HomeMy WebLinkAboutOctober 07, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, October 7, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Margaret Klassen B. Aron and Katherina Wall The October 7, 2021 Council Meeting will be held virtually via Zoom and livestreamed on YouTube. The Public may watch the Council meeting utilizing the Municipality of Bayham YouTube Channel: https://www.youtube.com/channel/UCpY8wjivr1zSsi0tvbgtUrg 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS 5. DELEGATIONS
A. Julie Gonyou and Warden Marks re Warden’s County Update 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held September 16, 2021 B. Statutory Planning Meeting held September 16, 2021 re Jerry and Julie Peters
7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
2021 Council Agenda October 7, 2021
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9.2 Reports to Council A. Report PS-07/21 by Steve Adams, Manager of Public Works re Agreement Renewals B. Report PS-08/21 by Steve Adams, Manager of Public Works re RFT 21-01 Line Painting Tender Results
C. Report PS-09/21 by Ed Roloson, Manager of Capital Projects|Water/Wastewater re Municipal Sidewalk Removal and Replacement Services D. Report PS-10/21 by Steve Adams, Manager of Public Works re RFP 21-03 Various
Works Associated with Construction and Operational Activity Proposal Results 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance A-20/21 Margaret Klassen, 11350 Culloden Road, Corinth
B. Notice of Public Meeting re Proposed Minor Variance A-21/21 Aron and Katherina Wall, 9628 Plank Road, Straffordville
C. Notice of Committee of Adjustment Decision Minor Variance A-15/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell
D. Notice of Committee of Adjustment Decision Minor Variance A-19/21 William Gibson, 10527 Culloden Road, North Hall
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-58/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Peters, 8875 Culloden Road Zoning By-law No. Z734-2021
B. Report DS-59/21 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Four Consent Applications E76/21 – E79/21 Gilvesy Mitchell - Eden 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. County of Elgin re Elgin County Community Grant Program (CGP)
B. County of Elgin re Elgin County Cycling History Murals Project selected design for the Port Burwell Fred Bodsworth Public Library
11.1.2 Requiring Action
2021 Council Agenda October 7, 2021
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11.2 Reports to Council
A. Report CAO-35/21 by Thomas Thayer, CAO|Clerk and Ed Roloson, Manager of Capital Projects|Water/Wastewater re Scoping of Disaster Mitigation and Adaptation Fund (DMAF) Application – Port Burwell Stormsewers B. Report CAO-36/21 by Thomas Thayer, CAO|Clerk re COVID-19 Vaccination Verification
Policy
C. Report CAO-37/21 by Thomas Thayer, CAO|Clerk re Auto-Attendant for the Bayham Municipal Office Phone System 12. BY-LAWS A. By-law No. Z734-2021 Being a by-law to amend By-law No. Z456-2003, as amended
(This by-law follows the recommendation in Report DS-58/21 by Margaret Underhill,
Deputy Clerk|Planning Coordinator during the regular meeting of October 7, 2021) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS
14.1 In Camera A. Confidential Report re personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-055 Being a by-law to confirm all actions of Council 16. ADJOURNMENT
ELGIN
COUNTY
UPDATE 2021
Warden Tom Marks
Julie Gonyou, Chief
Administrative Officer
Our Agenda
Message from the Warden
Strategic Plan/SDR
What's New and Exciting?
Local Priorities
Message
from
Warden Tom
Marks
Service Delivery Review Focus2020-2022 Strategic Plan
Elgin County's programs and initiatives are driven by the 2020-2022 Strategic Plan
and recommendations from the Service Delivery Review.
To re-design how we respond to
community needs in a creative,
sustainable way.
SERVING ELGIN
To make responsible financial
decisions.
INVESTING IN ELGIN
To be the place where people want
to live, work and play.
GROWING ELGIN
Reviewing and improving the
County’s human and community services
with a focus on long-term care.
Reviewing, improving and potentially
expanding shared municipal services and
resources with the County’s seven local
municipal partners and the City of St.
Thomas.
Examining and improving the County’s
internal operations.
What's New and Exciting?
Infrastructure Projects
Completed a full structural, mechanical and electrical rehabilitation of
the historic King George VI Lift Bridge in Port Stanley.
Removal of the Temporary Bridge in Port Bruce and its successful
repurposing to replace the Meeks Bridge in Southwold.
Completed Village of Rodney Reconstruction in West Elgin.
Currently in the process of developing a Transportation Master Plan,
scheduled to be completed in Spring 2022.
Hired a Senior Engineering Design and Construction Technologist
bringing engineering design in-house.
Terrace Lodge Redevelopment is on schedule and within budget.
Completion scheduled for 2023.
Currently undertaking a 5-Year Review of the County's Official Plan
scheduled to be completed in Winter 2022.
Hired a Planning Technician to take on the role of Secretary/Treasurer
of Land Division Committee, to assist in improving LDC processes, and to
assist in day to day planning activities.
Elgin is working with the Township of Southwold to facilitate the
redevelopment of the former Ford Assembly Plant in Talbotville by
Broccolini Real Estate Group. This work has included the streamlining of
planning processes to ensure that Elgin County provides responsive
engineering services to support the aggressive development timelines.
Economic Development, Planning and GIS working with Elgin's Local
Municipal Partners to develop a digitally-mapped vacant land inventory.
Economic Development is participating in a Field to Forks Campaign with
CTV. This campaign will run for 6 weeks starting in October 2021 to
promote food produced and harvested in Elgin including dairy, beef,
produce and maple syrup.
Planning and Economic Development
Culture and Community Engagement
Murals celebrating the history of transportation will be going up on
select municipal buildings across Elgin County as part of a donation
from the Donna Vera Evans Bushell Estate. Work on murals has begun
and is expected to be completed in spring of 2022.
