HomeMy WebLinkAboutNovember 19, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, November 19, 2015
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
November 19, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul
Shipway and Clerk Lynda Millard.
Deputy Clerk/Planning Coordinator Margaret Underhill and Treasurer Lorne James were in
attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
(a) Addendum - Additional information for item 10.2(a) Report DS-70/15.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
(a) 7:05 p.m. -John Kirby re Bayham Beachfest (Thank you to Donors)and Santa Claus
Parades
John Kirby on behalf of Bayham Beachfest presented a video of beachfest activities.
From the video it was evident of the successs of the event which provided great family
fun and much enjoyment for many. Mr. Kirby went on to present financial information on
the success of Beachfest. The event generated $15,309.40 in revenue, $19,546.00 in
donations and had expenses of$24,383.07. There was a balance remaining of
$10,472.11 from which donations were made to various local events and groups. The
committee will remain open to providing support for additional initiatives within the
community, however they hope to use the resources to continue to improve future
events. Mr. Kriby acknowledged that the Bayham Beachfest Committee is organizing
and taking responsibility for both the Port Burwell and Straffordville 2015 Santa Claus
parades. Council thanked Mr. Kirby and the Committee.
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Council Minutes November 19, 2015
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the presentation from John Kirby regarding Bayham Beachfest and Santa
Claus Parades be received for information.
CARRIED
(b) 7:15 p.m. - South Central Ontario Region Economic Development Corporation (SCOR
EDC) re partner update
Art Lawson, SCOR EDC General Manager spoke about priorities, actions and future
plans of SCOR along with activities with other like organizations. 2015 priorities were
noted such as Action, Advocacy and Identification and Problem solving. Focus areas
include Economic Development, Workforce Development and Sector Development such
as the FoodHub. Moving forward projects and initiatives are planned that include
working with elected officials and submissions to senior levels of government.
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the South Central Ontario Region Economic Development Corporation
presentation regarding partner update be received for information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held November 5, 2015
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the minutes of the regular meeting of Council held November 5, 2015 be
adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES - EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
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2. REPORTS TO COUNCIL
(a) Report FR-04/156 by Randy White, Fire Chief re Automatic Aid Agreement - Norfolk
County
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report FR-04/15 re Automatic Aid Agreement - Norfolk County be received
for information;
AND THAT staff be directed to bring forward a by-law to enter into an Automatic
Aid Agreement for Council consideration.
CARRIED
10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Notice of passing of Zoning By-Law Z645-2015 (Berkel Holdings)
(b) Notice of Public Meeting re Proposed Minor Variance (Keep)
(c) Notice of Public Meeting re Proposed Minor Variance (Neufeld)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1(a) - 10.1.1(c) be received for information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report DS-70/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re
Consent Application E105-108/15 M. Szorenyi
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report DS-70/15 and addendum item be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Applications E105-108/15, submitted by Michele Szorenyi, be refused;
AND THAT the Municipality of Bayham requires a comprehensive Plan of
Subdivision in order to support the orderly and coordinated development of the
subject lands.
CARRIED Page 3 of 7
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11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Ministry of Agriculture, Food and Rural Affairs re Second intake of the Ontario
Community Infrastructure Fund (OCIF)Application-based component
(b) Long Point Region Conservation Authority Board of Directors Minutes of meeting held
October 7, 2015
(c) Mayor Randy Hope, Municipality of Chatham Kent re Membership Request - Great
Lakes and St. Lawrence Cities Initiative
(d) Notice of Completion for the Environmental Screening
(e) Elgincentives re Community Improvement Project
(f) Elgin County OPP re Don't Veer for Deer
(g) Minister of Citizenship, Immigration and International Trade re June Callwood
Outstanding Achievement Award for Voluntarism
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 11.1.1(a) - 11.1.1(g) be received for information.
CARRIED
1.2 REQUIRING ACTION
(a) Museums Bayham Committee Member Application Form
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Museums Bayham Committee Member Application Form be received for
information;
AND THAT Alley Shelley be appointed to the Museums Bayham Committee for the
2014-2018 term of Council.
CARRIED
(b) Bayham Beachfest Committee re Port Burwell and Straffordville Santa Claus parades
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council of the Municipality of Bayham approves the request by the
Bayham Beachfest Committee to use Third Street within Straffordville for the
Santa Claus Parade to be held Saturday, December 12, 2015 at 10:30 a.m. subject
to proof of liability insurance coverage naming the Municipality of Bayham as an
additional insured, in the minimum amount of$2,000,000.00;
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THAT the County of Elgin be requested for permission to use Plank Road from the
Straffordville Public School to Third Street, Straffordville between 10:30 a.m. and
11:30 a.m. for the parade;
THAT the Bayham Public Works Manager be directed to provide the necessary
provisions for traffic control and safety;
AND THAT permission be granted to the Bayham Beachfest Committee to use the
Straffordville Fire Hall to host Santa Claus following the parade.
CARRIED
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the Event Road Closure Request Form for the Port Burwell Santa Claus
Parade be transferred into the name of Bayham Beachfest Committee;
THAT the Council of the Municipality of Bayham approves the request by Bayham
Beachfest Committee to use streets within Port Burwell for a Santa Claus Parade
to be hald Saturday, December 5, 2015 at 6:00 p.m., subject to provision of
insurance certificate naming the Municipality of Bayham as an additional insred in
the minimum amount of$2,000,000.00;
AND THAT the County of Elgin be requested for permission to use Wellington
Street in Port Burwell between 6:00 p.m. and 7:30 p.m. for the parade;
AND THAT the Bayham Public Works Manager be directed to provide the
necessary provisions for traffic control and safety.
CARRIED
2. REPORTS TO COUNCIL
(a) Report TR-19/15 by Lorne James, Treasurer re Write-off Uncollectible Accounts
Receivable
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Staff Report TR-18/15 be received for information;
THAT Council direct staff to write off the uncollectible receivable using the Rate
Stabilization Reserve;
AND THAT Council direct staff to apply the 2016 operating budget amount of
$47,000 to be used in 2015.
CARRIED
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(b) Report CAO-85/15 by Paul Shipway, CAO re Municipal Property Inventory
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CA0-85/15 re Municipal Property Inventory be received for
information.
CARRIED
12. BY-LAWS
(a) By-Law 2015-116 Being a By-law for the Management, Regulation & Control of
Cemeteries
(b) By-Law 2015-117 Being a By-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Corporation of Norfok
County for the Provision of Automatic Aid Services
(c) By-Law 2015-118 Being a By-law to authorize the execution of an agreement
between the Municipality of Central Elgin and Spectrum Communication Ltd for
provision of Digital Communication System Maintenance
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT By-Laws 2015-116, 2015-117 and 2015-118 be read a first, second and third
time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
(a) In Camera
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:19 p.m. to discuss:
• proposed or pending acquisition or disposition of land by the municipality or
local board;
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
• personal matters about an identifiable individual, including municipal or local
board employees.
CARRIED
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(b) Confidential discussion regarding a proposed or pending acquisition or disposition of
land by the municipality or local board (Eden Community Centre)
(c) Confidential Report regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Primary Water
Board)
(d) Confidential correspondence regarding a proposed or pending acquisition or
disposition of land by the municipality or local board (Ministry of Transportation)
(e) Confidential report regarding personal matters about an identifiable individual,
including municipal or local board employees (Human Resources)
(f) Out of Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Committee of the Whole do now rise from the "In Camera" session at
9:48 p.m.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2015-119 Being a By-law to confirm all actions of Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT confirming By-Law be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 9:50 p.m.
CARRIED
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