ 45,351.48$ 131,247.65$ 3,106,924.98$
DEFERRED REVENUE
2350 Parkland 47,856.64$ 12,000.00$ 784.85$ 60,641.49$
2357 Developer Deposits 30,238.79$ 495.92$ 30,734.70$
2362 Federal Gas Tax 261,442.77$ 460,059.53$ 4,287.66$ 277,132.67$ 448,657.29$
2368 OCIF -$ 153,236.09$ 1,056.49$ 154,292.58$
339,538.19$ 625,295.62$ 6,624.92$ 277,132.67$ 694,326.06$
For The Year Ended December 31, 2021 (un-audited)
Municipality of Bayham
Appendix B: Reserves, Reserve Funds & Deferred Revenue
For The Year Ended December 31, 2021 (un-audited)
Municipality of Bayham
Reserves, Reserve Funds & Deferred Revenue
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: February 17, 2022
REPORT: TR-08/22 FILE NO. SUBJECT: 2022 FISCAL OUTLOOK REPORT
BACKGROUND:
This Report is designed to provide Council a forward-looking fiscal outlook of 2022 impacting the Municipality.
This is a new Report to help supplement both Operating and Capital budgets and the year-end summary reports. DISCUSSION: The Municipality has several headwinds in 2022. As noted below:
Revenues
The municipality will see positive tax assessment growth in the back-half of 2022 due to strong building growth in 2021 and continuing into 2022. However growth will be slowed once Bank of Canada starts reducing its monetary easing and raising interest rates. It is forecasted for four (4) quarter-point rate hikes in 2022 and with another twelve (12) more quarter-point rate hikes over 2023 to 2025. This building growth will also see increased revenue growth in Water and Wastewater departments with bi-monthly revenue increases and new connection revenue.
Municipal staff are closely monitoring the MPAC Phase-In status and its impact on 2023 and 2024 tax assessment and budgets.
Expenses
The Municipality, like every other business, will continue to see rising costs of materials for both Operating and Capital projects. It is forecasted by the end of 2022 to start to see more normalized Consumer and Construction Price indexes. The current border disputes have yet to
have a direct impact on the Municipality. However, this now having impact both to local business and residents in the community whose business and employment is tied into
international trade and movement of goods/products. The Municipality has several positions to recruit in 2022 both for full-time, retirement, part-time, and casual positions. As the current labour market is considered tight to many economists, the Municipality will need to be resourceful in both recruitment and retention of these positions to market trends. The threat of restrictions and reduced economic activities still linger into 2022, as not all public measures have been removed. The Municipality could have operations reduced or restricted until all measures are removed. This additional regulation could impact costs and operational efficiencies. The Municipality hopes that by Q2/3 2022, more normal operations can occur and all services/programs can be resumed. Risks
The Municipality is still exposed to ongoing financial risks from pending Ontario Energy Board (OEB) and Property Tax disputes from Oil and Gas companies. In fiscal 2021, the Municipality
wrote off $287,560.82 in unpaid property taxes due to a court-ordered bankruptcy motion. A Reserve is in place for 2022 in the amount of $66,888 if additional write-offs are required. Exposure is estimated between $45,000 and $75,000.
The Municipality will also be experiencing a tremendous interest rate and financial risk in March 2025, when the 10-year debt term of Project Ojibwa is up for renewal. Presently, the interest
rate on the loan is at 2.71%. When the term debt is up for renewal, the Municipality could be looking at a term interest rate of 5% to 7% and either have to extend the term of the amortization period of the debt or substantially increasing the annual payments to maintain the 25-year term.
RECOMMENDATION
1. THAT Staff Report TR-08/22 re 2022 Fiscal Outlook Report be received for information.
Respectfully submitted, Reviewed by,
______________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CMO Treasurer CAO|Clerk
SPECIAL EVENT REQUEST FORM
(This form must be submitted to Council at least 6 weeks prior to event)
Special Event Name: East Elgin EarlyON Child and Family Centre
Date of Event: Tuesday Mornings @ the Straffordville Community Center Pavilion and adjacent field.