Terrace Lodge Redevelopment Fundraising Committee has raised
$113, 017 to-date. The campaign will run for three (3) years.
Launched a dedicated engagement site www.engageelgin.ca. Utilizing
this platform for two-way communication with the public on a variety of
issues including the Official Plan Review, Connectivity in Elgin,
Transportation Master Plan, Budget Process, and Terrace Lodge
Redevelopment.
Gathered public opinions through multiple surveys related to the official
plan, transportation, connectivity, accessibility, budget spending, and
seniors recreation.
Partnered with Local Municipal Partners to organize and promote
activities related to acknowledging The National Day for Truth and
Reconciliation on September 30.
Elgin County Warden's Golf Tournament raised $20,000 for the Elgin
Middlesex United Way.
Hired a Director of Information Technology Services.
In the process of developing a digital transformation strategy for Elgin
County.
Connectivity Committee continues to work on solving Elgin's
connectivity challenges. The Committee and Council will receive a final
consultant report this fall that will offer costed community-based
implementation options for consideration.
Digital Services Librarian hired to focus on the increased use of virtual
programming and materials in Elgin County Libraries.
Human Capital Management Software to integrate scheduling, payroll
and other human resources functions procured and in the
implementation phase.
First ever County Employee Intranet launched to facilitate access to
corporate updates, wellness information, HR policies, and important
forms and documents.
Technology and Innovation
Review of the Road Maintenance Agreement with Local Municipal
Partners is currently underway.
Elgin is currently providing CEMC services to Southwold, Dutton Dunwich
and West Elgin and temporary CEMC services to Malahide.
Elgin County has been recognized by the provincial government as a
Regional Fire Training College. Successfully completed 10 Fire Training
Courses in 2021 and a course calendar of 30-40 courses is planned for
2022.
Elgin County continues to work closely with its Local Municipal Partners
to provide a consistent and coordinated approach to the COVID-19
pandemic.
CSWB Plan developed jointly with the Town of Aylmer and the City of St.
Thomas. Five (5) high level priorities identified and represented by
action tables. An integration table will oversee coordination of efforts.
In the process of exploring a shared Human Resources agreement with
interested LMPs.
Partnerships
Local Priorities?
Questions?
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – Held Virtually Thursday, September 16, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Frank and Lisa Fulop B. William Gibson 7:30 p.m. Public Planning Meeting A. Jerry and Julie Peters The September 16, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES FIRE CHIEF|BYLAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. County of Elgin re Amendment to Fire Training Officer Cost Sharing Agreement – Addition of Central Elgin as a Contracting Local Municipality added as Item 11.1.2-B B. Report TR-13/21 by Lorne James, Treasurer re Ontario Trillium Foundation – Community Building Fund added as Item 11.2-C
C. Amended minutes of Council meeting held August 19, 2021 added as Item 6-C
4. ANNOUNCEMENTS
A. Deputy Mayor Weisler announced the Creek Song Festival is to be held in the Vienna Memorial Park, Saturday, September 18, 2021 from 11:00 a.m. – 7:00 p.m.
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B. Deputy Mayor Weisler encouraged everyone to get out and vote in the Federal Election
which is Monday, September 20, 2021 5. DELEGATIONS
A. Susan Morrell, Branch Supervisor, Straffordville Library and Fred Bodsworth Library of Port Burwell re Update to Library Services Moved by: Councilor Donnell Seconded by: Councilor Chilcott THAT the presentation by Susan Morrell, Branch Supervisor, Straffordville Library and
Fred Bodsworth Library of Port Burwell be received for information; Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held September 2, 2021
B. Special Council Meeting held September 9, 2021 (Capital Works Tour)
Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the minutes of the Council Meeting held September 2, 2021 and the Special Council Meeting held September 9, 2021 be adopted. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED
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C. Council Meeting held August 19, 2021 as amended
Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Council Meeting held August 19, 2021 be amended as discussed to correct the resolution for Item 5-A.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report BL-08/21 by Harry Baranik, Fire Chief|By-Law Enforcement Officer re Request for Exemption from By-law No. 2021-037, Prohibit and/or Regulate the Use of Off Road
Vehicles – Follow Up to Report BL-06/21 Moved by: Councillor Froese Seconded by: Councilor Chilcott THAT Report BL-08/21 re Request for Exemption from By-law No. 2021-037, Prohibit
and/or Regulate the Use of Off Road Motorized Vehicles - Follow Up to Report BL-06/21 be received for information. AND THAT staff provide a written response to the exemption request.
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED Council adjourned at 7:30 p.m. for the Public Meeting and reconvened at 7:34 p.m. 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance A-15/21 Frank and Lisa Fulop, 34 Victoria Street, Port Burwell
B. Notice of Public Meeting re Proposed Minor Variance A-19/21 William Gibson, 10527 Culloden Road, Aylmer
C. Notice of Public Meeting re Proposed Zoning By-law Amendment Jerry and Julie Peters, 8875 Culloden Road, Eden
D. Notice of Committee of Adjustment Decision Minor Variance A-17/21 Cory Matthews, 9513 Plank Road, Straffordville
E. Notice of Committee of Adjustment Decision Minor Variance A-18/21 Jeff and Dana Deconinck, 35 Union Street, Vienna
F. Notice of Passing of Zoning By-law No. Z730-2021 Benjamin, John and Teresa VanderDeen, 5934 Richmond Road
G. Notice of Passing of Zoning By-law No. Z731-2021 Wilhelmus Antonius and Joanne Marlene Oostrom, 5906 Richmond Road Moved by: Councilor Froese Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A - 10.1.1-G be received for information.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
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Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 10.1.2 Requiring Action
10.2 Reports to Council 11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. City of Brantford re Year of the Garden 2022
B. City of Port Colborne re City of Stratford Resolution – Phase Out Ontario’s Gas Plants
C. Municipality of Trent Lakes re OHIP Eye Care Resolution D. Long Point Region Conservation Authority minutes of meeting held July 7, 2021 Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A - 11.1.1-D be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham supports Item 11.1.1-.C Municipality of Trent Lakes re OHIP Eye Care Resolution.
Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 11.1.2 Requiring Action A. Elgin Group Police Services Board re OPP Contract Extension
Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence from Elgin Group Police Services Board re OPP Contract Extension be received for information;
2021 Council Minutes September 16, 2021
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AND THAT the Council of The Corporation of the Municipality of Bayham approves the
amendment and extension of the Police Services agreement with the Solicitor General of Ontario for a further one year period ending December 31, 2022; AND THAT a by-law to amend the agreement and extend the contract until December 31, 2022 be presented to Council for enactment.
Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED B. County of Elgin re Amendment to Fire Training Officer Cost Sharing Agreement – Addition of Central Elgin as a Contracting Local Municipality Moved by: Councillor Froese
Seconded by: Councillor Chilcott THAT correspondence from County of Elgin re Amendment to Fire Training Officer Cost
Sharing Agreement – Addition of Central Elgin as a Contracting Local Municipality be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves and authorizes the addition of Central Elgin as a Contracting Local Municipality; AND THAT the Agreement be executed by the Mayor and Clerk at such time as consent by all parties to the original Agreement is confirmed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED 11.2 Reports to Council
A. Report CAO-33/21 by Thomas Thayer, CAO|Clerk re 2021 Municipal Assistance – EarlyON
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Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell THAT Report CAO-33/21 re 2021 Municipal Assistance - EarlyON be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants
permission for the EarlyON Child and Family Centre – East Elgin to use:
• The Straffordville Community Park Pavilion on Monday mornings from 9:30 a.m. – 11:30 a.m. and Monday afternoons from 1:30 p.m. – 3:00 p.m.
• Vienna Community Park on Tuesday mornings from 9:30 a.m. – 11:30 a.m.
• The Straffordville Community Park Pavilion on Wednesday mornings from 9:30 a.m. –
11:30 a.m.
• The Port Burwell Pavilion on Thursday mornings from 9:30 a.m. – 11:00 a.m.
until the end of October 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional
insured; AND THAT vehicle access to the requested locations be granted for the purpose of unloading items, if necessary; AND THAT the cleanup of the requested locations be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x CARRIED B. Report CAO-34/21 by Thomas Thayer, CAO|Clerk re 2022 Council Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-34/21 re 2022 Council Schedule be received for information; AND THAT Council approve the 2022 Council Schedule.
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
C. Report TR-13/21 by Lorne James, Treasurer re Ontario Trillium Foundation – Community Building Fund
Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-13/21 re Ontario Trillium Foundation – Community Building Fund be received for information; AND THAT staff be directed to make application to the Ontario Trillium Fund – Community Building Fund for the Port Burwell Ball Diamonds and Tennis Court and any
ancillary sports equipment. Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
12. BY-LAWS A. By-law No. 2021-053 Being a by-law to authorize the execution of an amending
agreement with Her Majesty the Queen in Right of Ontario as Represented by the Solicitor General for the Provision of Police Services for the Elgin Group Municipalities (This by-law follows the recommendation in correspondence from Elgin Group Police
Services Board dated September 7, 2021) Moved by: Councillor Froese Seconded by: Councillor Donnell THAT By-law No. 2021-053 be read a first, second and third time and finally passed.
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Recorded vote:
Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-054 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-law No. 2021-054 be read a first, second and third time and finally passed.
Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:22 p.m. Recorded vote: Member of Council YES NO
Councillor C. Valerie Donnell x
2021 Council Minutes September 16, 2021
10
Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON
Council Chambers - Held Virtually Thursday, September 16, 2021 7:30 p.m. A. Jerry and Julie Peters The September 16, 2021 Statutory Planning Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT:
MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL
DAN FROESE SUSAN CHILCOTT STAFF PRESENT:
CAO|CLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES FIRE CHIEF|BYLAW ENFORCEMENT OFFICER HARRY BARANIK SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Zoning Application submitted by Jerry and Julie Peters THE PURPOSE of this By-law is an amendment to add a site-specific exception in the
Estate Residential (ER) zone to the provisions of Section 8.10.2 Regulations for
Accessory Buildings to permit an accessory building of 257.8 m² (2775 sq.ft) whereas
the maximum permitted accessory building area is 55.0 m² (592.0 sq.ft.) on a lot with an
area of 3.8 ha (9.3 acres) located in an Estate Residential (ER) zone in Zoning By-law
Z456-2003. The subject lands are located at 8875 Culloden Road, west side, north of
Heritage Line.
2 Statutory Planning Minutes - Zoning September 16, 2021
THE EFFECT of this By-law will be to permit an oversized accessory building for use as a workshop, personal vehicle maintenance and storage of personal and recreation
vehicles.
5. PUBLIC PARTICIPATION
None.
6. CORRESPONDENCE None.
7. OTHER BUSINESS
None.
8. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Zoning By-law be considered at the regular meeting of October 7;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Jerry and Julie Peters is now complete at 7:34 p.m. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
MAYOR CLERK
A-20/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: MARGARET KLASSEN
11350 CULLODEN ROAD, CORINTH
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-20/21).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, October 7th, 2021 at 6:45 pm
to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the
PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the
municipal website for the electronic meeting link to YouTube. If you wish to participate in the
virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior
to the meeting.
