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HomeMy WebLinkAbout03/11/2015 - Museums Bayham MUSEUMS BAYHAM Minutes of March 11, 2015 Meeting Bayham Municipal Office, Straffordville, Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt &Anna Schafer, Ray Maddox, Kimberly Legg, Susan Start, Albert White. Regrets: Ron Bradfield Absent: Council rep 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm and welcomed back all members who had been away on vacation. 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Maddox and seconded by C. Buchanan, that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by C. Buchanan and seconded by Matt Schafer that the minutes of the February, 11, 2015 meeting be approved as presented. Motion Carried. 5. CORRESPONDENCE: a) Letter from Mario Davidson, of Michigan, looking for information regarding her husband's great grandfather who lived in Port Burwell during the 1870's. b) Email from Trudy Pricket, of California, a relative of Mahlon Burwell, seeking the location of his burial site as she intends to visit the area. c) Email from Ontario Ministry of Citizenship, Immigration & Inter. Trade informing us of offer for free paints from Delux Paints. It was moved by R.Maddox and seconded by L.Acre that we investigate this offer for free paint, and if we qualify to order paint for both the Scientific Buoy at the Marine Museum and the Beef Hoist at the Edison Museum. Motion Carried. The chairman will obtain paint chips from the existing artefacts to ensure a close colour match. 6. MATTERS OUT OF THE MINUTES a) Wheel House Update: A.White will meet with the "mover" to discuss transporting the wheelhouse to Port Burwell. Media coverage will be sought. Promotional brochures will be updated to include donation slips. -2- b) Elgin Museum Partners: C. Buchanan reported that on February 20, 2015 he and Bev Hickey attended the County Building to hear presentations on what other Elgin Museums were planning. For example, placing exhibits on wheeled pallets allows for ease of arranging displays. Also a 3D computer program exists so museum staff can virtually experiment with the arrangement of their specific artefacts prior to actually moving them. It was noted that the OMA is now the sole entity for assisting Ontario museums and therefore membership to the OMA was strongly encouraged. It was moved by S.Start and seconded by R.Maddox that we check with L.Millard to see if we're current members of OMA, and if not, then we recommend that we join. Motion Carried. The annual membership costs $100. C.Buchanan also noted that Elgin County's Tourism Dep't will print high quality brochures for Elgin museums if we send them the layout for the brochures. c)H.M.C.S. Star Tour of Marine Museum: The tour scheduled for Tues. Feb. 17, 2015 by a naval group of 25- 30 people was cancelled due to unforeseen circumstances. They hope to reschedule. d) London Boat Show: Bev Hickey and Chuck Buchanan loaded, transported and set up the artefacts & information in a display in London. They also dismantled the display and transported the artefacts back to the museum afterwards. The chairman thanked those who attended to work at the display; Ron & Bonnie Bradfield, Ray Maddox, Kim Legg, Bob & Etoile Graham, Dorothy & Chuck Buchanan. There was a lot of interest in our exhibit and about the Wheelhouse Project. Donations received for the project totalled $47. K.Legg reported that the St.Thomas Power Squadron requested some brochures to distribute at their spring event. e) Doors Open 2015: This year the event will take place on July 11 from 10 am till 4 pm which means that summer student staff will be available. Advertising is going ahead, which includes both the Marine Museum & Lighthouse and Edison Museum. J) Edison Fest Up-date: The Edison Fest organizing committee met March 10 to continue planning. Some new competitions are planned for the local school children this year. In addition to the popular singing competition, students will be invited to submit written and illustrated reports regarding Thomas Alva Edison, his life, his inventions and his contribution to society. It was noted that if the Edison Museum remains closed during Edison Fest, then the committee plans to prepare a static display of artefacts in the park. g) EON Report: C.Buchanan reported that he was re-elected as EON treasurer for another 2-year term. -3- NEW BUSINESS: a) Hamilton Boat & Fishing Show 2016: Bill Phillips, the organizer of the London Boat Show has invited us to attend next year's show in Hamilton sometime in March 2016. We are offered the same low admission price as for London. It was hoped that committee members who usually travel during January and February may be able to participate in a March event. This led to a discussion on traveling expenses for the volunteers. It