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Home My WebLink AboutJanuary 20, 2022 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINITES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, January 20, 2022 7:00 p.m. The January 20, 2022 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER MANAGER OF CAPITAL PROJECTS1 WATE RNVASTEWATE R MANAGER OF PUBLIC WORKS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES HARRY BARAN I K ED ROLOSON STEVE ADAMS BILL KNIFTON 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS A. Councillor Chilcott thanked the Public Works Department for the work on the roads during the recent snowfall. B. The CAOICIerk welcomed the new Deputy Clerk Meagan Elliott who joined the Municipality on January 10, 2022. 2022 Council Minutes 5. DELEGATIONS January 20, 2022 A. Wendy Carmichael of Bayham Community Wellness Hub re Business Plan for potential wellness hub for the Municipality of Bayham Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the presentation from Wendy Carmichael of Bayham Community Wellness Hub re Business Plan for potential wellness hub for the Municipality of Bayham be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Laura Edwards re Standing Committee for Vienna Community Centre Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the presentation from Laura Edwards re Standing Committee for Vienna Community Centre be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED C. William Gheysen of Vienna Lions Club re Vienna Lions Community Centre Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the presentation from William Gheysen of Vienna Lions Club re Vienna Lions Community Centre be received for information. 2022 Council Minutes Recorded vote: January 20, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x W-ATIT-1-WR 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held January 4, 2022 re 2022 - 2023 Draft Operating Budget B. Regular Council Meeting held January 6, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Special Council Meeting held January 4, 2022 be adopted as amended; AND THAT the minutes the Council Meeting held January 6, 2022 be adopted. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 7. OPEN FORUM One (1) member of the public spoke to Item 7 One (1) member of the public spoke to Item 12.2.A One (1) member of the public spoke to Item 5.13 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 3 2022 Council Minutes 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council January 20, 2022 A. Report PS-01/22 by Steve Adams, Manager of Public Works re Proposal Results — RFP 21-05 Supply and Delivery of One (1) Loader Backhoe Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-01/22 re Proposal Results - RFP 21-05 Supply and Delivery of One (1) Loader Backhoe be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham award RFP 21-05 in the amount of $170,718.09+HST to Brandt Tractor LTD -Construction division for the procurement of one (1) 2022 John Deere 310SL; AND THAT the Council of the Corporation of the Municipality of Bayham direct the Manager of Public Works to proceed with the installation of the Groeneveld Lubrication System on the 2022 John Deere 310SL in the amount of $ 8,351.24 + HST. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x C 01004:�I��: B. Report PS-02/22 by Steve Adams, Manager of Public Works re Enhanced East Beach Washrooms Service Level Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS 02/22 re Enhanced East Beach Washrooms Service Level be received for information; AND THAT staff be directed to procure two (2) non accessible portable washrooms for July 1 — September 30 and one (1) accessible portable washroom for October 1 — March 31 for the Port Burwell East Beach. 2022 Council Minutes Recorded vote: January 20, 2022 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report DS-03/22 by Bill Knifton, Chief Building Officiall Drainage Superintendent re 4tn Quarter Report Moved by: Council Donnell Seconded by: Deputy Mayor Weisler THAT Staff Report DS-03/22 re 4t" Quarter Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. Alexandria Hospital Ingersoll and Tillsonburg District Memorial Hospital re COVID Outbreak, Taking Further Action and COVID Outbreak Update 5 2022 Council Minutes January 20, 2022 B. Long Point Region Conservation Authority minutes of Board of Directors Virtual Meeting held December 1, 2021 C. Municipality of Bayham 2022 Tree Application Notice Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence items 12.1.1-A - 12.1.1-C be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12.1.2 Requiring Action A. Jon Culford re Enhanced Communication I Action Proposal Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence from Jon Culford re Enhanced Communication I Action Proposal be received for information; AND THAT staff be directed to report back to Council with a Social Media Policy and staffing and costing impacts; AND THAT a website redesign be included in the 2023 Capital Budget. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x 9 B. Elgin Group Police Services Board re Bayham Council Reappointment of Councillor Dan Froese as the Elected Representative from Eastern Elgin X 2022 Council Minutes Moved by: Councillor Chilcott Seconded by: Councillor Donnell January 20, 2022 THAT correspondence from Elgin Group Police Services Board re Bayham Council Reappointment of Councillor Dan Froese as the Elected Representative from Eastern Elgin be received for information: AND THAT Councillor Dan Froese be reappointed as the Elected Representative from Eastern Elgin to the Elgin Group Police Services Board until such time that the Ministry approves new Board composition. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x e 12.2 Reports to Council A. Report CAO-02/22 by Thomas Thayer, CAOICIerk re Public Comments Received — Public Notice Period for Potential Sale — Parts 4 and 5, Plan 11 R-10789 (Vienna Community Centre) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-02/22 re Public Comments Received — Public Notice Period for Potential Sale — Parts 4 and 5, Plan 11 R-10789 (Vienna Community Centre) be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 13. BY-LAWS A. By-law No. 2022-006 Being a by-law to further amend By-law No. 2018-007, being a by-law to appoint Municipal Officers and Employees for the Municipality of Bayham 2022 Council Minutes January 20, 2022 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT By-law No. 2022-006 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 9:26 p.m. to discuss: • a pending acquisition or disposition of land by the municipality or local board (Facilities) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED A. Verbal Item re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) 15.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Froese N. 2022 Council Minutes January 20, 2022 THAT the Council do now rise from the "In Camera" session at 9:54 pm and report on Closed Session Item A. a proposed acquisition or disposition of land by the municipality or local board (Facilities) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Verbal Item re a proposed acquisition or disposition of land by the municipality or local board (Facilities) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to proceed with the sale of Parts 4 and 5, Plan 11 R-10789, being the Vienna Community Centre and parking lot, via Municipal Realtor. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2022-007 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-law No. 2022-007 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES I NO 2022 Council Minutes January 20, 2022 Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 17. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 9:59 p.m. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED MAYORS ` CLERKS" 10