HomeMy WebLinkAboutSeptember 02, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — Held Virtually
Thursday, September 2, 2021
7:00 p.m.
6:45 p.m. Committee of Adjustment
A. Cory Matthews
B. Jeff and Dana Deconinck
The September 2, 2021 Council Meeting was held virtually via Zoom and livestreamed on
YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
CAOICLERK
DEPUTY CLERK
DEPUTY CLERKIPLANNING COORDINATOR
TREASURER
FIRE CHIEFIBYLAW ENFORCEMENT OFFICER
MANAGER OF CAPITAL PROJECTS1
WATER/WASTEWATER
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
ED KETCHABAW
RAINEY WEISLER
C. VALERIE DONNELL
SUSAN CHILCOTT
DANFROESE
THOMAS THAYER
BRENDA GIBBONS
MARGARET UNDERHILL
LORNE JAMES
HARRY BARANIK
ED ROLOSON
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3_ REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
A. Councillor Chilcott announced the Bayham Historical Society is hosting a COVID-19
vaccination clinic at the Edison Museum of Vienna on Tuesday, September 7, 2021 from
9:00 a.m. — 12:00 p.m. Both Moderna and Pfizer vaccines will be available.
B. Mayor Ketchabaw announced a third pop up COVID-19 vaccination clinic will be held at the
Port Burwell Firehall on Thursday, September 16, 2021 from 9:30 a.m. — 12:00 p.m. for
ages 12 and above. Walk ins are welcome.
C. Treasurer Lorne James announced the 2022-2031 Draft Capital Budget is posted on the
Municipal website in the agenda for the October 5, 2021 Budget Meeting as well as on the
finance page.
2021 Council Minutes
September 2, 2021
D. CA01Clerk Thomas Thayer announced a Joint Cemetery Board Meeting will be held
Monday, September 13, 2021 at 6:00 p.m. in the pavilion at the Straffordville Community
Centre mainly to discuss cemetery lawn care and maintenance.
5. DELEGATIONS
A. Laura Sherwood, Director Hospice Partnerships St. Joseph Health Care Society Hospice of
Elgin re Hospice of Elgin Update
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the presentation by Laura Sherwood, Director Hospice Partnerships St. Joseph
Health Care Society Hospice of Elgin be received for information;
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Council Meeting held August 19, 2021
B. Statutory Planning Meeting held August 19, 2021 re Zoning Amendments Jesse and Isaac
Froese, Peter Braun Hiebert, Wilhelmus Antonius and Joanne Marlene Oostrom, Benjamin,
John and Theresa VanderDeen
C. Special Meeting held August 19, 2021
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the amended minutes of the Council Meeting held August 19, 2021, the Statutory
Planning Meeting held August 19, 2021 and the Special Meeting held August 19, 2021
be adopted.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
NO
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2021 Council Minutes
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
September 2, 2021
A. Report BL-07/21 by Harry Baranik, Fire ChiefjBy-Law Enforcement Officer re
Amendments to the Traffic By -Law No. 2016-014
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report BL-07/21 re Amendments to the Traffic By -Law No. 2016-014 be received
for information.
AND THAT an appropriate amending By-law be brought forward for Council's
consideration.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
10. DEVELOPMENT SERVICES— SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
NO
A. Notice of Passing of Zoning By -Law No. Z729-2021 B & M Penner, 10528 Plank Road
B. Notice of Public Meeting re Proposed Minor Variance A-17/21 Cory Matthews, 9513
Plank Road, Straffordville
2021 Council Minutes
September 2, 2021
C. Notice of Public Meeting re Proposed Minor Variance A-18/21 Jeff and Dana Deconinck,
35 Union Street, Vienna
D. Notice of Public Meeting re Proposed Zoning By-law Amendment Jerry and Julie Peters,
8875 Culloden Road, Eden
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence items 10.1.1-A - 10.1.1-D be received for information.
Recorded vote:
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
Mayor Ed Ketchabaw
x
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-52/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application VanderDeen, 5934 Richmond Road Zoning By-law No. Z730-2021
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report DS-52/21 regarding the VanderDeen rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
August 19, 2021 associated with this application, there were no written submissions and
no oral presentation received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing
the zoning on the property owned by Benjamin, John and Teresa VanderDeen located in
Concession 3 Part Lot 1, from Agricultural (Al) Zone to site -specific Rural Residential
(RR-44) Zone;
AND THAT Zoning By-law Z730-2021 be presented to Council for enactment.
