HomeMy WebLinkAbout12/09/2015 - Museums Bayham Agenda for Musuems Bayham Meeting December 9, 2015
at 7:00 pm in the Municipal Office, Straffordville
1. Call to Order
Welcome guest(s)New Member.
2. Disclosure of Pecuniary Interest-
3. Review of Items Not on the Agenda-
4. Announcements
(a) Santa Claus parade on December 12th in Straffordville, ending at the
Straffordville Firehall.
(b) Santa Claus parade on December 5th. After the parade the public will be coming
to the Lighthouse Keeper's house after parade for cookies &hot chocolate.
5. Delegation(s)
6. Minutes
(a) Motion to adopt minutes of the November 11th, 2015 meeting.
(b) Business arising from the previous minutes.
7. Correspondence
7.1 (a) For information only-Email regarding Senior Grant app.-Canada 150
7.2 (b)Action required
8. Unfinished Business
(a) Report on committee members qualifications for Ontario Service Awards.
9. New Business
(a) Display Booth at the London Boat show.- Booth# 120 (west wall) Feb. 19-21, 2916.
(b)
10. Finances (budget)—Progression on Museums Bayham 2016 Budget approval.
11. Other Business- Secretary Farewell.
12. Adjournment.
Refreshments-
MUSEUMS BAYHAM
Minutes of October 14, 2015 Meeting
Bayham Municipal Office, Straffordville,Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre,
Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg.
Regrets: Ray Maddox
1. CALL TO ORDER: Chairman called the meeting to order at 7:05 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. ANNOUNCEMENTS: Chairman Bev asked if we'd like printed agenda packages in
future, along with our emailed copies. Members advised that just the agenda page &the
minutes needed to be printed and NOT the additional supportive info.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
minutes of the September 9, 2015 meeting be approved. Motion Carried.
5. CORRESPONDENCE:
a)Action Required:
*London Spring Home& Garden Show: April 15-17, 2015. $825 for 10' X 10' space.
It was decided not to attend this event.
*Ontario Museum Association: invitation to participate in Culture Talks website. It was
decided not to submit comments.
* Email from Rosalind Brenneman —Beach Canal Lighthouse Group of Hamilton&
Burlington—asking for a committee member to speak at their meeting Sunday
November 8, 2015 at 2 pm at the Burlington Library. Chuck Buchanan and Ron
Bradfield agreed to prepare a slideshow presentation. C.Buchanan and B.Hickey will
attend the meeting.
6. UNFINISHED BUSINESS:
a) New Cover for Life Boat: B.Hickey has picked up a new blue lifeboat
cover from Hornsby Canvas. The invoice of$289.00 + HST will be mailed
to the municipality.
b) Larry Lamb Donation of Edison Books: It was decided to defer a
decision regarding these books until archivist Brian Masschaele had made
comments.
7. NEW BUSINESS:
a) Possible New Board Members: After a healthy discussion regarding
new members, it was decided that B.Hickey would seek advice from CAO
confirming new membership process and qualifications.
Museums Bayham Minutes
October 14, 2015
-2-
NEW BUSINESS (Continued)
b) Change to Road Signs: It was suggested that since the closure of the
Edison Museum, perhaps the signage within the municipality should be
altered. (also with the Wind Interpretive Centre signage.) B.Hickey agreed
to discuss this issue with the CAO.
8. FINANCES (Budget):
a) 2016/2017 Draft Budget: Members reviewed and received the
approved draft budget, as amended at our Sept. meeting.
b) Rental Budget: In hindsight, it was noticed that our approved draft
budget did not include monies for the rental for a temporary display of the
Edison Museum. It was moved by C.Buchanan and seconded by M.Schafer
that $2400 ($600 X 4 months) be inserted into the 2016 draft budget for
rental of space for the Edison Museum display. Motion Carried.
c) London Boat Show balance due: B.Hickey reported that the entire
registration fee has been paid for this February 2016 Show.
d) Budget Discussions by Council: Committee members respectfully
request to be informed when Council plans to discuss the Museums Bayham
budget so that they may plan to attend.
