HomeMy WebLinkAboutNovember 18, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, November 18, 2021 6:30 p.m. 7:30 p.m. Public Planning Meeting A. 1985763 Ontario Inc. The November 18, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS 5. DELEGATIONS
A. Presentation by Gary Scandlan, Watson & Associates Economists Limited re Port Burwell Funding Mechanisms for Storm Water Capital Rehabilitation B. Inspector Mark Loucas, Mayor Sally Martyn and CAO Julie Gonyou, Elgin Group Police Services Board re Progress Report
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held November 4, 2021 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
2021 Council Agenda November 18, 2021
2
9.1.2 Requiring Action
9.2 Reports to Council A. Report PS-13/21 by Steve Adams, Manager of Public Works re 2021 – 2022 Winter Operations Plan 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville
B. Notice of Committee of Adjustment Decision Minor Variance A-23/21 Andrew and Kim Heutinck, Concession 10, Part Lots 20 and 21, Green Line
C. Notice of Committee of Adjustment Decision Minor Variance A-24/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell
D. Notice of Public Meeting re Official Plan Amendment No. 27 Municipality of Bayham
E. Notice of Public Meeting re Proposed Zoning By-law Amendment, Wayne Anderson and Patti Smith, 9743 Plank Road, Eden
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority minutes of meeting held virtually October 6, 2021
B. Southwestern Public Health re Changes to Service Model
C. Notice re Christmas Care Food Hamper Program 2021
D. Town of Bracebridge re “Renovictions”
E. Township of Lake of the Bays re Support for Federal and Provincial Funding of Rural Infrastructure Projects
F. Township of Lake of the Bays re Additional COVID-19 Funding
G. Municipality of Mattice-Val Côté re Property Assessment
2021 Council Agenda November 18, 2021
3
H. CUPE Ontario re OMER’s Investment Performancer
11.1.2 Requiring Action
A. Straffordville Hall Foundation request for approval to erect and maintain a community outdoor ice skating rink for the 2021 – 2022 winter season B. Township of Malahide re Possible Development Approvals Shared Service/Electronic Processing Business Plan
C. Long Point Region Conservation Authority re 30-Day Notice 2022 Draft LPRCA Budget 11.2 Reports to Council A. Report CAO-44/21 by Thomas Thayer, CAO|Clerk re Straffordville Hall Foundation
Agreement Renewal 12. BY-LAWS
13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report re labour relations or employee negotiations (Human Resources) 14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-064 Being a by-law to confirm all actions of Council 16. ADJOURNMENT
Municipality of Bayham
November 18, 2021
Port Burwell Funding
Mechanisms for Storm Water
Capital Rehabilitation
1
Study Purpose
2
•The municipality is seeking advise on potential
funding mechanisms to undertake Storm Water
Rehabilitation works within the community of
Port Burwell
•The following provides a summary of costs and
potential funding options for Council’s
consideration
Summary of Costs
3
Project Summary Location
Estimated Cost
(Spriet Associates
September 2021)
Notes
Phase 1 a Robinson - Brock to Bio Swale 561,350 Completed
Phase 1 b Strachan - Wellington to Brock &
Hagerman - Brock to Beach outlet 973,000 Completed
Phase 1 c & d Brock, Erieus 2,846,032
Phase 1 e & f Pitt east and west of Strachan 2,618,350
Phase 2 Victoria, Elizabeth, Wellington 4,098,287
Phase 3 Robinson, Wellington 4,325,969
Phase 4 Waterloo, Robinson, Erieus, Strachan,
Shakespeare, Newton, Milton, 10,245,717
Phase 5 Victoria, William, Hannah, McNeil,
Elizabeth 5,122,858
Phase 6 Addison, Libbye, Burwell, Tennyson,
Southey, Cowper, Homer, 4,098,287
Total 33,355,500
Discussion on Potential Funding Mechanisms
•Development Charge
•Area Capital Charges
•Property Taxes (municipal wide vs area rates)
•Special Wastewater Rates
•Grants
•Debt
•Other
4
Discussion on Potential Funding Mechanisms
•Development Charge
•It is estimated that the stormwater rehabilitation in Port Burwell would remove
infiltration into the sanitary sewer system thus creating capacity for future growth
•The Benefit of added capacity would benefit growth in Port Burwell, Vienna, Eden
and Strattfordville
•Based on staff estimates, could represent 19% of peak flows to the plant
•Cash flow may be required debt to be issued over a period of time and recoup via
property taxes
•Area Capital Charges
•Capital charges may be imposed on individual properties under Part 12 of the
Municipal Act
•Municipal Act allows the charge to be imposed on a per lot, frontage, single detached
equivalent, imperviousness of the property or any basis council deems equitable
•Property owners may either pay the charge upfront or the municipality provides a
loan with repayment over time (debt would be required by the municipality)
5
Potential Funding Mechanisms
•Property Taxes
•Capital costs may be recovered by either municipal wide property taxes or area
levies where the properties directly benefiting from the works would pay
•Cash flow may be required debt to be issued over a period of time and recoup via
property taxes
•Special Wastewater Rates
•Some municipalities (e.g. Windsor) are moving toward special charges for both
operating and capital costs for stormwater
•These charges are calculated on a per property basis calculated on a lot size or lot
size x imperviousness of the lot
6
Potential Funding Mechanisms
•Grants
•Potential grants available from DMAF
•Additional funding may also be available through OCIF
•Other
•The County has undertaken cost recovery for certain County roads where storm
works in the County Roads benefit specific properties
•County roads within Port Burwell have storm runoff which is captured by the local
storm sewers and would benefit directly from these works
•It is estimated that storm flows from County Roads flow through about 3.2 km of the
8.44 km of the Port Burwell Storm Sewer system
7
Proposed Works to be Undertaken in the
Near Term
•Staff have proposed the following works to be undertaken
over the next few years
•Based on inflated costs, these works would total $20
million in future costs
8
Potential Funding for Near Term Works
9
•The following provides for an initial funding
strategy for the works
•Grant application for $8-$10 million
•County contribution for road related storm flows in
local sewer system
•Wastewater Reserve transfer for disconnecting
illegal connections
•DC for wastewater capacity –approx. $2,400 per
unit in all wastewater areas (will need debt to
cashflow works)
•Net cost by property taxes (will need 20 year-30
year debt)
•Municipal-wide Levy is 6%-8%
•Area Levy in Port Burwell –58%-76% impact on
local taxpayers
Total Cost 20,000,000
Grants (DMAF)8,000,000
County 2,000,000
Wastewater Reserve 500,000
Future Grant (OCIF)2,000,000
Net Costs 7,500,000
DC (19% of net)1,425,000
Net Costs 6,075,000
Recommendations
•Council Consider DC for Wastewater -may also
consider perhaps Water and/or other services
•Apply for grants (DMAF and OCIF)
•Taxation impact –further consideration of municipal
wide vs area rating after grant funding is received
•Further consider the timing of individual projects based
on the above
10
Questions
11
Questions
Inspector Mark Loucas, Detachment Commander
Mayor Sally Martyn, PSB Chair
CAO Julie Gonyou, PSB Secretary-Administrator
Reporting On
Our Progress
Elgin Group Police Services Board
TUESDAY, NOVEMBER 18, 2021
Agenda
Part 1: Message from
Inspector Mark Loucas
Part 2: OPP Strategic
Priorities
Part 3: Police Services
Board Update
Elgin Group Police Services Board
Message from
Inspector Loucas
Elgin Group Police Services Board
Safe Communities...
A Secure Ontario
To serve our province by
protecting its citizens,
upholding the law and
preserving public safety.
Our Vision Our Mission
Serving with PRIDE,
PROFESSIONALISM &
HONOUR
Our Values
Leading with INTEGRITY,
HONESTY & COURAGE
Interacting with RESPECT,
COMPASSION & FAIRNESS
Elgin Group Police Services Board
2020-2022
STRATEGIC PLAN
Ontario Provincial Police
Our People
A healthy and resilient OPP
Always doing the right things for the
right reasons
Our Priorities
Elgin Group Police Services Board
Our Work
A responsive and evolving OPP
Our Communities
A collaborative and progressive OPP
Elgin Group Police Services Board
Action Plan Commitment Summary
Prevent and investigate property crime.
Crime
To sustain a continuous focus and year-
round focus on the causal factors of
motorized collisions.
Roadways, Waterways and
Trails
Streamline collision reporting through the
implementation of a Detachment Collision
Reporting Centre.
Other
Continued support and engagement in the
Intelligence-led policing policy - Crime
Abatement Strategy.
Work in collaboration with local
community resources/groups to facilitate
a trusted and victim-centric approach in
processes, policies and programs.
To educate and promote public
awareness in relation to collisions
involving wildlife.
To sustain a continuous focus on the causal
factors of marine collisions on Lake Erie
throughout the season.
Identify and implement co-response
solutions, such as MCRRT, for non-police
related demands for service.
Develop and finalize a transfer of care
protocol with the St. Thomas-Elgin
General Hospital
The OPP’s action planning process ensures compliance with the Adequacy and Effectiveness of Police Services Regulation (Adequacy Standards) filed as
O. Reg. 3/99 in 1999.
Through analysis and consultation, the following areas of focus were identified for the next three years. These are reflective of local issues; activities will
be addressed, monitored and adjusted as needed.
Elgin Group Police Services Board
PSB Update
Section 10 (OPP) Agreements will be terminated and Section
10 (OPP) Boards will be dissolved.
Section 10 municipalities were required to submit a proposal
indicating the preferred composition for their new OPP
detachment boards.
On behalf of the participating municipalities, the Secretary-
Administrator submitted an application for status quo board
composition in June 2021:
Community Safety and
Policing Act (CSPA) - 2022
• one (1) elected representative appointed by resolution from
Eastern Elgin, alternating every three (3)
years between the Township of Malahide and the Municipality
of Bayham;
• one (1) elected representative appointed by resolution of
the Council of the Municipality of Central
Elgin for a three (3) year term;
• one (1) community representative from Western Elgin,
appointed by resolution jointly by the Township
of Southwold, the Municipality of Dutton/Dunwich, and the
Municipality of West Elgin for a three (3)
year term; and
• two (2) persons appointed by the Lieutenant Governor in
Council.
Anticipated Fall 2021.
Ministry Approval of
Board Composition1 Establish New OPP
Board2
Review Board Member
Compensation3 Establish Board Budget4
Elgin Group Police Services Board
Next
Steps
Elgin Group Police Services Board
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Feedback
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, November 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Andrew & Kim Heutinck B. Frank & Lisa Fulop The November 4, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT:
MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report TR-16/21 by Lorne James, Treasurer re Ontario Trillium Foundation – Resilient Communities Fund added as Item 11.2-C 4. ANNOUNCEMENTS A. Councillor Chilcott announced the Vienna Light Up the Park will be held November 20,
2021 from 7:00 p.m. – 9:00 p.m. at the Vienna Memorial Park. B. Mayor Ketchabaw advised the recent GoVax Mobile Vaccine Clinic was successful with
55 vaccinations being administered.
2021 Council Minutes November 4, 2021
2
C. Mayor Ketchabaw announced the Port Burwell Legion is hosting cenotaph services
Sunday, November 7, 2021 in Vienna at 11:00 a.m. and in Port Burwell at 1:00 p.m. There will not be a parade and COVID-19 rules will apply. 5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 21, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held October 21, 2021 be adopted.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council A. Report PS-12/21 by Ed Roloson Manager of Capital Projects|Water/Wastewater re
County of Elgin – Hamlet of Richmond Reconstruction Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
2021 Council Minutes November 4, 2021
3
THAT Report PS-12/21 re County of Elgin – Hamlet of Richmond Reconstruction be
received for information; AND THAT the Council of The Corporation of the Municipality of Bayham respectfully acknowledges PDCs as an urban design standard; AND THAT The Council of The Corporation of the Municipality of Bayham requests that
the County of Elgin either retain ownership of the proposed PDCs or remove them from the proposed design. Recorded vote:
Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-23/21 Andrew and Kim Heutinck, Concession 10, North Part Lot 20 and 21, Green Line
B. Notice of Public Meeting re Proposed Minor Variance A-24/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell
C. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville D. Notice of Committee of Adjustment Decision Minor Variance A-22/21 Steve and Michelle Nezezon, 56346 Tunnel Line, Vienna Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A - 10.1.1-D be received for information.
