HomeMy WebLinkAboutNovember 04, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, November 4, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Andrew & Kim Heutinck B. Frank & Lisa Fulop The November 4, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS 5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held October 21, 2021 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council A. Report PS-12/21 by Ed Roloson Manager of Capital Projects|Water/Wastewater re County of Elgin – Hamlet of Richmond Reconstruction
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10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-23/21 Andrew and Kim
Heutinck, Concession 10, North Part Lot 20 and 21, Green Line B. Notice of Public Meeting re Proposed Minor Variance A-24/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell
C. Notice of Public Meeting re Proposed Draft Plan of Subdivision Application 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville
D. Notice of Committee of Adjustment Decision Minor Variance A-22/21 Steve and Michelle Nezezon, 56346 Tunnel Line, Vienna
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information A. City of Vaughan re Endorsing National Teen Drivers Safety Week and Requesting The Ministry of Transportation to Renew Measures Impacting Newly Licensed Drivers
B. Township of Larder Lake, Municipality of Leamington re OHIP Eye Care
11.1.2 Requiring Action 11.2 Reports to Council
A. Report TR-15/21 by Lorne James, Treasurer re DMAF Engineering Cost Assessment Study
B. Report CAO-42/21 by Thomas Thayer, CAO|Clerk re 2021 Municipal Assistance - EarlyOn 12. BY-LAWS
A. By-law No. 2021-062 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Swantech Industries (This by-law follows the recommendation in Report PS-11/21 by Steve Adams, Manager of
Public Works during the Council meeting of October 21, 2021) 13. UNFINISHED BUSINESS
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14. OTHER BUSINESS
14.1 In Camera A. Confidential Report re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) 14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-063 Being a by-law to confirm all actions of Council 16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, October 21, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment
A. S. & M. Nezezon The October 21, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE
SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS| WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS STEVE ADAMS FIRE CHIEF|BY-LAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared. 3. OTHER BUSINESS 3.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Council do now rise to enter into an “In Camera” Session at 7:01 p.m. to discuss:
• advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Gas Tax Properties) Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED
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A. Confidential Item re advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Gas Tax Properties) 3.2 Out of Camera
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” session at 7:26 pm and report on Closed Session Item A advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Gas Tax Properties) Closed Recorded vote:
Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the verbal information received from Stephen Gibson, County Solicitor, be
received for information. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED 4. REVIEW OF ITEMS NOT LISTED ON AGENDA 5. ANNOUNCEMENTS
A. Councillor Donnell announced Long Point Region Conservation Authority has been able to
hold off on the new budgetary framework until January 1, 2024.
B. Mayor Ketchabaw announced the South West Public Health COVID-19 Mobile Vaccine
Clinic GO-VAXX bus will be in Bayham on November 2, 2021 from 12:00 p.m. – 4:00 p.m.
at the Port Burwell Fire Hall and from 6:00 p.m. – 9:00 p.m. at the Straffordville Community
Centre to administer vaccinations to anyone born 2009 or earlier.
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6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Capital Budget Meeting held October 5, 2021 B. Special Council Meeting held October 7, 2021
C. Council Meeting held October 7, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Capital Budget Meeting held October 5, 2021, Special Council Meeting held October 7, 2021 and Council Meeting held October 7, 2021 be adopted.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council 10. PHYSICAL SERVICES – EMERGENCY SERVICES
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report PS-11/21 by Steve Adams, Manager of Public Works re RFT 21-02 2022 – 2024 Lawn Maintenance Tender Results
Moved by: Councillor Chilcott Seconded by: Councillor Donnell
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THAT Report PS-11/21 re RFT 21-02 2022-2024 Lawn Maintenance Services Tender
Results be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Swantech Industries for the provision of 2022-2024 Lawn Maintenance Services for Council consideration.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 11. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
11.1 Correspondence
11.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-22/21 Steve and Michelle Nezezon, 56346 Tunnel Line, Vienna B. Notice of a Complete Application re Proposed Draft Plan of Subdivision 1985763 Ontario Inc., 8341 Sandytown Road, Straffordville
C. Notice of Passing of Zoning By-law No. Z734-2021 Jerry & and Julie Peters, 8875 Culloden Road, Eden
D. Notice of Committee of Adjustment Decision Minor Variance A-20/21 Margaret Klassen, 11350 Culloden Road, Corinth
E. Notice of Committee of Adjustment Decision Minor Variance A-21/21 Aron and Katharina Wall, 9628 Plank Road, Straffordville Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A - 11.1.1-E be received for information.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
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CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report DS-60/21 by Thomas Thayer, CAO|Clerk re 3rd Quarter Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-60/21 re 3rd Quarter Report be received for information.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 12. FINANCE AND ADMINISTRATION
