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Home My WebLink AboutOctober 15, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, October 15, 2015 7:00 p.m. 6:00 p.m. - In Camera 6:30 p.m. - Committee of Adjustment -O'Connor 7:30 p.m. - Public Meeting - Planning (Zoning) - Berke! Holdings Council recessed at 7:32 p.m. for the Public Meeting and reconvened at 7:50 p.m. Council recessed at 8:13 p.m. for a short break and reconvened at 8:16 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, October 15, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Councillor Wayne Casier was absent. Deputy Clerk/Planning Coordinator Margaret Underhill, Chief Building Official/Drainage Superintendent Bill Knifton and Treasurer Lorne James were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held October 1, 2015 Capital Budget meeting held October 6, 2015 Page 1 of 8 Council Minutes October 15, 2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the regular meeting of Council held October 1 and the capital budget meeting held October 6, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report BL-04/15 by Randy White, Fire Chief/By-law Officer re Prohibited Animal By- law Exemption Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report BL-04/15 re Prohibited Animal By-law Exemption be received for information; AND THAT Council grants an exemption to the Prohibited Animal By-Law for Marisa Zilli to keep the species Patagonian Cavy as part of her business and educational work. CARRIED 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of passing of Zoning By-Law Z643-2015 (Ringland) Notice of passing of Zoning By-Law Z644-2015 (Thompson/Sykes) (b) Notice of a Public Meeting concerning a proposed Minor Variance in the Municipality Page 2 of 8 Council Minutes October 15, 2015 of Bayham re O'Connor Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1(a) - 10.1.1(b) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-64/15 by Bill Knifton, Chief Building Official/Drainage Superintendent re 3rd Quarter Report Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Staff Report DS-64/15 regarding the activities of the Building Services & Drainage Department for the third quarter of 2015 be received for information. CARRIED (b) Report DS-66/15 by Bill Knifton, Chief Building Official/Drainage Superintendent re Stewart Drain No. 1 Award Contract Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-66/15 re Stewart Drain No. 1 Award Contract be received: THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Stewart Drain No. 1, as submitted by Froese Excavating Ltd., in the amount of$32,959.24 (excluding HST), for the tile portion of the drain with work to commence on or after November 30, 2015 and be completed on or before December 7, 2015 THAT council accept the tender for provision of drainage works set out in the Form of Tender for the Stewart Drain No. 1, as submitted by Extreme Drilling Inc., in the amount of$11,500.00 (excluding HST), for the directional drilling portion of the drain with work to commence on or after October 19, 2015 and be completed on or before December 1, 2015 AND THAT By-Law 2015-109 authorizing the execution of contract documents with Froese Excavating Ltd. be presented to Council for enactment Page 3 of 8 Council Minutes October 15, 2015 AND THAT By-Law 2015-110 authorizing the execution of contract documents with Extreme Drilling Inc. be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Ontario 211 Services re Annual Report 2014—2015 (b) Ministry of Citizenship, Immigration and International Trade re June Callwood Outstanding Achievement Award for Voluntarism in Ontario (c) Ministry of Tourism, Culture and Sport re Provincial Cultural Strategy- Province Wide Consultations- Culture Talks (d) Stewardship Ontario re Industry funding for Municipal Blue Box Recycling for the first quarter of the 2015 Program Year (e) Elgin County re 2016 Policing Costs Billing Statement (f) Meeting Invitation re Ontario Age-Friendly Communities Defining Local Principles October 22 (g) MSC October 2015 E-Letter and Correspondence (h) Ontario Energy Board Notice to customers of Union Gas Limited Union Gas re 2016 Rates Application (i) Municipality of Greenstone re Resolution Bill 100 Supporting Ontario Trails Act (j) Spark Ontario re Inspiration Starts Here (k) Bayham - Edison Museum re Dinner Night Poster Let's Go Hawaiian Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1(a) - 11.1.1(k) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report TR-18/15 by Lorne James, Treasurer re 2015 Q3 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer Page 4 of 8 Council Minutes October 15, 2015 THAT Staff Report TR-18/15 re 2015 Q3 Variance Report be received for information. CARRIED (b) Report CAO-74/15 by Paul Shipway, CAO re Corinth Pavilion Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CA0-74/15 re Corinth Pavilion be received for information; AND THAT Staff be directed to tender for the construction of the Corinth Pavilion with funds to come from the Parkland Reserve Account; AND THAT the Corinth Recreation Committee be provided with a 'letter of thanks' for their efforts and dedication in seeing the project through to completion. CARRIED Council recessed for the Public Meeting at 7:32 p.m. and reconvened at 7:50 p.m. (c) Report CAO-76/15 by Paul Shipway, CAO re Animal Control Services—Animal Control By-Law Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-76/15 re Animal Control Services-Animal Control By-law, as amended, be received for information; AND THAT the proposed By-law be amended to allow only dogs on the beach between November 1 through May 1; AND THAT staff be directed to bring forward an Animal Control By-law for Council consideration; AND THAT staff be directed to post an RFP for Animal Control Services in accordance with Appendix 'C'. CARRIED (d) Report CAO-81/15 by Paul Shipway, CAO re Vienna Community Cente Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-81/15 re Vienna Community Centre be received for information; Page 5 of 8 Council Minutes October 15, 2015 AND THAT staff be directed to request Grassmere complete the loading dock work for$5,000; AND THAT if Grassmere refuses, staff be directed to complete the work up to a maximum of$5,000. CARRIED (e) Report CAO-82/15 by Paul Shipway, CAO re Ridgetown College Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report CAO-82/15 re Ridgetown College be received for information; AND THAT Council direct staff to charge the resident rental rate of$200 per use. CARRIED 12. BY-LAWS (a) By-Law 2015-109 Being a By-law to authorize the Mayor and Clerk to execute an agreement with Froese Excavating Inc. for the provision of drainage works for the Stewart Drain No. 1 (b) By-Law 2015-110 Being a By-law to authorize the Mayor and Clerk to execute an agreement with Extreme Drilling Inc. for the provision of drainage works for the Stewart Municipal Drain No. 1 (c) By-Law 2015-111 Being a By-law to stop up and close part of the unopened road allowance in the Hamlet of Eden Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT By-laws 2015-109, 2015-110 and 2015-111 be read a first, second and third time and finally passed. CARRIED Council recessed for a short break at 8:13 p.m. and reconvened at 8:16 p.m. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS Page 6 of 8 Council Minutes October 15, 2015 (a) In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 6:00 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED (b) Closed Session regarding • a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre). (c) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 6:32 p.m. CARRIED (d) In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:18 p.m. to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • litigation or potential litigation, including communications necessary for that purpose. CARRIED (e) Closed Session regarding • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Guysboro Cemetery); • litigation or potential litigation, including communications necessary for that purpose (Project Ojibwa); Page 7 of 8 Council Minutes October 15, 2015 • advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Asset Liability- Boundary Road Agreement); • advice that is subject to solicitor-client privilege, including communication necessary for that purpose (Edison Museum). (f) Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Committee of the Whole to now rise from the "In Camera" session at 9:20 p.m. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-112 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-law 2015-112 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 9:22 p.m. CARRIED M YOR CLE'K Page 8 of 8