Recorded vote:
Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
2021 Council Minutes November 4, 2021
4
Mayor Ed Ketchabaw x
CARRIED 10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. City of Vaughan re Endorsing National Teen Drivers Safety Week and Requesting The Ministry of Transportation to Renew Measures Impacting Newly Licensed Drivers
B. Township of Larder Lake, Municipality of Leamington re OHIP Eye Care
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A - 11.1.1-B be received for information. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-15/21 by Lorne James, Treasurer re DMAF Engineering Cost Assessment Study Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese THAT Report TR-15/21 re DMAF Engineering Cost Assessment Report be received for
information; AND THAT staff be directed to engage Spriet Associates to begin engineering cost
assessment schedules.
2021 Council Minutes November 4, 2021
5
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
B. Report CAO-42/21 by Thomas Thayer, CAO|Clerk re 2021 Municipal Assistance – EarlyON
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-42/21 re 2021 Municipal Assistance - EarlyON be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre – East Elgin to use:
• The Straffordville Community Park Pavilion on Tuesday mornings from 9:30 a.m. – 11:30 a.m.
• The Port Burwell Pavilion on Thursday mornings from 9:30 a.m. – 11:00 a.m. until the end of November 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT vehicle access to the requested locations be granted for the purpose of
unloading items, if necessary; AND THAT the cleanup of the requested locations be the responsibility of the
organizers.
AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
2021 Council Minutes November 4, 2021
6
C. Report TR-16/21 by Lorne James, Treasurer re Ontario Trillium Foundation – Resilient
Communities Fund Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report TR-16/21 re Ontario Trillium Foundation – Resilient Communities Fund be
received for information; AND THAT staff be directed to bring to Council costing estimates for the identified capital works and potential Ontario Trillium Foundation – Resilient Communities Fund grant application.
Recorded vote:
Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 12. BY-LAWS A. By-law No. 2021-062 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Swantech Industries (This
by-law follows the recommendation in Report PS-11/21 by Steve Adams, Manager of
Public Works during the Council meeting of October 21, 2021)
Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-law No. 2021-062 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS
2021 Council Minutes November 4, 2021
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14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 7:50 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities)
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
A. Confidential Report re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) 14.2 Out of Camera
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 8:00 pm and report on Closed Session Item A. a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities)
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
Moved by: Councillor Froese Seconded by: Councillor Chilcott
THAT Confidential Report CAO-43/21 re Sale or Disposition of Land (Facilities) be
received for information;
2021 Council Minutes November 4, 2021
8
AND THAT Part 4 of Plan 11R-10789, being part of the Snow St. road allowance,
Vienna, be deemed surplus to the needs of the Municipality of Bayham; AND THAT a public notice period of no fewer than fourteen (14) days be commenced to address the potential stop-up and close of Part 4 of Plan 11R-10789, being part of the Snow St. road allowance, Vienna; AND THAT a by-law authorizing the Stop-Up and Close of Part 4 of Plan 11R-10789, being part of the Snow St. road allowance, Vienna, be brought forward for Council’s consideration at a future meeting. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-063 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2021-063 be read a first, second and third time and finally passed.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:02 p.m.
2021 Council Minutes November 4, 2021
9
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works
DATE: November 18, 2021
REPORT: PS-13/21
SUBJECT: 2021-2022 WINTER OPERATIONS PLAN
BACKGROUND On November 5, 2020 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report PS-04/20 re Winter Operations Plan - Level of Service be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’;
The Municipality’s Public Works Department and the Municipal contractor each winter season complete the following winter operations throughout the Municipality from November 15, through March 22 of the following calendar year, with a variety of different operations:
Routine patrolling
Roadway snow removal
Sidewalk snow removal
Roadway Anti-Icing The Municipality is required to follow Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS). The MMS under The Ontario Municipal Act, 2001, identifies the Municipal role and obligation to maintain the roads to a reasonable state of repair. There is no provincial legislation that requires the Municipality to have a winter operations plan, however
this has been identified and advised in the past by the Municipality’s Insurer that a Council endorsed winter operation plan may defend the Municipality in a future claim. DISCUSSION The Municipality of Bayham Winter Operations Plan – Level of Service Policy, attached hereto as Appendix ‘A’, contains only typographical and mapping updates from the 2020 document. The Municipality of Bayham Winter Operations Plan – Level of Service Policy sets out a policy
and procedural framework for ensuring that the Municipality of Bayham continuously improves
on the effective delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The Municipality of Bayham Winter Operations Plan – Level of Service Policy is meant to allow for an annual review and updates if any changes within the MMS are made. This allows for any alterations at the start of every season and the ability to obtain any equipment, staffing or materials needed to complete the winter season.
Based on the MMS, the Roadway Classifications and the Average Annual Weekday Traffic (AADT), the charts below indicate the minimum response time to address snow accumulation based on depth of snow fall.
AADT REG. 239/02 Classification
15,000 or more 2 4,000 - 14,999 3
500 – 3,999 4
0 - 499 5
Class of Highway Depth (cm) Time (hours)
1 2.5 4 2 5 6 3 8 12
4 8 18
5 10 24
*Highlighted are the classification of roads that the Municipality of Bayham is responsible for
2021-2022 Updates include the following changes to the winter operations plan:
1308 meters of sidewalk have been added to the sidewalk plowing maps
1366 meters of gravel that were converted to tar and chip in 2020 The updates come from our 2020-2021 capital budget with an increase of our total operational sidewalk plowing distance to 13.25 km and on average a difference of $150 per snowfall for the clearing of snow and ice. During the winter maintenance period Public Works staff has 2 Supervisory staff and 1 Operator on-call 24/7 for emergency responses. In addition through November 15, - March 22, the Municipality utilizes 7 full time staff and 1 casual operator. The public works staff monitors the roads 24/7 and operate out of the public works yard from 4am through 1130pm
Monday through Friday along with Saturday and Sunday patrols. ATTACHMENTS
‘A’ – Municipality of Bayham Winter Operations Plan – Level of Service Policy RECOMMENDATION 1. THAT Report PS-13/21 re Winter Operations Plan - Level of Service be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan – Level of Service Policy attached hereto as Appendix ‘A’.
Respectfully Submitted by: Reviewed by:
_________________________ __________________________ Steve Adams Thomas Thayer, CMO
Manager of Public Works CAO|Clerk
DISCLAIMER This document is based on normal winter weather conditions, reliability and availability of resources both human and physical. The Municipality does not guarantee a level of service under abnormal or significant weather events nor in the event of a work stoppage. It is acknowledged that conditions may occur which temporarily prevent achieving levels assigned. In such cases, efforts will be made to keep roads open, consistent with available resources. This document is designed to utilize plain language to describe the Municipality of Bayham Winter Operations Plan. If there is a conflict between a provision in this document and a provision of Ontario Regulation 239/02, the provisions of Ontario Regulation 239/02 shall apply. Section 1 – Purpose The Municipality of Bayham Winter Operations Plan sets out a policy and procedural framework for ensuring that the Corporation of the Municipality of Bayham continuously improves on the effective
delivery of winter maintenance services and the management of road salt used in winter maintenance operations, as outlined in Environment Canada's Code of Practice for the Environmental Management of Road Salts and the County of Elgin Salt Management Plan.
The Municipality of Bayham Winter Operations Plan is meant to be dynamic, to allow the Municipality to evaluate and phase-in any changes, new approaches and technologies in winter maintenance activities in a fiscally sound manner. At the same time, any modifications to municipal winter maintenance activities must ensure that roadway safety is not compromised. As specified in the Code of Practice for the Environmental Management of Road Salts, the Winter Operations Plan for the Corporation of the Municipality of Bayham was endorsed by Council on November 18, 2021. Section 2 - Definitions
2.1 Anti-icing means the application of liquid deicers directly to the road surface in advance of a winter event.
2.2 Highway includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public
for the passage of vehicles and includes the area between the lateral property lines thereof.
2.3 Paved Road means a road with an asphalt surface, concrete surface, composite pavement, or Portland cement surface.
2.4 Pre-treat means the application of liquids (calcium chloride, sodium chloride, etc.) to dry sand or salt prior to being loaded for storage or applied to the road surface.
2.5 Pre-wetting means the application of liquids (calcium chloride, sodium chloride, etc.) at the spinner of the truck just prior to application to the road surface.
2.6 Significant Weather Event means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality as per the Significant Weather Event Policy attached hereto as Appendix ‘D’.
2.7 Surface Treated Road means a road with bituminous surface treatment comprised of one or two applications of asphalt emulsion and stone chips over a gravel road.
2.8 Unpaved Road means a road with a gravel or sand surface.
2.9 Winter Event means a weather condition affecting roads such as snowfall, wind-blown snow, freezing rain, frost, black ice, etc. to which a winter event response is required.
2.10 Winter Event Response means a series of winter control activities performed in response to a winter event.
2.11 Continuous Winter Event Response means a response to a winter event with full deployment of labour and equipment that plow/salt/sand the entire system.
2.12 Spot Winter Event Response means a response to a winter event with only a part deployment of labour and equipment or with full deployment to only part of the system 2.13 Winter Event Response Hours means the total number of person-hours per year (plowing,
salting/sanding, winging back, etc.) to respond to winter events. Section 3 - Objective
The Corporation of the Municipality of Bayham is committed to improving winter maintenance operations while continuing to ensure public safety. The Corporation of the Municipality of Bayham will
optimize the use of winter maintenance materials containing chlorides on all municipal roads while striving to minimize negative impacts to the environment. The Corporation of the Municipality of Bayham Staff will strive, insofar as reasonably practicable, to provide safe winter road conditions for vehicular and pedestrian traffic as set out in the level of service policies and within the resources established by the Council of the Corporation of the Municipality of Bayham. Section 4 - Policy Statement
The Corporation of the Municipality of Bayham will provide efficient and cost effective winter maintenance to ensure, insofar as reasonably practicable, the safety of users of the municipal road network in keeping with applicable provincial legislation and accepted standards while striving to minimize adverse impacts to the environment. These commitments will be met by: i. adhering to the procedures contained within the Municipality of Bayham Winter Operations Plan; ii. reviewing and upgrading the Municipality of Bayham Winter Operations Plan on an annual basis
to incorporate new technologies and new developments; iii. committing to ongoing winter maintenance staff training and education; and iv. monitoring on an annual basis, the present conditions of the winter maintenance program, as
well as the effectiveness of the Municipality of Bayham Winter Operations Plan. Section 5 – Winter Maintenance Program
The major activities related to winter maintenance are:
• snow plowing
• salt/sand application
• salt/sand storage
• snow removal
• sidewalk plowing
• anti-icing The Corporation of the Municipality of Bayham is responsible for winter maintenance on: Table 1
Road Type Distance
Paved Roads 266 Lane KM
Surface Treated Roads 215 Lane KM
Unpaved Roads 118 Lane KM
Sidewalks 19 KM
For the purposes of this winter operations plan, the highways under the jurisdiction of the Corporation
of the Municipality of Bayham have been classified (Class 1, 2, 3, 4, 5) as per the following Table 2 which is based on the Classification of Highways table included in Ontario Regulation 239/02.
