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Home My WebLink AboutOctober 21, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, October 21, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. S. & M. Nezezon The October 21, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER MANAGER OF PUBLIC WORKS FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES ED ROLOSON STEVE ADAMS HARRY BARAN I K DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. OTHER BUSINESS 3.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 7:01 p.m. to discuss: It advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Gas Tax Properties) Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rain2X Weisle_ r Mayor Ed Ketchabaw YES x X X x x CARRIED M 2021 Council Minutes October 21, 2021 A. Confidential Item re advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Gas Tax Properties) 3.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 7:26 pm and report on Closed Session Item A advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Gas Tax Properties) Closed Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x x x x _ x Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the verbal information received from Stephen Gibson, County Solicitor, be received for information. Recorded vote: Member of Council Y Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor RaineX Weisler x Mavor Ed Ketchabaw x CARRIED 4. REVIEW OF ITEMS NOT LISTED ON AGENDA 5. ANNOUNCEMENTS A. Councillor Donnell announced Long Point Region Conservation Authority has been able to hold off on the new budgetary framework until January 1, 2024. B. Mayor Ketchabaw announced the South West Public Health COVID-19 Mobile Vaccine Clinic GO-VAXX bus will be in Bayham on November 2, 2021 from 12:00 p.m. — 4:00 p.m. at the Port Burwell Fire Hall and from 6:00 p.m. — 9:00 p.m. at the Straffordville Community Centre to administer vaccinations to anyone born 2009 or earlier. 2 2021 Council Minutes 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Capital Budget Meeting held October 5, 2021 B. Special Council Meeting held October 7, 2021 C. Council Meeting held October 7, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell October 21, 2021 THAT the minutes of the Capital Budget Meeting held October 5, 2021, Special Council Meeting held October 7, 2021 and Council Meeting held October 7, 2021 be adopted. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw i CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. PHYSICAL SERVICES — EMERGENCY SERVICES 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report PS-11/21 by Steve Adams, Manager of Public Works re RFT 21-02 2022 — 2024 Lawn Maintenance Tender Results Moved by: Councillor Chilcott Seconded by: Councillor Donnell 3 2021 Council Minutes October 21, 2021 THAT Report PS-11/21 re RFT 21-02 2022-2024 Lawn Maintenance Services Tender Results be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Swantech Industries for the provision of 2022-2024 Lawn Maintenance Services for Council consideration. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw _ x CARRIED 11. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-22/21 Steve and Michelle Nezezon, 56346 Tunnel Line, Vienna B. Notice of a Complete Application re Proposed Draft Plan of Subdivision 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville C. Notice of Passing of Zoning By-law No. Z734-2021 Jerry & and Julie Peters, 8875 Culloden Road, Eden D. Notice of Committee of Adjustment Decision Minor Variance A-20/21 Margaret Klassen, 11350 Culloden Road, Corinth E. Notice of Committee of Adjustment Decision Minor Variance A-21/21 Aron and Katharina Wall, 9628 Plank Road, Straffordville Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A - 11.1.1-E be received for information. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler _ x Mayor Ed Ketchabaw x 4 2021 Council Minutes CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report DS-60/21 by Thomas Thayer, CAOICIerk re 31 Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott October 21, 2021 THAT Report DS-60/21 re 3rd Quarter Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. FINANCE AND ADMINISTRATION 12.1 Correspondence 12.1.1 Receive for Information A. Municipality of Shuniah re Support Resolution Support Affordable Internet B. Township of Enniskillen re Cannabis Act and Cannabis Resolution C. Long Point Region Conservation Authority minutes of Board of Directors meeting held September 1, 2021 D. Elgin Group Police Services Board draft minutes of meeting held August 18, 2021 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence items 12.1.1-A - 12.1.1-D be received for information; AND THAT The Corporation of the Municipality of Bayham supports Item B Township of Enniskillen re Cannabis Act and Cannabis Resolution. Recorded vote: Member of Council _ YES NO Councillor C. Valerie Donnell x 2021 Council Minutes October 21, 2021 Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report TR-14/21 by Lorne James, Treasurer re 2021 Q3 Variance Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-14/21 re 2021 Q3 Variance Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED B. Report CAO-39/21 by Thomas Thayer, CAOICIerk re COVID-19 Vaccination Verification Policy Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the COVID-19 Vaccination Policy be amended by striking the provision regarding all new or rehired Municipality of Bayham Employees from Section 4.0. Recorded vote: Member of Council YE_ S NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw CARRIED 6 2021 Council Minutes Moved by: Councillor Donnell Seconded by: Councillor Chilcott October 21, 2021 THAT Report CAO-39/21 re COVID-19 Vaccination Verification Policy be received for information; AND THAT the COVID-19 Vaccination Verification Policy be adopted as amended. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese E x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler_ _ x Mayor Ed Ketchabaw x CARRIED 13. BY-LAWS A. By-law No. 2021-057 Being a by-law to authorize the execution of an amendment to an agreement between The Corporation of the Municipality of Bayham and Autoform Contracting London Ltd. (This by-law follows the recommendation in Report PS-09121 by Ed Ro/oson, Manager of Capital ProjectslWater/Wastewater during the Council meeting of October 7, 2021) B. By-law No. 2021-058 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Guild Electric Limited (This by-law follows the recommendation in Report PS-08121 by Steve Adams, Manager of Public Works during the Council meeting of October 7, 2021) C. By-law No. 2021-059 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Underhill Trucking (This by- law follows the recommendation in Report PS-10121 by Steve Adams, Manager of Public Works during the Council meeting of October 7, 2021) I), By-law No. 2021-060 Being a by-law to authorize the execution of a development agreement between Steven and Michelle Nezezon and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-61121 by Margaret Underhill, Secretary/Treasurer Committee of Adjustment during the Committee of Adjustment meeting of October 21, 2021) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2021-057, By-law No. 2021-058, By-law No. 2021-059 and By-law No. 2021-060 be read a first, second and third time and finally passed. 2021 Council Minutes October 21, 2021 Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 8:36 p.m. to discuss: a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) • labour relations or employee negotiations (Human Resources) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x_ DeputyDtputy Mayor Rainey Weisler x_ Mayor Ed Ketchabaw CARRIED B. Confidential Report re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) C. Confidential Report re labour relations or employee negotiations (Human Resources) 15.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 8:56 pm and report on Closed Session Item B proposed or pending acquisition or disposition of land by the 3 2021 Council Minutes October 21, 2021 municipality or local board (Facilities) and Closed Session Item C labour relations or employee negotiations (Human Resources). Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x _ _ Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confidential Report CAO-40/21 re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) be received for information. Recorded vote: Member of Council YES x _ x NO Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report CAO-41/21 re Labour Relations, Employee Negotiations (Human Resources) be received for information. AND THAT Staff proceed as directed. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x NO 9 2021 Council Minutes 16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-061 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell October 21, 2021 THAT Confirming By-law No. 2021-061 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 17. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:00 p.m. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x x _ Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED MAYOR "K. 10