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HomeMy WebLinkAboutDecember 03, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, December 3, 2015 7:00 p.m. Page 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 5 - 42 (a) 7:05 p.m. - Amanda Froese, Project Manager Meritech Engineering re Municipality of Bayham Storm Sewers 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 43 - 49 (a) Regular meeting of Council held November 19, 2015 7. MOTIONS AND NOTICE OF MOTION (a) Motion re Eden Community Centre THAT the Council of the Corporation of the Municipality of Bayham direct staff to list the Eden Community Centre, described as Part 1, RP 11 R-9920, for sale with the Municipal Realtor; AND THAT the sale have a sixty (60) day closing period 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1. Correspondence 8.1.1 Receive for Information Page 1 of 92 2015 Regular Council Agenda December 3, 2015 Page 8.1.2 Requiring Action 8.2. Reports to Council 9. PHYSICAL SERVICES - EMERGENCY SERVICES 9.1. Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2. Reports to Council 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 10.1. Correspondence 10.1.1 Receive for Information 50 (a) Committee of Adjustment Certified Notice of Decision re A-07/15 Barry and Sandra Keep 51 (b) Committee of Adjustment Certified Notice of Decision A-08/15 Jacob and Margaretha Neufeld 52 - 53 (c) Notice of Application and Notice of Public Meeting re Proposed Draft Plan of Subdivision A & E Peters Country View Estates Phase 2 54 - 55 (d) Notice of Public Meeting re proposed zoning by-law amendment Wells 10.1.2 Requiring Action 10.2. Reports to Council 56 - 57 (a) Report DS-71/15 by Bill Knifton, Chief Building Official/Drainage Superintendent re Baynor Road Drain. Page 2 of 92 2015 Regular Council Agenda December 3, 2015 Page 11. FINANCE AND ADMINISTRATION 11.1. Correspondence 11.1.1 Receive for Information 58 (a) Rose Gardner, Chair of Straffordville Community Committee re Straffordville Community Centre 59 - 60 (b) Municipality of Neebing re Consultation on the Police Services Act 61 - 63 (c) Township of Champlain re Review of the new OPP billing model 64 (d) Jeff Yurek, MPP Elgin-Middlesex-London re Municipality of Bayham Expression of Interest, Ontario Community Infrastructure Fund Bayham Water System Health & Safety Repairs 65 - 67 (e) Museums Bayham minutes of meeting held November 11, 2015 68 - 70 (f) Joint Cemetery Board draft minutes of meeting held November 24, 2015 11.1.2 Requiring Action 71 - 72 (a) AMO Policy Update re AMO and UQM to Collaborate on Climate Action 73 (b) Memo re Doors Open East Elgin 11.2. Reports to Council 74 - 75 (a) Report CAO-87/15 by Paul Shipway, CAO re RFT 15-07 Bridge Washing Tender 76 - 77 (b) Report CAO-88/15 by Paul Shipway, CAO re RFP 15-03 Canine Control - Poundkeeper Services 12. BY-LAWS 78 - 85 (a) By-Law 2015-120 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and 1564242 Ontario Ltd. o/a Can Sweep for provision of Bridge Washing Services 86 - 91 (b) By-Law 2015-121 Being a By-law to authorize the execution of Page 3 of 92 2015 Regular Council Agenda December 3, 2015 Page an agreement between the Municipality of Bayham and Hillside Kennels Animal Control Ltd. for the provision of Canine Control/Pound Keeper Services 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 92 (a) By-Law 2015-122 Being a By-law to confirm all actions of Council 16. ADJOURNMENT (a) Adjournment Page 4 of 92 Storm Sewer System Assessment Port Burwell and Vienna Municipality of Bayham s_ 4. yt,4 .,,--,-444.,,,01,,, ,$„`(P 1p FF--1*, 'M r t Y 4;�. `3c� .r4 9Lk"1.1;;, 1 TM+ 9�'�7 £l � � "� .^£ ''''('4'' ��a� �� Yj _ . J4 S. Yk R � 4i kx 1 � �sr' �q� � ; Port Burwell Beach MERIT ECH 1315 Bishop Street h, Cambridge, ON N1R 6Z2022 Nortt 519.623.11Suite40 f 519.623.7334 www.meritech.ca Project No.: 4423 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 5 of 92 MERIT ECH October 30, 2015 Municipality of Bayham 9344 Plank Road Stradfordville, ON N0J 1Y0 Attention: Mr. Paul Shipway CAO, Municipality of Bayham Dear Mr. Shipway, Re: Existing Conditions and Recommendations Report Port Burwell and Vienna Storm Sewer Assessment Municipality of Bayham The following report has been prepared in accordance with the requirements of the Municipality of Bayham as set out in our proposal from March 2015. Over the spring and summer of 2015, Meritech conducted structure investigations, CCTV inspections and GPS survey of the storm structures to determine the extent of the existing storm sewer systems in Port Burwell and Vienna. From this information along with any 4 existing drawings made available a map of the networks was produced. U W Recommendations based on the conclusions of this investigation are included herein to ii guide the Municipality in a program to rehabilitate the storm sewer systems within Port w Burwell and Vienna. c6,,cOssr At* 3 Yours very y, A.J. FROESE g MERITECH ENGINEERING 100044355 ' . M O��MCE OF O�P Jason Tulumello Amanda J. Froese, P.Eng., FEC Construction Inspector Project Manager JCT/mb Enclosures(1) eCnonsugiltineers ng f! EV,i Professional Engineers MEV2014 Storm Sewer System Assessment of Ontario Ontario Meritech Engineering 1315 Bishop St.North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f 519.623.7334 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 6 of 92 MERITECH Storm Sewer System Assessment Executive Summary The storm water management systems in the villages of Vienna and Port Burwell consist of roadside swales, ravines, culverts, and storm pipes ranging in diameter and length. The runoff catchment areas consist of grassed areas, asphalt pavement roads, parking lots, and residential areas. The purpose of this report is to describe the existing conditions of the storm systems within the villages of Port Burwell and Vienna and what is required of the municipality to establish an effective storm water management system in accordance with the Ministry of the Environment guidelines or as directed by Public Works. The identification of existing conditions began with a site examination with multiple pictures and inspections of manhole structure conditions and locations, storm sewer invert elevations, catchment areas, and outlet locations. Following the site inspections spanning over a period of 2 weeks, CCTV inspections were coordinated and carried out at storm sewer locations believed to be significant due to large pipe diameters, unknown outlets, and to identify deficient storm pipes. The results of the inspections were compiled, correlated and analyzed for use in developing the storm water network in AutoCAD as well as in the storm sewer hydraulic design analysis. In both Port Burwell and Vienna many of the sewers are cracked, deformed, or plugged with sediment resulting in inefficient drainage systems. Many of the areas drain through private properties through swales/ditches and culverts and possibly without easement rights. It is our opinion that the Municipality is best served by having their infrastructure within their own right of ways and replacing deficient storm sewers and structures thereby reducing liability risk to the Municipality. Recommendations include characteristics for the future design of the systems, replacement strategies and next steps. K:Projects\4423\60-Design\4423.ExistingConditionsReport 10/30/2015 Page i 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 7 of 92 MER EE C H Storm Sewer System Assessment Disclaimer This Existing Conditions report was prepared by Meritech Engineering for the Municipality of Bayham. The comments, recommendations and materials presented in this report reflect our best judgement in light of the information available at the time of preparation. Except for approval and commenting municipalities and agencies in their review and approval of this project, any use which a third party makes of this report, or any reliance upon, or decisions as a result of, are the responsibility of such third parties. Meritech Engineering accepts no responsibility for damages suffered by any third party, other than an approval or commenting municipality or agency, as a result of decisions made or actions taken based on this report. Use and Reproduction of This Document No part of this report may be reproduced, stored in a retrieval system, or transcribed in any form, or by means including electronic, mechanical, photocopying, recording and scanning without the prior written approval of the author. For Further Information For further information regarding this report please contact the author at the following address: Meritech Engineering Attention: Mr. Ian S. Robertson, P. Eng. Director of Engineering 1315 Bishop Street North, Suite 202 Cambridge, ON N1R 6Z2 t(519) 623-1140 f(519) 623-7334 email: ianr@meritech.ca K:Projects\4423\60-Design\4423.ExistingConditionsReport 10/30/2015 Page ii 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 8 of 92 MER EE C H Storm Sewer System Assessment Table of Contents Introduction 1 Background 1 Purpose 2 Scope 2 Approach 2 Findings 4 Port Burwell 4 Network One 5 Network Two 5 Network Three 5 Network Four 5 Network Five 5 Network Six 6 Network Seven 6 Unknown Networks 6 Vienna 7 Network One 8 Network Two 8 Network Three 8 Network Four 8 Network Five 8 Network Six 9 Unknown Networks 9 Conclusions 9 Recommendations 10 References 11 List of Figures Figure 1: Municipality of Bayham. (image from Google Maps. October 26, 2015) 1 Figure 2: Port Burwell Networks Areas 4 Figure 3: Vienna Catchment Areas 7 Appendices Appendix A: Sewer Structure Dip Sheets Appendix B: Storm Network Drawings Appendix C: CCTV Reports K:Projects\4423\60-Design\4423.ExistingConditionsReport October 2015 Page iii 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 9 of 92 MERITECH Storm Sewer System Assessment Introduction This section will introduce the villages of Vienna and Port Burwell, the purpose of the existing conditions assessment, and the main scope of the report. Background These two villages are located within the Municipality of Bayham which is part of Elgin County (see Figure 1). The storm drainage flows to Big Otter Creek, and eventually to Lake Erie. These villages are small in size and population with large lots and rural street sections. r 1111 L. Figure 1: Municipality of Bayham. (image from Google Maps. October 26, 2015) K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 1 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 10 of 92 MER EE C H Storm Sewer System Assessment Purpose The Municipality of Bayham sought assistance in assessing the existing storm sewer conditions for Port Burwell and Vienna in order to determine whether remedial work was required to improve efficiency and reliability of the storm drainage systems. The Municipality also sought to improve up to date records of the storm systems in Vienna and Port Burwell. Drainage systems provide the Municipality with a method to reduce liability and risk of flooding. Rainfall and runoff from municipal right of ways are carried to adequate outlets along with drainage from private lands. It is important for the Municipality of Bayham to understand the system and to make informed decisions on its maintenance and configuration. Scope This report includes how the existing conditions were determined and how that information was used to provide appropriate conclusions and recommendations based on the need of the Municipality. The findings include catchment areas, storm water networks flowing to each outlet, deficient storm sewers and structures. It will also include conclusions gathered from these finding and recommendations on how to improve the existing storm water systems. Approach This section provides what was required in the assessment of existing conditions and the techniques used to gather that information. It also describes how that information was used to determine the effectiveness of the existing drainage systems. The assessment began with an inspection of each individual manhole and catchbasin structure and the sewers entering at each location. Sewers on County Roads were excluded from the assessment; though some local sewers discharge into County sewers. Each structure was inspected for type, size, shape, material, condition and opening locations for each storm sewer. Within each structure, each storm sewer was inspected for direction, size, material, visible conditions, and 'dips'(distance from the invert of the pipe to the top of the lid). The Structure Dip Sheets are included in Appendix A. Surveyors then visited the site to determine the location of each structure and the elevation at the centre of each lid using GPS technologies. This information was used together with the 'dips' to determine the invert elevations and slopes of each pipe. After the invert elevations and slopes were determined, the information was input into the AutoCAD file along with the surveyed structure locations to develop the network. This is to be provided to the Municipality for inclusion in the GIS system. In order to determine the sewer condition, direction and connectivity to the network, a video inspection was required. CCTV (Closed Camera Television) inspections were then coordinated at specific locations including sewers with diameters 300mm and larger and sewers with unknown inlets or outlets. In order to perform the CCTV inspections, flushing of K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 2 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 11 of 92 MEC H Storm Sewer System Assessment the sewers was required to allow the camera to pass through the sewers. Unfortunately, the CCTV inspections could not be completed in many areas due to large debris, blockages (silt) or pipe deformation. Many assumptions were made while developing the network and many of the sewer inlets and outlets remain unknown. The cost to flush these unknown pipes in order to facilitate further CCTV is high; therefore flushing and additional CCTV inspections is not recommended as these pipes are already not working and are recommended to be replaced. The storm pipe sizes, types, and slopes were used together with the catchment areas and runoff coefficients to determine whether the pipes can perform under the 5 year storm flow conditions. This was determined using storm sewer hydraulic design calculations. This part of the project shall be built upon with a proposed condition system with the detailed design of future systems. This report will provide the municipality with a guiding document for future work for a drainage system in Vienna and Port Burwell. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 3 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 12 of 92 MERITECH Storm Sewer System Assessment Findings This section will provide the catchment areas and describe the conditions of each individual network in Port Burwell and Vienna using the information gathered described in the 'Approach'Section. Port Burwell Port Burwell is comprised of seven separate drainage networks. These networks have been created based on outlets. They each have a separate outlet to Big Otter Creek, the County Road or the beach. FI i C—_ —' v �- I� .111111\ 4 AM.I 6 IK. Ir- -..„ 1 114=171=1,F 11 1 ipAio.,intom,Liii..-,,__ _", 1. __ Mig. 04 + ' - ---___ Itiktid 14) ,jdIijj: i � � � �I -. �milm,-' - IIIIII Min I. UMiEl i E111 l. mm dim.. Mr AIMM MEM MMEN = NE Ingwir I. im: Mil Too 410 =4- milll id II Ell iiii .. Iino .-. ME Er'111117---. rnal mi. il. - I` ...., - , .........ii . ..ii LI Plii IL, . , ,- - ..4,_-ii m low 4:Ali E Nu Is r�tL .T -IP1 $!j1i Elie ri : JiImi, 1 -'"----"s'-',-..„,........... i 1 iii lig ..... 