9. OTHER BUSINESS:
a) Edison Fundraiser Dinner Update: L.Acre reported that tickets are now
available from herself, Albert White & Matt Schafer. They are $20 each.
b) Aylmer Express articles: Chairman B.Hickey passed around a copy of
the article & photos included in the September 30th article.
10. NEXT MEETING: Wednesday, November 11, 2015, at 7:00 pm at the
Municipal office.
11. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be
adjourned at 8:20 pm.
Chairman Bev Hickey Secretary Lynn Acre
Bev. Here is an initiative that we should discuss. Chuck
From Georgia Sifton
Sent Thursday,actober 29,2015 3:33 PM
To:Kim Teuscher; irrftyc,+tbackuspagehouse.ca; pawn Miskelly;Chuck Buchanan;Laura
Weermke; Arts&Cixkery Bank;tcg execulink.conai;aylmermuseumgamtelecorn.net
Subject:FW:package for partners
Please see sage from its.
Moak you,
Georgia&ftou
8Figuri County Nhlsewn
4554 Sunset Dr
▪ iYe oin .ON,N5R 5V1
($i9)634-448l)nrr acv,
From:Michael Baker
Sent October 29,2015 9:13 AM
Tor Georgia Sifton
Subject package for partners
Hellu Partners,
P Teese find attached information caxnr_eming the County of Elgin's applIcadon m the Canada 1SQ fund.After sever
meetings frith staff and community groups we have deeded on a ries or projects that will draw amentroe to doe
hentage resources an the County as a whole through plaques and markers and lhrougli the archive aria museum partners
pro7edts,
1 hope you can find your way to supporting the apple-rutin arid I have gone at Far as to attach a draft better of support
that you might consider printing onto-your letter head and returning.
[know for many of you this is Ire Fast you've seem of this,tut the projects are intended to t€nefit IS all through
Improved marketdng and awareness and improved services and detivery.
As welt,any project your organization might he thinking of will he promoted by the county(pending funding).This is the
link to the program itself.nttp..,_armee.pclh.gc.taieng11aTq:hlr9'ihiSb
Many thanks fox ya,r oZins.deratirvn and please give me a call If hark:any questions,
Mike
Mike Baker
curator,Elgin County Museum
450 Surrwl Drive
St'Thomas,ON
NSR SY1
519-631-14601 ext.159
Dear Canaria 1 ci)Fund,
We are writing in support of the application made by the County of Elgin to the Canada 1517 Fund.The
elements of the application are all projects Intended to enhance awareness of the County's history arid
of its role in the development of Responsible Government in Canada.
The County of Elgin actively canvassed community groups and municipalities in the preparation of this
application identifying both projects of wide-spread interest and a means of providing marketing
support for other Canada 1%projects developed by other groups.
We have recently assisted either the Elgin County Archives or the Elgin County Museum with other
projects that have successfully preserved and interpreted our heritage end,thereby,made a
Contribution to the heritage of Canada.We feel they are more than ripathlc of carrying out the projects
pnaposed in the application.
We look forward to working with the County of Elgin in achieving the proposed projects listed in their
application to the Canada 159 Fund.
FlopREPORT TO COUNTY COUNCIL
FROM: Brian Masschaele,Director of Community and Cultural Services
DATE- October 14,2015
SLIBJECT Canada 150 Fund Application
INTRODUCTION:
The Government of Canada through the Department of Canadian Heritage is currently
seeking applications under the Canada 150 Fund to provide opportunities for Canadians
to participate in activities that celebrate the 15Cfm anniversary of Confederation. This
report outlines potential projects developed by staff and seeks Council's support for a
County application under this fund.