was agreed that it was appropriate for volunteers to submit mileage expenses for such promotional endeavours, especially those who transport artefacts. Our budget currently includes $100 for travel expenses. A.White suggested that our 2016 budget should increase this amount to $300 to allow us to promote the museums at more distant shows. b) 175'Anniversary Celebration of Lighthouse: This celebration is scheduled for Canada Day July 1, 2015 since the crowds and dignitaries will already be in attendance. S.Start passed around several posters that had been created by Jim Tone to promote local tourism features. The committee approved the design for the lighthouse anniversary celebration. It was agreed that the appropriate lead organization for this celebration would be Museums Bayham in collaboration with the Port Burwell Historical Society, the Bayham Historical Society, the Port Burwell Polestars and the Port Burwell Public School. c) Hercules Boat Model Loan: In the past, Museums Bayham has borrowed the Hercules Boat model from Walter Stansell for a 2-year term. Now it is once again being offered to us for a similar arrangement. It was moved by C.Buchanan and seconded by R.Maddox that we seek to borrow the Hercules Boat Model, according to our standard loan agreement, if the boat is still available. Motion Carried. d) Public Meeting March23, 2015: The condition of the Edison Museum and future plans for the building will be fully disclosed at this meeting. e) Summer Students: Clerk L.Millard is taking the lead on the hiring of summer students. Pending the future of the Edison Museum, it is not known how many students to apply for. S.Start suggested that summer student staff be assigned the task of creating a facebook webpage for the museums and to write a weekly "blog" about a specific artefact or attraction using a free site called "word press". J) New Committee Member: It was noted that Kimberley Legg has attended 3 meetings and has participated in the London Boat Show and that she desires to become a full member of this committee. It was moved by L.Acre and seconded by A.White that we recommend to Council that Kimberley Legg be appointed to the Museums Bayham committee as a full member. Motion Carried. -4- 9. NEXT MEETING: Wednesday, April 8, 2015, at 7:00 pm Municipal office. 10. ADJOURNMENT: Moved by Matt Schaffer that the meeting be adjourned at 8:56 pm. Motion Carried. Chairman Bev Hickey Secretary Lynn Acre MUSEUMS BAYHAM Minutes of March 11, 2015 Meeting Bayham Municipal Office, Straffordville,Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Matt& Anna Schafer, Ray Maddox, Kimberly Legg, Susan Start, Albert White. Regrets: Ron Bradfield Absent: Council rep 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm and welcomed back all members who had been away on vacation. 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Maddox and seconded by C. Buchanan, that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by C. Buchanan and seconded by Matt Schafer that the minutes of the February, 11, 2015 meeting be approved as presented. Motion Carried. 5. CORRESPONDENCE: a) Letter from Marlo Davidson, of Michigan, looking for information regarding her husband's great grandfather who lived in Port Burwell during the 1870's. b) Email from Trudy Pricket, of California, a relative of Mahlon Burwell, seeking the location of his burial site as she intends to visit the area. c) Email from Ontario Ministry of Citizenship, Immigration & Inter. Trade informing us of offer for free paints from Delux Paints. It was moved by R.Maddox and seconded by L.Acre that we investigate this offer for free paint, and if we qualify to order paint for both the Scientific Buoy at the Marine Museum and the Beef Hoist at the Edison Museum. Motion Carried. The chairman will obtain paint chips from the existing artefacts to ensure a close colour match. 6. MATTERS OUT OF THE MINUTES a) Wheel House Update: A.White will meet with the "mover" to discuss transporting the wheelhouse to Port Burwell. Media coverage will be sought. Promotional brochures will be updated to include donation slips. -2- b) Elgin Museum Partners: C. Buchanan reported that on February 20, 2015 he and Bev Hickey attended the County Building to hear presentations on what other Elgin Museums were planning. For example, placing exhibits on wheeled pallets allows for ease of arranging displays. Also a 3D computer program exists so museum staff can virtually experiment with the arrangement of their specific artefacts prior to actually moving them. It was noted that the OMA is now the sole entity for assisting Ontario museums and therefore membership to the OMA was strongly encouraged. It was moved by S.Start and seconded by R.Maddox that we check with L.Millard to see if we're current members of OMA, and