Start time: 9:30am Finish: 11:00am
Maximum Number of people expected to attend: 20 max or per SWPH allowance.
Equipment or vehicles to be used: personal vehicle used to carry equipment.
Special Needs: side gate unlocked for access to enter pavilion area to unload equipment.
Special Request (Signage/fencing etc.): occasional cleaning/blowing off cement pad in Pavilion area. Especially in warmer months where lots of use happens (lots of sunflower seed casings)
Sponsoring Organization: East Elgin EarlyON Child and Family Centre – Community Living Elgin
Signing Officer Name & Signature: ____________________________________________________________
Municipal Approval Signature: ________________________________________________________________
Upon approval by Council, copies of this notice must be forwarded a minimum of one month (30 days)
prior to event to the following:
Ontario Provincial Police Fire Chief & Station Chiefs
42696 John Wise Line, RR 5 Municipality of Bayham
St. Thomas, ON N5P 3S9 56169 Heritage Line, Box 160
Phone: 519-631-2920 Straffordville, ON N0J 1Y0
Fax: 519-631-2923 Phone: 519-866-5521
Cell: 519-878-6029 Fax: 519-866-3884
Central Ambulance Communications Centre Tillsonburg Fire Dispatch
1510 Woodcock Street, Suite #20 80 Concession Street East
London, ON N6H 5S1 Tillsonburg, ON N4G 4Z8
Phone: 519-661-1784 Phone: 519-842-3009 ext 6221 (non-emergency #)
Fax: 519-661-1799 Fax: 519-842-5528
Municipality of Bayham County of Elgin
Public Works Operations Supervisor Michael Plant, Engineer
56169 Heritage Line, PO Box 160 450 Sunset Drive Straffordville, ON N0J 1Y0 St. Thomas, ON N5R 5V1
Phone: 519-866-5521 Phone: 519-631-1460 Fax: 866-
3884 Fax: 519-633-7661
Elgin-St. Thomas EMS
Duty Manager
Phone: 519-637-3098
Fax: 519-637-3484
SPECIAL EVENT REQUEST FORM
(This form must be submitted to Council at least 6 weeks prior to event)
Special Event Name: East Elgin EarlyON Child and Family Centre
Date of Event: Thursday Mornings @ the Port Burwell Library Pavilion Start time: 9:30am Finish: 11:00am
Maximum Number of people expected to attend: 15 max or per SWPH allowance.
Equipment or vehicles to be used:
Special Needs:
Special Request (Signage/fencing etc.): occasional cleaning/blowing off in Pavilion area. Especially in warmer months where lots of use happens (lots of sunflower seed casings)
Sponsoring Organization: East Elgin EarlyON Child and Family Centre – Community Living Elgin
Signing Officer Name & Signature: ____________________________________________________________
Municipal Approval Signature: ________________________________________________________________
Upon approval by Council, copies of this notice must be forwarded a minimum of one month (30 days) prior to event to the following:
Ontario Provincial Police Fire Chief & Station Chiefs
42696 John Wise Line, RR 5 Municipality of Bayham
St. Thomas, ON N5P 3S9 56169 Heritage Line, Box 160
Phone: 519-631-2920 Straffordville, ON N0J 1Y0
Fax: 519-631-2923 Phone: 519-866-5521
Cell: 519-878-6029 Fax: 519-866-3884
Central Ambulance Communications Centre Tillsonburg Fire Dispatch
1510 Woodcock Street, Suite #20 80 Concession Street East
London, ON N6H 5S1 Tillsonburg, ON N4G 4Z8
Phone: 519-661-1784 Phone: 519-842-3009 ext 6221 (non-emergency #)
Fax: 519-661-1799 Fax: 519-842-5528
Municipality of Bayham County of Elgin
Public Works Operations Supervisor Michael Plant, Engineer 56169 Heritage Line, PO Box 160 450 Sunset Drive
Straffordville, ON N0J 1Y0 St. Thomas, ON N5R 5V1
Phone: 519-866-5521 Phone: 519-631-1460 Fax: 866-
3884 Fax: 519-633-7661
Elgin-St. Thomas EMS
Here is a list of things we are requesting for Watermelon Fest August 27, 2022
-exemption to permit parking on the west side of Sandytown Road on August 27 for parking
-permission to use the municipal streets within Straffordville for parade purposes on August 27
-Old Chapel Street be closed from Heritage Line to Main Street and Main Street to Plank Road from
10am-5pm
-request that the streets as per map be closed during the parade from 10am -11am
