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Home My WebLink AboutNovember 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, November 18, 2021 6:30 p.m. 7:30 p.m. Public Planning Meeting A. 1985763 Ontario Inc. The November 18, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER MANAGER OF PUBLIC WORKS FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:30 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES ED ROLOSON STEVE ADAMS HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Chilcott declared a conflict of interest in the Public Planning Meeting Item 4-A re Draft Plan of Subdivision due to the proximity to her property. Councillor Chilcott was not present for the Public Planning Meeting. No other disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report CAO-48/21 by Thomas Thayer, CAOICIerk, re 2021 Municipal Assistance — Straffordville Evangelical Mission Church added as Item 11.2-B B. Confidential Report CAO-46/21 re labour relations or employee negotiations (Human Resources) added as Item 14.1-B C. Confidential Report CAO-47/21 re personal matters about an identifiable individual; labour relations or employee negotiations (Human Resources) added as Item 14.1-C 2021 Council Minutes 4. ANNOUNCEMENTS November 18, 2021 A_ Councillor Chilcott announced Vienna Light Up the Park at Vienna Memorial Park is being held Saturday, November 20, 2021 at 7:00 p.m. 5. DELEGATIONS A. Presentation by Gary Scandlan, Watson & Associates Economists Limited re Port Burwell Funding Mechanisms for Storm Water Capital Rehabilitation Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the presentation by Gary Scandlan, Watson & Associates Economists Limited re Port Burwell Funding Mechanisms for Storm Water Capital Rehabilitation be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Council direct staff to bring back a report outlining Water/Wastewater Development Charges for Council consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x x T Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Inspector Mark Loucas, Mayor Sally Martyn, and CAO Julie Gonyou, Elgin Group Police Services Board re Progress Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler 2 2021 Council Minutes November 18, 2021 THAT the presentation by Elgin Group Police Services Board re Progress Report be received for information. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x _ Councillor Dan Froese x _ Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x _ CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held November 4, 2021 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting held November 4, 2021 be adopted. Recorded vote: Member of Council YES NO x x x Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 2021 Council Minutes 9.2 Reports to Council November 18, 2021 A. Report PS-13/21 by Steve Adams, Manager of Public Works re 2021 — 2022 Winter Operations Plan Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report PS-13/21 re Winter Operations Plan - Level of Service be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approves the Municipality of Bayham Winter Operations Plan — Level of Service Policy attached to Report PS-13/21 as Appendix 'A'. Recorded vote: Member of Council I YES Councillor C. Valerie Donnell I x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ Mayor Ed Ketchabaw x CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville B. Notice of Committee of Adjustment Decision Minor Variance A-23/21 Andrew and Kim Heutinck, Concession 10, Part Lots 20 and 21, Green Line C. Notice of Committee of Adjustment Decision Minor Variance A-24/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell D. Notice of Public Meeting re Official Plan Amendment No. 27 Municipality of Bayham E. Notice of Public Meeting re Proposed Zoning By-law Amendment, Wayne Anderson and Patti Smith, 9743 Plank Road, Eden Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A - 10.1.1-E be received for information. 2021 Council Minutes Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw 10.1.2 Requiring Action 10.2 Reports to Council YES x x I x x x CARRIED November 18, 2021 N 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority minutes of meeting held virtually October 6, 2021 B. Southwestern Public Health re Changes to Service Model C. Notice re Christmas Care Food Hamper Program 2021 D. Town of Bracebridge re "Renovictions" E. Township of Lake of the Bays re Support for Federal and Provincial Funding of Rural Infrastructure Projects F. Township of Lake of the Bays re Additional COVID-19 Funding G. Municipality of Mattice-Val Cote re Property Assessment H. CUPE Ontario re OMER's Investment Performance Moved by: Concillor Donnell Seconded by: Councillor Froese THAT correspondence items 11.1.1-A - 11.1.1-H be received for information; AND THAT Council supports Item 11.1.1-G Municipality of Mattice-Val Cote re Property Assessment. Recorded vote: Member of Council YES i NO Councillor C. Valerie Donnell x 5 2021 Council Minutes November 18, 2021 Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action A. Straffordville Hall Foundation request for approval to erect and maintain a community outdoor ice skating rink for the 2021 — 2022 winter season Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Council of The Corporation of the Municipality of Bayham approves the placement of the Outdoor Skating Rink at the Straffordville