HomeMy WebLinkAboutDecember 16, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — Held Virtually
Thursday, December 16, 2021
7:00 p.m.
The December 16, 2021 Council Meeting was held virtually via Zoom and livestreamed on
YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
DEPUTY CLERKIPLANNING COORDINATOR
TREASURER
MANAGER OF PUBLIC WORKS
FIRE CHIEFIBYLAW ENFORCEMENT OFFICER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:09 p.m.
ED KETCHABAW
RAINEY WEISLER
C. VALERIE DONNELL
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
BRENDA GIBBONS
MARGARET UNDERHILL
LORNE JAMES
STEVE ADAMS
HARRY BARANIK
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report FR-06/21 by Harry Baranik, Fire ChiefjBy-Law Enforcement Officer re Results of
RFP 21-04 Supply and Delivery of One (1) Fire Truck — Pumper added as Item 9.2-A
B. Comments pertaining to Polar Ridge Riders Snowmobile Club re Snowmobile Trail Land
Use added to Item 11.1.2-13
C. Report CAO-57/21 by Thomas Thayer, CAOICIerk re 2022 Insurance Renewal added as
Item 11.2-B
D. Confidential Report regarding information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a crown agency of any of
them (Investing in Canada Infrastructure Program - ICIP) added as Item 14.1.1-A
2021 Council Minutes
4. ANNOUNCEMENTS
December 16, 2021
A. The Mayor and members of Council wished everyone a happy, safe Christmas and
prosperous New Year with a reminder if you drink don't drive and be safe and be smart
by following advice of Southwestern Public Health and enjoy the festivities.
B. Deputy Mayor Weisler mentioned a National Geographic program recently on Discovery
Channel True Hunt for Red October which made note of the Municipality of Bayham and
HMCS Ojibwa.
C. Deputy Mayor Weisler advised a Vaccination Clinic is scheduled to be held at the Port
Burwell Fire Hall December 20, 2021 from 11:00 a.m. — 5:00 p.m. No appointment is
necessary.
D. CAOICIerk Thayer reminded everyone that the comment period for the potential sale of
the Vienna Community Centre is open until 4:30 p.m. December 31, 2021.
E. CAOICIerk Thayer advised the 2022 — 2023 Operating Budget is available on the
website which Council will consider at the Special Budget Meeting scheduled for
January 4, 2022.
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held December 2, 2021
B. Statutory Planning Meeting held December 2, 2021
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the minutes of the Council Meeting held December 2, 2021 and the Statutory
Planning Meeting held December 2, 2021 be adopted.
Recorded vote:
_ Member of Council
Councillor C. Valerie Donnell
YES
x
NO
Councillor Dan Froese
x
Councillor Susan Chilcott
x
x
De2uty Mayor Rainey Weisler
Mayor Ed Ketchabaw
x
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
2021 Council Minutes
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
December 16, 2021
A. Report FR-06/21 by Harry Baranik, Fire ChieflBy-Law Enforcement Officer re Results of
RFP 21-04 Supply and Delivery of One (1) Fire Truck — Pumper
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report FR-06/21 re Results of RFP 21-04 - Supply and Delivery of One (1) Fire
Truck - Pumper be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham award RFP
21-04 in the amount of $518,247+HST to Carrier Centers Emergency Vehicles;
AND THAT this bid does include the trade-in value of Pumper 1 of $30,000.
