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Home My WebLink AboutNovember 04, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, November 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Andrew & Kim Heutinck B. Frank & Lisa Fulop The November 4, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER MANAGER OF PUBLIC WORKS FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES ED ROLOSON STEVE ADAMS HARRY BARAN I K 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report TR-16/21 by Lorne James, Treasurer re Ontario Trillium Foundation — Resilient Communities Fund added as Item 11.2-C 4. ANNOUNCEMENTS A. Councillor Chilcott announced the Vienna Light Up the Park will be held November 20, 2021 from 7:00 p.m. — 9:00 p.m. at the Vienna Memorial Park. B. Mayor Ketchabaw advised the recent GoVax Mobile Vaccine Clinic was successful with 55 vaccinations being administered. 2021 Council Minutes November 4, 2021 C. Mayor Ketchabaw announced the Port Burwell Legion is hosting cenotaph services Sunday, November 7, 2021 in Vienna at 11:00 a.m. and in Port Burwell at 1:00 p.m. There will not be a parade and COVID-19 rules will apply. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 21, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held October 21, 2021 be adopted. Recorded vote: Member of Council YES _ NO Councillor C. Valerie Donnell _ x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-12/21 by Ed Roloson Manager of Capital Projects lWater/Wastewater re County of Elgin — Hamlet of Richmond Reconstruction Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell 2021 Council Minutes November 4, 2021 THAT Report PS-12/21 re County of Elgin — Hamlet of Richmond Reconstruction be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham respectfully acknowledges PDCs as an urban design standard; AND THAT The Council of The Corporation of the Municipality of Bayham requests that the County of Elgin either retain ownership of the proposed PDCs or remove them from the proposed design. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 10. DEVELOPMENT SERVICES— SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-23/21 Andrew and Kim Heutinck, Concession 10, North Part Lot 20 and 21, Green Line B. Notice of Public Meeting re Proposed Minor Variance A-24/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell C. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville D. Notice of Committee of Adjustment Decision Minor Variance A-22/21 Steve and Michelle Nezezon, 56346 Tunnel Line, Vienna Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A - 10.1.1-D be received for information. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mavor Rainev Weisler YES x NO 3 2021 Council Minutes Mayor Ed Ketchabaw x CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information November 4, 2021 A. City of Vaughan re Endorsing National Teen Drivers Safety Week and Requesting The Ministry of Transportation to Renew Measures Impacting Newly Licensed Drivers B. Township of Larder Lake, Municipality of Leamington re OHIP Eye Care Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A - 11.1.1-B be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-15/21 by Lorne James, Treasurer re DMAF Engineering Cost Assessment Study Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report TR-15/21 re DMAF Engineering Cost Assessment Report be received for information; AND THAT staff be directed to engage Spriet Associates to begin engineering cost assessment schedules. 2 2021 Council Minutes Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw November 4, 2021 YES NO _ x x x x x CARRIED B. Report CAO-42/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance - EarlyON Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-42/21 re 2021 Municipal Assistance - EarlyON be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre - East Elgin to use: ■ The Straffordville Community Park Pavilion on Tuesday mornings from 9:30 a.m. - 11:30 a.m. ■ The Port Burwell Pavilion on Thursday mornings from 9:30 a.m. - 11:00 a.m. until the end of November 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT vehicle access to the requested locations be granted for the purpose of unloading items, if necessary; AND THAT the cleanup of the requested locations be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x _ Councillor Dan Froese x Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 5 2021 Council Minutes November 4, 2021 C., Report TR-16/21 by Lorne James, Treasurer re Ontario Trillium Foundation — Resilient Communities Fund Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report TR-16/21 re Ontario Trillium Foundation — Resilient Communities Fund be received for information; AND THAT staff be directed to bring to Council costing estimates for the identified capital works and potential Ontario Trillium Foundation — Resilient Communities Fund grant application. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. BY-LAWS A By-law No. 2021-062 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Swantech Industries (This by-law follows the recommendation in Report PS-11121 by Steve Adams, Manager of Public Works during the Council meeting of October 21, 2021) Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-law No. 2021-062 be read a first, second and third time and finally passed. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw 13. UNFINISHED BUSINESS 14. OTHER BUSINESS YES NO x x x _x _ x CARRIED 6 2021 Council Minutes 14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler November 4, 2021 THAT the Council do now rise to enter into an "In Camera" Session at 7:50 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) Recorded vote: Member of Council I YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED A. Confidential Report re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:00 pm and report on Closed Session Item A. a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x _ De ._qty Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Confidential Report CAO-43/21 re Sale or Disposition of Land (Facilities) be received for information; 2021 Council Minutes November 4, 2021 AND THAT Part 4 of Plan 11 R-10789, being part of the Snow St. road allowance, Vienna, be deemed surplus to the needs of the Municipality of Bayham; AND THAT a public notice period of no fewer than fourteen (14) days be commenced to address the potential stop -up and close of Part 4 of Plan 11 R-10789, being part of the Snow St. road allowance, Vienna; AND THAT a by-law authorizing the Stop -Up and Close of Part 4 of Plan 11 R-10789, being part of the Snow St. road allowance, Vienna, be brought forward for Council's consideration at a future meeting. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw YES CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-063 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-law No. 2021-063 be read a first, second and third time and finally passed. Recorded vote: I Member of Council Councillor C. Valerie Donnell Councillor Dan Froese YES x _ x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler _ x Mayor Ed Ketchabaw x CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:02 p.m. NO 2021 Council Minutes Recorded vote: AYO R November 4, 2021 Member of Council YES NO Councillor C. Valerie Donnell x x Councillor Dan Froese Councillor Susan Chilcott _ x _ Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED