The URL can be used to link to this page

Home My WebLink AboutSeptember 16, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — Held Virtually Thursday, September 16, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Frank and Lisa Fulop B. William Gibson 7:30 p.m. Public Planning Meeting A. Jerry and Julie Peters The September 16, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES HARRY BARAN I K 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. County of Elgin re Amendment to Fire Training Officer Cost Sharing Agreement — Addition of Central Elgin as a Contracting Local Municipality added as Item 11.1.2-B B. Report TR-13/21 by Lorne James, Treasurer re Ontario Trillium Foundation — Community Building Fund added as Item 11.2-C C. Amended minutes of Council meeting held August 19, 2021 added as Item 6-C 4. ANNOUNCEMENTS A. Deputy Mayor Weisler announced the Creek Song Festival is to be held in the Vienna Memorial Park, Saturday, September 18, 2021 from 11:00 a.m. — 7:00 p.m. 2021 Council Minutes September 16, 2021 B. Deputy Mayor Weisler encouraged everyone to get out and vote in the Federal Election which is Monday, September 20, 2021 5. DELEGATIONS A. Susan Morrell, Branch Supervisor, Straffordville Library and Fred Bodsworth Library of Port Burwell re Update to Library Services Moved by: Councilor Donnell Seconded by: Councilor Chilcott THAT the presentation by Susan Morrell, Branch Supervisor, Straffordville Library and Fred Bodsworth Library of Port Burwell be received for information; Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler _ x x Mayor Ed Ketchabaw CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held September 2, 2021 B. Special Council Meeting held September 9, 2021 (Capital Works Tour) Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting held September 2, 2021 and the Special Council Meeting held September 9, 2021 be adopted. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 701 2021 Council Minutes September 16, 2021 C. Council Meeting held August 19, 2021 as amended Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held August 19, 2021 be amended as discussed to correct the resolution for Item 5-A. Recorded vote: Member of Council ncillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott YES x x x Deputy Mayor Rainey Weisler_ x Mayor Ed Ketchabaw x CARRIED 7. MOTIONS AND NOTICE OF MOTION l 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council NO A. Report BL-08/21 by Harry Baranik, Fire ChieflBy-Law Enforcement Officer re Request for Exemption from By-law No. 2021-037, Prohibit and/or Regulate the Use of Off Road Vehicles — Follow Up to Report BL-06/21 Moved by: Councillor Froese Seconded by: Councilor Chilcott THAT Report BL-08/21 re Request for Exemption from By-law No. 2021-037, Prohibit and/or Regulate the Use of Off Road Motorized Vehicles - Follow Up to Report BL-06/21 be received for information. AND THAT staff provide a written response to the exemption request. 3 2021 Council Minutes Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw YES CARRIED September 16, 2021 NO Council adjourned at 7:30 p.m. for the Public Meeting and reconvened at 7:34 p.m. 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance A-15/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell B. Notice of Public Meeting re Proposed Minor Variance A-19/21 William Gibson, 10527 Culloden Road, Aylmer C. Notice of Public Meeting re Proposed Zoning By-law Amendment Jerry and Julie Peters, 8875 Culloden Road, Eden D. Notice of Committee of Adjustment Decision Minor Variance A-17/21 Cory Matthews, 9513 Plank Road, Straffordville E. Notice of Committee of Adjustment Decision Minor Variance A-18/21 Jeff and Dana Deconinck, 35 Union Street, Vienna F. Notice of Passing of Zoning By-law No. Z730-2021 Benjamin, John and Teresa VanderDeen, 5934 Richmond Road G. Notice of Passing of Zoning By-law No. Z731-2021 Wilhelmus Antonius and Joanne Marlene Oostrom, 5906 Richmond Road Moved by: Councilor Froese Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A - 10.1.1-G be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x , Councillor Susan Chilcott x r 4 2021 Council Minutes September 16, 2021 Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw _ . x__ CN_1.1:1I:39] 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Brantford re Year of the Garden 2022 B. City of Port Colborne re City of Stratford Resolution — Phase Out Ontario's Gas Plants C. Municipality of Trent Lakes re OHIP Eye Care Resolution D. Long Point Region Conservation Authority minutes of meeting held July 7, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A - 11.1.1-D be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports Item 11.1.1-.0 Municipality of Trent Lakes re OHIP Eye Care Resolution. Recorded vote: Member of Council YES ISO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw .f . x CARRIED 11.1.2 Requiring Action A. Elgin Group Police Services Board re OPP Contract Extension Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence from Elgin Group Police Services Board re OPP Contract Extension be received for information; 5 2021 Council Minutes September 16, 2021 AND THAT the Council of The Corporation of the Municipality of Bayham approves the amendment and extension of the Police Services agreement with the Solicitor General of Ontario for a further one year period ending December 31, 2022; AND THAT a by-law to amend the agreement and extend the contract until December 31, 2022 be presented to Council for enactment. Recorded vote: Member of Council Councillor C. Valerie Donnell YES x NO Councillor Dan Froese x Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw x x _ CARRIED B. County of Elgin re Amendment to Fire Training Officer Cost Sharing Agreement — Addition of Central Elgin as a Contracting Local Municipality Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT correspondence from County of Elgin re Amendment to Fire Training Officer Cost Sharing Agreement — Addition of Central Elgin as a Contracting Local Municipality be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves and authorizes the addition of Central Elgin as a Contracting Local Municipality; AND THAT the Agreement be executed by the Mayor and Clerk at such time as consent by all parties to the original Agreement is confirmed. Recorded vote: Member of Council YES_ NO x x x x Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw x , .eLr:17I7 11.2 Reports to Council Report CAO-33/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance — EarlyON W 2021 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell September 16, 2021 THAT Report CAO-33/21 re 2021 Municipal Assistance - EarlyON be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre — East Elgin to use: The Straffordville Community Park Pavilion on Monday mornings from 9:30 a.m. — 11:30 a.m. and Monday afternoons from 1:30 p.m. — 3:00 p.m. • Vienna Community Park on Tuesday mornings from 9:30 a.m. — 11:30 a.m. The Straffordville Community Park Pavilion on Wednesday mornings from 9:30 a.m. — 11:30 a.m. • The Port Burwell Pavilion on Thursday mornings from 9:30 a.m. — 11:00 a.m. until the end of October 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT vehicle access to the requested locations be granted for the purpose of unloading items, if necessary; AND THAT the cleanup of the requested locations be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey,Weisler x Mavor Ed Ketchabaw x CARRIED NO B. Report CAO-34/21 by Thomas Thayer, CAOICIerk re 2022 Council Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-34/21 re 2022 Council Schedule be received for information; AND THAT Council approve the 2022 Council Schedule. 0 2021 Council Minutes September 16, 2021 Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott x x x Deputy Mayor Rainey Weisler I x Mavor Ed Ketchabaw x CARRIED C. Report TR-13/21 by Lorne James, Treasurer re Ontario Trillium Foundation — Community Building Fund Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-13/21 re Ontario Trillium Foundation — Community Building Fund be received for information; AND THAT staff be directed to make application to the Ontario Trillium Fund — Community Building Fund for the Port Burwell Ball Diamonds and Tennis Court and any ancillary sports equipment. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x _ Mayor Ed Ketchabaw CARRIED 12. BY-LAWS A. By-law No. 2021-053 Being a by-law to authorize the execution of an amending agreement with Her Majesty the Queen in Right of Ontario as Represented by the Solicitor General for the Provision of Police Services for the Elgin Group Municipalities (This by-law follows the recommendation in correspondence from Elgin Group Police Services Board dated September 7, 2021) Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-law No. 2021-053 be read a first, second and third time and finally passed. 9 2021 Council Minutes Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw CARRIED September 16, 2021 NO 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-054 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-law No. 2021-054 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES i NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:22 p.m. Recorded vote: Member of Council YES Councillor C. Valerie Donnell x No 9 2021 Council Minutes Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED MAYOR' September 16, 2021 10