THE PURPOSE of the variance is to grant relief from Zoning By-law regulations in Section 9.5.1
Maximum Accessory Building Height and Section 9.7 Maximum Floor Area for an Accessory
Building, to permit: maximum accessory building height of 6.1 m (20 ft); and to permit maximum
accessory building floor area of 130 m2 (1,400 ft2) whereas 75 m2 (807 ft2) or 8% lot coverage
whichever is less, is the permitted maximum, for lands located at 11350 Culloden Road, east side,
north of Best Line, in the hamlet of Corinth.
THE EFFECT of this variance will be to permit an oversized accessory garage with floor area of
117 m2 (1,260 ft2) to store personal items and yard equipment and use as a shop accessory to an
existing single detached dwelling, in addition to the existing 13.0 m2 (140 ft2) shed.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written
and oral presentations provided to the municipality prior to or at a public meeting in regards to
land use planning applications. When possible please consider utilizing written
correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham
this 24th day of September 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Hamlet of Corinth
A-21/21
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: ARON AND KATHARINA WALL,
9628 PLANK ROAD, STRAFFORDVILLE
TAKE NOTICE that the Municipality of Bayham has received a completed application for a
proposed Minor Variance (A-21/21).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of
Bayham will hold an electronic virtual public meeting on Thursday, October 7th, 2021 at 6:45 pm
to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the
PLANNING ACT. Please reference the Committee of Adjustment subject Agenda on the
municipal website for the electronic meeting link to YouTube. If you wish to participate in the
virtual public meeting, you must register with the Planning Coordinator a minimum 48 hours prior
to the meeting.
THE PURPOSE of the variance is to grant relief from Zoning By-law regulations in Section 4.2
Accessory Uses, subsections b) and c) and Village Residential (R1) Section 10.11 Regulations
for Accessory Buildings, subsection c) and d), to permit: an accessory building in a front yard and
closer to the street than the main building on the lot; and, to permit accessory building height of
5.8 m (19 ft) whereas 4.5 m (14.7 ft) is the permitted maximum and accessory building floor area
of 125.4 m2 (1,350 m2) whereas 65.0 m2 (700 ft2) is the permitted maximum, for lands located at
9628 Plank Road, east side, north of 5th Street, in the village of Straffordville.
THE EFFECT of this variance will be to permit an oversized accessory garage for personal
storage, including yard maintenance equipment and recreational yard items (lawn mower,
trimmers, bikes, yard toys, etc.) and use it as a shop accessory to an existing single detached
dwelling, located in the front yard and closer to the street than the existing dwelling.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed minor variance.
*** Given the current COVID-19 legislative restrictions and limitations, land use planning meetings
remain open to public comment. Please be advised that equal consideration is given to all written
and oral presentations provided to the municipality prior to or at a public meeting in regards to
land use planning applications. When possible please consider utilizing written
correspondence.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a
written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by
contacting the Municipal Office.
DATED at the Municipality of Bayham
this 24th day of September 2021.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
Village of
Straffordville
The County of Elgin is pleased to announce that the Elgin
County Community Grant Program (CGP)
is now open and accepting applications for 2022.
Are you a non-profit community group whose primary focus for your program or service is to respond to a community need within the County of Elgin? You may be eligible to apply for up to 50% of your program, service or event up to a maximum of $10,000. The deadline to submit for funding will be November 10th, 2021.
Detailed program information and application packages can be accessed
on our website www.elgincounty.ca/communitygrantprogram.
Lindsey Duncan Tourism Officer County of Elgin 519-631-1460 x163
www.elgintourist.com
www.swpublichealth.ca
St. Thomas Site
Administrative Office
1230 Talbot Street
St. Thomas, ON
N5P 1G9
Woodstock Site
410 Buller Street
Woodstock, ON
N4S 4N2
September 20, 2021
RE: Workplace Vaccination Policies Strongly Recommended
To: Employers and Business Operators in Elgin County, Oxford County, and
the City of St. Thomas
Workplaces across our community have worked hard to control the spread of COVID-19; we
truly appreciate the sacrifices you have made and your adherence to public health measures.
You may have heard that Ontario has entered the fourth wave of the COVID-19 pandemic, with
the more transmissible and dangerous Delta variant dominating. This fall, the risk of COVID-19
transmission in workplaces still exists; we continue to see cases and outbreaks in many
workplaces and public settings.
To avoid more restrictive public health measures and closures of workplaces across our
community, we need to work together to make workplaces and indoor settings as safe as
possible. Employers have an obligation to maintain a safe work environment and take every
precaution reasonable to protect their workers under the Occupational Health and Safety Act.
Many public health measures are already in place to help keep workplaces safe and open,
including mandatory masking indoors, physical distancing, and screening of employees.
However, the COVID-19 vaccine is one of the best ways to protect your workplace from the
risks of COVID-19. The vaccine is safe and effective at reducing virus spread and protecting
against serious illness, hospitalization, and death.
As of September 19th, 78.8% of the eligible population (12+) in our community is fully
vaccinated. However, we must continue to reach more individuals to achieve our goal of
at least 90% of the eligible population being fully immunized. Workplaces can help encourage
vaccination by implementing a voluntary vaccination policy to prevent new cases, outbreaks,
deaths, and business closures.
Therefore, I strongly recommend all employers and business operators institute a
workplace vaccination policy that ensures staff, volunteers, on-site contractors, and
other personnel are fully vaccinated (if eligible) to protect their employees and the public
from COVID-19. Workplace vaccination policies will help safeguard your work environment and
help us achieve higher overall vaccination in the population.
To support you in developing this policy, Southwestern Public Health has created a “Guidance
on Developing Workplace Vaccination Policies.” This includes a sample policy letter that you
can adapt for use in your workplace. Please visit www.swpublichealth.ca/WorkplacesCOVID19
to access this electronic guidance.
Your workplace policy should be in writing and adhere to the Occupational Health and Safety
Act, the Ontario Human Rights Code, and privacy laws.