Table 2
Average Annual Daily Traffic (number of motor vehicles) Posted or Statutory Speed Limit (kilometres per hour)
91-100 81-90 71-80 61-70 51-60 41-50 1-40
15,000 or more 1 1 1 2 2 2 2
12,000 - 14,999 1 1 1 2 2 3 3
10,000 - 11,999 1 1 2 2 3 3 3
8,000 - 9,999 1 1 2 3 3 3 3
6,000 - 7,999 1 2 2 3 3 3 3
5,000 - 5,999 1 2 2 3 3 3 3
4,000 - 4,999 1 2 3 3 3 3 4
3,000 - 3,999 1 2 3 3 3 4 4
2,000 - 2,999 1 2 3 3 4 4 4
1,000 - 1,999 1 3 3 3 4 4 5
500 - 999 1 3 4 4 5 5 5
200 - 499 1 3 4 5 5 5 5
50 - 199 1 3 4 5 5 5 5
0 - 49 1 3 6 6 6 6 6
For the purposes of Table 2, the average annual daily traffic on a highway or part of a highway under the jurisdiction of the Corporation of the Municipality of Bayham shall be determined by: i. counting and averaging the daily two-way traffic on the highway or part of the highway; or ii. estimating the average daily two-way traffic on the highway or part of the highway. Table 3 summarizes the road system in the Municipality of Bayham as follows: Table 3
Paved Lane/KM Surface Treated/KM Unpaved Lane/KM
Rural Urban Rural Urban Rural Urban
Class 1 0 0 0 0 0 0
Class 2 0 0 0 0 0 0
Class 3 130 0 0 0 0 0
Class 4 66 0 0 0 0 0
Class 5 25 45 207 4 121 1
Class 6 0 0 0 0 0 0
Section 6 – Level of Service 6.1 Weather Monitoring From October 1 to April 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the Municipality. From May 1 to September 30, the minimum standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day.
In order to determine an effective winter event response and allocate the appropriate resources the Corporation of the Municipality of Bayham supplements road patrol information with weather information from various sources which includes:
i. observations from municipal staff; ii. communication with staff of adjacent municipalities and MTO contractors; iii. monitoring
iv. monitoring pavement temperatures by means of on-board infrared thermometers which are mounted on the patrol and other trucks, and; v. RWIS data and pavement temperature forecasts from municipally owned stations or via a data sharing agreements with other municipalities and/or the Ministry of Transportation 6.2 Snow Accumulation The minimum standard for addressing snow accumulation is, after becoming aware of the fact that the snow accumulation on a roadway is greater than the depth set out in the Table 4, to deploy resources as soon as practicable to address the snow accumulation, to provide a minimum lane width of the lesser of three metres for each lane or the actual lane width, or on a Class 4 or Class 5 Highway with two lanes, to provide a total width of at least five metres. If the depth of snow accumulation on a roadway is less than or equal to the depth set out in the Table 4,
the roadway is deemed to be in a state of repair with respect to snow accumulation. For the purposes of this section, the depth of snow accumulation on a roadway may be determined by
a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following: i. Patrolling highways; ii. Performing highway maintenance activities. The depth of snow accumulation on a roadway may be determined by: i. performing an actual measurement; ii. monitoring the weather; or iii. performing a visual estimate. SNOW ACCUMULATION Table 4
Class of Highway Depth Time
1 2.5 CM 4 HRS
2 5 CM 6 HRS
3 8 CM 12 HRS
4 8 CM 16 HRS
5 10 CM 24 HRS
6.3 Ice Formation
The minimum standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway: i. Monitor the weather in accordance with Section 6.1;
ii. Patrol in accordance with Ontario Regulation 239/02. If the Municipality determines, as a result of its activities that there is a substantial probability of ice
forming on a roadway, the Municipality may treat the roadway to prevent ice formation within the time set out in the Table 5, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose. If the Municipality meets the minimum standard set out Section 6.3 and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the earlier of, the time that the municipality becomes aware of the fact that the roadway is icy; or the applicable time set out in the Table 5 for treating the roadway to prevent ice formation expires. The minimum standard for treating icy roadways after the municipality becomes aware of the fact that a roadway is icy is to treat the icy roadway within the time set out in the Table 5, and an icy roadway is deemed to be in a state of repair until the applicable time set out in the Table 5 for treating the icy roadway expires.
For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand. ICY ROADWAYS Table 5
Class of Highway Time
1 3 HRS
2 4 HRS
3 8 HRS
4 12 HRS
5 16 HRS
6.4 Public Information Levels of Service
The Municipality of Bayham has developed carefully planned levels of winter road service to combat the diverse winter weather conditions. A combination of municipally owned vehicles and contracted units provide effective snow plowing services to Elgin County and Municipality of Bayham roads through the highway priority route system.
This system assigns priority to all County Roads with the highest traffic in the Municipality. To ensure the safety of drivers and pedestrians, these County Roads routes are serviced on a priority basis. Bayham Roads are attended to regularly, but less often than Elgin County Roads. Local Hamlet Roads
and select sidewalks are maintained by Contractors under Agreements with the Municipality of Bayham. Winter Operations Priority Index
1) Elgin County Roads
a. See Appendix ‘A’ b. By-law No. 2018-008 2) Municipality of Bayham Rural Roads a. See Appendix ‘B’ 3) Municipality of Bayham Local Hamlet Roads & Select Sidewalks a. See Appendix ‘C’ b. Completed by Contractor under Agreement with the Municipality i. By-law No. 2020-069 c. Please note, only select sidewalks are maintained for winter operations. The Municipality does not perform snow removal operations around community mailboxes; please contact Canada Post for snow removal in this area.
6.5 Residents Information Winter Parking Restrictions As per the Municipality of Bayham Traffic By-law, parking is not permitted on any Municipal streets from
3:00 a.m. – 5:00 a.m. This ensures the Municipality can completely clear streets of snow and that emergency vehicles can get down the street. Children’s Safety
Please ensure that children do not play where snow is piled at the side of the road or in the middle of courts where municipal equipment operators may not see them. Driveways Piling snow to the right side of the driveway can help reduce the amount of snow pushed back into the
driveway. Standing in the driveway and looking at the street determines the right side. Clearing Snow on Private Property The Municipality devotes a great deal of resources to keep the streets and select sidewalks clear of snow and ice. Residents often deposit snow and ice from their property onto the street or sidewalk not
realizing that this contravenes municipal regulations, contributes to unsafe driving and walking conditions and increases the cost of providing winter road maintenance.
When property owners are clearing snow from private driveways, please keep this snow on your property. Your efforts in helping the Municipality make winter driving and walking safe for everyone is appreciated. Fire Hydrants The Municipality of Bayham has approximately 118 fire hydrants that need to be cleared of snowfall. The Municipality works hard to keep hydrants clear and available for emergencies, however with heavy snowfalls, this can be challenging. Residents are asked to assist by keeping fire hydrants on their properties clear of snow. Hydrants should have a clearing of one metre (3 ft.) all around and there should be a clear path to the street to ensure firefighters can readily access them. A hydrant can help
save lives and property in your community, if you see a hydrant that is buried this winter, please do the neighbourly thing and dig it out. Damage to Sod Sidewalk plowing presents many challenges. It is difficult to tell exactly where the edge of the sidewalk
is and when the ground is not frozen some sod damage may occur. Damage to Municipal sod, pavement and municipally owned trees may be repaired in the spring, subject to the discretion of the Manager of Public Works.
Contact the Municipal Office when you notice damage and your address will be added to a list for
repair, for consideration, when materials are available. To facilitate the removal of snow from sidewalks and to prevent damage to private property, residents are required not to place cars, fences, posts, hedges, shrubs, driveway curbs or other obstructions on the road allowance. The Municipality will not be responsible for damage to items placed on Municipal property by property owners. Mailbox Replacement
The Municipality will re-install mailboxes damaged as a result of maintenance activities of an appropriate standard in an appropriate location.
Installation Standards
i. The post shall be a 4”x4” wooden post. ii. Posts will be installed at the rounding of the shoulder, in order that the opening of the mailbox is at the edge of the shoulder with the bottom of the box being (3.5') above the edge of the edge of
the shoulder. iii. Mailboxes on a cantilever arm must meet the same height and setback requirements. iv. Mailboxes will be placed on the right hand side of road according to the courier’s line of travel in a position where the courier can reach and service it from his vehicle without being an impediment to pedestrian or vehicular traffic, where possible. v. Replacement boxes shall be a standard size weather resistant steel rural type mailbox. Limitations & Exclusions i. The Municipality is responsible for the replacement and reinstallation of a mailbox that has been removed or damaged by being physically hit by snow plowing equipment. At the sole, absolute and unfettered discretion of the Road Operations Supervisor, the Municipality will repair when possible or replace a mailbox, if beyond repair, damaged by a snowplow that has physically hit the box.
ii. Mailboxes hit by snow coming off the plow will not be replaced by the Municipality. The responsibility for maintaining mailboxes lies with the owner of the box. Mailbox owners are required to repair their own mailboxes that have been damaged by snow impact.
iii. Where any mailbox has been damaged by operations activities, it will be replaced with a standard mailbox and post arrangement with a maximum value of $50.00.
Timing of Installation i. The damaged mailbox will be replaced as soon as weather and labour permit, at the sole, absolute and unfettered discretion of the Road Operations Supervisor. Completion of Winter Control Services on the roadway is a priority. Roadside Snow Removal Roadside snow removal operations are only completed within the defined urban communities in the downtown cores of Straffordville, Vienna, and Port Burwell. Roadside snow removal operations are undertaken when the available snow storage capacity on street will no longer accommodate further
snow accumulations. The purpose of snow removal operations is not necessarily for pedestrian convenience but for road safety.
If sufficient storage is lacking along roadway corridors and sight lines are impeded, snow removal may be scheduled at the earliest opportunity as per the following standards.
i. Roadside snow removal operations may be scheduled and undertaken when the snow banks combined average height and width exceeds a value greater than 1.8 m (6’).
ii. Whenever sightline and safety are compromised as determined by the Road Operations Supervisor or designate.
iii. Measurements shall not be made until 72 hours following the cessation of a storm event iv. Snow removal shall only commence when reasonably feasible within the confines of the Municipal equipment and staff inventory. Assistance to Private Property Owners
Under no circumstances will a municipal employee be permitted to use municipal equipment to push, pull or tow a stranded private vehicle from a roadway or parking lot. The employee, if a hazard exists, shall use the two-way radio to notify dispatch of the impending danger. Winter Operations - Frequently Asked Questions
1. What happens when it starts to snow? The Municipality of Bayham subscribes to an advanced weather forecasting service. Depending upon
the timing and nature of the pending storm, staff are brought in to commence winter maintenance activities. Once the storm starts, or is completed, municipal equipment is sent out on designated routes to apply materials as necessary.
2. Why do I never see a municipal equipment when it snows? It all depends upon where you live. The Municipality's main routes are Elgin County Roads. Depending upon the time of day, traffic volumes and snowfall amounts, the average routes can take varying hours to complete one pass. The municipal equipment will continue back over these routes until the storm has stopped and these roads are clear of snow and ice. 3. Why does the plow not remove all of the snow from my road? The plows are designed to ride on "guides" (shoes) that raise the blade approximately 13 millimetres (0.5 inches) from the surface of the roadway. This is done to prevent damage to both the vehicle and infrastructure from raised manholes, catch basins or water valves. Once the street has been plowed and sanded, the interaction of the material and vehicular traffic is required to melt the remaining snow cover. Streets with low traffic volumes will therefore remain snow covered longer.
4. Why do the plows always push snow into my driveway?
For a resident this can be quite annoying, but unfortunately, it cannot be helped. The snow must be removed from the travelled portion of the road. When the Municipality receives a heavy snowfall, if possible, do not shovel your driveway until after the plow has gone by. If you must shovel, do not throw the snow out onto the roadway as you may create a hazard for another vehicle, and if an accident were to occur, you might be held liable. Section 7 - Winter Maintenance Season The winter maintenance season within which the Corporation of the Municipality of Bayham will perform winter highway maintenance commences on November 15th, 2015 and is completed March 25th, 2016 Section 8 - Winter Preparations
In the months prior to the start of the winter maintenance season, as identified in Section 7, the Corporation of the Municipality of Bayham undertakes the following tasks to prepare for the upcoming
winter season. 8.1 Prior to the Winter Season
Prior to the Winter Season the Municipality will: i. If required, prepare and call tenders for the supply of materials (salt, sand, liquid), replacement parts (for plows, solid and liquid application equipment), value added meteorological services (VAMS) and contract equipment (plow trucks, spreader trucks, combination units). ii. Conduct a mandatory training session for staff and contract operators where all policies, procedures, schedules, reporting procedures for callout, route maps, equipment training and
safety precautions will be discussed. Any issues resulting from the meeting with regard to the policies, procedures, schedules, reporting procedures for callout, route maps, equipment
training and safety precautions shall be resolved either at the meeting or prior to the winter season. iii. Train winter patrollers (or staff whose duties also include patrolling) on the route of representative roads to be patrolled between winter events, their duties during a winter event, recording keeping requirements and callout procedures and the anti-icing chemicals to be applied for the forecast weather conditions. iv. Inspect equipment to ensure proper working order. Schedule and complete any and all equipment repairs. 8.2 One Month Prior to the Winter Season
One month prior to the winter season the Corporation of the Municipality of Bayham will: i. Post the winter shift schedule in accordance with the municipality's collective agreement, if any. ii. Calibrate material application equipment.
iii. Allow operators (staff and contract) time to familiarize themselves with any new equipment, material application rates, material application equipment and their route (driving the route and noting obstacles along the route).
iv. Have a 50 % of the fleet ready to respond to a winter event. v. Have sufficient staff available to operate the fleet if conditions warrant a winter event response. 8.3 At the Start of the Winter Season At the start of the winter season the Municipality of Bayham will: i. Implement the winter shift schedule. ii. Begin patrolling representative roads in all maintenance classes. iii. Respond to winter events as per the winter operations plan. Section 9 - Winter Patrol
During the winter maintenance season, the Corporation of the Municipality of Bayham carries out a winter patrol on a route of representative roads, as per Appendix ‘D’ twice daily, seven days a week.
Between winter events a patrol of representative roads will occur during daylight hours and a second night patrol will be also be scheduled. The purpose of the patrol is to monitor and record weather and road conditions and mobilize winter maintenance operators and equipment should a winter event be
observed and a winter event response is required. On the approach of a winter event or during a winter event the route of representative roads may be modified, insofar as reasonably practicable, depending on the type and severity of winter event or the direction from which the storm approaches. Section 10 – Operations
The Corporation of the Municipality of Bayham adheres to the hours of service as set out in the Highway Traffic Act, Ontario Regulation 555/06. 10.1 Winter Materials Used Annually Table 6
Material 5 Year Average
Rock salt (NaCl) 1200 tonnes
Sand 1500 tonnes
Sand and salt mix* 3000 tonnes
Salt brine (NaCl) 60000 Liters
* Percentage of salt in sand/salt mix by weight 10% 10.2 Facilities
The Municipality provides winter maintenance services from the patrol yard listed below. The patrol yard has a front-end loader capable of loading the winter maintenance fleet with sand or salt.
Municipality of Bayham Public Works Yard 8354 Plank Rd Bayham, ON Equipment Storage Details: Nine bay pre-engineered steel building with a partially paved lot There is enough room in the bays to store 4 tandems, a loader, a grader, and the vac trailer. During winter months most of the equipment is stored indoors and seasonal equipment such as roadside grass cutters are stored at a different facility. Material Storage Details: All granular road construction material is stored outside. Salt and sand is
stored within the storage dome as outlined with the County of Elgin Salt Management Plan. 10.3 Communications
All winter maintenance vehicles are equipped with two-way communications (radios, cell phone, etc.). Municipal staff is responsible for reporting changing winter weather and/or road conditions as the
changes are observed. Spectrum Communications provides a call centre which serves as the main hub for in/outgoing calls from staff, emergency services and the general public. The Call Center: Can be reached by calling 519-866-5521and is manned by Spectrum Communications outside normal business hours. The Municipality of Bayham communicates important information to the public via the municipal website www.bayham.on.ca 10.4 Authority Operational decisions will be made by the Manager of Public Works or designate with the aid of
available forecasting, level of service policy, patrolling etc. However, it should be emphasized that decisions will be subjective and external input, whether in this plan or elsewhere, merely acts as an aid in determining if a call out of staff and equipment by the Manager of Public Works or designate. Section 11 - Decommissioning Winter Operations
After the winter season expires, the Corporation of the Municipality of Bayham ceases all winter highway maintenance operations and decommissions the remainder of the equipment providing weather forecasts warrant the decommissioning. Section 12 - Training The Corporation of the Municipality of Bayham provides winter operations training for all staff involved in the delivery of winter services. It is compulsory for the municipal staff to attend the training sessions. Current Winter Operations Trainings: i. Equipment Circle Check
ii. Equipment Calibration Record Keeping iii. Health & Safety iv. Winter Operations Section 13 - Record Keeping
Full and accurate completion of documentation, according to the applicable procedures, ensures that the Municipality is protected from liability by providing solid due diligence that procedures have been followed.
Staff, or the on-board data collection system, is responsible for keeping the following records:
i. CVOR Time Card ii. Materials Used iii. Route Plowed iv. Winter Patrol Diary v. Weather/RWIS Information vi. Equipment Calibration Records Section 14 - Monitoring and Updating The purpose of monitoring and updating is to provide a basis for continuous improvement of the Municipality of Bayham Winter Operations Plan and the winter maintenance policies, practices and
procedures of the Corporation of the Municipality of Bayham. The current winter maintenance policies, practices and procedures form the baseline or benchmark
upon which improvements can be made to improve winter operations and/or the use and management of road salt in the future.
The Corporation of the Municipality of Bayham plans to undertake continual improvements to ensure the most efficient and effective winter operations. At the end of the winter season, a meeting to review winter operations will be held with all winter operations staff to itemize all issues that arose during the winter season and discuss how these issues may be resolved. Prior to the start of the next winter season and with sufficient lead time to implement any changes, the Corporation of the Municipality of Bayham will train staff on the changes to equipment and/or winter maintenance policies, practices, and procedures.
Year over year performance measures will be used to determine whether the objectives of
the Municipality of Bayham Winter Operations Plan and/or winter maintenance policies, practices, and procedures have been met and
to identify areas for improvement. i. Monitoring the salt used:
Percentage change (+/-) in the total tonnes of salt purchased annually from the benchmark year Percentage of applications where discharge rates exceeded Percentage change (+/-) in the total tonnes of salt applied annually per system km per winter event
Calton
Vienna
Port Burwell
CALTON L
I
N
EPLANK RDLIGHT LI
N
ERICHMOND RDJACKSO
N
L
I
N
E
ELGIN COUNTY ROAD 55VIENNA LI
N
E
TUNNEL
L
I
N
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GLEN ERI
E
L
I
N
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E
L
I
N
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T
I
A
L
I
N
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LAMERS LINE
COYLE RDBROWN RDCHUTE LINEBOGUS RDWOODWORTH RDMITCHELL RDEDISON D
R
CHATHAM STCTR STDENNIS RDTEALL NEVILL RDJAMES LI
N
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ROBINSON STCK RDMCQUIG
G
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L
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CSINOS RDNORTH STLAKES
H
O
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L
I
N
ESOPER RDORCH LIN
E OWL CAGE RDTOLL GATE RDKey Map
µ
0 2 41
Kilometers
Plow Route 1 - 2021
Total Lane 106.3km BayhamCHATHAM STROBINSON STPITT S
TVICTORIA STWELLINGTON STBR
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T
ERIEUS STADDISON STSTRACHAN STELIZABETH STWATERLOO ST
LIBBYE AVE
BA
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B
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MalahideNorfolk0 0.5 10.25
Kilometers
Port Burwell
Eden
Calton
Corinth
Richmond
Straffordville PLANK RDEDEN LINETALBOT LINECALTON L
I
N
E
HERITAGE LINE
PRESSEY RD
COYLE RDJACKSON
L
I
N
ECULLODEN RDCARTER RDHAWKINS RD
RICHMOND RDBEST LINE HWY 19BROWNSVILLE RD
GREEN LINE
HWY 3
SPRINGER HILL RDSANDYTOWN RDCARSON LINECULLODEN L
INE
MAPLE GROVE LINEKESWICK RD
PIGRAM
L
INE
ELGIN COUNTY ROAD 55DEREHAM L
INE
LAMERS LINE
B
R
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D
W
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QUARTERBAYHAM NORFOLK BOUNDARY RDSOMERS RDELLIOTT RDTOLL GATE RDBURWELL RDMITCHELL RDOTTERGATE LINE RIDGE LINE VIENNA RDMURRAY RDCONC E ST
BALDWIN STCOLLEGE LINE
B
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HOWEY LINE
GLENCOLIN LINE
JOHN WISE LINE
BOGUS RDLOWRIE
L
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GREGSON RDSI
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SCHAFFER RDC
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GARNER RDCHALET LIN
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BEATTIE RDTLINE RD
DENNIS RDJAMES LI
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SIMCOE ST
BAL
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BALDWIN LINE
PEARL ST
BEECH BLVDOWL CAGE RDBROWNSVILLE RD
SPRINGER HILL RDHAWKINS RD
SANDYTOWN RDBEST LINE
TOLL GATE RDSOMERS RDMITCHELL RDKey Map
µ0 2 41
Kilometers
Plow Route 2 - 2021
Total Lane 105.8km
BayhamMalahide Norfolk
Calton
Vienna
Straffordville
PLANK RDRICHMOND RDCALTON LINE
VIENNA L
I
N
E
JACKSON
L
I
N
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LIGHT LIN
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NOVA SC
O
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I
A
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BROWN RDBOGUS RDMITCHELL RDWOODWORTH RDCLARKE RDGREGSON RDEDISON DRTUNNEL LI
N
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CHUTE LINE
CTR STBEATTIE RDDENNIS RDTEALL NEVILL RDJAMES LI
N
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CHAPEL ST
GLEN ERI
E
L
I
N
E SANDYTOWN RDCK RDJOHN WISE LINE
MAIN ST
FULTON ST
MCQUIG
G
A
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I
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3RD ST
SOPER RDORCH LIN
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WATE
R
S
T
CHESTNUT STMITCHELL RDKey Map
µ
0 2 41
Kilometers
Plow Route 3 - 2021
Total Lane 79.8km
Bayham
MalahideNorfolkCTR STEDISON
DR
FULTON ST ELM ST
ANN ST
PLANK RDUNION STCHAPEL STOAK ST
PEARL ST
CHESTNUT ST
PINE
ST
QUEEN ST
OTTER
S
TOAK ST
0 200 400100
Meters
Vienna
Vienna
Port Burwell PLANK RDLIGHT LIN
E
CALTON
L
I
N
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ELGIN COUNTY ROAD 55JACKSON
L
I
N
E
TUNNEL
L
I
N
E
GLEN ERI
E
L
I
N
E TOLL GATE RDLK SHOR
E
L
I
N
E GODBY RDCLARKE RDBROWN RDCHUTE LINE COYLE RDBOGUS RDVIENNA L
I
N
EMITCHELL RDEDISON DRCHATHAM STCTR STTEALL NEVILL RDLAMERS LINECHAPEL ST
STAFFORD RDROBINSON STCK RDPITT ST
SIDER
D
L
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DONO
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D
FULTON ST
NOVA SCOTIA LINECSINOS RDSOPER RDORCH LIN
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WATE
R
S
T OWL CAGE RDNEWTON ST
CHESTNUT ST
Key Map
µ0 1,300 2,600 3,900650
Meters
Plow Route 4 - 2021
Total Lane 86.7km Bayham
MalahideNorfolk
Eden
Straffordville PLANK RDN RDCOYLE RDEDEN LINE
JACKSON
L
I
N
E
HERITAGE LINE OLD N RDTOLL GATE RDGOSHEN RDTALBOT LINESANDYTOWN RDHWY 19SI
D
E
R
D
C
A
R
S
O
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CARSON LINE
LAMERS LINE
MAPLE GROVE LINE
C
O
U
N
T
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D
3
0
N
O
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F
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ELGIN COUNTY ROAD 55O
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BEST LINE
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AREA 1 PORT BURW ELL STREETS • Addiso n Street (No va Sco tia – Libbye) • Bo dswo rth Lane • Bro ck Street • Burwell Street • Co wper Street • Elizabeth Street • Erieus Street • Fay Street • Hannah Street • Ho mer Street • Ho ward Street (to Submariners W ay) • Hurley Street • Libbye Avenue • Libbye Street • McNeil Co urt• Milto n Street • Newto n Street • Pitt Street • Sh akespeare Street • So uth ey Street • Strach an Street • Tennyso n Street • Victo ria Street (Pitt to W ellingto n) • W aterlo o Street • W illiam Street • W ilso n Lane
PORT BURW ELL PARKING LOTS • Fire Hall – No va Sco tia Line • Library Parking – 21 Pitt Street • Marine Museum Parking Lo t • Pump Statio ns (Bro ck and Unio n) • Sewage Treatment Plant – 1 Ch ath am Street • Ro binso n St Parking Lo ts• W astewater Treatment Plant• Base o f Pitt St • Ch ath am St. Lo t• No va Sco tia Line Park
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AR EA 2 VIENNA STR EETS • Ann Stre e t • Ce ntre Stre e t (North of Fulton Only) • Ch ape l Stre e t (to top of th e h ill) • Ch e stnut Stre e t • Ed ison Stre e t • Elm Stre e t • Front Stre e t • King Stre e t • North Stre e t • Oak Stre e t • Otte r Stre e t • Pe arl Stre e t • Pine Stre e t • Que e n Stre e t • Snow Stre e t • Union Stre e t • Walnut Stre e t
VIENNA PAR KING LOTS • Com m unity Ce ntre • Pum p Station # 6, 54 Front St.
