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Home My WebLink AboutOctober 01, 2015 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, October 1, 2015 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, October 1, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA (a) Report CAO -79/15 by Paul Shipway. CAO re Creek Road - Edison Drive added as Item 11.2(b) 4. ANNOUNCEMENTS None. 5. DELEGATIONS (a) 7:05 p.m. - Matt Schafer re Straffordville Community Centre Matt Schafer provided comments regarding the potential sale of the Straffordville Community Centre. Mr. Schafer queried whether there was or was not mould in the building and if so what was done. Mr. Schafer commented on the timing of receipt of the proposal to purchase in relation to the facilities report and activities that followed as well as the amount of funding which would actually be required. Mr. Schafer questioned the parking lot mutual agreement and the potential use of the building if expanded. He suggested other Bayham properties that may be sold with the potential to generate future tax revenue. He mentioned that a potential use for the Straffordville property may include a purpose to benefit senior citizens. Page 1 of 8 Council Minutes October 01, 2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the presentation by Matt Schafer re Straffordville Community Centre be received for information. CARRIED (b) 7:15 p.m. - Marni Wolfe re Straffordville Community Centre Marni Wolfe presented information on behalf of residents not in favour of the decision to surplus and sell the Straffordville Community Centre who felt the decision was made in haste, without sufficient time provided for comment and was not a true representation of the citizens. Ms. Wolfe advised 577 residents signed a petition in support of keeping the facility public as compared to the invitation to submit correspondence whereby 63 letters were received. Ms. Wolfe went on to advise that a number of residents were unaware of the actions taken by Council in regard to the property as well as the reasons to declare it surplus. She went on to note benefits of the property remaining as a community centre, provided alternative suggestions and requested Council reconsider. The petition was provided to the Clerk. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the presentation by Marni Wolfe re Straffordville Community Centre be received for information. CARRIED ADOPTION OF MINUTES OF PREVIOUS MEETINGS) (a) Regular meeting of Council held September 17, 2015 Public meeting held September 17, 2015 (Zoning Ringland) Public meeting held September 17, 2015 (Zoning Thompson/Sykes) Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the Regular meeting of Council held September 17, 2015, the Ringland public meeting held September 17, 2015 and the Thompson / Sykes public meeting held September 17, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT Page 2 of 8 Council Minutes October 01, 2015 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of Public Meeting re Proposed Zoning By -Law Amendment (Berkel Holdings) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence item 10.1.1(a) be received for information. CARRIED 1.2 REQUIRING ACTION REPORTS TO COUNCIL (a) Report DS -62/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Ringland Rezoning Application No public comments received. Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS -62/15 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by William and Jacqueline Ringland, described as Concession 5 Part Lots 13 & 14 from Agriculture (Al) to site-specific Special Agriculture (A2-11) on the retained lands and from Agriculture (Al) to site- specific Rural Residential (RR -27) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z643-2015 be presented to Council for enactment. CARRIED Page 3 of 8 Council Minutes October 01, 2015 (b) Report DS -63/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Thompson/Sykes Rezoning Application No public comments received. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS -63/15 be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Robert Thompson and Donna Sykes, described as Concession 4 Part Lot 14 from Agriculture (AI -A) to site-specific Special Agriculture (A2-12) on the retained lands and from Agriculture (Al) to Rural Residential (RR) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z644-2015 be presented to Council for enactment. WN'T"'T"TRED 11. FINANCE AND ADMINISTRATION CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Straffordville Evangelical Mennonite Church re Letter of Intent (b) Ontario Aggregate Resources Corporation re Licence Fee Disbursement under the Aggregate Resources Act (c) Museums Bayham minutes of meeting held September 9, 2015 (d) Joint Cemetery Board minutes of meeting held August 25, 2015 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1(a) - 11.1.1(d) be received for information. CARRIED 1.2 REQUIRING ACTION (a) Kirsty Moore Administrative Services Clerk for IPM Corn and Soybeans Course request for reduced fee to rent Vienna Community Centre Page 4 of 8 Council Minutes Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick October 01, 2015 THAT the email correspondence dated September 24/15 from Kirsty Moore, University of Guelph, Ridgetown Campus requesting a reduced rate for use of the Vienna Community Centre for courses held between 7:45 a.m. and 5:30 p.m. to be scheduled in 2016 be deferred to October 15, 2015 pending receipt of further information. CARRIED 2. REPORTS TO COUNCIL (a) Report CAO -78/15 by Paul Shipway, CAO re Great Lakes Guardian Coin ill unity Fund Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report CAO -78/15 re Great Lakes Guardian Community Fund be received for information; AND THAT Council support an application to the Great Lakes Guardian Community Fund as outlined within Report CAO -78/15 as amended to naturalize only areas east of the creek and west of the municipal drain. CARRIED (b) Report CAO -79/15 by Paul Shipway, CAO re Creek Road - Edison Drive Moved by: Councillor Ketchabaw Seconded by: Councillor Casier. THAT Report CAO -79/15 re Creek Road — Edison Drive be received for information; AND THAT Council direct staff to complete registration of By-law No. 2002-064; AND THAT Council direct staff to bring forward a by-law to assume lands and declare a portion of Creek Road a public highway. CARRIED Page 5 of 8 Council Minutes 12. BY-LAWS October 01, 2015 (a) By -Law Z643-2015 Being a By-law to further amend By-law Z456-2003 (Ringland) (b) By -Law Z644-2015 Being a By-law to further amend By-law Z456-2003 (Thompson/Sykes) (c) By -Law 2015-105 Being a By -Law to further amend By-law 2003-098 to authorize the transfer of a road use agreement Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-laws Z643-2015, Z644-2015 and 2015-105 be read a first, second and third time and finally passed. CARRIED (d) By -Law 2015-106 Being a By-law to authorize the sale of lands owned by the Municipality of Bayham Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-law 2015-106 be deferred to the November 5th meeting. A Recorded Vote was requested by Mayor Ens IN FAVOUR OPPOSED Councillor Breyer X Councillor Casier X Councillor Ketchabaw X Deputy Mayor Southwick X Mayor Ens X Motion Carried on a vote of 3 to 2 in favour 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) In Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick Page 6 of 8 Council Minutes October 01, 2015 THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:40 p.m, to discuss: • the security of the property of the municipality or local board; • a proposed or pending acquisition or disposition of land by the municipality or local board; • personal matters about an identifiable individual, including municipal or local board employees; • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED (b) Closed session regarding • the security of the property of the municipality or local board and proposed or pending acquisition or disposition of land by the municipality or local board (Edison Museum); • a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre); • personal matters about an identifiable individual, including municipal or local board employees (Public Works Staffing Structure); • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ojibwa). (c) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 9:42 p.m. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By -Law 2015-107 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT confirming By-law 2015-107 be read a first, second and third time and finally passed. CARRIED Page 7 of 8 Council Minutes 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 9:43 p.m. CARRIED A G , MAWOR CL K October 01, 2015 Page 8 of 8