12.1 Correspondence
12.1.1 Receive for Information
A. Municipality of Shuniah re Support Resolution Support Affordable Internet
B. Township of Enniskillen re Cannabis Act and Cannabis Resolution
C. Long Point Region Conservation Authority minutes of Board of Directors meeting held
September 1, 2021
D. Elgin Group Police Services Board draft minutes of meeting held August 18, 2021 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence items 12.1.1-A - 12.1.1-D be received for information;
AND THAT The Corporation of the Municipality of Bayham supports Item B Township of Enniskillen re Cannabis Act and Cannabis Resolution.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
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Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
12.1.2 Requiring Action 12.2 Reports to Council
A. Report TR-14/21 by Lorne James, Treasurer re 2021 Q3 Variance Report Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler THAT Report TR-14/21 re 2021 Q3 Variance Report be received for information. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED B. Report CAO-39/21 by Thomas Thayer, CAO|Clerk re COVID-19 Vaccination Verification Policy Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the COVID-19 Vaccination Policy be amended by striking the provision regarding all new or rehired Municipality of Bayham Employees from Section 4.0.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
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Moved by: Councillor Donnell
Seconded by: Councillor Chilcott THAT Report CAO-39/21 re COVID-19 Vaccination Verification Policy be received for information; AND THAT the COVID-19 Vaccination Verification Policy be adopted as amended.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 13. BY-LAWS A. By-law No. 2021-057 Being a by-law to authorize the execution of an amendment to
an agreement between The Corporation of the Municipality of Bayham and Autoform Contracting London Ltd. (This by-law follows the recommendation in Report PS-09/21 by
Ed Roloson, Manager of Capital Projects|Water/Wastewater during the Council meeting of October 7, 2021) B. By-law No. 2021-058 Being a by-law to authorize the execution of an agreement
between The Corporation of the Municipality of Bayham and Guild Electric Limited (This
by-law follows the recommendation in Report PS-08/21 by Steve Adams, Manager of Public Works during the Council meeting of October 7, 2021)
C. By-law No. 2021-059 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Underhill Trucking (This by-
law follows the recommendation in Report PS-10/21 by Steve Adams, Manager of Public
Works during the Council meeting of October 7, 2021)
D. By-law No. 2021-060 Being a by-law to authorize the execution of a development agreement between Steven and Michelle Nezezon and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-61/21 by
Margaret Underhill, Secretary/Treasurer Committee of Adjustment during the Committee of Adjustment meeting of October 21, 2021)
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott
THAT By-law No. 2021-057, By-law No. 2021-058, By-law No. 2021-059 and By-law No. 2021-060 be read a first, second and third time and finally passed.
2021 Council Minutes October 21, 2021
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
14. UNFINISHED BUSINESS 15. OTHER BUSINESS 15.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 8:36 p.m. to
discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities)
• labour relations or employee negotiations (Human Resources) Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED B. Confidential Report re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) C. Confidential Report re labour relations or employee negotiations (Human Resources)
15.2 Out of Camera
Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” session at 8:56 pm and report on Closed Session Item B proposed or pending acquisition or disposition of land by the
2021 Council Minutes October 21, 2021
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municipality or local board (Facilities) and Closed Session Item C labour relations or
employee negotiations (Human Resources). Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED
Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confidential Report CAO-40/21 re a proposed or pending acquisition or disposition of land by the municipality or local board (Facilities) be received for information. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report CAO-41/21 re Labour Relations, Employee Negotiations
(Human Resources) be received for information. AND THAT Staff proceed as directed. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x
CARRIED
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16. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-061 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-law No. 2021-061 be read a first, second and third time and finally passed. Recorded vote:
Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 17. ADJOURNMENT
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:00 p.m.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED
MAYOR CLERK
A-23/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: ANDREW AND KIM HEUTINCK, CONCESSION 10
NORTH PART LOT 20 AND 21, GREEN LINE
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-23/21).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, November 4th, 2021 at 6:45
pm to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of
the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the
municipal website for the electronic meeting link. If you wish to participate in the virtual public
meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the
meeting.
THE PURPOSE of the variance is to grant relief from Zoning By-law regulations in Section 5.4
Minimum Lot Frontage, to permit minimum lot frontage of 50.0 m (164 ft) whereas 150.0 m (492
ft) is the permitted minimum, for lands located at Concession 10 North Part Lots 20 and 21 at the
east end of Green Line.
