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HomeMy WebLinkAbout10/14/2015 - Museums Bayham MUSEUMS BAYHAM Minutes of October 14, 2015 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg. Regrets: Ray Maddox 1. CALL TO ORDER: Chairman called the meeting to order at 7:05 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. ANNOUNCEMENTS: Chairman Bev asked if we'd like printed agenda packages in future, along with our emailed copies. Members advised that just the agenda page &the minutes needed to be printed and NOT the additional supportive info. 4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the minutes of the September 9, 2015 meeting be approved. Motion Carried. 5. CORRESPONDENCE: a)Action Required: *London Spring Home & Garden Show: April 15-17, 2015. $825 for 10' X 10' space. It was decided not to attend this event. *Ontario Museum Association: invitation to participate in Culture Talks website. It was decided not to submit comments. * Email from Rosalind Brenneman —Beach Canal Lighthouse Group of Hamilton& Burlington—asking for a committee member to speak at their meeting Sunday November 8, 2015 at 2 pm at the Burlington Library. Chuck Buchanan and Ron Bradfield agreed to prepare a slideshow presentation. C.Buchanan and B.Hickey will attend the meeting. 6. UNFINISHED BUSINESS: a) New Cover for Life Boat: B.Hickey has picked up a new blue lifeboat cover from Hornsby Canvas. The invoice of$289.00 + HST will be mailed to the municipality. b) Larry Lamb Donation of Edison Books: It was decided to defer a decision regarding these books until archivist Brian Masschaele had made comments. 7. NEW BUSINESS: a) Possible New Board Members: After a healthy discussion regarding new members, it was decided that B.Hickey would seek advice from CAO confirming new membership process and qualifications. Museums Bayham Minutes October 14,2015 -2- NEW BUSINESS (Continued) b) Change to Road Signs: It was suggested that since the closure of the Edison Museum, perhaps the signage within the municipality should be altered. (also with the Wind Interpretive Centre signage.) B.Hickey agreed to discuss this issue with the CAO. 8. FINANCES (Budget): a) 2016/2017 Draft Budget: Members reviewed and received the approved draft budget, as amended at our Sept. meeting. b) Rental Budget: In hindsight, it was noticed that our approved draft budget did not include monies for the rental for a temporary display of the Edison Museum. It was moved by C.Buchanan and seconded by M.Schafer that $2400 ($600 X 4 months) be inserted into the 2016 draft budget for rental of space for the Edison Museum display. Motion Carried. c) London Boat Show balance due: B.Hickey reported that the entire registration fee has been paid for this February 2016 Show. d) Budget Discussions by Council: Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. 9. OTHER BUSINESS: a) Edison Fundraiser Dinner Update: L.Acre reported that tickets are now available from herself, Albert White & Matt Schafer. They are $20 each. b) Aylmer Express articles: Chairman B.Hickey passed around a copy of the article & photos included in the September 30th article. 10. NEXT MEETING: Wednesday, November 11, 2015, at 7:00 pm at the Municipal office. 11. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 8:20 pm. Chairman Bev Hickey Secretary Lynn Acre MUSEUMS BAYHAM Minutes of October 14, 2015 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt Schafer, Susan Start, Albert White, Ron Bradfield, Kimberly Legg. Regrets: Ray Maddox 1. CALL TO ORDER: Chairman called the meeting to order at 7:05 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. ANNOUNCEMENTS: Chairman Bev asked if we'd like printed agenda packages in future, along with our emailed copies. Members advised that just the agenda page & the minutes needed to be printed and NOT the additional supportive info. 4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the minutes of the September 9, 2015 meeting be approved. Motion Carried. 5. CORRESPONDENCE: a)Action Required: *London Spring Home & Garden Show: April 15-17, 2015. $825 for 10' X 10' space. It was decided not to attend this event. *Ontario Museum Association: invitation to participate in Culture Talks website. It was decided not to submit comments. * Email from Rosalind Brenneman —Beach Canal Lighthouse Group of Hamilton & Burlington—asking for a committee member to speak at their meeting Sunday November 8, 2015 at 2 pm at the Burlington Library. Chuck Buchanan and Ron Bradfield agreed to prepare a slideshow presentation. C.Buchanan and B.Hickey will attend the meeting. 6. UNFINISHED BUSINESS: a) New Cover for Life Boat: B.Hickey has picked up a new blue lifeboat cover from Hornsby Canvas. The invoice of$289.00 + HST will be mailed to the municipality. b) Larry Lamb Donation of Edison Books: It was decided to defer a decision regarding these books until archivist Brian Masschaele had made comments. 7. NEW BUSINESS: a) Possible New Board Members: After a healthy discussion regarding new members, it was decided that B.Hickey would seek advice from CAO confirming new membership process and qualifications. Museums Bayham Minutes October 14, 2015 -2- NEW BUSINESS (Continued) b) Change to Road Signs: It was suggested that since the closure of the Edison Museum, perhaps the signage within the municipality should be altered. (also with the Wind Interpretive Centre signage.) B.Hickey agreed to discuss this issue with the CAO. 8. FINANCES (Budget): a) 2016/2017 Draft Budget: Members reviewed and received the approved draft budget, as amended at our Sept. meeting. b) Rental Budget: In hindsight, it was noticed that our approved draft budget did not include monies for the rental for a temporary display of the Edison Museum. It was moved by C.Buchanan and seconded by M.Schafer that $2400 ($600 X 4 months) be inserted into the 2016 draft budget for rental of space for the Edison Museum display. Motion Carried. c) London Boat Show balance due: B.Hickey reported that the entire registration fee has been paid for this February 2016 Show. d) Budget Discussions by Council: Committee members respectfully request to be informed when Council plans to discuss the Museums Bayham budget so that they may plan to attend. 9. OTHER BUSINESS: a) Edison Fundraiser Dinner Update: L.Acre reported that tickets are now available from herself, Albert White & Matt Schafer. They are $20 each. b) Aylmer Express articles: Chairman B.Hickey passed around a copy of the article & photos included in the September 30th article. 10. NEXT MEETING: Wednesday, November 11, 2015, at 7:00 pm at the Municipal office. 11. ADJOURNMENT: It was Moved by R.Bradfield that the meeting be adjourned at 8:20 pm. 1 61 /41/(,(Cha man ev I-Iickev Secretary/ L)no Acre