4., . , ,,, i , ,,., _ \ Figure 2: Port Burwell Networks Areas K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 4 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 13 of 92 MERITECH Storm Sewer System Assessment Network One Network One has an outlet to Lake Erie located south of Brock Street with the network comprised of manhole and catchbasin structures on Robinson Street. This network takes a total catchment area of approximately 3.25 hectares and also takes additional flow from a County road network north of Wellington Street (see Figure 2 — Green). This section contains approximately 510m of pipe with approximately 50% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 290m of pipe is cracked, deformed and damaged which makes up approximately 70% of the network. Network Two Network Two has an outlet to Big Otter Creek located west of the intersection of Pitt and Robinson Streets with the network comprised of catchbasin structures on Pitt, Brock, and Robinson Streets (see Figure 2 — Yellow). This network takes a total catchment area of approximately 3.5 hectares. This section contains approximately 600m of pipe with approximately 75% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 140m of pipe is deformed and damaged which makes up approximately 25% of the network. Network Three Network Three has an outlet to Lake Erie located south from the Memorial Park Drain Extension with the network comprised of manhole and catchbasin structures on Strachan Street(see Figure 2 — Blue). This network takes a total catchment area of approximately 8.5 hectares and also takes additional flow from a culvert near the intersection of Brock Street and Strachan Street. This section contains approximately 730m of pipe with approximately 30% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Also, this network contains a 600mm diameter pipe with an assumed length of approximately 210m which is greater than the distance of 90m between structures recommended by the Ministry of the Environment. Approximately 90m of pipe is deformed and damaged which makes up approximately 15% of the network. Network Four Network Four has an assumed outlet to a 450mm culvert south of Wellington Street, along Elizabeth Street, with the network comprised of catchbasin structures on Elizabeth Street (see Figure 2 — Orange). This network takes a total catchment area of approximately 1.6 hectares. This section contains approximately 300m of pipe with approximately 85% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 110m of pipe is deformed and damaged which makes up approximately 40% of the network. Network Five Network Five has an outlet to Lake Erie south of Pitt Street with the network comprised of catchbasin structures on Pitt Street between Elizabeth and Victoria Streets (see Figure 2 — Red). This network takes a total assumed catchment area of 2.9 hectares from an assumed swale behind the homes between Victoria and Elizabeth Streets. This section contains approximately 70m of pipe with approximately 60% of the pipe lengths assumed due to an K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 5 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 14 of 92 MERITECH Storm Sewer System Assessment assumed inlet. Approximately 10m of pipe is damaged due to a displaced and offset pipe toward the outlet. Network Six Network Six has an outlet to Big Otter Creek located northeast of the Strachan Street and Robinson Street intersection with the network comprised of catchbasin structures on Elizabeth, William, Victoria, Newton, Milton, Shakespeare, Strachan and Robinson Streets (see Figure 2 — Turquois). This network takes a total catchment area of approximately 12 hectares and is the largest single network in Port Burwell. This section contains approximately 1400m of pipe with approximately 40% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Also, this network contains a 450mm and 300mm diameter pipe with assumed lengths exceeding the distance of 90m between structures recommended by the Ministry of the Environment. Approximately 200m of pipe is deformed, damaged, or collapsed which makes up approximately 15% of the network. Network Seven Network Seven has an outlet to a ravine located southwest of Burwell Street with the network comprised of manhole and catchbasin structures on Homer, Cowper, Tennyson, and Addison Streets (see Figure 2 — Pink). This network takes a total catchment area of approximately 4.6 hectares. This section contains approximately 800m of pipe with approximately 25% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Also, this network contains a 100mm and 300mm diameter pipe with assumed lengths exceeding the distance of 90m between structures recommended by the Ministry of the Environment. Approximately 200m of pipe is corroded or damaged which makes up approximately 25% of the network. Unknown Networks There are a number of pipes within Port Burwell that have unknown inlets and outlets. A total of approximately 1600m of pipes are unknown and assumed across all streets in Port Burwell. These pipes range from 100mm to 400mm in diameter and have not been inspected via CCTV. Also, much of the network on County roads is unknown and drainage areas to these networks remain unknown. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 6 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 15 of 92 MER ECH Storm Sewer System Assessment Vienna riw_ ,..,,,,,..„„i II. „.,--_,,, ,,.........iii, ...„,,,,,,. .....„ I „,,,,,,,„„„0„ ,....,,,,,. .....6x0 _- ,,- , ...ti.... __,,,...,,,,,,, 2 tiiiiii=mmi Witt%4 1 .� ..We . - ' ..... Ira sigs\J„..1 ...,)„...,-------tir , iiitoilaus ___,.."1 al E. imisioire \II---Aga likolirS0,440 Ct__ _......3 wr-4°I 1 I 1 °111 I ill li irillii ,* . '° ...-w..... . t *,P , T1 Pr!01 i 1 I 11*it '” 6 *114 Figure 3: Vienna Catchment Areas K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 7 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 16 of 92 MERITECH Storm Sewer System Assessment Network One Network One has an outlet to Big Otter Creek located north east of the intersection of Ann Street and Edison Road with the network comprised of catchbasin structures on Elm and Ann Streets(see Figure 3 — Green). This network takes a total catchment area of 2.1 hectares. This section contains approximately 350m of pipe with approximately 60% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 70m of pipe is deformed and damaged which makes up approximately 20% of the network. Network Two Network Two has an outlet to Big Otter Creek located east of the intersection of Edison Drive and Fulton Street with the network comprised of catchbasin structures on Edison Drive and Fulton Street (see Figure 3 —Yellow). This network takes a total catchment area of 1.8 hectares. This section contains approximately 200m of pipe with approximately 50% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages, and debris that could not be inspected. Approximately 70m of pipe is deformed and damaged which makes up approximately 35% of the network. Network Three Network Three has an outlet to Big Otter Creek located north of the intersection of Queen and Oak Street with the network comprised of catchbasin structures on Oak, Ann, Chestnut, and Queen Streets (see Figure 3 — Blue). This network takes a total catchment area of 4.1 hectares. This section contains approximately 800m of pipe with approximately 60% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 200m of pipe is cracked, deformed and damaged which makes up approximately 25% of the network. Network Four Network Four has an outlet to a culvert located southeast of the intersection of Fulton and Centre Street with the network comprised of catchbasin structures on Centre Street (see Figure 3 — Orange). This network takes a total catchment area of 4.9 hectares. This section contains approximately 550m of pipe with approximately 20% of the pipe lengths assumed due to blind pipes to the main as well as blockages and debris that could not be inspected. Also, this network contains a 100mm diameter pipe with an assumed length of approximately 100m which is greater than the distance of 90m between structures recommended by the Ministry of the Environment. Network Five Network Five has an outlet to Big Otter Creek located northeast of the intersection of Plank Road and Chapel Street with the network comprised of manhole and catchbasin structures on Chapel Street (see Figure 3 — Red). This network takes a total catchment area of 1.8 hectares. This section contains approximately 350m of pipe with approximately 15% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 40m of pipe is cracked, deformed and damaged which makes up approximately 10% of the network. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 8 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 17 of 92 MERITECH Storm Sewer System Assessment Network Six Network Six has an outlet to Big Otter Creek located south of North Street with the network comprised of catchbasin structures on North Street (see Figure 3 —Turquois). This network takes a total catchment area of 1.2 hectares. This section contains approximately 350m of pipe with approximately 40% of the pipe lengths assumed due to blind pipes to the main as well as deformed pipes, blockages and debris that could not be inspected. Approximately 94m of pipe is cracked, deformed and damaged which makes up approximately 30% of the network. Also, this network contains a 600mm diameter pipe with an assumed length of approximately 130m which is greater than the distance of 90m between structures recommended by the Ministry of the Environment. Unknown Networks There are a number of pipes within Port Burwell that have unknown inlets and outlets. A total of approximately 2100m of pipes are unknown and assumed across all streets in Port Burwell. These pipes range from 40mm to 400mm in diameter and have not been inspected via CCTV. Also, much of the network on County roads is unknown and drainage areas to these networks remain unknown. Conclusions Both communities are serviced with road side swales and underground storm sewers for storm runoff. Properties are situated in some instances at grades lower than the road way. We have concluded that the existing storm sewer systems are not functioning as intended. Storm runoff is currently being conveyed predominately overland instead of within the sewer systems. Road drainage appears to be draining without proper outlets, or secured easements. Many of the installed sewers are of a size smaller than recommended by the Ministry of the Environment. In Port Burwell a total of approximately 6200m of storm sewers are present with approximately 25% of the networks assumed and approximately 25% of the networks unknown. Out of the known and assumed networks, the total percentage requiring replacement due to damage is approximately 25%. In Vienna a total of approximately 4400m of storm sewers are present with approximately 30% of the networks assumed and approximately 40% of the networks unknown. Out of the known and assumed networks, the total percentage requiring replacement due to damage is approximately 15%. Calculating the adequacy of the size of the sewers is of no advantage until such time as a proposed network can be properly determined. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 9 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 18 of 92 MERITECH Storm Sewer System Assessment Recommendations In order to ensure success in the future of storm water management in the villages of Port Burwell and Vienna a number of recommendations can be made. All networks should be discretized, with catchment areas accurately measured, and each pipe sized accordingly using each network's existing outlet. Annual inspections and storm cleanout programs should be coordinated in order to maintain the effectiveness and reliability of the storm sewer systems. All of the manhole and catchbasin structures should be designed and installed using current (MOE or Elgin County) standards and all new developments should provide onsite stormwater management. The Municipality is best served by having their infrastructure moved within their own right of ways where possible in order to facilitate future maintenance if required. Remedial efforts should begin in Port Burwell as much more is known about the existing conditions in comparison to Vienna. The storm sewers in networks One, Two, and Three should be moved within the right of ways where possible. While doing so this will replace deficient sewers and will reduce liability risk to the Municipality. Networks One and Two drain to outlets in the beach that are subject to burial by the sand and waves from Lake Erie. Creating a new outlet for the Robinson Street storm sewer will require a Schedule C Class EA to be processed, complete with public consultation. It will be important to include Elgin County in this process as the storm systems intertwine. Port Burwell currently utilizes mostly roadside swale drainage systems without curb and gutter. It is recommended that curb and gutter be installed at any roadway equal to or greater than 18m in width per common municipal guidelines. In Vienna all of the deficient sewers should be replaced with an underground storm system as opposed to a roadside swale and culvert system. Culverts commonly cause frost heaving in the winter months which can cause damage to public and private driveways. The detailed design of the storm sewer systems should include: 1. Catchment areas based on drainage divides, 2. Geotechnical consideration for groundwater, 3. A 5-year return period and a lower run-off coefficient to accurately reflect the land use, 4. Consideration of sewer crossings, 5. Re-use of existing outlets, 6. Co-ordination with the County of Elgin, especially where local sewers discharge into the County sewer system and where County roads have sewers connecting into local sewers. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 10 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 19 of 92 MERITECH Storm Sewer System Assessment References Bayham, ON. Google Maps. Retrieved October 26, 2015, from https://www.google.ca/maps. K:Projects\4423\60-Design\4423.Storm Sewer Assessment.rpt.docx October 2015 Page 11 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 20 of 92 Storm Sewer Costs Assessment Report Port Burwell and Vienna Storm Sewers Municipality of Bayham •'`� l • - 41411P MERIT ECH 1315 Bishop Street North, Suite 202 Cambridge, ON N1R 6Z2 t 519.623.1140 f 519.623.7334 www.meritech.ca Project No.: 4423 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 21 of 92 MERIT ECH November 25, 2015 Municipality of Bayham 9344 Plank Road Stradfordville,ON N0J 1Y0 Attention: Mr. Paul Shipway CAO, Municipality of Bayham Dear Mr. Shipway, Re: Storm Sewer Costs Assessment Report Port Burwell and Vienna Storm Sewer Assessment Municipality of Bayham The following report has been prepared in accordance with the requirements of the Municipality of Bayham, as set out in our proposal from March 2015 and is built upon the Storm Sewer Assessment Report submitted October 30, 2015. A conceptual system map was prepared and sizing of the sewers within this system was performed in order to assess the needs to provide Vienna and Port Burwell with storm a sewers in accordance with the recommendations set out in the Assessment Report. i Due to the condition of the sewers, this assessment assumed new installation of sewers '= throughout the system. Where a high point exists and adequate drainage is provided, the detailed design will determine the extent of sewers that can be excluded. A recommendation was also made to install curbs for streets of a larger right of way width, this cost has been incorporated. Furthermore, we have assumed that the Municipality and the County will work together for the inter-connectedness of the storm sewers. Please review the enclosed information, and if you have any qu- • we would be please to meet and discuss at your convenience. �QOFEs-i.,vq42c Yours very truly, 2� � Zm MERITECH ENGINEERING m° A.J. F044355 100044355 N� NCE OF O Jason Tulumello Amanda J. Froese, P.Eng., FEC' Construction Inspector Project Manager JCT/mb Enclosures(0) eConsulting Engineers `'`# Professional Engineers MEV2014 K:\Projects\4423\60-Design\4423.Storm Sewer of Ontario Ontario Costs Assessment.rpt.doccMeritech Engineering 1315 Bishop St. North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f 519.623.7334 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 22 of 92 MERITECH Storm Sewer Costs Assessment Report Executive Summary The two villages that were studied were Vienna and Port Burwell, part of the Municipality of Bayham. The storm drainage flows to Big Otter Creek, and eventually to Lake Erie. Meritech Engineering performed a storm sewer assessment program and concluded that the existing storm sewer systems are not functioning as intended. Storm runoff is currently being conveyed predominately overland instead of within the sewer systems. Road drainage appeared to be draining without proper outlets, or secured easements. A proposed sewer network was estimated utilizing existing topographic information, sanitary sewer design drawings and the inverts and sizes from the existing conditions assessment. A network for both towns was created and catchments estimated. This information was combined into a spreadsheet (and sizes of storm sewers were in order to provide the municipality with expected costs. The proposed conceptual network was scored based on area served, path and importance to a network as well as the condition of the existing infrastructure. Four priorities were assigned. The analysis concludes that Priority 1 networks are to be replaced first and is expected to cost the municipality $2,912,000 over the proposed 5-year program. Priority 2 networks total $1,677,000 and Priority 3 and 4 streets are proposed for works greater than 10-years from today and would improve the conditions for the remainder of the towns. It is recommended that the outlet configurations and storm drainage areas be assessed in each town independently, and this document be used as a guide as to where to put the resources. The majority of the works identified are with outlets and this remedial work will give the Municipality a strong spine to work from in the future, by providing adequate systems to connect the minor local systems into. Work with the County of Elgin is required due to the inter-relation of the roads and storm sewers. K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page i 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 23 of 92 MER EE C H Storm Sewer Costs Assessment Report Disclaimer This Storm Sewer Costs Assessment report was prepared by Meritech Engineering for the Municipality of Bayham. The comments, recommendations and materials presented in this report reflect our best judgement in light of the information available at the time of preparation. Except for approval and commenting municipalities and agencies in their review and approval of this project, any use which a third party makes of this report, or any reliance upon, or decisions as a result of, are the responsibility of such third parties. Meritech Engineering accepts no responsibility for damages suffered by any third party, other than an approval or commenting municipality or agency, as a result of decisions made or actions taken based on this report. Use and Reproduction of This Document No part of this report may be reproduced, stored in a retrieval system, or transcribed in any form, or by means including electronic, mechanical, photocopying, recording and scanning without the prior written approval of the author. For Further Information For further information regarding this report please contact the author at the following address: Meritech Engineering Attention: Mr. Ian S. Robertson, P. Eng. Director of Engineering 1315 Bishop Street North, Suite 202 Cambridge, ON N1R 6Z2 t(519) 623-1140 f(519) 623-7334 email: ianr@meritech.ca K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page ii 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 24 of 92 MERITECH Storm Sewer Costs Assessment Report Table of Contents Introduction 1 Background 1 Storm Sewer Assessment Conclusions and Recommendations 2 Approach 2 Discussion 4 Conclusions and Recommendations 7 References 8 List of Figures Figure 1: Municipality of Bayham. (image from Google Maps. October 26, 2015) 1 List of Tables Table 1: Storm Sewer Network in Port Burwell 5 Table 2: Storm Sewer Network