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AREA 3 STRAFFO RDVILLE STREETS • Alward Street • Arth ur Street • CPR Laneway (to dead end) • Donnelly Street • Duke Street • East Street • Elgin Street • Fifth Street • First Street • Fourth Street • Garner Road (Heritage to W ardwalk) • Garnh am Street • Hesch Street • Main Street • O ld Ch apel Street • Second Street • Sh ort Street • Th ird Street • W ardwalk Line • W est Street
STAFFO RDVILLE PARKING LO TS • Fireh all • Lib rary/Pum p Station #2 • Pum ping Station (8971 Plank Road• SCC
9352 Garner Rd. and 56826 Heritage Line) • Straffordville Com m unity Centre All Entrances & Sidewalks
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RICHMOND PARKING LOT • Richmond Wa ter Trea tment Pla nt -9190 Richmond Rd.
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RICHMOND PARKING LOT • Richmond Water Treatment Plant -9190 Richmond Rd .
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1
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED DRAFT PLAN OF SUBDIVISION
APPLICATION (APPROVAL AUTHORITY COUNTY OF ELGIN,
FILE NUMBER 34T-BY2101) AND ZONING BY-LAW
AMENDMENT, IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 1985763 ONTARIO INC.
LOCATED AT: CONCESSION NTR, PT LOT 123; RP
11R8413 PT PART 1; AND, RP 11R8705, PART 3,
8341 SANDYTOWN ROAD, STRAFFORDVILLE
TAKE NOTICE that the Municipality of Bayham has received a request from the County of Elgin (the approval authority for Plan of Subdivision approvals for the Municipality of Bayham) to hold a public meeting regarding a complete application for Draft Plan of Subdivision Application (file number 34T-BY2101) submitted by Andrew Gilvesy of CJDL Engineering on behalf of 1985763 Ontario Inc.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, November 18, 2021 at 7:30 p.m. to receive public comment for a proposed Draft Plan of Subdivision Application under Section 51 of the Planning Act, R.S.O. 1990, as amended. Please reference the regular Agenda on the municipal website for the electronic meeting link to YouTube to view the meeting. If you wish to participate in the virtual public
meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting.
THE PURPOSE OF THIS MEETING is to inform the public of the nature of the Draft Plan of Subdivision proposal, to invite public input and to answer questions regarding the application.
THE PURPOSE AND EFFECT of this Draft Plan of Subdivision will be to divide the subject parcel of land into: thirty-nine (39) single detached residential lots, to be developed in two phases (Phase One 13 lots; Phase Two 26 lots); one storm water management block; one sanitary pumping station block; and one road widening block. The proposed lots/blocks will be accessed by two new local streets with access to Sandytown Rd and Stewart Road. The residential lots will be serviced by municipal sanitary sewage disposal system, including a proposed sanitary sewer pumping station, and private on-site
water services (wells). The subject lands are designated ‘Residential’ in the Municipality of Bayham Official Plan and are zoned Holding Village Residential 1 (R1(h2)) in the Municipality of Bayham Zoning By-law No. Z456-2003.
The purpose and effect of the proposed Zoning By-law Amendment is to remove the Holding Provision (h2) by way of subdivision agreement between the applicant and the Municipality.
ANY PERSON may attend the virtual public meeting and/or make a written or verbal representation in support of or in opposition to the proposed Draft Plan of Subdivision. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting.
When possible, please consider utilizing written correspondence. Written comments are to be
submitted on or before Tuesday, November 9, 2021 to: munderhill@bayham.on.ca and
npasato@elgin.ca or at the municipal office.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled to appeal the decision of Elgin County to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the decision to adopt the proposed draft plan of subdivision, you must make a written request to the County of Elgin, c/o Nancy Pasato, Manager of Planning, at 519-631-1460 Ext 126 or npasato@elgin.ca or visit the County website at https://www.elgincounty.ca. The County Office is located at 450 Sunset Drive, St. Thomas, ON, N5R 5V1.
FOR ADDITIONAL INFORMATION about this matter, including information about preserving your appeal rights, contact the Municipal Office (contact information below) or Elgin County (contact information above).
2
The application was accompanied by the following studies/reports:
Planning Rationale Report prepared by Elder Plans Inc., dated August 2021.
Archeological Assessment, Stage 1 & 2 and supporting documents prepared by Wood Environment & Infrastructure Solutions, dated November 19, 2020.
Traffic Impact Study prepared by Paradigm Transportation Solutions Limited, dated August 2021.
Hydrological Assessment prepared by Wilson Associates Limited, dated January 21, 2021.
Preliminary Functional Servicing and Storm Water Management Report prepared by CJDL Limited, dated September 17, 2021.
Dated at the Municipality of Bayham this 28th day of October 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
3
Proposed Draft Plan of Subdivision (copy; size reduced from original)
OPA No. 27
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
OFFICIAL PLAN AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: MUNICIPALITY OF BAYHAM
TAKE NOTICE that the Municipality of Bayham Staff is recommending that the Municipality initiate a Municipal wide application for an Official Plan Amendment – OPA No. 27.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, December 2nd, 2021 at 7:30 p.m. to consider a proposed Official Plan Amendment under Section 17 of the Planning Act. Please reference the subject Agenda on
the municipal website for the electronic meeting link to view the meeting on the municipal YouTube
Channel. If you wish to participate in the virtual public meeting, you must register with the Planning
Coordinator a minimum 48 hours prior to the meeting.
THE PURPOSE of the Official Plan Amendment is to amend Section 4.2.1.4 a) by revising the text to remove requirement for an Agreement be entered into between the developer and the municipality for cost apportionment for future extension of municipal water services; and, to revise requirement for the applicant/developer to provide detailed engineering plans considering future municipal water services for the subject lands and connection(s) to municipal water services for draft plan of subdivision or condominium applications.
THE EFFECT of this Official Plan Amendment will be to revise policy criteria to allow subdivision development in the Village of Straffordville and the Hamlet of Eden on municipal sanitary services and private on-site water services without requiring agreement for cost apportionment for future municipal services.
ANY PERSON may attend the virtual public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning virtual meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting regarding land use planning applications. When possible, please
consider utilizing written correspondence submitted to the undersigned by 4:30 p.m. on the
public meeting date – December 2, 2021.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal (OLT).
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal (OLT) unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed Official Plan Amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 10th DAY OF NOVEMBER 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: WAYNE ANDERSON AND PATTI SMITH,
9743 PLANK ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an electronic virtual public meeting on Thursday, December 2, 2021 at 7:30 p.m. to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. Please reference the subject Agenda on the municipal
website for the electronic meeting link to view the meeting on the municipal YouTube Channel. If you wish
to participate in the virtual public meeting, you must register with the Planning Coordinator a minimum 48
hours prior to the meeting.
THE PURPOSE of this By-law is an amendment to change the zoning regulations on a 4,006 m2 (1 acre) parcel of land in the site-specific Estate Residential (ER-9) Zone to a modified site-specific Estate Residential (ER-9) Zone, to permit maximum accessory building floor area of 207 m2 (2,228 ft2) whereas 55 m2 (592 ft2) is the permitted maximum in Zoning By-law Z456-2003. The subject lands are located on the north side of Plank Road, north of 5th Street, known as 9743 Plank Road.
THE EFFECT of this By-law will be to permit a 26.7 m2 (287 ft2) enlargement of an existing oversized accessory building, where previous Zoning By-law Amendment (application Z702-2020) and Minor Variance (application A-05/20) permitted combined maximum accessory building floor area of 187 m2 (2,012.8 ft2) and accessory building location in the front yard and closer to the front of the lot than the dwelling for accessory residential use.
ANY PERSON may attend the virtual public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. *** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings remain open to public comment. Please be advised that equal consideration is given to all written and oral presentations provided to the municipality at a public meeting regarding land use planning applications. When possible please consider utilizing written
correspondence to the undersigned.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 10th day of November 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Virtual Meeting Minutes of October 6, 2021
Approved November 3, 2021
The Board of Directors Meeting was held via videoconference, on Wednesday, October 6, 2021
pursuant to section C.9, of the LPRCA’s Administrative By-Law.
Members in attendance:
Michael Columbus, Chair Norfolk County
John Scholten, Vice-Chair Township of Norwich
Dave Beres Town of Tillsonburg
Robert Chambers County of Brant
Kristal Chopp Norfolk County
Valerie Donnell Municipality of Bayham/Township of Malahide
Ken Hewitt Haldimand County
Tom Masschaele Norfolk County
Stewart Patterson Haldimand County
Ian Rabbitts Norfolk County
Peter Ypma Township of South-West Oxford
Regrets: None
Staff in attendance:
Judy Maxwell, General Manager
Leigh-Anne Mauthe, Interim Manager of Watershed Services
Zachary Cox, Marketing Coordinator
Dana McLachlan, Executive Assistant
*K. Hewitt joined the meeting at 6:40 p.m.
1. Welcome and Call to Order
The chair called the meeting to order at 6:30 p.m., Wednesday, October 6, 2021.
2. Additional Agenda Items
There were no additional agenda items.
3. Declaration of Conflicts of Interest
None were declared.
4. Minutes of the Previous Meeting
a) Board of Directors Meeting September 1 , 2021
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 2 -
There were no questions or comments.
A-100/21
Moved by P. Ypma
Seconded by T. Masschaele
That the minutes of the LPRCA Board of Directors Meeting held September 1, 2021 be
adopted as circulated.
