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HomeMy WebLinkAbout11/11/2015 - Museums Bayham MUSEUMS BAYHAM Minutes of November 11, 2015 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg, Ray Maddox. CALL TO ORDER: Chairman called the meeting to order at 7:04 pm 1. DECLARATION OF PECUNIARY INTEREST: None 2. ANNOUNCEMENTS: Chairman Bev noted that the annual Port Burwell Santa Claus parade will be held on Saturday December 6, 2015 at 6 pm. Cookies &hot drinks will be provided free of charge to those visiting the Lighthouse Keeper's house after the parade. 3. MINUTES: It was moved by L.Acre and seconded by R.Bradfield that the minutes of the October 14, 2015 meeting be approved. Motion Carried. 4. CORRESPONDENCE: none 5. UNFINISHED BUSINESS: a) New Committee Members: B.Hickey met with CAO Shipway to discuss the possibility of Ally Shelley joining our group. Although originally from Port Burwell, and working part time for HMCS Ojibwa, Ally has recently moved to St.Thomas. Council has her application and will decide whether or not to appoint her to this committee. Also, P.Shipway confirmed that municipal staff are allowed to become full voting members of this committee. Therefore Lynda Millard could apply for membership. There was a lively discussion regarding the best representation of membership on this committee. Younger members as well as representation from the low- German community would be desirable. If possible all 3 wards should be represented. b) Changing Road Signs: P.Shipway has advised that directional signs for the Edison Museum and the Wind Interpretive Centre will be dealt with (removed) by Bayham staff. c) Presentation to Beach Canal Lighthouse Group: C.Buchanan prepared a slideshow presentation on the history of our lighthouse and lens collection. He and B.Hickey traveled to Burlington on Nov.8 where they spoke to a group of 14 from the Beach Canal Lighthouse Group. They gave a $50 honorarium to Museums Bayham in thanks. Museums Bayham Minutes November 11, 2015 -2- 5. UNFINISHED BUSINESS (continued): d) Lifeboat Cover: B.Hickey and C.Buchanan secured the new tarp to the lifeboat with strong bungee cords. 6. NEW BUSINESS: a) Letter of Support for Canada 150 Funding: The County of Elgin is applying for a grant from the Department of Canadian Heritage to celebrate the 150th Anniversary of Confederation. They are planning 5 different activities. Firstly they plan to provide new signage for farms that are 100 years old and buildings that are at least 150 years old. Secondly they plan to erect directional signage for National Historic Sites and thirdly to develop a joint exhibition in 2017 with the theme "Transportation" using artefacts from all Elgin museums. Fourthly they plan to digitize Confederation-era documents and develop a virtual exhibit pertaining to Elgin's role in Confederation. Fifthly they plan to hire a contract co-ordinator to lead the marketing of these afore mentioned events. It was moved by M.Schafer and seconded by R.Maddox that Museums Bayham supports the County of Elgin's application for funding from the Canada 150 Fund. Motion Carried. We will request municipal staff to prepare a letter of support on official Municipal letterhead and submit to Brian Masschaele, Director of Community and Cultural Services. b) Private Tour of Marine Museum & Lighthouse: B.Hickey and C.Buchanan volunteered to supervise a tour of"home-schooled" students and their parents on Friday November 13, 2015. 7. FINANCES (Budget): Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. Museums Bayham Minutes November 11, 2015 -3- 8. OTHER BUSINESS: a) Update on Legal Proceedings: M.Schafer reported that he recently met with CAO Shipway to seek an update on the legal proceedings pertaining to the sale of the Edison Museum property. Lawyers are investigating and we should have some answers by the December meeting. b) Chairman Appointment: Chairman Hickey will be unable to attend the December and January meetings therefore Vice-Chairman Buchanan will chair those meetings. c) New Secretary Needed: L.Acre reminded members of her intention to resign her membership from this committee at the end of this year. A replacement secretary will be needed in January. 9. NEXT MEETING: Wednesday, December 9, 2015, at 7:00 pm at the Municipal office. 10. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 7:55 pm. Chairman Bev Hickey Secretary Lynn Acre MUSEUMS BAYHAM Minutes of November 11, 2015 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg, Ray Maddox. CALL TO ORDER: Chairman called the meeting to order at 7:04 pm 1. DECLARATION OF PECUNIARY INTEREST: None 2. ANNOUNCEMENTS: Chairman Bev noted that the annual Port Burwell Santa Claus parade will be held on Saturday December 6, 2015 at 6 pm. Cookies & hot drinks will be provided free of charge to those visiting the Lighthouse Keeper's house after the parade. 3. MINUTES: It was moved by L.Acre and seconded by R.Bradfield that the minutes of the October 14, 2015 meeting be approved. Motion Carried. 4. CORRESPONDENCE: none 5. UNFINISHED BUSINESS: a) New Committee Members: B.Hickey met with CAO Shipway to discuss the possibility of Ally Shelley joining our group. Although originally from Port Burwell, and working part time for HMCS Ojibwa, Ally has recently moved to St.Thomas. Council has her application and will decide whether or not to appoint her to this committee. Also, P.Shipway confirmed that municipal staff are allowed to become full voting members of this committee. Therefore Lynda Millard could apply for membership. There was a lively discussion regarding the best representation of membership on this committee. Younger members as well as representation from the low- German community would be desirable. If possible all 3 wards should be represented. b) Changing Road Signs: P.Shipway has advised that directional signs for the Edison Museum and the Wind Interpretive Centre will be dealt with (removed) by Bayham staff. c) Presentation to Beach Canal Lighthouse Group: C.Buchanan prepared a slideshow presentation on the history of our lighthouse and lens collection. He and B.Hickey traveled to Burlington on Nov.8 where they spoke to a group of 14 from the Beach Canal Lighthouse Group. They gave a $50 honorarium to Museums Bayham in thanks. Museums Bayham Minutes November 11, 2015 -2- 5. UNFINISHED BUSINESS (continued): d) Lifeboat Cover: B.Hickey and C.Buchanan secured the new tarp to the lifeboat with strong bungee cords. 6. NEW BUSINESS: a) Letter of Support for Canada 150 Funding: The County of Elgin is applying for a grant from the Department of Canadian Heritage to celebrate the 150th Anniversary of Confederation. They are planning 5 different activities. Firstly they plan to provide new signage for farms that are 100 years old and buildings that are at least 150 years old. Secondly they plan to erect directional signage for National Historic Sites and thirdly to develop a joint exhibition in 2017 with the theme "Transportation" using artefacts from all Elgin museums. Fourthly they plan to digitize Confederation-era documents and develop a virtual exhibit pertaining to Elgin's role in Confederation. Fifthly they plan to hire a contract co-ordinator to lead the marketing of these afore mentioned events. It was moved by M.Schafer and seconded by R.Maddox that Museums Bayham supports the County of Elgin's application for funding from the Canada 150 Fund. Motion Carried. We will request municipal staff to prepare a letter of support on official Municipal letterhead and submit to Brian Masschaele, Director of Community and Cultural Services. b) Private Tour of Marine Museum & Lighthouse: B.Hickey and C.Buchanan volunteered to supervise a tour of"home-schooled" students and their parents on Friday November 13, 2015. 7. FINANCES (Budget): Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. Museums Bayham Minutes November 11, 2015 -3- 8. OTHER BUSINESS: a) Update on Legal Proceedings: M.Schafer reported that he recently met with CAO Shipway to seek an update on the legal proceedings pertaining to the sale of the Edison Museum property. Lawyers are investigating and we should have some answers by the December meeting. b) Chairman Appointment: Chairman Hickey reported that he and his wife will be spending the winter in the southern US this year. Therefore he will be absent for the December and January meetings. Vice-Chairman Chuck Buchanan agreed to chair both of these meetings. c) New Secretary Needed: L.Acre reminded members of her intention to resign her membership from this committee at the end of this year. A replacement secretary will be needed in January. 9. NEXT MEETING: Wednesday, December 9, 2015, at 7:00 pm at the Municipal office. 10. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 7:55 pm. Chairn Bev •ickey Secreta' Lynn Acre MUSEUMS BAYHAM Minutes of November 11, 2015 Meeting Bayham Municipal Office,Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg, Ray Maddox. CALL TO ORDER: Chairman called the meeting to order at 7:04 pm 1. DECLARATION OF PECUNIARY INTEREST: None 2. ANNOUNCEMENTS: Chairman Bev noted that the annual Port Burwell Santa Claus parade will be held on Saturday December 6, 2015 at 6 pm. Cookies & hot drinks will be provided free of charge to those visiting the Lighthouse Keeper's house after the parade. 3. MINUTES: It was moved by L.Acre and seconded by R.Bradfield that the minutes of the October 14, 2015 meeting be approved. Motion Carried. 4. CORRESPONDENCE: none 5. UNFINISHED BUSINESS: a) New Committee Members: B.Hickey met with CAO Shipway to discuss the possibility of Ally Shelley joining our group. Although originally from Port Burwell, and working part time for HMCS Ojibwa, Ally has recently moved to St.Thomas. Council has her application and will decide whether or not to appoint her to this committee. Also, P.Shipway confirmed that municipal staff are allowed to become full voting members of this committee. Therefore Lynda Millard could apply for membership. There was a lively discussion regarding the best representation of membership on this committee. Younger members as well as representation from the low- German community would be desirable. If possible all 3 wards should be represented. b) Changing Road Signs: P.Shipway has advised that directional signs for the Edison Museum and the Wind Interpretive Centre will be dealt with (removed) by Bayham staff. c) Presentation to Beach Canal Lighthouse Group: C.Buchanan prepared a slideshow presentation on the history of our lighthouse and lens collection. He and B.Hickey traveled to Burlington on Nov.8 where they spoke to a group of 14 from the Beach Canal Lighthouse Group. They gave a $50 honorarium to Museums Bayham in thanks. Museums Bayham Minutes November 11, 2015 -2- 5. UNFINISHED BUSINESS (continued): d) Lifeboat Cover: B.Hickey and C.Buchanan secured the new tarp to the lifeboat with strong bungee cords. 6. NEW BUSINESS: a) Letter of Support for Canada 150 Funding: The County of Elgin is applying for a grant from the Department of Canadian Heritage to celebrate the 150th Anniversary of Confederation. They are planning 5 different activities. Firstly they plan to provide new signage for farms that are 100 years old and buildings that are at least 150 years old. Secondly they plan to erect directional signage for National Historic Sites and thirdly to develop a joint exhibition in 2017 with the theme "Transportation" using artefacts from all Elgin museums. Fourthly they plan to digitize Confederation-era documents and develop a virtual exhibit pertaining to Elgin's role in Confederation. Fifthly they plan to hire a contract co-ordinator to lead the marketing of these afore mentioned events. It was moved by M.Schafer and seconded by R.Maddox that Museums Bayham supports the County of Elgin's application for funding from the Canada 150 Fund. Motion Carried. We will request municipal staff to prepare a letter of support on official Municipal letterhead and submit to Brian Masschaele, Director of Community and Cultural Services. b) Private Tour of Marine Museum & Lighthouse: B.Hickey and C.Buchanan volunteered to supervise a tour of"home-schooled?' students and their parents on Friday November 13, 2015. 7. FINANCES (Budget): Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. Museums Bayham Minutes November 11, 2015 -3- 8. OTHER BUSINESS: a) Update on Legal Proceedings: M.Schafer reported that he recently met with CAO Shipway to seek an update on the legal proceedings pertaining to the sale of the Edison Museum property. Lawyers are investigating and we should have some answers by the December meeting. b) Chairman Appointment: Chairman Hickey reported that he and his wife will be spending the winter in the southern US this year. Therefore he will be absent for the December and January meetings. Vice-Chairman Chuck Buchanan agreed to chair both of these meetings. c) New Secretary Needed: L.Acre reminded members of her intention to resign her membership from this committee at the end of this year. A replacement secretary will be needed in January. 9. NEXT MEETING: Wednesday, December 9, 2015, at 7:00 pm at the Municipal office. 10. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 7:55 pm. n , . , C iainnan Bev Hickey ecretary Lynn Acre