AND THAT staff be directed to proceed with the Carrier Centers Emergency Vehicles as
outlined in the RFP 21-04.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x _
Councillor Susan Chilcott _ x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Committee of Adjustment Decision Minor Variance A-25/21 Countryside
Communities Inc. c/o Cale Barnes, Oak Street, Vienna
3
2021 Council Minutes December 16, 2021
R Notice of Committee of Adjustment Decision Minor Variance A-26/21 Countryside
Communities Inc. c/o Cale Barnes, Snow Street Road Allowance, North of Chestnut
Street, Vienna
C. Notice of the Adoption of Official Plan Amendment No. 27
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT correspondence items 10.1.1-A - 10.1.1-C be received for information.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
! x
Mayor Ed Ketchabaw
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A Report DS-67/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re
Easement Agreement — Peter Hiebert, 57121 Gray Street, Eden
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report DS-67-21 regarding an Easement Agreement with Peter Hiebert be
received;
AND THAT By-law 2021-072, being a by-law to authorize the execution of an Easement
Agreement between Peter Hiebert and the Corporation of the Municipality of Bayham
and the Town of Tillsonburg, be presented to Council for enactment.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
I
CARRIED
A
2021 Council Minutes
December 16, 2021
B. Report DS-68/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning
Amendment Application — Anderson Smith Zoning By-law No. Z735-2021
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Staff Report DS-68/21 regarding the Zoning By-law Amendment for Anderson and
Smith be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 2, 2021 associated with this application, no written submissions were
received;
AND THAT all considerations regarding this matter were taken into account in Council's
decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by modifying
the site -specific Estate Residential (ER-9) Zone subsection 8.13.9.2 Regulations for
Accessory. Buildings to be: Maximum floor area 207m2
AND THAT Zoning By-law Z735-2021 be presented to Council for enactment.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler _ x
Mayor Ed Ketchabaw x
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Penetanguishene re Concerning Rates of Recidivism
B. City of Kitchener re Conversion Therapy
C. City of Kitchener re Fire Safety Measures
D. City of St. Catharines re National Childcare Program
E. Long Point Region Conservation Authority Minutes of Virtual Meeting held November 3,
2021 and Budget Meeting held November 10, 2021
5
2021 Council Minutes
F. Long Point Region Conservation Authority re LPRCA Transition Plan
December 16, 2021
G. Huron Perth Public Health, Southwestern Public Health and Middlesex — London Health
Unit re Media Release
H. Alexandra Hospital Ingersoll and Tillsonburg District Memorial Hospital re Mandatory
Visitor Vaccination Policy
Moved by: Councillor Chilcott
Seconded by: Councillor Donell
THAT correspondence items 11.1.1-A, 11.1.1-B, and 11.1.1-D-11.1.1-H be received for
information;
AND THAT the Council of the Municipality of Bayham support Item 11.1.1-B City of
Kitchener re Conversion Therapy
AND THAT Item 11.1.1-C be deferred to a future meeting with a report from the Fire
Chief
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CA.HHI17-[.]
11.1.2 Requiring Action
A. Canadian Union of Postal Workers re Expanding Service at Canada Post
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT correspondence from Canadian Union of Postal Workers re Expanding Service at
Canada Post be received for information;
WHEREAS there is an urgent need for banking services among the unbanked or
underbanked, given that thousands of villages and rural municipalities do not have a
bank branch and more than 900 municipalities have expressed their support for postal
banking;
WHEREAS thousands of Canadians do not have access to affordable high-speed
Internet, and the federal government has long promised to bridge the rural broadband
gap;
2021 Council Minutes
December 16, 2021
WHEREAS the extensive network of post offices in our communities can provide a wide
range of services as community hubs;
WHEREAS Canada Post's letter carriers and RSMCs can check -in on vulnerable
residents to help keep us in our homes longer as we age;
WHEREAS Canada Post must play its part for a more equitable post -pandemic
recovery;
WHEREAS "The Way Forward for Canada Post," the report of the 2016 federal public
review of the postal service, recommended that Canada Post expand services and adapt
its services to the changing needs of the public;
WHEREAS the Canadian Union of Postal Workers has advanced Delivering Community
Power, a vision of the post -carbon digital -age postal service that address the above
needs and more;
BE IT RESOLVED THAT The Corporation of the Municipality of Bayham endorse
Delivering Community Power, and write to the Honourable Anita Anand, Minister for
Public Services and Procurement, with its rationale and a copy of this resolution.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x _
Councillor Dan Froese
x
Councillor Susan Chilcott
x
_
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
H. Poplar Ridge Riders Snowmobile Club re Snowmobile Trail Land Use and Comments
received
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT correspondence from Martin Baelde for Poplar Ridge Riders Snowmobile Club
and associated public comments re Snowmobile Trail Land Use be received for
information;
AND THAT the request from Poplar Ridge Riders Snowmobile Club for use of Municipal
roads be respectfully declined;
AND THAT staff work with a representative from the Poplar Ridge Riders Snowmobile
Club to attempt to identify an alternate route outside of Vienna.