-request that the Municipality of Bayham Roads Operations Supervisor be directed to make the
necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage
cans and picnic tables, staff assistance to clean cement pad prior to event
- request for use of the park and the cement pad for Watermelon Fest on August 26 and 27, 2022
Thank you for your consideration
Rose Gardner
Straffordville Community Committee
REPORT
CLERK
TO: Mayor & Members of Council
FROM: Meagan Elliott, Deputy Clerk
DATE: February 17, 2022
REPORT: CL-04/22 SUBJECT: APPOINTMENT UPDATES
BACKGROUND
The Municipality of Bayham appoints Municipal Officers and Employees by By-law as well as appoints Committee and Board members by By-law.
The Appointments By-law for Municipal Officers and Employees is amended as needed to recognize the addition and/or departure of Municipal staff.
The Appointments By-law for Committees and Boards has historically been brought before Council on an annual basis as it is a requirement of the Planning Act that the Committee of Adjustment be appointed on such a basis. DISCUSSION The current Appointment By-laws in effect have had numerous amendments to them and are in need of further updates. Staff have consolidated these By-laws to reflect all amendments and further changes, and to present new By-laws for passing. Staff recommend Council consider the attached draft By-laws for passing as a housekeeping item. ATTACHMENTS 1. DRAFT Officers/Employee Appointment By-law
2. DRAFT Committee/Board Member Appointment By-law RECOMMENDATION 1. THAT Report CL-04/22 re Appointment Updates be received for information; 2. THAT the appropriate appointment by-laws be brought forward for Council’s consideration.
Respectively Submitted by: Reviewed by:
________________________________ _____________________________ Meagan Elliott Thomas Thayer, CMO Deputy Clerk CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-011
BEING A BY-LAW TO APPOINT MUNICIPAL
OFFICERS AND EMPLOYEES FOR THE
MUNICIPALITY OF BAYHAM
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may
appoint officers and employees as may be necessary for the purposes of the Corporation;
AND WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a
municipality may appoint a Chief Administrative Officer;
AND WHEREAS Section 228 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a
municipality shall appoint a Clerk and Section 228(2) provides that a municipality may appoint deputy
clerks who have all the powers and duties of the clerk under this and any other Act;
AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4
provides that if a fire department is established for the whole or a part of a municipality or for more
than one municipality, the council of the municipality or the councils of the municipalities, as the
case may be, shall appoint a fire chief for the fire department;
AND WHEREAS Ontario Regulation 380/04, a Regulation passed under authority of the Emergency
Management Act, R.S.O. 1999, C. E.9, provides in part that every Municipality shall designate an
employee of the municipality or a member of the council as its emergency management program co-
ordinator;
AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, provides
that the council of each municipality shall appoint a chief building official and such inspectors as are
necessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction;
AND WHEREAS, the Council of the Municipality of Bayham deems it necessary and expedient to
provide a new by-law to appoint municipal officers and employees for the purposes of the
Municipality to reflect various staff changes made;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the following officers and / or employees be and they are hereby appointed to act in the
capacity provided in the Municipality of Bayham for the purpose of administering and where
applicable enforcing municipal by-laws and Provincial Statutes and Regulations associated with
each position and the approved job descriptions are to be fulfilled:
