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HomeMy WebLinkAboutJuly 15, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers - Held Virtually Thursday, July 15, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Redecop B. Mudge 7:30 p.m. Public Planning Meeting A. B. & M. Penner The July 15, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER MANAGER OF CAPITAL PROJECTS1 WATERIWASTEWATER MANAGER OF PUBLIC WORKS CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES BILL KNIFTON HARRY BARANIK ED ROLOSON STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3, REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Mayor Ketchabaw announced that the clinic for second vaccinations previously scheduled for August 12, 2021 at the Port Burwell Fire Hall has been rescheduled to July 27, 2021. Southwestern Public Health is rebooking appointments. Residents are advised to contact Southwestern Public Health for further information. 2021 Council Minutes July 15, 2021 B. Councillor Chilcott thanked the volunteers who recently cleaned up garbage which had been dumped in an area east of Port Burwell. C. Mayor Ketchabaw advised, on the request of the Community, a moment of silence would be held at 8:00 p.m. in support of the Hiebert family along with First Responders involved in the recent fire in Vienna. 5. DELEGATIONS A. John Seldon re Storm Water Flooding on Erieus Street, Port Burwell Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the presentation by John Seldon re Storm Water Flooding on Erieus Street, Port Burwell be received for information; AND THAT Staff be directed to prepare a Report for Council consideration based on the presentation. Recorded vote: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mavor Ed Ketchabaw YES x x CARRIED Council recessed at 7:30 p.m. for the Public Meeting and reconvened at 7:40 p.m. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Special Council Meeting held June 17, 2021 B. Council Meeting held June 17, 2021 C. Special Council Meeting held July 8, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the minutes of the Special Council Meeting held June 17, 2021, Council Meeting held June 17, 2021 and Special Council Meeting held July 8, 2021 be adopted. 2 2021 Council Minutes Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mavor Fd Ketchahaw X. 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information July 15, 2021 A. Notice of Committee of Adjustment Decision Minor Variance A-12/21 Samuel and Merrigje Kersten, 56771 Green Line, Tillsonburg B. Notice of Public Meeting re Proposed Minor Variance A-13/21 Franz and Maria Redecop, 56696 Eden Line, Eden C. Notice of Public Meeting re Proposed Minor Variance A-14/21 David and Patricia Mudge, 27 Erieus Street, Port Burwell D. Notice of Public Meeting re Proposed Zoning By-law Amendment Bernardo and Mary Penner, 10528 Plank Road, Eden Moved by: Councilor Froese Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A - 10.1.1-D be received for information. k 2021 Council Minutes Recorded vote: Member of Council YI Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainev Weisler x Mayor Ed Ketchabaw x CARRIED 10.1.2 Requiring Action 10.2 Reports to Council M July 15, 2021 A Report DS-40/21 by Bill Knifton, Chief Building Official I Drainage Superintendent re 2nd Quarter Report Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-40/21 re 2nd Quarter Report be received for information. Recorded vote: Member of Council _YES_ x x x x x NO Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED B. Report DS-39/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Temporary Use and Removal Agreement — Kimberly Arbeau, 56365 Howey Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-39/21 regarding the Arbeau Temporary Use and Removal Agreement be received for information; AND THAT By-law 2021-042 being a by-law to authorize an agreement between Kimberly Arbeau and The Corporation of the Municipality of Bayham be presented for enactment. 4 2021 Council Minutes Recorded vote: July 15, 2021 Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED C. Report DS-43/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E49-21 Klassen — creation of a new lot Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-43/21 regarding Consent application E49-21 Klassen be received for information; AND THAT Council supports and recommends to the Elgin County Land Division Committee that Consent Application E49-21, submitted by Franz Klassen be granted subject to the following considerations and conditions: 1. Digital Copy of the final survey 2. Planning report fee payable to the municipality 3. Cash in Lieu of parkland dedication fee payable to the Municipality 4. Installation of municipal water and municipal sanitary sewer stub connections to the severed lot 5. Rezoning of the retained lands to a site -specific Village Residential (R1) Zone to recognize a reduced rear yard setback 6. Provide a grading plan showing adequate storm water control of surface water runoff to not adversely affect neighbouring properties, municipal street or receiving watercourses l Provide confirmation of adequate elevation above the susceptible flood area from the LPRCA prior to development of the severed lands. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Raine Weisler x Mayor Ed Ketchabaw I x CARRIED D. Report DS-44/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E50-21 W. D. Bronz Ltd. — creation of a new lot 2021 Council Minutes Moved by: Councillor Donnell Seconded by: Councilor Froese July 15, 2021 THAT Report DS-44/21 regarding Consent application E50-21 W. D. Bronz Ltd. be received for information; AND THAT Council supports and recommends to the Elgin County Land Division Committee that Consent Application E50-21, submitted by W. D. Bronz Ltd. be granted subject to the following considerations and conditions: 1. Digital Copy of the final survey 2. Planning report fee payable to the municipality 3. Cash in Lieu of parkland dedication fee payable to the Municipality 4. Rezoning of both the retained and severed parcel to permit a reduced minimum lot area and reduced minimum lot frontage 5_ Provide confirmation of a registered Easement Agreement for the shared drainage swale Recorded vote: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Scugog, Municipality of Chatham -Kent, Town of Fort Erie, Town of Plympton-Wyoming, City of Port Colborne, Municipality of Dutton Dunwich re Capital Gains on Primary Residence B. Municipality of Hastings Highlands, City of Welland, Township of Adjal-Tosorontio, Township of Archipelago, County of Elgin re Support for 988 Crisis Line C. City of St. Catharines, Town of Fort Erie, Township of South Stormont re Lyme Disease Awareness Month D. Municipality of Chatham -Kent re Support Resolutions Bill 228 and Bill 279 E. Township of Georgian Bay re Bill 279 �. Municipality of Chatham -Kent re Support Resolution Drainage Matters and the Canadian National Railway 6 2021 Council Minutes July 15, 2021 G. Town of Fort Erie re Licensing of Cannabis Operations — Previously Operating Illegally H. Town of Plympton-Wyoming re Support for Fire Departments County of Perth, Township of Huron-Kinloss re Domestic COVID-19 Vaccine Production and Capacity J. Township of Brock re Invasive Phragmites K. Municipality of Dutton Dunwich, Municipality of West Elgin re Elgin County Development Charges L. Township of Scugog re Bus Stops on Dead End Roads M. New Westminster Burnaby MP, Peter Julian re Motion M-84 Anti Hate Crimes and Incidents & Private Members Bill C-313 Banning Symbols of Hate Act N. Elgin Group Police Services Board Draft Minutes of Meeting held May 19, 2021 and Media Release re Detachment Commander O. Long Point Region Conservation Authority minutes of meetings held June 2, 2021 and June 23, 2021 P. Bayham Historical Society re Vienna Community Centre Council observed a minute of silence at 8:00 p.m. in support of the Hiebert family along with First Responders involved in the recent fire in Vienna. Moved by: Councilor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A - 11.1.1-P be received for information; AND THAT Council supports item 11.1.1-A Correspondence from the Township of Scugog re Capital Gains on Primary Residence; AND THAT Council supports item 11.1.1-H Correspondence from the Town of Plympton-Wyoming re Support for Fire Departments. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x De ut Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 2021 Council Minutes 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-11/21 by Lorne James, Treasurer re 2021 Q2 Variance Report Moved by: Councillor Donnell Seconded by: Councillor Chilcott July 15, 2021 THAT Report TR-11/21 re 2021 Q2 Variance Report be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x _ _ Mayor Ed Ketchabaw x CARRIED B. Report CAO-17/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance - Bayham Beachfest Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-17/21 re 2021 Municipal Assistance — Bayham Beachfest be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for Bayham Beachfest to conduct a fireworks display in the evening of August 1, 2021, subject to the following criteria: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of $2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief; • ensuring compliance with applicable Provincial regulations regarding outdoor gathering under the Province's Reopening Plan and local public health guidelines. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x 8 2021 Council Minutes DeputyDepuly Mayor Rainey Weisler _ Mayor Ed Ketchabaw I CARRIED s July 15, 2021 C. Report CAO-18/21 by Thomas Thayer, CAOICIerk re Acquisition of Pumper — 2022/23 Capital Program Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-18/21 re Acquisition of Pumper — 2022/23 Capital Program be received for information; AND THAT Staff be directed to issue a Request for Proposal for one (1) Pumper. Recorded vote: DeDutV Mavor Rainev Weisler Ed Ketchabaw CARRIED D. Report CAO-19/21 by Thomas Thayer, CAOICIerk re Requested Updates to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Follow -Up to Council Correspondence Received June 17, 2021 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-19/21 re Requested Updates to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) — Follow-up to Council Correspondence Received June 17, 2021 be received for information. Recorded vote: Member of Council YES i NA Councillor C. Valerie Donnell x _ Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler _x Mavor Ed Ketchabaw x _ CARRIED E. Report CAO-20/21 by Thomas Thayer, CAOICIerk re Vienna Community Centre HVAC Replacement w 2021 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell July 15, 2021 THAT Report CAO-20/21 re Vienna Community Centre HVAC Replacement be received for information; AND THAT the Municipality sole source a new natural gas furnace solution from Koolen Electric based on their quote of $49,485 + HST; AND THAT the new natural gas furnace solution be funded from the Vienna Community Centre Reserve Fund. Recorded vote: Member of Council YES x NO Councillor C. Valerie Donnell Councillor Dan Froese x x x x Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw C_:: el F. Report CAO-21/21 by Thomas Thayer, CAOIClerk re COVID-19 Municipal Reopening Plan Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-21/21 re COVID-19 Municipal Reopening Plan be received for information. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw F x CARRIED G. Report CAO-22/21 by Thomas Thayer, CAOIClerk re Canadian Community Revitalization Fund Application Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-22/21 re: Canadian Community Revitalization Fund Application be 10 2021 Council Minutes received for information; July 15, 2021 AND THAT Council support an application to the CCRF for the upgrade of the exterior of the Port Burwell Historic Lighthouse. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler _ x Mayor Ed Ketchabaw x CARRIED 12. BY-LAWS A. By -Law No. 2021-042 Being a by-law to authorize the execution of a temporary use and removal agreement between Kimberly Arbeau and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-39121 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of July 15, 2021) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-law No. 2021-042 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x x x Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-043 Being a by-law to confirm all actions of Council 2021 Council Minutes July 15, 2021 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-law No. 2021-043 be read a first, second and third time and finally passed. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:37 p.m. Recorded vote: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x ley -A Wo A/_\YeT:7 12