2 / 2
Additionally, I wish to highlight critical public health measures which all workplaces
should be implementing, if not already, to reduce the risk of COVID-19 transmission.
• Ensure Compliance with Proof of Vaccination Requirements outlined by the
Province: Effective September 22, 2021, the Provincial government will require
Ontarians to be fully vaccinated and provide proof of vaccination along with photo ID to
access higher risk public settings and facilities. Therefore, all settings and facilities
identified by the Province should ensure that they are in compliance with these
requirements as soon as possible.
• COVID-19 Screening: All employees, even those fully vaccinated, must be screened for
COVID-19 every day before attending work on-site or in-person. The provincial
workplace screening tool can be found at https://covid-19.ontario.ca/screening/worker/.
Workers who fail active screening (by answering any question ‘yes’ in the provincial
screening tool) must get tested and be restricted from entering the workplace.
• Remote Work: Enable employees to work from home wherever reasonably possible.
• Physical Distancing: Ensure the number of employees on-site is limited so that
physical distancing of 2 metres between employees can be maintained. Employees
should be provided with a safe space to take their breaks that allows for physical
distancing when face coverings are removed for eating.
• Face Coverings: Face coverings that cover the mouth, nose and chin must be worn in
all indoor spaces, with limited exceptions. Fully vaccinated employees must still comply
with face covering requirements. If employees work within 2 metres of individuals not
wearing a face covering, eye protection is also required. See Ontario Regulation 364/20
for more information.
• Rapid Antigen Testing: Rapid tests are a tool to help screen asymptomatic employees
for COVID-19. It is one of many other measures that can help prevent the spread of
COVID-19 in the workplace. Unvaccinated staff should be tested at least once per week,
and preferably 2-3 times per week. Employees who screen positive should go to a local
assessment centre to obtain a PCR test to confirm if they are infected with COVID-19.
Provincial guidance is available for organizations interested in using rapid tests to screen
asymptomatic employees before entering the workplace (see https://covid-
19.ontario.ca/provincial-antigen-screening-program).
Implementation of these critical public health measures will ensure that the risk of COVID-19
transmission is reduced in our workplaces and businesses. Thank you for being such a critical
part of the solution and for your ongoing commitment to your employees and patrons' wellbeing
and to the pandemic response in Ontario.
Sincerely,
Dr. Joyce Lock, MD, MSC, FRCPC
Medical Officer of Health
Southwestern Public Health
Municipality of Bayham DRAFT COVID-19 Vaccination Verification Policy Section 1 - Background The Corporation of the Municipality of Bayham has an obligation under Provincial legislation to take all necessary precautions reasonable in the circumstances to protect the health and safety of its workforce and members of the public from the hazard of COVID-19, and is committed to providing excellent service to our community and to building trust and confidence in local government. A key element to ensuring this protection is putting in place a program requiring that all Employees, Members of Council and Council appointed Committees, staff of contractors and consultants acting on behalf of the Corporation and performing work in Municipal facilities and/or buildings, interns, and students are fully immunized against COVID-19 or regularly tested for COVID-19.
The Municipality of Bayham considers vaccinations to be fundamental to the protection of individuals and the community. This policy is in line with Public Health guidance and supports the direction that vaccines provide a high level of protection against COVID-19 and related variants. Getting both doses of the COVID-19 vaccine and any subsequent recommended boosters is the best defense against the virus, including variants.
The Province of Ontario announced that beginning September 22, 2021, proof of COVID-19 vaccination will be required to access certain public settings and facilities. This policy aims to achieve full vaccination amongst Municipal Employees in alignment with provincial directives and subject to limited exceptions in accordance with the Human Rights Code (Ontario). Vaccination, in combination with health and safety precautions, have been identified by Public Health as the single most effective means of reducing the transmission of COVID-19 in the workplace and in our community. Individuals who are unvaccinated are at higher risk of contracting and transmitting COVID-19 in our workplace and in the community. In addition to the current health and safety precautions (personal protective equipment, daily health screening,
mandatory masking, social distancing, hand hygiene, enhanced cleaning, etc.), which will be maintained and revised in accordance with Public Health guidance, the Municipality of Bayham requires all active Employees, staff of contractors and consultants acting on behalf of the Corporation and performing work in Municipal facilities and/or buildings, interns, and students on placements to select one of the following options:
Vaccination with proof of vaccination
Not vaccinated, but in progress to complete vaccination Mandatory rapid testing is required until proof of full vaccination is provided in accordance with vaccine administration guidelines.
Not vaccinated due to a medical accommodation Physician or Nurse Practitioner note is required. Mandatory rapid testing is required and
will be provided by employer.
Not vaccinated Mandatory rapid testing is required three (3) times per week with 48 hours between testing, as well as completion of an education program. These conditions will be required to occur outside of working hours, at the expense of the Employee.
Decline to Disclose Vaccination Status Mandatory rapid testing is required three (3) times per week with 48 hours between testing, as well as completion of an education program. These conditions will be
required outside of working hours, at the expense of the Employee. The policy is indefinite in nature to address the risks and impacts of the COVID-19 pandemic, noting the duration of the pandemic is unknown. The policy will be reviewed on a regular basis and amended as required as new information, data, and Public Health guidance regarding the COVID-19 pandemic evolves.