Office/Position Name
1. Chief Administrative Officer/Clerk/
Community Emergency Management Co-ordinator Thomas Thayer
2. Planning Co-ordinator/Deputy Clerk/
By-law No. 2022-011 -2-
Lottery Licencing Officer Margaret Underhill
3. Deputy Clerk Meagan Elliott
4. Treasurer/Tax Collector Lorne James
5. Finance Clerk Donna Wiebe
6. Finance Clerk Sandra Maertens
7. Administrative Assistant Leann Walsh
8. Chief Building Official/Drainage Superintendent/
Property Standards Officer Bill Knifton
9. Manager of Capital Projects/ Ed Roloson
Water & Wastewater
10. Manager of Public Works Steve Adams
11. Roads Operations Supervisor Jamie Pilkey
12. Fire Chief/By-law Enforcement Officer/Property Standards
Officer/Provincial Offences Officer/
Community Emergency Management Co-ordinator/
Livestock Valuer Harry Baranik
13. Bayham Fire and Emergency District Chief
Port Burwell Tom Millard
14. Bayham Fire and Emergency District Chief
Straffordville Perry Grant
2. THAT Appointment By-law 2018-007, and all amendments thereto are hereby repealed.
3. THAT this by-law shall come into force and take effect on the day of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 17th day of
February, 2022.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BEING A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS
BY-LAW NUMBER 2022-012
WHEREAS The Corporation of the Municipality of Bayham By-Law No. 2019-003, being a by-
law to establish an Advisory Board and Committee Policy, governs the roles and responsibilities
of Advisory Board and Committee Members;
AND WHEREAS Council of The Corporation of the Municipality of Bayham deems it necessary
and expedient to appoint Advisory Board and Committee Members;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Council of the Corporation of the Municipality of Bayham hereby appoints the
Municipality of Bayham – Boards and Committee Members attached hereto as
“Schedule A” and forming part of this by-law;
2. THAT By-Law 2019-017 and all amendments thereto are hereby repealed;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of February,
2022.
____________________________ _____________________________
MAYOR CLERK
Schedule “A” to By-Law 2022-012
Legislated/Non-Municipal Boards & Committees:
1. Committee of Adjustment
a. Appointees:
i. Council of the Corporation of the Municipality of Bayham
ii. Secretary-Treasurer – Deputy Clerk|Planning Coordinator
Margaret Underhill
iii. Chairperson – Mayor
iv. Alternate Chairperson – Deputy Mayor
2. Court of Revision
a. Appointees:
i. Council of the Corporation of the Municipality of Bayham
ii. Chairperson – Mayor
iii. Alternate Chairperson – Deputy Mayor
3. Long Point Region Conservation Authority
a. Appointees (Representing Malahide & Bayham)
i. Councillor Donnell
4. Elgin Area Primary Water Supply System Joint Board of Management
a. Appointees (Representing Aylmer, Malahide & Bayham)
i. Pete Barbour
ii. Deputy Mayor Weisler (Alternate)
5. Port Burwell Secondary Water Supply System
a. Appointees
i. Deputy Mayor Weisler
ii. Councillor Donnell (Alternate)
6. Elgin County Land Division Committee
a. Appointees
i. John Seldon
7. Elgin Group Joint Police Services Board
a. Appointees (Representing Malahide & Bayham)
i. Councillor Froese
8. SCOR EDC Board of Directors
a. Appointees
i. Mayor Ketchabaw
ii. Councillor Chilcott
9. Joint Otter Valley Utility Corridor Board of Management
a. Appointees
i. Mayor Ketchabaw
ii. Councillor Chilcott
iii. Councillor Donnell
Municipality of Bayham – Boards and Committee Members
10. Bayham Joint Cemetery Board
a. Appointees
i. One representative from each individual Cemetery Board (as appointed
by each Board)
ii. Secretary - Staff Resource – Treasurer/Tax Collector, Lorne James
Individual Cemetery Boards Appointees
a. Straffordville
iii. Gerald Taylor
iv. Al Stewart
v. Perry Grant
vi. Joe Neville
vii. Dave Andrews
viii. Dennis Ball
b. Eden
i. none
c. Calton
i. Roger James
