Loading...
HomeMy WebLinkAboutJune 17, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers - Held Virtually Thursday, June 17, 2021 7:00 p.m. 6:45 p.m. Committee of Adjustment A. Gerhard Blatz The June 17, 2021 Council Meeting was held virtually via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR TREASURER FIRE CHIEFIBYLAW ENFORCEMENT OFFICER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL LORNE JAMES HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Froese declared an interest in item 10.1.1-C as the notice deals with his lands. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. By-law No. 2021-040 Being a by-law to further amend By-law No. 2019-017 a by-law to appoint Board and Committee Members added as Item 12-B B. Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Site Plan Agreement) added as Item 14.1-13 4. ANNOUNCEMENTS None. 2021 Council Minutes 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held June 3, 2021 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the minutes of the Council Meeting held June 3, 2021 be adopted. A recorded vote was held: Member of Council YES I N Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x Deputy Mayor Raine Weisler_ x_ Mayor Ed Ketchabaw x 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council June 17, 2021 A. Report RC-02/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re COVID 19 Pandemic Workplace Safety Plan — Port Burwell Marine Museum and Historic Lighthouse Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report RC-02/21 re COVID-19 Pandemic Workplace Safety Plan — Port Burwell Marine Museum and Historic Lighthouse be received for information. A recorded vote was held: Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott 2021 Council Minutes June 17, 2021 Deputy Ma o�y r Rainey Weisler I x Mayor Ed Ketchabaw x CARRIED 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-04/21 by Harry Baranik, Fire ChieflBy-Law Enforcement Officer re Off Road Vehicle By -Law Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report BL-04/21 regarding the Update to the Off Road Vehicle By-law be received for information; AND THAT the appropriate By-law be brought forward for Council's consideration; AND THAT a copy of the appropriate By -Law be forwarded to the Elgin County's Police Service Review Board; AND THAT a copy of the appropriate By -Law be forwarded to the Minister of Transportation in order that the By-law can be utilized as the Municipality's position regarding restrictions under the Ontario Highway Traffic Act. A recorded vote was held: Member of Council YES_ _ Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy_.Mayor Rainey Weisler x Mayor Ed Ketchabaw _ x CARRIED 10. DEVELOPMENT SERVICES— SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision Minor Variance A-11/21 Gerhard Blatz, 16 Elizabeth Street, Port Burwell 2021 Council Minutes June 17, 2021 B. Notice of Passing of Zoning By-law No. Z727-2021 George and Susie Guenther, 53768 Heritage Line, Richmond C. Notice of Passing of Zoning By -Law No. Z728-2021 Dan Froese Farms Inc., 7462 Plank Road, Straffordville D. Notice of Public Meeting re Proposed Minor Variance A-12/21 — Samuel and Merrigje Kersten, 56771 Green Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A - 10.1.1-D be received for information. A recorded vote was held. Councillor Froese was unable to vote on this item due to his Declaration of Interest. Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese Councillor Susan Chilcott x _ Deputy Mayor Rainey Weisler _ x Mayor Ed Ketchabaw x CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Southwold and Township of West Lincoln re Support for 988 Crisis Line B. Township of Lake of the Bays and Town of Plympton-Wyoming re Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) C. Township of Lake of the Bays re Invasive Phragmites D. Township of West Lincoln re Cannabis Licensing and Enforcement E. Town of Halton Hills re Elimination of Local Planning Appeal Tribunal (LPAT) F. Township of McKellar and Municipality of Shuniah re Consideration of Tax Breaks on 2020 CERB Payments 2021 Council Minutes June 17, 2021 G. Town of Fort Erie and Town of Perth re Provincial Hospital Funding of Major Capital Equipment H. Town of Fort Erie re Capital Gains on Primary Residence County of Elgin re Transportation Master Plan Notice of Commencement and Public Consultation J. Elgin County Museum re County of Elgin and Bushell Estate announce competition for Six Outdoor Murals illustrating cycling, motor history K. Long Point Region Conservation Authority minutes of meetings held May 5, 2021 and May 19, 2021 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A - 11.1.1-K be received for information AND THAT Staff be directed to report back to Council with further information relating to Item 11.1.1-B Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); AND THAT Staff be directed to post to the website information in regard to Item 11.1.1-1 Transportation Master Plan Notice of Commencement and Public Consultation. A recorded vote was held: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x CARRIED 11.1.2 Requiring Action A. FB Connect on behalf of Xplornet Communications re Proposed Communication Installation at 10880 Schafer Road, Tillsonburg Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence from FB Connect on behalf of Xplornet Communications be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves the proposed 45.0 metre tall lite duty steel lattice style communication tower and related radio equipment on private property at 10880 Schafer Road, Tillsonburg, Ontario; IF 2021 Council Minutes June 17, 2021 AND THAT a formal Statement of Concurrence be submitted to FB Connect. A recorded vote was held: Member of Council YES ND Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy,Mayor RaineV Weisler x x Mavor Ed Ketchabaw CARRIED B. County of Elgin re Aylmer -Elgin -St. Thomas Community Safety and Well -Being Plan Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence from County of Elgin re Aylmer -Elgin -St. Thomas Community Safety and Well -Being Plan be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham adopts the Aylmer -Elgin -St. Thomas Community Safety and Well -Being Plan; AND THAT staff be directed to submit correspondence to the County of Elgin to advise the Council of The Corporation of the Municipality of Bayham approves the adoption of the Aylmer -Elgin -St. Thomas Community Safety and Well -Being Plan. A recorded vote was held: Member of Council YES NO x _ x x Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott _ Deputy Mayor Rainey Weisler x -Mayor Ed Ketchabaw x KAUZIL C. Port Burwell Periscope Playhouse Inc. re exemption to Municipality of Bayham Noise By- law Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT correspondence from Port Burwell Periscope Playhouse Inc. be received for information; I 2021 Council Minutes June 17, 2021 AND THAT the request for an exemption to By-law No. 2017-068, being a by-law to regulate and control noises until midnight for July 30 and 31, 2021 with rain date of August 7 and 8, 2021 be approved; AND THAT approval is subject to public health guidelines and provincial regulations and Council may revoke said approval as required; AND THAT organizers of the event must ensure all public health guidelines and provincial regulations are adhered to during the event. A recorded vote was held: Member of Council YES Councillor C. Valerie Donnell x Councillor Dan Froese x _ Councillor Susan Chilcott x Deputy Mayor Rainer Weisler _ x Mavor Ed Ketchabaw I x CARRIED 11.2 Reports to Council A. Report CAO-14/21 by Thomas Thayer, CAOICIerk re Format of Minutes of Municipal Council and Committee Meetings Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-14/21 re Format of Minutes of Municipal Council and Committee Meetings be received for information. A recorded vote was held: Member of Council YES Councillor C. Valerie Donnell f x Councillor Dan Froese x Councillor Susan Chilcott Deputy Mayor Rainey Weisler _ Mayor Ed Ketchabaw x x x CARRIED NO R- Report CAO-15/21 by Thomas Thayer, CAOICIerk re Funding Options for Straffordville Community Centre ICIP Grant — Municipal Portion Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report CAO-15/21 re Funding Options for Straffordville Community Centre ICI Grant — Municipal Portion be received for information; 2021 Council Minutes June 17, 2021 AND THAT Staff be directed to utilize Option 1 in Report CAO-15/21 to fund the Municipal portion of the Straffordville Community Centre project; AND THAT Council of the Municipality of Bayham deems the Vienna Community Centre surplus to the needs of the Municipality and directs staff to commence disposition under the Municipality's Sale of Surplus Municipal Lands Policy; AND THAT Staff be directed to draft and issue a Request for Proposal (RFP) for architect services for the Straffordville Community Centre project. A recorded vote was held: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED 12. BY-LAWS A. By -Law No. 2021-037 Being a by-law to prohibit and/or otherwise regulate Off -Road Vehicles (ORVs) on roads within the Municipality of Bayham (This by-law follows the recommendation in Report BL-04121 by Harry Baranik, Fire Chief) By -Law Enforcement Officer during the regular meeting of June 17, 2021) B. By-law No. 2021-040 Being a by-law to further amend By-law No. 2019-017 a by-law to appoint Board and Committee Members (This by-law follows the recommendation in Confidential Report CAO-13121 by Thomas Thayer, CAOICIerk during the In -Camera meeting of June 3, 2021) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2021-037 and By-law No. 2021-040 be read a first, second and third time and finally passed. A recorded vote was held: r of Counc Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mavor Ed Ketchabaw x 2021 Council Minutes CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler June 17, 2021 THAT the Council do now rise to enter into an "In Camera" Session at 8:11 p.m. to discuss: ■ labour relations or employee negotiations (Compensation) * litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Site Plan Agreement) A recorded vote was held: Member of Council YES NiO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x x Mayor Ed Ketchabaw CARRIED A. Confidential Report re labour relations or employee negotiations (Compensation) B_ Verbal Item re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Site Plan Agreement) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council do now rise from the "In Camera" session at 8:44 pm and report on Closed Session Item A. labour relations or employee negotiations (Compensation) and on Closed Session Item B. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried 9 2021 Council Minutes June 17, 2021 on or to be carried on by or on behalf of the municipality or local board (Site Plan Agreement) A recorded vote was held: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chi.lcott x x x Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confidential Report CAO-16/21 re Labour Relations, Employee Negotiations (Compensation) be received for information. AND THAT Staff proceed as directed. A recorded vote was held: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x Councillor Susan Chilcott x Deputy Mayor Rainey Weisler x Mayor Ed Ketchabaw x CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Donnell C. THAT the verbal information provided by Stephen Gibson re litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Site Plan Agreement) be received for information. AND THAT Staff proceed as directed. A recorded vote was held: Member of Council YES NO Councillor C. Valerie Donnell x Councillor Dan Froese x 10 2021 Council Minutes Councillor Susan Chilcott x DepulylMa or Raine Weisler x Mayor Ed Ketchabaw x CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL June 17, 2021 A. By-law No. 2021-039 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2021-039 be read a first, second and third time and finally passed. A recorded vote was held: CARRIED 16. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:50 p.m. A recorded vote was held: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED NO 11 2021 Council Minutes June 17, 2021 _2