Section 2.0 - Purpose The purpose of the COVID-19 Vaccination Policy is to provide guidelines pertaining to the expectations and requirements the Municipality of Bayham has of Employees, Members of Council and Members of Council appointed Committees, contractors, volunteers, and students (interns and students on placements), with respect to COVID-19 and vaccinations. Section 3.0 - Legislative Framework
• Occupational Health and Safety Act, R.S.O. 1990, c.0.1
• Human Rights Code, R.S.O. 1990, c.H.19 (“Ontario Human Rights Code”)
• Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 c. M.56 (“MFIPPA”)
• Personal Health Information Protection Act, 2004, R.S.O. 2004, c. 3, Sched. A (“PHIPA”) Section 4.0 - Applicability
This policy applies to:
• Municipality of Bayham Employees, including full-time, part-time, permanent, temporary, and casual staff;
• Members of Bayham Council and Members of Council appointed Committees required to enter a Municipal facility and/or building;
• Staff of contractors and consultants acting on behalf of the Municipality and performing work in Municipal facilities and/or buildings;
• Volunteers (excluding volunteer firefighters); and
• Interns and students on placements. All new or rehired Municipality of Bayham Employees, including returning Seasonal and Student Employees, are required to be fully vaccinated, including any required vaccine boosters, against COVID-19 as a condition of hire by the Municipality of Bayham.
The Municipality of Bayham also reserves the right to amend this policy as the Municipality determines to be appropriate or required. Section 5.0 - Definitions Attestation of a medical reason(s) of Ontario Human Rights Code reason(s) – means a
written statement that sets out that the person cannot be vaccinated against COVID-19. COVID-19 - a virus belonging to a large family called coronavirus which includes the virus that causes the common cold and more severe disease such as Severe Acute Respiratory Syndrome
(SARs) and Middle East Respiratory Syndrome (MERS-COV). The virus that causes COVID-19 is a novel coronavirus, named SARS-CoV-2. Educational Program - an educational program that has been approved by and/or provided by the Municipality of Bayham and addresses the following learning components:
• How COVID-19 vaccines work
• Vaccine safety related to the development of the COVID-19 vaccines
• Benefits of vaccination against COVID-19
• Risks of not being vaccinated against COVID-19
• Possible side effects of COVID-19 vaccination Employees – means Municipality of Bayham employees, including full-time, part-time, permanent, temporary, and casual staff. Fully Vaccinated – means having received the full series of COVID-19 vaccine or a combination of COVID-19 vaccines approved by Health Canada; and having received the final dose of the COVID-19 vaccine at least 14 days ago.
Individuals – means Members of Bayham Council and Members of Council appointed Committees required to enter a Municipal facility and/or building; Staff of contractors and
consultants acting on behalf of the Corporation and performing in Municipal facilities, and buildings; volunteers (excluding volunteer firefighters); and, Interns and students on placements. Proof of Medical Exemption - written proof of a medical reason, provided by a physician or nurse practitioner in the extended class that sets out: (i) a documented medical reason for not being fully vaccinated against COVID-19, and (ii) the effective time-period for the medical reason. Proof of Vaccination - documentation issued by the Ontario Ministry of Health, other province or
territory or international equivalent indicating individual immunization status against the COVID-19 virus.
Individuals can download copies of their vaccination documentation at this link: covid19.ontariohealth.ca. If the individual has a red and white health card, call 1-833-943-3900. Vaccine - for the purposes of this Policy, a Vaccine is defined as a substance used to stimulate the production of antibodies and provide immunity against SARS-CoV-2. Vaccines approved by Health Canada are as follows:
• Pfizer-Biotech COVID-19 vaccine
• Moderna COVID-19 vaccine
• Janssen (Johnson and Johnson) COVID-19 vaccine
• AstraZeneca/COVISHIELD COVID-19 vaccine Section 6.0 - Continued Compliance with All Health and Safety Precautions Unless a legislated or regulatory exemption applies, all Municipality of Bayham Employees are expected and required to continue to comply with all applicable health and safety measures to reduce the hazard of COVID-19, including but not limited to compliance with established workplace access controls (e.g. screening), wearing a mask or face covering, using provided Personal Protective Equipment (PPE), maintaining appropriate physical distancing and self-monitoring of potential COVID-19 symptoms when at work or otherwise engaged in Municipal business. The
applicable Health and Safety measures are outlined in the Municipality of Bayham’s COVID-19 Workplace Health and Safety Guidelines. Section 7.0 - Responsibilities All levels of management are responsible for the administration of this Policy.
Management/Supervisors are expected to:
• Lead by example;
• Submit Proof of Vaccination and meet the requirements outlined in this policy;
• Ensure Employees have submitted proof of their vaccination status, as outlined in this policy;
• Ensure Employees complete any required education or training about COVID-19, including regarding vaccinations and safety protocols; and,
• Continue to enforce workplace precautions that limit the spread of COVID-19 virus. Employees are expected to:
• Continue to follow all health and safety policies and protocols to ensure personal safety and prevent the spread of COVID-19 before and after vaccination;
• Submit proof of vaccination status, Rapid Antigen Test results or an approved exemption, and meet the requirements outlined in this policy;
• Follow direction provided by the employer in cases where Rapid Antigen Testing identifies a positive case including completion of a laboratory-based polymerase chain reaction
(PCR) test;
• Complete any required Educational Program or training about COVID-19, including
regarding vaccinations and safety protocols;
• Adhere to any additional mandates or directives or reporting requirements from provincial
or federal authorities; and,
• If additional booster doses of the COVID-19 vaccine are required, ensure subsequent
doses are also received. Individuals are expected to:
• Continue to follow all health and safety policies and protocols to ensure personal safety and prevent the spread of COVID-19 before and after vaccination;
• Submit proof of vaccination status, Rapid Antigen Test results or an approved exemption, and meet the requirements outlined in this policy;
• Follow direction provided by the Municipality of Bayham in cases where Rapid Antigen Testing identifies a positive case including completion of a laboratory-based polymerase
chain reaction (PCR) test;
• Adhere to any additional mandates or directives or reporting requirements from provincial or federal authorities; and,
• If additional booster doses of the COVID-19 vaccine are required, ensure subsequent doses are also received. All Municipal Employees are required to create and foster a work environment free from harassment and disrespectful behaviour, as outlined in the Municipality of Bayham’s Personnel Policy and other applicable Municipal policies. Section 8.0 - Procedure Municipality of Bayham Employees, including full-time, part-time, permanent, temporary, and
casual staff; and Members of Council and Members of Council appointed Committees required to enter a Municipal facility and/or building; Staff of contractors and consultants acting on behalf of the Corporation and performing in Municipal facilities, and buildings; volunteers (excluding
volunteer firefighters); and, Interns and students on placements will be required to select one of the following options and the following procedure(s) will apply: 8.1 Vaccination with proof of vaccination
• The Municipality of Bayham requires all Employees and Individuals to whom the policy applies to disclose their COVID-19 vaccination status through a confidential Vaccine Declaration Form. The only acceptable proof of vaccination is the receipt or other documentation provided by the Ministry of Health/Public Health, or equivalent out-of-province health body to the person who was vaccinated.