ii. Frank Sawatzky
iii. Ben Sawatzky
iv. Lynda Millard
v. Robin James
d. Guysboro
i. Vera May Dickhout
ii. Bonnie Ball Coelho
iii. Emery Silverthorn
iv. Joseph N Dickhout
v. Daphne Dickhout
vi. Marion Knab
e. Smuck
i. none
f. Dobbie
i. none
g. Bayham West
i. Larry Milmine
ii. Ralph Carter
iii. Edward Carter
iv. Marlene Carter
v. John Scott
i. Best (Corinth)
i. none
11. Blue Flag Beach Committee
a. Appointees
i. Barry Wade
ii. Earl Shea
iii. Noel Hayes
iv. Tom Manley
v. Paul Gagnon – LPRCA Representative
vi. Staff Resource – CAO|Clerk – Deputy Clerk
12. Museums Bayham
a. Appointees
i. Charles Buchanan
ii. Albert White
iii. Elena (Ally) Shelly
iv. Jeff Robinson
v. Staff Resource – Deputy Clerk|Planning Coordinator – Curator
13. Property Standards Committee
a. Appointees
i. Sita Hayes
ii. Cindy Stewart
iii. Serge Pieters
iv. Ken Wood
v. Paul Wood
vi. Staff Resource – Deputy Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM BY-LAW NO. 2022-009 A BY-LAW TO AUTHORIZE THE EXECUTION OF A TEMPORARY USE AND REMOVAL AGREEMENT BETWEEN ARIE AND CHRISTINA SCHEP AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law Z456-2003, provides that as
a temporary use, a residence located on the subject property in the existing barn may remain in place and be occupied while a new house is constructed on the subject property. AND WHEREAS the Property Owner has applied for a Temporary Residence Permit and a Septic Permit for use during the construction of a new home at 14077 Bayham Drive, legally described as Concession 10 Pt Lot 21 RP 11R10370 Part 2; AND WHEREAS the Property Owner wishes to enter into an Agreement with the Municipality of Bayham for the temporary residence at the premises. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Temporary Use and Removal Agreement with Arie and Christina Schep attached hereto and forming part of this By-law and marked as Schedule “A”.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF FEBRUARY 2022.
MAYOR CLERK
SCHEDULE “A” TO BY-LAW 2022-009 THIS TEMPORARY USE AND REMOVAL AGREEMENT DATED THE 17th DAY OF FEBRUARY 2022 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (Hereinafter called the “Municipality”) -and-
ARIE AND CHRISTINA SCHEP (Hereinafter called the “Property Owner”) WHEREAS Section 4.12 of Municipality of Bayham Zoning By-law Z456-2003 (hereinafter referred to as the “By-law”), provides that as a temporary use, a residence in an existing barn located on the subject property may remain in place and be occupied while a new house is constructed on the subject property. AND WHEREAS the Property Owner has applied for a Temporary Residence Permit and a Septic Permit for use during the construction of a new home at 14077 Bayham Drive, legally described as Concession 10 Pt Lot 21 RP 11R10370 Part 2.
AND WHEREAS the Property Owner has submitted herewith, a security deposit in the amount of $10,000.00 (Ten Thousand Dollars and Zero Cents) to the Corporation of the Municipality of
Bayham. AND IT IS HEREBY UNDERSTOOD AND AGREED by and between the parties hereto as
follows: 1. The Owner shall apply for a building permit within three (3) months of the date of the passing of this By-law. 2. The Owner agrees that the construction of the new residence shall be completed within two (2) years of the passing of this By-law. 3. The Owner agrees that the existing residence in the barn being used as a temporary residence during construction shall be removed from the property within two (2) years of the passing of this By-law or within six (6) months of
occupancy of the new residence, whichever date comes first. 4. The required $10,000.00 security deposit shall be paid by the property owner to the Municipality of Bayham in the form of a bank cheque or a certified Letter of Credit and the security deposit will be refunded after the temporary residence is completely removed to the satisfaction of the Municipality of Bayham.