P1.vrPUSSION:
The Government of Canada is seeking applications under the Canada 150 fund:which
will provide grants and contributions to community organizations,including municipalities,
for projects that will engage Canadians in the celebration of the 150th anniversary of •
Confederation. Former Member of Parliament Joe Preston has to date led three meetings
at the Elgin County Administration Building with local municipalities and community groups
to discuss potential projects under the fund. As a result of these consultations,
opportunities have emerged that could enable the County of Elgin to play a leading role in
celebrations that will take place throughout 2017 pending federal funding support.
Staff are proposing that the County of Elgin submit an application to the Canada 150 Fund
that involves the following components!
1) Sesquicentennial farm and building recognition project—Building on the
highly successful Century Farm initiative launched by Ontario Junior Farmers in
1967,the current project wit[provide new signage for farms that were recognized
in 1957,as well as signage for those farms that have achieved century-farm status
but were not recognized in 1967_ The project involves seeking applications from
farm owners to update recognition signage at each location with the Canada 150
logo and on-line promotion of the project with linkage to historical resources. The
Elgin Federation of Agriculture has indicated that it will be an active partner in this
project. Buildings that are at least 150 years old can else apply lot signage
recognition as a'earrfederation building"through the project. It is estimated that
approximately 100 farms and properties will be involved in this project.
2) Heritage plaque directional signage project—This involves the replacement of
directional signage for National Historic Site and Ontario heritage plaques. There
are 16 such historic site plaques in the County and each of these plaques requires
two directional signs which would be installed on County roads. Several plaques
do not have directional signage at all. In cases where they do exist,signs have
either deteriorated badly or are no longer located ata strategic location. The
project also involves plotting each historic plaque on the County's cultural map
through GIS with linkages to the County's website for better promotion. Each
directional sign will bear the Canada 150 loge.
3) Museums of Elgin County joint exhibit project—Elgin County Museum will
provide curatorial assistance towards the development of a joint exhibition in 2017
at partner museum sites along a theme related to transportation in the County at
the time of Confederation.
4) Elgin County Archives Confederation-era documents digitization project—
Elgin County Archives will digitize Confederation-era documents,including a letter
from Sir John A.Macdonald and election related material. A key part of the project
will involve the development of a virtual exhibit pertaining to Elgin County's
significant role in Confederation.
5) Canada 160 marketing support project—This project involves hiring a contract
coordinator to play a lead role in marketing of Canada 150 events taking place in
the county for up to 15 months. Also included in this project is the production of
marketing materials,the development of an.Elgin County Canada 150 website.a
social media strategy and brochure listing all events taking place in the County in
2017,
While there is no formal deadline for applications,Heritage Canada is advising that
proposals be submitted as soon as possible and at least 30 weeks prior to the indicated
start date of any proposed project. Ideally,applications should be submitted before the
end of 2015. Initial estimates indicate the total inveslrrient required to fully develop the five
projects above is approximately 5200,000(subject to change). The County will be seeking
full funding from Heritage Canada for these projects. The County will also be contributing
substantially to this project through in-kind contributions such as staff expertise and office
space but no direct cash contributions are proposed_
CONCLUSION:
To date,three community roundtables have taken place hosted by farmer Member of
Parliament Joe Preston to discuss ideas relating to celebrations for the 150"anniversary
of Confederation in 2017. These roundtstbles have included representatives of theCounty
of Elgin,the County's municipal partners and community groups. Many creative ideas
have been expressed to celebrate this major milestone inCanadian history. Further
roundta hies are expected after the federal election. With Council's support,the County of
Elgin has an opportunity to playa leading role in Canada 150 celebrations in partnership
with multiple community organizations.
RECOMMENDATION:
THAT Elgin County Council hereby endorses th.e County of Elgin's application to the
Canada 150 fund for the projects outlined in the report"Canada 150 Fund Application"
dated October 14,2015.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark O.McDonald
Director of Community and Cultural Services Chief Administrative Officer