Concrete Pad Surface for the 2021 — 2022 winter season; AND THAT Council approves the Fire Department providing water for the initial flooding of the rink upon confirmation of approval from Municipality of Bayham Fire Chief. Recorded vote: Member of Council Yr=s NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED D. Township of Malahide re Possible Development Approvals Shared Service/Electronic Processing Business Plan Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council of The Corporation of the Municipality is willing to collaboratively explore a Development Approvals Shared Service Business Plan with the Township of Malahide in regard to the development of a shared building, planning and by-law enforcement service. Recorded vote: Member of Council YS .NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x 2021 Council Minutes November 18, 2021 Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Council recessed for the Public Meeting at 7:30 p.m. and reconvened at 7:55 p.m. C. Long Point Region Conservation Authority re 30-Day Notice 2022 Draft LPRCA Budget Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence from Long Point Region Conservation Authority re 30-Day Notice 2022 Draft LPRCA budget be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham has no comment regarding the Draft 2022 Budget. Recorded vote' Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese _ x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 11.2 Reports to Council A. Report CAO-44/21 by Thomas Thayer, CAOIClerk re Straffordville Hall Foundation Agreement Renewal Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-44/21 re Straffordville Hall Foundation Agreement Renewal be received for information; AND THAT Staff bring forward a by-law to enter into an Agreement with the Straffordville Hall Foundation for the provision of Lease and Operating Services for the Straffordville Community Centre and associated facilities. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell _ x Councillor Dan Froese x Councillor Susan Chilcott x 2021 Council Minutes November 18, 2021 Deputy Mayor Rainey Weisler x _ Mayor Ed Ketchabaw x CARRIED B. Report CAO-48/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance — Straffordville Evangelical Mission Church Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-48/21 re 2021 Municipal Assistance — Straffordville Evangelical Mission Church be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the Straffordville Evangelical Mission Church to use: • The Straffordville Parkette (Plank Road and Heritage Line) From 6:30 pm until 7:00 pm on Friday, December 3, 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the cleanup of the requested locations be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES NO x x x x x I Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED 12. BY-LAWS 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler 2021 Council Minutes November 18, 2021 THAT the Council do now rise to enter into an "In Camera" Session at 8:20 p.m. to discuss: labour relations or employee negotiations (Human Resources) • personal matters about an identifiable individual, including municipal or local board employees (Human Resources) Recorded vote: Member of Council YES _ x Councillor C. Valerie Donnell Councillor Dan Froese x _ x Councillor Susan Chilcott Deputy Mayor Rainey Weisler _ x Mavor Ed Ketchabaw _ x CARRIED Council recessed for a break at 8:21 p.m. and reconvened at 8:28 p.m. A. Confidential Report re labour relations or employee negotiations (Human Resources) B. Confidential Report re labour relations or employee negotiations (Human Resources) C. Confidential Report re personal matters about an identifiable individual; labour relations or employee negotiations (Human Resources) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 9:42 pm and report on Closed Session Item A. labour relations or employee negotiations (Human Resources), Closed Session Item B labour relations or employee negotiations (Human Resources), and Closed Session Item C personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations (Human Resources) Recorded vote: Member of Council VE—S NO _ Councillor C. Valerie Donnell x x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Ma Qr Ed Ketchabaw C�LI:�:JL��7 9' 2021 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott November 18, 2021 THAT Confidential Report CAO-45/21 re Labour Relations, Employee Negotiations (Human Resources) be received for information, Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Report CAO-46J21 re Labour Relations, Employee Negotiations (Human Resources) be received for information_ Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Mayor Ed Ketchabaw CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Report CAO-47/21 re Personal Matters about an Identifiable Individual; Labour Relations, Employee Negotiations (Human Resources) be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x 10 2021 Council Minutes CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL November 18, 2021 A. By-law No. 2021-064 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By-law No. 2021-064 be read a first, second and third time and finally passed. Recorded vote. Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 9:46 p.m. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Dept Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED MAYOR 11