5. Failure to comply with this agreement will result in the Municipality of Bayham using the security deposit funds to remove the existing residence.
6. Any further costs for this demolition incurred by the Municipality will be added to the property taxes of the subject property.
By-law No. 2022-009 Schep 2
IN WITNESS WHEREOF the parties have executed this Agreement as at the date first stated above.
SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF THE
) MUNICIPALITY OF BAYHAM ) ) __________________________________
) Ed Ketchabaw, Mayor ) )
) __________________________________ ) Thomas Thayer, Clerk )
________________________________ ) __________________________________ Witness ) Arie Schep, Owner
) ) ________________________________ ) __________________________________ Witness ) Christina Schep, Owner
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2022-011
BEING A BY-LAW TO APPOINT MUNICIPAL
OFFICERS AND EMPLOYEES FOR THE
MUNICIPALITY OF BAYHAM
WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may
appoint officers and employees as may be necessary for the purposes of the Corporation;
AND WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a
municipality may appoint a Chief Administrative Officer;
AND WHEREAS Section 228 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a
municipality shall appoint a Clerk and Section 228(2) provides that a municipality may appoint deputy
clerks who have all the powers and duties of the clerk under this and any other Act;
AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4
provides that if a fire department is established for the whole or a part of a municipality or for more
than one municipality, the council of the municipality or the councils of the municipalities, as the
case may be, shall appoint a fire chief for the fire department;
AND WHEREAS Ontario Regulation 380/04, a Regulation passed under authority of the Emergency
Management Act, R.S.O. 1999, C. E.9, provides in part that every Municipality shall designate an
employee of the municipality or a member of the council as its emergency management program co-
ordinator;
AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, provides
that the council of each municipality shall appoint a chief building official and such inspectors as are
necessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction;
AND WHEREAS, the Council of the Municipality of Bayham deems it necessary and expedient to
provide a new by-law to appoint municipal officers and employees for the purposes of the
Municipality to reflect various staff changes made;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the following officers and / or employees be and they are hereby appointed to act in the
capacity provided in the Municipality of Bayham for the purpose of administering and where
applicable enforcing municipal by-laws and Provincial Statutes and Regulations associated with
each position and the approved job descriptions are to be fulfilled:
Office/Position Name
1. Chief Administrative Officer/Clerk/
Community Emergency Management Co-ordinator Thomas Thayer
2. Planning Co-ordinator/Deputy Clerk/
By-law No. 2022-011 -2-
Lottery Licencing Officer Margaret Underhill
3. Deputy Clerk Meagan Elliott
4. Treasurer/Tax Collector Lorne James
5. Finance Clerk Donna Wiebe
6. Finance Clerk Sandra Maertens
7. Administrative Assistant Leann Walsh
8. Chief Building Official/Drainage Superintendent/
Property Standards Officer Bill Knifton
9. Manager of Capital Projects/ Ed Roloson
Water & Wastewater
10. Manager of Public Works Steve Adams
11. Roads Operations Supervisor Jamie Pilkey
12. Fire Chief/By-law Enforcement Officer/Property Standards
Officer/Provincial Offences Officer/
Community Emergency Management Co-ordinator/
Livestock Valuer Harry Baranik
13. Bayham Fire and Emergency District Chief
Port Burwell Tom Millard
14. Bayham Fire and Emergency District Chief
Straffordville Perry Grant
2. THAT Appointment By-law 2018-007, and all amendments thereto are hereby repealed.
3. THAT this by-law shall come into force and take effect on the day of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 17th day of
February, 2022.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BEING A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS
BY-LAW NUMBER 2022-012
WHEREAS The Corporation of the Municipality of Bayham By-Law No. 2019-003, being a by-
law to establish an Advisory Board and Committee Policy, governs the roles and responsibilities
of Advisory Board and Committee Members;
AND WHEREAS Council of The Corporation of the Municipality of Bayham deems it necessary
and expedient to appoint Advisory Board and Committee Members;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Council of the Corporation of the Municipality of Bayham hereby appoints the
Municipality of Bayham – Boards and Committee Members attached hereto as
“Schedule A” and forming part of this by-law;
2. THAT By-Law 2019-017 and all amendments thereto are hereby repealed;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of February,
2022.