in Vienna 6 Table 3: Cost Estimates for Priority 7 Appendices Appendix A: Storm Sewer Network K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page iii 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 25 of 92 MERITECH Storm Sewer Costs Assessment Report Introduction This section describes the communities and summarizes the recommendations of the previous assessment work. Background These two villages are located within the Municipality of Bayham which is part of Elgin County (see Figure 1). The storm drainage flows to Big Otter Creek, and eventually to Lake Erie. These villages are small in size and population with large lots and rural street sections. L. Figure 1: Municipality of Bayham. (image from Google Maps. October 26, 2015) K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 1 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 26 of 92 MERITECH Storm Sewer Costs Assessment Report Storm Sewer Assessment Conclusions and Recommendations The assessment concluded that the existing storm sewer systems are not functioning as intended. Storm runoff is currently being conveyed predominately overland instead of within the sewer systems. Road drainage appeared to be draining without proper outlets, or secured easements. All networks should be discretized with catchment areas accurately measured, and each pipe sized accordingly using each network's existing outlet. All of the manhole and catchbasin structures should be designed and installed using current (MOE or Elgin County) standards and all new developments should provide on site storm water management. The Municipality is best served by having their infrastructure moved within their own right of ways where possible in order to facilitate future maintenance if required. Creating new outlets will require a Schedule C Class EA to be processed, complete with public consultation. It will be important to include Elgin County in this process as the storm systems intertwine. Port Burwell currently utilizes mostly roadside swale drainage systems without curb and gutter. It is recommended that curb and gutter be installed at any roadway equal to or greater than 18m in width. In Vienna all of the deficient sewers should be replaced with an underground storm system as opposed to a roadside swale and culvert system. Culverts commonly cause frost heaving in the winter months which can cause damage to public and private driveways. Approach This section provides how the costing analysis of a proposed network was prepared. A proposed sewer network was estimated utilizing existing topographic information, sanitary sewer design drawings and the inverts and sizes from the existing conditions assessment. A network for both towns was created and catchments estimated. This information was combined into a spreadsheet (refer to Appendix A), and sizes of storm sewers were estimated (based on assumed lengths, slopes and initial time of concentration). The network was proposed to be within municipal rights of way and discharging to existing outlets. Some of these outlets are County Roads, and we have assumed that for the detailed design work the County will be involved as a team partner. It was assumed that in Port Burwell a new outlet would be required to correct the current situation within the beach. A cost estimate was prepared based on a cost per metre for the length of storm sewer. K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 2 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 27 of 92 MERITECH Storm Sewer Costs Assessment Report Once the networks were set up, they were compared against one another for priorities. Each section was scored on three categories; 1. Catchment 2. Area Serviced 3. Existing Condition The Catchment category refers to the importance each section played in the overall network with the outlet being the most important to the critical path and the beginning of the network as the least important to the path. A low score represents a section of pipe that is not very important in creating the network, whereas a high score represents a critical segment, such as the outlet. The Area Serviced category refers to the size of the catchment area each section represents. A score of 1 represents a small catchment area, normally at the crest of a hill, with few homes contributing to the sewer. A score of 10 represents a large catchment, with a large number of homes draining to the sewer. The Existing Conditions category refers to how structurally damaged and/or how blocked the water flow is in each section based on the CCTV inspections. A score of 1 represents a pipe in good condition and a score of 10 represents a broken pipe, or unknown connection. The categories were weighted mathematically based on the maximum catchment area, the worst condition, and the largest pipe and issued a number between 1 and 10. Each section was totalled with the sections with largest numbers being greater priorities. For example a pipe segment with a small catchment, that services only a few houses, doesn't have many pipes connecting into it, is in fair to good condition would not need to be replaced. However the pipe leading to the outlet, with a large number of pipes feeding into it, servicing a large catchment area, is ranked high on the priority. It is also worthy of noting that the pipes that service the largest areas are of higher costs. The storm sewer sizing spreadsheet was also used to rank the pipe segments by ranking the accumulated catchments. As this represents areas as they are combined into the sewer segments. This simplified numeric ranking was compared to the score ranks to see the impact of condition. K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 3 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 28 of 92 MEPECH Storm Sewer Costs Assessment Report — Discussion Tables 1 and 2 show the pipe segments as they were analysed, with their representative scores. From this analysis the priorities are determined. In the rankings, if there are two with the same rank, the higher value is assigned to both, and the lower value is skipped (i.e. if there are two ranks 41, then 42 is skipped and the next rank assigned is 43). Catchment Area Condition Total Rank based Priority Estimated Score Score Score Score on Score Cost Pitt Street Node 1 Node 2 10 1 10 21 12 1 $187,000.00 Strachan Street Node 3 Node 2 5 2 10 17 40 2 $61,000.00 Node 2 Node 4 8 1 10 19 34 2 $75,000.00 Node 4 Node 5 9 1 10 20 24 2 $64,000.00 Erieus Street Node 6 Node 5 4 1 10 15 46 3 $115,000.00 Brock Street Node 5 Node 10 9 1 10 20 24 2 $80,000.00 Robinson Street Node 8 Node 10 2 1 3 6 72 4 $105,000.00 Node 10 Node 11 9 1 3 13 62 3 $83,000.00 Node 11 Creek 10 10 20 24 2 $125,000.00 Elizabeth Street Node 13 Node 12 10 1 2 13 62 3 $115,000.00 Node 12 Lake 10 10 20 24 2 $65,000.00 Milton Street Node 14 Node 15 3 1 10 14 54 3 $53,000.00 Node 15 Node 17 3 2 10 15 46 3 $66,000.00 Shakespeare St. Node 16 Node 17 3 1 10 14 54 3 $53,000.00 Node 18 Node 17 3 2 10 15 46 3 $66,000.00 Waterloo Street Node 17 Node 20 7 3 10 20 24 2 $78,000.00 Strachan Street Node 21 Node 20 3 4 10 17 40 2 $64,000.00 Node 19 Node 20 3 2 10 15 46 3 $66,000.00 Waterloo Street Node 20 Node 22 8 2 10 20 24 2 $85,000.00 Erieus Street Node 23 Node 22 9 4 10 23 2 1 $80,000.00_ Node 22 Node 24 10 3 10 23 2 1 $92,000.00 Elizabeth Street Node 25 Node 28 10 1 10 21 12 1 $134,000.00 Victoria Street Node 26 Node 27 10 1 9 20 24 2 $115,000.00 William Street Node 36 ] Node 29 10 3 2 15 46 3 $69,000.00_ Victoria Street Node 30 Node 29 7 9 7 23 2 1 $189,000.00 K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 4 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 29 of 92 MEIR_iT CH Storm Sewer Costs Assessment Report Catchment Area Condition Total Rank based Priority Estimated Score Score Score Score on Score Cost Node 29 Node 31 7 1 7 15 46 3 $35,000.00 Node 31 Node 32 8 2 7 17 40 2 $117,000.00 Shakespeare St. Node 33 Node 32 3 10 10 23 2 1 $118,000.00 Node 32 Node 34 9 4 6 19 34 2 $82,000.00 Node 34 Node 35 10 4 10 24 1 1 $85,000.00 Node 35 Creek 10 1 10 21 12 1 $182,000.00 Addison Street Node 41 Node 40 9 3 3 15 46 3 $268,000.00 Node 40 Ravine 10 1 3 14 54 3 $20,000.00 Table 1: Storm Sewer Network in Port Burwell Catchment Area Condition Total Rank based Priority Estimated Score Score Score Score on Score Cost Ann Street Node 1 Node 2 7 6 10 23 2 1 $147,000.00 Oak Street Node 6 Node 2 1 1 10 12 68 4 $24,000.00 Node 5 Node 2 2 2 10 14 54 3 $48,000.00 Ann Street Node 2 Node 3 8 1 10 19 34 2 $67,000.00 Elm Street _ Node 8 Node 3 3 3 10 16 45 3 $69,000.00 Node 7 Node 3 4 3 10 17 40 2 $95,000.00 Ann Street Node 3 Node 4 9 2 10 21 12 1 $92,000.00 Edison Drive Node 9 Node 4 1 3 10 14 54 3 $48,000.00 Node 4 Creek 10 1 10 21 12 1 $113,000.00 Chestnut Street Node 10 Node 11 6 6 10 22 9 1 $135,000.00 Oak Street Node 16 Node 11 5 1 4 10 70 4 $39,000.00 Node 11 Node 12 7 3 3 13 62 3 $46,000.00 Node 12 Node 13 7 3 3 13 62 3 $70,000.00 Node 13 Node 14 8 2 10 20 24 2 $98,000.00 Node 14 Node 15 9 4 5 18 39 2 $70,000.00 Node 15 Creek 10 1 10 21 12 1 $151,000.00 Union Street Node 24 Node 19 2 5 3 10 70 4 $75,000.00 Node 19 Node 20 6 1 10 17 40 2 $50,000.00 Node 20 Node 21 7 5 10 22 9 1 $135,000.00 Node 21 Node 22 8 2 10 20 24 2 $70,000.00 Node 22 Node 23 8 1 10 19 34 2 $85,000.00 K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 5 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 30 of 92 MERITECH Storm Sewer Costs Assessment Report Catchment Area Condition Total Rank based Priority Estimated Score Score Score Score on Score Cost Edison Drive Node 28 Node 23 2 3 10 15 46 3 $53,000.00 Node 23 Creek 10 1 10 21 12 1 $126,000.00 Pine Street Node 43 Node 25 10 1 10 21 12 1 $76,000.00 Node 25 Node 41 10 10 20 24 2 $94,000.00 Oak Street Node 44 Node 20 10 1 2 13 62 3 $94,000.00 Elm Street Node 45 Node 27 10 1 10 21 12 1 $89,000.00 Edison Drive Node 29 Node 30 10 4 9 23 2 1 $55,000.00 Chapel Street Node 33 Node 34 9 3 10 22 9 1 $144,000.00 Node 34 Creek 10 1 10 21 12 1 $93,000.00 Front Street Node 31 Node 32 3 1 10 14 54 3 $63,000.00 North Street Node 35 Node 36 4 1 9 14 54 3 $113,000.00 Node 39 Node 36 2 3 9 14 54 3 $85,000.00 Node 36 Node 37 6 1 5 12 68 4 $64,000.00 Node 40 Node 37 7 2 10 19 34 2 $37,000.00 Node 37 Creek 10 1 10 21 12 1 $68,000.00 Centre Street Node 17 Node 18 10 10 3 23 2 1 $236,000.00 Node 42 Node 18 1 2 10 13 62 3 $42,000.00 Node 18 Ravine 10 1 10 21 12 1 $85,000.00 Table 2: Storm Sewer Network in Vienna The rankings were broken into Priorities 1 through 4 to represent areas to focus on the repairs. The top quarter of rankings were assigned to the Priority 1 or the first 5 years. This allows the Municipality of Bayham to budget appropriately for the works to be carried out and will get the work done to the more important pieces in the network first. This analysis ignored the town boundaries and therefore has work in both towns being done within each priority. The estimates show the top two priorities having the highest cost, and they can be balanced out to meet budgetary requirements. The outlets to the creek became the majority of the Priority 1 projects, because they serve the largest area with the most legs of sewers connecting into them. It is also logical to replace these outlets first, to give the upstream areas a functioning discharge point and construction is easier working from the low invert upstream. A new outlet would require a Class EA to be carried out, and the cost of this analysis has not been included. A Class EA is currently being proposed for Port Burwell to analyze the outlet to the beach and the ability to change the network within the town. A similar study may be carried out for Vienna. Table K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 6 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 31 of 92 MERITECH Storm Sewer Costs Assessment Report 3 shows the priorities, their representative rankings and the associated cost estimates. These estimates are based on the information available at the time this report was prepared, and without the benefit of detailed design, it includes 10% contingency and 10% engineering, but not HST. Priority Rankings Cost Estimate Priority 1 (0-5yrs) 1 to 22 $2,912,000 Priority 2 (6-10yrs) 23 to 44 $1,677,000 Priority 3 (11-19yrs) 45 to 66 $1,740,000 Priority 4 (>20yrs) 67 to 88 $307,000 Table 3: Cost Estimates for Priority One of the recommendations from the Meritech report was to incorporate curb and gutter on right of ways that are of an appropriate size. This recommendation should be considered in the EA process further as it results in an estimated $1,116,000 of additional cost to the Municipality (based on 6.9km of curb). Conclusions and Recommendations This analysis concludes that Priority 1 networks are to be replaced first and is expected to cost the municipality$2,912,000 over the proposed 5-year program and includes: • Edison Drive at the creek outlet • Works on Pine Street to the County Road, • Elm Street, Chapel Street to the creek outlet, • North Street at the creek outlet, • Centre Street to the creek outlet • Pit Street at Victoria Street to Strachan Street • Erieus Street at Victoria Street • Victoria Street at Union Street • Shakespeare Street to the Creek Priority 2 networks totals $1,677,000 and includes sections of: • Elm Street at the County Road, • Oak Street, • Anne Street, • Union Street, • North Street, • Centre Street Priority 3 and 4 streets are proposed for works greater than 10-years from today and would improve the conditions for the remainder of the towns. It is recommended that the outlet configurations and storm drainage areas be assessed in each town independently, and this document be used as a guide as to where to put the resources. The majority of the works identified are with outlets and this remedial work will K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 7 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 32 of 92 MERITECH Storm Sewer Costs Assessment Report give the Municipality a strong spine to work from in the future, by providing adequate systems to connect the minor local systems into. Work with the County of Elgin is required due to the inter-relation of the roads and storm sewers. References Bayham, ON. Google Maps. Retrieved October 26, 2015, from https://www.google.ca/maps. K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx November 2015 Page 8 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 33 of 92 Appendix A: Storm Sewer Network MERITECH K:\Projects\4423\60-Design\4423.Storm Sewer Costs Assessment.rpt.docx 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 34 of 92 O v, Page 1 of 5 slo MER R19E E C H Pipe Velocities: 0.6 m/s min. iv �y Storm Sewer Hydraulic Design Sheet 6.0 m/s max. p Project: Bayham-Vienna for I=A/(Tc+B)^C co cr File:4423 Municipality of Bayham A= 1007.05 n= 0.024 CSP so Calc'd by:]CT Ref#MOE Ref Num B= 7.382 n= 0.013 Conc./PVC/HDPE b Date: 30-Oct-15 C= 0.804 o. Chk'd by:A]F Tc= 10 co Date: 30-Oct-15 5 Year Design Storm co Rational Formula: Q=CIA/0.36 Concentration time:tc=ti+tf(minute) Manning Equation: PWhere: Q:peak flow(L/s) Where: ti:inlet time before pipe(minute) Qcap.=(D/1000)^2.667*(S/100)^0.5/(3.211*n)*1000(L/s) = C:runoff coefficient tf:time of flow in pipe(minute) D:pipe size(mm) CM I:rainfall intensity(mm/hr) tf=L/60V S:slope(grade)of pipe(%) co A:area(ha) ti= 15 n:roughness coeffiecient 4 Location Runoff Pipe co Area Section Accum. Peak Flow Length N.D. Pipe Slope Qcap. V Actual co From To Area A "C" "AC" "AC" ti tc "I" Q L D Mat'I S (full) (full) tf Q/Qcap. Velocity c ID (ha) (ha) (ha) (Min.) (Min.) (mm/hr) (L/s) (m) (mm) (%) (L/s) (m/s) (Min.) (m/s) = c Ann Street =' Node 1 I Node 2 1 2.20 0.40 0.880 0.880 15.00 17.49 82.743 202.261 230.0 525 Concrete 0.60% 333.125 1.539 2.49 61% 1.616 co co Oak Street !-, Node 6 Node 2 2 0.21 0.40 0.084 0.084 15.00 15.53 82.743 19.307 30.0 250 Concrete 0.60% 46.063 0.938 0.53 42% 0.882 Node 5 Node 2 3 0.77 0.40 0.308 0.308 15.00 15.95 82.743 70.791 70.0 375 Concrete 0.60% 135.810 1.230 0.95 52% 1.242 Ann Street @ Node 2 1.272 17.49 201.855 713.220 Node 2 Node 3 4 0.19 0.40 0.076 1.348 17.49 18.52 76.013 284.625 95.0 525 Concrete 0.60% 333.125 1.539 1.03 85% 1.739 Elm Street Node 8 Node 3 5 1.14 0.40 0.456 0.456 15.00 16.49 82.743 104.808 110.0 375 Concrete 0.60% 135.810 1.230 1.49 77% 1.365 Node 7 Node 3 6 1.34 0.40 0.536 0.536 15.00 16.80 82.743 123.195 150.0 450 Concrete 0.60% 220.842 1.389 1.80 56% 1.416 Ann Street @ Node 3 2.340 18.52 201.855 1312.056 Node 3 Node 4 7 0.63 0.40 0.252 2.592 18.52 19.71 73.575 529.742 130.0 675 Concrete 0.60% 651.117 1.820 1.19 81% 2.038 Edison Drive Node 9 Node 4 8 1.11 0.40 0.444 0.444 15.00 15.95 82.743 102.050 70.0 375 Concrete 0.60% 135.810 1.230 0.95 75% 1.359 @ Node 4 3.036 19.71 201.855 1702.309 Node 4 Creek _ 9 _ 0.04 0.40 0.016 3.052 19.71 20.14 70.964 601.617_ 50.0 750 _Concrete 0.60% 862.341 1.952 0.43 70% 2.118 _ Chestnut Street rb Node 10 I Node 11 10 2.22 0.40 0.888 0.888 15.00 17.27 82.743 204.100 210.0 525 Concrete 0.60% 333.125 1.539 2.27 61% 1.616 11) Oak Street �Q Node 16 Node 11 11 0.25 0.40 0.100 0.100 15.00 16.07 82.743 22.984 60.0 250 Concrete, 0.60% 46.063 0.938 1.07 , 50% 0.929 W . LA @ Node 11 0.988 17.27 33.34 76.549 210.084 p Node 11 Node 12 12 1.06 0.40 0.424 1.412 33.34 33.99 51.138 200.577 60.0 525 Concrete 0.60% 333.125 1.539 0.65 60% 1.616 1-*+ Node 12 Node 13 13 1.27 0.40 0.508 1.920 33.99 35.07 50.492 269.289 100.0 525 Concrete 0.60% 333.125 1.539 1.08 81% 1.724 N Node 13 Node 14 14 0.80 0.40 0.320 2.240 35.07 36.46 49.453 307.710 140.0 600 Concrete 0.60% 475.611 1.682 1.39 , 65% 1.800 Node 14 Node 15 15 1.64 0.40 0.656 2.896 36.46 37.40 48.192 387.674 95.0 600 Concrete 0.60% 475.611 1.682 0.94 82% 1.884 Node 15 Creek 16 0.02 0.40 0.008 2.904 37.40 38.49 47.375 382.162 110.0 600 Concrete 0.60% 475.611 1.682 1.09 80% 1.884 Union Street Node 24 I Node 19 17 1.96 0.40 0.784 0.784 15.00 16.38 82.743 180.196 115.0 450 Concrete 0.60% 220.842 1.389 1.38 82% 1.555 R:\Projects\4423\60-Design\ProposedSTM.size.both MEV2014 O v, Page 2 of 5 slo MER R19E E C H Pipe Velocities: 0.6 m/s min. iv �y Storm Sewer Hydraulic Design Sheet 6.0 m/s max. p Project: Bayham-Vienna for I=A/(Tc+B)^C co cr File:4423 Municipality of Bayham A= 1007.05 n= 0.024 CSP so Calc'd by:]CT Ref#MOE Ref Num B= 7.382 n= 0.013 Conc./PVC/HDPE b Date: 30-Oct-15 C= 0.804 o. Chk'd by:A]F Tc= 10 co Date: 30-Oct-15 5 Year Design Storm co Rational Formula: Q=CIA/0.36 Concentration time:tc=ti+tf(minute) Manning Equation: PWhere: Q:peak flow(L/s) Where: ti:inlet time before pipe(minute) Qcap.