THE EFFECT of this variance will be to permit reduced minimum lot frontage on an opened
maintained road by way of the applicant entering into development agreement with the
Municipality for the applicant to upgrade and extend the municipal roadway on a 50.0 m by 20.1
m (665 ft) portion of unopened road to municipal standards, where the existing zero lot frontage
is improved to permit future development of the subject lands.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written
and oral presentations provided to the municipality prior to or at a public meeting in regards to
land use planning applications. When possible please consider utilizing written
correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham this 21st day of October 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
A-24/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: FRANK AND LISA FULOP
34 VICTORIA STREET, PORT BURWELL
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-24/21).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, November 4th, 2021 at 6:45
pm to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of
the PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the
municipal website for the electronic meeting link. If you wish to participate in the virtual public
meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the
meeting.
THE PURPOSE of the variance is to grant relief from Zoning By-law regulations in Section 10.10
Minimum Rear Yard Depth to permit a rear yard setback of 2.1 m (6.9 feet) whereas 7.0 m (22.9
feet) is required for a single detached dwelling in the Village Residential (R1) Zone, for the
property located at 34 Victoria Street, north of Wellington Street.
THE EFFECT of this variance will be to recognize the existing rear yard of the single-detached
dwelling.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written
and oral presentations provided to the municipality prior to or at a public meeting in regards to
land use planning applications. When possible please consider utilizing written
correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham this 26th day of October 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
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NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED DRAFT PLAN OF SUBDIVISION
APPLICATION (APPROVAL AUTHORITY COUNTY OF ELGIN,
FILE NUMBER 34T-BY2101) AND ZONING BY-LAW
AMENDMENT, IN THE MUNICIPALITY OF BAYHAM
APPLICANT: 1985763 ONTARIO INC.
LOCATED AT: CONCESSION NTR, PT LOT 123; RP
11R8413 PT PART 1; AND, RP 11R8705, PART 3,
8341 SANDYTOWN ROAD, STRAFFORDVILLE
TAKE NOTICE that the Municipality of Bayham has received a request from the County of Elgin (the
approval authority for Plan of Subdivision approvals for the Municipality of Bayham) to hold a public
meeting regarding a complete application for Draft Plan of Subdivision Application (file number 34T-
BY2101) submitted by Andrew Gilvesy of CJDL Engineering on behalf of 1985763 Ontario Inc.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold an
electronic virtual public meeting on Thursday, November 18, 2021 at 7:30 p.m. to receive public
comment for a proposed Draft Plan of Subdivision Application under Section 51 of the Planning Act,
R.S.O. 1990, as amended. Please reference the regular Agenda on the municipal website for the
electronic meeting link to YouTube to view the meeting. If you wish to participate in the virtual public
meeting, you must register with the Planning Coordinator a minimum 48 hours prior to the meeting.
THE PURPOSE OF THIS MEETING is to inform the public of the nature of the Draft Plan of Subdivision
proposal, to invite public input and to answer questions regarding the application.
THE PURPOSE AND EFFECT of this Draft Plan of Subdivision will be to divide the subject parcel of
land into: thirty-nine (39) single detached residential lots, to be developed in two phases (Phase One 13
lots; Phase Two 26 lots); one storm water management block; one sanitary pumping station block; and
one road widening block. The proposed lots/blocks will be accessed by two new local streets with
access to Sandytown Rd and Stewart Road. The residential lots will be serviced by municipal sanitary
sewage disposal system, including a proposed sanitary sewer pumping station, and private on-site
water services (wells). The subject lands are designated ‘Residential’ in the Municipality of Bayham
Official Plan and are zoned Holding Village Residential 1 (R1(h2)) in the Municipality of Bayham Zoning
By-law No. Z456-2003.
The purpose and effect of the proposed Zoning By-law Amendment is to remove the Holding Provision
(h2) by way of subdivision agreement between the applicant and the Municipality.
ANY PERSON may attend the virtual public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed Draft Plan of Subdivision. Please be advised that equal
consideration is given to all written and oral presentations provided prior to or at the public meeting.
When possible, please consider utilizing written correspondence. Written comments are to be
submitted on or before Tuesday, November 9, 2021 to: munderhill@bayham.on.ca and
npasato@elgin.ca or at the municipal office.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written
submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority
gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled
to appeal the decision of Elgin County to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting or make written
submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority
gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be
added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of
the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the decision to adopt the proposed draft plan of subdivision, you must
make a written request to the County of Elgin, c/o Nancy Pasato, Manager of Planning, at 519-631-
1460 Ext 126 or npasato@elgin.ca or visit the County website at https://www.elgincounty.ca. The
County Office is located at 450 Sunset Drive, St. Thomas, ON, N5R 5V1.