CARRIED
5. Business Arising
There was no business arising from the previous minutes
6. Review of Committee Minutes
a) Backus Museum Committee – June 14, 2021
There were no questions or comments.
A-101/21
Moved by J. Scholten
Seconded by S. Patterson
That the minutes of the Backus Museum Committee’s meeting of June 14, 2021 be
approved as circulated.
CARRIED
b) Lee Brown Marsh Management Committee – July 23, 2021
There were no questions or comments.
A-102/21
Moved by V. Donnell
Seconded by T. Masschaele
That the minutes of the Lee Brown Marsh Management Committee’s meeting of March
12,2021 be approved as circulated.
CARRIED
c) Audit and Finance Committee – July 26, 2021
There were no questions or comments.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 3 -
A-103/21
Moved by D. Beres
Seconded by I. Rabbitts
That the minutes of the Audit and Finance Committee’s meeting of July 26,2021 be
approved as circulated.
CARRIED
d) Draft Audit and Finance Committee – October 4, 2021
Audit and Finance Committee Chair, Dave Beres, reviewed the committee’s decision to
invest $1 million in Principal Protected Notes (PPN) based on the TSX Bank Index with
CIBC Wealth Management as an alternative to Guaranteed Investment Certificates
(GIC). The purpose of the PPN’s is to generate greater rates than GICs and the
principal is protected.
The Audit and Finance Committee directed staff to prepare the 2022 budget with a
target 2.5% increase to the blended municipal levy.
A-104/21
Moved by T. Masschaele
Seconded by D. Beres
That the minutes of the Audit and Finance Committee’s meeting of held October 4,
2021 be adopted as circulated.
CARRIED
7. Correspondence
There was no correspondence for review.
Ken Hewitt arrived at 6:40 p.m.
8. Development Applications
a) Staff Approved applications
Twenty applications were approved through the General Manager’s delegated authority
in the past month. LPRCA-159/21, LPRCA-170/21, LPRCA-187/21, LPRCA-195/21,
LPRCA-198/21, LPRCA-199/21, LPRCA-200/21, LPRCA-202/21, LPRCA-204/21,
LPRCA-205/21, LPRCA-206/21, LPRCA-208/21, LPRCA-210/21, LPRCA-211/21,
LPRCA-212/21, LPRCA-213/21, LPRCA-214/21, LPRCA-215/21, LPRCA-216/21, and
LPRCA-217/21.
All of the staff approved applications met the requirements as set out in Section 28 of
the Conservation Authorities Act.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 4 -
A-105/21
Moved by P. Ypma
Seconded by R. Chambers
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated September 28, 2021 as information.
CARRIED
b) New applications
The Planning Department staff recommended two applications for approval. The
applications consisted of one new residential structure and one trail crossing.
A-106/21
Moved by T. Masschaele
Seconded by K. Chopp
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-186/21
LPRCA-224/21
B. That the designated officers of LPRCA be authorized to complete the
approval process for this Development Application, as far as it relates to
LPRCA’s mandate and related Regulations.
CARRIED
9. New Business
a) General Manager’s Report
The General Manager provided an overview of operations this past month.
The Lee Brown Marsh Management Committee held a meeting and virtual scholarship
presentation on September 15th. The three scholarship recipients received
congratulations from the committee members and will receive their cheques for $1,000
each by mail.
Staff met with Norfolk County staff to discuss the dam structures and the 10-year
forecast of estimated studies and repair costs. The 10-year forecast will be included in
the LPRCA 2022 budget discussions.
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 5 -
A rainfall warning was issued for September 22nd and 23rd with parts of the watershed
received 35 mm to 90 mm of rain. The warning was cancelled on September 27th. The
recent rainfall this past weekend was unanticipated and therefore no warning had been
issued. Parts of the watershed received 50 mm to 60 mm of rain.
The Port Rowan Lake Erie Gauge is offline and staff are working to repair it. The
Haldimand gauge is back online after relocating it to Townsend.
A-107/21
Moved by I. Rabbitts
Seconded by K. Chopp
That the LPRCA Board of Directors receives the General Manager’s Report for
September 2021 as information.
CARRIED
b) Lee Brown Marsh Management Committee Membership
Kim Brown retired from his position as the LPRCA Marsh Manager this summer after
over 30 years of service.
The Lee Brown Marsh Management Committee met in July to discuss the membership
vacancy left by Trevor Brown. The committee recommended Mr. Brown as its newest
member as he brings a wealth of history and knowledge about the Marsh to the position
A-108/21
Moved by K. Hewitt
Seconded by T. Masschaele
THAT the LPRCA Board of Directors confirms the appointment of Kim Brown as a
permanent member of the Lee Brown Marsh Management Committee to fill the recent
vacancy resulting from the resignation of Trevor Brown.
CARRIED
c) CA Act Programs and Services Inventory and Transition Plan
As an update to the report, the province has released the Phase 1 Regulations under
the Conservation Authorities Act.
Some deadlines have been revised although the transition plan, which must include a
timeline for the Authority to meet the requirements for the first and second phases of the
transition period, is unchanged and must be completed by December 31, 2021. The
transition plan must also be submitted to the Ministry and to each municipality within the
Authority’s watershed, and publicly posted by the December 31st deadline. The
FULL AUTHORITY COMMITTEE MEMBERS
Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell,
Ken Hewitt, Tom Masschaele, Stewart Patterson, Ian Rabbitts, John Scholten, Peter Ypma
- 6 -
transition completion has been extended from the 2023 budget to the 2024 budget.
Staff will prepare a detailed report on requirements and timelines to be presented at a
later date.
A-109/21
Moved by V. Donnell
Seconded by P. Ypma
THAT the LPRCA Board of Directors receives the CA Act Programs and Services
Inventory and Transition Plan report as information.
CARRIED
11. Adjournment
The Chair adjourned the meeting at 6:50 p.m.
_______________________________ ________________________________
Michael Columbus Judy Maxwell
Chair General Manager/Secretary-Treasurer
/dm
MEMO
Date: November 03, 2021
To: Municipal Partners, Southwestern Public Health Region
Re: Change to Service Model
Dear Colleagues,
Southwestern Public Health is proud to have responded to hundreds of emails and thousands of phone
calls with quality COVID-19 related information over the past 19 months. We’ve provided excellent service
to partners and the public over the course of the pandemic.
Due to our current health human resources capacity, and our current focus on delivering COVID-19
vaccines to those eligible for third doses and children ages 5 – 11 (following Health Canada approval), we
can no longer respond to every phone call and email we receive.
Starting next week, the priority and primary focus of our COVID-19 Response Centre (1-800-922-0096 x 9)
will be COVID-19 case and contact management and vaccine booking appointments. Should you or any of
your colleagues require assistance, please consider the following resources:
• For current information on COVID-19 vaccine eligibility, safety, bookings, and mass vaccination
clinics in the SWPH region, please visit www.swpublichealth.ca/covid19vaccine
• If you have been tested for COVID-19 and are looking for test results, please visit the provincial
test results portal to access your test results with your Ontario health card number. If you don’t
have a health card or internet access, call the Assessment Centre where you were tested. See our
Self-Isolation Order if you are a confirmed case or a high-risk contact of a case. You can also
review our self-isolation fact sheet.
• To obtain your digital vaccine certificate with QR code, visit the Ministry of Health, or contact the
Provincial Vaccine Contact Centre at 1-833-943-3900. Have your Ontario health card ready.
• To learn more about the current rules and restrictions based on Ontario’s Reopening Plan, visit
https://www.ontario.ca/page/reopening-ontario or call 1-888-444-3659.
• As previously articulated, people will be instructed to contact local municipal by-law office or
police services for enforcement of the Reopening Ontario Act
• Please visit our SWPH website for resources for workplaces and employers or visit the Ontario
Ministry of Labour, Training and Skills Development website for COVID-19 and workplace health
and safety information.
• If you are looking for free rapid testing kits, please check with your local Chamber of Commerce.
We would appreciate it if you could circulate this information broadly across your organization as well as
to the public as you see appropriate. With your support, we can direct people to the best source of
information as quickly as possible.
Thank you for your ongoing support as we enter the final leg of the COVID-19 vaccination marathon.
Sincerely,
Derek McDonald
Director, Corporate Services & Human Resources
November 8, 2021
Re: Item for Discussion – Request for Action Related to “Renovictions” (Councillor, C. Wilson)
At its meeting of October 20, 2021, the Council of the Corporation of the Town of Bracebridge ratified motion 21-GC-251, regarding Request for Action Related to “Renovictions”, as follows:
“WHEREAS “Renovictions” happen when a landlord evicts a tenant by claiming they will complete major renovations (or demolish the unit or convert it to commercial use);
AND WHEREAS Citizens and communities are hurt by these unscrupulous practices which can and does directly impact the affordable housing crisis, as well as inflict damage (both financially and mentally) particularly on our most vulnerable citizens;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of
Bracebridge request that the Government of Ontario take additional and meaningful steps to address the ever-increasing problem of “Renovictions” in The Province of Ontario;
AND FURTHER THAT this resolution be sent to other Municipalities in Ontario for their consideration and endorsement.”
In accordance with Council’s direction, I am forwarding you a copy of the resolution for you reference.
Please do not hesitate to contact me if I can provide any additional clarification in this regard.
Yours truly,
Lori McDonald
Director of Corporate Services/Clerk
LAKE
OF BAYS
T 705-635-2272
TF 1-877-566-0005
F 705-635-2132
TOWNSHIP OF LAKE OF BAYS
1012 Dwight Beach Rd
Dwight, ON POA lHO
• • MUSKOKA •
November 9, 2021
Via email: mbarnier@adelaidemetcalfe. on. ca
Township of Adelaide Metcalfe
Attention: Mike Barnier, Manager of Legislative Services/Clerk
2340 Egremont Drive ·
Strathroy, ON N7G 3H6
Dear Mr. Barnier:
RE: Correspondence -Resolution requesting Support for Federal and Provincial
Funding of Rural Infrastructure Projects
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be
advised that the above-noted correspondence was presented at the last regularly scheduled
meeting on November 9, 2021, and the following resolution was passed:
"Resolution #7{b)/11/09/21
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake
of Bays hereby receives the correspondence from Mike Barnier, Manager of
Legislative Services/Clerk for the Township of Adelaide Metcalfe and supports
their request for the Federal and Provincial Government to provide more funding
to rural municipalities to support infrastructure projects related to major bridge
and culvert replacements, dated September 13, 2021.
AND FURTHER THAT this resolution be forwarded to the Premier of Ontario,
Provincial Minister of Finance, Federal Finance Minister, AMO, and all Ontario
municipalities.
Carried."
Sincerely,
C~k~ M.A., GMO, AOMC,
Director of Corporate Services/Clerk.
CS/cw
Copy to: Hon. Doug Ford, Premier of Ontario
Hon. Peter Bethlenfalvy, Provincial Minister of Finance
Hon. Chrystia Freeland, Deputy Prime Minister and Minister of Finance
Association of Municipalities of Ontario
All Ontario Municipalities
. ' ' . ' •r-r:.-m
100 LAKES TO EXPLORE · / J•··¾ -,.,,;~J'I
•
LAKE
OF BAYS
• • MUSKOKA •
November 9, 2021
T 705-635-2272
TF 1-877-566-0005
F 705-635-2132
TOWNSHIP OF LAKE OF BAYS
1012 Dwight Beach Rd
Dwight, ON POA 1H0
Via email: Christine.Miller@smdhu.org
Simcoe Muskoka District Health Unit
Attention: Anita Dubeau, Chair, Board of Health
15 Sperling Drive
Barrie, ON L4M 6K9
Dear Ms. Dubeau:
RE: Correspondence -Request for Additional COVID-19 Funding
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be
advised that the above-noted correspondence was presented at the last regularly scheduled
meeting on November 9, 2021, and the following resolution was passed:
"Resolution #7(c)/11/09/21
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake
of Bays hereby receives the correspondence from Anita Dubeau, Chair, Board
of Health, for the Simcoe Muskoka District Health Unit and supports their
request to Minister Christine Elliott for additional COVID-19 funding, dated
October 21, 2021;
AND FURTHER THAT this resolution be forwarded to the Minister of Health and
Long-Term Care and to all Ontario municipalities.