=(D/1000)^2.667*(S/100)^0.5/(3.211*n)*1000(L/s) = C:runoff coefficient tf:time of flow in pipe(minute) D:pipe size(mm) CM I:rainfall intensity(mm/hr) tf=L/60V S:slope(grade)of pipe(%) co A:area(ha) ti= 15 n:roughness coeffiecient 4 Location Runoff Pipe co Area Section Accum. Peak Flow Length N.D. Pipe Slope Qcap. V Actual co From To Area A "C" "AC" "AC" ti tc "I" Q L D Mat'I S (full) (full) tf Q/Qcap. Velocity c ID (ha) (ha) (ha) (Min.) (Min.) (mm/hr) (L/s) (m) (mm) (%) (L/s) (m/s) (Min.) (m/s) lT1 = Node 19 Node 20 18 0.30 0.40 0.120 0.904 16.38 17.22 78.856 198.017 70.0 450 Concrete 0.60% 220.842 1.389 0.84 90% 1.583 Node 20 Node 21 19 1.79 0.40 0.716 1.620 17.22 19.20 76.684 345.077 200.0 600 Concrete 0.60% 475.611 1.682 1.98 73% 1.850 co Node 21 Node 22 20 0.98 0.40 0.392 2.012 19.20 20.14 72.053 402.699 95.0 600 Concrete 0.60% 475.611 1.682 0.94 85% 1.901 co !-I Node 22 Node 23 21 0.25 0.40 0.100 2.112 20.14 21.33 70.066 411.052 120.0 600 Concrete 0.60% 475.611 1.682 1.19 86% 1.909 Edison Drive Node 28 Node 23 22 1.05 0.40 0.420 0.420 15.00 16.08 82.743 96.534 80.0 375 Concrete 0.60% 135.810 1.230 1.08 71% 1.340 @ Node 23 2.532 21.33 201.855 1419.712 Node 23 Creek 23 _ 0.04 0.40 0.016 2.548 21.33 21.97 67.723 479.332 70.0 675 _Concrete 0.60% 651.117 1.820 0.64 74% 2.001 Pine Street Node 43 Node 25 24 0.47 0.40 0.188 0.188 15.00 17.04 82.743 43.210 130.0 300 Concrete 0.60% 74.904 1.060 2.04 58% 1.091 Node 25 Node 41 25 0.00 0.40 0.000 0.188 17.04 19.64 77.127 40.278 165.0 300 Concrete 0.60% 74.904 1.060 2.60 54% 1.070 Oak Street Node 44 f Node 20 26 0.18 0.40 0.072 0.072 15.00 18.11 82.743 16.549 _175.0 250 Concrete 0.60% 46.063 0.938 3.11 36% 0.845 Elm Street Node 45 I Node 27 27 0.34 0.40 0.136 0.136 15.00 17.93 82.743 31.259 165.0 250 Concrete 0.60% 46.063 0.938 2.93 68% 1.009 Edison Drive Node 29 I Node 30 28 1.51 0.40 0.604 0.604 15.00 15.96 82.743 138.825 80.0 450 Concrete 0.60% 220.842 1.389 0.96 63% 1.472 Chapel Street Node 33 Node 34 29 1.18 0.40 0.472 0.472 15.00 18.39 82.743 108.486 250.0 375 Concrete 0.60% 135.810 1.230 3.39 80% 1.371 Node 34 Creek 30 0.01 0.40 0.004 0.476 18.39 18.66 73.877 97.682 20.0 375 Concrete 0.60% 135.810 1.230 0.27 72% 1.340 Front Street Node 31 I Node 32 31 0.22 0.40 0.088 0.088 15.00 16.95 82.743 20.226 110.0 250 Concrete 0.60% 46.063 0.938 1.95 44% 0.891 P North Street UQ Node 35 Node 36 32 0.39 0.40 0.156 0.156 15.00 18.82 82.743 35.855 215.0 250 Concrete 0.60% 46.063 0.938 3.82 78% 1.042 CDw TNode 39 Node 36 33 1.06 0.40 0.424 0.424 15.00 16.90 82.743 97.453 140.0 375 Concrete 0.60% 135.810 1.230 1.90 72% 1.340 1--r) @ Node 36_ 0.580 18.82 201.855 325.211 Node 36 Node 37 34 0.10 0.40 0.040 0.620 18.82 20.17 72.900 125.550 100.0 375 Concrete 0.60% 135.810 1.230 1.36 92% 1.414 IN Node 40 Node 37 35 0.92 0.40 0.368 0.368 15.00 15.68 82.743 84.582 50.0 375 Concrete 0.60% 135.810 1.230 0.68 62% 1.303 @ Node 37 0.988 20.17 201.855 553.979 K:\Projects\4423\60-Design\ProposedSTM.size.both MEV2014 O v, Page 3 of 5 oooo MER R19E E C H Pipe Velocities: 0.6 m/s min. iv :ry Storm Sewer Hydraulic Design Sheet 6.0 m/s max. p Project: Bayham-Vienna for I=A/(Tc+B)^C co cr File:4423 Municipality of Bayham A= 1007.05 n= 0.024 CSP Calc'd by:]CT Ref#MOE Ref Num B= 7.382 n= 0.013 Conc./PVC/HDPE Date: 30-Oct-15 C= 0.804 o. Chk'd by:A]F Tc= 10 co Date: 30-Oct-15 5 Year Design Storm co Rational Formula: Q=CIA/0.36 Concentration time:tc=ti+tf(minute) Manning Equation: PWhere: Q:peak flow(L/s) Where: ti:inlet time before pipe(minute) Qcap.=(D/1000)^2.667*(S/100)^0.5/(3.211*n)*1000(L/s) = C:runoff coefficient tf:time of flow in pipe(minute) D:pipe size(mm) CM I:rainfall intensity(mm/hr) tf=L/60V S:slope(grade)of pipe(%) co A:area(ha) ti= 15 n:roughness coeffiecient 4 Location Runoff Pipe co Area Section Accum. Peak Flow Length N.D. Pipe Slope Qcap. V Actual co From To Area A "C" "AC" "AC" ti tc "I" Q L D Mat'I S (full) (full) tf Q/Qcap. Velocity c ID (ha) (ha) (ha) (Min.) (Min.) (mm/hr) (L/s) (m) (mm) (%) (L/s) (m/s) (Min.) (m/s) U=a Node 37 Creek 36 0.26 0.40 0.104 1.092 20.17 22.34 70.003 212.343 160.0 375 Concrete 0.60% 135.810 1.230 2.17 156% 1.402 Centre Street co Node 17 Node 18 37 3.97 0.40 1.588 1.588 15.00 18.57 82.743 364.989 360.0 600 Concrete 0.60% 475.611 1.682 3.57 77% 1.867 co Node 42 Node 18 38 0.91 0.40 0.364 0.364 15.00 15.81 82.743 83.663 60.0 375 Concrete 0.60% 135.810 1.230 0.81 62% 1.291 @ Node 18 1.952 18.57 18.57 73.468 398.361 Node 18 Ravine 39 0.01 0.40 0.004 1.956 18.57 19.59 73.468 399.177 120.0 750 Concrete 0.60% 862.341 1.952 1.02 46% 1.913 Port Burwell Pitt Street Node 1 1 Node 2 1 0.25 0.40 0.098 0.098 15.00 21.57 82.743 22.616 370.0 250 Concrete 0.60% 46.063 0.938 6.57 49% 0.929 Strachan Street Node 3 Node 2 2 0.52 0.40 0.207 0.207 15.00 16.57 82.743 47.531 100.0 300 Concrete 0.60% 74.904 1.060 1.57 63% 1.123 @ Node 2 0.305 21.57 201.855 171.128 Node 2 Node 4 3 0.22 0.40 0.087 0.392 21.57 23.20 67.273 73.253 120.0 _ 375 Concrete 0.60% 135.810 1.230 1.63 54% 1.242 Node 4 Node 5 4 0.10 0.40 0.040 0.432 23.20 24.55 64.381 77.258 100.0 375 Concrete 0.60% 135.810 1.230 1.36 57% 1.267 Erieus Street Node 6 I Node 5 5 0.29 0.40 0.116 0.116 15.00 18.91 82.743 26.754 220.0 250 Concrete, 0.60% 46.063 0.938 3.91 , 58% 0.976 Brock Street @ _ Node 50.548 24.55 201.855 307.492_ _ Node 5 Node 10 6 0.00 0.40 0.000 0.548 24.55 26.32 62.175 94.713 130.0 375 Concrete 0.60% 135.810 1.230 1.76 70% 1.334 rb Robinson Street SID Node 8 Node 10 7 0.15 0.40 0.060 0.060 15.00 18.55 82.743 13.791 200.0 250 Concrete 0.60% 46.063 0.938 3.55 30% 0.798 MO to @ Node 10 0.608 26.32 201.855 341.135 J Node 10 Node 11 8 0.14 0.40 0.056 0.664 26.32 28.15 59.547 109.898 135.0 375 Concrete 0.60% 135.810 1.230 1.83 81% 1.377 p Node 11 Creek 9 0.00 0.40 0.000 0.664 28.15 29.23 57.069 105.324 80.0 375 Concrete 0.60% 135.810 1.230 1.08 78% 1.365 "*+ Elizabeth Street N Node 13 Node 12 10 0.39 0.40 0.156 0.156 15.00 18.91 82.743 35.855 220.0 250 Concrete 0.60% 46.063 0.938 3.91 78% 1.042 Node 12 Lake 11 0.00 0.40 0.000 0.156 18.91 20.95 72.702 31.504 115.0 250 Concrete 0.60% 46.063 0.938 2.04 68% 1.018 Milton Street Node 14 Node 15 12 0.14 0.40 0.056 0.056 15.00 16.60 82.743 12.871 90.0 250 Concrete 0.60% 46.063 0.938 1.60 28% 0.769 Node 15 Node 17 13 0.62 0.40 0.248 0.304 16.60 18.33 78.279 66.102 110.0 300 Concrete 0.60% 74.904 1.060 1.73 88% 1.208 <:\Projects\4423\60-Design\ProposedSTM.size.both MEV2014 O v, Page 4 of 5 slo MER R19E E C H Pipe Velocities: 0.6 m/s min. iv �y Storm Sewer Hydraulic Design Sheet 6.0 m/s max. p Project: Bayham-Vienna for I=A/(Tc+B)^C co cr File:4423 Municipality of Bayham A= 1007.05 n= 0.024 CSP so Calc'd by:]CT Ref#MOE Ref Num B= 7.382 n= 0.013 Conc./PVC/HDPE b Date: 30-Oct-15 C= 0.804 o. Chk'd by:A]F Tc= 10 CD Date: 30-Oct-15 5 Year Design Storm Rational Formula: Q=CIA/0.36 Concentration time:tc=ti+tf(minute) Manning Equation: PWhere: Q:peak flow(L/s) Where: ti:inlet time before pipe(minute) Qcap.=(D/1000)^2.667*(S/100)^0.5/(3.211*n)*1000(L/s) = C:runoff coefficient tf:time of flow in pipe(minute) D:pipe size(mm) CM I:rainfall intensity(mm/hr) tf=L/60V S:slope(grade)of pipe(%) co A:area(ha) ti= 15 n:roughness coeffiecient 4 Location Runoff Pipe co Area Section Accum. Peak Flow Length N.D. Pipe Slope Qcap. V Actual 0 From To Area A "C" "AC" "AC" ti tc "I" Q L D Mat'I S (full) (full) tf Q/Qcap. Velocity 0 ID (ha) (ha) (ha) (Min.) (Min.) (mm/hr) (L/s) (m) (mm) (%) (L/s) (m/s) (Min.) (m/s) C17 = Shakespeare St. tro Node 16 Node 17 14 0.21 0.40 0.084 0.084 15.00 16.60 82.743 19.307 90.0 250 Concrete 0.60% 46.063 0.938 1.60 42% 0.882 co Node 18 Node 17 15 0.56 0.40 0.224 0.224 15.00 16.73 82.743 51.485 110.0 300 Concrete 0.60% 74.904 1.060 1.73 69% 1.150 Waterloo Street @ Node 17 0.612 18.33 201.855 343.153 Node 17 Node 20 17 0.87 0.40 0.348 0.960 18.33 19.77 74.015 197.374 120.0 450 Concrete 0.60% 220.842 1.389 1.44 89% 1.583 Strachan Street Node 21 Node 20 18 1.06 0.40 0.424 0.424 15.00 16.36 82.743 97.453 100.0 375 Concrete 0.60% 135.810 1.230 1.36 72% 1.340 Node 19 Node 20 19 0.59 0.40 0.236 0.236 15.00 16.73 82.743 54.243 110.0 300 Concrete 0.60% 74.904 1.060 1.73 72% 1.166 Waterloo Street @ Node 20 1.620 19.77 201.855 908.347 Node 20 Node 22 21 0.43 0.40 0.172 1.792 19.77 20.96 70.842 352.634 _120.0 600 Concrete 0.60% 475.611 1.682 1.19 74% 1.859 Erieus Street Node 23 Node 22 22 1.28 0.40 0.512 0.512 15.00 16.76 82.743 117.679 130.0 375 Concrete 0.60% 135.810 1.230 1.76 87% 1.396 @ Node 22 2.304 20.96 201.855 1291.871 Node 22 Node 24 24 0.73 0.40 0.292 2.596 20.96 22.15 68.442 493.543 130.0 675 Concrete 0.60% 651.117 1.820 1.19 76% 2.011 Elizabeth Street Node 25 f Node 28 25 0.19 0.40 0.076 0.076 15.00 19.62 82.743 17.468 260.0 250 Concrete, 0.60% 46.063 0.938 4.62 , 38% 0.854 Victoria Street Node 26 I Node 27 26 0.20 0.40 0.080 0.080 15.00 18.91 82.743 18.387 220.0 250 Concrete 0.60% 46.063 0.938 3.91 40% 0.868 William Street 11) Node 36 1 Node 29 27 0.92 0.40 0.368 0.368 15.00 16.49 82.743 84.582 110.0 375 Concrete 0.60% 135.810 1.230 1.49 62% 1.303 UG Victoria Street CD Node 30 Node 29 28 2.56 0.40 1.024 1.024 20.00 23.25 70.361 200.137 300.0 525 Concrete 0.60% 333.125 1.539 3.25 60% 1.616 W 00 @ Node 29 1.392 23.25 201.855 780.505 .*; Node 29 _ Node 31 29 0.37 0.40 0.148 1.540 23.25 23.65 64.295 275.039 40.0 600 _Concrete 0.60% 475.611 1.682 0.40 58% 1.733 Node 31 Node 32 30 0.48 0.40 0.192 1.732 23.65 25.33 63.634 306.149 170.0 600 Concrete 0.60% 475.611 1.682 1.68 64% 1.800 N Shakespeare St. Node 33 Node 32 31 2.80 0.40 1.120 1.120 15.00 16.95 82.743 257.423 180.0 525 Concrete 0.60% 333.125 1.539 1.95 77% 1.708 @ Node 32 2.852 25.33 201.855 1599.139 K:\Projects\4423\60-Design\ProposedSTM.size.both MEV2014 O LA Page 5 of 5 M E 1,a.1..)E C H Pipe Velocities: 0.6 m/s min. po .,y Storm Sewer Hydraulic Design Sheet 6.0 m/s max. p Project: Bayham-Vienna for I=A/(Tc+B)AC co File:4423 Municipality of Bayham A= 1007.05 n= 0.024 CSP SD Calc'd by:JCT Ref#MOE Ref Num B= 7.382 n= 0.013 Conc./PVC/HDPE b Date:30-Oct-15 C= 0.804 2. Chk'd by:AJF Tc= 10 co Date:30-Oct-15 5 Year Design Storm 0 4Rational Formula: Q=CIA/0.36 Concentration time:tc=ti+tf(minute) Manning Equation: A, Where: Q:peak flow(L/s) Where: ti:inlet time before pipe(minute) Qcap.=(D/1000)^2.667*(S/100)^0.5/(3.211*n)*1000(L/s) C:runoff coefficient tf:time of flow in pipe(minute) D:pipe size(mm) U q I:rainfall intensity(mm/hr) tf=L/60V S:slope(grade)of pipe(%) co A:area(ha) ti= 15 n:roughness coeffiecient �1- Location Runoff Pipe cD r Area Section Accum. Peak Flow Length N.D. Pipe Slope Qcap. V Actual From To Area A "C" "AC "AC" ti tc "I" Q L D Mat'I S (full) (full) tf Q/Qcap. Velocity co ID (ha) . (ha) (ha) (Min.) (Min.) (mm/hr) (L/s) (m) (mm) (%) (L/s) (m/s) (Min.) (m/s) trj U�4 Node 32 Node 34 32 1.22 0.40 0.488 3.340 25.33 26.47 60.986 565.812 115.0 600 Concrete 0.60% 475.611 1.682 1.14 119% 1.918 Node 34 _ Node 35 33 1.17 0.40 _ 0.468 3.808 26.47 27.66 59.330 627.577 120.0 600 Concrete 0.60% _ 475.611 1.682 1.19 132% 1.918 n Node 35 Creek 34 0.00 _ 0.40 _ 0.000 3.808 27.66 , 29.24 _ 57.706 610.398 160.0 600 _Concrete, 0.60% _ 475.611_ 1.682 , 1.59 , 128% _ 1.918 co :-+ Addison Street Node 41 Node 40 35 0.76 0.40 0.304 0.304 15.00 21.51 82.743 69.872 480.0 375 Concrete 0.60% 135.810 1.230 6.51 51% _ 1.230 Node 40 Ravine 36 0.00 0.40 0.000 0.304 21.51 21.82 67.396 56.912 20.0 300 Concrete 0.60% 74.904 1.060 0.31 76% 1.171 P UQ CD W O N K:\Projects\4423\60-Design\ProposedSTM.size.both M EV2014 MERIT ECH 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 40 of 92 MERIT ECH November 4, 2015 Municipality of Bayham 9344 Plank Road PO Box 160 Straffordville,ON N0J 1Y0 Attention: Mr. Paul Shipway, CAO Dear Mr. Shipway, Re: Expression of Interest Class EA for Port Burwell Storm Sewer System Municipality of Bayham We are pleased to provide you with this letter to solidify our intention to pursue the completion of the recommended Class EA for the provision of the design of a storm sewer system and determination of an outlet to Big Otter Creek for Port Burwell. As part of our investigation and recommendations of the existing system we found that there a were sufficient enough deficiencies in condition and alignment to warrant a re-design of the ± system. The first step of this analysis has been completed, with conceptual routing, sizing and W F. costing prepared within the previous work. From this information, we will formulate a public E document, including presentations to fulfill the Class EA process to determine the preferred w alternative. At this time we expect the alternatives to be: 3 1. Do Nothing (leave the system as is) 3 2. Repair existing sewers in existing locations (same size). 3 3. Design sewers for modern day parameters (may include curb and gutter on some streets, larger diameter storm sewer, connections for sump pumps, etc.) 4. Determine outlet location(s) The EA is expected to take approximately 9 months to complete, part of this is a posting period for which residents can review and comment. This will involve 2 public meetings spaced apart to garner appropriate input, as well as meetings specific to government agencies. It will be important to meet at the outset with both Elgin County and Long Point Conservation Authority to determine their level of involvement and requirements for works within County roads and for works within the Creek(outlets). Upon determination of a preferred solution, detailed design of the system can be completed. The detailed designs of the streets would be within the list of priorities specified in the report previously presented. eConsulting Engineers W% Professional Engineers MEV2014 K:\Projects\4423\00-Admin\QUO\CLASS EA.EOI.20151104.docx Page 1 of Ontario 're Ontario Meritech Engineering 1315 Bishop St.North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f 519.623.7334 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 41 of 92 The proposed cost for the Class EA Process is $45,000 with a $5,000 contingency. Fees quoted include taxes and disbursements. We are willing to commence the EA Process as soon as the Municipality of Bayham wishes, and would propose to meet with you, then with Elgin County and Long Point Conservation Authority shortly thereafter. We can start the work within the month and look forward to hearing from you. Yours very truly, MERITECH ENGI ••ING a Amanda J. Fro-it Eng. FEC Project Manger AF/ Enclosures(0) K:\Projects\4423\00-Admin\QUO\CLASS EA.E0I.20151104.docx November 4, 2015 Page 2 7:05 p.m. -Amanda Froese,Project Manager Meritech Engineer... Page 42 of 92 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville,ON Council Chambers Thursday, November 19,2015 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, November 19, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Deputy Clerk/Planning Coordinator Margaret Underhill and Treasurer Lorne James were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA (a) Addendum -Additional information for item 10.2(a) Report DS-70/15. 4. ANNOUNCEMENTS None. 5. DELEGATIONS (a) 7:05 p.m. -John Kirby re Bayham Beachfest(Thank you to Donors)and Santa Claus Parades John Kirby on behalf of Bayham Beachfest presented a video of beachfest activities. From the video it was evident of the successs of the event which provided great family fun and much enjoyment for many. Mr. Kirby went on to present financial information on the success of Beachfest.The event generated$15,309.40 in revenue, $19,546.00 in donations and had expenses of$24,383.07.There was a balance remaining of $10,472.11 from which donations were made to various local events and groups.The committee will remain open to providing support for additional initiatives within the community, however they hope to use the resources to continue to improve future events. Mr. Kriby acknowledged that the Bayham Beachfest Committee is organizing and taking responsibility for both the Port Burwell and Straffordville 2015 Santa Claus parades. Council thanked Mr. Kirby and the Committee. Page 1 of 7 Regular meeting of Council held November 19,2015 Page 43 of 92 Council Minutes November 19,2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the presentation from John Kirby regarding Bayham Beachfest and Santa Claus Parades be received for information. CARRIED (b) 7:15 p.m. -South Central Ontario Region Economic Development Corporation (SCOR EDC) re partner update Art Lawson, SCOR EDC General Manager spoke about priorities, actions and future plans of SCOR along with activities with other like organizations. 2015 priorities were noted such as Action,Advocacy and Identification and Problem solving. Focus areas include Economic Development,Workforce Development and Sector Development such as the FoodHub. Moving forward projects and initiatives are planned that include working with elected officials and submissions to senior levels of government. Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the South Central Ontario Region Economic Development Corporation presentation regarding partner update be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held November 5, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the regular meeting of Council held November 5, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES-EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION Page 2 of 7 Regular meeting of Council held November 19,2015 Page 44 of 92 Council Minutes November 19,2015 2. REPORTS TO COUNCIL (a) Report FR-04/156 by Randy White, Fire Chief re Automatic Aid Agreement- Norfolk County Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report FR-04/15 re Automatic Aid Agreement-Norfolk County be received for information; AND THAT staff be directed to bring forward a by-law to enter into an Automatic Aid Agreement for Council consideration. CARRIED 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of passing of Zoning By-Law Z645-2015(Berke) Holdings) (b) Notice of Public Meeting re Proposed Minor Variance(Keep) (c) Notice of Public Meeting re Proposed Minor Variance(Neufeld) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 10.1.1(a) -10.1.1(c) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-70/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E105-108/15 M. Szorenyi Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-70/15 and addendum item be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E105-108/15,submitted by Michele Szorenyi, be refused; AND THAT the Municipality of Bayham requires a comprehensive Plan of Subdivision in order to support the orderly and coordinated development of the subject lands. CARRIED Page 3 of 7 Regular meeting of Council held November 19,2015 Page 45 of 92 Council Minutes November 19,2015 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Ministry of Agriculture, Food and Rural Affairs re Second intake of the Ontario Community Infrastructure Fund (OCIF)Application-based component (b) Long Point Region Conservation Authority Board of Directors Minutes of meeting held October 7, 2015 (c) Mayor Randy Hope, Municipality of Chatham Kent re Membership Request-Great Lakes and St. Lawrence Cities Initiative (d) Notice of Completion for the Environmental Screening (e) Elgincentives re Community Improvement Project (f) Elgin County OPP re Don't Veer for Deer (g) Minister of Citizenship, Immigration and International Trade re June Callwood Outstanding Achievement Award for Voluntarism Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1(a) -11.1.1(g) be received for information. CARRIED 1.2 REQUIRING ACTION (a) Museums Bayham Committee Member Application Form Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Museums Bayham Committee Member Application Form be received for information; AND THAT Alley Shelley be appointed to the Museums Bayham Committee for the 2014-2018 term of Council. CARRIED (b) Bayham Beachfest Committee re Port Burwell and Straffordville Santa Claus parades Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council of the Municipality of Bayham approves the request by the Bayham Beachfest Committee to use Third Street within Straffordville for the Santa Claus Parade to be held Saturday, December 12,2015 at 10:30 a.m. subject to proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; Page 4 of 7 Regular meeting of Council held November 19,2015 Page 46 of 92 Council Minutes November 19,2015 THAT the County of Elgin be requested for permission to use Plank Road from the Straffordville Public School to Third Street,Straffordville between 10:30 a.m. and 11:30 a.m.for the parade; THAT the Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety; AND THAT permission be granted to the Bayham Beachfest Committee to use the Straffordville Fire Hall to host Santa Claus following the parade. CARRIED Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Event Road Closure Request Form for the Port Burwell Santa Claus Parade be transferred into the name of Bayham Beachfest Committee; THAT the Council of the Municipality of Bayham approves the request by Bayham Beachfest Committee to use streets within Port Burwell for a Santa Claus Parade to be hald Saturday, December 5, 2015 at 6:00 p.m.,subject to provision of insurance certificate naming the Municipality of Bayham as an additional insred in the minimum amount of$2,000,000.00; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 7:30 p.m.for the parade; AND THAT the Bayham Public Works Manager be directed to provide the necessary provisions for traffic control and safety. CARRIED 2. REPORTS TO COUNCIL (a) Report TR-19/15 by Lorne James,Treasurer re Write-off Uncollectible Accounts Receivable Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Staff Report TR-18/15 be received for information; THAT Council direct staff to write off the uncollectible receivable using the Rate Stabilization Reserve; AND THAT Council direct staff to apply the 2016 operating budget amount of $47,000 to be used in 2015. CARRIED Page 5 of 7 Regular meeting of Council held November 19,2015 Page 47 of 92 Council Minutes November 19,2015 (b) Report CAO-85/15 by Paul Shipway, CAO re Municipal Property Inventory Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CA0-85/15 re Municipal Property Inventory be received for information. CARRIED 12. BY-LAWS (a) By-Law 2015-116 Being a By-law for the Management, Regulation&Control of Cemeteries (b) By-Law 2015-117 Being a By-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Corporation of Norfok County for the Provision of Automatic Aid Services (c) By-Law 2015-118 Being a By-law to authorize the execution of an agreement between the Municipality of Central Elgin and Spectrum Communication Ltd for provision of Digital Communication System Maintenance Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-Laws 2015-116, 2015-117 and 2015-118 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS (a) In Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council do now rise to enter into an "In Camera"Session of Committee of the Whole at 8:19 p.m.to discuss: • proposed or pending acquisition or disposition of land by the municipality or local board; • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • personal matters about an identifiable individual, including municipal or local board employees. CARRIED Page 6 of 7 Regular meeting of Council held November 19,2015 Page 48 of 92 Council Minutes November 19,2015 (b) Confidential discussion regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) (c) Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals,affecting the municipality or local board (Primary Water Board) (d) Confidential correspondence regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Ministry of Transportation) (e) Confidential report regarding personal matters about an identifiable individual, including municipal or local board employees(Human Resources) (f) Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera"session at 9:48 p.m. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-119 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT confirming By-Law be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 9:50 p.m. CARRIED MAYOR CLEF Page 7 of 7 Regular meeting of Council held November 19,2015 Page 49 of 92 -30Hiti File:A-07/15 MUNICIPALITY OF BAYHAM COMMITTEE OF ADJUSTMENT l�/� 1 GL 11/4rtunity Is'� CERTIFIED NOTICE OF DECISION The members of the Committee of Adjustment for the Municipality of Bayham concur the following was the Decision for File No. A-07/15 at a meeting held on October 15, 2015 at the Municipality of Bayham Offices, 9344 Plank Road, Straffordville Ontario. OWNER: Barry and Sandra Keep 89 Sacha Road Cambridge ON N3C 4A2 PROPERTY LOCATION: 71 Robinson Street, Port Burwell APPLICATION: In the matter of Section 45 of the Planning Act and the Municipality of Bayham Zoning By-law No. Z456-2003, an application for minor variances to allow: Relief from: • Section 10.11 Village Residential Regulations for Accessory Buildings c) Maximum floor area— to increase the floor area to 117 m2 from 65 m2 DECISION: GRANTED Reasons for the Decision: • the variance is considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the"four tests"of Section 45.1(1)Planning Act • the variances maintain the general intent and purpose of the Official Plan and Zoning By-law CONCURRING MEMBERS: Paul Ens, Tom Southwick, Randy Breyer,Wayne Casier, Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 9th day of December 2015, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. A"Notice of No Appeal"will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: I hereby certify this to be a true copy of the Decision of the Municipality of Bayham Committee of Adjustment. DATED at the Municipality of Bayham this 19th day of November 2015. 27 /// / Margaret Underhill Secretary-Treasurer Committee of Adjustment Certified Notice of Decision re A-07... Page 50 of 92 4,AYHA14- File: A-08/l5 _111141.7' " , MUNICIPALITY OF BAYHAM p <y COMMITTEE OF ADJUSTMENT A"'o''tunity IsYoo CERTIFIED NOTICE OF DECISION The members of the Committee of Adjustment for the Municipality of Bayham concur the following was the Decision for File No. A-08/15 at a meeting held on October 15, 2015 at the Municipality of Bayham Offices, 9344 Plank Road, Straffordville Ontario. OWNER: Jacob and Margaretha Neufeld 26 Denrich Ave Tillsonburg ON N4G 4W1 PROPERTY LOCATION: 8383 Sandytown Rd, Straffordville APPLICATION: In the matter of Section 45 of the Planning Act and the Municipality of Bayham Zoning By-law No. Z456-2003, an application for minor variances to allow: Relief from: • Section 10.11 Village Residential Regulations for Accessory Buildings, o b) Maximum height—to increase the height to 5.0 meters from 4.5 metres; and o c) Maximum floor area—to increase the floor area to 106 m2 from 65 m2 DECISION: GRANTED Reasons for the Decision: • the variances are considered to be minor in nature in accordance with the requirements of the Planning Act • the variance application meets the"four tests"of Section 45.1(1)Planning Act • the variances maintain the general intent and purpose of the Official Plan and Zoning By-law CONCURRING MEMBERS: Paul Ens, Tom Southwick, Randy Breyer,Wayne Casier, Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 9th day of December 2015, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. A"Notice of No Appeal"will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: I hereby certify this to be a true copy of the Decision of the Municipality of Bayham Committee of Adjustment. DATED at the Municipality of Bayham this 19th day of November 2015. (./1-6/// Margaret Underhill Secretary-Treasurer Committee of Adjustment Certified Notice of Decision A-08/15... Page 51 of 92 $A _r 7 NOTICE OF APPLICATION AND NOTICE OF PUBLIC MEETING ���� ; CONCERNING A PROPOSED Lynda Millard,Clerk DRAFT PLAN OF SUBDIVISION �), J ,— Municipality of Bayham 0 ��� to IN THE MUNICIPALITY OF BAYHAM PP'I tunity Is9344 9344 Plank Road APPLICANT: A&E PETERS Straffordville ON NOJ 1Y0 (hand-delivered) (COUNTRY VIEW ESTATES PHASE 2) TAKE NOTICE that the Municipality of Bayham has received a Notice of Application for a Draft Plan of Subdivision (Elgin County Application File No. 34T-BA1501). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on the 17th day of December 2015 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Plan of Subdivision under Section 51 of the PLANNING ACT. THE PROPOSED DRAFT PLAN OF SUBDIVISION located in Part of Lot 7, Concession 8 in the Hamlet of North Hall, Municipality of Bayham, County of Elgin, consists of five (5) single detached residential dwelling lots serviced by a 20 metre wide street, Peters Court, in the form of a cul-de-sac accessed from Eden Line. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed plan of subdivision. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the County of Elgin in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled to appeal the decision of the County of Elgin to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the County of Elgin in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH TO BE NOTIFIED of the decision of the County of Elgin in respect of this proposed plan of subdivision, you must make a written request to: County of Elgin Attention: Steve Evans, Manager of Planning, 450 Sunset Drive, St. Thomas ON N5R 5V1 Indicating County File No. 34T-BA1501 ADDITIONAL INFORMATION relating to the proposed plan of subdivision may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 13th day of November 2015. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham _ _ / P.O. Box 160, 9344 Plank Rd - Straffordville ON NOJ 1Y0 j------ -Tiji::°1171---====.-177-_-,'. L _ T: 519-866-5521 F: 519-866-3884 0 :„.... E: munderhill aa..bayham.on.ca W:www.bayham.on.ca L NL)CTS ���� LANL`S p'l 0 7/ / / NORTH HALL ;N Notice of Application and Notice of Public Meeting re Propos... Page 52 of 92 SLi4e.et Lands WY-,y � 6• 005 '. 1 9 ,.., .,50 ::::.,,.--..-a.--,.---...--t _ `"G`REEN LINE r. ,yo-. ,i m. iiii - , �;p kip �. _ �t:roar _ - O 4 �..,.'."`g.5.Y169 4i. _. ORIN C w O :'' / ��_ • UNE e 2;p `N .c 'o 00025 a. 'i. yrs" 1. R'fC 11!!--.;,z Z _CARSON LiIVE ,.> B O�:IG€; ED IV LL �O-T` J :,1,11:.1(:`! ORTH ,S5 EN L1NE -1, _ - HALL .. .� 5%024 N v`,r'€;:, P:I sNADY ., EDE €:�::a:. 52637 ....:_________A: 4 --ANE " S>• g> 5'igii$9 %OTrERGATE ' R10GE U' .. 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Page 53 of 92 ONHA, NOTICE OF A PUBLIC MEETING �, CONCERNING A PROPOSED Lynda Millard, Clerk 0 11 ill �'04 ; ZONING BY-LAW AMENDMENT Municipality of Bayham off1�� IN THE MUNICIPALITY OF BAYHAM 9344 Plank Road Straffordville ON NOJ 1Y0 ....p. -00--is O APPLICANT: WELLS (hand-delivered) TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 17th, 2015 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a 0.42 hectare (1.03 acre) parcel of land, from the Rural Industrial (M2) Zone to a site-specific Rural Residential (RR-##) Zone in Zoning By-law Z456-2003. The subject lands are located on Lot 131, Concession 6, on the south side of Heritage Line, east of Toll Gate Road and known municipally as 57329 Heritage Line. THE EFFECT of this By-law will be to permit the existing single detached residential dwelling and accessory uses; and recognize the existing lot frontage of 44 m whereas 50 m is required and the existing accessory building setback on the westerly lot line of 0.9 metres whereas 3.0 metres is required in the Rural Residential (RR)Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of November 2015. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator / ,, - t Municipality of Bayham P.O. Box 160, 9344 Plank Rd. „,;� Straffordville, ON, NOJ 1Y0 ;�, T: 519-866-5521 Ext 222 ,,,, F: 519-866-3884 E: munderhi1I(2i bavham.on.ca $ W:www.bayham.on.ca6y�Y __c_rL �°g11 i'� SUBJECT LANDS i '33C � t , if.id' T—-- Notice of Public Meeting re proposed zoning by-law amendment... Page 54 of 92 • ii) i �. t - t ;' -Y'y5600i I GREEN UNE II \- N F i 69 ;Ili7.IO Q / -� ii! 1033-: iiii ORINTH :.4:',.::::-. i.:-4 I11i1_��= 'EST UNC `o :7027. IR 72 Ay1' N 550 ., gn `�. ❑ak. /`�CARSN \_'3':. .4 ❑ 4"s'--� o �'C fx \2P O1r2lig Lif.L iiT ORTH5`O4 tEDENLINE `Jii % 7'HALL I, 0 v �_• J SHADY EDEN N "r?:, 52637 • E r 57975 `.. cc x Rw,t. 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Page 55 of 92 YHA REPORT ---'11ft P,„ f,„ ,,,,,, ,-,,,,:,', :44,Vr„,,,al DEVELOPMENT SERVICES �pfij"tunity IsIC0 TO: Mayor& Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: December 3, 2015 REPORT: DS-71/15 FILE NO. C-07/E09 SUBJECT: BAYNOR ROAD DRAIN BACKGROUND: On April 2, 2015 a petition for drainage was filed with the Clerk from Greg Vermeersch for drainage on his lands known as Pt Lot 26, Con 9. On April 16, 2015, Council appointed Spriet Associates to make an examination of the drainage area and prepare a report for Council's consideration. DISCUSSION: An onsite meeting was held with the Engineer, Bayham Drainage Superintendant, Bayham Road Manager and landowners in the watershed in the early May 2015. Engineer's Report#213376 received from Spriet Associates dated November 19, 2015 was filed with the Clerk on November 23, 2015. Council should now determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk to send a copy of the Report and Notice of Public Meeting setting out the date of the Council meeting at which this report will be considered to: (a) Every landowner within the area requiring drainage. (b) Clerk of every other local municipality in which any land or road that is assessed for the drainage works, or for which compensation or other allowances have been provided in the report is situate. (c) Any public utility, railway company or road authority that may be affected. (d) Long Point Region Conservation Authority. (e) The Ministry of Natural Resources. (d)The Director, of the Ministry of Agriculture, Food and Rural Affairs. Report DS-71/15 by Bill Knifton,Chief Building Official/Dra... Page 56 of 92 RECOMMENDATION 1. THAT Report DS-71/15 regarding the Baynor Road Drain be received for information; 2. THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #213376 dated November 19, 2015 for the Baynor Road Drain, as prepared by Spriet Associates, and filed with the Clerk on November 23, 2015; 3. THAT Council set a date for the Public Meeting to he held on January 7, 2016 at 8:00 pm to consider the Report; 4. AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. Respectfully Submitted by: Bill Kniftoniia- . Chief Building Official Ad ,'ni., - Drainage Superintendent Report DS-71/15 by Bill Knifton,Chief Building Official/Dra... Page 57 of 92 On Nov 16,2015,at 10:55 AM,gardner<gardner@amtelecom.net>wrote: We realize that this is very early but the early bird gets the worm. The Straffordville Community Committee would like to request that once the Straffordville Community Center reopens we would like to move our weekly Bingo back to Straffordville. We would also like to request a storage room of sorts to keep bingo supplies in(maybe the old Lions Den if it is still there). We would also like to request that someone on our committee be approved to hold a key to the barn out behind the Community Center as we have Watermelon fest and Christmas decorations in there and we normally decorate on the weekends when the office is closed. Also we wondered if you could have the tables that are broken removed from the Vienna Community Center as some weeks we have to dig through them to find enough good ones for bingo when they get repiled after other events. Also someone could get injured moving them around as they are sharp where they are broken. Thanks for your time Rose Gardner Chair of Straffordville Community Committee Rose Gardner,Chair of Straffordville Community Committee re... Page 58 of 92 i RE cORPOr to rill Or 1 HE �VW. Municipality 01 oNeebing,..