FOR ADDITIONAL INFORMATION about this matter, including information about preserving your appeal
rights, contact the Municipal Office (contact information below) or Elgin County (contact information
above).
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The application was accompanied by the following studies/reports:
Planning Rationale Report prepared by Elder Plans Inc., dated August 2021.
Archeological Assessment, Stage 1 & 2 and supporting documents prepared by Wood
Environment & Infrastructure Solutions, dated November 19, 2020.
Traffic Impact Study prepared by Paradigm Transportation Solutions Limited, dated August
2021.
Hydrological Assessment prepared by Wilson Associates Limited, dated January 21, 2021.
Preliminary Functional Servicing and Storm Water Management Report prepared by CJDL
Limited, dated September 17, 2021.
Dated at the Municipality of Bayham this 28th day of October 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
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Proposed Draft Plan of Subdivision (copy; size reduced from original)
October 19, 2021
Sent on behalf of Todd Coles, City Clerk Thomas Thayer Chief Administrative Officer/Clerk
Municipality of Bayham
56169 Heritage Line P.O. Box 160 Straffordville, ON N0J 1Y0
Dear Thomas Thayer:
RE: ENDORSING NATIONAL TEEN DRIVER SAFETY WEEK AND REQUESTING THE MINISTRY OF TRANSPORTATION TO REVIEW MEASURES IMPACTING NEWLY LICENSED DRIVERS
Linked for your information is Item 32, Report No. 39, of the Committee of the Whole regarding the above-noted matter, which was adopted without amendment by the Council of the City of Vaughan at its meeting of September 27, 2021.
I draw your attention to the Resolution recommendation, as follows:
3. That the City Clerk forward a copy of this resolution to the Premier, the Minister of
Transportation, the Minister of Municipal Affairs and Housing, all municipalities in
Ontario, the York Regional Police, the Ontario Safety League, the Ontario Association
of Chiefs of Police, and Parachute.
If the above link does not work, please refer to the following Post-Agenda page, and locate the
item accordingly. For your information, the resolution previously submitted by Councillor Sandra Yeung Racco regarding “RAISING THE LEGAL AGE FOR A LICENSED DRIVER FROM 16 TO 18” in June
2021 was deferred to the Committee of the Whole meeting in September. At its meeting of
September 27, 2021, Council resolved to receive the resolution and no further action be taken. To assist us in responding to inquiries, please quote the item and report number.
For inquiries, please reply to clerks@vaughan.ca.
Sincerely,
Todd Coles
City Clerk Attachment: Extract (linked)
www.leamington.ca
Legislative Services
111 Erie Street North
Leamington, ON N8H 2Z9
519-326-5761
clerks@leamington.ca
October 22, 2021
To Whom it May Concern:
Please be advised that the Council of The Corporation of the Municipality of
Leamington, at its meeting held Tuesday, October 12, 2021 enacted the following
resolution:
No. C-303-21
Whereas routine eye care is critical in early detection of eye diseases like glaucoma,
cataracts, and macular degeneration, and the health of eyes is critical to overall health
and quality of life; and
Whereas conditions that may be detected with an annual eye exam include Diabetes
mellitus, Glaucoma, Cataract, Retinal disease, Amblyopia (lazy eye), Visual field defects
(loss of part of the usual field of vision), Corneal disease, Strabismus (crosses eyes),
Recurrent uveitis (an inflammation of the uvea, the middle layer of the eye that consists
of the iris, ciliary body and choroid), Optic pathway disease; and
Whereas payments from OHIP have only increased 9% over the last 30 years, which
has not come close to matching inflation of costs (which include rent, staff, utilities,
equipment, taxes and supplies); and
Whereas the lack of funding makes it difficult to invest in modern technology, and newer
technology means earlier detection of eye disease; and
Whereas the Provincial government’s refusal to formally negotiate with Optometrists for
more than 30 years has forced the Optometrists to absorb approximately 173 Million
dollars annually in the cost to deliver eye care to Ontarians; and
Whereas the 2021 Ontario Budget did not address OHIP-insured eye care, Ontario
Optometrists took action and voted to withdraw OHIP services starting September 1,
2021, unless the government agrees to legally-binding negotiations to fund these
services at least to the cost of delivery; and
Whereas this job action will jeopardize good eyecare for those who need the care of an
optometrist the most and will have the greatest impact on the most vulnerable groups.
