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Home My WebLink AboutApril 15, 2021 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 15, 2021 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAOICLERK DEPUTY CLERK DEPUTY CLERKIPLANNING COORDINATOR CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT TREASURER FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER MANAGER OF PUBLIC WORKS CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT THOMAS THAYER BRENDA GIBBONS MARGARET UNDERHILL BILL KNIFTON LORNE JAMES HARRY BARANIK STEVE ADAMS DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3, REVIEW OF ITEMS NOT LISTED ON AGENDA A. PROCEDURAL MOTION Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Section 6.15.1(K) of the Municipality of Bayham Procedural By- law be suspended for the duration of the April 15, 2021 Meeting of Council due to the functional abilities of the electronic meeting platform. A recorded vote was held on the Procedural Motion: Member of Council Councillor C. Valerie Donnell Councillor Dan Froese Councillor Susan Chilcott Deputy Mayor Rainey Weisler Mayor Ed Ketchabaw YES CARRIED NO 2021 Council Minutes 4. ANNOUNCEMENTS April 15, 2021 A. Councillor Donnell advised that an announcement which will affect the Municipality of Bayham is being issued at 10:00 a.m. Friday, April 16, 2021 by MPP Jeff Yurek. 5. DELEGATIONS A. Mayor Sally Martyn, Chair - Elgin Group Police Services Board and Julie Gonyou, Secretary -Administrator— Elgin Group Police Services Board re Ontario Provincial Police Board Composition Review Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Elgin Group Police Services Board presentation be received for information; AND THAT the Council of the Municipality of Bayham endorses the status quo of a five (5) member composition for the Elgin Police Services Board; AND THAT the Council of the Municipality of Bayham supports Elgin County in making the appropriate application to the Ministry. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Council Meeting held April 1, 2021 Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the minutes of the Council Meeting held April 1, 2021 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council A. Report RC-01/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re RED Grant — Quality of Place Community Banner Program Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler 2 2021 Council Minutes April 15, 2021 THAT Report RC-01/21 re RED Grant - Quality of Place Community Banner Program be received for information. CARRIED 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/21 by Harry Baranik, Fire ChieflBy-Law Enforcement Officer re Amendment to By -Law 2015-070 — Prohibited Animal By -Law Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report BL-01/21 re Amendment to By-law 2015-070 — Prohibited Animal By-law be received for information; AND THAT the appropriate by-law be brought forward for Council's consideration. CARRIED B. Report FR-02/21 by Harry Baranik, Fire ChieflBy-Law Enforcement Officer re New Fire and Emergency Services Logo Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report FR-02/21 re New Fire and Emergency Services Logo be received for information; AND THAT Council approves the use the new Municipality of Bayham Fire and Emergency Services logo. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision re Minor Variance A-05/21 Franz & Helena Guenther, 9499 Plank Road, Straffordville B. Notice of Committee of Adjustment Decision re Minor Variance A06/21 Fred & Judy Froese, 55974 Light Line, Vienna 3 2021 Council Minutes April 15, 2021 C. Notice of Passing of Zoning By-law Z724-2021 Mark & Rosmarie McCord, 56813 Light Line, Vienna D. Notice of Passing of Zoning By-law Z725-2021 Dorothy Emerson, 55233 Light Line, Vienna Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence items 10.1.1-A - 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-24/21 by Bill Knifton, Chief Building Officiall Drainage Superintendent re 15t Quarter Report Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-24/21 re the 15t Quarter Report be received for information. CARRIED B. Report DS-25/21 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E28-21 Hildebrandt Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-25/21 re Consent Application E28-21 for John Hildebrandt be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E28-21 be granted subject to the following conditions: 1. Digital copy of the final survey provided to the municipality 2. Planning Report fee payable to the municipality 3. Installation of a private well with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 4. Municipal lot assessment for soil evaluation (septic) 5. Grading Plan 6. Municipal Drain Connection — legal outlet for drainage (Drainage Act petition) 7. Purchase civic number signage for the severed lot 8. Parkland Dedication Fee payable to the municipality 9. Confirmation of available County road access CARRIED 2021 Council Minutes April 15, 2021 Deputy Mayor Weisler lost internet connection and was absent for a portion of the meeting. 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Kitchener re Planning Act Timelines B. Town of Orangeville re Schedule 3 Bill 257 C. Town of Caledon re Support for 988, a 3-Digit Suicide and Crisis Prevention Hotline D. Town of Caledon re Ontario Fire College Closure E. Town of Amherstburg re Amendments to the Agricultural Tile Drainage Installation Act F. Town of Amherstburg re Support for Universal Paid Sick Days in Ontario G. Township of Lake of the Bays re Colour Coded Capacity Limits H. Township of Zorra re Joint and Several Liability I. Long Point Region Source Protection Authority minutes of meeting held December 2, 2020 J. Long Point Region Conservation Authority minutes of annual general meeting held March 5, 2021 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A — 11.1.1-J be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-08/21 by Lorne James, Treasurer re Q1 Variance Report Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report TR-08/21 re Q1 Variance be received for information. CARRIED 2021 Council Minutes April 15, 2021 Deputy Mayor Weisler was back on line and resumed attendance for the meeting. B. Report CAO-06/21 by Thomas Thayer, CAOICIerk re 2021 Municipal Assistance — EarlyON Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-06/21 re 2021 Municipal Assistance - EarlyON be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre — East Elgin to use: • The Straffordville Community Park Pavilion on Monday mornings from 9:30 a.m. — 11:30 a.m. and Monday afternoons from 1:30 p.m. — 3:00 p.m. • Vienna Community Park on Tuesday mornings from 9:30 a.m. — 11:30 a.m. * The Straffordville Community Park Pavilion on Wednesday mornings from 9:30 a.m. — 11:30 a.m. * The Port Burwell Pavilion on Thursday mornings from 9:30 a.m. — 11:00 a.m. from the beginning of May until the end of September 2021 subject to provision of liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT vehicle access to the requested locations be granted for the purpose of unloading items, if necessary; AND THAT the cleanup of the requested locations be the responsibility of the organizers. AND THAT all Municipal Assistance Approvals are subject to public health guidelines and provincial regulations and Council may revoke said approvals as required. CARRIED C. Report CAO-07/21 by Thomas Thayer, CAOICIerk re Amendments to the Procedural By - Law Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-07/21 re Amendments to the Procedural By-law be received for information; AND THAT the appropriate by-law be brought forward for Council's consideration. CARRIED 12. BY-LAWS 2021 Council Minutes 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2021-025 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell April 15, 2021 THAT Confirming By -Law No. 2021-025 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:08 p.m. CARRIED x R Fi