• Employees must disclose their vaccination status to the Municipality of Bayham in accordance with the established process by no later than Monday, November 8, 2021.
Individuals must disclose their vaccination status to the Municipality prior to entering a Municipal facility and/or building. 8.2 Not vaccinated, but in progress to complete vaccination
• Employees and Individuals who, by Monday, November 8, 2021, disclose that they have not received two doses of COVID-19 vaccine (or a single dose in the case of a single dose
vaccine series), but have disclosed they are in progress to complete vaccination must participate in mandatory Rapid Antigen Testing three (3) times per week with 48 hours between testing, until proof of full vaccination is provided;
• Employees and Individuals must provide verification of the negative test result in a manner that enables the Municipality of Bayham to confirm the results at its discretion; and,
• Rapid Antigen Testing will be available at no charge for those Employees and Individuals who have scheduled their second dose of the COVID-19 vaccination in accordance with
vaccine administration guidelines. 8.3 Not vaccinated due to a medical accommodation
• Provide Proof of Medical Exemption;
• Employees and Individuals must participate in mandatory Rapid Antigen Testing three (3) times per week with 48 hours between testing, until proof of full vaccination is provided;
• Employees and Individuals must provide verification of the negative test result in a manner that enables the Municipality of Bayham to confirm the results at its discretion; and,
• Rapid Antigen Tests will be supplied by the Municipality for Employees and Individuals who have submitted the required documentation for medical exemption from receiving the vaccination.
If an Employee has a medical reason for not being vaccinated now or in the future, it is the Employee’s responsibility to contact their Supervisor/Manager/Director to provide a letter to take to their attending physician. Each case will be considered on its own facts, in accordance with any applicable legal obligations under the Human Rights Code. The Municipality will require Proof of Medical Exemption that sets out at least the following:
• That the Employee or Individual cannot be vaccinated against COVID-19; and
• The general nature of the medical reason why the Employee or Individual cannot be
vaccinated and confirmation that this is a genuine medical condition and not simply the patient’s preference or self-evaluation; and,
• The effective time period for the medical reason (i.e., permanent or time-limited). This medical information received is to be submitted to and retained by the CAO|Clerk in a
confidential file. The Municipality will work with the Employee or Individual to determine whether and how they may be accommodated, as required, in accordance with the Human Rights Code (Ontario). Without limitation, such measures for Employees may include changes to work assignments, work location, as well as regular paid Rapid Antigen Testing. note: These conditions may also be increased following further consultation with Public
Health 8.4 Not vaccinated
The following conditions will be required to occur outside of working hours for Employees:
• Employees who, by Monday, November 8, 2021, disclose that they have not received two doses of COVID-19 vaccine (or a single dose in the case of a single dose vaccine series), or who have not disclosed their vaccination status as required, shall attend Mandatory training / Educational Program (*);
• Employees and Individuals must participate in mandatory Rapid Antigen Testing three (3)
times per week with 48 hours between testing, until proof of full vaccination is provided; by means as determined appropriate by the Municipality of Bayham, in consultation with Public Health, until such time as they are considered fully immunized;
• If an Employee or Individual has chosen not to be vaccinated, without Proof of Medical Exemption (noted above), the Employee shall pay for each Rapid Antigen Test. The time
required to receive a Rapid Antigen Test will be unpaid time/personal time for the Employee or Individual, and mileage will not be paid if travel is required to receive the test
• Employees and Individuals must provide verification of the negative Rapid Antigen Test result in a manner that enables the Municipality of Bayham to confirm the results at its discretion. In cases where testing identifies a positive case, or where a negative result
cannot be confirmed by the Municipality of Bayham, Employees will be directed to stay home utilizing sick time or unpaid/personal time until verification in a manner that enables the Municipality of Bayham to confirm their ability to return to work is provided prior to
attending the workplace in accordance with the Municipality of Bayham COVID-19 Safety Plan and individuals will not be permitted to enter Municipal buildings and/or facilities; and, (*) Mandatory training/Educational Program sessions addresses the following:
• How COVID-19 vaccines work;
• Vaccine safety related to the development of the COVID-19 vaccines;
• The benefits of vaccination against COVID-19;
• The risks of not being vaccinated against COVID-19; and,
• Possible side effects of COVID-19 vaccination.