•*` 'lam -- .4#,'---. Wroo Ri hwa 61 Coaneiller! Neebing, ErwOntario P7L OB5 Curti Mader r Curtis Coulson Rosal;e Erna, TELEPHONE(807)474-5331 Bill CanRlnen RR=AICMooe,v seliZRor•t.IerR FAX(807)474-5332 R„—yer Shott EriRa Rromm, prim vvrigrIL Treasurer E mail—neebinyimneeniny.org I9Io,erc.6 ,PeIRe.-KI October v,205 Open Letter to All municipal Councils in Ontario Atte—tion: M i _l Clerk (fur inclusion in the a5Enda for a meeting of your Council) Re: C—un3oltation on the Policz Scr ices Act Dear Municipal Council of an Ontario Municipality: i he Council of uhe CorpordLion of the Municipality of NEebing con3iacred and passed the enclosed resoloLion al. its meeting held on September 1641-2015. A3 y;o can see,the Council is seeking support for iLs position from othEr Ontario Municipalities. Togethar,vvE should be able to achieve a positive result for our constituents. Thank you for your consiaEration. Yours truly, lir)5410—id2-46 Ro5al;E A.Evans Sol1cito,-Clork On bEhalt of Mayor Ziggy Polkowski i onnoRip:or alaRe,CrooRs,Par'aee,Pearson an co5le Municipality of Neebing re Consultation on the Police Servic... Page 59 of 92 Dover'6y: Councillor Coulson; Seconder'by: Councillor Lankinen WHEREAS the Province Ras Begun a process of public consultation relating to the Police Services Act; AND WHEREAS The Corporation r of the Municipality of Neefiing continues to have significant concerns anu objections to the amour it of money that the Pro„incial Government expects Municipalities to pay for either having its own police service,for contracting with the Ontario Provincial Police,or for employing the Ontario Provincial Police through the'default'provisions of the Police Services Act; HRC vvREREAS the consultation statement issued b,,the Province indicates mat Cie Province is ,eeking input on iamong other matters)how to"clan ify police dot,cs, rnedernize training programs and deliver ser vices using a range or public safety person'rel"; AND WHEREAS Ontario's provincial and municipal police rorces are among the highest paid police services in Canada; AND WHEREAS the resir'ents of Canada deserve eppropr.ate and affordable pence protection: THEREFORE BE IT RESOLVED THAT the Council of r Ile corporation of the Municipality of lbeebing is urging all municipalities in Ontario,whether or not they"nave municipal police forces:to participate in the consultation process; AND FURTHER THAT the Council of r ne Corporation of the Municipality of Neebing believes that effective community policing can be undertaken without tfie use of uniformed police officers through the rise of a two-tiered system that cold allow municipalities to recruit non-uniformed safety personnel for day to day policing, relying on oniformed offices a unl,,for significant lligb-level criminal investigations anwor matters requiring particular expertise or specialized equipment; AND FURTHER THAT such a system would tie Delivering"services using a range of public safety personnel"; AND FUR r FIER r MIA I such a system should allow Ontario's municipalities to utilize unirormea police servi;ea on a fee-for-service oasis at the times when the services are required; AND FURTHER THAT this would allow highly trainer'ana specialized police officers to utilize their slrills and abilities where required,focusing un higher-order criminal activity; AND FURTHER THAT this woalo save significant taxpayer dollars at both the municipal and pr ovincial orders of government without causing a deterioration in public safety and protection; 'Aron FURTHER THAT the Police Services Art ahcold be amender'to allow such a system to operate in Ontario; AND FURTHER THAT the Council of r be i orporatiun of the Municipality of Neebing seeks aopport for this position from other Ontario municipalities. Resolution No.2015-09-339 CwrcRIED September 16,2015 6,t) Cer it ea as a true copy: 4Sarte Er7cc,,,, 301..11-Or- L/P//( Municipality of Neebing re Consultation on the Police Servic... Page 60 of 92 L CORPORAT ON Oh / T—■ COPS ORA! ON Cir449 CAN11ON DE CHAMPLAIN TOWN 3I- IP I LINEA U d DMINIS7RAllz ADMIN 61RA1IOP1[UF C] 948 est, cl etiin Plessint Corner Road East 5'3 ='6 '- '3 `Ie,*Ieek tlill, OI Imi (I IUB IRI I (fax' 6'3 6'6 3161 November '16, 2015 Thea F onounable Yasin Naqi Minislein cif Clammunity Elaieity and Camieiclianal Elervices ;15 GrasvE'n on 91neeat, 18th Floor Toronto, ON MIA 1Y6 RE: Raaview cal thE' naw OPP Ii illing made! Al ills me'e'ting F aid an November '11, 2015, Council fon Champlain TawnsF ip passed resalulion 20'15-438 requesting that the Ministeroil Community Safety arid Carreaclional Seniiaes (MCSCI9) ievievu and neconsidein the new' OPR billing model and implement a alone equitable'kirmula including an in-depth nevie'w of the curneinl eaxpendilures in ander la nedUCEI the oast pen F aue ehcild. A ccipy all Claunail's nesolutian 2015-438 dalead November '1'I, ;1015 is atlacheid kin your consideration. Yours bialy, 1Z Allison Gotland Clad. IemN cc: The I-anciunable Kathleen O.Wynne' The F onounable CF ante's Elausa Gary McNamara, AMO Rnesidenl Gnant Cnaak, M.R.R. Glengarryl-Prescatl-Russell Onlaria Municipalities seirueid by the ORR Eln c. Township of Champlain re Review of the new OPP billing model Page 61 of 92 TOWNSIHIR OF CHAMPLAIN ITEM NO. 7.3. DA1U Novemben 11, 2015 RESOLUTION NO. 20'15-438 MOV EC BY o Tray Carkr Ent O Palu I Emile Duval c> cques L'ciclellEl O Helen MacLeod �� Clarard Miner o Pierre PerrElau 11 O Normairic RiopEll o nc SEigu in SECONDED BY 0 Tray Carkrien PEIul Emile Duval 0 Jacques Laclelle 0 Helen MacLeod 0 Glarard Miner 0 Pierre Perreauli p Normand RiopEll O Manc Sdigu in WHEREAS the Minislen Illi Carr nun ity EIaikity and Conneatianal E'er-micas QMCSCS; annaunaed al the August 2013 meeting a1111 a Association al MuniaipaliliEis oil Onlania that in response lo municipal concerns, the OPFI and the Minisiry wane developing a new, simplified billing model kin OPFI municipal pcllicEI sermices; WHEREAS chis pnaposeid new billing model would be basEid an principles al fairness and tnanspanenae wish the intent is pncvide fain and tnanspanenl cosi neccnieryl; WHEREAS the mandalEi la develop this new billing madel c id not include exaniinaliun and review al Euipendilures in olden is reduce the casts c1 CIFIFI s eRilces pen household; WHEREAS it a new billing modal was implerriElniEld in 3015 and will be phased in oven a thee (3) year pEiniad; WHEREAS it a Township of Champlain's 2015 ORP Services in voice was '1,3871,165, an in crease) oil$'1617,249 over 2014; WHEREAS the;10'16 OFIR invoice for Clhaniplain llciwnship increases another $196,71€19 ici a iota) cif$1,584 ,534; . . 12 Township of Champlain re Review of the new OPP billing model Page 62 of 92 - 2- ITEM NO. 7.3.2 DA10 Noveamben 11, 2015 RIESOLU'`ION NCI. 2015-438 BE IT RIESQLu9I] THA the Tciwnship of Champlain requesi ihal the Minislen of Commiin4 Safety and Clonseciianal Elerviaes (MCSCS) review and .ecansiden the new ORP billing model and implement a mcire eIquilable darn ula including an in-deaplh neviEIw all tt a cunuemt e)Ipendiiunes in cruder ica reduce the cosi per household. BE Ill RURITHBRI RB9CILMEID THAT chis Flesalulian be farwasded thea Alnemien aI Clniania, Minisiean call Ccammun ity Safety and Correciianal Services, Minisiry oil Finances, LIMO, Grani Crack, MPR alengarryl-Pneasaatl-Russell, and to all munia ipalities serviced by the ORR. Vii:.• or CI. rn -d Clarried Defeated as amend ed Gary J. Bartc n, Mayor Township of Champlain re Review of the new OPP billing model Page 63 of 92 7}!1 Queen's Park Office: Constituency Office: Room 444,Legislative Building 750 Talbot St.,Suite 201,West Wing Jeff Yurek, MPP Queen's Park Toronto,Ontario M7A1A8 St.Thomas,Ontario N5P 1 E2 Tel.(519)6311-0666 Ontario Elgin-Middlesex-London Tel.(416)325-3965 Toll Free 1-800-265-7638 LEGISLATIVYE ASSEMB Fax:(416)325-3988 Fax(519)631-9478 E-mail:jeff.yurek@pc.ola.org E-mail:jeff.yurekco@pc.ola.org � r • November 20,2015 j j • Minister Brad Dugid, Minister of Economic Development,Employment and Infrastructure Hearst Block, 8th Floor 900 Bay Street Toronto,Ontario M7A 2E1 RE: Municipality of Bayham Expression of Interest,Ontario Community Infrastructure Fund Bayham Water System Health& Safety Repairs Minister Duguid, I am writing you today in follow up to an application submitted by the Municipality of Bayham for the Ontario Community Infrastructure Fund for the Bayham water system and safety repairs. I have been recently notified that their application was denied. The Municipality had indicated that they do not agree with the reason given for denial. The Municipality of Bayham has indicated that the Richmond Community and Bayham water system in in such a state of disrepair that the Ministry of Environment has sent correspondence supporting their application to this fund. On behalf of the municipality I respectfully request that ministry officials re-review the municipality's application and take into full consideration the health and safety concerns being raised by not only the municipality but an associate Ministry. Should you have any questions or concerns please do not hesitate to contact me. Since ly,y 1/1...„ J f YurelteMPP, Elgin-Middlesex-London Cc: Mayor Paul Ens&Council,Municipality of Bayham C Jeff Yurek,MPP Elgin-Middlesex-London re Municipality of Ba... Page 64 of 92 MUSEUMS BAYHAM Minutes of November 11, 2015 Meeting Bayham Municipal Office,Straffordville,Ontario Present: Chair-Bev Hickey,Vice Chair-Chuck Buchanan, Secretary-Lynn Acre, Matt Schafer, Susan Start,Albert White,Ron Bradfield,Kimberly Legg,Ray Maddox. CALL TO ORDER: Chairman called the meeting to order at 7:04 pm 1. DECLARATION OF PECUNIARY INTEREST: None 2. ANNOUNCEMENTS: Chairman Bev noted that the annual Port Burwell Santa Claus parade will be held on Saturday December 6,2015 at 6 pm. Cookies&hot drinks will be provided free of charge to those visiting the Lighthouse Keeper's house after the parade. 3. MINUTES: It was moved by L.Acre and seconded by R.Bradfield that the minutes of the October 14, 2015 meeting be approved. Motion Carried. 4. CORRESPONDENCE: none 5. UNFINISHED BUSINESS: a) New Committee Members: B.Hickey met with CAO Shipway to discuss the possibility of Ally Shelley joining our group. Although originally from Port Burwell, and working part time for HMCS Ojibwa, Ally has recently moved to St.Thomas. Council has her application and will decide whether or not to appoint her to this committee. Also, P.Shipway confirmed that municipal staff are allowed to become full voting members of this committee. Therefore Lynda Millard could apply for membership. There was a lively discussion regarding the best representation of membership on this committee. Younger members as well as representation from the low- German community would be desirable. If possible all 3 wards should be represented. b) Changing Road Signs: P.Shipway has advised that directional signs for the Edison Museum and the Wind Interpretive Centre will be dealt with (removed)by Bayham staff. c) Presentation to Beach Canal Lighthouse Group: C.Buchanan prepared a slideshow presentation on the history of our lighthouse and lens collection. He and B.Hickey traveled to Burlington on Nov.8 where they spoke to a group of 14 from the Beach Canal Lighthouse Group. They gave a $50 honorarium to Museums Bayham in thanks. Museums Bayham minutes of meeting held November 11,2015 Page 65 of 92 Museums Bayham Minutes November 11,2015 -2- 5. UNFINISHED BUSINESS (continued): d) Lifeboat Cover: B.Hickey and C.Buchanan secured the new tarp to the lifeboat with strong bungee cords. 6. NEW BUSINESS: a) Letter of Support for Canada 150 Funding: The County of Elgin is applying for a grant from the Department of Canadian Heritage to celebrate the 150th Anniversary of Confederation. They are planning 5 different activities. Firstly they plan to provide new signage for farms that are 100 years old and buildings that are at least 150 years old. Secondly they plan to erect directional signage for National Historic Sites and thirdly to develop a joint exhibition in 2017 with the theme "Transportation"using artefacts from all Elgin museums. Fourthly they plan to digitize Confederation-era documents and develop a virtual exhibit pertaining to Elgin's role in Confederation. Fifthly they plan to hire a contract co-ordinator to lead the marketing of these afore mentioned events. It was moved by M.Schafer and seconded by R.Maddox that Museums Bayham supports the County of Elgin's application for funding from the Canada 150 Fund. Motion Carried. We will request municipal staff to prepare a letter of support on official Municipal letterhead and submit to Brian Masschaele, Director of Community and Cultural Services. b) Private Tour of Marine Museum & Lighthouse: B.Hickey and C.Buchanan volunteered to supervise a tour of"home-schooled" students and their parents on Friday November 13, 2015. 7. FINANCES (Budget): Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. Museums Bayham minutes of meeting held November 11,2015 Page 66 of 92 Museums Bayham Minutes November 11,2015 -3- 8. OTHER BUSINESS: a) Update on Legal Proceedings: M.Schafer reported that he recently met with CAO Shipway to seek an update on the legal proceedings pertaining to the sale of the Edison Museum property. Lawyers are investigating and we should have some answers by the December meeting. b) Chairman Appointment: Chairman Hickey will be unable to attend the December and January meetings therefore Vice-Chairman Buchanan will chair those meetings. c) New Secretary Needed: L.Acre reminded members of her intention to resign her membership from this committee at the end of this year. A replacement secretary will be needed in January. 9. NEXT MEETING: Wednesday, December 9, 2015, at 7:00 pm at the Municipal office. 10. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 7:55 pm. Chairman Bev Hickey Secretary Lynn Acre Museums Bayham minutes of meeting held November 11,2015 Page 67 of 92 Municipality of Bayham DR4FT Joint Cemetery Board Meeting Minutes Bayham Municipal Office, Council Chambers 9344 Plank Road, Straffordville Tuesday, November 24, 2015 at 7:00 p.m. Present were: Ralph Carter, Jim Tait, John Reddecop, John Scott, Roger and Cheryl James, Franz Sawatzky, Ben Sawatzky, David Andrews, Lynda Millard, Secretary and Lorne James, Treasurer. 1. Call to Order&Appointment of Chairman The meeting was called to order at 7:00 p.m. Roger James volunteered to act as Chairman. 2. Disclosure of Pecuniary Interest None 3. Review of Items Not on the Agenda N/A 4. Announcements The Secretary noted that Council has approved the purchase and installation of two columbarium units by the Straffordville Cemetery Board. It was also noted that some of the proceeds from the sale of the Calton Community hall may be provided to the Calton Cemetery Board for much needed upgrades to the existing laneway and sufficient access to the expansion there. 5. Delegation(s)None 6. Minutes of meetings held Tuesday, April 7 and August 25, 2015 for approval Moved by John Scott Seconded by John Reddecop That the minutes of the regular meeting held April 7 and special meeting held August 25, 2015 be approved as circulated. Carried 7. Correspondence 7.1 For information only 7.2 Action required (a) Treasurer's Review of annual reporting requirements. Discussion with members included review of required forms, documents for submission, bank fees, HST compliance, death and burial information and disbursement of Care & Maintenance Fund interest. Joint Cemetery Board draft minutes of meeting held November... Page 68 of 92 Joint Cemeteries Meeting Minutes -2 - November 24,2015 (b) The 2015 spreadsheet regarding individual cemetery interest rate calculations were handed out and explained by the Treasurer. Interest payment cheques were provided, as applicable. (c) 2015 invoices for reimbursement to the Municipality for grass cutting costs were handed out by Treasurer and discussed. Secretary-Treasurers completed and submitted their cheques for grass cutting costs to the Treasurer. (d) Review of grass-cutting for 2015 Members acknowledged their support for grass cutting services based on an average of 10 to 12 cuts for each cemetery during the season. (e) Cemetery By-law 2015-116 was handed out. The Secretary advised Board Members that the by-law was approved by Council on November 19th, notices have been placed at each site and in the local papers and reviewed the fee schedule and responded to questions. A copy of the by-law has also being mailed or delivered to local funeral homes, monument dealers and others providing services to the municipal cemeteries. The necessary documents will also be sent to the Registrar at the Cemetery Regulation Unit for final approval. Secretary-Treasurers will be advised upon return of the approved by-law (and changes, if any), upon receipt by the Municipality, to take effect immediately. Approved copies will be provided to the Secretary-Treasurers and for handout to new cemetery supply purchasers. Board members were encouraged to read the whole document and direct any questions to the CAO Paul Shipway. Moved by John Scott Seconded by David Andrews That items 7.2(a)through 7.2(e) be received for information. Carried 8. Unfinished Business none 9. New Business none 10. Finances (budget) Members were advised that some clean-up works have been completed for the in-active cemeteries that do not have any funds. Members were encouraged to advise the Treasurer of any anticipated or proposed 2016 projects that could be combined for cost savings through the municipality. Joint Cemetery Board draft minutes of meeting held November... Page 69 of 92 Joint Cemeteries Meeting Minutes - 3 - November 24,2015 11. Other Business 12. Next Meeting &Adjournment Moved by John Scott Seconded by Ben Sawatzky "That the meeting be adjourned at 8:15 p.m., to meet again on Tuesday, April 5, 2016 at 7:00 p.m." Carried Chairman Secretary Ar, Y� _� Date Approved: Joint Cemetery Board draft minutes of meeting held November... Page 70 of 92 Subject:AMO Policy Update-AMO AND UQM to Collaborate on Climate Change November 25,2015 AMO and UQM to Collaborate on