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Home My WebLink AboutNovember 05, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 5, 2015 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, November 5, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Deputy Clerk/Planning Coordinator Margaret Underhill was in attendance to present her report. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS (a) Sunday, November 8, 2015 - Remembrance Day Services 11:00 a.m. Vienna Remembrance Day Service Memorial Park Cenotaph, 6226 Plank Road 2:00 p.m. Port Burwell Remembrance Day Parade and Service from the Royal Canadian Legion Branch 524 to Cenotaph on Pitt Street for wreath laying Sunday, November 8, 2015 Estherville Decoration Day Service 2:00 p.m. Saturday, November 14, 2015 Edison Museum Fundraiser"Let's Go Hawaiian" Vienna Community Centre, 5:00 p.m. - 6:00 p.m. - Social Time, 6:00 p.m. - Dinner, Music, Silent Auction and Cash Bar 5. DELEGATIONS (a) 7:05 p.m. - Marni Wolfe re Straffordville Community Centre Ms. Wolfe commenced her delegation representing the "Save Straffordville Community Centre Group" by thanking Council for the time to produce a plan. Ms. Wolfe commented that the strong efforts of volunteers produced a great plan including petitions totalling 1525 signatures. Ms. Wolfe also commented that thirty days was not sufficient time to produce an entire plan, but in the short amount of time the group was able to raise $101,525.00 in pledges and in-kind services. Ms. Wolfe spoke to a revised budget Page 1 of 7 Council Minutes November 05, 2015 crafted by the group and various cost efficiency initiatives that would make the Straffordville Community Centre operate cost neutral or at a small surplus. Comments from Council included thanking the group for rallying community support and obtaining pledges in a short timeframe which sent a strong message of the views of the community. Council members also encouraged the group to continue fundraising as the success of the Community Centre would take ongoing funds and efforts. Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the presentation by Marni Wolfe regarding the Straffordville Community Centre be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held October 15, 2015 Statutory Planning Meeting Berkel Holdings held October 15, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the minutes of the regular meeting of Council held October 15, 2015 and the Statutory Planning Meeting Berkel Holdings held October 15, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of Bayham Drive Bridge Closure Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Notice of Bayham Drive Bridge Closure be received for information. CARRIED Page 2 of 7 Council Minutes November 05, 2015 1.2 REQUIRING ACTION (a) Elgin County re Edison Drive Access Road - EA Update Report Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Elgin County Report re Edison Drive Access Road - EA update be received for information; AND THAT the Council of the Municipality of Bayham supports the modular bridge option as the preferred solution to the Class EA Problem Statement and the Vienna Bridge replacement to be included in the County of Elgin 2016 Capital Budget. CARRIED 2. REPORTS TO COUNCIL 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Committee of Adjustment Certified Notice of Decision re O'Connor Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Committee of Adjustment Certified Notice of Decision re O'Connor be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report by Kettle Creek Conservation Authority General Manager re Elgin County Shoreline Management Plan Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Report re Elgin County Shoreline Management Plan be received for information; AND THAT the Council of the Municipality of Bayham supports that the Technical Advisory Committee remain in place; Page 3 of 7 Council Minutes November 05, 2015 AND THAT Margaret Underhill continue as the Municipality of Bayham representative to the Elgin County Shoreline Management Plan Technical Advisory Committee. CARRIED (b) Report DS-67/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application - Berkel Holdings Deputy Clerk/Planning Coordinator presented Report DS-67/15 re Rezoning Application - Berkel Holdings and advised that no public comments were received. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-67/15 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Berkel Holdings, known municipally as 56129 Green Line, from Rural Commercial (RC) to site-specific Rural Residential (RR-28) on the retained lands and to Rural Residential (RR) on the severed portion; AND THAT Zoning By-law Z645-2015 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Elgin St. Thomas Public Health re 2015 Nutritious Food Basket (b) Minister of Economic Development, Employment and Infrastructure re David C. Onley Award for Leadership in Accessibility (c) Corner Cupboard Food Bank re Christmas Care Food Hamper Program 2015 (d) Long Point Region Conservation Authority minutes of Board of Directors meeting held September 2, 2015 (e) Museums Bayham minutes of meeting held October 14, 2015 (f) Township of Puslinch re Bill 100, Supporting the Ontario Trails Act resolution Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1(a) - 11.1.1(f) be received for information; AND THAT Council support item 11.1.1(f) Township of Puslinch resolution. CARRIED Page 4 of 7 Council Minutes November 05, 2015 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report CAO-83/15 by Paul Shipway, CAO re RFT 15-06 Roadside Brushing Tender Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-83/15 re RFT 15-06 Roadside Brushing Tender be received for information; AND THAT Staff be directed to bring forward a by-law to enter into a Roadside Brushing Services Contract with Yard Boys Ltd. CARRIED (b) Report CAO-84/15 by Paul Shipway re 2016 Council Schedule Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-84/15 re 2016 Council Schedule be received for information; AND THAT Council approve the 2016 Meeting Schedule attached as Appendix "A" to the report. CARRIED 12. BY-LAWS (a) By-Law Z645-2015 Being a By-law to further amend By-law Z456-2003 re Berkel rezoning (b) By-Law 2015-106 Being a By-law to authorize the sale of lands owned by the Municipality of Bayham (c) By-Law 2015-113 Being a By-law to regulate and restrict animals in the Municipality of Bayham (d) By-Law 2015-114 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Yard Boys Ltd. for provision of Roadside Brushing Services Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-laws Z645-2015, 2015-113 and 2015-114 be read a first, second and third time and finally passed. CARRIED Page 5 of 7 Council Minutes November 05, 2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT By-law 2015-106 be received for information. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT staff be directed to send a "Letter of Thanks"to the SEMC for the offer to purchase the Straffordville Community Centre, however Council will not be proceeding with the sale; THAT staff be directed to prepare tender documents with the Municipal Engineer to address the deficiencies noted in the Engineer Audit; AND THAT staff be directed to meet with Ms. Wolfe to obtain details pertaining to operating budget, management process and receipt of pledges. A Recorded Vote was requested by Councillor Ketchabaw IN FAVOUR OPPOSED Councillor Breyer X Councillor Casier X Councillor Ketchabaw X Deputy Mayor Southwick X Mayor Ens X MOTION CARRIED ON A VOTE OF 5 TO 0 IN FAVOUR 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-115 Being a By-law to confirm all actions of Council Moved by: Deputy Councillor Casier Seconded by: Councillor Breyer THAT confirming By-law 2015-115 be read a first, second and third time and finally passed. CARRIED Page 6 of 7 Council Minutes November 05, 2015 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:46 p.m. CARRIED AYOR CLEmK Page 7 of 7