Carried."
Sincerely,
Ca~s&M.A., GMO, AOMC,
Director of Corporate Services/Clerk.
CS/cw
Copy to: Hon. Christine Elliott, Minister of Health and Long-Term Care
All Ontario Municipalities
October 21, 2021
Honourable Christine Elliott
Ministry of Health
777 Bay Street, 5th Floor
Toronto, ON M7A 2J3
Dear Minister Elliott:
On behalf of the Board of Health for the Simcoe Muskoka District Health Unit (SMDHU), I commend the
strong progress being made in bringing COVID-19 under control through the public health measures and
the vaccination campaign directed by the provincial government of Ontario. We continue to work
collectively to complete the “final mile” of vaccination of the population while simultaneously
continuing all activities of COVID-19 surveillance and case management/contact tracing.
The COVID-19 work has required an unprecedented quantity of resources, particularly human resources.
Accordingly, boards of health have had to significantly augment their staffing specifically for the Mass
Immunization Clinics. Salaries and related expenses of this greatly enhanced workforce (including
transportation, supplies and equipment) have only been partially managed by the funding received from
the province on July 22, 2021. SMDHU only received 42% of its COVID-19 funding request and costs to
date have far exceeded that funding. To add to 2021 cash flow pressures, SMDHU would require the
hiring of nursing and administrative staff to implement the provincially mandated vaccine clinics for 5–
11-year-olds in Simcoe County and the District of Muskoka as well as implement the “booster” clinics for
specific populations. With no immediate COVID-19 funding, these pressures for the end of 2021
compound finance issues for SMDHU and will potentially impede our ability to finance the human
resources required.
The SMDHU Board of Health via management staff have been in active communication with Ministry of
Health staff specifically related to the one-time funding COVID-19 requests. Unfortunately, the Board of
Health experienced cash flow issues in July due to the lack of COVID-19 funding from the Ministry of
Health to the point, that the Board was forced to seek approval from its four obligated municipalities to
borrow from a bank up to $5M to cover salaries and expenses for COVID-19 activities. SMDHU also
sought and received from the Ministry of Health an advance in funding for the Ministry portion of the
cost-shared budget to ensure that payroll commitments and the payment of vaccination expenses could
be met. On October 20, 2021, the Board of Health approved a motion requesting that boards of health
immediately receive the COVID-19 Extraordinary Costs and COVID-19 Vaccine Extraordinary Costs
funding as articulated in SMDHU’s Q2 financial statement and that the Ministry of Health commit in
writing to:
(1) extend COVID-19 funding in 2022;
(2) establish funding in 2022 for public health recovery activities; and,
(3) increase provincial funding for public health base budgets proportional to the municipal levy
increase needed in 2022 to maintain capacity for public health program delivery.
The financial pressure from not having access to the required amount of COVID-19 funding from the
province, with the simultaneous requirement to respond to the pandemic through surveillance, case
and contact management, outbreak response, education and enforcement of the changing
requirements of the Reopening Ontario (A Flexible Response to COVID-19) Act, and the vaccination of
the population has placed the Board in a precarious financial situation. If there is not sufficient funding
from the province, there is also a sizeable risk that SMDHU will have a large year-end deficit moving into
2022 based on 2021 COVID-19 expenses that may require a large municipal levy increase to eliminate
the deficit and to address the response needs in 2022.
For these reasons the SMDHU Board of Health urges the provincial government to approve and
immediately flow the amount required by each health unit of one-time COVID-19 Extraordinary Costs
and COVID-19 Vaccine Program Extraordinary Costs.
Thank you for considering this urgent matter.
Sincerely,
ORIGINAL Signed By:
Anita Dubeau
Chair, Board of Health
AD:CG:cm
cc: Ontario Boards of Health
MPPs of Simcoe Muskoka
City of Barrie Mayor and Council
City of Orillia Mayor and Council
The District Municipality of Muskoka District Chair and Council
County of Simcoe Warden and Council
Dr. Kieran Moore, Ontario Chief Medical Officer of Health
Loretta Ryan, Executive Director, Association of Local Public Health Agencies
Graydon Smith, President, Association of Municipalities of Ontario
November 3, 2021
Request to the Municipality of Bayham Council for approval to erect and maintain a community outdoor
ice-skating rink for the 2021 – 2022 winter season
Mr. Mayor, Deputy Mayor and Councillors of Wards 1, 2 & 3,
As the Volunteer Coordinator of the Straffordville community outdoor ice-skating rink for public skating
use in conjunction with the Straffordville Hall Foundation, do seek approval to once again locate, erect
and maintain an outdoor rink on the concrete pad to the south of the Community Centre for the 2021 –
2022 winter season.
We plan to sweep the area to remove any debris in preparation to erect the rink framing kit on the pad
and to erect the 2X8 pressure treated wooden frame supported by sand bags around the perimeter.
Making it ready to accept a liner and the initial flooding when appropriate and sustained cold, ice
making temperatures arrive. We hope to reuse the plastic liner with a few repairs to it, from the last
time the rink was erected. However, if this can’t be successfully achieved, we will purchase a new liner.
Be advised that any costs for materials each season have been and continue to be funded through the
generosity of some local businesses, who recognize and support the idea of having an outdoor ice-
skating rink for use by the families and children of Bayham. We never look for any financial support from
the Municipality of Bayham.
I have reached out to the Fire Chief Baranik by email on November 29th (waiting for a reply as of yet) and
to Ed Roloson, Water/Wastewater Manager who has indicated his support and has no issues with water
requirements for this initiative. I have also contacted Bayham Fire Station 2 Chief Perry Grant by phone,
he has also indicated his support along with any station 2 volunteer firefighters who wish to assist.
Looking forward to council’s approval once again. Should you have any questions, please contact me.
Thank you,
Ken Andrews
SHF Founding Member
Volunteer Coordinator
Cell: (519) 983-3829
e-mail: kandrews6644@yahoo.ca
November 5th, 2021 Thomas Thayer, MSc, CMO (sent via email to tthayer@bayham.on.ca) Chief Administrative Officer/Clerk Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 Josh Brick (sent via email to jbrick@town.aylmer.on.ca) Director of Corporate/Legislative Services Town of Aylmer, 46 Talbot Street West, Aylmer, ON N5H 1J7 Hello Josh and Thomas,
Re: Possible Development Approvals Shared Service/Electronic Processing
Business Plan
The purpose of this letter is to seek your Council’s willingness to collaboratively explore
a “Development Approvals Shared Service Business Plan and Electronic Processing”
through the Province’s Municipal Modernization Program – Intake 2. This would entail the development of a “shared building, planning, and by-law enforcement service”. Before we can begin this project, Malahide’s Council wishes to know that at least one, or better, both Councils for Aylmer and Bayham are interested in such an initiative. Please note that there would be no costs expected to be covered by either Bayham or Aylmer. As such, it would be appreciated if your respective Councils could consider this proposal at its next available meeting and provide its willingness, by way of Council resolution, to pursue this opportunity. Respectfully, Adam Betteridge, MCIP, RPP Chief Administrative Officer, Township of Malahide 519-773-5344x223 abetteridge@malahide.ca cc: Andy Grozelle, Chief Administrative Officer, Town of Aylmer Allison Adams, Manager of Legislative Services/Clerk, Twp. of Malahide
Long Point Region Conservation Authority
4 Elm St., Tillsonburg, Ontario N4G 0C4
519-842-4242 or 1-888-231-5408 ˖ Fax 519-842-7123
Email: conservation@lprca.on.ca ˖ www.lprca.on.ca
November 12, 2021 File:1.4.5.1
Thomas Thayer, CAO/Clerk
tthayer@bayham.on.ca
Re: 30-Day Notice to Affected Municipalities – 2022 Draft LPRCA Budget
Dear Mr. Thayer,
The Board of Directors budget meeting was held on Wednesday, November 10th, the Draft 2022
LPRCA Operating and Capital Budgets were recommended to be circulated to member municipalities
for review and comment. The proposed overall increase for the municipal levy is $44,015 or 2.13%
versus last year’s increase of 1.51%. The overall municipal support requested for the 2022 operating
budget of $4,797,561 is $1,724,259 representing a change in the general levy of 2.2% or $37,315.
The overall municipal support requested for the 2022 capital budget of $511,250 is $381,700
representing a change in the general levy of 1.79% or $6,700. Specifics for each municipality can be
found in attachment 4.
Ontario Regulation 139/96 calls for a 30-day notice to affected municipal partners in order for them to
consider and provide comment regarding the draft budget. The Regulation also requires that the
notice be accompanied by the financial information used to determine that levy. As such, please find
attached the following information on LPRCA’s budgets for its member municipalities:
1. 2022 Draft Consolidated Budget Summary
2. 2022 Statement of Operations
3. LPRCA Draft 2022 Municipal Levy - Consolidated
4. Five Year Summary by Municipality of Levy Apportioned by CVA %
LPRCA is requesting any comment regarding the Draft 2022 Budget to be forwarded to this office no
later than noon Wednesday, December 15th, 2021.
The weighted vote for the Final 2022 LPRCA Budget will take place the evening of Wednesday,
January 5th, 2022 as part of the regular meeting of the LPRCA Board of Directors.
If your officials request a presentation of the Draft 2022 budget, we would be pleased to present at
your Councils earliest convenience on behalf of the LPRCA Board of Directors. If you have any
questions or need further information, please contact Aaron LeDuc, Manager of Corporate Services at
aleduc@lprca.on.ca or 519-842-4242, ext. 224.
Sincerely,
Judy Maxwell
General Manager
cc. Lorne James, Treasurer
Brenda Gibbons, Deputy Clerk
2019 2020 2021 2021 2022
Actual Actual Sept 30 YTD Budget Draft Budget
$$$$$$%
Total Operating Expenditures 4,738,517 3,867,829 3,255,325 4,421,734 4,797,561 375,827 8.5%90.4%
Total Capital Expenditures *269,000 349,326 206,521 615,000 511,250 (103,750) (16.9%)9.6%
Total Expenditures 5,007,517 4,217,155 3,461,846 5,036,734 5,308,811 272,077 5.40%100.0%
SOURCES OF REVENUE
Municipal Levy - Operating 1,607,452 1,644,960 1,265,208 1,686,943 1,724,259 37,315 2.21%32.5%
Municipal Levy - Capital 269,000 349,326 368,550 375,000 381,700 6,700 1.79%7.2%
Municipal Levy - Total 1,876,452 1,994,286 1,633,758 2,061,943 2,105,959 44,015 2.13%39.67%
Municipal Levy - Special Norfolk 225,000 - (225,000) -100.00%0.0%
Total Municipal Levy 1,876,452 1,994,286 1,633,758 2,286,943 2,105,959 (180,985) -7.91%39.7%
Provincial Funding 522,587 222,984 34,060 23,225 29,160 5,935 25.6%0.5%
MNR Grant 35,229 35,229 35,229 35,229 35,229 - 0.0%0.7%
MNR WECI & Municipal Funding 47,196 39,785 - 10,000 - (10,000) (100.0%)0.0%
Federal Funding 129,461 108,445 14,430 11,046 11,866 820 7.4%0.2%
User Fees 2,146,258 1,548,587 2,542,536 2,404,084 2,747,137 343,053 14.3%51.7%
Community Support 493,356 347,668 187,218 252,041 250,967 (1,074) (0.4%)4.7%
Interest on Investments 23,965 24,444 - - - - 0.0%0.0%
Land Donation - 325,000 - - - - 0.0%0.0%
Gain on Sale of Assets 643,574 131,446 18,626 - - - 0.0%0.0%
Deferred Revenue/Reallocation 5,000 - (5,000) 0.0%
Contribution from(to) Reserves (910,560) (560,719) - 9,165 128,492 119,327 1,302.0%2.4%
TOTAL REVENUE 5,007,517 4,217,155 4,465,857 5,036,734 5,308,811 272,077 5.40%100.0%
* The Capital Expenditures in the 2021 Draft Budget are proposed to be funded by Municipal Levy of $381,700 and $60,000 Strategic Reserve and $69,550 Capital
Levy Reserve.