Climate Action In Ottawa today AMO and the Union of Quebec Municipalities(UQM)signed an agreement to collaborate on climate action.The Associations also called on the provinces and the federal government to provide resources and funding to municipalities to reduce greenhouse gases and build resilient communities. AMO and UQM will work together to share policy and advocacy efforts and best practices to achieve climate action goals under the agreement.The Associations highlighted a range of initiatives municipal governments have undertaken in Ontario and Quebec to reduce greenhouse gases and protect their communities and economies from extreme weather,noting more local action needed to be taken to meet climate change goals. The Agreement comes as a number of initiatives on climate change are moving forward.The Premiers and Prime Minister Trudeau met in Ottawa on Monday to discuss Canada's position at the United Nations Paris Climate Change Conference.It is widely thought that a global agreement to tackle climate change may result from this conference.On Sunday,the Alberta Government announced a new carbon tax to limit greenhouse gas emissions in that province. Over the last few years Ontario and Quebec have been deepening their collaboration in a number of areas,including climate change.Ontario has announced it will implement a Cap and Trade program to price greenhouse gas emissions that is integrated with Quebec and California as part of its long term climate strategy.AMO and UQM want their provincial governments to provide funding from the Cap and Trade programs for municipal greenhouse gas reduction projects,recognize a range of municipal projects for offset credits to increase investment in low carbon technologies and provide the tools and resources to support municipal climate action. Municipal resolution AMO members are encouraged to support the call by passing the attached resolution to the provincial government: To:The Honourable Kathleen Wynne,Premier Dear Premier: Please be advised that the municipality of supports the collaboration of the Association of Municipalities of Ontario(AMO)and the Union of Quebec Municipalities(UQM)to enhance support municipal climate action in our provinces. To help meet reduction targets and to reduce emissions in our communities and improve resilience in local economies,we call on you to work in partnership with local governments and: Give municipalities adequate,stable and long-term funding resources to invest in greenhouse gas reduction initiatives in our communities such as public transit and active transportation,public and private building energy efficiency;water conservation,planning development and other programs; Recognize municipal projects that reduce greenhouse gases for offset credits in Cap and Trade programs; Provide dedicated funding for climate change adaptation to help municipalities provide resilient infrastructure to keep our economies and communities functioning and productive;and AMO Policy Update re AMO and UQM to Collaborate on Climate A... Page 71 of 92 Provide tools to help facilitate and transfer knowledge regarding greenhouse gas reduction and climate adaptation projects. SIGNED cc: The Honourable Glen Murray,Minister of the Environment and Climate Change The Honourable Ted McMeekin,Minister of Municipal Affairs and Housing The Honourable Brad Duguid,Minister of Economic Development,Employment and Infrastructure The Honourable Charles Sousa,Minister of Finance. Further Resources: Statement from AMO President on Municipal Climate Action AMO Position Municipal Climate Action News Release Municipal Climate Action Backgrounder Cap and Trade News Release Carbon Pricing Primer 2010 AMO Position AMO Contact:Craig Reid,Senior Advisor,E-mail:creid@amo.on.ca 416.971.9856 ext.334. PLEASE NOTE:AMO Breaking News will be broadcast to the member municipality's council,administrator,and clerk.Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required.We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER:Any documents attached are final versions.AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version.The printed versions of the documents stand as the official record. OPT-OUT:If you wish to opt-out of these email communications from AMO please click here. AMw5;rtiaaon": Municipal des Ontarie AMO Policy Update re AMO and UQM to Collaborate on Climate A... Page 72 of 92 MUNICIPALITY OF BAYHAM MEMORANDUM DATE: NOVEMBER 27, 2015 TO: Council FROM: Lynda Millard, Clerk RE: Doors Open East Elgin NUMBER: C2015-02 As Council will recall, Bayham has been participating with the Town of Aylmer and the Township of Malahide to encourage local participation in tourism promotion of various attractions and businesses beyond our own borders for a number of years, through the Doors Open initiative organized by the Ontario Heritage Trust. This is a province-wide annual event, however, East Elgin has not participated in the year of a municipal election. The lead municipality for the participating three municipalities is rotated each year and it is Bayham's turn for 2016. The registration fee is $1,695, split three ways, amounts to $565 each. Any promotion costs in addition to the registration fee are split and shared by the three municipalities. Each Council appoints a member representative intended to reach out to the community to encourage participation. A municipal staff person assists the Council rep, working with the participants to see that the required forms, pictures, etc are completed and submitted in a timely manner. The staff person for the lead municipality arranges joint promotion ads and materials on behalf of all the participants and based on input from them. As registration and payment is due by December 18th, I have asked staff at Aylmer & Malahide for their respective Council to consider their participation at their next meeting. Should Council wish to proceed, the following is recommended. THAT the Municipality of Bayham take a lead role in the "2016 Doors Open" activities, subject to participation confirmation by the Township of Malahide and the Town of Aylmer; THAT be appointed as the Bayham Council representative; THAT Bayham's $565 share of the registration fee be allocated to the 2016 Tourism and Marketing account; AND THAT Bayham staff be directed to take the necessary steps to organize the event. Memo re Doors Open East Elgin Page 73 of 92 $AY APP1.4.4"" k'® REPORT - CAO p°Z'tunity Is' TO: Mayor& Members of Council FROM: Paul Shipway, CAO DATE: December 3, 2015 REPORT: CAO-87/15 SUBJECT: RFT 15-07 BRIDGE WASHING TENDER BACKGROUND On Tuesday, October 20, 2015 staff issued RFT 15-07 Bridge Washing Tender which closed on Friday, November 13, 2015. The Tender is for annual Municipal Bridge Washing Services for a time period of January 1, 2016— December 31, 2018 (with two additional one year mutual options to renew at an annual increase of 1.5% in 2019 and an additional 1.5% in 2020). The contractor is required to supply all labour, equipment, and materials required to clear the bridges of all accumulated sand/gravel and salt(collectively referred to as debris)on the bridge structure. In order to limit the migration of these materials, the contractor is to first remove as much of the debris as possible prior to washing the structure. The Contractor is required to remove and to properly dispose of all debris from the bridge structure. The Municipality is responsible for a total of 17 County and Municipal structures. Historically the Municipality has not tendered for Bridge Washing Services and in 2015 the Municipality paid GFS Services Ltd. $9,755.29 for Bridge Washing Services. DISCUSSION The bids submitted for RFT 15-07 Bridge Washing Tender are as follows: Contractor Bid Unit Price/Hour GFS Services Ltd. $7,216.00+HST $164.00 BLR WaterBoy $2,340.00+HST $130.00 1564242 Ontario Ltd. o/a Can Sweep $4788.00+HST $126.00 DeAngelo Brothers Corporation $13,626.00+HST $757.00 In drafting the recommendation report staff followed up with BLR WaterBoy to confirm the bid as it was substantially lower than the other bids and were provided with the following information: As to our phone conversation I would like to withdrawal my tender form for bridge washing. I miss read the tender and entered a price that is way too low. If you have any other questions please email me. Report CAO-87/15 by Paul Shipway,CAO re RFT 15-07 Bridge Wa... Page 74 of 92 RECOMMENDATION 1. THAT Report CAO-87/15 re RFT 15-07 Bridge Washing Tender be received for information; 2. AND THAT staff be directed to bring forward By-law No. 2015-120 to enter into an agreement with 1564242 Ontario Ltd. o/a Can Sweep for Council consideration. Respectfully Submitted by: Paul Shipway CAO Report CAO-87/15 by Paul Shipway,CAO re RFT 15-07 Bridge Wa... Page 75 of 92 -v,AYILIAt- -4PP14"- "-''' REPORT o � ► CAO Pp°i'tunity Is' TO: Mayor& Members of Council FROM: Paul Shipway, CAO DATE: December 3, 2015 REPORT: CAO-88/15 SUBJECT: RFP 15-03 CANINE CONTROL—POUNDKEEPER SERVICES BACKGROUND On October 15, 2015, Council passed the following resolution: THAT Report CA0-76/15 re Animal Control Services-Animal Control By-law, as amended, be received for information; AND THAT the proposed By-law be amended to allow only dogs on the beach between November 1 through May 1; AND THAT staff be directed to bring forward an Animal Control By-law for Council consideration; AND THAT staff be directed to post an RFP for Animal Control Services in accordance with Appendix 'C'. On November 5, 2015 Council passed By-law No. 2015-113, being a By-law to regulate and restrict animals in the Municipality of Bayham. On October 19, 2015 staff issued RFP 15-03 Canine Control— Poundkeeper Services. The RFP closed on November 13, 2015. BACKGROUND The results of the RFP,which left the process open to various fee proposals closed with the following options: CONTRACTOR SERVICE FEE Bayham K9 Control Retainer $1,000.00/Month Fee/Dispatch $60.00 Containment Fee $15.00/Day Hourly Patrol $25.00 Quarantine Pickup $80.00 Quarantine/Day $15.00 Court Appearance $25.00/Hour Hillside Kennels Animal Retainer $800.00/Month Control Court Appearance $20.00/Hour Vet Fees Actuals @ Municipal Cost Report CAO-88/15 by Paul Shipway,CAO re RFP 15-03 Canine Co... Page 76 of 92 Teresa&Paul Pressey Retainer $835.00/Month Fee/Dispatch $40.00 Containment Fee $10.00/Day Hourly Patrol $20.00 Quarantine Pickup $40.00 Court Appearance $20.00/Hour Vet Fees Actuals @ Municipal Cost Canine Claimed by Owner $50.00 Staff have reviewed the proposals and would respectfully recommend Council move forward with the RFP submitted by Hillside Kennels Animal Control. Staff investigated references, including Norfolk County and are satisfied with the level of service to be provided. Hillside Kennels Animal Control will offer overall financial savings and significant administrative and operational efficiencies. Staff will note that Hillside Kennels Animal Control is located in Innerkip, Ontario. Staff are satisfied this does not create any service concerns, however staff do want Council to be aware dog owners will be required to travel to Innerkip to claim stray animals. Since Animal Control is a user fee based service in practice,the travel and cost to Innerkip would be an expense for that individual 'user' (dog owner)versus the entire municipal tax base paying for the service. RECOMMENDATION 1. THAT Report CAO-88/15 re RFP 15-03 Canine Control—Poundkeeper Services be received for information; 2. AND THAT staff be directed to bring forward By-law 2015-121, being a by-law to enter into an agreement with Hillside Kennels Animal Control for Canine Control-Poundkeeper Services for Council consideration. 3. AND THAT staff be directed to send correspondence, including 'letter of thanks'to Bayham K9 Control ending the current month by month contract effective January 3, 2016. Respectfully Submitted by: Paul Shipway CAO Report CAO-88/15 by Paul Shipway,CAO re RFP 15-03 Canine Co... Page 77 of 92 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2015-120 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND 1564242 ONTARIO LTD. 0/A CAN SWEEP FOR PROVISION OF BRIDGE WASHING SERVICES WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for the provision of bridge washing services in the Municipality of Bayham; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule"A" and forming part of this by-law between the Municipality of Bayham and 1564242 Ontario Ltd. o/a Can Sweep. for the provision of bridge washing services; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3'd DAY OF DECEMBER 2015. MAYOR CLERK By-Law 2015-120 Being a By-law to authorize the execution of... Page 78 of 92 Schedule'A'to By-Law 2015-120 THIS AGREEMENT DATED THE 3rd DAY OF December, 2015 BETWEEN: 1564242 ONTARIO LTD. 0/A CAN SWEEP (Hereinafter called the"Contractor") and of the First Part THE CORPORATION OF THE MUNICIPALITY OF BAYHAM {Hereinafter called the"Municipality") of the Second Part WHEREAS The Municipality contracts for the Bridge Washing Services at various locations within the Municipality; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1- Definitions For the purposes of this Agreement, 1.1 "Council" shall mean the Council of the Corporation of the Municipality of Bayham; 1.2 "Manager of Public Works" shall mean the Manager of Public Works of the Municipality of Bayham or designate; Section 2-General Provisions 2.1 The Contractor shall be solely responsible for the bridge washing services within the Municipality of Bayham for the time period of January 1, 2016 to December 31, 2018 in accordance with this Agreement and in accordance with the reasonable directions given by the Manager of Public Works, or designate from time to time. Item Description No. 1 Port Burwell(county Rd.42)between Chatham and Robinson St. 2 Glen Erie Line(county Rd.42)between Plank Rd.and Clarke Rd. 3 Vienna north and south along Plank Rd between Chapel St.and Chute Line 4 Calton Line(county Rd.45)between Dennis Rd.and Richmond Rd 5 Richmond Rd.(county Rd.43)north and south between James Line and Heritage Line(county Rd. 38) 6 Culloden Rd.(county Rd.46)between Heritage Line and Otter Gate Line 7 Eden Line(county Rd.44)between Sandytown Rd. and Murray Rd. By-Law 2015-120 Being a By-law to authorize the execution of.. Page 79 of 92 8 Plank Rd.(county Rd. 19)between Black Bridge Line and Maple Grove Line 11 Bayham Drive between Carson Line and Hwy 3 12 Carson Line between Plank Rd.and Hwy 3 13 Baynor Rd.between Eden Line and Coyle Rd. 14 Light Line between County Rd.55 and Tollgate Rd. 15 Tunnel Line between County Rd.55 and Godby Rd. 16 Godby Rd.between Tunnel Line and Glen Erie Line 17 Clarke Rd.between Tunnel Line and Glen Erie Line 2.2 The Contractor shall supply all labour, equipment and materials required to clear the bridges of all accumulated sand/gravel and salt(collectively referred to as debris)on the bridge structure. In order to limit the migration of these materials, the contractor is to first remove as much of the debris as possible prior to washing the structure. The Contractor is required to remove and to properly dispose of all debris from the bridge structure. 2.3 The Contractor shall clean the structure including all structural components using high pressure water washing that will render all those components free of dirt, debris and salt residue. 2.4 Bridge Washing shall include, but is not limited to, the cleaning of the bearings, approaches, joints, curbs and gutters attached to the structure, hand rails, barrier walls, light standards, sign supports, bearing seats, deck drains, sidewalks, curbs, structure components, railings and the deck surface. 2.5 It is the Municipality's intent to power sweep the structures prior to the commencement of the bridge washing. The Municipality sweeps the structures early in the spring to facilitate good drainage. This work shall not, in any way, alleviate the contractor from their obligation to remove any unwanted debris on the structure prior to undertaking the bridge washing. 2.6 The Contractor is required to submit inspection reports for each structure detailing the work completed and identifying any bridge deficiencies or damages which were found during the work. A sample report may be obtained from the municipality prior to the commencement of work. 2.7 The Contractor shall supply a competent supervisor as defined by OHSA and operators(s) suitably trained and experienced to perform and monitor the process of sweeping and pressure washing processes. The contractor is responsible for all signage and traffic control during bridge washing. 2.8 The Contractor shall supply pressure washing equipment including pump, spray wand, nozzle, hoses, valves, on/off controls suitable to perform the required operation. The minimum acceptable requirements for pressure washing equipment are 520kPa (75 PSI)with a volume of 225 litres (50 gallons) per minute, continuous running operation. 2.9 The Municipality expects that once the project starts the Contractor will work continuously towards its completion. The Contractor shall be required to notify the Municipality of any By-Law 2015-120 Being a By-law to authorize the execution of.. Page 80 of 92 delays. The Contractor will provide a contact list of phone numbers for their onsite supervisors/office. Section 3—Schedule of Work& Payment for Work 3.1 The Municipality does not guarantee any volume of work and volume of work is dependent upon budget. The Municipality reserves the right, at its sole direction, to procure either more or less without altering the contracted price. 