____________________________ _____________________________
MAYOR CLERK
Schedule “A” to By-Law 2022-012
Legislated/Non-Municipal Boards & Committees:
1. Committee of Adjustment
a. Appointees:
i. Council of the Corporation of the Municipality of Bayham
ii. Secretary-Treasurer – Deputy Clerk|Planning Coordinator
Margaret Underhill
iii. Chairperson – Mayor
iv. Alternate Chairperson – Deputy Mayor
2. Court of Revision
a. Appointees:
i. Council of the Corporation of the Municipality of Bayham
ii. Chairperson – Mayor
iii. Alternate Chairperson – Deputy Mayor
3. Long Point Region Conservation Authority
a. Appointees (Representing Malahide & Bayham)
i. Councillor Donnell
4. Elgin Area Primary Water Supply System Joint Board of Management
a. Appointees (Representing Aylmer, Malahide & Bayham)
i. Pete Barbour
ii. Deputy Mayor Weisler (Alternate)
5. Port Burwell Secondary Water Supply System
a. Appointees
i. Deputy Mayor Weisler
ii. Councillor Donnell (Alternate)
6. Elgin County Land Division Committee
a. Appointees
i. John Seldon
7. Elgin Group Joint Police Services Board
a. Appointees (Representing Malahide & Bayham)
i. Councillor Froese
8. SCOR EDC Board of Directors
a. Appointees
i. Mayor Ketchabaw
ii. Councillor Chilcott
9. Joint Otter Valley Utility Corridor Board of Management
a. Appointees
i. Mayor Ketchabaw
ii. Councillor Chilcott
iii. Councillor Donnell
Municipality of Bayham – Boards and Committee Members
10. Bayham Joint Cemetery Board
a. Appointees
i. One representative from each individual Cemetery Board (as appointed
by each Board)
ii. Secretary - Staff Resource – Treasurer/Tax Collector, Lorne James
Individual Cemetery Boards Appointees
a. Straffordville
iii. Gerald Taylor
iv. Al Stewart
v. Perry Grant
vi. Joe Neville
vii. Dave Andrews
viii. Dennis Ball
b. Eden
i. none
c. Calton
i. Roger James
ii. Frank Sawatzky
iii. Ben Sawatzky
iv. Lynda Millard
v. Robin James
d. Guysboro
i. Vera May Dickhout
ii. Bonnie Ball Coelho
iii. Emery Silverthorn
iv. Joseph N Dickhout
v. Daphne Dickhout
vi. Marion Knab
e. Smuck
i. none
f. Dobbie
i. none
g. Bayham West
i. Larry Milmine
ii. Ralph Carter
iii. Edward Carter
iv. Marlene Carter
v. John Scott
i. Best (Corinth)
i. none
11. Blue Flag Beach Committee
a. Appointees
i. Barry Wade
ii. Earl Shea
iii. Noel Hayes
iv. Tom Manley
v. Paul Gagnon – LPRCA Representative
vi. Staff Resource – CAO|Clerk – Deputy Clerk
12. Museums Bayham
a. Appointees
i. Charles Buchanan
ii. Albert White
iii. Elena (Ally) Shelly
iv. Jeff Robinson
v. Staff Resource – Deputy Clerk|Planning Coordinator – Curator
13. Property Standards Committee
a. Appointees
i. Sita Hayes
ii. Cindy Stewart
iii. Serge Pieters
iv. Ken Wood
v. Paul Wood
vi. Staff Resource – Deputy Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM BY-LAW NO. 2022-013 A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD FEBRUARY 17, 2022 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held January 20, 2022 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of February, 2022. ____________________________ _____________________________ MAYOR CLERK