Long Point Region Conservation Authority
2022 DRAFT Consolidated Budget Summary
2022 Change from
2021 Budget
% of
Approved
Budget
Attachment 1
2019 2020 2021 2021 2022
Actual Actual Sept 30 YTD Budget Draft Budget
$$$$$%
Program:
Watershed Planning and Technical Services 652,933 498,869 271,076 389,750 406,674 16,924 4.3%- (3,326)
Watershed Flood Control Services 226,314 270,129 185,255 212,874 204,611 (8,263) (3.9%)- (8,263)
Healthy Watershed Services 327,092 234,247 130,837 146,975 136,144 (10,831) (7.4%)- (5,127)
Conservation Authority Lands 355,686 302,847 283,334 411,690 472,575 60,885 14.8%
Communication and Marketing Services 77,094 71,047 61,011 102,494 107,219 4,724 4.6%- 3,724
Backus Heritage and Education Services 287,391 145,375 93,602 245,990 250,224 4,234 1.7%- 2,821
Conservation Parks Management Services 1,093,810 769,014 916,640 1,215,113 1,345,310 130,198 10.7%(447,592) No levy
Public Forest Land Management Services 242,535 189,954 249,613 229,263 244,641 15,378 6.7%(73,359) No levy
Private Forest Land Management Services 165,595 105,809 118,406 132,022 154,812 22,790 17.3%(1,058) No levy
Maintenance OperationsServices 340,531 369,032 232,002 338,393 371,813 33,419 9.9%- 11,644
Corporate Services 969,538 911,506 713,551 997,167 1,103,538 106,370 10.7%520,951 (23,013)
Total Program Expenditures 4,738,517 3,867,829 3,255,325 4,421,734 4,797,561 375,827 8.5%(1,058) (21,540)
Objects of Expenses:
Staff Expenses 2,663,574 2,217,051 1,988,954 2,952,243 3,049,737 97,495 3.3%
Staff Related Expenses 41,312 24,127 28,625 50,675 57,990 7,315 14.4%
Materials and Supplies 282,573 195,634 235,974 284,362 326,901 42,539 15.0%
Purchased Services 1,477,746 1,127,053 971,148 1,035,908 1,249,165 213,257 20.6%
Equipment 31,338 28,691 39,692 31,800 47,300 15,500 48.7%
Other 62,012 54,091 50,385 66,746 66,467 (279) (0.4%)
Amortization 179,962 221,181 - - - -
Total Expenditures 4,738,517 3,867,829 3,314,778 4,421,734 4,797,561 375,827 8.5%
Sources of Revenue:0.00
Municipal Levy - Operating 1,607,452 1,644,960 1,265,208 1,686,943 1,724,259 37,315 2.212%
Provincial Funding 522,587 222,984 34,060 23,225 29,160 5,935 25.6%
MNR Grant 35,229 35,229 35,229 35,229 35,229 - 0.0%
MNR WECI & Municipal Funding 47,196 39,785 - - - - 0.0%
Federal Funding 129,461 108,445 14,430 11,046 11,866 820 7.4%
User Fees 2,146,258 1,548,587 2,542,536 2,404,084 2,747,137 343,053 14.3%
Community Support 493,356 347,668 187,218 252,041 250,967 (1,074) (0.4%)
Interest on Investments 23,965 24,444 - - - - 0.0%
Land Donation - 325,000 - - - - 0.0%
Gain on Sale of Assets 643,574 131,446 18,626 - - - 0.0%
Contribution from (to) Reserves (910,560) (560,719) - 9,165 (1,058) (10,223) 0.0%
Total Revenue 4,738,517 3,867,829 4,097,307 4,421,734 4,797,561 375,827 8.5%
Long Point Region Conservation Authority
2022 Statement of Operations
2022 Change from
2021 Budget
Contribution
(to) from
Reserves $
Increase to
Levy $
Attachment 2
PER CAPITA PER CAPITA
OPERATING CAPITAL TOTAL (Watershed) (Municipality)
Haldimand County $245,330 $54,309 $299,638 $21.13 $7.39
Norfolk County $901,067 $199,470 $1,100,537 $21.74 $20.66
Norwich Twp.$120,037 $26,573 $146,610 $23.46 $17.36
South-West Oxford Twp.$38,933 $8,619 $47,552 $26.94 $8.08
Tillsonburg $209,338 $46,341 $255,680 $19.28 $19.28
Total Oxford County $368,308 $81,533 $449,841
Brant County $119,089 $26,363 $145,452 $27.67 $4.73
Bayham Municipality $77,927 $17,251 $95,177 $17.82 $17.82
Malahide Township $12,538 $2,775 $15,313 $22.82 $2.28
$1,724,259 $381,700 $2,105,959 $21.63 $12.83
Increase over 2021 $37,315.19 $6,700 $44,015
Per Capita Increase over 2021 $0.38 $0.07 $0.45
MUNICIPALITY
LEVY AMOUNTS
LPRCA 2022 MUNICIPAL LEVY - CONSOLIDATED - DRAFT
Attachment 3
LPRCA
Draft Budget Operating Levy Draft Budget Capital Levy Draft Budget Total Levy
1,724,259$ $381,700 $2,105,959
Municipality Year
Haldimand
County 2018 $218,044 14.03%$10,919 5.27%$51,723 14.03%$2,238 4.52%$269,767 14.03%$13,157 5.13%
2019 $226,963 14.12%$8,919 4.09%$54,734 14.12%$3,011 5.82%$281,697 14.14%$11,930 4.42%
2020 $232,601 14.14%$5,637 2.48%$54,631 14.14%($103)-0.19%$287,231 14.14%$5,534 1.96%
2021 $240,090 14.23%$7,489 3.22%$53,371 14.23%($1,260)-2.31%$293,461 14.23%$6,230 2.17%
2022 $245,330 14.23%$5,239 2.25%$54,309 14.23%$938 1.72%$299,638 14.23%$6,177 2.15%
Norfolk
County 2018 $822,699 53.09%$46,506 5.99%$195,154 53.09%$9,709 5.24%$1,017,853 53.09%$56,215 5.85%
2019 $845,974 52.63%$23,275 2.83%$204,014 52.63%$8,860 4.54%$1,049,988 52.63%$32,135 3.16%
2020 $865,971 52.64%$19,996 2.36%$203,390 52.64%($624)-0.31%$1,069,361 52.64%$19,373 1.85%
2021 $882,185 52.29%$16,214 1.87%$196,106 52.29%($7,284)-3.58%$1,078,290 52.29%$8,930 0.84%
2022 $901,067 52.26%$18,883 2.18%$199,470 52.26%$3,364 1.65%$1,100,537 52.26%$22,247 2.08%
Oxford
County*2018 $333,558 21.48%$19,474 6.20%$79,124 21.48%$4,084 5.44%$412,682 21.48%$23,558 6.05%
2019 $344,257 21.42%$10,699 3.21%$83,020 21.42%$3,896 4.92%$427,277 21.42%$14,595 3.54%
2020 $349,761 21.26%$5,504 1.60%$82,148 21.26%($872)-1.05%$431,908 21.26%$4,631 1.08%
2021 $360,609 21.38%$10,848 3.10%$80,162 21.38%($1,986)-2.42%$440,771 21.38%$8,862 2.05%
2022 $368,308 21.36%$7,699 2.20%$81,533 21.36%$1,371 1.67%$449,841 21.36%$9,070 2.10%
Brant
County 2018 $97,809 6.11%$8,431 9.43%$23,201 6.11%$1,847 8.65%$121,010 6.11%$10,278 9.28%
2019 $105,228 6.55%$7,419 7.59%$25,377 6.55%$2,176 9.38%$130,605 6.55%$9,595 7.93%
2020 $109,970 6.69%$4,742 4.51%$25,829 6.69%$452 1.78%$135,799 6.69%$5,194 3.98%
2021 $114,930 6.81%$4,959 4.51%$25,548 6.81%($280)-1.09%$140,478 6.81%$4,679 3.45%
2022 $119,089 6.91%$4,159 3.78%$26,363 6.91%$814 3.15%$145,452 6.91%$4,974 3.66%
Bayham
Municipality 2018 $70,301 4.45%$5,243 8.06%$16,676 4.45%$1,133 7.29%$86,977 4.45%$6,376 7.91%
2019 $73,371 4.56%$3,070 4.37%$17,694 4.56%$1,018 6.10%$91,064 4.56%$4,087 4.70%
2020 $74,792 4.55%$1,422 1.94%$17,566 4.55%($128)-0.72%$92,359 4.55%$1,294 1.42%
2021 $76,671 4.54%$1,879 2.51%$17,044 4.54%($523)-2.98%$93,715 4.54%$1,356 1.47%
2022 $77,927 4.52%$1,256 1.68%$17,251 4.52%$207 1.18%$95,177 4.52%$1,463 1.58%
Malahide `
Township 2018 $11,261 0.70%$971 9.44%$2,671 0.70%$213 8.67%$13,932 0.70%$1,184 9.29%
2019 $11,659 0.73%$398 3.53%$2,812 0.73%$141 5.27%$14,471 0.73%$539 3.87%
2020 $11,866 0.72%$207 1.77%$2,787 0.72%($25)-0.88%$14,652 0.72%$182 1.26%
2021 $12,459 0.74%$594 5.00%$2,770 0.74%($17)-0.62%$15,229 0.74%$576 3.93%
2022 $12,538 0.73%$79 0.66%$2,775 0.73%$6 0.21%$15,313 0.73%$84 0.58%
2022 $1,724,259 $37,315 2.21%$381,700 $6,700 1.79%$2,105,959 $44,015 2.13%
Notes: Operating Notes: Capital Notes: Combined
2018 $16.03 per capita 2017 $3.80 per capita 2017 $19.83 per capita
2019 $16.47 per capita 2018 $3.97 per capita 2018 $20.44 per capita
2020 $16.85 per capita 2019 $3.96 per capita 2019 $20.81 per capita
2021 $17.22 per capita 2020 $3.83 per capita 2020 $21.05 per capita
2022 $17.71 per capita 2021 $3.92 per capita 2021 $21.63 per capita
Oxford County Apportionment:Oxford County Apportionment:Oxford County Apportionment:
Norwich Twp.120,037$ Norwich Twp.26,573$ Norwich Twp.146,610$
South-West Oxford 38,933$ South-West Oxford 8,619$ South-West Oxford 47,552$
Tillsonburg 209,338$ Tillsonburg 46,341$ Tillsonburg 255,680$
368,308$ 81,533$ 449,841$
$ Increase
Year over
Year
% Increase
Year over
Year
5 Year Summary by Municipality of Levy Apportioned by CVA %
Municipal Levy - Operating Municipal Levy - Capital Municipal Levy - Combined
Amount of
Levy Share
% of Total
Levy*
$ Increase
Year over
Year
% Increase
Year over
Year
Amount of
Levy Share
% of
Total
Levy*
$ Increase
Year over
Year
% Increase
Year over
Year
Amount of
Levy Share
% of Total
Levy*
Attachment 4
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-064 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD NOVEMBER 18, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held November 18, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of November, 2021.
____________________________ _____________________________ MAYOR CLERK