3.2 Payment shall be made in accordance to attached `Appendix A"' subject to the provision of monthly invoices submitted to the Municipality. Section 4- Insurance 4.1 The Contractor shall, at his/her expense, obtain and keep in force during the term of this Agreement, Commercial General Liability Insurance satisfactory to the Municipality, including the following and underwritten by an insurer licensed to conduct business in the Province of Ontario: i. A limit of liability of not less than $2,000,000/occurrence ii. The Municipality shall be named as an additional insured iii. The policy shall contain a provision for cross liability in respect of the named insured iv. Non-owned automobile coverage with a limit of at least$2,000,000 including contractual non-owned coverage v. Products and completed operation coverage (Broad Form)with an aggregate limit not less than $2,000,000 vi. That 30 days prior notice of an alteration, cancellation or material change in policy terms which reduces coverage shall be given in writing to the municipality 4.2 A Certificate of said insurance shall be provided to the Municipality prior to any bridge washing activities and upon each renewal. 4.3 The Contractor shall indemnify and save harmless the Municipality from all injuries and accidents arising from any work undertaken as a result of this Agreement save and except from damage caused by the negligence of the Municipality or their employees. 4.4 The Contractor shall be required to show proof of registration with the WSIB. Once the contract commences, each invoice must be accompanied by a current WSIB Clearance Certificate not more than 3 months old. Section 5-Termination 5.1 If the Contractor neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the Municipality may, after having given written notice to the Contractor of such default, terminate this Agreement by giving thirty(30)days notice in writing to the Contractor and this Agreement shall be deemed to be terminated on the day specified in the notice. 5.2 The Contractor may terminate this Agreement for any reason by giving thirty (30) days notice in writing to the Municipality and this Agreement shall be deemed to be terminated on the day specified in the notice. By-Law 2015-120 Being a By-law to authorize the execution of.. Page 81 of 92 Section 6- Notice 6.1 All notices, consents, approvals or other communications permitted or required to be given under this Agreement (collectively "Notices") shall be in writing, shall not be unreasonably withheld or delayed unless otherwise specifically provided for in this Agreement, and shall be personally delivered; or sent by prepaid registered mail to the applicable address set out below: (a) in the case of the Municipality: Attention: Manager of Public Works Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1YO Office: (519) 866-5521 ebradfield©bayham.on.ca (b) in the case of the Contractor: Attention: Stacy Eldridge Company: 1564242 Ontario Ltd. o/a Can Sweep Address: 7927 Glendon Drive, Box 805, Mt. Bridges, ON NOL 1W0 Phone Number: 519-264-9446 (office) 519-281-8533 Email: cansweep2000@yahoo.ca Section 7-Agreement Definition 7.1 No amendment of this Agreement shall be deemed valid unless effected by a written amendment signed by both parties and no waiver of rights of any kind under this Agreement shall be effective unless in writing by the party for whom they are a benefit. 7.2 If a Court of competent jurisdiction should declare any section or part of a section of this Agreement to be invalid or unenforceable, such section or part of a section shall not be construed as being an integral part of the Agreement or having persuaded or influenced a party to this Agreement to execute the same, and it is hereby agreed that the remainder of the Agreement shall be valid and in full force and effect. 7.3 This Agreement constitutes the entire Agreement between the parties to this Agreement and supersedes any prior Agreements and understandings, oral or written. 7.4 Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality of all of its rights and obligations as a municipality (whether discretionary or mandatory), or imposes any obligations on the Municipality in its role as a municipality, and the Municipality shall not be prevented from or prejudiced in carrying out its statutory rights and responsibilities, including its planning rights and responsibilities. Nothing in this Agreement derogates from, interferes with, or fetters the exercise by the Municipality's officers, employees, agents, representatives or elected and appointed officials of all of their rights, or imposes any obligations on the Municipality's officers, employees, agents, representatives or elected and appointed officials, other than as expressly set out in this Agreement. By-Law 2015-120 Being a By-law to authorize the execution of.. Page 82 of 92 7.5 No communication or dealing between the Contractor and any department, committee, body, officer, employee, agent, representative or elected or appointed official of the Municipality that is not clearly in respect of and in accordance with this Agreement will not be deemed to be a communication or dealing under this Agreement between the Contractor and Municipality as parties to this Agreement or affect the Municipality with notice of any such communication or dealings. It is intended and agreed that any communication or dealing between the Contractor and the Municipality as parties to this Agreement will only be effective if delivered in accordance with the notice provisions in this Agreement. No communication or dealing between the Municipality as party to this Agreement and the Contractor as a party to this Agreement will relieve the Contractor from the responsibility of discharging its lawful obligations to the Municipality imposed by statute, regulation, by-law or by any other lawful manner separate and apart from the obligations imposed under this Agreement. Section 8- No Waiver 8.1 No condonation, excusing or overlooking by the Municipality of any default, breach or non- observance of any of the Contractor's obligations under this Agreement at any time or times shall affect the Municipality's remedies or rights with respect to any subsequent(even if by way of continuation)default, breach or non-observance. 8.2 No waiver shall be inferred from or implied by anything done or omitted by the Municipality. 8.3 Any written waiver by the Municipality shall have effect only in accordance with its express terms. 8.4 Except as stated otherwise in this Agreement, time shall be of the essence in the performance of all covenants and agreements herein. Section 9-Successors and Assigns 9.1 This Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors and assigns. 9.2 This Agreement shall not be assigned or transferred in any way by the Contractor. Section 10-Counterparts 10.1 This Agreement may be simultaneously executed in several counterparts, each of which when so executed shall be deemed to be an original and such counterparts together shall constitute but one and the same instrument. Section 11-Interpretation 11.1 In construing this Agreement,words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. IN WITNESS WHEREOF the parties have duly executed this Agreement this 3rd day of December, 2015 By-Law 2015-120 Being a By-law to authorize the execution of.. Page 83 of 92 SIGNED,SEALED AND DELIVERED in the presence of THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Authorized to be executed by ) PAUL ENS By-law 2015-120 passed on the ) MAYOR 3rd day of December, 2015 ) LYNDA MILLARD CLERK 1564242 Ontario Ltd. o/a Can Sweep By-Law 2015-120 Being a By-law to authorize the execution of.. Page 84 of 92 APPENDIX 'A' TO BY-LAW 2015-120 BRIDGE WASHING 2016—2018 2016—2018 Unit price$126.00+HST 2017—2018 1.5%increase per annum By-Law 2015-120 Being a By-law to authorize the execution of.. Page 85 of 92 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-121 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND HILLSIDE KENNELS ANIMAL CONTROL LTD. FOR THE PROVISION OF CANINE CONTROL/POUND KEEPER SERVICES WHEREAS the Municipality of Bayham is desirous of entering into a contract agreement with Hillside Kennels Animal Control Ltd. for the continued provision of canine control and pound keeper services for the residents of the Municipality of Bayham. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By-law between the Municipality of Bayham and Hillside Kennels Animal Control Ltd. for the provision of canine control and pound keeper services. 2. THAT this By-law shall come into full force and effect upon the 4th day of January 2016. READ A FIRST, SECOND AND THIRD TIME, AND FINALLY PASSED THIS 3' DAY OF December, 2015. MAYOR CLERK By-Law 2015-121 Being a By-law to authorize the execution of... Page 86 of 92 Schedule"A"to By-Law 2015-121 THIS AGREEMENT made in duplicate this 3rd day of December, 2015 BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the"Municipality" of the First Part -AND- HILLSIDE KENNELS ANIMAL CONTROL LTD. Hereinafter called "Contractor" of the Second Part WHEREAS the Council of the Corporation of the Municipality of Bayham desires to provide Canine Control Services for the residents of the Municipality of Bayham; AND WHEREAS the Contractor has agreed to supply the services of Canine Control and Pound Keeper for the Municipality of Bayham; NOW THEREFORE this Agreement witnesseth that in consideration of the mutual covenants herein contained, the parties agree with each other as follows: Section 1 -Canine Control Services 1.1 The Contractor shall provide the services of Canine Control Officer and Pound Keeper within the geographic limits of the Municipality of Bayham and agrees to pick up stray dogs. 1.2 The Contractor shall provide a vehicle suitably equipped to pick up such stray dogs. The vehicles shall be maintained in a safe and clean condition. 1.3 The Contractor shall expressly understand that at no time shall the said vehicle become the property of the Municipality and that the responsibility for its operation, fuel, maintenance, license and insurance shall rest solely with the Contractor. The Contractor shall agree to indemnify and save harmless the Municipality from any and all claims arising out of or in connection with the use of the said vehicle. 1.4 The Contractor shall agree to answer all telephone complaints authorized by Municipal Staff as quickly as possible and to carry out patrols within the Municipality, if requested. 1.5 The Contractor agrees to respond to Municipal Staff requests for the pick up of confined dogs during the hours of 8:30 a.m. to 7:00 p.m. daily, excluding statutory holidays. The term "confined" shall mean, "kept restricted within certain limits" such as but not limited to the dog being kept or restricted to the interior of a building or fenced in area. 1.6 The Contractor agrees to respond to humane requests for the pick up of dogs at large that are deemed vicious, injured and/or ill, when requested by Municipal staff. By-Law 2015-121 Being a By-law to authorize the execution of.. Page 87 of 92 Section 2- Pound Facilities 2.1 The Contractor shall provide and maintain a pound facility, as owner of or through a contractual arrangement, to serve the Municipality. Such facility shall be kept in good order and state of cleanliness at all times in accordance with the Animals for Research Act, R.S.O. 1990, Chapter A.22, as amended and any Regulations thereof. 2.2 The Contractor shall ensure that pound facility and all dogs impounded shall be kept clean, well cared for, fed and watered during the time of confinement. 2.3 Sick or Injured Dogs: (a) The Contractor shall ensure that all sick or injured dogs will receive immediate medical attention by certified veterinary staff. If, in the opinion of the medical staff, any dog is too severely injured or diseased and medical care will only prolong the suffering of the dog, the dog shall be humanely euthanized by a certified veterinarian and properly disposed of. (b) Every attempt shall be made by the Contractor to contact the owner of any such dog before such action is taken. The Contractor shall charge any and all veterinary service expenses to the Municipality. (c) The Contractor shall be reimbursed by the Municipality for all veterinary service expenses authorized by Municipal staff. 2.4 The Contractor shall keep a record of all dogs impounded, their disposition and all fees collected from Municipality of Bayham dog owners which shall be submitted to the Municipality within ten (10)days following the end of each month. 2.5 The Contractor shall ensure that all dogs impounded shall be kept for a minimum of three (3)days, excluding holidays and the day on which the dog was impounded. Any dog kept longer than the minimum shall be at the discretion and expense of the Contractor. 2.6 The Contractor shall attempt to contact the owner of any dog as quickly as possible. 2.7 When The Contractor quarantines an animal under the authority of the Elgin County Medical Officer of Health and Municipal staff, the Municipality shall pay the costs of the quarantine. 2.8 The Contractor shall display contact phone numbers and office hours at the pound facility in a place that is accessible to the public at all times. 2.9 The Contractor shall recover from the Municipality of Bayham any fees related to Veterinary costs unless the animal has been claimed by the owner. 2.10 The Contractor shall recover from the dog owner such pound fees to cover the cost of pick up and boarding together with any and all veterinary services, if applicable. 2.11 In the case of a quarantine period required by law, the Contractor shall recover all fees from dog owners, including boarding fees and veterinary expenses, if applicable. 2.12 The Contractor agrees that any dogs impounded shall not be released to the owner or other person until a current tag has been purchased from the Contractor. Funds collected from the sale of tags shall be submitted to the Municipality on a monthly basis. By-Law 2015-121 Being a By-law to authorize the execution of.. Page 88 of 92 2.13 The Contractor agrees that any dog not claimed by the owner shall become the property of the Contractor and may be adopted, gifted, sold or humanely euthanized and properly disposed of, in accordance with the Animals for Research Act, R.S.O. 1990, Chapter A.22, as amended and any Regulations thereof. Section 3—General Provisions 3.1 The Contractor shall maintain and pay for Comprehensive General Liability Insurance, including coverage for all operations as Canine Control Officer and Pound Keeper. This insurance coverage shall be subject to limits of not less than two million ($2,000,000.00) dollars, inclusive per occurrence for third party bodily injury and property damage. The coverage shall include the Municipality of Bayham as an additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty(30)days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and annually thereafter throughout the term of the Agreement. 3.2 The Contractor shall agree to fulfill all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred or paid by the Municipality. 3.3 The Contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with this Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. 3.4 The Contractor shall provide current fee structure, hours of business and after hours contact numbers. Section 4-Administration 4.1 The Municipality shall by appropriate By-law appoint the Contractor as Canine Control Officer and Pound Keeper for the Municipality of Bayham, effective immediately and to hold office during such time as the Agreement is in full force and effect. 4.2 The Municipality shall, in return for the Contractor providing canine control and pound facility services, pay to the Contractor upon submission of monthly reports and invoices, the fees according to Schedule"A"attached hereto. 4.3 This Agreement shall take effect on the 4th day of January, 2016 and shall remain effect for a period of three (3)years with two additional (1)year municipal renewal options. 4.4 It is understood by the parties hereto that there will be no adjustment in fees paid by the Municipality during the full term of this Agreement 4.5 The Municipality or the Contractor may terminate this Agreement upon forty-five (45) days notice in writing to the other party. Such notice may be mailed by ordinary prepaid mail to the other party, and this Agreement shall terminate on the forty-fifth day following the date of the mailing. By-Law 2015-121 Being a By-law to authorize the execution of.. Page 89 of 92 4.6 Any notice required to be given under this Agreement must be in writing and in the case of the Municipality, to: The Clerk The Municipality of Bayham 9344 Plank Road, PO Box 160, Straffordville Ontario NOJ 1Y0; and in the case of the Contractor to: Tracey Gibson Hillside Kennels Animal Control Ltd. RR#2, Innerkip, Ontario NOJ 1 MO 4.7 That every covenant, proviso and agreement herein contained shall ensure to the benefit of and be binding upon the parties hereto and their heirs, executors, administrators, successors, and assigns, and that all covenants herein contained shall be construed as being joint and several and that when the context so requires or permits, the singular number shall be read as if the plural were expressed and the masculine gender as if the feminine or neuter, as the case may be, were expressed. IN WITNESS WHEREOF the parties have duly executed this Agreement this 3rd day of December, 2015. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2015-121 ) MUNICIPALITY OF BAYHAM Mayor Clerk WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this 3rd day of December, 2015. In the presence of ) Witness: ) Hillside Kennels Animal Control Ltd. By-Law 2015-121 Being a By-law to authorize the execution of.. Page 90 of 92 CANINE CONTROL SERVICES AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HILLSIDE KENNELS ANIMAL CONTROL LTD. ATTACHMENT"A" FEES FOR ADDITIONAL SERVICES Service: Fee: 1. Monthly Retainer Fee (If Applicable) $ 800.00 2. Court Appearance Fee $ 20.00 per hour, plus municipal rate allowed per kilometer 3. Vet Fees Actuals @ Municipal Cost By-Law 2015-121 Being a By-law to authorize the execution of.. Page 91 of 92 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015— 122 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD NOVEMBER 19, 2015 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held November 19, 2015 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 19th day of November, 2015. MAYOR CLERK By-Law 2015-122 Being a By-law to confirm all actions of Cou... Page 92 of 92