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Home My WebLink AboutOctober 07, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, October 7, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Margaret Klassen B. Aron and Katherina Wall The October 7, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER MANAGER OF CAPITAL PROJECTS1 WATER/WASTEWATER MANAGER OF PUBLIC WORKS FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:08 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES ED ROLOSON STEVE ADAMS HARRY BARAN I K 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. Julie Gonyou and Warden Marks re Warden's County Update Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the presentation by Julie Gonyou and Warden Marks re Warden's County Update be received for information; 2021 Council Minutes Recorded vote: October 7, 2021 Member of Council YES _ NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ Mayor Ed Ketchabaw x CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held September 16, 2021 B. Statutory Planning Meeting held September 16, 2021 re Jerry and Julie Peters Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the minutes of the Council Meeting held September 16, 2021 and the Statutory Planning Meeting held September 16, 2021 be adopted. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action } 2021 Council Minutes October 7, 2021 9.2 Reports to Council A. Report PS-07/21 by Steve Adams, Manager of Public Works re Agreement Renewals Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-07/21 re Agreement Renewals be received for information; AND THAT Council authorizes the extension of Agreements 0645, 0649, 0733, and 0740 as noted in Report PS 07/21. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED B. Report PS-08/21 by Steve Adams, Manager of Public Works re RFT 21-01 Line Painting Tender Results Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report PS-08/21 re RFT 21-01 Line Painting be received for information; AND THAT staff be directed to bring forward a by-law for Council consideration for a Three (3) Year Contract with Guild Electric Limited in the amount of $7.63/liter for yellow paint and $7.09/liter for white paint. Recorded vote: Member of Council YES Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED NO i I C. Report PS-09/21 by Ed Roloson, Manager of Capital Projects lWater/Wastewater re Municipal Sidewalk Removal and Replacement Services 3 2021 Council Minutes Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler October 7, 2021 THAT Report PS-09/21 re Municipal Sidewalk Removal and Replacement Services be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham authorize the execution of an amendment to By-law No. 2017-049 for the provision of sidewalk removal and replacement services (2021 — 2025) with Autoform Contracting London Ltd. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ Mavor Ed Ketchabaw x CARRIED D. Report PS-10/21 by Steve Adams, Manager of Public Works re RFP 21-03 Various Works Associated with Construction and Operational Activity Proposal Results Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report PS-10/21 re RFP 21-03 Various Works Associated with Construction and Operational Activities Proposal Results be received for information; AND THAT staff be directed to bring forward a by-law for Council consideration for a Three (3) Year Contract with Underhill's Trucking Ltd. for use of various listed equipment at the rate fees listed. Recorded vote: Member of Council YE_ S x Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x x x Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 4 2021 Council Minutes October 7, 2021 A. Notice of Public Meeting re Proposed Minor Variance A-20/21 Margaret Klassen, 11350 Culloden Road, Corinth B. Notice of Public Meeting re Proposed Minor Variance A-21/21 Aron and Katherina Wall, 9628 Plank Road, Straffordville C. Notice of Committee of Adjustment Decision Minor Variance A-15/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell D. Notice of Committee of Adjustment Decision Minor Variance A-19/21 William Gibson, 10527 Culloden Road, North Hall Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A - 10.1.1-D be received for information. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw 10.1.2 Requiring Action YES NO x x _ x x CARRIED 10.2 Reports to Council A. Report DS-58/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Peters, 8875 Culloden Road Zoning By-law No. Z734-2021 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report DS-58/21 regarding the Peters rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 16, 2021 associated with this application, there were no written submissions and no oral presentation received regarding this matter and following the meeting submissions of support were received from two neighbours; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing I 2021 Council Minutes October 7, 2021 the zoning on the property owned by Jerry and Julie Peters located in Concession 7 Part Lots 113 & 114, known as 8875 Culloden Rd from Estate Residential (ER) Zone to site - specific Estate Residential (ER-10) Zone to permit the construction of an accessory building with a floor area of 257.8 m2 (2775 ft2) whereas the maximum permitted is 55.0 m2 (592.0 ft2); AND THAT Zoning By-law Z734-2021 be presented to Council for enactment. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x 771 CARRIED B. Report DS-59/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Four Consent Applications E76/21 — E79/21 Gilvesy Mitchell — Eden Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-59/21 regarding the Consent Applications E76/21 — E79/21 submitted by Mitchell and Gilvesy be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E76/21 — E79/21 be granted subject to the following conditions: 1, Installation of individual private wells with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 2, Installation of a municipal sanitary sewer connection to each of the severed lots at the applicants' cost for permits and installation 3. Engineer designed overall lot grading/drainage plan showing direct connection to the existing Municipal Drain showing lots will not have a negative drainage impact on abutting lots 4. Rezoning of the severed lands to remove the Holding (h2) Zone by entering into a Subdivision Agreement with the municipality for servicing and adequate recognition that a Plan of Subdivision for the retained lands is not assumed 5. Digital copy of the registered plan of survey 6. Cash in Lieu of Parkland Dedication fee for each of four created lots 7. Purchase civic number signs for each of four created lots 8. Planning Report fee payable to the Municipality 2021 Council Minutes Recorded vote: Member of Council Y Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. County of Elgin re Elgin County Community Grant Program (CGP) October 7, 2021 NO B. County of Elgin re Elgin County Cycling History Murals Project selected design for the Port Burwell Fred Bodsworth Public Library Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A - 11.1.1-B be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x I Deputy ut Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED Council recessed for a short break at 8:03 p.m. and reconvened at 8:10 p.m. 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-35/21 by Thomas Thayer, CAOICIerk and Ed Roloson, Manager of Capital ProjectslWater/Wastewater re Scoping of Disaster Mitigation and Adaptation Fund (DMAF) Application — Port Burwell Stormsewers Moved by: Councillor Donnell Seconded by: Councillor Chilcott 7 2021 Council Minutes October 7, 2021 THAT Report CAO-35/21 re Scoping of Disaster Mitigation and Adaptation Fund (DMAF) Application — Port Burwell Stormsewers be received for information. AND THAT Council support application to DMAF for Option No. 3 as outlined in Report CAO-35/21. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x x DepuV Mayor Rainey Weisler Mayor Ed Ketchabaw x CARRIED B. Report CAO-36/21 by Thomas Thayer, CAOIClerk re COVID-19 Vaccination Verification Policy Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-36/21 re COVID-19 Vaccination Verification Policy be received for information; AND THAT the Draft COVID-19 Vaccination Verification Policy be referred to staff to be amended as discussed; AND THAT a revised draft of the Draft COVID-19 Vaccination Verification Policy be brought forward to the October 21, 2021 Council Meeting. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED C. Report CAO-37/21 by Thomas Thayer, CAOIClerk re Auto -Attendant for the Bayham Municipal Office Phone System Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report CAO-37/21 re Auto -Attendant for the Bayham Municipal Office Phone A 2021 Council Minutes System be received for information; Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott i Deputy Mayor Rainey Weisler i Mayor Ed Ketchabaw 12. BY-LAWS October 7, 2021 YES NO x x x x x CARRIED A. By-law No. Z734-2021 Being a by-law to amend By-law No. Z456-2003, as amended (This by-law follows the recommendation in Report DS-58121 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of October 7, 2021) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT By-law No. Z734-2021 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x x x Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler x _ Mayor Ed Ketchabaw x CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 9:44 p.m. to discuss: personal matters about an identifiable individual, including municipal or local board employees (Human Resources) Recorded vote: n 2021 Council Minutes Member of Council Y Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED October 7, 2021 �X A. Confidential Report re personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 10:03 pm and report on Closed Session Item A. personal matters about an identifiable individual, including municipal or local board employees. (Human Resources) Recorded vote: Member of Council YES _ x x NO Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confidential Report CAO-38/21 re personal matters about an identifiable individual, including municipal and local board employees (Human Resources) be received for information. Recorded vote: CARRIED 10 2021 Council Minutes October 7, 2021 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-055 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-law No. 2021-055 be read a first, second and third time and finally passed. Recorded vote: Member of Council Councillor C. Valerie Don Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey WE Mayor Ed Ketchabaw CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:04 p.m. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw MAYOR CARRIED No 15