2021 Council Minutes
Recorded vote:
December 16, 2021
Member of Council
YES
NO
Councillor C. Valerie Donnell
x _
x
Councillor Dan Froese
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw —
. x
CARRIED
C. GIO Railways Corporation re Green Line rail crossing
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT correspondence from Neil Johnson, Vice President — GIO Railways re the Green
Line rail crossing be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham agrees to
provide a one-time financial contribution of $7,100 for the immediate rehabilitation of the
Green Line rail crossing.
Recorded vote:
Member of Council
YES
x
N4
Councillor C. Valerie Donnell
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
x
Mayor Ed Ketchabaw
CARRIED
11.2 Reports to Council
A. Report CAO-55/21 by Thomas Thayer, CAOICIerk re Joint Multi -Year Accessibility Plan
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report CAO-55/21 re Joint Multi -Year Accessibility Plan be received for
information.
AND THAT the Multi -Year Accessibility Plan be adopted as presented and posted on the
Municipal website.
2021 Council Minutes
Recorded vote:
December 16, 2021
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x _
Mayor Ed Ketchabaw Ix
CARRIED
H. Report CAO-57/21 by Thomas Thayer, CAOICIerk re 2022 Insurance Renewal
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-57/21 re 2022 Insurance Renewal be received for information;
AND THAT the 2022 Municipal Insurance Program be obtained from Marsh Canada
Limited in accordance with the offer to renew dated December 16, 2021, at a total
premium of $174,962 plus applicable taxes.
AND THAT staff be directed to review insurance coverages and insurance providers in
2022 prior to the 2023 insurance renewal.
Recorded vote:
Member of Council
YES
x
x
NO
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
x
x
x
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw
CARRIED
12. BY-LAWS
A. By-law No. Z735-2021 Being a by-law to amend By-law No. Z456-2003, as amended
(This by-law follows the recommendation in Report DS-68121 by Margaret Underhill,
Deputy Clerki Planning Coordinator during the regular meeting of December 16, 2021)
B. By-law No. 2021-070 Being a by-law to provide for an Interim Tax Levy
C. By-law No. 2021-071 Being a by-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2022
D. By-law No. 2021-072 Being a by-law to authorize the execution of an easement
agreement between Peter Hiebert, The Corporation of the Municipality of Bayham and
The Corporation of the Town of Tillsonburg (This by-law follows the recommendation in
9
2021 Council Minutes
December 16, 2021
Report DS-67121 by Margaret Underhill, Deputy Clerkl Planning Coordinator during the
regular meeting of December 16, 2021)
F By-law No. 2021-073 Being a by-law to authorize the execution of a consulting
agreement between The Corporation of the Municipality of Bayham and a+LINK
Architecture Inc.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT By-law No. Z735-2021, By-law No. 2021-070, By-law No. 2021-071, By-law No.
2021-072 and By-law No. 2021-073 be read a first, second and third time and finally
passed.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT the Council do now rise to enter into an "In Camera" Session at 8:46 p.m. to
discuss:
■ information explicitly supplied in confidence to the municipality or local board by
Canada, a province or territory or a crown agency of any of them (Investing in
Canada Infrastructure Program — ICIP)
Recorded vote:
Member of Council
YES_
x
NO
Councillor C. Valerie Donnell
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
10
2021 Council Minutes
CARRIED
December 16, 2021
A. Confidential Report regarding information explicitly supplied in confidence to the
municipality or local board by Canada, a province or territory or a crown agency of any of
them (Investing in Canada Infrastructure Program - ICIP)
14.2 Out of Camera
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" session at 8:58 pm and report on
Closed Session Item A. information explicitly supplied in confidence to the municipality or
local board by Canada, a province or territory or a crown agency of any of them
(Investing in Canada Infrastructure Program - ICIP)
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mavor Ed Ketchabaw
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
NO
THAT Confidential Report CAO-56/21 re Information Explicitly Supplied in Confidence to
the Municipality by Canada, a province or territory or a Crown agency of any of them
(Investing In Canada Infrastructure Program (ICIP)) be received for information.
Recorded vote:
Member of Council
YES NO
x
x
x
x
! x
Councillor C. Valerie Donnell
Councillor Dan Froese
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-074 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell
i1
2021 Council Minutes December 16, 2021
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2021-074 be read a first, second and third time and finally
passed.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:00 p.m.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Dan Froese
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
MAYOR CLER --
12