if not, then we recommend that we join. Motion Carried. The annual membership costs $100. C.Buchanan also noted that Elgin County's Tourism Dep't will print high quality brochures for Elgin museums if we send them the layout for the brochures. c) H.M.C.S. Star Tour of Marine Museum: The tour scheduled for Tues. Feb. 17, 2015 by a naval group of 25- 30 people was cancelled due to unforeseen circumstances. They hope to reschedule. d) London Boat Show: Bev Hickey and Chuck Buchanan loaded, transported and set up the artefacts & information in a display in London. They also dismantled the display and transported the artefacts back to the museum afterwards. The chairman thanked those who attended to work at the display; Ron & Bonnie Bradfield, Ray Maddox, Kim Legg, Bob & Etoile Graham, Dorothy & Chuck Buchanan. There was a lot of interest in our exhibit and about the Wheelhouse Project. Donations received for the project totalled $47. K.Legg reported that the St.Thomas Power Squadron requested some brochures to distribute at their spring event. e) Doors Open 2015: This year the event will take place on July 11 from 10 am till 4 pm which means that summer student staff will be available. Advertising is going ahead, which includes both the Marine Museum & Lighthouse and Edison Museum. f) Edison Fest Up-date: The Edison Fest organizing committee met March 10 to continue planning. Some new competitions are planned for the local school children this year. In addition to the popular singing competition, students will be invited to submit written and illustrated reports regarding Thomas Alva Edison, his life, his inventions and his contribution to society. It was noted that if the Edison Museum remains closed during Edison Fest, then the committee plans to prepare a static display of artefacts in the park. g) EON Report: C.Buchanan reported that he was re-elected as EON treasurer for another 2-year term. -3- NEW BUSINESS: a) Hamilton Boat & Fishing Show 2016: Bill Phillips, the organizer of the London Boat Show has invited us to attend next year's show in Hamilton sometime in March 2016. We are offered the same low admission price as for London. It was hoped that committee members who usually travel during January and February may be able to participate in a March event. This led to a discussion on traveling expenses for the volunteers. It was agreed that it was appropriate for volunteers to submit mileage expenses for such promotional endeavours, especially those who transport artefacts. Our budget currently includes $100 for travel expenses. A.White suggested that our 2016 budget should increase this amount to $300 to allow us to promote the museums at more distant shows. b) 175`''Anniversary Celebration of Lighthouse: This celebration is scheduled for Canada Day July 1, 2015 since the crowds and dignitaries will already be in attendance. S.Start passed around several posters that had been created by Jim Tone to promote local tourism features. The committee approved the design for the lighthouse anniversary celebration. It was agreed that the appropriate lead organization for this celebration would be Museums Bayham in collaboration with the Port Burwell Historical Society, the Bayham Historical Society, the Port Burwell Polestars and the Port Burwell Public School. c) Hercules Boat Model Loan: In the past, Museums Bayham has borrowed the Hercules Boat model from Walter Stansell for a 2-year term. Now it is once again being offered to us for a similar arrangement. It was moved by C.Buchanan and seconded by R.Maddox that we seek to borrow the Hercules Boat Model, according to our standard loan agreement, if the boat is still available. Motion Carried. d) Public Meeting March23, 2015: The condition of the Edison Museum and future plans for the building will be fully disclosed at this meeting. e) Summer Students: Clerk L.Millard is taking the lead on the hiring of summer students. Pending the future of the Edison Museum, it is not known how many students to apply for. S.Start suggested that summer student staff be assigned the task of creating a facebook webpage for the museums and to write a weekly "blog" about a specific artefact or attraction using a free site called "word press". f) New Committee Member: It was noted that Kimberley Legg has attended 3 meetings and has participated in the London Boat Show and that she desires to become a full member of this committee. It was moved by L.Acre and seconded by A.White that we recommend to Council that Kimberley Legg be appointed to the Museums Bayham committee as a full member. Motion Carried. -4- 9. NEXT MEETING: Wednesday, April 8, 2015, at 7:00 pm Municipal office. 10. ADJOURNMENT: Moved by Matt Schaffer that the meeting be adjourned at 8:56 pm. Motion Carried. 'A /. Chairman Bev Hickey Secre aryyf ynn Acre f