note: These conditions may also be increasing following further consultation with Public Health 8.5 Decline to Disclose Vaccination Status The following conditions will be required to occur outside of working hours for
Employees:
• After Monday, November 8, 2021, Employees and Individuals must participate in Rapid Antigen Testing conducted at interval frequency/location(s) and/or by means, as determined appropriate by the Municipality of Bayham, in consultation with Public Health,
until such time as they are considered fully immunized;
• Employees and Individuals must participate in mandatory Rapid Antigen Testing three (3)
times per week with 48 hours between testing, until proof of full vaccination is provided; by means as determined appropriate by the Municipality of Bayham, in consultation with Public Health, until such time as they are considered fully immunized;
• An Employee or Individual that declines to disclose vaccination status, without Proof of Medical Exemption (noted above), shall pay for each Rapid Antigen Test. The time
required to receive a Rapid Antigen Test will be unpaid time/personal time for the Employee or Individual, and mileage will not be paid if travel is required to receive the test; and,
• Employees must undertake mandatory training/Educational Program (*). (*) Mandatory training/Education Program sessions outside of working hours which addresses
the following:
• How COVID-19 vaccines work;
• Vaccine safety related to the development of the COVID-19 vaccines;
• The benefits of vaccination against COVID-19;
• The risks of not being vaccinated against COVID-19; and,
• Possible side effects of COVID-19 vaccination. note: These conditions may also be increased following further consultation with Public Health 8.6 Additional Testing
The Municipality of Bayham reserves the right to require Rapid Antigen Testing of any Employee or Individual at any time on a reasonable basis. Section 9.0 - Accommodations Employees requiring any further Ontario Human Rights Code accommodations under this policy may request accommodations by advising their Supervisor/Manager/Director. Individuals requiring any further Ontario Human Rights Code accommodations under this policy may request accommodations by advising their Supervisor/Manager/Director. The Municipality of Bayham is
committed to fulfilling its obligations under the Ontario Human Rights Code. Section 10.0 - Inactive Employees
Inactive Employees who are on a leave of absence are not required to comply with s.8.0 so long as they remain on a leave of absence. Employees must comply with this policy prior to returning to
work. The applicable Supervisor/Manager/Director will send information to inactive Employees. Section 11.0 - COVID-19 Screening Regardless of vaccination status, all active Employees, Members of Council or Council appointed Committees, staff of contractors and consultants acting on behalf of the Corporation and performing work in Municipal facilities and/or buildings, volunteers (excluding volunteer firefighters), interns, and students on placements shall: a.) Complete daily screening for COVID-19 symptoms prior to attending any Municipal facilities and/or buildings;
b.) Be tested for COVID-19 where persons fail screening (provincial COVID-19 self-assessment or Municipality of Bayham COVID-19 self-assessment, or Municipal facility active screening) and be restricted from entering the Municipal building and/or facility; and
c.) Provide verification in a manner that enables the Municipality of Bayham to confirm their ability to return to work or enter the Municipal building and/or facility prior to attending the workplace in accordance with the Municipality of Bayham COVID-19 Workplace Health &
Safety Guidelines. Section 12.0 - Collection of Information and Privacy Considerations The Municipality of Bayham will maintain vaccination disclosure information, including documentation verifying receipt of a vaccination series approved by Health Canada or the World Health Organization, in accordance with privacy principles and any applicable legislation including the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA). This information will be retained by Human Resources (HR), and will only be used to the extent necessary for implementation of this policy, for administering health and safety protocols, and infection and prevention control measures in the
workplace. Employees or Individuals may also be required to disclose their vaccination status by law or to
otherwise give effect to this policy, including, but not limited to, situations where Employees or Individuals are directed to stay home as a result of the daily screening tool in order to comply with the clearance criteria to return to the office (e.g. after experiencing symptoms, a COVID-19
exposure, or a travel quarantine exemption) or enter a Municipal building and/or facility. Section 13.0 - New or Rehired Employees All new or rehired Employees must provide the required proof of vaccination to HR prior to commencing their employment, engagement, assignment, or placement. This policy shall form one of the conditions of employment which new Employees accept as part of an offer of employment into such positions. Individuals can download copies of their vaccination documentation at this link:
covid19.ontariohealth.ca. If the individual has a red and white health card, call 1-833-943-3900. Section 14.0 - Ongoing Monitoring / Assessment of COVID-19 Workplace Safety Measures The Municipality of Bayham will continue to closely monitor its COVID-19 risk mitigation strategy and the evolving health information and context, to ensure that it continues to optimally protect the health and safety of its Employees in the workplace, contractors, students, elected officials and the public that they serve. To that end, and in consultation with Public Health and occupational health and safety resources, the Municipality will continue to assess other available workplace risk mitigation measures. If it is determined that additional precautions are necessary, the Municipality
of Bayham may decide to deploy new measures (including at an individual level) to protect Employees, contractors, students, and elected officials and the public from COVID-19, and may amend this policy accordingly and/or communicate the required precautions to impacted Employees. Section 15.0 - Consequences of Non-Compliance with Policy
Employees who fail to comply with this policy will be subject to progressive disciplinary action up to and including termination. Section 16.0 - Provincial Legislation The Municipality of Bayham has a legal duty under the Occupational Health and Safety Act (OHSA) to take reasonable precautions to protect workplace health and safety, including hazards posed by infectious disease such as COVID-19 and associated variants. Section 17.0 - Training
All Employees and Individuals to whom this policy applies will have this policy shared with them on, or as soon as possible following, the effective date of this policy. All new Employees, Council
appointed Committee Members, staff of contractors, consultants, volunteers (excluding volunteer firefighters), interns and students on placements will have the policy shared with them prior to commencement of first day of employment or entering a Municipal building and/or facility, where
possible. Employees and Individuals will be required to acknowledge that they have read and understood the policy. Any questions about this policy can be directed to their Supervisor/Manager/Director. Section 18.0 - Policy Implementation
Implementation of this policy will be in accordance with applicable Council and/or Corporation by-laws, policies and procedures, legislation, and collective agreement provisions.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2021-055 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD OCTOBER 7, 2021 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held October 7, 2021 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 7th day of October, 2021.
____________________________ _____________________________ MAYOR CLERK