HomeMy WebLinkAbout2019-11-27 - Bayham Joint Cemetery BoardMunicipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville
November 27t'', 2019 at 7:00 p.m.
Present were Daphne Dickhout, Vera Dickhout, Jim Tait, Ben Sawatzky Ralph Carter, Marlene
Carter, John Scott, David Andrews, Treasurer Lorne James and Deputy Clerk Brenda Gibbons
1. Call to Order & Appointment of Chairman
The meeting was called to order at 7:00 p.m. Jim Tait was appointed Chairman
2. Disclosure of Pecuniary Interest
No disclosures of pecuniary interest were declared.
3. Review of Items Not on the Agenda
Jim Tait made an inquiry about Invoicing and HST Refunds.
4. Announcements
None.
5. Delegations
None.
6. Minutes of meeting held April 9, 2019 for approval
Moved by: Daphne Dickhout
Seconded by: Marlene Carter
THAT the minutes of the Joint Cemetery Board Meeting held April 9, 2019 be approved
as read.
CARRIED
7. Matters of Business
7.1 Action Required
a) 2020 Maintenance
a. Please bring, or provide in advance a written listing of maintenance
works (tree trimming and removal, requested to be conducted in
2020/2021. The Municipality will issue a single RFP for the works.
Discussion was held regarding grass cutting, specifically number of cuts and spraying.
7.2 For Information Only
a) Municipal Treasurers Report
a. 2019 Year End Financial Reports - provided
b. 2019 Care and Maintenance Report — provided
c. Care and Maintenance and 2020 Budget
The Treasurer provided an overview of the Reports as well as Care & Maintenance and
the 2020 Budget. Care & Maintenance cheques and grass cutting invoices were
distributed.
8. Unfinished Business
By -Laws No. 2015-116 and 2016-057 were discussed and no changes to the by-laws
are currently required. BOA guides were distributed and more will be ordered.
Winter burials were discussed. The by-law permits winter burials to be held off until April
if necessary. The decision is left to each individual board.
9. New Business
Time of meetings was discussed. The next meeting will start at 5:00 p.m. as a trial.
10. Next Meeting & Adjournment
Moved by. John Scott
Seconded by: Daphne Dickhout
THAT the meeting be adjourned at 7:15 p.m.
CARRIED
Chairman PSecretary r�R "
Date Approved: _ t a