www.leamington.ca
Children, who’s lifetime ability to learn and develop depends on good vision and to the
elderly, who are at the greatest risk for vision-threatening ocular diseases;
Now Therefore, be it resolved that the Municipality of Chatham-Kent requests that the
Provincial government recognize the value that access to quality eye care brings to all
Ontarians and act now to protect it; and further
That the Provincial government address the OHIP-insured eye care immediately and
enter into legally-binding negotiations with Ontario Optometrists to fund these services
at least to the cost of delivery, prior to any job action taking place; and further
That a copy of this resolution be forwarded to Premier Ford, Ontario Minister of Health
Christine Elliot, to the Ontario Association of Optometrists, and to all municipalities in
Ontario.”
Carried
Dated today, the 22nd day of October, 2021.
______________________________
Brenda Percy, Clerk
The Corporation of the Municipality of Leamington
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James CPA, CA, Treasurer
DATE: November 4, 2021
REPORT: TR-15/21 SUBJECT: DMAF ENGINEERING COST ASSESSMENT STUDY
BACKGROUND
The Municipality of Bayham is making application for the Disaster Mitigation and Adaptation Fund (DMAF) for the Port Burwell Storm Sewer Phases 1C-1F, Phase 2, Phase 3, and Phase 6 for $20,800,000.00. A total of 4,390 metres of stormsewer works would be included and would service the following road segments: Phase 1C/D: Brock Street and Erieus Street Phase 1E/F: Pitt Street (both East and West of Strachan)
Phase 2: Victoria Street, Elizabeth Street, Wellington Street Phase 3: Robinson Street and Wellington Street Phase 6: Addison Street, Libbye Avenue, Burwell, Tennyson, Southey, Cowper, Homer
If successful, the proposed works could be completed by 2025 at an approximate cost of $20,800,000, which includes construction labour, surveying, engineering, and inflation/CPI
influence. As the DMAF contemplates a maximum 40% contribution, the breakdown for costing is as follows:
Responsibility Amount
Municipality of Bayham (60%) $12,800,000
DMAF (40%) $8,000,000
DISCUSSION
The Municipality is seeking the engineering cost assessment schedule breakdown for each of the
Phases to help determine: Bayham Road portion, Elgin County Portion, and the remaining amounts
to be funded with other sources of revenue. Municipality of Bayham staff have reached out to Spriet
Associates to help assist in the assessment schedule for the Phases 1C/D/E/F, and will continue
this approach on future phases in advance of each respective constructions. Spriet Associates has
outlined costs of this work for the Phases to be in the range of $140,000 to $160,000.
The Engineering Cost Assessment work would include: - Full survey of the roads in the next two phases - Survey of all locates - Tie down all locates to field survey
- Attendance at Hydro-vac of any utilities (Bayham to pay Hydro Vac charge)
- Plot all existing services on drawings to determine any conflicts , sanitary , open waterman valves and measure down - Design of road profile and cross section along route to determine if surface flows can be
directed Storm sewer analysis and design:
- Preliminary Design of any retaining walls required, I.e. church , at Erieus and Pitt
- Detailed design to the level requested including some cross sections on drive ways , yards - Design of sidewalks , curbs and gutter - Calculation of cut and fill quantities - Calculation of granular quantities
- Drafting of plans and profiles
- Cost estimates to level requested and broken down by storm sewers, road reconstruction, etc. - Determination of fee for connections , with consultation form financial planner
Staff are seeking Council support and direction to engage Spriet Associates to perform this work
over the coming months prior to the status of the DMAF application notice. The expenditure will be
funded in 2022 out of the Road Construction Reserve and then re-apportioned to the project’s soft
costs including engineering in future years. RECOMMENDATION 1. THAT Report TR-15/21 re DMAF Engineering Cost Assessment Report be received for information; 2. AND THAT staff be directed to engage Spriet Associates to begin engineering cost assessment schedules.
Respectfully submitted by,
__________________________ __________________________ Lorne James, CPA, CA Thomas Thayer, CAO|Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2021-062 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
SWANTECH INDUSTRIES
WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of entering into an agreement with Swantech Industries for Lawn Maintenance Services
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by-law between Swantech Industries and The Corporation of the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF NOVEMBER 2021.
___________________________ _____________________________ MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-063 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD NOVEMBER 4, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held November 4, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 4th day of November, 2021.
____________________________ _____________________________ MAYOR CLERK