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Home My WebLink AboutMay 20, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 20, 2021 7:00 p.m. 6:30 p.m. Committee of Adjustment A. David and Deborah Andrews B. Brandon and Jennifer Dyck C. Bernhard and Maria Giesbrecht 7:30 p.m. Public Planning Meeting A. Dan Froese Farms Inc. B. George and Susie Guenther PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DANFROESE SUSAN CHILCOTT CAOICLERK THOMAS THAYER DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNEJAMES FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Froese declared pecuniary interest in Item 10.1.1-A as the application deals with his lands. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the May 20, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council Councillor C. Valerie Donnell x NO 2021 Council Minutes Councillor Dan Froese Councillor Susan Chilcott _ Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw CARRIED 4. ANNOUNCEMENTS May 20, 2021 Mayor Ketchabaw noted that although certain restrictions are being lifted the Province is still under a Stay -At -Home Order. He asked that everyone use common sense, continue to mask and not to gather in large groups. He wished all a safe and enjoyable long weekend. 5. DELEGATIONS A. Rob Foster from Graham Scott Enns re 2020 Financial Statements Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council of The Corporation of the Municipality of Bayham approve the 2020 Financial Statements; AND THAT staff be directed to post the final approved 2020 Financial Statements on the website; AND THAT the Mayor be authorized to sign the 2020 Audit Findings Letter; AND THAT the CAOICIerk and Treasurer be directed to sign the 2020 Management Representation Letter. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) B. Council Meeting held May 6, 2021 Moved by: Deputy Mayor Weisler Seconded by: Councilor Chilcott THAT the minutes of the Council Meeting held May 6, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 2021 Council Minutes 8.1.2 Requiring Action 8.2 Reports to Council May 20, 2021 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-03/21 by Harry Baranik, Fire ChiefjBy-law Enforcement Officer re 2020 Annual Fire and Emergency Services Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report FR-03/21 re 2020 Annual Fire and Emergency Services be received for information. CARRIED Council recessed for the Public Meeting at 7:35 p.m. and reconvened at 7:44 p.m. B. Report BL-03/21 by Harry Baranik, Fire ChieflBy-law Enforcement Officer re 2020 Annual By-law Summary Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report BL-03/21 re 2020 Annual By-law Summary be received for information. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment — Dan Froese Farms Inc., 7462 Plank Road B. Notice of Public Meeting re Proposed Zoning By-law Amendment — George and Susie Guenther, 53768 Heritage Line, Richmond C. Notice of Public Meeting re Proposed Minor Variance — David and Deborah Andrews, 55868 Second Street, Straffordville D. Notice of Public Meeting re Proposed Minor Variance — Brandon and Jennifer Dyck, 9233 Richmond Road, Richmond 3 2021 Council Minutes May 20, 2021 C. Notice of Public meeting re Proposed Minor Variance — Bernhard and Maria Giesbrecht, 10580 Culloden Road, North Hall F. Notice of Committee of Adjustment Decision Minor Variance A-07/21 Jacquelin Ditchfield, 2 Elizabeth Street, Port Burwell Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT correspondence item 10.1.1-A - 10.1.1-F be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-32/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — Harms Zoning By-law No. Z726-2021 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-32/21 regarding the Harms rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 6, 2021 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Timothy and Samantha Harms identified as Concession STIR Lot 124 from Agricultural (Al) to site -specific Agricultural (A1-35) Zone to permit a maximum of three supplementary farm dwellings in the form of two mobile trailers and one permanent building to accommodate a maximum of eighteen (18) seasonal farm labourers; AND THAT Zoning By-law Z726-2021 and By-law 2021-033 be presented to Council for enactment. l 9 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information 2021 Council Minutes May 20, 2021 A. Karen Vecchio, MPP Elgin -Middlesex -London, Municipality of Calvin, Municipality of Grey Highlands, City of Barrie and Township of Burpee and Mills re 988 crisis line initiative B. Town of Amherstburg re Planning Act Guidelines C. Municipality of Leamington and Municipality of Chatham Kent re Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) D. Township of Georgian Bay re road management action on invasive phragmites E. Long Point Region Board of Directors minutes of virtual meeting held April 7, 2021 F. Bayham's Garbage Busters re Correspondence to Report PS-05/21 from the May 6, 2021 Council meeting Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT correspondence item 11.1.1-B — 11.1.1-F be received for information; AND THAT Item 11.1.1-A be deferred until the June 3, 2021 Council meeting. CARRIED 11.1.2 Requiring Action A. Bayham's Garbage Busters re Bag Tags for Volunteers Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT correspondence from Bayham's Garbage Busters re Bag Tags for Volunteers be received for information. B. Bayham's Garbage Busters re Recording and Uploading Council Meeting Videos Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence from Bayham's Garbage Busters re Recording and Uploading Council Meeting Videos be received for information; AND THAT Staff investigate the viability of livestreaming in Council chambers, including associated costs and costs required to meet AODA requirements; AND THAT such costs be included in 2022 budget deliberations. CARRIED 2021 Council Minutes 11.2 Reports to Council 12. BY-LAWS May 20, 2021 A. By-law No. Z726-2021 Being a by-law to further amend By-law No. Z456-2003 — Harms (This by-law follows the recommendation in Report DS-32121 by Margaret Underhill, Deputy Clerkl Planning Coordinator during the regular meeting of May 20, 2021) b By -Law No. 2021-033 Being a by-law to authorize the execution of a Development Agreement between Timothy and Samantha Harms and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-32121 by Margaret Underhill, Deputy Clerkj Planning Coordinator during the regular meeting of May 20, 2021) Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT By-law No. Z726-2021 and By-law No. 2021-033 be read a first, second and third time and finally passed. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 8:40 p.m. to discuss: litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board A. Confidential item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Drainage) 14.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the Council do now rise from the "In Camera" session at 8:50 pm and report on Closed Session Item A. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Drainage) 2021 Council Minutes May 20, 2021 Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Confidential Report CAO-09/21 re Litigation or Potential Litigation affecting the Municipality (Drainage) be received for information. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-035 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councilor Chilcott THAT Confirming By -Law No. 2021-035 be read a first, second and third time and finally passed. CN_1V' 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:53 p.m. CARRIED 091V 7