Recorded vote:
2021 Council Minutes
Member of Council I YES
Councillor C. Valerie Donnell _x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler ! x
Mayor Ed Ketchabaw x
CARRIED
September 2, 2021
NO
B. Report DS-53/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application Oostrom, 5906 Richmond Road Zoning By-law No. Z731-2021
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report DS-53/21 regarding the Oostrom rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
August 19, 2021 associated with this application, there were no written submissions and
no oral presentation received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing
the zoning on the property owned by Wilhelmus and Joanne Oostrom located in
Concession 3 Part Lot 1, known as 5906 Richmond Rd from Agricultural (Al) Zone to
Rural Residential (RR) Zone including the severed land subject to Consent E36/21
VanderDeen;
AND THAT Zoning By-law Z731-2021 be presented to Council for enactment.
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
YES NO
x
_ _x
_ X
X
CARRIED
A. Town of Plympton-Wyoming re Rising Costs of Building Materials
B. County of Elgin re Potential Shared Service — Human Resources
5
2021 Council Minutes September 2, 2021
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.1-A - 11.1.1-B be received for information;
AND THAT with respect to Item 11.1.1-B, the Municipality of Bayham Council supports
in principle shared HR services with the County of Elgin.
Recorded vote:
Member of Council _YES NO
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x _
Deputy Mayor Rainey Weisler x
Mavor Ed Ketchabaw x
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-31/21 by Thomas Thayer, CAOICIerk and Ed Roloson, Manager of Capital
Projects JWater/Wastewater re Disaster Mitigation and Adaptation Fund (DMAF)
Application Port Burwell Stormsewers
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-31/21 re Disaster Mitigation and Adaptation Fund (DMAF)
Application — Port Burwell Stormsewers be received for information;
AND THAT Staff be directed to engage Watson & Associates Economists to assist in
determining appropriate scoping of the work for a potential DMAF grant application,
funding and revenue strategies.
Recorded vote:
Member of Council YES I NO
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
R. Report CAO-32/21 by Thomas Thayer, CAOICIerk re COVID-19 Municipal Reopening
Plan — September Update
Moved by: Councillor Chilcott
0
2021 Council Minutes
Seconded by: Deputy Mayor Weisler
September 2, 2021
THAT Report CAO-32/21 re COVID-19 Municipal Reopening Plan - September Update
be received for information.
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Susan Chilcott
Deputy._ Mayor Rainey Weisler_
Mayor Ed Ketchabaw
YES
x
x
x
x
ley-11VVIzIW
12. BY-LAWS
NO
A. By-law No. Z730-2021 Being a by-law to further amend By-law No. Z456-2003 -
VanderDeen (This by-law follows the recommendation in Report DS-52121 by Margaret
Underhill, Deputy Clerkl Planning Coordinator during the regular meeting of September
2, 2021)
H. By-law No. Z731-2021 Being a by-law to further amend By-law No. Z456-2003 -
Oostrom (This by-law follows the recommendation in Report DS-53121 by Margaret
Underhill, Deputy Clerkl Planning Coordinator during the regular meeting of September
2, 2021)
U By-law No. 2021-049 Being a by-law to further amend By-law No. 2016-014 a by-law
to regulate traffic and parking on highways, private property and municipal property
within the Municipality of Bayham (This by-law follows the recommendation in Report
BL-07121 by Harry Baranik during the regular meeting of September 2, 2021)
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT By-law No. Z730-2021, By -Law No. Z731-2021 and By -Law No. 2021-049 be read
a first, second and third time and finally passed.
Recorded vote:
Member of Council
Councillor C. Valerie Donnell
Councillor Susan Chilcott
Deputy Mayor Rainey Weisler
Mayor Ed Ketchabaw
13. UNFINISHED BUSINESS
YES NO
x
x
_ x
x
CARRIED
2021 Council Minutes September 2, 2021
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2021-051 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2021-051 be read a first, second and third time and finally
passed.
Recorded vote:
Member of Council YES
Councillor C. Valerie Donnell x
Councillor Susan Chilcott x
Deputy Mayor Rainey Weisler x
Mayor Ed Ketchabaw x
CARRIED
16. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 7:58 p.m.
Recorded vote:
NO
Member of Council
YES
NO
Councillor C. Valerie Donnell
x
Councillor Susan Chilcott
x
Deputy Mayor Rainey Weisler
x
_
Mavor Ed Ketchabaw
_
x
_
CARRIED
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